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HomeMy WebLinkAboutApril 01, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, April 1, 2021 7:00 p.m. 6:30 p.m. Committee of Adjustment A. Franz & Helena Guenther B. Fred & Judy Froese C. Jacquelin Ditchfield The April 1, 2021 Council Meeting will be held virtually via Zoom and livestreamed on YouTube. The Public may watch the Council meeting utilizing the Municipality of Bayham YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS A. Brenda Slater, Account Manager, Municipal Property Assessment Corporation re 2020 Municipal Partnership Report B. David Roe, Civic Planning Solutions re Applications for Plans of Subdivision 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held March 18, 2021 B. Statutory Planning Meeting held March 18, 2021 re Zoning Amendment Mark and Rosmarie McCord C. Statutory Planning Meeting held March 18, 2021 re Zoning Amendment Dorothy Emerson 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 2021 Council Agenda April 1, 2021 2 9. PHYSICAL SERVICES – EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report PS-04/21 by Steve Adams, Manager of Public Works re RFP 21-01 Port Burwell East Beach & Port Burwell Community Park Washroom Maintenance 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Minor Variance – Franz & Helena Guenther, 9499 Plank Road, Straffordville B. Notice of Public Meeting re Proposed Minor Variance – Fred & Judy Froese, 55974 Light Line, Vienna C. Notice of Public Meeting re Proposed Minor Variance – Jacquelin Ditchfield, 2 Elizabeth Street, Port Burwell D. Notice of Committee of Adjustment Decision – Steve & Michelle Nezezon, 56346 Tunnel Line, Vienna 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-20/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Extend Site Plan Agreement – Sandytown Retirement Home B. Report DS-21/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning Application Dorothy Emerson Zoning By-law No. Z725-2021 C. Report DS-22/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning Application McCord Zoning By-law No. Z724-2021 D. Report DS-23/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Updated Museums Bayham Policies – Collection and Records Management Policy, Interpretation and Education Policy 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Niagara Region re Homelessness, Mental Health and Addiction in Niagara 2021 Council Agenda April 1, 2021 3 B. Municipality of Grey Highlands, Township of Edwardsburgh Cardinal and Municipality of Muskoka re Closure of Ontario Fire College C. Town of Fort Erie re Colour Coded Capacity Limits D. Town of Fort Erie re Cannabis Licencing and Enforcement E. Township of South Glengarry re COVID-19 Vaccines F. Township of Pickle Lake re Conduct of Municipal Officers G. Office of the Solicitor General re OPOP Detachment Boards H. Long Point Region Conservation Authority re 2020 Annual Report and 2020 Financial Statements 11.1.2 Requiring Action A. Town of Aylmer and Lake Huron & Elgin Area Water Supply Systems re Elgin Area Water Supply System – Alternate Appointment 11.2 Reports to Council 12. BY-LAWS A. By-law No. Z724-2021 Being a by-law to further amend By-law No. Z456-2003 – McCord (This by-law follows the recommendation in Report DS-22/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of April 1, 2021) B. By-law No. Z725-2021 Being a by-law to further amend By-law No. Z456-2003 – Emerson (This by-law follows the recommendation in Report DS-21/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of April 1, 2021) C. By-law No. 2021-019 Being a by-law to further amend By-law No. 2019-017 a by-law to appoint Board and Committee members (This by-law follows Calton Cemetery Board Advisory Board and Committee Resolution during the regular meeting of March 18, 2021) D. By-law No. 2021-020 Being a by-law to authorize the execution of a Development Agreement between Fred and Judy Froese and The Corporation of the Municipality of Bayham (This by-law follows the recommendation in Report DS-18/21 by Margaret Underhill, Secretary/Treasurer, Committee of Adjustment during the Committee of Adjustment meeting of April 1, 2021) E. By-law No. 2021-021 Being a by-law to establish a Collection and Records Management Policy for Museums Bayham (This by-law follows the recommendation in Report DS-23/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of April 1, 2021) 2021 Council Agenda April 1, 2021 4 F. By-law No. 2021-022 Being a by-law to establish an Interpretation and Education Policy for Museums Bayham (This by-law follows the recommendation in Report DS- 23/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of April 1, 2021) G. By-law No. 2021-023 Being a by-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and PK Property Maintenance for provision of washroom maintenance services (This by-law follows the recommendation in Report PS-04/21 by Steve Adams, Manager of Public Works during the regular meeting of April 1, 2021) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-024 Being a by-law to confirm all actions of Council 16. ADJOURNMENT © MPAC© MPAC 1 © MPAC© MPAC 2 © MPAC© MPAC Commercial 22.8M 2% Farm 387.3M 37% Industrial 24.0M 2% Special/Exempt 42.5M 4% Multi-residential 4.8M 1% Residential 568.6M 54% Commercial Farm Industrial Special/Exempt Multi-residential Residential $1,050M *Total Current Value Assessment Municipality of Bayham *2021 Tax Year *Destination CVA at time of roll return for 2021 Tax Year based on 2016 Current Value Assessment (CVA) © MPAC© MPAC 4 © MPAC© MPAC 5 © MPAC© MPAC 6 © MPAC© MPAC 7 © MPAC© MPAC 8 © MPAC© MPAC 9 © MPAC© MPAC 10 © MPAC© MPAC 11 © MPAC© MPAC 12 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday March 18, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment A. S. & M. Nezezon 7:30 p.m. Public Planning Meeting A. Mark and Rosmarie McCord B. Dorothy Emerson PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK THOMAS THAYER DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL TREASURER LORNE JAMES MANAGER OF CAPITAL PROJECTS| WATER/WASTEWATER ED ROLOSON MANAGER OF PUBLIC WORKS STEVE ADAMS FIRE CHIEF|BY-LAW ENFORCEMENT OFFICER HARRY BARANIK IBI GROUP PLANNING CONSULTANT PAUL RILEY 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. PROCEDURAL MOTION Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By- law be suspended for the duration of the March 18, 2021 Meeting of Council due to the functional abilities of the electronic meeting platform. A recorded vote was held on the Procedural Motion: 2021 Council Minutes March 18, 2021 2 Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED B. By-law No. 2021-018 Being a By-law to authorize the execution of an Agreement between Theo Vandenberk Construction Inc. and The Corporation of the Municipality of Bayham added as Item 12-E 4. ANNOUNCEMENTS A. Deputy Mayor Weisler announced the Elgin County Libraries are taking part in the Provincial Park Day Pass program. Watch County and Library websites for additional information. 5. DELEGATIONS Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the delegation from Nancy Pasato, Elgin County Manager of Planning regarding Elgin County Official Plan Review, presented at the March 4, 2021 Council meeting be received. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) B. Regular Meeting held March 4, 2021 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the minutes of the Council Meeting held March 4, 2021 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 2021 Council Minutes March 18, 2021 3 9. PHYSICAL SERVICES – EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action A. Ontario Fire Marshall re Fire Safety Grant Announcement Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the 2020/2021 Fire Safety Grant Announcement be received for information; AND THAT Council supports staff in submitting an application for the 2020/2021 Fire Safety Grant. CARRIED 9.2 Reports to Council A. Report PS-03/21 by Ed Roloson, Manager of Capital Projects|Water/Wastewater and Steve Adams, Manager of Public Works re RFT Light Line Bridge and Godby Road Bridge Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Staff Report PS-03-21 regarding RFT – Light Line Bridge and Godby Road Bridge be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham direct staff to bring forward a By-law to enter into an Agreement with Theo Vandenberk Construction Inc. in the amount of $112,031.00+HST for Light Line Bridge and $175,358.00+HST for Godby Road Bridge works for Council consideration. CARRIED 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Minor Variance - S. & M. Nezezon, 56346 Tunnel Line B. Notice of Public Meeting re Proposed Zoning By-law Amendment – Dorothy Emerson, 55233 Light Line C. Notice of Public Meeting re Proposed Zoning By-law Amendment – Mark and Rosmarie McCord, 56813 Light Line 2021 Council Minutes March 18, 2021 4 D. Notice of Passing of Zoning By-law Z723-2021 – A. VanLeeuwen and Best Line Farms Ltd., 54728 Best Line Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT correspondence item 10.1.1-A - 10.1.1-D be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-12/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Site Plan Agreement By-law No. 2021-013 Tillsonburg Ready-Mix Inc. Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report DS-12/21 regarding the Tillsonburg Ready-Mix Inc. Site Plan Agreement be received; AND THAT By-law No. 2021-013 being a By-law to authorize the execution of a Site Plan Agreement between Tillsonburg Ready-Mix Inc. and the Municipality of Bayham for development at the property known as 14851 Bayham Dr. be presented for enactment. CARRIED B. Report DS-13/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Site Plan Agreement By-law 2021-015 Port Burwell Periscope Playhouse Inc. Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report DS-13/21 regarding the Port Burwell Periscope Playhouse Inc. Site Plan Agreement be received; AND THAT By-law No. 2021-015 being a By-law to authorize the execution of a Site Plan Agreement between Port Burwell Periscope Playhouse Inc. and the Municipality of Bayham for development at the property known as 42 Wellington St., Port Burwell be presented for enactment. CARRIED C. Report DS-14/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Site Plan Agreement By-law 2021-016 9707808 Canada Inc. (Meditative Greens) Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell 2021 Council Minutes March 18, 2021 5 THAT Report DS-14/21 regarding the 9707808 Canada Inc. (Meditative Greens) Site Plan Agreement be received; AND THAT By-law No. 2021-016 being a By-law to authorize the execution of a Site Plan Agreement between 9707808 Canada Inc. and the Municipality of Bayham for development at the property known as 4688 Godby Rd. be presented for enactment. CARRIED Council recessed at 7:30 p.m. for the Public Meetings and reconvened at 7:37 p.m. D. Report DS-15/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Partial Services in Urban Areas – Development Plan of Subdivision Review Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report DS-15/21 regarding Partial Services in Urban Areas – Development Plan of Subdivision Review be received for information; AND THAT Staff be directed to report back to Council with financial information pertaining to Options 3 & 4 as outlined in the IBI Group Memorandum March 11, 2021. CARRIED E. Report DS-16/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Port Burwell Periscope Playhouse Inc. Outdoor Venue Liquor Licence Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report DS-16/21 regarding the Port Burwell Periscope Playhouse Inc. Outdoor Venue Liquor Licencing be received; AND THAT Council supports the Port Burwell Periscope Playhouse Inc. application to the AGCO to amend their current liquor licence to include the sale and/or consumption of alcoholic beverages in the temporary outdoor venue area. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Municipality of West Grey re Municipal Insurance Rates B. Norfolk County re Carbon Pricing Policies C. Howick Township re Agricultural Tile Drainage Act 2021 Council Minutes March 18, 2021 6 D. Township of Adjala-Tosorontio re Tile Drainage Act E. Township of Brock re Cannabis Licencing and Enforcement F. Long Point Region Conservation Authority minutes of Board of Directors Virtual Meeting held February 3, 2021 G. Elgin County re Official Plan Review Ad Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT correspondence item 11.1.1-A – 11.1.1-G be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham supports the correspondence from the Municipality of West Grey regarding Municipal Insurance Rates and the correspondence from Norfolk County regarding current Carbon Pricing Policies. CARRIED 11.1.2 Requiring Action A. Elgin County re Request to place a cycling-themed mural on the north wall of the Fred Bodsworth Public Library in 2021 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT correspondence from the County of Elgin be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham approves the request to place a cycling – themed mural on the north wall of the Fred Bodsworth Public Library in Port Burwell in 2021. CARRIED B. Calton Cemetery Advisory Board and Committee Resolution re Appointment of New Member Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the Council of The Corporation of the Municipality of Bayham supports the resolution passed by the Calton Cemetery Board March 2, 2021; AND THAT the Council of The Corporation of the Municipality of Bayham approves the appointment of Robin James as a member of the Calton Cemetery Board. CARRIED 2021 Council Minutes March 18, 2021 7 11.2 Reports to Council A. Report CAO-05/21 by Thomas Thayer, CAO|Clerk re 2021 Municipal Assistance – EarlyON Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-05/21 re 2021 Municipal Assistance - EarlyOn be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham grants permission for the EarlyON Child and Family Centre – East Elgin to use the Straffordville Community Park Pavilion Monday mornings from 10:00 a.m. – 11:30 a.m. beginning the week of March 22, 2021 for a period of six weeks subject to provision of liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT vehicle access to the Straffordville Community Park Pavilion be granted for the purpose of unloading items, if necessary; AND THAT the cleanup of the park area and pavilion be the responsibility of the organizers. AND THAT all Municipal Assistance Approvals are subject to public health guidelines and provincial regulations and Council may revoke said approvals as required. CARRIED 12. BY-LAWS A. By-law No. 2021-013 Being a by-law to authorize the execution of a Site Plan Agreement between Tillsonburg Ready-Mix Inc. and The Corporation of the Municipality of Bayham (This by-law follows the recommendation made in Report DS-12/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of March 18, 2021) B. By-law No. 2021-014 Being a by-law to authorize the execution of a Development Agreement between Steven and Michelle Nezezon and The Corporation of the Municipality of Bayham (This by-law follows the recommendation made in Report DS-11/21 by Margaret Underhill, Secretary/Treasurer Committee of Adjustment during the Committee of Adjustment meeting of March 18, 2021) C. By-law No. 2021-015 Being a by-law to authorize the execution of a Site Plan Agreement between Port Burwell Periscope Playhouse Inc. and The Corporation of the Municipality of Bayham (This by-law follows the recommendation made in Report DS-13/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of March 18, 2021) D. By-law No. 2021-016 Being a by-law to authorize the execution of a Site Plan Agreement between 9707808 Canada Inc. and The Corporation of the Municipality of Bayham (This by-law follows the recommendation made in Report DS-14/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of March 18, 2021) 2021 Council Minutes March 18, 2021 8 E. By-law No. 2021-018 Being a by-law to authorize the execution of an Agreement between Theo Vandenberk Construction Inc. and The Corporation of the Municipality of Bayham (This by-law follows the recommendation made in Report PS-03/21 by Ed Roloson, Manager of Capital Projects|Water Wastewater and Steve Adams, Manager of Public Works during the regular meeting of March 18, 2021) Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT By-law No. 2021-013, By-law No. 2021-014, By-law No. 2021-015, By-law No. 2021-016 and By-law No. 2021-018 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-017 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Confirming By-Law No. 2021-017 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:44 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 18, 2021 7:30 p.m. Mark and Rosmarie McCord PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK THOMAS THAYER DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL TREASURER LORNE JAMES MANAGER OF CAPITAL PROJECTS| WATER/WASTEWATER ED ROLOSON MANAGER OF PUBLIC WORKS STEVE ADAMS FIRE CHIEF|BY-LAW ENFORCEMENT OFFICER HARRY BARANIK IBI GROUP PLANNING CONSULTANT PAUL RILEY SIGNED IN ATTENDEES: None 1. CALL TO ORDER Mayor Ketchabaw called the public meeting to order at 7:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Zoning Application submitted by Mark and Rosmarie McCord THE PURPOSE of this By-law is to 20.0 ha (49 ac) of lands from Agriculture (A1) to Special Agriculture (A2) to prohibit new dwellings; and to rezone 0.4 ha (1.1 ac) of lands from Agriculture (A1) to Rural Residential (RR) to recognize the change in land use from agricultural in nature to residential in nature, in Zoning By-law Z456-2003. The lands are located at 56813 Light Line, south side, east of Toll Gate Road. 2 Statutory Planning Agenda – Zoning Mark and Rosmarie McCord March 18, 2021 THE EFFECT of this By-law will be to fulfill conditions of Consent E06/21 to rezone the retained agricultural lands to prohibit new dwellings and the severed lands from an agricultural zone to a residential zone as a result of a surplus farm dwelling severance. 5. PUBLIC PARTICIPATION None. 6. CORRESPONDENCE None. 7. OTHER BUSINESS None. 8. ADJOURNMENT Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the Zoning By-law be considered at the regular meeting of April 1, 2021; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application Mark and Rosmarie McCord is now complete at 7:33 p.m. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 18, 2021 7:30 p.m. Dorothy Emerson PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK THOMAS THAYER DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL TREASURER LORNE JAMES MANAGER OF CAPITAL PROJECTS| WATER/WASTEWATER ED ROLOSON MANAGER OF PUBLIC WORKS STEVE ADAMS FIRE CHIEF|BY-LAW ENFORCEMENT OFFICER HARRY BARANIK IBI GROUP PLANNING CONSULTANT PAUL RILEY SIGNED IN ATTENDEES: None 1. CALL TO ORDER Mayor Ketchabaw called the public meeting to order at 7:34 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Zoning Application submitted by Dorothy Emerson THE PURPOSE of this By-law is to rezone 1.9 ha (4.7 ac) portion of the subject lands from Holding Village Residential (R1(h2)) to Holding Village Residential (R1(h2/h3)), adding holding “h3” provision for Environmental Impact Study (EIS) prior to development of the lands for residential purposes, in Zoning By-law Z456-2003. The lands are located west of 55233 Light Line, south side, west of Bogus Road described as Part Lot 13 Concession 3. 2 Statutory Planning Agenda – Zoning Dorothy Emerson March 18, 2021 THE EFFECT of this By-law will be to fulfill conditions of Consent E61/19 to rezone the lands to require the submission of an Environmental Impact Study (EIS) to ensure the mitigation of impacts to natural heritage features and their ecological function for future residential development. 5. PUBLIC PARTICIPATION None. 6. CORRESPONDENCE None. 7. OTHER BUSINESS None. 8. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Zoning By-law be considered at the regular meeting of April 1, 2021; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application Dorothy Emerson is now complete at 7:36 p.m. MAYOR CLERK A-05/21 Village of Straffordville NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: FRANZ AND HELENA GUENTHER, 9499 PLANK ROAD, STRAFFORDVILLE TAKE NOTICE that the Municipality of Bayham has received a completed application for a proposed Minor Variance (A-05/21). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold an electronic virtual public meeting on Thursday, April 1st, 2021 at 6:30 pm to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. Please reference the Committee of Adjustment subject Agenda on the municipal website for the electronic meeting link. If you wish to participate in the virtual public meeting, you must register with the Planning Coordinator a minimum 48 hours prior to the meeting. THE PURPOSE of the variance is to permit accessory building height of 4.8 m (15.7 ft) whereas 4.5 m (14.7 ft) is the permitted maximum; and, to permit combined accessory building floor area of 104.3 m2 (1,123 ft2) whereas 65 m2 (700 ft2) is the permitted maximum, as per Zoning By-law Section 10.11, located at 9499 Plank Road, west side, north of Fourth Street, in the village of Straffordville. THE EFFECT of this variance will be to allow the development of an oversized accessory building with floor area of 95.3 m2 (1,026 ft2) for personal storage and the storage of work vehicles and equipment in addition to the existing 9 m2 (96.9 ft2) shed. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. *** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings remain open to public comment. Please be advised that equal consideration is given to all written and oral presentations provided to the municipality prior to or at a public meeting in regards to land use planning applications. When possible please consider utilizing written correspondence. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by contacting the Municipal Office. DATED at the Municipality of Bayham this 19th day of March 2021. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 Tel: 519-866-5521 Ext 222 Fax: 519-866-3884 E-mail: munderhill@bayham.on.ca W: www.bayham.on.ca A-06/21 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: FRED AND JUDY FROESE, 55974 LIGHT LINE TAKE NOTICE that the Municipality of Bayham has received a completed application for a proposed Minor Variance (A-06/21). TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold an electronic virtual public meeting on Thursday, April 1st, 2021 at 6:30 pm. to consider a proposed Minor Variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. Please reference the Committee of Adjustment subject Agenda on the municipal website for the electronic meeting link. If you wish to participate in the virtual public meeting, you must register with the Planning Coordinator a minimum 48 hours prior to the meeting. THE PURPOSE of the variance is to permit the placement of a portable structure on the subject lands for the purpose of accommodating a supplementary farm dwelling, located at 55974 Light Line, north side, east of Plank Road. THE EFFECT of this variance will be to allow the permitted use of a supplementary farm dwelling on the subject lands. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. *** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings remain open to public comment. Please be advised that equal consideration is given to all written and oral presentations provided to the municipality at a public meeting in regards to land use planning applications. When possible please consider utilizing written correspondence. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by contacting the Municipal Office. DATED at the Municipality of Bayham this 19th day of March 2021. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 Tel: 519-866-5521 Ext 222 Fax: 519-866-3884 E-mail: munderhill@bayham.on.ca W: www.bayham.on.ca A-07/21 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: JACQUELIN DITCHFIELD, 2 ELIZABETH STREET, PORT BURWELL TAKE NOTICE that the Municipality of Bayham has received a completed application for a proposed Minor Variance (A-07/21). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold an electronic virtual public meeting on Thursday, April 1st, 2021 at 6:30 pm to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. Please reference the Committee of Adjustment subject Agenda on the municipal website for the electronic meeting link. If you wish to participate in the virtual public meeting, you must register with the Planning Coordinator a minimum 48 hours prior to the meeting. THE PURPOSE of the variance is to permit zero (0) lot frontage whereas new development is not permitted on lands without street frontage and 20 m (65 ft) is the required minimum in the Village Residential (R1) zone, as per Zoning By-law Section 4.18 and 10.4. The lands are located at 2 Elizabeth Street, east side, south of Wellington Street, in the village of Port Burwell. THE EFFECT of this variance will be to recognize existing zero lot frontage where access to the lands is by way of easement to permit the owners to enlarge the existing dwelling. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. *** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings remain open to public comment. Please be advised that equal consideration is given to all written and oral presentations provided to the municipality prior to or at a public meeting in regards to land use planning applications. When possible please consider utilizing written correspondence. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by contacting the Municipal Office. DATED at the Municipality of Bayham this 19th day of March 2021. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 Tel: 519-866-5521 Ext 222 Fax: 519-866-3884 E-mail: munderhill@bayham.on.ca W: www.bayham.on.ca Village of Port Burwell Administration Office of the Regional Clerk 1815 Sir Isaac Brock Way, PO Box 1042, Thorold, ON L2V 4T7 Telephone: 905-685-4225 Toll-free: 1-800-263-7215 Fax: 905-687-4977 www.niagararegion.ca March 4, 2021 CL 4-2021, February 25, 2021 PHSSC 2-2021, February 16, 2021 Minute Item No. 5.1, February 16, 2021 MEMBERS OF THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO (AMO) SENT ELECTRONICALLY Motion respecting Homelessness, Mental Health and Addiction in Niagara Minute Item No. 5.1 Regional Council, at its meeting held on February 25, 2021, approved the following resolution from its Public Health and Social Services Committee: WHEREAS Niagara Region prides itself as being a caring and compassionate community that continually strives to be a place where people want to live, work and play; WHEREAS providing access to safe, adequate and affordable housing for everyone is fundamental to achieving that goal; WHEREAS Niagara Region acknowledges that mental health, mental illness, addiction and homelessness, while important issues, are not homogenous, interchangeable or consistently interconnected, and doing so may over simplify exceptionally complex issues that require targeted policy solutions and intervention; WHEREAS Niagara Region’s 10-year Housing and Homelessness Action Plan (HHAP), A Home For All, outlines the Region’s vision, challenges, and the actions required to achieve its goals; WHEREAS Niagara Region has embarked on an ambitious effort to end chronic homelessness through participation in the national Built for Zero campaign; WHEREAS Regional Council formally adopted Mental Health and Wellbeing (2.2) and Addressing Affordable Housing Needs (2.3) as strategic priorities for the current term of our Council; WHEREAS a recent KPMG report commissioned by Niagara Region indicated that Council invests more levy funding than its peers into homelessness, demonstrating a steadfast commitment to addressing the issue; WHEREAS Niagara Region acknowledges that people living in shelters are part of the crisis and not the solution; WHEREAS Niagara Region has two planned housing projects that would directly address those in Niagara who experience chronic homelessness; Motion Respecting Homelessness, Mental Health and Addiction in Niagara March 4, 2021 Page 2 WHEREAS the implementation plan for Council’s strategic objectives states that staff will identify gaps within the mental health system to increase the functionality and collaboration within it; WHEREAS the same implementation plan directed staff to partner with Ontario Health (formally the LHIN) to review the local landscape to identify opportunities, including new investment; WHEREAS the treatment and supports for mental illness, addiction, and homelessness are predominantly funded and directed by the Province; WHEREAS the success of the Region’s Housing and Homelessness Action Plan is dependent on a commitment of sustained and increased funding (both operational and capital) from all levels of government to address the issues of housing insecurity and homelessness in Niagara; and WHEREAS the needs of the community far outweigh Niagara Region’s available resources and funding required to effectively address these issues, and the support of both the Provincial and Federal governments are needed to meet these needs. NOW THEREFORE BE IT RESOLVED THAT: 1. That Niagara Region Council officially ACKNOWLEDGE that a significant crisis exists in Niagara in regard to the prevalence of chronic homelessness and the lack of affordable housing that far surpasses the Region’s ability to meet the vision dictated in its 10-year Housing and Homelessness Action Plan (HHAP); 2. That the Regional Chair BE DIRECTED to send advocacy letters directly to the appropriate Federal and Provincial ministries outlining Niagara’s current situation and requesting additional funding be provided to ensure Niagara can meet the vision outlined in its housing action plan; 3. That the Regional Chair BE DIRECTED to advocate to the Minister of Municipal Affairs and Housing and the Minister of Families, Children and Social Development for the required operational funding for the planned supportive and bridge housing initiatives; 4. That Regional staff BE DIRECTED, in alignment with the planned review of Council’s strategic priorities, to produce a report specifically highlighting the progress being made and critical gaps in regard to services related to mental health, addictions and wellbeing; 5. That Regional staff BE DIRECTED to continue providing Regional Council updates on the HHAP and Built for Zero initiatives; 6. That Regional staff BE DIRECTED to request an update from the Overdose Prevention and Education Network of Niagara (OPENN) regarding the current status of the actions being taken to address addiction related issues in Niagara; and Motion Respecting Homelessness, Mental Health and Addiction in Niagara March 4, 2021 Page 3 7. That a copy of this motion be sent to all members of the Association of Municipalities of Ontario (AMO). Yours truly, Ann-Marie Norio Regional Clerk :kl CLK-C 2021- 044 P a g e | 1 The Municipality of Grey Highlands 206 Toronto Street South, Unit One P.O. Box 409 Markdale, Ontario N0C 1H0 519-986-2811 Toll-Free 1-888-342-4059 Fax 519-986-3643 www.greyhighlands.ca info@greyhighlands.ca March 22, 2021 RE: Ontario Fire College Closure Please be advised that the Council of the Municipality of Grey Highlands, at its meeting held March 17, 2021, passed the following resolution: 2021-195 Moved by Aakash Desai, Seconded by Danielle Valiquette Whereas Council received the resolution 59/21 from the Township of Howick; and Whereas, the Province of Ontario has announced that as of March 31, 2021 the Gravenhurst campus of the Ontario Fire College will be permanently closed; and Whereas, the Province of Ontario announced plans to modernize and expand access to firefighter training in Ontario; and Whereas, there has been no clear plan communicated by the Province of Ontario on how to obtain firefighter training in the absence of the Ontario Fire College campus; and Whereas, there has been no clear plan communicated by the Province of Ontario on how firefighter training in Ontario will be modernized and expanded; and Whereas, there has been no clear plan communicated by the Province of Ontario regarding the costs or funding for modernized and expanded firefighter training in Ontario; and Whereas, the Municipality of Grey Highlands is a small municipality that operates a volunteer fire department to provide fire protection; Now therefore, be it resolved that Council respectfully request a clear plan be communicated that establishes how the Province intends to modernize and expand firefighter training ensuring equal access to all municipal fire departments in Ontario, and as well, present a plan for funding to subsidize and/or regulate the cost for firefighter training in the Province of Ontario; and P a g e | 2 The Municipality of Grey Highlands  206 Toronto Street South, Unit One P.O. Box 409 Markdale, Ontario N0C 1H0 519-986-2811 Toll-Free 1-888-342-4059 Fax 519-986-3643  www.greyhighlands.ca  info@greyhighlands.ca That a copy of this resolution be forwarded to the Solicitor General, MPP Bill Walker, the Ontario Fire Marshal, the Ontario Association of Fire Chiefs, the Association of Municipalities of Ontario, and all Ontario Municipalities. CARRIED. As per the above resolution, please accept a copy of this correspondence for your information and consideration. Sincerely, Jerri-Lynn Levitt Deputy Clerk Council and Legislative Services Municipality of Grey Highlands 44816 Harriston Road, RR 1, Gorrie On N0G 1X0 Tel: 519-335-3208 ext 2 Fax: 519-335-6208 www.howick.ca March 3, 2021 Premier Doug Ford By email only premier@ontario.ca Dear Premier Ford: Please be advised that the following resolution was passed at the March 2, 2021 Howick Council meeting: Moved by Deputy Reeve Bowman; Seconded by Councillor Hargrave: Whereas, the Province of Ontario has announced that as of March 31, 2021 the Gravenhurst campus of the Ontario Fire College will be permanently closed; and Whereas, the Province of Ontario announced plans to modernize and expand access to firefighter training in Ontario; and Whereas, there has been no clear plan communicated by the Province of Ontario on how to obtain firefighter training in the absence of the Ontario Fire College campus; and Whereas, there has been no clear plan communicated by the Province of Ontario on how firefighter training in Ontario will be modernized and expanded; and Whereas, there has been no clear plan communicated by the Province of Ontario regarding the costs or funding for modernized and expanded firefighter training in Ontario; and Whereas, the Township of Howick is a small rural municipality that operates a volunteer fire department to provide fire protection; Now therefore, be it resolved that Council respectfully request a clear plan be communicated that establishes how the Province intends to modernize and expand firefighter training ensuring equal access to all municipal fire departments in Ontario, and as well, present a plan for funding to subsidise and or regulate the cost for firefighter training in the Province of Ontario. Carried. Resolution No. 59/21 If you require any further information, please contact this office, thank you. Yours truly, Carol Watson Carol Watson, Clerk Township of Howick Cc Solicitor General Sylvia Jones Huron-Bruce MPP Lisa Thompson Ontario Fire Marshal Jon Pegg Ontario Association of Fire Chiefs Mark McDonald AMO President Graydon Smith All Ontario Municipalities TOWNSHIP OF EDWARDSBURGH CARDINAL March 22, 2021 WHEREAS the Ontario Fire College has been in operation since 1949, where its primary responsibility is to develop and delivery academically sound educational and hands on training programs to meet the needs of both today's and tomorrow's fire services; and WHEREAS the Ontario Fire College's main objective is to assist the students to become the best trained and most professional members of the Ontario fire service; and WHEREAS the Ontario Fire College is one of the primary sources of certified training for Ontario and Municipal Firefighters; and WHEREAS the Ontario Fire College has built a reputation of integrity, credibility, and reliability in providing some of the best training for our fire services within the Province of Ontario; and WHEREAS the Ontario Fire College has been utilized by the Township of Edwardsburgh Cardinal for numerous years to train and certify our volunteer fire fighters; and WHEREAS the Township of Edwardsburgh Cardinal Volunteer Fire Department is on call 24/7 for 365 days a year, with regular jobs and families that expect them to come home safely each and every time; and WHEREAS the Ontario Fire College provides fire fighters with another option other than Regional Training Centres to obtain their National Fire Protection Association certification; and WHEREAS the Ontario Fire College is the most cost effective method to certify fire fighters to National Fire Protection Association standards in Ontario; and WHEREAS when the Government of Ontario enacted and revoked Ontario Regulation 379/18: Firefighter Certification, it was made known by the Office of the Solicitor General that the Act would be amended and brought back in the future; and ZREAS the Ontario Fire Service stakeholders were not consulted regarding the clo ure of the Ontario Fire Colleg_JAfaining facility in Gravenhurst; and Carried □ Defeated □ ldnanimous A \l\ ~ \..,CA. Mayor: \ I RECORDED VOTE J\OUE4 EDBY: NAME \ YEA NAY Councillor H. Cameron ' Councillor S. Dillabough Councillor J. Hunter Deputy Mayor T. Deschamps Mayor P. Sayeau TOTAL I .. TOWNSHIP OF EDWARDSBURGH CARDINAL March 22, 2021 Resolution Number: 2021-______ _ Moved By: ___________ _ Seconded By: __________ _ WHEREAS municipalities in the Province of Ontario are mandated to establish a program including public education and fire prevention, and provide fire protection services as it deems may be necessary with its needs and circumstance. NOW THEREFORE BE IT RESOLVES THAT the Council of the Corporation of the Township of Edwardsburgh Cardinal hereby strongly requests that the Government of Ontario reverse their decision to close the Ontario Fire College as it is one of the best and most cost effective methods for municipalities to educate and train their firefighters which assists in protecting all residents; and BE IT FURTHER RESOLVED THAT if the Government of Ontario chooses to not reverse its decision to close the Ontario Fire College, the Province should provide direct financial support to municipalities to offset the increased training costs of providing Provincially mandated firefighting services; and BE IT FURTHER RESOLVED THAT this resolution be forwarded to the Honourable Doug Ford , Premier of Ontario, the Honourable Sylvia Jones; Ontario Solicitor General, the Honourable Steve Clark, Minister of Municipal Affairs and House, the Ontario Fire Marshal, and all municipalities within the Province of Ontario. □ Carried □ Defeated □ Unanimous Mayor: _________ _ I RECORDED VOTE REQUESTED BY: NAME YEA NAY Councillor H. Cameron Councillor S. Dillabough Councillor J. Hunter Deputy Mayor T. Deschamps Mayor P. Sayeau TOTAL I Muskoka District Council March 15, 2021 The District Municipality of Muskoka Moved By: H. Lorenz Seconded By: P. Kelly WHEREAS the Ontario Fire College Campus has been in operation in Gravenhurst since 1958; AND WHEREAS the Ontario Fire College Campus is one of the primary sources of certified training for Ontario Firefighters; AND WHEREAS the Ontario Fire College Campus has built a reputation of integrity, credibility, and reliability in providing some of the best training to our Fire Services within the Province of Ontario; AND WHEREAS the Ontario Fire College Campus has been used to train and certify both Volunteer, Part-Time and Career firefighters throughout Ontario; AND WHEREAS the Regional Training Centers are not all created equal and similar in function to the Ontario Fire College Campus; AND WHEREAS the Ontario Fire College Campus gives Ontario Firefighters another option other than Regional Training Centers to obtain National Fire Protection Association (NFPA) certifications; AND WHEREAS the Ontario Fire College Campus is the most cost-effective method for municipalities to certify Firefighters to NFPA Standards in Ontario; AND WHEREAS the Ontario Government enacted and revoked 0. Reg. 379/18: Firefighter Certification in 2018; AND WHEREAS when the Ontario Government revoked 0. Reg. 379/18: Firefighter Certification, it was made known by the Office of the Solicitor General that the act would be amended and brought back in the future; NOW THEREFOR BE IT RESOLVED THAT The District Municipality of Muskoka requests that the Province of Ontario reverse their decision to close the Ontario Fire College Campus in Gravenhurst as the OFC is one of the best and most cost-effective methods for municipalities to train their firefighters which assists us in protecting our residents; and AND THAT this Resolution is forwarded to the Honourable Doug Ford Premier of Ontario, the Honourable Sylvia Jones; Ontario Solicitor General, the Honourable Steve Clark, Minister of Municipal Affairs and Housing, the Ontario Fire Marshal; Jon Pegg, and all municipalities within the Province of Ontario. Carried ✓ Defeated District Clerk Community Services Legislative Services March 23, 2021 File #120203 Sent via email: premier@ontario.ca The Honourable Doug Ford, Premier of Ontario Room 281, Legislative Building, Queen's Park Toronto, ON M7A 1A1 Honourable and Dear Sir: Re: City of Sarnia - Advocate the Province of Ontario to Adjust the Capacity Limits as part of the COVID-19 Colour Coded System Please be advised the Municipal Council of the Town of Fort Erie at its meeting of March 22, 2021 received and supported correspondence from the City of Sarnia dated March 4, 2021 advocating the Province of Ontario to adjust the capacity limits for dining, restaurants, sporting and recreational facilities, places of worship, event centers, and all retail/small businesses as part of the COVID-19 Colour Coded System. Attached please find a copy of the City of Sarnia’s correspondence dated March 4, 2021. Thank you for your attention to this matter Yours very truly, Carol Schofield, Dipl.M.A. Manager, Legislative Services/Clerk cschofield@forterie.ca CS:dlk Attach c.c. Tony Baldinelli, MP, Niagara Falls tony.baldinelli@parl.gc.ca Wayne Gates, MPP wgates-co@ndp.on.ca Niagara Region ann-marie.norio@niagararegion.ca Ontario Municipalities Mailing Address: The Corporation of the Town of Fort Erie 1 Municipal Centre Drive, Fort Erie ON L2A 2S6 Office Hours 8:30 a.m. to 5:00 p.m. Phone: (905) 871-1600 FAX: (905) 871-4022 Web-site: www.forterie.ca THE CORPORATION OF THE CITY OF SARNIA City Clerk’s Department 255 Christina Street N. PO Box 3018 Sarnia ON Canada N7T 7N2 519-332-0330 (phone) 519-332-3995 (fax) 519-332-2664 (TTY) www.sarnia.ca clerks@sarnia.ca March 4, 2021 The Honourable Doug Ford Premier of Ontario Legislative Building Queen's Park Toronto, ON M7A 1A1 Dear Premier Ford, Re: Colour Coded Capacity Limits At its meeting held on March 1, 2021, Sarnia City Council discussed the challenges local businesses are facing with respect to the colour coded system within the Province’s COVID-19 Response Framework. The following motion was adopted: That Sarnia City Council strongly advocate to the Province of Ontario that they adjust the capacity limits for dining, restaurants, sporting and recreational facilities, places of worship, event centers, and all retail/small businesses as part of the colour coded system. The following rationale was provided with the introduction of the motion:  The red zone currently only allows 10 people indoors at a dining or a sporting / recreational facility (regardless of the size), places of worship are capped at 30% or 50 people, and retail / small business is limited to a 50% capacity.  These businesses and organizations have heavily invested in facility improvements and expensive upgrades to ensure safe social distancing and have all the appropriate safety and protection measures in place.  Businesses in particular cannot properly plan under the current uncertainty and that means the loss of jobs and income for both workers and owners as well as mental health challenges. B B Received byMARCH 22, 2021 COUNCIL  Indoor capacity limits for restaurants, dining, sporting / recreational facilities, event centers, retail / small business, and places of worship should not involve arbitrary numbers (regardless of size), but instead be changed to the amount of people per facility which ensures that strict and safe social distancing can be maintained. Sarnia City Council has requested that all municipalities in Ontario join this advocacy effort. On behalf of Sarnia City Council, I look forward to your reply. Sincerely, Amy Burkhart Acting City Clerk Cc: All Ontario Municipalities Ms. Marilyn Gladu, MP Sarnia-Lambton Mr. Bob Bailey, MPP Sarnia-Lambton Community Services Legislative Services March 23, 2021 File #120203 The Honourable Patty Hajdu Minister of Health House of Commons Ottawa, ON K1A 0A6 Patty.hajdu@parl.gc.ca Health Canada 70 Colombine Driveway Ottawa, Ontario K1A 0K9 Hcinfor.infosc@canada.ca Honourable and Dear Madam: Re: Township of Brock - Cannabis Licencing and Enforcement Please be advised the Municipal Council of the Town of Fort Erie at its meeting of March 22, 2021 received and supported correspondence from the Township of Brock dated March 2, 2021 requesting Health Canada to confirm designated growers conform with local zoning and control by-laws; notify local authorities of any licence issued, amended, suspended, reinstated or revoked; provide dedicated communication with local governments and Police Services; allow Police Services to lay charges when licenced operators grow in excess and provide enforcement support and guidance to local municipalities for dealing with land use complaints relating to Cannabis. Attached please find a copy of the Township of Brock’s correspondence dated March 2, 2021. Thank you for your attention to this matter. Yours very truly, Carol Schofield, Dipl.M.A. Manager, Legislative Services/Clerk cschofield@forterie.ca CS:dlk Attach c.c. The Honourable Christine Elliott, Minister of Health, Ontario christine.elliott@ontario.ca The Honourable Laurie Scott, MPP, Haliburton-Kawartha Lakes-Brock laurie.scottco@pc.ola.org The Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs minister.omafra@ontario.ca The Honourable Marie-Claude Bibeau, Minister of Agriculture and Agri-Food -MarieClaude.Bibeau@parl.gc.ca Tony Baldinelli, MP, Niagara Falls tony.baldinelli@parl.gc.ca Wayne Gates, MPP wgates-co@ndp.on.ca Becky Jamieson Municipal Clerk, Township of Brock becky.jamieson@brock.ca Chief of Police, Bryan MacCulloch, Niagara Regional Police Service deb.reid@niagarapolice.ca Association of Municipalities of Ontario mturner@amo.on.ca Ontario Municipalities Mailing Address: The Corporation of the Town of Fort Erie 1 Municipal Centre Drive, Fort Erie ON L2A 2S6 Office Hours 8:30 a.m. to 5:00 p.m. Phone: (905) 871-1600 FAX: (905) 871-4022 Web-site: www.forterie.ca The Corporation of The Township of Brock 1 Cameron St. E., P.O. Box 10 Cannington, ON L0E 1E0 705-432-2355 March 2, 2021 The Honourable Patty Hajdu Health Canada Minister of Health Canada Ottawa, Ontario Via email: Patty.Hajdu@parl.gc.ca via email: hcinfo.infosc@canada.ca Dear Honourable Madam: Re: Cannabis Licencing and Enforcement Please be advised that the Council of the Township of Brock, at their meeting held on February 22, 2021 adopted the following resolution: Resolution Number 22-2 MOVED by Michael Jubb and SECONDED by Cria Pettingill WHEREAS the Government of Canada introduced Bill C-45 (the Cannabis Act) to create the foundation for a comprehensive national framework to provide restricted access to regulated cannabis, and to control its production, distribution, sale, importation, exportation, and possession; WHEREAS the police have not been given lawful authority to lay charges under the Cannabis Act to appropriately respond to violations of Health Canada Registrations and Licenses; WHEREAS there is no direct communication or dedicated effort to provide a communication channel between Municipal government staff or Police Agencies for dealing with Health Canada Registrations and Licenses; WHEREAS the Township of Brock has not been consulted by Health Canada prior to the issuance of licenses for properties not in compliance with municipal zoning by-laws;the future; BE IT RESOLVED THAT the Township of Brock requests that Health Canada: 1. Require Federal Licenses and Registrations for Designated Growers to conform with local zoning and control by-laws; 2. Ensure local authorities are provided with notification of any licence issuance, amendment, suspension, reinstatement or revocation within their region; If this information is required in an accessible format, please contact the Township at 705-432-2355. F FF Received byMARCH 22, 2021COUNCIL Page 2 of 2 3. Provide dedicated communication with local governments and Police services; 4. Provide lawful authority to Police agencies to lay charges when registered or licences operations grow in excess of their registration or licence through Health Canada; and, 5. Provide enforcement support and guidance to local municipalities for dealing with land use complaints relating to Cannabis. AND FURTHER BE IT RESOLVED THAT the Township of Brock will forward this motion by email to the following partners: All municipalities in Ontario; the MP and MPP of Haliburton–Kawartha Lakes–Brock; the Minister of Agriculture, Food and Rural Affairs; the Minister of Agriculture and Agri-Food; and the Durham Region Police Services with the request that the Federal government enact legislation to better support local governments with land use management and enforcement issues as they relate to Cannabis Production and Processing. MOTION CARRIED Thank you for your consideration. Should you have any questions please do not hesitate to contact the undersigned. Yours truly, THE TOWNSHIP OF BROCK Becky Jamieson Municipal Clerk BJ:dh cc. The Honourable Christine Elliott, Minister of Health, Ontario – christine.elliott@ontario.ca The Honourable Laurie Scott, MPP, Haliburton-Kawartha Lakes-Brock -laurie.scottco@pc.ola.org Jamie Schmale, MP, Haliburton-Kawartha Lakes-Brock -Jamie.schmale@parl.gc.ca The Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs – minister.omafra@ontario.ca The Honourable Marie-Claude Bibeau, Minister of Agriculture and Agri-Food -Marie-Claude.Bibeau@parl.gc.ca Inspector Ryan Connolly, DRPS -northdivision@drps.ca Ontario municipalities Solicitor General Solliciteur général Office of the Solicitor General 25 Grosvenor Street, 18th Floor Toronto ON M7A 1Y6 Tel: 416 325-0408 MCSCS.Feedback@Ontario.ca Bureau du solliciteur général 25, rue Grosvenor, 18e étage Toronto ON M7A 1Y6 Tél. : 416 325-0408 MCSCS.Feedback@Ontario.ca 132-2021-404By email March 17, 2021 Dear Heads of Council and First Nations Chiefs: I am writing to provide you with an update on the new Ontario Provincial Police (OPP) detachment boards under the Community Safety and Policing Act, 2019 (CSPA). As you may remember, in February 2020, the Ministry of the Solicitor General conducted seven regional roundtable sessions across the province. Discussions at these sessions focused on new OPP-related regulatory requirements under the CSPA. Municipalities and First Nation communities receiving policing services from the OPP were invited to learn more about new OPP-related legislative and regulatory requirements and provide the ministry with feedback to inform the development of related regulatory proposals. In addition, we heard from many of you through various letters and engagement opportunities, including meetings with the Association of Municipalities of Ontario MOU Table and Rural Ontario Municipal Association about what you would like your new OPP detachment board to look like. In response to your feedback, an OPP detachment board framework has been developed that we hope will provide municipalities and First Nation communities receiving direct and/or supplemental services from the OPP the flexibility to create a board that reflects your community and local needs. Under this framework, municipalities and First Nation communities receiving direct and/or supplemental services from an OPP detachment are being asked to submit one proposal (per detachment) indicating the composition of their board and, if needed, a rationale for multiple boards and the composition of each additional board. Municipalities and First Nations within a detachment are asked to work together to determine the composition of their board(s) as well as the manner in which they will submit their proposal to the ministry. For example, after determining the composition of the detachment board(s), municipalities and First Nations within a detachment area may select one municipality or First Nation to complete and submit the proposal. ../2 Dear Heads of Council and First Nations Chiefs Page 2 Proposals must meet base requirements set by the ministry, which include a minimum number of five members per board and a requirement that each board should be composed of 20% community representatives and 20% provincial appointees. To that end, municipalities and First Nations are not required at this time to identify the names of the individuals that will be participating on the detachment board. Rather, you are only asked to identify the number of seats each municipality and First Nation will be allocated on the detachment board as well as the number of community representatives and provincial appointments. To streamline and support the proposal process, the ministry has developed a digital form that can be accessed using the link included here. The ministry will work with municipalities and First Nations to obtain outstanding information/proposals and support you in submitting a completed proposal. If, however, a proposal still does not meet the minimum requirements, or a proposal is not submitted and/or if no consensus is reached on the composition of the board then the ministry will determine the composition of the detachment board. Completed proposals are to be submitted to the ministry by Monday, June 7, 2021. We recognize the significant implications that the current COVID-19 emergency has had on municipalities and First Nations across the province. To this end, in addition to the written supporting material attached here, we are also pleased to work with you directly through virtual information sessions. If you have questions related to OPP detachment boards under the CSPA, please contact Sarah Caldwell, Director of Community Safety and Intergovernmental Policy, at sarah.caldwell@ontario.ca. If you have questions about the proposal process or would be interested in a virtual information session, please contact Joanna Reading, Senior Policy Advisor, at joanna.reading@ontario.ca Sincerely, Sylvia Jones Solicitor General Enclosures c: Chief Administrative Officers Municipal Clerks OPP DETACHMENT BOARD PROPOSAL PROCESS FACT SHEET Ministry of the Solicitor General CONFIDENTIAL CONTEXT FRAMEWORK TIMELINES PROCESS • Ontario passed the Comprehensive Ontario Police Services Act, 2019 (Bill 68) and established the Community Safety and Policing Act, 2019 (CSP) which, once in force, will repeal the Police Services Act, 1990 (PSA). • Section 67 of the CSPA requires there be an Ontario Provincial Police (OPP) detachment board, or more than one OPP detachment board, for each detachment of the OPP that provides policing in a municipality or in a First Nation community. • The Ministry is required to develop a regulation related to the composition of each OPP detachment board. To achieve this, the ministry has developed an “OPP Detachment Board Framework”. • The new OPP Detachment Board Framework will provide civilian governance to 326 municipalities and 43 First Nations including those that: o Are directly policed by the OPP; o Employ their own First Nations Constables but receive administrative support from the OPP; and o Receive “OPP Dedicated” policing (i.e. North Caribou Lake and Wapekeka First Nation). • By enhancing civilian governance, the OPP Detachment Board Framework under the CSPA will: o Ensure each municipality and First Nation receiving OPP services and supports has an opportunity to represent their local perspectives, needs, and priorities; and o Provide opportunities for municipalities and First Nations to collaborate on efforts to improve community safety. • To ensure the objectives of the OPP Detachment Board Framework are met, the ministry has developed a flexible approach that allows municipalities and First Nations to determine the preferred composition of their detachment board(s) by submitting a proposal using a digital form provided by the ministry. o Link to Digital Form: OPP Board Proposal Form • Municipalities and First Nations within a detachment will be required to work together to develop and submit one proposal indicating the composition of their board(s). The proposal must meet the minimum composition requirements established by the ministry (See Page 2 & Qs and As). • Municipalities and First Nations will not be required to identify the names of the individuals that will be participating on the detachment board but will be required to identify the number of seats each municipality and First Nation will be allocated on the detachment board as well as the number of community representatives and provincial appointments. • The ministry will work with each municipality and First Nation to obtain outstanding information and provide support to ensure each detachment submits a completed proposal. However, a proposal does not meet the minimum requirements set by the ministry or a proposal is not submitted, and/or if a detachment is unable to come to a consensus, the ministry will determine the composition of the detachment board(s). • The ministry is offering virtual information sessions for municipalities and First Nation communities to address outstanding questions and clarify concerns related to the proposal requirements and process, upon request. Launch OPP Detachment Board Proposal Process March 17, 2021 Proposals Due to Ministry June 7, 2021 Establish OPP Boards Fall 2021 OPP DETACHMENT BOARD PROPOSAL PROCESS FACT SHEET Ministry of the Solicitor General CONFIDENTIAL OPP DETACHMENT BOARD COMPOSITION REQUIREMENTS CONTACT INFORMATION MINIMUM REQUIREMENTS Minimum Size 5 members Maximum Size None Community Representatives 20% Community Representation • Province to appoint community representative(s) if municipal council/band council fail to appoint representatives by joint resolution. Provincial Appointments 20% Provincial Appointees General Information/OPP Detachment Board Proposal Process Community Safety and Intergovernmental Policy Branch Joanna Reading (Joanna.Reading@ontario.ca) Civilian Governance Options for First Nations Indigenous Engagement Unit Ashley O’Connell (Ashley.OConnell@ontario.ca) OPP DETACHMENT BOARD PROPOSAL PROCESS QUESTIONS & ANSWERS 1 Q1: What are the key differences between the section 10 board framework under the Police Services Act (1990) (PSA) and OPP detachment board framework under the Community Safety Policing Act, 2019 (CSPA)? A1: • The OPP currently polices 326 municipalities. Of these, only those under a section 10 agreement have access to civilian governance. This means there are 178 municipalities that do not participate on a board and as a result do not have access to civilian governance. • Under the CSPA, all municipalities receiving OPP policing services will have the opportunity to participate on an OPP detachment board. • In terms of the roles and responsibilities of board members, the role of OPP detachment boards will include additional responsibilities not required for section 10 boards under the PSA (1990) such as: o considering any community safety and well-being plan adopted by a municipality that receives policing from the detachment; o establishing local policies, in consultation with the detachment commander, with respect to policing in the area receiving policing from the detachment; and o ensuring local action plans prepared by the detachment commander address the objectives and priorities determined by the board. • Under the CSPA, OPP detachment board members will be required to: o consult with the OPP Commissioner on the selection of a detachment commander; o monitor the performance of the detachment commander; and o provide an annual report to the municipalities and band councils served by the OPP. • OPP detachment boards will also provide a venue for the municipalities and First Nations within a detachment area to coordinate and collaborate on strategies to address common issues that is not present under the PSA. Q2: What does the transition to the new OPP detachment board framework mean for municipalities and First Nations currently receiving policing services by the OPP? A2: • Until the Act comes into force, the ministry will continue to renew section 10 agreements that are set to expire in 2021. • However once the CSPA comes into force all existing section 10 agreements will be terminated, and Section 10 boards will be dissolved. • To do this, the ministry is committed to providing sufficient time and adequate supports to municipalities currently participating on a Section 10 board or, in the case of municipalities that receive OPP policing without a formal agreement/contract (i.e. Section 5.1 municipality), a Community Policing Advisory Committees (CPAC) as they dissolve their current board structures and transition to the new OPP detachment board model. Q3: When will the CSPA come into force? A3: • The ministry is working towards the act being proclaimed in early 2022. Q4: Which municipalities and First Nations are included in the OPP detachment board framework? A4: • The OPP detachment board framework provides civilian governance to the municipalities and First Nations receiving policing from OPP detachments. • More specifically, the framework includes 326 municipalities currently policed by the OPP. • The First Nations included in this framework include the 43 First Nations that: o are directly policed by the OPP (i.e., zone policing without a funding agreement); o employ their own First Nations Constables but receive administrative support from the OPP (i.e., “OPP- Administered” policing under the Federal First Nations Policing Program (FNPP)); and o receive “OPP-Dedicated” policing (i.e. Stream Two agreements under the FNPP). Q5: What role will municipalities and First Nations have with respect to the OPP Detachment Board proposal process? A5: • Municipalities and First Nations in each OPP detachment area will be required to submit one proposal indicating the composition of their board and the rationale for multiple boards and the composition of each additional board, if multiple boards are being recommended.. • The ministry will only accept one proposal per detachment. • Municipalities and First Nations within a detachment will be required to work together and determine the approach for developing and submitting their proposal to the ministry. o For example, after determining the composition of the detachment board(s), the municipalities and First Nations within a detachment may select one municipality or First Nation to complete and submit the proposal. OPP DETACHMENT BOARD PROPOSAL PROCESS QUESTIONS & ANSWERS 2 Q6: What information is the ministry requesting in the proposal form? A6: • Municipalities and First Nations within a detachment area will be required to submit a proposal indicating the composition of their board(s). • Municipalities and First Nations will not be required to identify the names of the individuals that will be participating on the detachment board. Rather, they will be required to identify the number of seats each municipality and First Nation will be allocated on the detachment board as well as the number of community representatives and provincial appointments. • If a municipality and/or First Nation chooses not to participate on a detachment board and forfeits their seat, they will be required to indicate this in the proposal. Q7: Factors to consider when requesting more than one detachment board. A7: • The CSPA allows an OPP detachment to establish one, or more than one, OPP detachment board. • Detachments that are considering requesting more than one detachment board should consider factors such as: o Geography (e.g. distance between municipalities and First Nations); o Variations in population size and; o The number of municipalities and First Nations within an OPP detachment; and o Service demands (e.g. calls for service). • However, if proposing more than one OPP detachment board, municipalities and First Nations should also consider challenges associated with recruiting board members (e.g. inability to fill vacancies) and the costs associated with operating additional boards. Q8: Will municipalities/First Nations that are receiving policing and/or supports and services by two OPP detachments be allowed to participate on both OPP detachment boards? A8: • Yes. Municipalities and First Nations that are receiving policing and/or supports and services by two OPP detachments can participate on both OPP detachment boards, or can choose to participate on only one OPP detachment board. • Representation must be determined in collaboration with the other municipalities and First Nations within the OPP detachment, as a consensus on the composition of the OPP detachment board is required. • Municipalities that wish to be represented on both OPP detachment boards will be required to cover the costs associated with participating on two boards (i.e. operational costs). Q9: What is considered a “completed” proposal? A9: • Each detachment will be required to complete one proposal using the digital form provided by the ministry. The link to the digital form can be found here: Ontario Provincial Police Board (OPP) Proposal Form. • A completed proposal must be submitted using the digital form provided by the ministry and meet the minimum composition requirements provided by the ministry. • The ministry will work with each detachment to obtain outstanding information/proposals and support them in submitting a completed proposal. • If however in the end if a proposal does not meet the minimum requirements set by the ministry or a proposal is not submitted, and/or if a detachment is unable to come to a consensus, the ministry will determine the composition of the detachment board. Q10: What support will the ministry provide municipalities and First Nations throughout the OPP detachment board proposal process? A10: • Virtual information sessions, led by the ministry, will be made available upon request for municipalities and First Nation communities to address outstanding questions and clarify concerns related to the proposal requirements and process. • If your detachment is interested in a virtual information session, or have other inquiries related to the OPP detachment board proposal process, please forward your request to the ministry to Joanna Reading via email at Joanna.Reading@ontario.ca. Q11: What is the purpose of provincial appointments on OPP Detachment Boards? A11: • Provincial appointees will provide advice to the board as public representatives whose appointments are independent of municipal/band councils. • However, to ensure members of the detachment board are reflective of the communities they serve, the municipalities/First Nation Chief and Councils will have the ability to nominate individuals for consideration as provincial appointees. OPP DETACHMENT BOARD PROPOSAL PROCESS QUESTIONS & ANSWERS 3 Q12: Will the government address the current backlog in provincial appointments? A12: • We know there are concerns related to the number of vacant provincial appointments and the length of time these appointments remain unfilled. • We have made significant progress in reducing the backlog of provincial appointments. Since our government took office in 2018, we have filled approximately 124 provincial appointment vacancies on section 10 boards. • We will continue to work with municipalities and First Nations to ensure provincial appointees are recruited and appointed in a timely manner. Q13: Why are First Nations with Self-Administered Police Services not included in the OPP detachment board framework? A13: • First Nations that receive policing from a Self-Administered First Nation Police Service (SA FNPS) are not included in the OPP detachment board framework as they are already represented on boards and/or have their own police governing authorities. In addition, SA FNPS boards have existing relationships and alternate methods to communicate their input to the OPP with respect to supports and services the OPP provides to their communities. Q14: Are there other civilian governance options for First Nation communities that are captured within the OPP detachment board framework? A14: • As an alternative to participating on an OPP Detachment board, under the CSPA First Nations have the option to request to form a First Nation OPP Board. • Where a First Nation or multiple First Nations has entered into an agreement with the Minister for the provision of policing and other specified services by the Commissioner, the First Nation(s) may request that the Minister constitute a First Nation OPP board. • A First Nation OPP board would perform similar functions and responsibilities as an OPP Detachment board by providing advice and oversight over the policing services provided by the OPP to a First Nation community or communities. o This includes determining objectives and priorities, supporting development of the strategic plan, and advising the Detachment Commander with respect to policing provided to a First Nation community or communities. o A First Nation OPP board could also establish local policies, in consultation with the OPP, with respect to the detachment’s provision of policing. • Please contact Ashley O’Connell, Indigenous Engagement Unit, Ministry of the Solicitor General at Ashley.OConnell@ontario.ca for more information on requesting a First Nation OPP Board. ADDITIONAL INFORMATION Q15: What training will OPP detachment board members be required to complete? A15: • Members cannot perform their duties or exercise any of their powers until they have successfully completed the training identified in the CSPA. • More specifically, like all other boards and councils governed under the CSPA, OPP detachment board members will be required to successfully complete training with respect to: o human rights and systemic racism; o the diverse, multiracial and multicultural character of Ontario society; o the rights and cultures of Indigenous peoples; and o any other training prescribed by the Solicitor General. Q16: Will municipalities be able to request enhanced OPP policing services (e.g., beyond basic “adequate and effective” policing) under the CSPA? A16: • Under the CSPA, municipalities that receive policing from the OPP may enter into agreements for enhanced policing services. • Municipalities will continue to be responsible for funding and implementing enhancements. Q17: Once the CSPA is in force, will municipalities within a detachment receive one billing statement (i.e., a single invoice for the entire detachment)? A17: • There will be no substantive changes to the billing process. • Municipalities will continue to be billed individually. OPP DETACHMENT BOARD PROPOSAL PROCESS QUESTIONS & ANSWERS 4 Q18: Will there be an opportunity to provide additional feedback on other OPP-related matters for regulation? A18: • All OPP-related matters for regulation will be posted on the Ontario Regulatory Registry for public comment. Long Point Region Conservation Authority 4 Elm St., Tillsonburg, Ontario N4G 0C4 519-842-4242 or 1-888-231-5408 ˖ Fax 519-842-7123 Email: conservation@lprca.on.ca ˖ www.lprca.on.ca March 16, 2021 Municipality of Bayham 56169 Heritage Line PO Box 160 Straffordville ON N0J 1Y0 Email: tthayer@bayham.on.ca Attention: Thomas Thayer, CAO Dear Members of Council, Residents and Ratepayers, The Long Point Region Conservation Authority is pleased to report we had another effective year in 2020 in which we completed three flood and erosion mapping projects, issued 296 planning permits and consulted on 121 municipal applications, completed five wetland restoration projects and established 150 acres of crop cover, planted 32,955 trees throughout the watershed, and continued working with our municipal emergency management partners issuing 23 flood messages through 14 flood events. Attached you will find a copy of our 2020 Annual Report highlighting in greater detail the programs, services and accomplishments the Authority achieved in 2020. Financially, the Authority ended 2020 in a positive financial position and the 2020 LPRCA financial statements audited by MNP LLP of London are attached. On behalf of the Long Point Region Conservation Authority Board of Directors, I would like to thank you for your continued support of the Authority. Yours truly, Judy Maxwell, CPA, CGA General Manager/Secretary-Treasurer Attachment 1: 2020 Annual Report Attachment 2: 2020 LPRCA financial statements Hard copy sent by mail Annual Report 2020 Contents 3 Message from the Chair & General Manager 4 Protecting Life & Property 8 Enhancing Watershed Health 11 Connecting People to Nature 17 2020 Financial Highlights 18 Board of Directors / LPRCA Staff 19 Long Point Region Watershed Message from the Chair & General Manager Michael Columbus Chair, LPRCA Judy Maxwell General Manager, LPRCA The past year has certainly been one that we will not soon forget. The pandemic placed the world into a position of uncertainty. With the support of the Board, staff navigated the pandemic disruption and implemented the appropriate policies, protocols and measures to ensure the safety of our staff, community and customers while permitting the Authority to deliver our essential services. The Board is committed to leading the implementation of the 2019-2023 Strategic Plan which sets out the groundwork for achieving our vision. Guided by our values of innovation, accountability, communication and teamwork, we are well on our way to advancing the objectives of the 2019-2023 Strategic Plan and our vision of working together to shape the future well-being of our watershed. On behalf of the Board we would like to acknowledge the commitment of all of the Authority’s staff and volunteers. We have asked a lot of our people this past year, and through it all we have witnessed inspirational teamwork, respect, creativity and resilience. As we navigate this new reality, we are confident our organization will be able to emerge from this pandemic with new, innovative approaches to deliver high quality services and experiences. 17-year Distinguished Member Since 2003, Roger Geysens has served the Long Point Region Conservation Authority. A Councillor appointed by Norfolk County, Roger was instrumental in promoting the Authority’s mandate and our continued success. Roger served as the Chair of the Board from 2012 through 2014 and has provided outstanding stability, commitment and leadership. The LPRCA Board and staff thank Roger for his dedicated service and wish him a very happy retirement. Thank you Roger. 2020 Annual Report Long Point Region Conservation Authority 3 Protecting Life & Property Planning & Regulations Long Point Region Conservation Authority’s Planning and Regulation services help protect the Long Point watershed from loss of life and property damage due to natural hazards such as flooding and erosion. Under the Conservation Authorities Act, it is the responsibility of LPRCA to regulate development in and around watercourses, floodplains, valley systems, wetlands and along the Lake Erie shoreline. In 2020, Planning and Regulations department staff reviewed and issued 296 permits for development under Section 28 of the Conservation Authorities Act. Staff worked with local municipalities to review and provide technical advice on 121 Planning Act applications, including the review of Official Plan updates for Brant County and Haldimand County. Hundreds of additional inquiries from the public relating to the sale of properties, development proposals, and other general inquiries relating to flooding, erosion, wetlands and dynamic beaches were received and responded to by staff. 2020 2019 Permit Applications Reviewed 296 259 Municipal Applications Consulted On 121 156 Long Point Region Conservation Authority 2020 Annual Report 4 Throughout 2020, Planning and Regulations staff continued to implement recommendations from the 2017 Customer Service Plan, pursuing process improvements and providing timely reviews and approvals. An interactive mapping tool that presents areas regulated by Ontario Regulation 178/06 within the Long Point Region Watershed was launched, allowing visitors to LPRCA’s website to search for properties and view regulated areas. Flood Forecasting Long Point Region Conservation Authority is responsible for operating a flood forecasting and warning system in collaboration with the Ontario Ministry of Natural Resources and Forestry (MNRF). The system includes monitoring weather conditions and forecasts, forecasting flood potential, issuing flood messages and communicating updates to municipalities, the media and the public. This system helps to ensure the welfare of residents and minimize property damage due to flooding. A total of 23 flood messages were issued in 2020. 2019 Conditions Statements 9 Flood Watches 10 Flood Warnings 2 2020 9 10 4 In 2020, Lake Erie’s water level remained well above average and risk of flooding was high throughout the year, even in the summer months when flood risk is typically low. LPRCA issued a Lake Erie Conditions Statement – Flood Outlook that remained in effect throughout much of the year to highlight the increased risk of flooding. High water levels combined with periods of strong southwesterly winds resulted in multiple occasions of flooding along the Lake Erie shoreline. On November 15, 2020 significant southwesterly winds caused substantial flooding; gauges in Port Dover and Port Colborne measured levels second only to the record set on December 2, 1985. 2020 Annual Report Long Point Region Conservation Authority 5 Low Water Response Beginning in May, a lack of rainfall left many areas across the watershed with lower than typical stream flow and groundwater levels. By August, conditions were particularly dry with the northern end of the watershed receiving only 50-75% of average rainfall for the months of June, July, and August. On August 17, LPRCA issued a Level 1 Low Water Advisory, encouraging water users throughout the watershed to reduce their water consumption by 10 percent and restrict non- essential uses of water. These measures proactively assist in minimizing the impacts of low water on aquatic ecosystems, conserving water supplies, and reduces the need for stronger water restriction measures. The Level 1 Low Water Advisory was lifted on October 30. Flood Forecasting & Warning System Improvement Project Funding assistance from the Federal Disaster Mitigation Program has permitted Long Point Region Conservation Authority to continue improvement and automation of the Flood Forecasting and Warning System. In 2020, automated hydrometric data collection data has been made available in real-time through LPRCA’s website. The program has also added additional gauges through the watershed, facilitated development of flood thresholds and allowed for the implementation of automated data acquisition. LPRCA and Norfolk County staff identified the need for a real-time gauge to measure and report Lake Erie levels in the Inner Long Point Bay. Staff completed project planning and are preparing for the installation of a gauge on the Port Rowan pier. Once the gauge is installed, the water level data collected will improve forecasts of and responses to Lake Erie flood events. Floodplain, Natural Hazard & Regulation Mapping In 2020, LPRCA completed three multi-year projects to update flood and erosion mapping with support from the Federal National Disaster Mitigation Program. Two of these projects focused Long Point Region Conservation Authority 2020 Annual Report 6 on updating over 94 km of flood, erosion, and dynamic hazard mapping along the shoreline of Lake Erie in Haldimand and Norfolk Counties. The third project updated over 89 km of riverine floodplain mapping in areas most vulnerable to flood damage, including Tillsonburg, Norwich, Vienna, Port Burwell, Cultus, Gilbertville, Simcoe, Port Dover, Waterford, Jarvis and Garnett. The new mapping provide the most up-to-date and accurate information available on flooding and erosion hazards in the study areas. The information was provided to municipalities to support the preparation of their Official Plans and Zoning By-Law documents. LPRCA will further use the information to provide technical advice and comment on municipal documents, Planning Act Applications, permitting under Ontario Regulation 178/06, and flood forecasting and warning. Building on these mapping projects, LPRCA staff updated the area regulated by O.Reg. 178/06 along the shoreline in Norfolk and Haldimand Counties and the Lynn River watershed. Dams & Water Control Structures LPRCA owns and operates 13 dams and water control structures throughout the watershed. Historically these structures were constructed for flood control, low flow augmentation, recreation, erosion control, power generation and to serve as municipal drinking water sources. Most of these structures were constructed in the 1960’s though some were built over 100 years ago. In 2020, four of LPRCA’s dams had substantial work performed: • The Norwich Dam underwent a safety review with financial support from the Ministry of Natural Resources and Forestry’s Water and Erosion Control Infrastructure program. The safety review is a detailed study completed by an engineer that determines the dam’s hazard classification, assesses the stability and evaluates all other factors that affect public and operator safety. • The Deer Creek Dam has mechanical operation equipment housed in a concrete chamber. In 2020, modifications were made to the chamber and a side door was added to provide an improved work environment for dam operators. • The Vittoria and Teeterville Dams had their stop logs sealed by a specialized diving contractor in summer 2020. Stop logs within the dam bays were jacked down and a semi- impermeable seal installed on the upstream face to reduce water loss through the logs. This work will extend the operational life of the stop logs and help maintain water levels in the reservoirs during drought conditions. 2020 Annual Report Long Point Region Conservation Authority 7 Enhancing Watershed Health Stewardship Working together to shape the future well- being of our watershed is the guiding vision by which Long Point Region Conservation Authority operates. A large part of doing so is collaborating on environmental stewardship initiatives with municipal, institutional and private partners. Highlights from 2020 include: • Completion of 5 wetland projects, with funding and support from Environment and Climate Change Canada’s Habitat Stewardship Program (HSP), Ducks Unlimited Canada (DUC) and ALUS Norfolk. • Continuation of the Long Point Region invasive Phragmites australis control program. Environment and Climate Change Canada’s Habitat Stewardship Program funding allowed LPRCA to work with Nature Conservancy Canada (NCC) to implement invasive Phragmites control measures on private land in the lower Big Creek watershed, treat 9.25 hectares of land at the Lee Brown Marsh and control Long Point Region Conservation Authority 2020 Annual Report 8 invasive Phragmites at Walsingham Flats, Rowan Mills, Middleton Swamp, Sutton CA, Waterford North CA, Haldimand CA and Dereham Wetlands. • Establishment of 150 acres of cover crops, funded by Environment and Climate Change Canada’s Integrated Conservation Action Plan (ICAP). ALUS Elgin continues their collaborative environmental stewardship efforts, adding 94 acres of land into the program in 2020 thereby bringing the total acres to 544. The restored land supports alternative use for marginal farmland by establishing tallgrass prairie, tree plantings and wetlands. Drinking Water Source Protection Developed throughout 2019 and submitted in January 2020, an amended Assessment Report and Source Protection Plan for the village of Otterville was approved by the Province. A two-part Long Point Region Source Protection Plan update came into effect in May 2020. The Source Protection Plan presents a history of the Clean Water Act and source protection planning, sets out the objectives of the Protection Plan, describes the Long Point Region watershed and identifies the policies and programs involved. The Source Protection Plan and additional information can be found on the Lake Erie Source Protection Region website, sourcewater.ca. 2020 Annual Report Long Point Region Conservation Authority 9 Water Quality Monitoring Several program partnerships with the Ministry of Environment, Conservation and Parks depend on water quality data collected by LPRCA. The Provincial Water Quality Monitoring Program (PWQMN), the Provincial Groundwater Monitoring Network (PGMN) and the Ontario Benthos Biomonitoring Network (OBBN) support LPRCA and our partners to monitor the changing watershed conditions and facilitate data-lead management of our water resources. 2020 sampling saw a delayed start, however LPRCA collected surface water from nine PWQMN sites, measured groundwater levels at 11 PGMN wells and sampled 10 sites for aquatic benthic invertebrates. Tree Planting Despite a year of uncertainty and restrictions, LPRCA planted 32,955 trees throughout the watershed: • 13,695 trees were planted through Forests Ontario’s 50 Million Trees Program. • 6,400 trees were planted as part of the Ontario Horticultural Trades Foundation’s Highway of Heroes Program. • 10,110 trees were planted with funding support from Ontario Power Generation. • 319 trees were planted within the Municipality of Bayham and the Township of South-West Oxford as part of LPRCA’s Trees for Roads Program. • 2,431 seedlings sales were made through LPRCA’s Private Land Tree Planting Program. 10 Long Point Region Conservation Authority 2020 Annual Report Connecting People to Nature Conservation Areas & Land Holdings Long Point Region Conservation Authority owns 11,087 acres of conservation lands, including five parks with a total of 682 campsites. 2020 was an unconventional year and the camping season was, inevitably, impacted by the pandemic. Though the situation was changing on a near-daily basis, LPRCA was able to find creative ways to adapt our services and provide safe access to healthy outdoor fun and adventure. LPRCA carefully monitored provincial and local health unit guidelines, adjusting safety processes as required to ensure the wellbeing of staff and the public. In June, LPRCA was able to open our campgrounds to seasonal campers, followed by the resumption of overnight camping for self- contained camping units in July. Working with the provider of our campsite reservation system, LPRCA implemented a day-use reservation system to ensure the number of visitors to each Conservation Area remained manageable and safe. 2020 Annual Report Long Point Region Conservation Authority 11 Despite the often-changing restrictions and limitations on services that could be provided, LPRCA was able to offer a safe and enjoyable experience for seasonal campers, overnight campers and day-use visitors. Various improvement projects were completed across LPRCA’s campgrounds: • The creation of a new wetland and interpretive trail at the Backus Heritage Conservation Area. Near the entrance to the park, the loop trail leads visitors over to the wetland, showcasing the natural diversity and rich ecosystems of wetland areas. • Backus Heritage Conservation Area had a native seed garden planted as part of a volunteer partnership to increase the availability of local native wildflower seeds for future restoration projects throughout the watershed. • Seven Deer Creek Conservation Area sites were upgraded with hydro and water hookups, and nine sites were converted to premium status. • The final phase of a three-part upgrade project at Waterford North Conservation Area began in 2020, to support the upgrade of 52 sites in 2021. Forest Management LPRCA manages our forest tracts with a focus on enhancing watershed health and protecting wildlife habitat and species at risk. 2020 was an active field season for LPRCA. Some project highlights include: • 285 acres of land across four LPRCA-managed tracts were surveyed to collect data on species at risk and provincially rare plants and vegetation. • 9-1-1 response signs were installed at forest tracts throughout Norfolk County and the Municipality of Bayham in 2020. Haldimand County, Brant County and Oxford County properties will have signage in place by spring 2021. Once installed, the 9-1-1 signage will enhance safety on LPRCA properties and supplement the new interactive property map available on LPRCA’s website. • Four properties, amounting to a total of 293 acres, were marked and tendered for harvest. Long Point Region Conservation Authority 2020 Annual Report 12 Several LPRCA properties are also involved in environmental studies and research projects. Projects in 2020 included: • Dr. Altaf Arain of McMaster University has been monitoring the Wilson Tract since 2011, to study carbon exchange in temperate deciduous forests in southern Ontario. • Birds Canada conducted studies for their Ontario Forest Birds at Risk program, monitoring several LPRCA properties for species such as the Acadian Flycatcher and the Cerulean Warbler. • In 2001, a partnership was established with the MNRF to conduct a study on the Landon Tract to examine how opening gaps in the forest canopy impacts the growth of trees with moderate shade tolerance. Using data from the first stage of the study, in 2020 eight new gaps were formed in the canopy throughout the tract to promote growth of Oak and Carolinian species. Conservation Stewardship Award Mike O’Dwyer has been selected as the recipient of the 2020 Long Point Region Conservation Stewardship Award, having been nominated by ALUS Norfolk for his extensive contributions to conservation in the Long Point Region watershed. Mr. O’Dwyer, a farmer in Simcoe, applies best management practices to ensure sustainable use of the land. Active in his community, Mr. O’Dwyer works with organizations including the Norfolk Federation of Agriculture and ALUS Norfolk. The preservation of habitat for native species is of particular interest to Mr. O’Dwyer and he has undertaken numerous wetland and forest restoration projects. Since 2008, over 28,000 trees have been planted on his property. Cultivating native species while monitoring for invasive ones has provided ample room for both plants and wildlife to thrive. Long Point Region Conservation Authority is proud to have worked with Mr. O’Dwyer on several restoration projects and we thank him for his tireless efforts to protect the environment in the Long Point Region watershed. 2020 Annual Report Long Point Region Conservation Authority 13 Backhouse Homestead Heritage Designation On September 22, 2020, Norfolk County approved a by-law designating the Backhouse Homestead, located in the Backus Heritage Conservation Area, under the Ontario Heritage Act. The designation serves as a means for a municipality to publicly acknowledge the heritage value of a site and helps ensure the conservation of important places for the benefit and enjoyment of present and future generations. The Homestead is a key feature of the Backhouse Historic Site which also includes the 1798 Backhouse Grist Mill National Historic Site. The Backhouse Homestead in approximately 1930. The Backhouse Homestead as it is today. John Backhouse and his family arrived in Walsingham in 1796 from the Niagara region, constructing and settling in a single-room log cabin before building a larger home in 1799. The brick Homestead that still sits atop the hill overlooking the bright red mill was built in the early 1850s by his grandson, John H. Backhouse for his wife Sarah Dedrick. Completed in 1852, this 15-room home has brick walls that are three layers thick and are made using clay taken directly from the surrounding property. In 1956, the Big Creek Conservation Authority purchased the property including the homestead from the Backus family (who had shortened their family name) with the intention of developing the heritage village that is found on the site today. In the 1970s, the homestead underwent a major renovation and was used as the 14 Long Point Region Conservation Authority 2020 Annual Report headquarters of Bird Studies Canada. Originally, the homestead had a large wooden pagoda-style porch that extended around the full house. This was removed in the early 1920s in favour of an Italian piazza-style front porch. In the 1990s, a replica of the original porch was re- installed at the front of the home and is what remains there today. The Backhouse Homestead is a fascinating cultural site and a great example of a mid-19th century middle-class home. Backus Heritage Conservation Area is steeped in history and is truly a must-see destination. Website Launch In December 2020, LPRCA launched a new website to better serve our partners and communities. LPRCA staff spent the year refining content to create a clean and modern site that presents information that is accurate and easy to navigate. The new site is fully compliant with the Accessibility for Ontarians with Disabilities Act (AODA), ensuring that all visitors to the site can access content in a format that suits their needs. Mobile usability was also a key requirement, with up to 72% of visitors accessing lprca.on.ca from mobile devices. Now the site scales dynamically to the size of the screen being used. Additional enhancements and features were also added to improve user experience, including a search bar, interactive mapping tools that show what areas of the Long Point Region Watershed are regulated under the Conservation Authorities Act and near-real-time data charts that showcase the information LPRCA’s gauges collect. Further website enhancements will be made in 2021, with features like online donation processing and flood status email alerts coming soon. 2020 Annual Report Long Point Region Conservation Authority 15 Virtual Memorial Forest Service To protect the health and safety of LPRCA staff and our communities, the annual Memorial Forest Dedication Service was held virtually in 2020. A service was filmed, featuring LPRCA Chair Michael Columbus, Lay Worship Leader Phyllis Buchner and musicians Brenda Atkinson, Joe Rohrer and Jody Dedrick. The video premiered on YouTube on September 20, 2020. With support from Backus park staff, the recorded service was also featured footage of the memorial trees being planted. Strict COVID-19 protocols were followed to safely produce the virtual event, allowing friends and family from around the world to reflect on and cherish memories of their loved ones who have passed. Land Donations Land donations to LPRCA benefit the watershed by preserving important natural areas. In 2020, LPRCA was fortunate to receive a land donation from Sharon Clarmo, Lynda Allman, Cathy Gage and Dianne Lang in memory of their parents Robert and Lucy Gage, and their brother Bill. The 50-acre property, now the Gage Tract, was the dowry of Roxa Beemer when she married William Gage in 1892. It has been passed down through the family since, now being donated to LPRCA by Roxa and William’s great-granddaughters. In Memoriam - Craig Ashbaugh It is with sadness that Long Point Region Conservation Authority notes the passing of Craig Ashbaugh in November 2020. Craig was the Vice-Chair of the Long Point Region Conservation Authority Board of Directors from 2001 through 2006, also stepping into the role of Chair from September to December 2006. During his time with LPRCA, Craig was a member of numerous committees, including the Budget Committee, the 2003 Fundraising Committee and the 2005 Safety Committee. Extensively passionate about the health and wellbeing of the environment, Craig was appointed as the inaugural Chair of Lake Erie Source Protection Committee, a position he held from November 2007 through July 2015. It was with his leadership that the Source Protection Committee developed Source Protection Plans for the Catfish Creek, Grand River, Kettle Creek and Long Point Region Source Protection Areas. A lifetime educator and conservationist, Craig will be greatly missed. Long Point Region Conservation Authority 2020 Annual Report 16 2020 Financial Highlights 2020 Revenue Municipal Levy - Operating Municipal Levy - Capital Provincial Funding Fees Forestry Sales Donations Gain on Sale of Assets Total $ $ $ $ $ $ $ $ 1,644,960 434,450 35,229 1,874,019 419,684 325,000 131,446 4,864,788 34% 9% 1% 38% 8% 7% 3% 100% 2020 Expenditures Planning and Watershed Services Backus Heritage Conservation Area Maintenance Operations Services Forestry Services Conservation Parks Corporate Services ALUS Elgin Partnership Total $ $ $ $ $ $ $ $ 995,119 316,683 515,243 283,889 554,953 1,124,578 229,105 4,019,570 25% 8% 13% 7% 14% 28% 5% 100% Use of 2020 Operating Levy Corporate Services Planning & Watershed Services Backus Heritage Conservation Area Maintenance Operations Services Total $ $ $ $ $ 711,025 466,978 133,912 333,045 1,644,960 43% 29% 8% 20% 100% Share of 2020 Operating Levy Haldimand County Norfolk County Oxford County Brant County Bayham Municipality Malahide Township Total $ $ $ $ $ $ $ 232,601 865,971 349,760 109,970 74,792 11,866 1,644,960 14% 53% 21% 7% 4% 1% 100% 2020 Annual Report Long Point Region Conservation Authority 17 2020 Board of Directors Chair Michael Columbus, Norfolk County Vice Chair John Scholten, Township of Norwich Directors Dave Beres, Town of Tillsonburg Robert Chambers, County of Brant Kristal Chopp, Norfolk County Roger Geysens, Norfolk County Ken Hewitt, Haldimand County Tom Masschaele, Norfolk County Stewart Patterson, Haldimand County Ian Rabbitts, Norfolk County Peter Ypma, Township of South West Oxford Valerie Donnell, Municipality of Bayham & Township of Malahide Lee Brown Marsh Management Committee Tom Haskett, Chair Trevor Brown Larry Chanda Michael Columbus John Scholten Barry Smith Backus Museum Committee Betty Chanyi, Chair Dave Beres Roger Geysens Michael Columbus Heather Smith Robert Chambers Julie Stone Dene Elligson Madeline Wilson LPRCA Staff Judy Maxwell, General Manger/Secretary-Treasurer Aaron LeDuc, Manager Corporate Services Ben Hodi, Watershed Services Manager Lorrie Minshall, Project Manager, Watershed Services Helen Bartens, Assistant Curator Bonnie Bravener, Resource Technician Kim Brown, Marsh Manager Jeff Calliauw, Carpenter Matthew Churley, Water Resources Analyst Zachary Cox, Marketing Coordinator Nathan Dunbar, Operations Support Paul Gagnon, Lands & Waters Supervisor Brandon Good, Superintendent of Conservation Areas Carolyn Jacques, Accounting & Administration Supervisor Jumanah Khan, ALUS Elgin Coordinator Leigh-Anne Mauthe, Supervisor of Planning Services Dana McLachlan, Administrative Assistant Nicole Petker, Outdoor Educator David Proracki, Natural Hazards Technician Chris Reinhart, Forestry Technician Frank Schram, Workshop Supervisor Nicole Sullivan, Reception Debbie Thain, Supervisor of Forestry Ginny Vanlouwe, Accounting Clerk And our many seasonal staff and summer students Long Point Region Conservation Authority 2020 Annual Report 18 Long Point Region Watershed 2020 Annual Report Long Point Region Conservation Authority 19 Member of the Conservation Ontario Network 4 Elm Street, Tillsonburg, Ontario N4G 0C4 Phone: 519-842-4242 Toll free: 1-888-231-5408 Fax: 519-842-7123 Email: conservation@lprca.on.ca www.lprca.on.ca @lpr_ca @LongPointConservation @longpointca THANK YOU TO OUR MUNICIPAL PARTNERS Municipality of Bayham / County of Brant / Haldimand County / Town of Tillsonburg Township of Malahide / Norfolk County / Township of Norwich / Township of South West Oxford LONG POINT REGION CONSERVATION AUTHORITY Financial Statements December 31, 2020 LONG POINT REGION CONSERVATION AUTHORITY INDEX TO THE FINANCIAL STATEMENTS DECEMBER 31, 2020 Page(s) Management Report 1 Independent Auditor’s Report 2 – 3 Statement of Financial Position 4 Statement of Operations and Change in Accumulated Surplus 5 Statement of Changes in Net Financial Assets 6 Statement of Cash Flows 7 Notes to the Financial Statements 8 – 16 Schedule 1 – Schedule of Deferred Revenue 17 Schedule 2 – Schedule of Tangible Capital Assets 18 Schedule 3 – Schedule of Internally Restricted Reserves 19 Schedule 4 – Schedule of Externally Restricted Reserves 20 Schedule 5 – Schedule of Segmented Reporting 21 – 22 LONG POINT REGION CONSERVATION AUTHORITY Page 1 MANAGEMENT REPORT Management’s Responsibility for the Financial Statements The accompanying financial statements are the responsibility of the management of Long Point Region Conservation Authority and have been prepared by management in accordance with Canadian public sector accounting standards. Management is also responsible for the notes to the financial statements, schedules and the integrity and objectivity of these financial statements. The preparation of financial statements involves the use of estimates based on management’s judgment to which management has determined such amounts on a reasonable basis in order to ensure that the financial statements and any other supplementary information presented are consistent with that in the financial statements. The Authority is also responsible to maintain a system of internal accounting and administrative controls that are designed to provide reasonable assurance that the financial information is relevant, reliable, available on a timely basis, and accurate, and that the transactions are properly authorized and that the Authority’s assets are properly accounted for and adequately safeguarded. The Board of Directors are responsible for ensuring that management fulfills its responsibilities for financial reporting and internal control. The Board reviews internal financial statements on a quarterly basis with management, as well as with the external auditors to satisfy itself that each party is properly discharging its responsibilities with respect to internal controls and financial reporting. The external auditors MNP LLP have full and free access to financial information and the Board of Directors prior to the approval of the financial statements. The financial statements have been examined by MNP LLP, the external auditors of the Authority. The responsibility of the external auditors is to conduct an independent examination in accordance with Canadian generally accepted auditing standards, and to express their opinion on whether the financial statements are fairly presented in all material respects in accordance with Canadian public sector accounting standards. _______________________________ Michael Columbus Chairman of the Board _______________________________ Judy Maxwell, CPA, CGA General Manager, Secretary/Treasurer Tillsonburg, Canada March 5, 2021 Independent Auditor's Report To the Board of Directors of Long Point Region Conservation Authority: Opinion We have audited the financial statements of Long Point Region Conservation Authority (the "Authority"), which comprise the statement of financial position as at December 31, 2020, and the statements of operations and change in accumulated surplus, changes in net financial assets and cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies. In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of the Authority as at December 31, 2020, and the results of its operations, changes in its net financial assets and its cash flows for the year then ended in accordance with Canadian public sector accounting standards. Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Authority in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is responsible for assessing the Authority’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Authority or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the Authority’s financial reporting process. Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Authority’s internal control. ACCOUNTING › CONSULTING › TAX 495 RICHMOND STREET, SUITE 700, LONDON ON, N6A 5A9 T: (519) 679-8550 F: (519) 679-1812 MNP.ca Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Authority’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the Authority to cease to continue as a going concern. Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. London, Ontario Chartered Professional Accountants March 5, 2021 Licensed Public Accountants LONG POINT REGION CONSERVATION AUTHORITY Page 4 STATEMENT OF FINANCIAL POSITION AS AT DECEMBER 31, 2020 2020 2019 Financial Assets Cash (note 3) $ 3,114,955 $ 326,464 Investments (note 4) 5,770,114 8,156,930 Accounts receivable 1,034,444 729,440 Accrued receivable 100,568 213,347 Other assets 53,376 95,788 10,073,457 9,521,969 Financial Liabilities Accounts payable and accrued liabilities 208,655 292,099 Deferred revenue (schedule 1) 715,664 583,240 924,319 875,339 Net financial assets 9,149,138 8,646,630 Non-Financial Assets Tangible capital assets (schedule 2) 7,476,233 7,133,523 Net assets 16,625,371 15,780,153 Commitment (note 6) Contingent liabilities (note 10) Accumulated Surplus Accumulated surplus - internally restricted (schedule 3) 3,854,607 3,430,159 Accumulated surplus - externally restricted (schedule 4) 5,294,531 5,216,471 Accumulated surplus - tangible capital assets 7,476,233 7,133,523 Total accumulated surplus $ 16,625,371 $ 15,780,153 On behalf of the Board of Directors: ________________________ Michael Columbus Chair, Board of Directors ________________________ Dave Beres Chair, Audit and Finance Committee LONG POINT REGION CONSERVATION AUTHORITY Page 5 STATEMENT OF OPERATIONS AND CHANGE IN ACCUMULATED SURPLUS FOR THE YEAR ENDED DECEMBER 31, 2020 Budget Actual Actual 2020 2020 2019 (note 5) Revenues Municipal levies: General $1,644,960 $1,644,960 $1,607,452 Special 609,450 434,450 435,750 Government grants: Provincial 35,229 35,229 35,229 Corporate services (note 7)155,478 212,710 240,737 Planning and watershed services 279,286 468,742 768,965 Forestry services 461,659 419,684 427,439 Backus Heritage conservation area 472,748 238,763 495,609 Conservation parks 1,138,300 588,900 935,089 Donations (note 8)-325,000 - Maintenance operations services 253,680 135,799 165,498 ALUS Elgin Partnership -229,105 204,964 Gain on disposal of tangible capital assets (note 9)-131,446 643,574 Total Revenues 5,050,790 4,864,788 5,960,306 Expenditures Corporate services 1,222,074 1,124,578 1,173.603 Planning and watershed services 776,307 995,119 1,195,483 Forestry services 386,197 283,889 395,589 Backus Heritage conservation area 606,661 316,683 606,313 Conservation parks 863,376 554,953 728,079 Maintenance operations services 586,725 515,243 544,479 ALUS Elgin Partnership - 229,105 204,964 Total expenditures 4,441,340 4,019,570 4,848,510 Annual Surplus $609,450 $845,218 $1,111,796 Accumulated surplus, beginning of the year 15,780,153 15,780,153 14,668,357 Accumulated surplus, end of the year $16,389,603 $16,625,371 $15,780,153 LONG POINT REGION CONSERVATION AUTHORITY Page 6 STATEMENT OF CHANGES IN NET FINANCIAL ASSETS FOR THE YEAR ENDED DECEMBER 31, 2020 Budget Actual Actual 2020 2020 2019 (note 5) Annual Surplus $609,450 $845,218 $1,111,796 Acquisition of tangible capital assets (963,450)(238,936)(705,083) Donated tangible capital assets -(325,000)- Gain on disposal of tangible capital assets -(131,446)(643,574) Proceeds on disposal of tangible capital assets -131,491 662,698 Amortization of tangible capital assets -221,181 185,672 Change in net financial assets (354,000)502,508 611,509 Net financial assets, beginning of year 8,646,630 8,646,630 8,035,121 Net financial assets, end of year $8,292,630 $9,149,138 $8,646,630 LONG POINT REGION CONSERVATION AUTHORITY Page 7 STATEMENT OF CASH FLOWS FOR THE YEAR ENDED DECEMBER 31, 2020 2020 2019 Cash Flows from Operating Activities Operating activities: Annual Surplus $845,218 $1,111,796 Items not affecting cash: Amortization of tangible capital assets 221,181 185,672 Gain on disposal of tangible capital assets (131,446)(643,574) Donated tangible capital assets (325,000)- 609,953 653,894 Change in non-cash working capital: Accounts receivable (305,004)(511,024) Accrued receivable 112,779 (139,511) Other receivables 42,412 (26,792) Accounts payable and accrued liabilities (75,491)8,742 Long term liabilities (7,953) (7,858) Deferred revenue 132,424 (297,874) 509,120 (320,423) Investing activities: Acquisition of tangible capital assets (238,936)(705,083) Change in investments 2,386,816 279,795 Proceeds on disposal of tangible capital assets 131,491 662,698 2,279,371 237,410 Change in cash 2,788,491 (83,013) Cash, beginning of year 326,464 409,477 Cash, end of year $3,114,955 $326,464 LONG POINT REGION CONSERVATION AUTHORITY Page 8 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2020 1. Purpose of the Organization Long Point Region Conservation Authority (the “Authority”) is a special purpose environmental body established under the Conservation Authorities Act of Ontario and works with member municipalities, other stakeholders, and undertakes programing to protect, restore and manage the natural resources and features in the Long Point Region Watershed. 2. Significant Accounting Policies The financial statements of Long Point Region Conservation Authority are the representation of management, prepared in accordance with Canadian public sector accounting standards for local governments as recommended by the Public Sector Accounting Board (PSAB) of the Chartered Professional Accountants of Canada. The policies that are considered to be particularly significant are as follows: [a] Revenue Recognition The Authority follows the deferral method of accounting for contributions and government transfers. Restricted contributions and government transfers are deferred and are recognized as revenues in the year in which the related expenses are incurred or services performed. Unrestricted contributions and government transfers are recognized as revenues in the period in which events giving rise to the revenue occur, provided that the transactions are authorized, any eligibility criteria have been met, and a reasonable estimate can be made of the amount to be received. General grants and levies are recognized in the period they pertain to. Corporate services, Planning and watershed services, Forestry services, Conservation parks and Maintenance operations services are recognized as the related expenses are incurred and the services are provided. Interest and investment income is recognized on the accrual basis as it is earned. [b] Accrual Accounting Revenues and expenditures are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenues as they become available and measurable; expenditures are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. LONG POINT REGION CONSERVATION AUTHORITY Page 9 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2020 2. Significant Accounting Policies (continued from previous page) [c] Internal Transactions All inter-departmental revenues and expenditures have been eliminated for these financial statements. [d] Investments All of the investments are carried at amortized cost using the effective interest rate method. The Board of Directors has the intention to hold investments until maturity. [e] Reserve Fund Balances Internally restricted reserves are those with restrictions imposed by the Board of Directors in order to ensure funds are available for financial relief in the event of a significant loss of revenues or other financial emergency for which there is no other source of funding available. Internally restricted funds are as follows: (i) The Education Centre Maintenance Fund for the maintenance of the Backus Conservation Education Centre. (ii) The OPG Forest Corridor Fund for the long-term monitoring of forest areas. (iii) The Memorial Woodlot fund for the donations to the Memorial Woodlot Fund and cost to Memorial Woodlot Fund at Backus. (iv) The Lee Brown Waterfowl M.A. Capital Replacement Fund for the capital replacements of Lee Brown Waterfowl M.A. (v) The Capital Levy fund for capital additions, replacements or improvements within the authority. (vi) The Dam Fund is for maintenance and capital upgrades to LPRCA owned flood control structures (vii) The Administration Office Fund is for the future acquisition of office space that meets the organization’s needs. (viii) The Strategic Investments in Operation/Capital Fund is for investment in operations and capital alignment with the organization’s strategic plan. Externally restricted reserves are those with restriction imposed by individuals external to the Board of Directors. Externally restricted funds are as follows: (i) Revenues and expenditures related to the Backus Heritage Village are recorded in the Backus Heritage Village Trust Fund. (ii) Revenues and expenditures related to the Leighton and Betty Brown scholarships are recorded in the Leighton and Betty Brown Scholarship Fund. (iii) Disposition of Lands Reserve shall use the funds for dam duties and repairs, flood hazard mapping and flood forecasting tools. LONG POINT REGION CONSERVATION AUTHORITY Page 10 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2020 2. Significant Accounting Policies (continued from previous page) [f] Tangible Capital Assets Tangible capital assets are recorded at cost which includes amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The cost, less residual values, of the tangible capital asset, excluding land and landfill sites, are amortized on a straight- line basis over their estimated useful lives as follows: Asset Useful Life -Years Land improvements 20 years Buildings and building improvements 20 - 50 years Machinery & equipment 20 years Furniture and fixtures 10 years Computers 5 years Motor vehicles 10 years Infrastructure 10 - 50 years Amortization is charged in the year of acquisition and in the year of disposal. Assets under construction are not amortized until the asset is available for productive use. Contributed tangible capital assets are recorded into revenues at their fair market values on the date of a donation. [g] Donations Unrestricted donations are recorded as revenue in the year they are received. Externally restricted donations are deferred and recognized as revenue in the year in which the related expenses are recognized. Donated materials and services are recorded as revenue and expenditure when the fair market value of the materials and services donated is verifiable, only to the extent the Authority has issued a charitable donation receipt for those materials and services. [h] Use of Estimates The preparation of the financial statements of the Authority, in conformity with Canadian public sector accounting standards, requires management to make estimates that affect the reported amount of assets and liabilities and the disclosure of contingent liabilities, at the date of the financial statements and the reported amounts of revenues and expenses during the period. Actual results may differ from these estimates. LONG POINT REGION CONSERVATION AUTHORITY Page 11 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2020 2. Significant Accounting Policies (continued from previous page) [i] Contaminated Sites Contaminated sites are the result of contamination being introduced in air, soil, water or sediment of a chemical, organic, or radioactive material or living organism that exceed an environmental standard. A liability for remediation of contaminated sites is recognized, net of any expected recoveries, when all of the following criteria are met: (i) an environmental standard exists; (ii) contamination exceeds the environmental standard; (iii) LPRCA is directly responsible or accepts responsibility for the liability; (iv) future economic benefits will be given up; and (v) a reasonable estimate of the liability can be made. [j] Deferred Revenue The Authority receives contributions principally from public sector bodies pursuant to legislation, regulations or agreements that may only be used for certain programs or in the completion of specific work. These amounts are recognized as revenue in the fiscal year the related expenditures are incurred or service is performed. [k] Financial instruments (i) Measurement of financial instruments The Authority initially measures it financial assets and financial liabilities at fair value adjusted by, in the case of a financial instrument that will not be measured subsequently at fair value, the amount of transaction costs directly attributable to the instrument. The Authority subsequently measures its financial assets and financial liabilities at amortized cost. Financial assets measured at amortized cost include cash, accounts receivable and accrued receivables. Financial liabilities measured at amortized cost include accounts payable and accrued liabilities and long term liabilities. LONG POINT REGION CONSERVATION AUTHORITY Page 12 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2020 2. Significant Accounting Policies (continued from previous page) (ii) Impairment Financial assets measured at amortized cost are tested for impairment when there are indicators of possible impairment. When a significant adverse change has occurred during the period in the expected timing or amount of future cash flows from the financial asset or group of assets, a write-down is recognized in the Statement of Operations and Changes in Accumulated Surplus. The write-down reflects the difference between the carrying amount and the higher of: a) the present value of the cash flows expected to be generated by the asset or group of assets; b) the amount that could be realized by selling the assets or group of assets; c) the net realizable value of any collateral held to secure repayment of the assets of group of assets. When the event occurring after the impairment confirms that a reversal is necessary, the reversal is recognized in the Statement of Operations and Accumulated Surplus up to the amount of the previously recognized impairment. 3. Cash Cash consists of cash on hand and all bank account deposits. The cash balance is comprised of the following: 2020 2019 General $3,001,778 $312,387 Externally restricted: Backus Heritage Village 49,412 9,912 Leighton and Betty Brown Scholarship 63,765 4,165 $3,114,955 $326,464 General cash includes a bank account earning interest at 0.65% (2019 – 1.75%). LONG POINT REGION CONSERVATION AUTHORITY Page 13 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2020 4. Investments The Authority holds short-term guaranteed investment certificates, money market funds and cash within their investments. The investment balance is comprised of: 2020 2019 Government and corporate bonds, maturing at various dates between 2021 and 2035, yields varying between 1.50% and 4.859% $3,525,000 $3,580,000 Guaranteed investment certificates maturing at various dates in 2021, yields varying between 0.55% and 2.0% 84,614 2,479,662 Principal protected notes - fixed income note, yields varying between 0% and 7.5% 2,000,000 2,000,000 Money market funds, no specified maturity or yield 7,389 9,167 Cash 96,921 44,607 5,713,924 8,113,436 Plus: accrued interest 17,055 15,064 Plus: unamortized purchase premium 39,135 28,430 56,190 43,494 $5,770,114 $8,156,930 5. Budget Figures The unaudited budget data presented in theses financial statements are based upon the 2020 operating and capital budgets approved by the Board of Directors on January 8, 2020. 6. Commitment The Authority rents a premise under a long-term operating lease that expires October 2023, with three optional renewal periods. The operating lease payments are as follows: 2021 106,563 2022 108,694 2023 87,406 $302,663 LONG POINT REGION CONSERVATION AUTHORITY Page 14 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2020 7. Investment Income Included in corporate services revenue is interest income on investments of $62,490 (2019 - $79,368). 8. Donation The Authority received a land donation recognized at fair market value on the contribution date of $325,000. 9. Disposition of Lands The Authority disposed of a property in 2019 under a lease to own agreement. An early transfer date of February 2021 was initiated and approved subsequent to year end. As such the proceeds will be received for the property over 3 fiscal periods (2019 – 2021) and the Authority recognized a gain on the sale of $124,398 in 2020. The Authority shall use the proceeds for specific purposes. As at December 31, 2020 the Authority has an externally restricted reserve (Lands disposition reserve) balance of $226,260 for the funds received. 10. Contingent Liabilities From time to time, the Authority is subject to claims and other lawsuits that arise in the course of ordinary business, in which damages have been sought. These matters may give rise to future liabilities for which the Authority maintains insurance coverage to mitigate such risks. The outcome of these actions is not determinable, and accordingly, no provision has been made in these financial statements for any liability that may result. Any losses arising from these actions will be recorded in the year in which the related litigation is settled. 11. Pension Agreements The Authority makes contributions to the Ontario Municipal Employees Retirement System (“OMERS”) plan, which is a multi-employer plan, on behalf of full-time and qualifying part-time employees. The plan is a defined benefit pension plan, which specifies the amount of the retirement benefit to be received by employees based on the length of service, pension formula and employee earnings. Employees and employers contribute equally to the plan. In 2020, the Authority’s contribution to OMERS was $160,161 (2019 – $126,849). The latest available report for the OMERS plan was December 31, 2019. At that time the plan reported a $3.4 billion actuarial deficit (2018 - $4.2 billion deficit), based on actuarial liabilities of $106.4 billion (2018 - $99.1 billion) and actuarial assets of $103.0 billion (2018 - $94.9 billion). Ongoing adequacy of the current contribution rates will need to be monitored and may lead to increased future funding requirements. LONG POINT REGION CONSERVATION AUTHORITY Page 15 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2020 11. Pension Agreements (continued from previous page) As OMERS is a multi-employer pension plan, any pension plan surpluses or deficits are a joint responsibility of all eligible organizations and their employees. As a result, LPRCA does not recognize any share of the OMERS pension actuarial surplus or deficit. 12. Segmented information The Authority provides a range of services. Distinguishable functional segments have been separately disclosed in the segmented information schedule. The nature of those segments and the activities they encompass are as follows: Corporate services Corporate services is comprised of Governance and general administration. These areas include the Board of Directors, Office of the General Manager, Administration, Accounting and Finance, Communications, Information Services and Human Resources. Planning and Watershed Planning and watershed provides services related to property development, technical reviews, operation of flood control structures, flood forecasting and warning, restoration programming, source water protection and water quality monitoring. Forestry services Forestry is comprised of Stewardship services and Forestry. Stewardship provides tree planting, restoration and establishment programs. Forestry sustainably manages the Authority’s forest tracts resources. Backus Heritage conservation area Backus Heritage Conservation Area provides conservation education programing, heritage programming, recreational and camping activities and is home to the Backhouse National Historic Site. Conservation parks Conservation parks provides recreational and camping activities at: Deer Creek Conservation Area, Haldimand Conservation Area, Norfolk Conservation Area and Waterford North Conservation Area. Maintenance operations services Maintenance Operations Services provides property, plant and equipment maintenance services and includes the Lee Brown Marsh. ALUS Elgin Partnership Alternative Land Uses Services (ALUS) Elgin Partnership provides ecosystem services on agricultural lands in Elgin County. LONG POINT REGION CONSERVATION AUTHORITY Page 16 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2020 13. Financial instruments and risks Unless otherwise noted, it is management's opinion that the Authority is not exposed to significant risks. There have been no changes in the Authority's risk exposures from the prior year. Credit risk The Authority is exposed to credit risk through its cash and accounts receivable. The Authority reduces its exposure to credit risk by creating an allowance for bad debts when applicable. The majority of the Authority’s receivables are from government entities. The Authority mitigates its exposure to credit loss by placing its cash with major financial institutions. Liquidity risk Liquidity risk is the risk that the Authority will not be able to meet its obligations as they become due. The Authority manages this risk by establishing budgets and funding plans to fund its expenses. 14. Comparative Figures The financial statements have been reclassified, where applicable, to conform to the presentation used in the current year. The changes do not affect prior year annual surplus. 15. Significant Events The COVID-19 (coronavirus) pandemic has had a significant impact on businesses and organizations through the restrictions put in place by the Canadian, provincial and municipal governments regarding travel, business operations and isolation/quarantine orders. At this time, it is unknown the extent of the impact the COVID-19 outbreak may have on the Authority as this will depend on future developments that are highly uncertain and that cannot be predicted with confidence. These uncertainties arise from the inability to predict the ultimate geographic spread of the disease, and the duration of the outbreak, including the duration of travel restrictions, business closures or disruptions, and quarantine/isolation measures that are currently, or may be put, in place by Canada and other countries to fight the virus. The Authority continues to provide services throughout the watershed and no changes to essential services funding are anticipated for the coming year. In December 2020 the Province of Ontario approved Bill 229, Ontario’s Budget Measures Act, including Schedule 6 amendments will directly impacts Conservation Authorities. The extent of the impact is unknown at this time. The Authority anticipates Bill 229 amendments to impact fiscal 2022 and beyond. LONG POINT REGION CONSERVATION AUTHORITY Page 17 SCHEDULE 1 –SCHEDULE OF DEFERRED REVENUE FOR THE YEAR ENDED DECEMBER 31, 2020 2020 2019 Balance, beginning of year $583,240 $881,114 Externally restricted contributions 534,121 370,535 Interest earned, restricted 90,774 139,325 Contributions used in operations (492,471)(807,734) Balance, end of year $715,664 $583,240 LONG POINT REGION CONSERVATION AUTHORITY Page 18 SCHEDULE 2 –SCHEDULE OF TANGIBLE CAPITAL ASSETS FOR THE YEAR ENDED DECEMBER 31, 2020 For the year ended December 31, 2020 2020 Opening Balance Additions Disposals Balance End of Year Accumulated Amortization Beginning of Year Reversals Amortization Accumulated Amortization End of Year Net Carrying Amount End of Year Land 4,276,193$ 329,089$ 45$ 4,605,237$ -$ -$ -$ -$ 4,605,237$ Land improvements 75,047 1,338 -76,385 4,954 -3,752 8,706 67,679 Buildings 2,182,594 6,951 -2,189,545 1,069,808 -44,066 1,113,873 1,075,672 Machinery and equipment 453,183 13,278 -466,461 197,510 -20,427 217,937 248,524 Furniture and fixtures 7,611 984 -8,595 565 -860 1,424 7,171 Computers 236,048 9,898 -245,946 215,419 -10,525 225,945 20,001 Motor vehicles 507,959 68,830 -576,789 269,721 -47,634 317,355 259,434 Infrastructure 1,706,300 133,568 -1,839,868 553,437 -93,916 647,353 1,192,515 Total 9,444,935$ 563,936$ 45$ 10,008,826$ 2,311,413$ -$ 221,181$ 2,532,594$ 7,476,233$ For the year ended December 31, 2019 2019 Opening Balance Additions Disposals Balance End of Year Accumulated Amortization Beginning of Year Reversals Amortization Accumulated Amortization End of Year Net Carrying Amount End of Year Land 4,281,194$ -$ 5,000$ 4,276,193$ -$ -$ -$ -$ 4,276,193$ Land improvements 19,733 55,314 -75,047 4,094 -859 4,954 70,094 Buildings 2,085,838 96,756 -2,182,594 1,026,090 -43,719 1,069,808 1,112,787 Machinery and equipment 410,992 64,028 21,836 453,183 187,826 10,251 19,935 197,510 255,673 Furniture and fixtures 3,765 3,846 -7,611 188 -377 565 7,047 Computers 227,702 8,347 -236,048 206,291 -9,128 215,419 20,629 Motor vehicles 458,641 70,765 21,447 507,959 245,623 18,908 43,006 269,721 238,238 Infrastructure 1,300,271 406,027 -1,706,300 484,790 -68,648 553,437 1,152,862 Total 8,788,136$ 705,083$ 48,283$ 9,444,935$ 2,154,902$ 29,160$ 185,672$ 2,311,413$ 7,133,523$ Cost Accumulated Amortization Cost Accumulated Amortization LONG POINT REGION CONSERVATION AUTHORITY Page 19 SCHEDULE 3 –SCHEDULE OF INTERNALLY RESTICTED RESERVES FOR THE YEAR ENDED DECEMBER 31, 2020 Balance, beginning of year Transfer from operations Transfer to operations Balance, end of year Education Centre $ 50,880 $ - $ - $ 50,880 OPG Forest Corridor 45,328 - - 45,328 Memorial Woodlot 13,688 1,592 - 15,280 Lee Brown Waterfowl Capital 14,676 2,575 - 17,251 Dam Reserve 50,000 - - 50,000 Administration Office 569,567 - - 569,567 Strategic Investments in operations/capital 255,645 - - 255,645 Capital Levy 361,554 434,450 298,455 497,549 Unrestricted Reserve 2,068,821 328,541 44,255 2,353,107 $ 3,430,159 $ 767,158 $ 342,710 $3,854,607 LONG POINT REGION CONSERVATION AUTHORITY Page 20 SCHEDULE 4 –SCHEDULE OF EXTERNALLY RESTICTED RESERVES FOR THE YEAR ENDED DECEMBER 31, 2020 Balance, beginning of year Excess revenue over expenditures Transfer to internally restricted Balance, end of year Backus Heritage Village $ 69,974 $ 1,500 $ - $ 71,474 Leighton & Betty Brown Scholarship 123,997 300 - 124,297 Backus Woods 4,872,500 -- 4,872,500 Disposition of Lands Reserve 150,000 76,260 - 226,260 $ 5,216,471 $ 78,060 $ - $ 5,294,531 LONG POINT REGION CONSERVATION AUTHORITY Page 21 SCHEDULE 5 –SCHEDULE OF SEGMENTED REPORTING (continued) FOR THE YEAR ENDED DECEMBER 31, 2020 2020 Schedule of Segmented Reporting Corporate services Planning and watershed services Forestry services Backus Heritage conservation area Conservation parks Maintenance operations services ALUS Elgin Partnership 2020 Total Revenue: Levies $711,025 $573,939 -$133,913 -$660,533 - $2,079,410 Grants -35,229 -----35,229 Fees 212,710 468,742 -238,763 588,900 135,799 229,105 1,874,019 Forestry --419,684 ----419,684 Donations 325,000 ------325,000 Gain on disposal of tangible capital assets 131,446 ------131,446 Total revenue 1,380,181 1,077,910 419,684 372,676 588,900 796,332 229,105 4,864,788 Expenditures: Compensation 604,264 587,843 184,205 200,680 326,593 318,166 61,309 2,283,060 Administration 236,407 7,073 770 42,188 67,444 12,012 87,770 453,664 Professional/contracted services 140,204 336,832 57,624 9,411 41,228 13,378 67,149 665,826 Materials and supplies 16,756 16,643 41,290 14,604 35,209 19,848 12,166 156,516 Amortization 8,732 43,192 -38,722 61,220 69,316 -221,182 Repairs and maintenance 118,215 --10,821 22,787 39,864 316 192,003 Motor pool -3,536 - 257 472 42,659 395 47,319 Total expenditures 1,124,578 995,119 283,889 316,683 554,953 515,243 229,105 4,019,570 Surplus $255,603 $82,791 $135,795 $55,993 $33,947 $281,089 -$845,218 LONG POINT REGION CONSERVATION AUTHORITY Page 22 SCHEDULE 5 –SCHEDULE OF SEGMENTED REPORTING FOR THE YEAR ENDED DECEMBER 31, 2020 2019 Schedule of Segmented Reporting Corporate services Planning and watershed services Forestry services Backus Heritage conservation area Conservation parks Maintenance operations services ALUS Elgin Partnership 2019 Total Revenue: Levies $762,090 $683,316 -$152,708 -$445,088 -$2,043,202 Grants -35,229 ---- -35,229 Fees 240,737 768,965 -495,609 935,089 165,498 204,964 2,810,862 Forestry --427,439 --- -427,439 Donations ------ -- Gain on disposal of tangible capital assets 643,574 ----- -643,574 Total revenue 1,646,401 1,487,510 427,439 648,317 935,089 610,586 204,964 5,960,306 Expenditures: Compensation 619,286 637,266 172,428 457,498 439,226 341,976 73,289 2,740,969 Administration 235,484 6,444 801 56,414 63,127 13,175 82,816 458,261 Professional/ contracted services 182,288 503,201 132,430 19,953 105,716 7,487 28,776 979,851 Materials and Supplies 20,078 11,872 89,846 23,945 41,309 26,504 17,776 231,330 Amortization 6,852 30,117 -36,850 49,643 62,209 -185,671 Repairs and _maintenance 109,616 6,583 84 11,225 27,815 32,770 449 188,542 Motor pool ---428 1,242 60,358 1,858 63,886 Total expenditures 1,173,604 1,195,483 395,589 606,313 728,078 544,479 204,964 4,848,510 Surplus $472,797 $292,027 $31,850 $42,004 $207,011 $66,107 -$1,111,796 The Corporation of the Town of Aylmer 46 Talbot Street West, Aylmer, Ontario N5H 1J7 Office: 519-773-3164 Fax: 519-765-1446 www.aylmer.ca March 24, 2021 Municipality of Bayham 56169 Heritage Line, Straffordville, ON N0J 1Y0 Attention: Thomas Thayer, Chief Administrative Officer/ Clerk Via email: tthayer@bayham.on.ca Notice of Resolution No. 85-21 – Elgin Area Water Supply System Alternate Appointment At their Regular Meeting on March 15, 2021 the Council of the Town of Aylmer passed the below resolution: Resolution No. 85-21 Moved by Councillor Barbour and seconded by Deputy Mayor Andrews: That the correspondence from Andrew Henry, Director Regional Water on behalf of the Elgin Area Water Supply System be received for information; and, That Council direct staff to send correspondence to the Municipality of Bayham and the Township of Malahide regarding the prospect of the Township of Malahide of appointing an additional alternate to the Board as permitted by recent revisions to the Elgin Area Primary Water Supply System Board Appointment By-Law. The motion is Carried. As outlined in the above resolution, the Town of Aylmer received correspondence from the Elgin Area Water Supply System Board of Management on March 5, 2021 relating to a recent amendment to By-Law No. 1.3 (Appointment of Members to the Board of Management). As indicated in the attached correspondence, the amended By-Law now allows the Municipality of Bayham, Township of Malahide and the Town of Aylmer, acting jointly, the ability to appoint one (1) Member and two (2) Alternate Members to the Board of Management. With the Town of Aylmer having appointed the current Member (Pete Barbour) and the Municipality of Bayham the current Alternate Member (Rainey Weisler), the Council of the Town of Aylmer is supportive of the Township of Malahide appointing the additional Alternate Member as permitted by the aforementioned amendment to By- Law No. 1.3. Sincerely, Josh Brick Director of Legislative Services/ Clerk jbrick@town.aylmer.on.ca CC: Township of Malahide Andrew Henry, Director (Regional Water) – Elgin Area Water Supply System Encl. From: Andrew Henry <ahenry@huronelginwater.ca> Sent: March 5, 2021 9:38 AM To: Andy Grozelle <agrozelle@town.aylmer.on.ca>; Paul Shipway (Bayham) <pshipway@bayham.on.ca>; Michelle Casavecchia-Somers <MCasavecchia@malahide.ca> Cc: jbunn@london.ca; Scherr, Kelly <kscherr@london.ca> Subject: Elgin Area Water System - Bylaw 1.3 Member Appointments Good morning, At the March 4, 2021 meeting of the Board of Management for the Elgin Area Water Supply System, the Board considered and approved an amendment to By-Law No. 1.3 related to the Appointment of Members to the Board of Management. The amended By-law now allows the municipalities of Malahide, Bayham and the Town of Aylmer, acting jointly, the ability to appoint one (1) Member and two (2) Alternate Members to the Board of Management. As per our records, it is my understanding that Malahide, Bayham and Aylmer previously had jointly appointed the following persons to the Board of Management: • Pete Barbour (Member) • Rainey Weisler (Alternate Member) Under the amended By-law Malahide, Bayham and Aylmer may now jointly appoint a second Alternate Member to the Board. At your earliest convenience, please let me know if you intend to appoint a second Alternate Member to the Board and if so, who that person will be. Please feel free to contact me should you have any questions about the By-law amendment and/or appointment process. Andrew J. Henry, P.Eng. (he/him) Director, Regional Water Lake Huron & Elgin Area Water Supply Systems 235 North Centre Road, Suite 200 London, Ontario N5X 4E7 T: 519-930-3505 ext.1355 https://huronelginwater.ca/ www.facebook.com/RegionalWaterSupply/ THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2021-019 BEING A BY-LAW TO FURTHER AMEND BY-LAW NO. 2019-017 A BY-LAW TO APPOINT BOARD AND COMMITTEE MEMBERS WHEREAS the Council of the Municipality of Bayham on the 7th day of March, 2019 enacted By-Law No. 2019-017, being a by-law to appoint Board and Committee Members; AND WHEREAS the Council of the Municipality of Bayham did by By-Law No. 2019-027, By-Law No. 2019-040 and By-Law No. 2020-006 amend By-Law No. 2019-017; AND WHEREAS the Council of the Municipality of Bayham deems it necessary to further amend By- law 2019-017; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: THAT Schedule “A” to By-law 2019-017 to appoint Board and Committee Members for the Municipality of Bayham be amended as follows: THAT the following names be added to Section 10-c Calton Cemetery Board Committee: Robin James THAT in all other respects, By-law 2019-017 is hereby confirmed and remains unchanged; AND THAT this by-law shall come into force and take effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1st DAY OF APRIL 2021. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2021-023 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND PK PROPERTY MAINTENANCE FOR PROVISION OF WASHROOM MAINTENANCE SERVICES WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for the provision of Washroom Maintenance at the following Municipal owned locations in the Municipality of Bayham; o Port Burwell East Beach, 1 Robinson Street, Port Burwell, ON; and o Port Burwell Community Park, 55461 Nova Scotia Line, Port Burwell, ON. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule “A” and forming part of this by-law between the Municipality of Bayham and PK Property Maintenance for the provision of washroom maintenance services; 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1st DAY OF APRIL 2021. ___________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2021-0241 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD APRIL 1, 2021 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held April 1, 2021 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 1st day of April, 2021. ____________________________ _____________________________ MAYOR CLERK