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Home My WebLink AboutApril 01, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, April 1, 2021 7:00 p.m. 6:30 p.m. Committee of Adjustment A. Franz & Helena Guenther B. Fred & Judy Froese C. Jacquelin Ditchfield PRESENT MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT STAFF PRESENT: CAOICLERK THOMAS THAYER DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL FIRE CHIEFIBY-LAW ENFORCEMENT OFFICER HARRY BARANIK CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2, DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3, REVIEW OF ITEMS NOT LISTED ON AGENDA A. PROCEDURAL MOTION Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By- law be suspended for the duration of the April 1, 2021 Meeting of Council due to the functional abilities of the electronic meeting platform. A recorded vote was held on the Procedural Motion: Member of Council [ ti Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 2021 Council Minutes April 1, 2021 B. Verbal discussion re Dog Tag Renewal Extension added as Item 14-A 4. ANNOUNCEMENTS A. Councillor Donnell announced the new gas pumps recently installed at Ken's Korner Store in Port Burwell. B. Mayor Ketchabaw gave a reminder of the Province wide lockdown to come into effect at 12:01 a.m. April 3, 2021. C. Mayor Ketchabaw noted this would be a very subdued Easter weekend, however he wished everyone a Happy and Safe Easter 5. DELEGATIONS A. Brenda Slater, Account Manager, Municipal Property Assessment Corporation re 2020 Municipal Partnership Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the presentation by Brenda Slater, Account Manager, Municipal Property Assessment Corporation re 2020 Municipal Partnership Report be received. CARRIED B. David Roe, Civic Planning Solutions re Applications for Plans of Subdivision Moved by: Coucillor Chilcott Seconded by: Councillor Donnell THAT the presentation by David Roe, Civic Planning Solutions re Applications for Plans of Subdivision be received. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held March 18, 2021 B. Statutory Planning Meeting held March 18, 2021 re Zoning Amendment Mark and Rosmarie McCord C. Statutory Planning Meeting held March 18, 2021 re Zoning Amendment Dorothy Emerson Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the minutes of the Council Meeting held March 18, 2021, Statutory Planning Meeting re Zoning Amendment Mark and Rosmarie McCord held March 18, 2021 and Statutory Planning Meeting re Zoning Amendment Emerson held March 18, 2021 be adopted. 2021 Council Minutes CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council April 1, 2021 A. Report PS-04/21 by Steve Adams, Manager of Public Works re RFP 21-01 Port Burwell East Beach & Port Burwell Community Park Washroom Maintenance Moved by: Councillor Froese Seconded by: Coouncillor Chilcott THAT Report PS-04/21 re RFP 21-01 East Beach Washroom Maintenance & Port Burwell Community Park Washroom Maintenance be received for information. AND THAT Council direct staff to bring forward a by-law to authorize an Agreement with PK Property Maintenance for 2021 to 2025 in the amount of $1,015+ HST/weekly for a 22-week period for Port Burwell East Beach & Port Burwell Community Park Washroom Maintenance for Council consideration. CARRIED 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Minor Variance — Franz & Helena Guenther, 9499 Plank Road, Straffordville B. Notice of Public Meeting re Proposed Minor Variance — Fred & Judy Froese, 55974 Light Line, Vienna C. Notice of Public Meeting re Proposed Minor Variance — Jacquelin Ditchfield, 2 Elizabeth Street, Port Burwell 2021 Council Minutes April 1, 2021 I f. Notice of Committee of Adjustment Decision — Steve & Michelle Nezezon, 56346 Tunnel Line, Vienna Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence item 10.1.1-A - 10.1.1-D be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council +=� Report DS-20/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Extend Site Plan Agreement — Sandytown Retirement Home Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report DS-20/21 regarding the Sandytown Retirement Home Inc. site plan agreement extension be received; AND THAT Council agrees to extend the Sandytown Retirement Home Inc. site plan agreement approved by By-law 2019-049, modified December 3, 2020 due to expire on April 15, 2021 for an additional time period expiring on December 31, 2021. CARRIED B Report DS-21/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning Application Dorothy Emerson Zoning By-law No. Z725-2021 Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report DS-21/21 regarding the Dorothy Emerson rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held March 18, 2021 associated with this application, there were no written submissions and no oral presentations regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the severed lands owned by Dorothy Emerson identified as a portion of 55233 Light Line being Concession 3 Part Lot 13 from Village Residential -Holding (R1/h2) Zone to Village Residential — Holding (R1(h2/h3)) Zone to satisfy condition of Consent E61/19 permitting creation of a residential building lot; AND THAT Zoning By-law Z725-2021 be presented to Council for enactment. 2021 Council Minutes April 1, 2021 CARRIED C. Report DS-22/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning Application McCord Zoning By-law No. Z724-2021 Moved by: Councillor Donnell Seconded by: Councilor Chilcott THAT Report DS-22/21 regarding the McCord rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held March 18, 2021 associated with this application, there were no written submissions and no oral presentations regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Mark and Rosmarie McCord identified as 56813 Light Line being Concession 3 Part Lot 23 from Agriculture (Al) to Special Agriculture (A2) Zone to recognize agricultural uses and prohibit new dwellings on the retained lands and to rezone the severed lands from Agriculture (Al) Zone to Rural Residential (RR) Zone to recognize the change in land use from agricultural in nature to residential to satisfy condition of Consent E06-21; AND THAT Zoning By-law Z724-2021 be presented to Council for enactment. CARRIED D Report DS-23/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Updated Museums Bayham Policies — Collection and Records Management Policy, Interpretation and Education Policy Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report DS-23/21 regarding updating the Museums Bayham Policies be received for information; AND THAT By-laws 2021-021 and 2021-022 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Niagara Region re Homelessness, Mental Health and Addiction in Niagara 5 2021 Council Minutes April 1, 2021 B. Municipality of Grey Highlands, Township of Edwardsburgh Cardinal and Municipality of Muskoka re Closure of Ontario Fire College C. Town of Fort Erie re Colour Coded Capacity Limits D. Town of Fort Erie re Cannabis Licencing and Enforcement E. Township of South Glengarry re COVID-19 Vaccines F. Township of Pickle Lake re Conduct of Municipal Officers G. Office of the Solicitor General re OPP Detachment Boards H. Long Point Region Conservation Authority re 2020 Annual Report and 2020 Financial Statements Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT correspondence item 11.1.1-A - 11.1.1-H be received for information. CARRIED 11.1.2 Requiring Action A. Town of Aylmer and Lake Huron & Elgin Area Water Supply Systems re Elgin Area Water Supply System — Alternate Appointment Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence from Town of Aylmer and Lake Huron & Elgin Area Water Supply Systems re Elgin Area Water Supply System — Alternate Appointment be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham is supportive of the Township of Malahide appointing the additional Alternate Member to the Elgin Area Water Supply System Board of Management. CARRIED 11.2 Reports to Council 12. BY-LAWS A. By-law No. Z724-2021 Being a by-law to further amend By-law No. Z456-2003 — McCord (This by-law follows the recommendation in Report DS-22121 by Margaret Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of April 1, 2021) 2021 Council Minutes April 1, 2021 B. By-law No. Z725-2021 Being a by-law to further amend By-law No. Z456-2003 — Emerson (This by-law follows the recommendation in Report DS-21/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of April 1, 2021) C. By-law No. 2021-019 Being a by-law to further amend By-law No. 2019-017 a by-law to appoint Board and Committee members (This by-law follows Calton Cemetery Board Advisory Board and Committee Resolution during the regular meeting of March 18, 2021) D By-law No. 2021-020 Being a by-law to authorize the execution of a Development Agreement between Fred and Judy Froese and The Corporation of the Municipality of Bayham (This by-law follows the recommendation in Report DS-18121 by Margaret Underhill, Secretary/Treasurer, Committee of Adjustment during the Committee of Adjustment meeting of April 1, 2021) B. By-law No. 2021-021 Being a by-law to establish a Collection and Records Management Policy for Museums Bayham (This by-law follows the recommendation in Report DS-23121 by Margaret Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of April 1, 2021) By-law No. 2021-022 Being a by-law to establish an Interpretation and Education Policy for Museums Bayham (This by-law follows the recommendation in Report DS- 23/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of April 1, 2021) G- By-law No. 2021-023 Being a by-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and PK Property Maintenance for provision of washroom maintenance services (This by-law follows the recommendation in Report PS-04121 by Steve Adams, Manager of Public Works during the regular meeting of April 1, 2021) Moved by: Councillor Donnell Seconded by: Councillor Froese THAT By-law No. Z724-2021, By-law No. Z725-2021, By-law No. 2021-019, By-law No. 2021-020, By-law No. 2021-021, By-law No. 2021-022 and By-law No. 2021-023 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS A. Verbal discussion re Dog Tag Renewal Extension Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the Council of The Corporation of the Municipality of Bayham approves the extension of the Dog Tag Renewal date for one month to April 30, 2021. 7 2021 Council Minutes CARRIED 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-024 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler April 1, 2021 THAT Confirming By -Law No. 2021-024 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:20 p.m. CARRIED MAYOR