Loading...
HomeMy WebLinkAboutFebruary 18, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, February 18, 2021 7:00 p.m. 7:30 p.m. Public Planning Meeting A. A. Van Leeuwen and Best Line Farms Ltd. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT STAFF PRESENT: ACTING CLERKIPLANNNING COORDINATOR MARGARET UNDERHILL DEPUTY CLERK BRENDA GIBBONS TREASURER LORNEJAMES FIRE CHIEFIBY-LAW ENFORCEMENT OFFICER HARRY BARANIK 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. PROCEDURAL MOTION Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By- law be suspended for the duration of the February 18, 2021 Meeting of Council due to the functional abilities of the electronic meeting platform. A recorded vote was held on the Procedural Motion: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 2021 Council Minutes 4. ANNOUNCEMENTS February 18, 2021 Councillor Donnell noted Southwestern Public Health area has moved into the RED Zone and there are currently no active cases of COVID 19 in Bayham. Mayor Ketchabaw announced Thomas Thayer as the successful applicant for the CAOIClerk position beginning February 22, 2021. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held February 4, 2021 B. Statutory Planning Meeting held February 4, 2021 re Zoning Amendment J. Stewart C. Statutory Planning Meeting held February 4, 2021 re Zoning Amendment Gregory Underhill Farms Ltd. Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the minutes of the Council Meeting held February 4, 2021, Statutory Planning Meeting re Zoning Amendment J. Stewart held February 4, 2021 and Statutory Planning Meeting re Zoning Amendment Gregory Underhill Farms Ltd. held February 4, 2021 be adopted. 9 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report FR-01/21 by Harry Baranik, Fire ChieflBy-law Enforcement Officer re Review of Medical Call Responses 2021 Council Minutes February 18, 2021 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report FR-01/21 re Review of Medical Call Responses be received for information. CARRIED 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Committee of Adjustment Decision — A-02/21 Nancy Shea, 6 Libbye Ave., Port Burwell B. Notice of Public Meeting re Proposed Zoning By-law Amendment — A. Van Leeuwen and Best Line Farms Ltd., 54728 Best Line Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT correspondence items 10.1.1-A - 10.1.1-B be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council B. Report DS-09/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning Application — G. Underhill Zoning By-law No. Z721-2021 Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report DS-09/21 regarding the Gregory Underhill Farms Limited rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 4, 2021 associated with this application, there were no written submissions and no oral presentations regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Gregory Underhill Farms Limited identified as 55309 Orchard Line being Concession 1 Part Lots 11 and 12 from Agriculture (Al) and Tourist Commercial (C3) Zone to Special Agriculture (A2) Zone to recognize agricultural uses and prohibit new dwellings and to rezone the severed lands from Agriculture (Al) Zone to Rural Residential (RR) Zone to recognize the change in land use from agricultural in nature to residential and to permit a reduced lot frontage to satisfy condition of Consent E43/20; 2021 Council Minutes February 18, 2021 AND THAT Zoning By-law Z721-2021 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Norfolk County re Endorsement St. Catharines Resolution Bill 197 B. Township of Asphodel -Norwood re Community Safety & Well Being Plan — Extension Request C. Elgin County re Aylmer -Elgin -St. Thomas Community Safety and Well -Being Plan Update D. Long Point Region Conservation Authority Minutes of meeting held January 13, 2021 E. Township of Conmee re The Municipal Act and Municipal Elections Act F. Township of Perth South re Ontario announces Working Group to better focus Conservation Authorities Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT correspondence items 11.1.1-A— 11.1.1-F be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report TR-03/21 by Lorne James, Treasurer re 2020 Public Sector Salary Disclosure Act (PSSD) Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report TR-03/21 re 2020 Public Sector Salary Disclosure Act (PSSD) be received for information. CARRIED B. Report TR-04/21 by Lorne James, Treasurer re 2020 Investment Report Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler 2021 Council Minutes February 18, 2021 THAT Report TR-04/21 re 2020 Investment Report be received for information. CARRIED C. Report TR-05/21 by Lorne James, Treasurer re 2020 Council Remuneration and Expenses Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report TR-05/21 re 2020 Council Remuneration and Expenses be received for information. M D. Report TR-06/21 by Lorne James, Treasurer re 2020 Q4 Variance Report Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report TR-06/21 re 2020 Q4 Variance Report be received for information; AND THAT Council direct staff to fund the 2021 Port Burwell Marine Museum HVAC from the Museum Reserve. .•• O E. Report TR-07/21 by Lorne James, Treasurer re 2020 Surplus Allocation Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report TR-07/21 re 2020 Surplus Allocation be received for information. AND THAT Council confirm the 2020 Surplus Transfer Report attached hereto as Appendix `A'. CARRIED F. Report CAO-03/21 by Brenda Gibbons, Deputy Clerk re 2021 Municipal Assistance Number 1 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report CAO-03/21 re 2021 Municipal Assistance be received for information; AND THAT all Municipal Assistance Approvals are subject to public health guidelines 5 2021 Council Minutes February 18, 2021 and provincial regulations and Council may revoke said approvals as required. CARRIED Number 2 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Event Road Closure Request Form from Port Burwell Historical Society regarding the 2021 Canada Day Parade and Celebration be received for information; AND THAT the Council of the Municipality of Bayham approves the request by the Port Burwell Historical Society for permission to use the streets within Port Burwell for the Canada Day Parade and Celebration to be held day, Thursday July 1, 2021 from 11:30 a.m. to 2:30 p.m., subject to the organizers: 6 providing the municipality with proof of liability insurance coverage naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; * obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form, Event Road Closure Request Form and parade route mapping) AND THAT Wellington Street from Victoria Street to Robinson Street, Robinson Street from Wellington Street to Pitt Street, Pitt Street from Robinson Street to Erieus Street be temporarily closed during the parade between 11:30 a.m. — 12:15 p.m; AND THAT Erieus Street from Pitt Street to Wellington Street and Pitt Street from Robinson Street to Erieus Street be temporarily closed during the celebration events from 11:30 a.m. — 2:30 p.m. AND THAT the County of Elgin be requested to approve use of Wellington Street from Elizabeth Street to Robinson Street; AND THAT the Municipality of Bayham Public Works Manager be directed to provide the necessary provisions for traffic control and safety; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. CARRIED Number 3 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Event Road Closure Request Form from Royal Canadian Legion Branch 524 regarding 2021 Remembrance Day Parade be received for information; AND THAT the Council of the Municipality of Bayham approves the request by 2021 Council Minutes February 18, 2021 the Royal Canadian Legion Branch 524 for permission to use the streets within Port Burwell for the 2021 Remembrance Day Parade to be held Sunday, November 7, 2021 at 1:30 p.m., subject to the organizers: + providing the municipality with proof of liability insurance coverage naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form, Event Road Closure Request Form and parade route mapping) AND THAT Wellington Street from the Legion to Robinson Street, Robinson Street from Wellington Street to Pitt Street and Pitt Street from Robinson Street to the Cenotaph, be temporarily closed during the parade between 1:30 p.m. — 3:00 p.m.; AND THAT the County of Elgin be requested to approve use of Wellington Street from Elizabeth Street to Robinson Street; AND THAT the Municipality of Bayham Public Works Manager be directed to provide the necessary provisions for traffic control and safety. CARRIED Number 4 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the Special Event Request Form and Event Road Closure Request Form from the Bayham Beachfest Committee for the 2021 Port Burwell Santa Claus Parade be received; AND THAT the Council of the Municipality of Bayham grants permission to use municipal streets within Port Burwell for parade purposes on Saturday, December 4, 2021 subject to the organizers: • providing the municipality with proof of liability insurance coverage naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form, Event Road Closure Request Form and parade route mapping) AND THAT Robinson Street from Pitt Street to Wellington Street and Wellington Street from Robinson Street to Elizabeth Street be temporarily closed during the parade between 6:00 p.m. — 8:00 p.m.; AND THAT the County of Elgin be requested for permission to use Wellington Street in Port Burwell between 6:00 p.m. - 8:00 p.m. for the parade; AND THAT the Municipality of Bayham Public Works Manager be directed to provide the necessary provisions for traffic control and safety. 7 2021 Council Minutes CARRIED Number 5 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler February 18, 2021 THAT Special Event Request Form and Event Road Closure Request Form from the Bayham Beachfest Committee for 2021 Bayham Beachfest be received; AND THAT the Council of the Municipality of Bayham grants permission to use municipal streets within Port Burwell for event purposes on Saturday, July 31, 2021 and Sunday, August 1, 2021 subject to the organizers: • providing the municipality with proof of liability insurance coverage naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form, Event Road Closure Request Form and parade route mapping) AND THAT the Council of the Municipality of Bayham grants permission to use Pitt Street from 20 Pitt Street to Robinson Street for Bayham Beachfest activities on Saturday, July 31, 2021 from 10:00 a.m. — 10:00 p.m. and Sunday, August 1, 2021 from 10:00 a.m. — 10:00 p.m. with road barrier across Pitt Street at the Marine Museum and across the intersection of Pitt Street and Robinson Street; AND THAT the Municipality of Bayham Public Works Manager be directed to provide the necessary provisions for traffic control, signage and safety, and installation and removal of extra garbage cans with garbage bags; AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. CARRIED Number 6 Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the Event Road Closure Request Form from the Straffordville Hall Foundation regarding 2021 Straffordville Santa Claus Parade be received; AND THAT the Council of the Municipality of Bayham grants permission to use municipal streets within Straffordville for parade purposes on Saturday, December 11, 2021 subject to the organizers: providing the municipality with proof of liability insurance coverage naming the Municipality of Bayham as an additional insured, in the minimum 2021 Council Minutes February 18, 2021 amount of $2,000,000.00; + obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Event Road Closure Request Form and parade route mapping); AND THAT Heritage Line from Sandytown Road to West Street, Old Chapel Street from Heritage Line to Main Street, Main Street from Old Chapel Street to West Street, West Street from Main Street to Third Street, Third Street from West Street to Plank Road, Plank Road from Third Street to Main Street be temporarily closed during the parade between 10:30 a.m. — 12:00 p.m.; AND THAT the County of Elgin be requested for permission to use Plank Road from Third Street to Main Street and Heritage Line from Sandytown Road to West Street between 10:30 a.m. - 12:00 p.m. for the parade; AND THAT the Municipality of Bayham Public Works Manager be directed to provide the necessary provisions for traffic control and safety. CARRIED Number 7 Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Special Event Request Form and Event Road Closure Request Form from the Straffordville Community Committee regarding 2021 Watermelon Fest and Watermelon Fest Parade be received; AND THAT an exemption to permit parking on the east side of Sandytown Road on August 28, 2021 be granted; AND THAT Council grants permission to use municipal streets within Straffordville for parade purposes, on Saturday, August 28, 2021 subject to the organizers: providing the municipality with proof of liability insurance to cover all events including naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form, Event Road Closure Request and parade route mapping); AND THAT Old Chapel Street south from Heritage Line to Main Street and Main Street from Old Chapel Street to Plank Road be closed from 10:00 a.m. - 5:00 p.m on August 28, 2021; AND THAT Plank Road from the Straffordville School to Third Street, Third Street from Plank Road to West Street, West Street from Third Street to Main Street, Main Street from West Street to Plank Road and Heritage Line from Sandytown Road to West Street be temporarily closed during the parade from 10:00 a.m. — 9 2021 Council Minutes February 18, 2021 11:00 am on August 28, 2021; AND THAT Council requests permission from the County of Elgin to use Plank Road from the Straffordville School north to Third Street and Heritage Line from West Street to the Sandytown Road on August 28, 2021 between 10:00 a.m. - 11:00 a.m. during the parade in Straffordville; AND THAT the Municipality of Bayham Public Works Manager be directed to make the necessary arrangements for traffic control, signage and safety, installation and removal of extra garbage cans and picnic tables, and staff assistance to clean cement pad (prior to event); AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT the cleanup of the park area be the responsibility of the organizers; AND THAT the Council of the Municipality of Bayham approves, subject to provision of certificate of liability insurance in the minimum amount of $2,000,000.00, naming the Municipality of Bayham as additional insured: • Use of the Straffordville Community Centre parking lot and cement pad for Watermelon Fest on August 27 and 28, 2021 (cleanup of park after the event responsibility of the organizers; Use of Straffordville Community Centre, the evening of Friday, August 27, 2021 and Saturday August 28, 2021 from 10:00 a.m. -- 10:00 p.m. and Pavilion at the Community Partners rate. CARRIED Number 8 Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Special Event Request Form from Bayham Historical Society regarding 2021 Vienna Edison Fest, Annual Edison Dinner and Silent Auction be received for information; AND THAT the Council of the Municipality of Bayham approves, subject to the organizers: providing the municipality with proof of liability insurance to cover all events including naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form); • Use of the Vienna Community Centre for Annual Edison Dinner and Silent Auction November 12, 2021 from 6:00 p.m. — 11:00 p.m. for preparation and November 13, 2021 from 4:00 p.m. — 11:30 p.m. at the Community Partners rate; • Use of the Vienna Memorial Park including pavilion and food booth for Vienna Edison Fest June 5, 2021 from 7:00 a.m. — 10 2021 Council Minutes February 18, 2021 8:00 p.m. with a rain date of June 6, 2021; AND THAT Council direct staff to provide access to food booth, water and utility panels at the Vienna Memorial Park; AND THAT Council direct staff to provide up to 35 picnic tables, up to 25 waste and recycle receptacles, garbage & recycle bags and 12 safety barrier cones at Vienna Memorial Park; AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. CARRIED Number 9 Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Special Event Request Form from Bayham Historical Society regarding various 2021 events be received for information; AND THAT the Council of the Municipality of Bayham approves the use of the Vienna Memorial Park, subject to the organizers: • providing the municipality with proof of liability insurance to cover all events including naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form); • Vienna Walking/Driving Tour, Saturday, July 10, 2021 from 2:00 p.m. — 4:00 p.m.; • Talbot Trail of Yard Sales, Saturday, August 21, 2021 (rain date Sunday, August 22, 2021) from 8:00 a.m. — 3:00 p.m.; • Light up the Park, Saturday, November 20, 2021 from 7:00 p.m. — 9:00 p.m.; AND THAT Council direct staff to provide access to food booth, pavilion; 5-10 extra picnic tables; 4 waste and recycle receptacles, garbage and recycle bags; water and utility panels at the Vienna Memorial Park for each event; AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. CARRIED 11 2021 Council Minutes February 18, 2021 Number 10 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Special Event Request Form from Bayham Historical Society regarding 2021 Edison Mystery Cruise be received for information; AND THAT the Council of the Municipality of Bayham approves, subject to the organizers: • providing the municipality with proof of liability insurance to cover all events including naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form); • Use of the Vienna Community Centre on Saturday July 17, 2021 from 8:00 a.m. — 8:00 p.m. at the Community Partners rate; • Use of the Edison Field Saturday July 17, 2021 from 8:00 a.m. — 8:00 p.m.; AND THAT Council direct staff to provide up to 20 picnic tables, 10 waste and recycle receptacles garbage and recycle bags and safety barrier cones; AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. CARRIED Number 11 Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Special Event Request Form from Lighthouse Gospel Church regarding the 2021 Annual Community Picnic be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham grants permission for the Lighthouse Gospel Church to non -exclusively use the Memorial Park in Port Burwell for an event on Saturday, September 4, 2021 from 9:00 a.m. — 5:30 p.m., subject to the organizers: • providing the municipality with proof of liability insurance to cover all events including naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form); 12 2021 Council Minutes February 18, 2021 AND THAT food vendors, if any, be approved by Southwestern Public Health; AND THAT the cleanup of the park area be the responsibility of the organizers. CARRIED 12. BY-LAWS A. By-law No. 2021-010 Being a by-law to further amend By-law No. 2018-007, being a by- law to appoint Municipal Officers and Employees for the Municipality of Bayham B. By -Law No. Z721-2021 Being a by-law to further amend By-law No. Z456-2003-Gregory Underhill Farms Limited (This by-law follows the recommendation in Report DS-09121 by Margaret Underhill, Deputy Clerkj Planning Coordinator during the regular meeting of February 18, 2021) Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT By-law No. 2021-010 and By-law No. Z721-2021 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS The Acting Clerk was thanked for providing leadership and helping during the absence of a CAOICIerk. 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-011 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Confirming By -Law No. 2021-011 be read a first, second and third time and finally passed. WATIC O 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott 13 2021 Council Minutes THAT the Council meeting be adjourned at 8:02 p.m. CARRIED MAYOR CL February 18, 2021