HomeMy WebLinkAboutMarch 18, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON
Council Chambers Thursday March 18, 2021 7:00 p.m. The March 18, 2021 Council Meeting will be held virtually via Zoom and livestreamed on YouTube. The Public may watch the Council meeting utilizing the Municipality of Bayham YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held March 4, 2021 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
A. Ontario Fire Marshall re Fire Safety Grant Announcement
9.2 Reports to Council A. Report PS-03/21 by Ed Roloson, Manager of Capital Projects|Water/Wastewater and Steve Adams, Manager of Public Works re RFT Light Line Bridge and Godby Road Bridge
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10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Minor Variance - S. & M. Nezezon, 56346 Tunnel Line
B. Notice of Public Meeting re Proposed Zoning By-law Amendment – Dorothy Emerson, 55233 Light Line C. Notice of Public Meeting re Proposed Zoning By-law Amendment – Mark and Rosmarie McCord, 56813 Light Line D. Notice of Passing of Zoning By-law Z723-2021 – A. VanLeeuwen and Best Line Farms Ltd., 54728 Best Line
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-12/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Site Plan Agreement By-law No. 2021-013 Tillsonburg Ready-Mix Inc.
B. Report DS-13/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Site Plan Agreement By-law 2021-015 Port Burwell Periscope Playhouse Inc.
C. Report DS-14/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Site Plan Agreement By-law 2021-016 9707808 Canada Inc. (Meditative Greens)
D. Report DS-15/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Partial Services in Urban Areas – Development Plan of Subdivision Review
E. Report DS-16/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Port Burwell Periscope Playhouse Inc. Outdoor Venue Liquor Licence 11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Municipality of West Grey re Municipal Insurance Rates
B. Norfolk County re Carbon Pricing Policies
C. Howick Township re Agricultural Tile Drainage Act
D. Township of Adjala-Tosorontio re Tile Drainage Act
E. Township of Brock re Cannabis Licencing and Enforcement
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F. Long Point Region Conservation Authority minutes of Board of Directors Virtual Meeting held February 3, 2021
G. Elgin County re Official Plan Review Ad 11.1.2 Requiring Action
A. Elgin County re Request to place a cycling-themed mural on the north wall of the Fred Bodsworth Public Library in 2021 B. Calton Cemetery Advisory Board and Committee Resolution re Appointment of New Member
11.2 Reports to Council
A. Report CAO-05/21 by Thomas Thayer, CAO|Clerk re 2021 Municipal Assistance - EarlyON
12. BY-LAWS A. By-law No. 2021-013 Being a by-law to authorize the execution of a Site Plan Agreement
between Tillsonburg Ready-Mix Inc. and The Corporation of the Municipality of Bayham
(This by-law follows the recommendation made in Report DS-12/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of March 18, 2021)
B. By-law No. 2021-014 Being a by-law to authorize the execution of a Development Agreement between Steven and Michelle Nezezon and The Corporation of the Municipality
of Bayham (This by-law follows the recommendation made in Report DS-11/21 by Margaret
Underhill, Secretary/Treasurer Committee of Adjustment during the Committee of Adjustment meeting of March 18, 2021) C. By-law No. 2021-015 Being a by-law to authorize the execution of a Site Plan Agreement between Port Burwell Periscope Playhouse Inc. and The Corporation of the Municipality of Bayham (This by-law follows the recommendation made in Report DS-13/21 by Margaret
Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of March 18, 2021)
D. By-law No. 2021-016 Being a by-law to authorize the execution of a Site Plan Agreement between 9707808 Canada Inc. and The Corporation of the Municipality of Bayham (This
by-law follows the recommendation made in Report DS-14/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of March 18, 2021)
13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera 14.2 Out of Camera
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15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-017 Being a by-law to confirm all actions of Council
16. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 4, 2021 7:00 p.m. PRESENT: MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE
SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK THOMAS THAYER DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL TREASURER LORNE JAMES MANAGER OF PUBLIC WORKS STEVE ADAMS MANAGER OF CAPITAL PROJECTS WATER|WASTEWATER ED ROLOSON 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. PROCEDURAL MOTION Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By- law be suspended for the duration of the March 4, 2021 Meeting of Council due to the functional abilities of the electronic meeting platform.
A recorded vote was held on the Procedural Motion:
Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
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4. ANNOUNCEMENTS Mayor Ketchabaw reiterated his comments from the last Council meeting regarding the strong performance of the Acting Clerk and senior staff during the CAO|Clerk absence making special mention to the Treasurer for his contribution. 5. DELEGATIONS
A. Nancy Pasato, Elgin County Manager of Planning re Elgin County Official Plan Review Nancy Pasato provided background information and overview of the process and impacts on the Communities regarding the Elgin County Official Plan Review. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held February 18, 2021
B. Statutory Planning Meeting held February 18, 2021 re Zoning Amendment A. VanLeeuwen and Best Line Farms
Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the minutes of the Council Meeting held February 18, 2021 and Statutory Planning Meeting re Zoning Amendment A. VanLeeuwen and Best Line Farms held February 18, 2021 be adopted. CARRIED
7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
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10.1.1 Receive for Information
A. Notice of Passing of Zoning By-law No. Z721-2021 re Gregory Underhill Farms Ltd.
B. Notice of Public Meeting re proposed Zoning By-law Amendment – Mark and Rosmarie McCord, 56813 Light Line
C. Notice of Public Meeting re proposed Zoning By-law Amendment – Dorothy Emerson, 55233 Light Line
Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT correspondence item 10.1.1-A - 10.1.1-C be received for information.
CARRIED 10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-10/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning Application – VanLeeuwen & Best Line Farms Zoning By-law No. Z723-2021 Moved by: Councillor Donnell Seconded by: Councillor Chilcott
THAT Report DS-10/21 regarding the Antonia VanLeeuwen and Best Line Farms Ltd. rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 18, 2021 associated with this application, there were no written submissions and no oral presentations regarding this matter and that all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing
the zoning on the lands owned by A. VanLeeuwen and Best Line Farms Ltd. identified as 54728 Best Line being Concession 10 Part Lot 9 from Special Agriculture (A2) Zone to Rural Residential (RR) Zone to satisfy condition of Consent E01-21 permitting a surplus
farm dwelling; AND THAT Zoning By-law Z723-2021 be presented to Council for enactment.
CARRIED 11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Ministry of Agriculture, Food and Rural Affairs re Home Based Food Businesses
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B. Township of Emo re Support for Reopening Small Businesses C. Elgin County re Elgin County 2021 Budget D. City of Port Colborne re Ontario Fire College Closure
E. Township of South Glengarry re Automatic Speed Enforcement (photo radar)
F. Township of South Glengarry re Municipal Freedom of Information and Protection of Privacy Act
G. Municipality of St. Charles re Cannabis Production, the Cannabis Act and Health Canada Guidelines
Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence item 11.1.1-A – 11.1.1-G be received for information. CARRIED 11.1.2 Requiring Action
11.2 Reports to Council A. Report CAO-04/21 by Thomas Thayer, CAO|Clerk re Canada Healthy Communities Initiative Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott
THAT Report CAO-04/21 regarding Canada Healthy Communities Initiative be received for information;
AND THAT Council supports the Vienna Community Park Improvements application under the Canada Healthy Communities Initiative.
CARRIED 12. BY-LAWS A. By-Law No. Z723-2021 Being a by-law to further amend By-law No. Z456-2003 A. Van Leeuwen and Best Line Farms Ltd. (This by-law follows the recommendation in Report
DS-10/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of March 4, 2021) Moved by: Councillor Chilcott
Seconded by: Councillor Donnell THAT By-law No. Z723-2021 be read a first, second and third time and finally passed.
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CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera
Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the Council do now rise to enter into an “In Camera” Session at 7:55 p.m. to discuss:
• litigation or proposed litigation, including maters before administrative tribunals, affecting the municipality or local board;
• labour relations or employee negotiations CARRIED
A. Confidential Item regarding litigation or proposed litigation, including matters before administrative tribunals, affecting the municipality or local board (Clearbeach) B. Confidential Item regarding labour relations or employee negotiations (Staff Compensation) 14.2 Out of Camera
Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the Council do now rise from the “In Camera” session at 8:28 p.m. with nothing to report. CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-012 Being a by-law to confirm all actions of Council Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Confirming By-Law No. 2021-012 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Councillor Donnell
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THAT the Council meeting be adjourned at 8:30 p.m. CARRIED
MAYOR CLERK
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Ministry of the Solicitor General
Office of the Fire Marshal and
Emergency Management
25 Morton Shulman Avenue
Toronto ON M3M 0B1
Tel: 647-329-1100
Fax: 647-329-1143
Ministère du Solliciteur général
Bureau du commissaire des incendies et
de la gestion des situations d'urgence
25, avenue Morton Shulman
Toronto ON M3M 0B1
Tél. : 647-329-1100
Téléc. : 647-329-1143
MEMORANDUM TO: Mayor Ed Ketchabaw
CAO/Clerk Thomas Thayer
Fire Chief Harry Baranik
FROM: Jon Pegg
Ontario Fire Marshal
DATE: March 11th, 2021
SUBJECT: Fire Safety Grant Announcement
Earlier today, the Government of Ontario announced a one time $5M grant to municipal
fire services to assist in addressing challenges associated with training and virtual
inspections due to the COVID-19 pandemic.
Since the start of the pandemic, Ontario’s fire services have faced unprecedented
challenges and have voiced those concerns to me as Fire Marshal. The ability to train
fire service members in a COVID environment brought with it new restrictions and
despite opportunities to train online and through other modes, I know that not all training
priorities may have been met over the last year. In addition, my office has heard
concerns from fire departments about fire code enforcement and the ability to enter
premises to conduct inspections and promote fire safety. It is hoped that this grant will
work to support fire services through this period of uncertainty and ongoing challenges.
I am pleased to advise that the Municipality of Bayham is eligible to receive up to
$6,400.00 as part of this grant program.
The grant is intended to provide fire departments with the flexibility to support two
priority areas. First, this grant may be put towards ongoing training needs including
registration, administrative programming, technology upgrades and associated costs for
attending as well for providing services. In addition, if code compliance and inspections
continue to be challenging, addressing opportunities for an inspection program may
include technology, capital costs and training to ensure that fire services are able to
meet the demand of this need at the local level.
In order to receive funds, the Office of the Fire Marshal (OFM) requires that the attached
application be submitted by a representative of the municipality. As decisions regarding
the grant may not have time to proceed to municipal council for approval within the
2
timeframes identified below, my office would be comfortable with the fire chief accepting
the grant in principle on behalf of the municipality, pending formal approval from the
council. To help facilitate this process, once the grant applications are approved, I will
send the respective fire chief a letter of intent that will be contingent upon council’s
deliberations. In order to allocate funds before March 31, 2021, all applications must be
received by my office no later than March 19, 2021. In addition, as a condition of the
grant, these funds must be spent by August 1, 2021, and a report back to the Fire
Marshal will be required by September 1, 2021, to outline how the grant was utilized at
the department level.
Completed agreements should be sent by email to the Office of the Fire Marshal at
ofm@ontario.ca. If you have any questions about this grant, do not hesitate to reach
out to your Fire Protection Adviser.
Yours truly,
Jon Pegg
Ontario Fire Marshal
A-03/21
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
MINOR VARIANCE
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: S. & M. NEZEZON, 56346 TUNNEL LINE
TAKE NOTICE that the Municipality of Bayham has received a completed application for a
proposed Minor Variance (A-03/21).
TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of
Bayham will hold an electronic virtual public meeting on Thursday, March 18th, 2021 at 6:45 pm.
to consider a proposed Minor Variance to Zoning By-law No. Z456-2003 under Section 45 of the
PLANNING ACT.
THE PURPOSE of the variance is to permit the placement of a portable structure on the subject
lands for the purpose of accommodating a supplementary farm dwelling, located at 56346 Tunnel
Line, north side, east of Toll Gate Road.
THE EFFECT of this variance will be to allow the permitted use of a supplementary farm dwelling
on the subject lands.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed minor variance.
*** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings
remain open to public comment.
Please be advised that equal consideration is given to all written and oral presentations provided
to the municipality at a public meeting in regards to land use planning applications. When
possible please consider utilizing written correspondence.
IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a
written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by
contacting the Municipal Office.
DATED at the Municipality of Bayham this 5th day of March 2021.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line,
P.O. Box 160
Straffordville, ON, N0J 1Y0
Tel: 519-866-5521 Ext 222
Fax: 519-866-3884
E-mail: munderhill@bayham.on.ca
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: DOROTHY EMERSON, 55233 LIGHT LINE
TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning
By-law Amendment.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold
an electronic virtual public meeting on Thursday, March 18, 2021 at 7:30 p.m. in the Municipal
Council Chambers in Straffordville to consider a proposed Zoning By-law amendment under
Section 34 of the PLANNING ACT. If you wish to participate in the virtual public meeting, you
must register with the Planning Coordinator a minimum 48 hours prior to the meeting.
THE PURPOSE of this By-law is to rezone 1.9 ha (4.7 ac) portion of the subject lands from Holding
Village Residential (R1(h2)) to Holding Village Residential (R1(h2/h3)), adding holding “h3”
provision for Environmental Impact Study (EIS) prior to development of the lands for residential
purposes, in Zoning By-law Z456-2003. The lands are located west of 55233 Light Line, south
side, west of Bogus Road described as Part Lot 13 Concession 3.
THE EFFECT of this By-law will be to fulfill conditions of Consent E61/19 to rezone the lands to
require the submission of an Environmental Impact Study (EIS) to ensure the mitigation of impacts
to natural heritage features and their ecological function for future residential development.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed amendment.
*** Given the current COVID-19 legislative restrictions and limitations, land use planning
meetings remain open to public comment. Please be advised that equal consideration is given
to all written and oral presentations provided to the municipality prior to or at a public meeting in
regards to land use planning applications. When possible please consider utilizing written
correspondence.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body is not entitled to appeal the decision of the Council of the Corporation of the
Municipality of Bayham to the Local Planning Appeal Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body may not be added as a party to the hearing of an appeal before the Local Planning
Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written
request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the
Municipal Office.
Dated at the Municipality of Bayham this 26th day of February 2021.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: MARK AND ROSMARIE MCCORD,
56813 LIGHT LINE
TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning
By-law Amendment.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold
an electronic virtual public meeting on Thursday, March 18, 2021 at 7:30 p.m. to consider a
proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. If you wish to
participate in the virtual public meeting, you must register with the Planning Coordinator a
minimum 48 hours prior to the meeting.
THE PURPOSE of this By-law is to rezone 20.0 ha (49 ac) of lands from Agriculture (A1) to
Special Agriculture (A2) to prohibit new dwellings; and to rezone 0.4 ha (1.1 ac) of lands from
Agriculture (A1) to Rural Residential (RR) to recognize the change in land use from agricultural in
nature to residential in nature, in Zoning By-law Z456-2003. The lands are located at 56813 Light
Line, south side, east of Toll Gate Road.
THE EFFECT of this By-law will be to fulfill conditions of Consent E06/21 to rezone the retained
agricultural lands to prohibit new dwellings and the severed lands from an agricultural zone to a
residential zone as a result of a surplus farm dwelling severance.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed amendment.
*** Given the current COVID-19 legislative restrictions and limitations, land use planning
meetings remain open to public comment. Please be advised that equal consideration is given
to all written and oral presentations provided to the municipality prior to or at a public meeting in
regards to land use planning applications. When possible please consider utilizing written
correspondence.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body is not entitled to appeal the decision of the Council of the Corporation of the
Municipality of Bayham to the Local Planning Appeal Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body may not be added as a party to the hearing of an appeal before the Local Planning
Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written
request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the
Municipal Office.
Dated at the Municipality of Bayham this 26th day of February 2021.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
PLANNING ACT
NOTICE OF THE PASSING OF
ZONING BY-LAW Z723-2021 BY
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
APPLICANT: A. VAN LEEUWEN AND BEST LINE FARMS LTD., 54728 BEST LINE
TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-
Law No. Z723-2021 on the 4th day of March 2021 under Section 34 of THE PLANNING ACT.
AND TAKE NOTICE that any person or agency may appeal to the Local Planning Appeals
Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later
than the 25th day of March 2021 a notice of appeal setting out the objection to the By-law and
the reasons in support of the objection.
THE PURPOSE of this By-law is to rezone the lands from Special Agriculture (A2) to Rural
Residential (RR) to recognize the change in land use from agricultural in nature to residential in
nature, in Zoning By-law Z456-2003. The lands are located at 54728 Best Line, north side of Best
Line, west of Somers Road.
THE EFFECT of this By-law will be to fulfill conditions of Consent E01/21 to rezone the severed
lands from an agricultural zone to a residential zone, as a result of a surplus farm dwelling
severance.
ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the
Local Planning Appeal Tribunal. A notice of appeal may not be filed by an unincorporated
association or group. However, a notice of appeal may be filed in the name of an individual who
is a member of the association or the group on its behalf.
NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal
unless, before the by-law was passed, the person or public body made oral submissions at a
public meeting or written submissions to the council or, in the opinion of the Local Planning
Appeal Tribunal, there are reasonable grounds to add the person or public body as a party.
The complete By-law is available for inspection by contacting the municipal office.
DATED AT THE MUNICIPALITY OF
BAYHAM THIS 5th day of March
2021.
NOTE: For information regarding the fees associated with an appeal to the Local Planning Appeal Tribunal,
please see the following link: https://olt.gov.on.ca/tribunals/lpat/lpat-process/fee-chart/ or contact the
Municipality.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
Corporation of the
Municipality of West Grey
402813 Grey Road 4 RR 2
Durham, ON N0G 1R0
519-369-2200
February 24, 2021
Re: Municipal Insurance Rates
West Grey Council passed the following resolution at the February 16, 2021 council
meeting:
The Council of the Corporation of the Municipality of West Grey hereby
supports the resolution of The Municipality of Grey Highlands dated January
22, 2021 wherein they call on the Province of Ontario to review the seven
recommendations of AMO to investigate the following municipal insurance
issues, as insurance premiums will soon be out of reach for many
communities:
1. The provincial government adopt a model of full proportionate liability
to replace joint and several liability.
2. Implement enhancements to the existing limitations period including
the continued applicability of the existing 10-day rule on slip and fall
cases given recent judicial interpretations and whether a one-year
limitation period may be beneficial.
3. Implement a cap for economic loss awards.
4. Increase the catastrophic impairment default benefit limit to $2
million and increase the third-party liability coverage to $2 million in
government regulated automobile insurance plans.
5. Assess and implement additional measures which would support
lower premiums or alternatives to the provision of insurance services
by other entities such as non-profit insurance reciprocals.
6. Compel the insurance industry to supply all necessary financial
evidence, including but not limited to, premiums, claims and
deductible limit changes which support its own and municipal
arguments as to the fiscal impact of joint and several liability.
7. Establish a provincial and municipal working group to consider the
above and put forward recommendations to the Attorney General; and
That this motion be provided to the Premier of Ontario, Minister of Finance,
Attorney General of Ontario, MPP for Bruce-Grey-Owen Sound and all
municipalities in Ontario.
Sincerely,
Genevieve Scharback,
Director of Administration / Clerk
Municipality of West Grey
www.westgrey.com
Norfolk County
Officer of the Mayor
Governor Simcoe Square
50 Colborne St., S.
Simcoe, Ontario N3Y 4H3
519-426-5870
Fax:519-426-7633
norfolkcounty.ca
February 23, 2021
The Honourable Jonathan Wilkinson
Minister of Environment and Climate Change
House of Commons
Ottawa, ON K1A 0A6
The Honourable Marie-Claude Bibeau
Minister of Agriculture and Agri-Food
House of Commons
Ottawa, ON K1A 0A6
Dear Ministers,
I am writing to advise that Norfolk County Council supports the attached
Norfolk County Agricultural Advisory Board’s letter regarding the application
of the carbon tax on primary agriculture producers. It is the recommendation
of Norfolk County Council that the Federal Government consider the
concerns of the agricultural community and move to exempt all primary
agriculture producers from current and future carbon taxes. Please find
attached the full recommendation.
Thank you for your attention,
Yours truly,
Kristal Chopp
Mayor, Norfolk County
P.c. Norfolk County Council
Association of Municipalities of Ontario
Federation of Canadian Municipalities
Ontario Municipalities
Dec 7, 2020
The Honourable Marie-Claude Bibeau, MP
Minister of Agriculture and Agri-Food House of Commons
Ottawa, Ontario
K1A 0A6
Dear Minister Bibeau
Our agricultural advisory board (AAB) who represents the agricultural sector in Norfolk
County, Ontario is very concerned about the federal government’s current carbon
pricing policies. It is our hope that you consider our concerns and move to exempt all
primary agriculture producers from current and future carbon taxes.
Carbon tax remains as a major cost of production for producers in Norfolk County.
Although some farm fuel purchases are exempt, it is selective and does not meet the
needs of the entire agriculture industry. Currently crop drying, heating/cooling of
livestock barns and cooling of perishable commodities are still subject to full carbon
taxes.
Currently there are no replacements for fossil fuels in agricultural production. As a
result, carbon tax policies are not appropriate for the agricultural sector and only
decrease farm margins.
Norfolk County which is known as Ontario’s garden is home to one of the country’s
largest diversity of crop production. In addition to the extensive vegetable, fruit and grain
production it boasts some of the highest ecological diverse natural habitats, plants and
animals in Canada. There is approximately 25% tree cover in the county which is the
highest percentage of forested land in Southwestern Ontario. Norfolk County It is also
home to over 10,000 acres of woodlots and wetlands protected under Long Point
Conservation Authority. In addition to the natural woodlots and wetlands there is also
extensive fruit production with 2000 acres of apples and 1000 acres of sour cherries. A
mature orchard can fix upwards of 18 mt of C02 annually.
The adoption of production practices to protect the soil and environment are advanced
in Norfolk County. There has been a wide implementation of cover cropping, planting
green and reduced tillage practices all of which sequester carbon. Additional farming
practices of 4R nutrient management coupled with precision technology ensure that
appropriate nutrients are applied at the right time, place and rate. In many cases
sensitive water sources around ponds and wetlands are planted with buffer strips and
soil erosion control measures of grassed waterways and windbreaks are also common
practices. ALUS (alternative land use) programs have been embraced across the
county, taking unproductive land out of production, and returning it to natural native
grass plantings, trees and constructed wetlands. Currently there are 1148 active
projects with 189 producers covering 1573 acres in Norfolk County managed under the
ALUS program.
The agriculture industry has made great strides to protect the environment and will
continue to improve production practices that reduces the carbon footprint in food
production.
The AAB board believes that all on farm fuels used in agricultural production should be
exempt from carbon tax. This should include natural gas, propane, gas, and diesel. We
strongly urge the government to be consistent with a sector wide exemption to current
carbon tax policies.
Sincerely,
Dustin Zamecnik
Chair of Norfolk County Agriculture Advisory Board
44816 Harriston Road, RR 1, Gorrie On N0G 1X0
Tel: 519-335-3208 Fax: 519-335-6208
www.howick.ca
Howick: a strong, independent, healthy, rural community. Proud to be different
Background Information to the Township of Howick
Resolution No. 288-20 Requesting Amendments to the
Agricultural Tile Drainage Installation Act
Rational for Proposed Amendments
Over the years, Howick Township staff have received many requests for tile drainage
information on farmland. Usually these requests come after a change in ownership of
the farm. Some of these drainage systems were installed recently but many are 30 to 40
or more years old. Many were installed by contractors who are no longer in business or
who have sold the business and records are not available.
Information is generally available if the tile was installed under the Tile Drain Loan
Program because a drainage plan is required to be filed with the municipality. If the tile
system was installed on a farm without using the Tile Drain Loan Program, there likely
are no records on file at the municipal office.
The other benefits to filing tile drainage plans with the municipality are identified in
Section 65 of the Drainage Act.
•65(1) – Subsequent subdivision of land (severance or subdivision)
•65(3) – Drainage connection into a drain from lands not assessed to the
drain
•65(4) – Drainage disconnection of assessed lands from a drain
•65(5) – Connecting to a municipal drain without approval from council
Section 14 of the Act states:
(1)“The Lieutenant Governor in Council may make regulations,
(a) providing for the manner of issuing licences and prescribing their duration, the
fees payable therefor and the terms and conditions on which they are issued;
(a.1) exempting classes of persons from the requirement under section 2 to hold
a licence, in such circumstances as may be prescribed and subject to such
restrictions as may be prescribed;
(b)Repealed: 1994, c. 27, s. 8 (5).
(c) establishing classes of machine operators and prescribing the qualifications
for each class and the duties that may be performed by each class;
44816 Harriston Road, RR 1, Gorrie On N0G 1X0
Tel: 519-335-3208 Fax: 519-335-6208
www.howick.ca
Howick: a strong, independent, healthy, rural community. Proud to be different
(d) providing for courses of instruction and examinations and requiring licence
holders or applicants for a licence under this Act to attend such courses and pass
such examinations;
(e) prescribing the facilities and equipment to be provided by persons engaged in
the business of installing drainage works;
(f) prescribing standards and procedures for the installation of drainage works;
(g) prescribing performance standards for machines used in installing drainage
works;
(h) prescribing forms and providing for their use;
(i) respecting any matter necessary or advisable to carry out effectively the intent
and purpose of this Act. R.S.O. 1990, c. A.14, s. 14; 1994, c. 27, s. 8 (4, 5).”
I believe it would be beneficial if a regulation required the installer, of agricultural
drainage, to file a plan of the drainage system with the municipality following completion
of the work.
While most of Section 14 deals with contractor, machine and installer licences, I think
that Section 14(f) or 14(i) may allow a regulation change. This would be a better solution
than an amendment to the Act.
Recommendations:
• Request by municipal resolution that the Ministry of Agriculture, Food and Rural
Affairs amend the Tile Drainage Installation Act and/or the regulations, under the
Act, that would require tile drainage contractors file all farm tile drainage
installation plans in the Municipality where the installation took place
• Send the municipal resolution to:
o Minister of Agriculture, Food and Rural Affairs
o Lisa Thompson, MPP Huron Bruce
o Randy Pettapiece, MPP Perth Wellington
o Rural Ontario Municipal Association roma@roma.on.ca
o OFA
o CFFO
o All Ontario municipalities
o the Land Improvement Contractors of Ontario (LICO), and
o the Drainage Superintendents Association of Ontario (DSAO)
Wray Wilson, Drainage Superintendent
Township of Howick
drainage@howick.ca
44816 Harriston Road, RR 1, Gorrie On N0G 1X0
Tel: 519-335-3208 ext 2 Fax: 519-335-6208
www.howick.ca
December 3, 2020
The Honourable Ernie Hardeman
Minister of Agriculture, Food and Rural Affairs
By email only minister.omafra@ontario.ca
Dear Mr. Hardeman:
Please be advised that the following resolution was passed at the December 1, 2020
Howick Council meeting:
Moved by Councillor Hargrave; Seconded by Councillor Illman:
Be it resolved that Council request the Ministry of Agriculture, Food and Rural
Affairs amend the Tile Drainage Installation Act and/or the regulations under the
Act that would require tile drainage contractors file farm tile drainage installation
plans with the local municipality; and further, this resolution be forwarded to
Minister of Agriculture, Food and Rural Affairs, Huron-Bruce MPP Lisa
Thompson, Perth-Wellington MPP Randy Pettapiece, Rural Ontario Municipal
Association, Ontario Federation of Agriculture, Christian Farmers Federation Of
Ontario, Land Improvement Contractors of Ontario, Drainage Superintendents of
Ontario and all Ontario municipalities. Carried. Resolution No. 288/20
If you require any further information, please contact this office, thank you.
Yours truly,
Carol Watson
Carol Watson, Clerk
Township of Howick
7855 Sideroad 30
Alliston, ON L9R 1V1
P.: 705-434-5055
F.: 705-434-5051
www.adjtos.ca
February 26, 2021
The Honourable Ernie Hardeman
Minister of Agriculture, Food and Rural Affairs
By email only: ernie.hardeman@pc.ola.org
Dear Mr. Hardeman,
Please be advised that the following resolution was passed at the February 10, 2021
Township of Adjala-Tosorontio Council meeting.
Moved by: Deputy Mayor Meadows
Seconded by: Councilor Hall-Chancey
Resolved, THAT the Council of the Township of Adjala-Tosorontio request the Ministry
of Agriculture, Food and Rural Affairs amend the Tile Drainage Installation Act and/or
the regulations under the Act that would require tile drainage contractors file farm tile
drainage installation plans with the local municipality; and further,
THAT this resolution be forwarded to Minister of Agriculture, Food and Rural Affairs
(Minister Ernie Hardeman), Jim Wilson, MPP Simcoe-Grey, Lisa Thompson, MPP
Huron Bruce, Randy Pettapiece, MPP Perth Wellington, Rural Ontario Municipal
Association, Ontario Federation of Agriculture, Christian Farmers Federation Of Ontario,
Land Improvement Contractors of Ontario, Drainage Superintendents of Ontario and all
Ontario municipalities.
If you require further information, please do not hesitate to contact our office.
Sincerely,
Alice Byl
Alice Byl
Deputy Clerk
Township of Adjala-Tosorontio
The Corporation of The Township of Brock 1 Cameron St. E., P.O. Box 10 Cannington, ON L0E 1E0 705-432-2355
March 2, 2021
The Honourable Patty Hajdu Health Canada Minister of Health Canada Ottawa, Ontario
Via email: Patty.Hajdu@parl.gc.ca via email: hcinfo.infosc@canada.ca
Dear Honourable Madam:
Re: Cannabis Licencing and Enforcement
Please be advised that the Council of the Township of Brock, at their meeting held on February 22, 2021 adopted the following resolution:
Resolution Number 22-2
MOVED by Michael Jubb and SECONDED by Cria Pettingill
WHEREAS the Government of Canada introduced Bill C-45 (the Cannabis Act) to create the foundation for a comprehensive national framework to provide restricted access to regulated cannabis, and to control its production, distribution, sale, importation, exportation, and possession;
WHEREAS the police have not been given lawful authority to lay charges under the Cannabis Act to appropriately respond to violations of Health Canada Registrations and Licenses;
WHEREAS there is no direct communication or dedicated effort to provide a communication channel between Municipal government staff or Police Agencies for dealing with Health Canada Registrations and Licenses;
WHEREAS the Township of Brock has not been consulted by Health Canada prior to the issuance of licenses for properties not in compliance with municipal zoning by-laws;the future;
BE IT RESOLVED THAT the Township of Brock requests that Health Canada:
1. Require Federal Licenses and Registrations for Designated Growers to conform with local zoning and control by-laws;
2. Ensure local authorities are provided with notification of any licence issuance, amendment, suspension, reinstatement or revocation within their region;
If this information is required in an accessible format,
please contact the Township at 705-432-2355.
Page 2 of 2
3. Provide dedicated communication with local governments and Police services;
4. Provide lawful authority to Police agencies to lay charges when registered or licences operations grow in excess of their registration or licence through Health Canada; and,
5. Provide enforcement support and guidance to local municipalities for dealing with land use complaints relating to Cannabis.
AND FURTHER BE IT RESOLVED THAT the Township of Brock will forward this motion by email to the following partners: All municipalities in Ontario; the MP and MPP of Haliburton–Kawartha Lakes–Brock; the Minister of Agriculture, Food and Rural Affairs; the Minister of Agriculture and Agri-Food; and the Durham Region Police Services with the request that the Federal government enact legislation to better support local governments with land use management and enforcement issues as they relate to Cannabis Production and Processing.
MOTION CARRIED
Thank you for your consideration. Should you have any questions please do not hesitate to contact the undersigned.
Yours truly,
THE TOWNSHIP OF BROCK
Becky Jamieson Municipal Clerk
BJ:dh
cc. The Honourable Christine Elliott, Minister of Health, Ontario – christine.elliott@ontario.ca
The Honourable Laurie Scott, MPP, Haliburton-Kawartha Lakes-Brock -laurie.scottco@pc.ola.org Jamie Schmale, MP, Haliburton-Kawartha Lakes-Brock -Jamie.schmale@parl.gc.ca The Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs – minister.omafra@ontario.ca The Honourable Marie-Claude Bibeau, Minister of Agriculture and Agri-Food -Marie-Claude.Bibeau@parl.gc.ca Inspector Ryan Connolly, DRPS -northdivision@drps.ca
Ontario municipalities
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Virtual Meeting Minutes of February 3, 2021
Approved March 5, 2021
Members in attendance: Dave Beres, Robert Chambers, Michael Columbus, Valerie
Donnell, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten and Peter
Ypma
Staff in attendance: Judy Maxwell, Aaron LeDuc, Ben Hodi, Debbie Thain, Zachary Cox
and Dana McLachlan.
Regrets: Kristal Chopp and Ken Hewitt
1. Welcome and Call to Order
The chair called the meeting to order at 6:30 p.m., Wednesday, February 3, 2021.
2. Additional Agenda Items
There were no additional agenda items.
3. Declaration of Conflicts of Interest
None were declared.
4. Deputations
There were no deputations.
5. Minutes of the Previous Meeting
a) Board of Directors Meeting of January 13, 2021
There were no questions or comments.
A-17/21
Moved by R. Chambers
Seconded by P. Ypma
That the minutes of the Board of Directors Meeting held January 13, 2021 be adopted
as circulated.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 2 -
6. Business Arising
There was no business arising.
7. Review of Committee Minutes
There were no committee meeting minutes for review.
8. Correspondence
There was no correspondence for review.
9. Development Applications
a) Staff Approved applications
Staff approved 13 applications since the last meeting January 13, 2021. Due to the
continued high lake levels, shoreline protection upgrades, and raising and floodproofing
dwellings and cottages continued to be completed within the watershed. LPRCA-
258/20, LPRCA-259/20, LPRCA-260/20, LPRCA-274/20, LPRCA-1/21, LPRCA-3/21,
LPRCA-4/21, LPRCA-6/21, LPRCA-7/21, LPRCA-8/21, LPRCA-9/21, LPRCA-10/21 and
LPRCA-11/21.
All of the staff approved applications met the requirements as set out in Section 28 of
the Conservation Authorities Act.
A-18/21
Moved by D. Beres
Seconded by V. Donnell
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated February 3, 2021 as information.
CARRIED
b) New applications
The Planning Department staff recommended two applications for approval.
A-19/21
Moved by J. Scholten
Seconded by T. Masschaele
THAT the LPRCA Board of Directors approves the following Development Applications
contained within the background section of this report:
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 3 -
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-2/21
LPRCA-12/21
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
CARRIED
10. New Business
a) General Manager’s Report
J. Maxwell provided an overview of operations and ongoing projects..
Staff received notification that the two National Disaster Mitigation Program (NDMP)
projects submitted by LPRCA have advanced to the next stage of review. The proposed
projects are the Lake Erie Flood Damage Reduction Project and the Port Dover and
Simcoe Two-Zone Concept for Floodplain Management.
The Chair requested an update on the site changes at Waterford North and Deer Creek
conservation areas.
Phase 3 electrical and water upgrades at Waterford North will be tendered shortly.
Electrical upgrades were completed at Deer Creek and ten sites have been converted
to premium seasonal sites. To date, an additional 16 seasonal sites have been booked
across the five campgrounds.
A-20/21
Moved by V. Donnell
Seconded by I. Rabbitts
That the LPRCA Board of Directors receives the General Manager’s Report for January
2021 as information.
CARRIED
b) Years of Service Recognition
There are four staff and two Board Members who reached service milestones in 2020.
They will be recognized at the 2021 Annual General Meeting, March 5, 2021.
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 4 -
A-21/21
Moved by J. Scholten
Seconded by P. Ypma
THAT the Years of Service Recognition Report be received as information,
CARRIED
c) Timber Tender LP-333-21 Tarcza-Roberts-Hird Block 2
Two bids were received by the deadline and the winning bid was over the expected bid
range. Staff recommended the tender be awarded to the highest bidder.
A-22/21
Moved by I. Rabbitts
Seconded by D. Beres
THAT the LPRCA Board of Directors accepts the tender submitted by Townsend
Lumber Inc. for marked standing timber at the Tarzca-Roberts-Hird – Block #2 – LP-
333-21 for a total tendered price of $83,275.00.
CARRIED
d) 2021 Gypsy Moth Aerial Spray Program
Staff surveyed 32 LPRCA forest tracts and identified Gypsy moth egg masses to be
severe at all but one property. Gypsy moths feed on the leaves and weaken trees.
Outbreaks generally occur in a 7-10 year cycle.
Board support was requested to undertake an aerial spray program on a total of 3,555
acres at 14 of the most severe properties with a biological product called Bacillus
thuringiensis (Btk). The last spray program occurred in 2008 in which 1,686 acres were
sprayed with good results.
Future spraying will be considered at budget time.
J. Scholten left the meeting at 7:10 p.m.
A-23/21
Moved by V. Donnell
Seconded by P. Ypma
THAT the LPRCA Board of Directors supports a Gypsy Moth Aerial Spray Control
Program in 2021 for specific forest tracts;
And;
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 5 -
That the LPRCA Board of Directors authorizes the use of funds from the unrestricted
reserve to a maximum of $100,000 for spraying LPRCA’s properties;
And;
That the LPRCA Board of Directors approves contracting of Zimmer Air Services for the
spray program.
CARRIED
14. Adjournment
The Chair adjourned the meeting at 7:20 p.m.
Michael Columbus Dana McLachlan
Chair Administrative Assistant
Elgin County Cycling History Murals Project
Bushell Bequest
Part of a bequest received by Elgin County Museum in July 2020 from the Estate of Donna Vera
Evans Bushell provides $75,000 in funding to “animate the existing network of cycling trails
throughout Elgin County by adding new murals and signs along these trails in collaboration with
private and public partners, and emphasize the theme of transportation.”
It was felt that installing these murals along with accompanying signage would bring attention
to existing cycling routes as well as provide interpretation on Elgin County’s early interest in and
engagement with cycling. Canada’s first cycling organization, the Canadian Wheelman’s
Association, was formed in Elgin County in the 1880s and one of its founders, Luton native Perry
Doolittle, went onto have a career in racing and later founded the Canadian Automobile
Association.
Locations
Discussions with the Estate’s representative reached the conclusion that the county library
branches would be the best locations for the murals. Each branch represents an important
cultural destination within its municipality, providing a contact point for residents and visitors
to interact with the murals and the interpretive signage.
The north wall of the Fred Bodsworth Public Library is the proposed location. It is 173 square
feet and has been budgeted at $7800.00.
Selection Process and Timing
A Request for Pre-Qualification (RFPQ) will be issued by the County of Elgin’s Finance
Department in the spring of 2021. Candidates meeting the requirements of the pre-
qualification will then be given approximately 6 weeks to complete a proposed image for each
of the sites for which the artist wishes to be considered.
The final selection will be made by County staff based on scoring criteria that is part of the
RFPQ process.
Work will be awarded on a site-specific basis, meaning that up to six artists could be engaged in
the project. The Executive Director of the St. Thomas-Elgin Public Art Centre has agreed to act
in an advisory capacity during this process. It is expected that the murals will be completed by
fall 2021.
Technical Considerations
• Warranty – a minimum five-year warranty for the work will be required of the artist.
• Insurance – the artist engaged will carry $5 million in liability insurance and provide a
certificate listing the Municipality of Bayham and the County of Elgin as additional
named insured.
• Anti-graffiti coating – will be applied to the finished mural.
• WSIB – the artist will have a current WSIB certificate and meet all other health and
safety requirements.
• Wall preparation - is the responsibility of the artist.
• Maintenance - will be the responsibility of the County of Elgin.
• Eligibility - Individuals who are members of the municipal councils or municipal
employees, County council or employees of the County are not eligible to submit. In
order to be eligible for this competition, entrants must be 18 years of age or older.
ADVISORY BOARD &
COMMITTEE RESOLUTION
Date: March 18, 2021
To: Mayor & Members of Council
From: Calton Cemetery Board
Municipality of Bayham Calton Cemetery Board respectfully requests the following resolution be passed by the Council of the Municipality of Bayham at the regular Council
meeting March 18, 2021:
THAT the Council of the Corporation of the Municipality of Bayham supports the resolution passed by the Calton Cemetery Board March 2, 2021 to appoint Robin James as a member of the Calton Cemetery Board;
AND THAT the Council of the Corporation of the Municipality of Bayham approves the appointment of Robin James as a member of the Calton Cemetery Board.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2021-017 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD MARCH 18, 2021 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held March 18, 2021 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 18th day of March, 2021.
____________________________ _____________________________ MAYOR CLERK