HomeMy WebLinkAboutMarch 18, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday March 18, 2021
7:00 p.m.
6:45 p.m. Committee of Adjustment
A. S. & M. Nezezon
7:30 p.m. Public Planning Meeting
A. Mark and Rosmarie McCord
B. Dorothy Emerson
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT
CAOICLERK
THOMAS THAYER
DEPUTY CLERK
BRENDA GIBBONS
DEPUTY CLERKIPLANNING COORDINATOR
MARGARET UNDERHILL
TREASURER
LORNEJAMES
MANAGER OF CAPITAL PROJECTS1
WATER/WASTEWATER
ED ROLOSON
MANAGER OF PUBLIC WORKS
STEVE ADAMS
FIRE CHIEFIBY-LAW ENFORCEMENT OFFICER
HARRY BARANIK
IBI GROUP PLANNING CONSULTANT
PAUL RILEY
WA 4 M Celle] 0 111:1;�
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3, REVIEW OF ITEMS NOT LISTED ON AGENDA
A. PROCEDURAL MOTION
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By- law be suspended
for the duration of the March 18, 2021 Meeting of Council due to the functional abilities of
the electronic meeting platform.
A recorded vote was held on the Procedural Motion:
2021 Council Minutes
March 18, 2021
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
Mayor Ed Ketchabaw
x
CARRIED
B. By-law No. 2021-018 Being a By-law to authorize the execution of an Agreement
between Theo Vandenberk Construction Inc. and The Corporation of the Municipality of
Bayham added as Item 12-E
4. ANNOUNCEMENTS
A. Deputy Mayor Weisler announced the Elgin County Libraries are taking part in the
Provincial Park Day Pass program. Watch County and Library websites for additional
information.
5. DELEGATIONS
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT the delegation from Nancy Pasato, Elgin County Manager of Planning regarding
Elgin County Official Plan Review, presented at the March 4, 2021 Council meeting be
received.
CARRIED
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
B. Regular Meeting held March 4, 2021
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT the minutes of the Council Meeting held March 4, 2021 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
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2021 Council Minutes
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
A. Ontario Fire Marshall re Fire Safety Grant Announcement
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
March 18, 2021
THAT the 2020/2021 Fire Safety Grant Announcement be received for information;
AND THAT Council supports staff in submitting an application for the 2020/2021 Fire
Safety Grant.
CARRIED
9.2 Reports to Council
A. Report PS-03/21 by Ed Roloson, Manager of Capital ProjectslWater/Wastewater and
Steve Adams, Manager of Public Works re RFT Light Line Bridge and Godby Road Bridge
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Staff Report PS-03-21 regarding RFT — Light Line Bridge and Godby Road Bridge be
received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham direct staff to bring
forward a By-law to enter into an Agreement with Theo Vandenberk Construction Inc. in the
amount of $112,031.00+HST for Light Line Bridge and $175,358.00+HST for Godby Road
Bridge works for Council consideration.
CARRIED
10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Minor Variance - S. & M. Nezezon, 56346 Tunnel
Line
B. Notice of Public Meeting re Proposed Zoning By-law Amendment — Dorothy Emerson,
55233 Light Line
C. Notice of Public Meeting re Proposed Zoning By-law Amendment — Mark and Rosmarie
McCord, 56813 Light Line
2021 Council Minutes
March 18, 2021
D. Notice of Passing of Zoning By-law Z723-2021 —A. VanLeeuwen and Best Line Farms
Ltd., 54728 Best Line
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT correspondence item 10.1.1-A - 10.1.1-D be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-12/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Site Plan
Agreement By-law No. 2021-013 Tillsonburg Ready -Mix Inc.
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report DS-12/21 regarding the Tillsonburg Ready -Mix Inc. Site Plan Agreement be
received;
AND THAT By-law No. 2021-013 being a By-law to authorize the execution of a Site Plan
Agreement between Tillsonburg Ready -Mix Inc. and the Municipality of Bayham for
development at the property known as 14851 Bayham Dr. be presented for enactment.
CARRIED
B. Report DS-13/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Site Plan
Agreement By-law 2021-015 Port Burwell Periscope Playhouse Inc.
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report DS-13/21 regarding the Port Burwell Periscope Playhouse Inc. Site Plan
Agreement be received;
AND THAT By-law No. 2021-015 being a By-law to authorize the execution of a Site Plan
Agreement between Port Burwell Periscope Playhouse Inc. and the Municipality of Bayham
for development at the property known as 42 Wellington St., Port Burwell be presented for
enactment.
CARRIED
C. Report DS-14/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Site Plan
Agreement By-law 2021-016 9707808 Canada Inc. (Meditative Greens)
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
2021 Council Minutes
March 18, 2021
THAT Report DS-14/21 regarding the 9707808 Canada Inc. (Meditative Greens) Site Plan
Agreement be received;
AND THAT By-law No. 2021-016 being a By-law to authorize the execution of a Site Plan
Agreement between 9707808 Canada Inc. and the Municipality of Bayham for development
at the property known as 4688 Godby Rd. be presented for enactment.
CARRIED
Council recessed at 7:30 p.m. for the Public Meetings and reconvened at 7:37 p.m.
D. Report DS-15/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Partial
Services in Urban Areas — Development Plan of Subdivision Review
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report DS-15/21 regarding Partial Services in Urban Areas — Development Plan of
Subdivision Review be received for information;
AND THAT Staff be directed to report back to Council with financial information pertaining
to Options 3 & 4 as outlined in the IBI Group Memorandum March 11, 2021.
CARRIED
E. Report DS-16/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Port Burwell
Periscope Playhouse Inc. Outdoor Venue Liquor Licence
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Report DS-16/21 regarding the Port Burwell Periscope Playhouse Inc. Outdoor
Venue Liquor Licencing be received;
AND THAT Council supports the Port Burwell Periscope Playhouse Inc. application to the
AGCO to amend their current liquor licence to include the sale and/or consumption of
alcoholic beverages in the temporary outdoor venue area.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Municipality of West Grey re Municipal Insurance Rates
B. Norfolk County re Carbon Pricing Policies
C. Howick Township re Agricultural Tile Drainage Act
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2021 Council Minutes March 18, 2021
D. Township of Adjala-Tosorontio re Tile Drainage Act
E. Township of Brock re Cannabis Licencing and Enforcement
F. Long Point Region Conservation Authority minutes of Board of Directors Virtual Meeting
held February 3, 2021
G. Elgin County re Official Plan Review Ad
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT correspondence item 11.1.1-A—11.1.1-G be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham supports the
correspondence from the Municipality of West Grey regarding Municipal Insurance Rates
and the correspondence from Norfolk County regarding current Carbon Pricing Policies.
CARRIED
11.1.2 Requiring Action
A. Elgin County re Request to place a cycling-themed mural on the north wall of the Fred
Bodsworth Public Library in 2021
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT correspondence from the County of Elgin be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham approves the
request to place a cycling — themed mural on the north wall of the Fred Bodsworth Public
Library in Port Burwell in 2021.
CARRIED
B. Calton Cemetery Advisory Board and Committee Resolution re Appointment of New
Member
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT the Council of The Corporation of the Municipality of Bayham supports the
resolution passed by the Calton Cemetery Board March 2, 2021;
AND THAT the Council of The Corporation of the Municipality of Bayham approves the
appointment of Robin James as a member of the Calton Cemetery Board.
CARRIED
2021 Council Minutes
March 18, 2021
11.2 Reports to Council
A. Report CAO-05/21 by Thomas Thayer, CAOICIerk re 2021 Municipal Assistance — EarlyON
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report CAO-05/21 re 2021 Municipal Assistance - EarlyOn be received for
information;
AND THAT the Council of the Corporation of the Municipality of Bayham grants permission
for the EarlyON Child and Family Centre — East Elgin to use the Straffordville Community
Park Pavilion Monday mornings from 10:00 a.m. — 11:30 a.m. beginning the week of March
22, 2021 for a period of six weeks subject to provision of liability insurance certificate in the
minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional
insured;
AND THAT vehicle access to the Straffordville Community Park Pavilion be granted for the
purpose of unloading items, if necessary;
AND THAT the cleanup of the park area and pavilion be the responsibility of the organizers.
AND THAT all Municipal Assistance Approvals are subject to public health guidelines and
provincial regulations and Council may revoke said approvals as required.
CARRIED
12. BY-LAWS
A. By-law No. 2021-013 Being a by-law to authorize the execution of a Site Plan Agreement
between Tillsonburg Ready -Mix Inc. and The Corporation of the Municipality of Bayham
(This by-law follows the recommendation made in Report DS-12121 by Margaret Underhill,
Deputy Clerkl Planning Coordinator during the regular meeting of March 18, 2021)
B. By-law No. 2021-014 Being a by-law to authorize the execution of a Development
Agreement between Steven and Michelle Nezezon and The Corporation of the Municipality
of Bayham (This by-law follows the recommendation made in Report DS-11121 by Margaret
Underhill, Secretary/Treasurer Committee of Adjustment during the Committee of
Adjustment meeting of March 18, 2021)
C. By-law No. 2021-015 Being a by-law to authorize the execution of a Site Plan Agreement
between Port Burwell Periscope Playhouse Inc. and The Corporation of the Municipality of
Bayham (This by-law follows the recommendation made in Report DS-13121 by Margaret
Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of March 18,
2021)
D. By-law No. 2021-016 Being a by-law to authorize the execution of a Site Plan Agreement
between 9707808 Canada Inc. and The Corporation of the Municipality of Bayham (This
by-law follows the recommendation made in Report DS-14121 by Margaret Underhill,
Deputy ClerkiPlanning Coordinator during the regular meeting of March 18, 2021)
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2021 Council Minutes
March 18, 2021
E. By-law No. 2021-018 Being a by-law to authorize the execution of an Agreement between
Theo Vandenberk Construction Inc. and The Corporation of the Municipality of Bayham
(This by-law follows the recommendation made in Report PS-03121 by Ed Roloson,
Manager of Capital Projectsl Water Wastewater and Steve Adams, Manager of Public
Works during the regular meeting of March 18, 2021)
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT By-law No. 2021-013, By-law No. 2021-014, By-law No. 2021-015, By-law No. 2021-
016 and By-law No. 2021-018 be read a first, second and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2021-017 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Confirming By -Law No. 2021-017 be read a first, second and third time and finally
passed.
CARRIED
16. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 8:44 p.m.
CARRIED
MAY R CLERK
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