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Home My WebLink AboutMarch 04, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 4, 2021 7:00 p.m. The March 4, 2021 Council Meeting will be held virtually via Zoom and livestreamed on YouTube. The Public may watch the Council meeting utilizing the Municipality of Bayham YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS A. Nancy Pasato, Elgin County Manager of Planning re Elgin County Official Plan Review 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held February 18, 2021 B. Statutory Planning Meeting held February 18, 2021 re Zoning Amendment A. Van Leeuwen and Best Line Farms 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 2021 Council Agenda March 4 2021 2 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Passing of Zoning By-law No. Z721-2021 re Gregory Underhill Farms Ltd. B. Notice of Public Meeting re proposed Zoning By-law Amendment – Mark and Rosmarie McCord, 56813 Light Line C. Notice of Public Meeting re proposed Zoning By-law Amendment – Dorothy Emerson, 55233 Light Line 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-10/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning Application – Van Leeuwen & Best Line Farms Zoning By-law No. Z723-2021 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Ministry of Agriculture, Food and Rural Affairs re Home Based Food Businesses B. Township of Emo re Support for Reopening Small Businesses C. Elgin County re Elgin County 2021 Budget D. City of Port Colborne re Ontario Fire College Closure E. Township of South Glengarry re Automatic Speed Enforcement (photo radar) F. Township of South Glengarry re Municipal Freedom of Information and Protection of Privacy Act G. Municipality of St. Charles re Cannabis Production, the Cannabis Act and Health Canada Guidelines 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-04/21 by Thomas Thayer, CAO|Clerk re Canada Healthy Communities Initiative 12. BY-LAWS A. By-Law No. Z723-2021 Being a by-law to further amend By-law No. Z456-2003 A. Van Leeuwen and Best Line Farms Ltd. (This by-law follows the recommendation in Report 2021 Council Agenda March 4 2021 3 DS-10/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of March 4, 2021) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera A. Confidential Item regarding litigation or proposed litigation, including matters before administrative tribunals, affecting the municipality or local board (Clearbeach) B. Confidential Item regarding labour relations or employee negotiations (Staff Compensation) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-012 Being a by-law to confirm all actions of Council 16. ADJOURNMENT Official Plan Review County of Elgin Elgin County is: Comprised of 7 local partner municipalities: Municipality of Bayham Township of Malahide Town of Aylmer Municipality of Central Elgin Township of Southwold Municipality of Dutton Dunwich Municipality of West Elgin Has a population of 50,069 (2016 Census) Predominately agricultural, but also includes: rural and urban settlements, 85 km of Lake Erie shoreline, and significant natural heritage. What is an Official Plan? It is a road map for development over the next 20-30 years It is a legal document that is legislated by the Planning Act All Regions, Counties, and Local Municipalities have an official plan Elgin County’s Official Plan was approved by the Ministry of Municipal Affairs and Housing on October 9, 2013 and was consolidated in February 2015. The County Official Plan impacts your communities It protects agriculture It promotes new housing, employment and retail in settlement areas It protects natural heritage It plans for County roads and infrastructure We update the Official Plan every 5 years That way we can make sure it reflects the needs of our communities To ensure the Official Plan complies with any changes to the Provincial Policy Statement. Official Plan Review –Items for Consideration •Provincial Policy Statement changes, 2020 •Other staff considerations: Population and employment projections and land needs assessment for the County Settlement Expansions –define “minor” better; land “swap” considerations for the local level Partial servicing -still require full services, minor infilling and rounding out when partial services available; communal servicing next option; directs the County to work with its local municipalities to assess the long-term impacts Indigenous consultation Climate change and impacts Secondary dwelling units Elgin Natural Heritage Study Sourcewater Protection Condominium types and requirements Severance policies review -consistent criteria for all municipalities; surplus farm dwelling –limitations? •Other? We are starting the review process, and we want to hear from you! Visit: www.elgin.ca/officialplanreview Email: opreview@elgin.ca Survey on webpage! Call: 519-631-1460 Mail: OP Review, 450 Sunset Drive, St. Thomas, ON, N5R 5V1 Deadline: April 15th THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, February 18, 2021 7:00 p.m. 7:30 p.m. Public Planning Meeting A. A. Van Leeuwen and Best Line Farms Ltd. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: ACTING CLERK|PLANNNING COORDINATOR MARGARET UNDERHILL DEPUTY CLERK BRENDA GIBBONS TREASURER LORNE JAMES FIRE CHIEF|BY-LAW ENFORCEMENT OFFICER HARRY BARANIK 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. PROCEDURAL MOTION Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By- law be suspended for the duration of the February 18, 2021 Meeting of Council due to the functional abilities of the electronic meeting platform. A recorded vote was held on the Procedural Motion: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 2021 Council Minutes February 18, 2021 2 4. ANNOUNCEMENTS Councillor Donnell noted Southwestern Public Health area has moved into the RED Zone and there are currently no active cases of COVID 19 in Bayham. Mayor Ketchabaw announced Thomas Thayer as the successful applicant for the CAO|Clerk position beginning February 22, 2021. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held February 4, 2021 B. Statutory Planning Meeting held February 4, 2021 re Zoning Amendment J. Stewart C. Statutory Planning Meeting held February 4, 2021 re Zoning Amendment Gregory Underhill Farms Ltd. Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the minutes of the Council Meeting held February 4, 2021, Statutory Planning Meeting re Zoning Amendment J. Stewart held February 4, 2021 and Statutory Planning Meeting re Zoning Amendment Gregory Underhill Farms Ltd. held February 4, 2021 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report FR-01/21 by Harry Baranik, Fire Chief|By-law Enforcement Officer re Review of Medical Call Responses 2021 Council Minutes February 18, 2021 3 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report FR-01/21 re Review of Medical Call Responses be received for information. CARRIED 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Committee of Adjustment Decision – A-02/21 Nancy Shea, 6 Libbye Ave., Port Burwell B. Notice of Public Meeting re Proposed Zoning By-law Amendment – A. Van Leeuwen and Best Line Farms Ltd., 54728 Best Line Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT correspondence items 10.1.1-A - 10.1.1-B be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council B. Report DS-09/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning Application – G. Underhill Zoning By-law No. Z721-2021 Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report DS-09/21 regarding the Gregory Underhill Farms Limited rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 4, 2021 associated with this application, there were no written submissions and no oral presentations regarding this matter and that all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Gregory Underhill Farms Limited identified as 55309 Orchard Line being Concession 1 Part Lots 11 and 12 from Agriculture (A1) and Tourist Commercial (C3) Zone to Special Agriculture (A2) Zone to recognize agricultural uses and prohibit new dwellings and to rezone the severed lands from Agriculture (A1) Zone to Rural Residential (RR) Zone to recognize the change in land use from agricultural in nature to residential and to permit a reduced lot frontage to satisfy condition of Consent E43/20; 2021 Council Minutes February 18, 2021 4 AND THAT Zoning By-law Z721-2021 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Norfolk County re Endorsement St. Catharines Resolution Bill 197 B. Township of Asphodel-Norwood re Community Safety & Well Being Plan – Extension Request C. Elgin County re Aylmer-Elgin-St. Thomas Community Safety and Well-Being Plan Update D. Long Point Region Conservation Authority Minutes of meeting held January 13, 2021 E. Township of Conmee re The Municipal Act and Municipal Elections Act F. Township of Perth South re Ontario announces Working Group to better focus Conservation Authorities Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT correspondence items 11.1.1-A – 11.1.1-F be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report TR-03/21 by Lorne James, Treasurer re 2020 Public Sector Salary Disclosure Act (PSSD) Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report TR-03/21 re 2020 Public Sector Salary Disclosure Act (PSSD) be received for information. CARRIED B. Report TR-04/21 by Lorne James, Treasurer re 2020 Investment Report Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler 2021 Council Minutes February 18, 2021 5 THAT Report TR-04/21 re 2020 Investment Report be received for information. CARRIED C. Report TR-05/21 by Lorne James, Treasurer re 2020 Council Remuneration and Expenses Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report TR-05/21 re 2020 Council Remuneration and Expenses be received for information. CARRIED D. Report TR-06/21 by Lorne James, Treasurer re 2020 Q4 Variance Report Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report TR-06/21 re 2020 Q4 Variance Report be received for information; AND THAT Council direct staff to fund the 2021 Port Burwell Marine Museum HVAC from the Museum Reserve. CARRIED E. Report TR-07/21 by Lorne James, Treasurer re 2020 Surplus Allocation Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report TR-07/21 re 2020 Surplus Allocation be received for information. AND THAT Council confirm the 2020 Surplus Transfer Report attached hereto as Appendix ‘A’. CARRIED F. Report CAO-03/21 by Brenda Gibbons, Deputy Clerk re 2021 Municipal Assistance Number 1 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report CAO-03/21 re 2021 Municipal Assistance be received for information; AND THAT all Municipal Assistance Approvals are subject to public health guidelines 2021 Council Minutes February 18, 2021 6 and provincial regulations and Council may revoke said approvals as required. CARRIED Number 2 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Event Road Closure Request Form from Port Burwell Historical Society regarding the 2021 Canada Day Parade and Celebration be received for information; AND THAT the Council of the Municipality of Bayham approves the request by the Port Burwell Historical Society for permission to use the streets within Port Burwell for the Canada Day Parade and Celebration to be held day, Thursday July 1, 2021 from 11:30 a.m. to 2:30 p.m., subject to the organizers: • providing the municipality with proof of liability insurance coverage naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form, Event Road Closure Request Form and parade route mapping) AND THAT Wellington Street from Victoria Street to Robinson Street, Robinson Street from Wellington Street to Pitt Street, Pitt Street from Robinson Street to Erieus Street be temporarily closed during the parade between 11:30 a.m. – 12:15 p.m; AND THAT Erieus Street from Pitt Street to Wellington Street and Pitt Street from Robinson Street to Erieus Street be temporarily closed during the celebration events from 11:30 a.m. – 2:30 p.m. AND THAT the County of Elgin be requested to approve use of Wellington Street from Elizabeth Street to Robinson Street; AND THAT the Municipality of Bayham Public Works Manager be directed to provide the necessary provisions for traffic control and safety; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. CARRIED Number 3 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Event Road Closure Request Form from Royal Canadian Legion Branch 524 regarding 2021 Remembrance Day Parade be received for information; AND THAT the Council of the Municipality of Bayham approves the request by 2021 Council Minutes February 18, 2021 7 the Royal Canadian Legion Branch 524 for permission to use the streets within Port Burwell for the 2021 Remembrance Day Parade to be held Sunday, November 7, 2021 at 1:30 p.m., subject to the organizers: • providing the municipality with proof of liability insurance coverage naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form, Event Road Closure Request Form and parade route mapping) AND THAT Wellington Street from the Legion to Robinson Street, Robinson Street from Wellington Street to Pitt Street and Pitt Street from Robinson Street to the Cenotaph, be temporarily closed during the parade between 1:30 p.m. – 3:00 p.m.; AND THAT the County of Elgin be requested to approve use of Wellington Street from Elizabeth Street to Robinson Street; AND THAT the Municipality of Bayham Public Works Manager be directed to provide the necessary provisions for traffic control and safety. CARRIED Number 4 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the Special Event Request Form and Event Road Closure Request Form from the Bayham Beachfest Committee for the 2021 Port Burwell Santa Claus Parade be received; AND THAT the Council of the Municipality of Bayham grants permission to use municipal streets within Port Burwell for parade purposes on Saturday, December 4, 2021 subject to the organizers: • providing the municipality with proof of liability insurance coverage naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form, Event Road Closure Request Form and parade route mapping) AND THAT Robinson Street from Pitt Street to Wellington Street and Wellington Street from Robinson Street to Elizabeth Street be temporarily closed during the parade between 6:00 p.m. – 8:00 p.m.; AND THAT the County of Elgin be requested for permission to use Wellington Street in Port Burwell between 6:00 p.m. - 8:00 p.m. for the parade; AND THAT the Municipality of Bayham Public Works Manager be directed to provide the necessary provisions for traffic control and safety. 2021 Council Minutes February 18, 2021 8 CARRIED Number 5 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Special Event Request Form and Event Road Closure Request Form from the Bayham Beachfest Committee for 2021 Bayham Beachfest be received; AND THAT the Council of the Municipality of Bayham grants permission to use municipal streets within Port Burwell for event purposes on Saturday, July 31, 2021 and Sunday, August 1, 2021 subject to the organizers: • providing the municipality with proof of liability insurance coverage naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form, Event Road Closure Request Form and parade route mapping) AND THAT the Council of the Municipality of Bayham grants permission to use Pitt Street from 20 Pitt Street to Robinson Street for Bayham Beachfest activities on Saturday, July 31, 2021 from 10:00 a.m. – 10:00 p.m. and Sunday, August 1, 2021 from 10:00 a.m. – 10:00 p.m. with road barrier across Pitt Street at the Marine Museum and across the intersection of Pitt Street and Robinson Street; AND THAT the Municipality of Bayham Public Works Manager be directed to provide the necessary provisions for traffic control, signage and safety, and installation and removal of extra garbage cans with garbage bags; AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. CARRIED Number 6 Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the Event Road Closure Request Form from the Straffordville Hall Foundation regarding 2021 Straffordville Santa Claus Parade be received; AND THAT the Council of the Municipality of Bayham grants permission to use municipal streets within Straffordville for parade purposes on Saturday, December 11, 2021 subject to the organizers: • providing the municipality with proof of liability insurance coverage naming the Municipality of Bayham as an additional insured, in the minimum 2021 Council Minutes February 18, 2021 9 amount of $2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Event Road Closure Request Form and parade route mapping); AND THAT Heritage Line from Sandytown Road to West Street, Old Chapel Street from Heritage Line to Main Street, Main Street from Old Chapel Street to West Street, West Street from Main Street to Third Street, Third Street from West Street to Plank Road, Plank Road from Third Street to Main Street be temporarily closed during the parade between 10:30 a.m. – 12:00 p.m.; AND THAT the County of Elgin be requested for permission to use Plank Road from Third Street to Main Street and Heritage Line from Sandytown Road to West Street between 10:30 a.m. - 12:00 p.m. for the parade; AND THAT the Municipality of Bayham Public Works Manager be directed to provide the necessary provisions for traffic control and safety. CARRIED Number 7 Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Special Event Request Form and Event Road Closure Request Form from the Straffordville Community Committee regarding 2021 Watermelon Fest and Watermelon Fest Parade be received; AND THAT an exemption to permit parking on the east side of Sandytown Road on August 28, 2021 be granted; AND THAT Council grants permission to use municipal streets within Straffordville for parade purposes, on Saturday, August 28, 2021 subject to the organizers: • providing the municipality with proof of liability insurance to cover all events including naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form, Event Road Closure Request and parade route mapping); AND THAT Old Chapel Street south from Heritage Line to Main Street and Main Street from Old Chapel Street to Plank Road be closed from 10:00 a.m. - 5:00 p.m on August 28, 2021; AND THAT Plank Road from the Straffordville School to Third Street, Third Street from Plank Road to West Street, West Street from Third Street to Main Street, Main Street from West Street to Plank Road and Heritage Line from Sandytown Road to West Street be temporarily closed during the parade from 10:00 a.m. – 2021 Council Minutes February 18, 2021 10 11:00 am on August 28, 2021; AND THAT Council requests permission from the County of Elgin to use Plank Road from the Straffordville School north to Third Street and Heritage Line from West Street to the Sandytown Road on August 28, 2021 between 10:00 a.m. - 11:00 a.m. during the parade in Straffordville; AND THAT the Municipality of Bayham Public Works Manager be directed to make the necessary arrangements for traffic control, signage and safety, installation and removal of extra garbage cans and picnic tables, and staff assistance to clean cement pad (prior to event); AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT the cleanup of the park area be the responsibility of the organizers; AND THAT the Council of the Municipality of Bayham approves, subject to provision of certificate of liability insurance in the minimum amount of $2,000,000.00, naming the Municipality of Bayham as additional insured: • Use of the Straffordville Community Centre parking lot and cement pad for Watermelon Fest on August 27 and 28, 2021 (cleanup of park after the event responsibility of the organizers; • Use of Straffordville Community Centre, the evening of Friday, August 27, 2021 and Saturday August 28, 2021 from 10:00 a.m. – 10:00 p.m. and Pavilion at the Community Partners rate. CARRIED Number 8 Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Special Event Request Form from Bayham Historical Society regarding 2021 Vienna Edison Fest, Annual Edison Dinner and Silent Auction be received for information; AND THAT the Council of the Municipality of Bayham approves, subject to the organizers: • providing the municipality with proof of liability insurance to cover all events including naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form); • Use of the Vienna Community Centre for Annual Edison Dinner and Silent Auction November 12, 2021 from 6:00 p.m. – 11:00 p.m. for preparation and November 13, 2021 from 4:00 p.m. – 11:30 p.m. at the Community Partners rate; • Use of the Vienna Memorial Park including pavilion and food booth for Vienna Edison Fest June 5, 2021 from 7:00 a.m. – 2021 Council Minutes February 18, 2021 11 8:00 p.m. with a rain date of June 6, 2021; AND THAT Council direct staff to provide access to food booth, water and utility panels at the Vienna Memorial Park; AND THAT Council direct staff to provide up to 35 picnic tables, up to 25 waste and recycle receptacles, garbage & recycle bags and 12 safety barrier cones at Vienna Memorial Park; AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. CARRIED Number 9 Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Special Event Request Form from Bayham Historical Society regarding various 2021 events be received for information; AND THAT the Council of the Municipality of Bayham approves the use of the Vienna Memorial Park, subject to the organizers: • providing the municipality with proof of liability insurance to cover all events including naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form); • Vienna Walking/Driving Tour, Saturday, July 10, 2021 from 2:00 p.m. – 4:00 p.m.; • Talbot Trail of Yard Sales, Saturday, August 21, 2021 (rain date Sunday, August 22, 2021) from 8:00 a.m. – 3:00 p.m.; • Light up the Park, Saturday, November 20, 2021 from 7:00 p.m. – 9:00 p.m.; AND THAT Council direct staff to provide access to food booth, pavilion; 5-10 extra picnic tables; 4 waste and recycle receptacles, garbage and recycle bags; water and utility panels at the Vienna Memorial Park for each event; AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. CARRIED 2021 Council Minutes February 18, 2021 12 Number 10 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Special Event Request Form from Bayham Historical Society regarding 2021 Edison Mystery Cruise be received for information; AND THAT the Council of the Municipality of Bayham approves, subject to the organizers: • providing the municipality with proof of liability insurance to cover all events including naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form); • Use of the Vienna Community Centre on Saturday July 17, 2021 from 8:00 a.m. – 8:00 p.m. at the Community Partners rate; • Use of the Edison Field Saturday July 17, 2021 from 8:00 a.m. – 8:00 p.m.; AND THAT Council direct staff to provide up to 20 picnic tables, 10 waste and recycle receptacles garbage and recycle bags and safety barrier cones; AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. CARRIED Number 11 Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Special Event Request Form from Lighthouse Gospel Church regarding the 2021 Annual Community Picnic be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham grants permission for the Lighthouse Gospel Church to non-exclusively use the Memorial Park in Port Burwell for an event on Saturday, September 4, 2021 from 9:00 a.m. – 5:30 p.m., subject to the organizers: • providing the municipality with proof of liability insurance to cover all events including naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Special Event Request Form); 2021 Council Minutes February 18, 2021 13 AND THAT food vendors, if any, be approved by Southwestern Public Health; AND THAT the cleanup of the park area be the responsibility of the organizers. CARRIED 12. BY-LAWS A. By-law No. 2021-010 Being a by-law to further amend By-law No. 2018-007, being a by-law to appoint Municipal Officers and Employees for the Municipality of Bayham B. By-Law No. Z721-2021 Being a by-law to further amend By-law No. Z456-2003-Gregory Underhill Farms Limited (This by-law follows the recommendation in Report DS-09/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of February 18, 2021) Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT By-law No. 2021-010 and By-law No. Z721-2021 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS The Acting Clerk was thanked for providing leadership and helping during the absence of a CAO|Clerk. 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-011 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Confirming By-Law No. 2021-011 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott 2021 Council Minutes February 18, 2021 14 THAT the Council meeting be adjourned at 8:02 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, February18, 2021 7:30 p.m. A. A. Van Leeuwen and Best Line Farms PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: ACTING CLERK|PLANNNING COORDINATOR MARGARET UNDERHILL DEPUTY CLERK BRENDA GIBBONS FIRE CHIEF|BY-LAW ENFORCEMENT OFFICER HARRY BARANIK SIGNED IN ATTENDEES: None 1. CALL TO ORDER Mayor Ketchabaw called the public meeting to order at 7:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Zoning Application submitted by A. Van Leeuwen and Best Line Farms THE PURPOSE of this By-law is to rezone the lands from Special Agriculture (A2) to Rural Residential (RR) to recognize the change in land use from agricultural in nature to residential in nature, in Zoning By-law Z456-2003. The lands are located at 54728 Best Line, north side of Best Line, west of Somers Road. THE EFFECT of this By-law will be to fulfill conditions of Consent E01/21 to rezone the severed lands from an agricultural zone to a residential zone, as a result of a surplus farm dwelling severance. 5. PUBLIC PARTICIPATION None. Statutory Planning Minutes Zoning – Van Leeuwen & Best Line Farms February 18, 2021 6. CORRESPONDENCE None. 7. OTHER BUSINESS None. 8. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the Zoning By-law be considered at the regular meeting of March 4, 2021; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application A. Van Leeuwen and Best Line Farms is now complete at 7:32 p.m. MAYOR CLERK PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z721-2021 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM GREGORY UNDERHILL FARMS LTD. TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z721-2021 on the 18th day of February 2021 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Local Planning Appeals Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 11th day of March 2021 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is to rezone the agricultural lands (retained) from Agriculture (A1) and Tourist Commercial (C3) Zone to Special Agriculture (A2) to recognize agricultural uses and prohibit new dwellings; and to rezone the residential lands (severed) from Agriculture (A1) Zone to Rural Residential (RR) Zone to recognize the change in land use from agricultural in nature to residential in nature and to permit reduced minimum lot frontage, in Zoning By-law Z456-2003. The lands are located at 55309 Orchard Line, south side of Orchard Line, east of Brown Road. THE EFFECT of this By-law will be to fulfill conditions of Consent E43/20 to rezone the retained lands to recognize agricultural use and prohibit new dwellings; and to rezone the severed lands from an agricultural zone to a residential zone and to permit reduced lot frontage, as a result of a surplus farm dwelling severance. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Local Planning Appeal Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Local Planning Appeal Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection by contacting the municipal office. DATED AT THE MUNICIPALITY OF BAYHAM THIS 19th day of February 2021. NOTE: For information regarding the fees associated with an appeal to the Local Planning Appeal Tribunal, please see the following link: https://olt.gov.on.ca/tribunals/lpat/lpat-process/fee-chart/ or contact the Municipality. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 Tel: 519-866-5521 Ext 222 Fax: 519-866-3884 E-mail: munderhill@bayham.on.ca W: www.bayham.on.ca NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: MARK AND ROSEMARIE MCCORD, 56813 LIGHT LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law Amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold an electronic virtual public meeting on Thursday, March 18, 2021 at 7:30 p.m. to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. If you wish to participate in the virtual public meeting, you must register with the Planning Coordinator a minimum 48 hours prior to the meeting. THE PURPOSE of this By-law is to rezone 20.0 ha (49 ac) of lands from Agriculture (A1) to Special Agriculture (A2) to prohibit new dwellings; and to rezone 0.4 ha (1.1 ac) of lands from Agriculture (A1) to Rural Residential (RR) to recognize the change in land use from agricultural in nature to residential in nature, in Zoning By-law Z456-2003. The lands are located at 56813 Light Line, south side, east of Toll Gate Road. THE EFFECT of this By-law will be to fulfill conditions of Consent E06/21 to rezone the retained agricultural lands to prohibit new dwellings and the severed lands from an agricultural zone to a residential zone as a result of a surplus farm dwelling severance. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. *** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings remain open to public comment. Please be advised that equal consideration is given to all written and oral presentations provided to the municipality prior to or at a public meeting in regards to land use planning applications. When possible please consider utilizing written correspondence. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 26th day of February 2021. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: DOROTHY EMERSON, 55233 LIGHT LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law Amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold an electronic virtual public meeting on Thursday, March 18, 2021 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. If you wish to participate in the virtual public meeting, you must register with the Planning Coordinator a minimum 48 hours prior to the meeting. THE PURPOSE of this By-law is to rezone 1.9 ha (4.7 ac) portion of the subject lands from Holding Village Residential (R1(h2)) to Holding Village Residential (R1(h2/h3)), adding holding “h3” provision for Environmental Impact Study (EIS) prior to development of the lands for residential purposes, in Zoning By-law Z456-2003. The lands are located west of 55233 Light Line, south side, west of Bogus Road described as Part Lot 13 Concession 3. THE EFFECT of this By-law will be to fulfill conditions of Consent E61/19 to rezone the lands to require the submission of an Environmental Impact Study (EIS) to ensure the mitigation of impacts to natural heritage features and their ecological function for future residential development. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. *** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings remain open to public comment. Please be advised that equal consideration is given to all written and oral presentations provided to the municipality prior to or at a public meeting in regards to land use planning applications. When possible please consider utilizing written correspondence. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 26th day of February 2021. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca TO: FROM: DATE: REPORT: SUBJECT: REPORT DEVELOPMENT SERVICES Mayor & Members of Council Margaret Underhill, Deputy Clerk/Planning Coordinator March 4, 2021 DS-10/21 FILE NO. C-07 / D13.Best Line Roll # 3401-000-005-12700 Rezoning Application - Vanleeuwen & Best Line Farms Zoning By-law 2723-2021 BACKGROUND: Appointed Agent David Roe, on behalf of Antonia Van Leeuwen and Best Line Farms Ltd., submitted a rezoning application to rezone the property at 54728 and 54744 Best Line described as Concession 10 Part Lot 9 to satisfy a condition of Consent Application E01-21. The consent application was considered by Council in Staff Report DS-04/21 on January 21, 2021 and Land Division Committee granted on January 27, 2021 for the purpose of severing a surplus farm dwelling. A public meeting was held February 18, 2021 with no written public comments and no attendees. At the time of writing this report no applicant or public comments have been received. The purpose of this By-law is to rezone the lands from Special Agriculture (A2) to Rural Residential (RR) to recognize the change in land use from agricultural in nature to residential in nature, in Zoning By-law 2456-2003. The lands are located at 54728 Best Line, north side of Best Line, west of Somers Road. The effect of this By-law will be to fulfill conditions of Consent E01/21 to rezone the severed lands from an agricultural zone to a residential zone, as a result of a surplus farm dwelling severance. DISCUSSION The application provides for the rezoning of the lands as per the consent condition. Staff and planner are supportive of the purpose and effect of the zoning amendments to satisfy the condition of consent and therefore recommend approval. Ministry of Agriculture, Ministère de l’Agriculture, de Food and Rural Affairs l'Alimentation et des Affaires rurales Office of the Minister Bureau du ministre 77 Grenville Street, 11th Floor 77, rue Grenville, 11e étage Toronto, Ontario M7A 1B3 Toronto (Ontario) M7A 1B3 Tel: 416-326-3074 Tél. : 416 326-3074 www.ontario.ca/OMAFRA www.ontario.ca/MAAARO Good things grow in Ontario Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2 À bonne terre, bons produits Bureau principal du ministère: 1 Stone Road West, Guelph (Ontario) N1G 4Y2 February 11, 2020 Paul Shipway CAO/Clerk Municipality of Bayham pshipway@bayham.on.ca Dear Paul Shipway: The best small businesses are born out of a passion and a dream. When it comes to many home-based food businesses, they start with a love of food and a cherished family recipe. Whether passionate about making grandma’s coveted baked goods or a new take on homegrown pickles, jams and preserves, we are making it easier for Ontarians to share their homemade goods with their communities and turn their passion into a successful business. As our government recently announced, Ontario has made changes to the Food Premises Regulation under the Health Protection and Promotion Act that allow more flexibility for small, independent businesses to sell their low-risk, home-prepared foods from their homes or at special events like farmers’ markets, festivals and fairs. While these changes came into effect on January 1, 2020, the desire to start low-risk, home based food businesses has only increased during COVID, which is why we’re clarifying the rules now. Low-risk foods are non-hazardous and do not require refrigeration. They include such items as baked goods, pickles, jams and preserves, chocolates, hard candies and brittles, fudge and toffees, granola, trail mix, nuts and seeds, and coffee beans and tea leaves. These regulatory changes support Ontario’s entrepreneurs in running a home-based food business, without compromising our high standards for food safety. The changes also give Ontarians new opportunities to buy locally produced foods. …/2 - 2 - The Ministry of Health has published a guide to help such entrepreneurs take the recommended steps to succeed, in a food-safe way, in their homemade food business efforts: www.health.gov.on.ca/en/pro/programs/publichealth/coronavirus/docs/selling_low_risk_f ood.pdf I welcome you to use your networks to share this important information with those who may be interested. Starting a home-based food business is an excellent opportunity for people across Ontario to share their culinary creativity, build a business for themselves and be part of the province’s agri-food sector. Our government is committed to encouraging this growing part of the economy and to support all the good things that are grown and produced right here in Ontario. Thank you for your support of this initiative and for all your efforts to partners with us as we strive to build strong communities and a vibrant economy in Ontario. Sincerely, Ernie Hardeman Minister of Agriculture, Food and Rural Affairs COVID-19 Reminders  Practise physical distancing – stay 2 metres away from others in public  Wash your hands – with soap and water thoroughly and often  Get the facts - www.ontario.ca/page/covid-19-stop-spread February 21, 2021 Ed Ketchabaw, Mayor Municipality of Bayham 56169 Heritage Line, PO Box 160 Straffordville, ON N0J 1Y0 Dear Mayor Ketchabaw and Municipality of Bayham Council, Re: Elgin County 2021 Budget Please be advised that Elgin County Council at its February 9, 2021 meeting approved By-Law 21-03, Being a By-Law to Provide for the Adoption of the 2021 Budget of the Corporation of the County of Elgin and to Establish the 2021 Tax Ratios, and to Establish the 2021 Tax Rates for the County Constituent Municipalities. Enclosed please find a certified copy of the Budget By-Law, and a Budget Fact Sheet for the Elgin County 2021 Budget. If you have any questions or comments, please do not hesitate to contact me. Yours truly, Jim Bundschuh, Director of Financial Services Enclosure $200,000 Anticipated additional provincial funding for Elgin’s Long-Term Care Homes resulting from efficiencies. E L G I N C O U N T Y 2 0 2 1 B U D G E T F A S T F A C T S T a x R a t e I n c r e a s e 2.9 % 2 0 2 1 T o t a l L e v y $ 39.1M Elgin County Council approved the 2021 Municipal Budget with a 2.9% tax rate increase* over 2020. The budget is in alignment with Council's 2020-2022 Strategic Plan Priority of Investing in Elgin by making responsible financial decisions through: L e v y i n c r e a s e o v e r 2 0 2 0 $ 1.8M T a x I n c r e a s e o n R e s i d e n t i a l P r o p e r t y v a l u e d a t $3 5 0 ,0 0 0 $ 61 Additional Funding Cost Increases Service Enhancements Ensuring Elgin has the necessary tools, resources and infrastructure to deliver programs and services now and in the future; and, $900,000 Facility repairs and improvements to County-owned buildings. $100,000 Insurance increases. $150,000 Ongoing investment in Elgincentives Program to encourage community revitalization initiatives. Achieved through a shift in priorities for the Economic Development department. $300,000 Costs to implement priority recommendations contained within the Service Delivery Review as selected by County Council. Delivering mandated programs and services efficiently and effectively. *Elgin's Local Municipal Partners combine their tax rate with the County rate and the education rate to determine a total tax rate. $32.9M Terrace Lodge Redevelopment $5.0M Rodney Reconstruction (Rd. 103 and Rd. 104) $2.6M Road 25 Rehabilitation (incl. 0.5m Partial Paved Shoulder) $2.8M Meeks Bridge Replacement Long-Term Care Homes 35%Roads and Bridges 19% Ambulance 16% Support Departments 14% Cultural Services 5% Protection Services 3% C O U N T Y E X P E N D I T U R E S M A J O R C A P I T A L P R O J E C T S $1.4M Bothwell Bridge Rehabilitation $1.5M Road 18 (Rd. 14 to Rd. 20) Rehabilitation $3.9M King George Lift Bridge Rehabilitation $3.1M Administration Building Elevator Replacement $1.2M Shaw Hill Drainage Improvements (Rd. 45) $1.0M Road 45 Rehabilitation (Rd. 3 to Rd. 16) $2.0M Road 27 Rehabilitation - Union to Sparta $1.1M Road 48 Full Depth Reclamation plus one lift of asphalt resurfacing (Rd. 25 to Rd. 30) $1.5M Elm Street at Centennial Road Intersection Improvement Municipal Property Assessment Corporation (MPAC) 1% Social Services/Employment, Public Health 5% Planning & Development 2% 2021 $72.4 M (Council/Admin/Finance/HR/IT) COUNTY OF ELGIN By-Law No. 21-03 " BEING A BY-LAW TO PROVIDE FOR THE ADOPTION OF THE 2021 BUDGET OF THE CORPORATION OF THE COUNTY OF ELGIN AND TO ESTABLISH THE 2021 TAX RATIOS, AND TO ESTABLISH THE 2021 TAX RATES FOR THE COUNTY CONSTITUENT MUNICIPALITIES” WHEREAS Section 289 of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper-tier municipality shall in each year prepare and adopt estimates of all sums required during the year for the purposes of the upper-tier municipality; and, WHEREAS Section 308(5) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of an upper-tier municipality shall in each year establish the tax ratios for that year for the upper-tier municipality and its lower-tier municipalities; and, WHEREAS Section 308(7) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper-tier municipality establish for each property class, a single tax ratio for the upper-tier municipality and its lower-tier municipalities; and, WHEREAS Section 308(15-18) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper-tier municipality may opt to have certain optional property classes apply within the County; and, WHEREAS the province, starting in 2018, has giving municipalities the option to reduce the property tax rate on qualifying value-added activities that occur on farms as part of the farming business to 75 per cent lower than the industrial or commercial tax rates that would otherwise apply; and, WHEREAS the local municipally owned landfill sites in Dutton Dunwich and West Elgin did not previously pay property tax to the County for these properties and the new landfill tax ratio would unfairly penalize the local municipalities; and, WHEREAS it is necessary to apply the revenue neutral landfill ratio/tax rate; and, WHEREAS the Municipal Act, 2001, S.O. 2001 c.25 s.107 provides that Council may make grants to any body Council deems in the interest of the municipality . NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the large industrial class be chosen as an optional property class. 2. THAT the optional 75% reduction in the Small-Scale On-Farm Business Sub- Class tax ratio remain in effect. 3. THAT the municipalities of Dutton Dunwich and West Elgin be granted relief on the full portion of the County property taxes on the landfills that these municipalities use for local resident waste. 4. THAT the 2021 tax ratios for the County of Elgin set out on Schedule “A”, attached hereto and forming part of this by-law, be approved and adopted by Council. 5. THAT the 2021 budget of the County of Elgin set out on Schedule “B”, attached hereto and forming part of this by-law, which incorporates estimates for revenue and for expenditures be approved and adopted by Council. 6. THAT the 2021 tax rates for the assessment in each property class set out in Schedule “C”, attached hereto and forming part of this by-law, be approved and adopted by Council. 7. THAT the 2021 ten-year capital plan, set out in Schedule “D” attached hereto and forming part of this by-law, be approved and adopted by Council. 8. THAT debentures of $6 million in 2021, as part of a plan to borrow $44 million between 2020-2030 to fund the ten-year capital plan, be approved by Council. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 9TH DAY OF FEBRUARY 2021. Julie Gonyou, Tom Marks, Chief Administrative Officer. Warden. COUNTY OF ELGIN By-Law 21-03 2021 SCHEDULE A Ratios PROPERTY CLASS Current Prior Residential 1.0000 1.0000 Farmland Awaiting Dev. 0.5000 0.5000 New Multi-Residential 1.0000 1.0000 Multi-Residential 1.9999 1.9999 Commercial - Occupied 1.6376 1.6376 Commercial - Small Value Added Farm 0.4094 0.4094 Commercial - Vacant Land 1.6376 1.6376 Industrial - Occupied 2.2251 2.2251 Industrial - Small Value Added Farm 0.5563 0.5563 Industrial - Vacant Land 2.2251 2.2251 Large Industrial - Occupied 2.8318 2.8318 Large Industrial - Vacant 2.8318 2.8318 Pipelines 1.1446 1.1446 Farm 0.2300 0.2300 Managed Forests 0.2500 0.2500 Landfill 33.4027 33.4027 Schedule B 2021 Operating BudgetBy‐Law 21‐03 ($000) Prior Budget Current Budget Better / (Worse) (Net Income) / (Net Income) / (Net Income) / Revenue Expense Cost Revenue Expense Cost Revenue Expense Cost 0) CORPORATE ACTIVITIES 41,602 6,119 (35,483) 42,230 7,303 (34,927) 628 (1,183) (555) 1) WARDEN AND COUNCIL 3 424 421 3 424 421 ‐(0) (0) 2) ADMINISTRATIVE SERVICES 345 1,035 689 426 1,234 808 80 (200) (119) 3) FINANCIAL SERVICES ‐663 663 ‐723 723 ‐(61) (61) 4) HUMAN RESOURCES 35 628 593 45 719 674 10 (91) (81) 5) ADMINISTRATION BUILDING 746 1,412 666 829 1,479 650 83 (67) 16 6) CORPORATE SERVICES 25 843 818 25 944 919 ‐(101) (101) 7) ENGINEERING SERVICES 7,700 13,337 5,637 4,053 13,613 9,560 (3,647) (276) (3,923) 8) HOMES FOR SENIORS SERVICES 20,162 25,186 5,024 20,691 25,631 4,940 529 (445) 83 9) MUSEUM/ARCHIVES 480 832 353 56 713 657 (424) 119 (305) 10) LIBRARY SERVICES 176 3,075 2,899 176 3,122 2,946 ‐(47) (47) 11) INFORMATION TECHNOLOGIES 70 1,124 1,054 73 1,207 1,133 3 (83) (80) 12) PROVINCIAL OFFENSES & COLLECTIONS 2,079 1,958 (121) 2,293 2,157 (136) 214 (200) 15 13) AMBULANCE & EMERGENCY SERVICES 8,109 11,365 3,256 8,108 11,734 3,626 (0) (369) (370) 14) ECONOMIC DEVELOPMENT & TOURISM 411 1,924 1,513 332 1,413 1,081 (78) 511 432 Total Regular Operating Net Income Budget 81,941 69,922 (12,019) 79,341 72,418 (6,923) (2,601) (2,495) (5,096) Carry‐Forward Project Budget (2,459) Total Net Budget (9,382) COUNTY OF ELGIN By-Law 21-03 SCHEDULE C: 2021 Tax Rates PROPERTY CLASS Prior Current % Residential 0.607403% 0.624937% 2.9% Farmland Awaiting Dev. 0.303702% 0.312469% 2.9% New Multi-Residential 0.607403% 0.624937% 2.9% Multi-Residential 1.214745% 1.249812% 2.9% Commercial - Occupied 0.994683% 1.023397% 2.9% Commercial - Small Value Added Farm 0.248671% 0.255849% Commercial - Vacant Land 0.994683% 1.023397% 2.9% Industrial - Occupied 1.351532% 1.390547% 2.9% Industrial - Small Value Added Farm 0.337898% 0.347652% Industrial - Vacant Land 1.351532% 1.390547% 2.9% Large Industrial - Occupied 1.720044% 1.769697% 2.9% Large Industrial - Vacant 1.720044% 1.769697% 2.9% Pipelines 0.695233% 0.715303% 2.9% Farm 0.139703% 0.143736% 2.9% Managed Forests 0.151851% 0.156234% 2.9% Landfill 20.288870% 20.874557% 2.9% Definition: "Tax rate" means the tax rate to be levied against property expressed as a percentage, to six decimal places, of the assessment of the property. Levy ($000) 37,275 39,060 4.8% Memo: Change in Levy Increases on existing buildings Levy generated on new buildings (growth) 1,096 689 2.9% 1.9% Schedule D 2021 Capital BudgetBy‐Law 21‐03 ($000) Prior Budget Current Budget Better / (Worse) 0) CORPORATE ACTIVITIES 25 108 (83) 5) ADMINISTRATION BUILDING 3,415 1,399 2,016 7) ENGINEERING SERVICES 20,834 22,917 (2,083) 8) HOMES FOR SENIORS SERVICES 1,343 3,570 (2,227) 9) MUSEUM/ARCHIVES 40 40 (0) 10) LIBRARY SERVICES 373 340 33 11) INFORMATION TECHNOLOGIES 779 796 (17) 13) AMBULANCE & EMERGENCY SERVICES 486 677 (191) 14) ECONOMIC DEVELOPMENT & TOURISM 10 (10) Total Regular Operating Net Income Budget 27,295 29,858 (2,563) Carry‐Forward Project Budget 40,457 Total Net Budget 70,315 Page 1 of 2 February 24, 2021 Sent via E-mail: premier@ontario.ca The Honourable Doug Ford, Premier of Ontario Legislative Building, Queen’s Park Toronto, ON M7A 1Y7 Dear Premier Ford: Re: Resolution – Ontario Fire College Closure Please be advised that, at its meeting of February 22, 2021, the Council of The Corporation of the City of Port Colborne resolved as follows: WHEREAS the Ontario Fire College Campus has been in operation in Gravenhurst since 1958; and WHEREAS the Ontario Fire College Campus is one of the primary sources of certified training for Ontario Firefighters; and WHEREAS the Ontario Fire College Campus has built a reputation of integrity, credibility, and reliability in providing some of the best training to our Fire Services within the Province of Ontario; and WHEREAS the Ontario Fire College Campus has been used to train and certify both Volunteer, Part-Time and Career firefighters throughout Ontario; and WHEREAS the Regional Training Centers are not all created equal and similar in function to the Ontario Fire College Campus; and WHEREAS the Ontario Fire College Campus gives Ontario Firefighters another option other than Regional Training Centers to obtain National Fire Protection Association (NFPA) certifications; and WHEREAS the Ontario Fire College Campus is the most cost-effective method for municipalities to certify Firefighters to NFPA Standards in Ontario; and …2 Municipal Offices: 66 Charlotte Street Port Colborne, Ontario L3K 3C8 · www.portcolborne.ca T 905.835.2900 ext 106 F 905.834.5746 E amber.lapointe@portcolborne.ca Corporate Services Department Clerk’s Division Page 2 of 2 WHEREAS the Ontario Government enacted and revoked 0. Reg. 379/18: Firefighter Certification in 2018; and WHEREAS when the Ontario Government revoked 0. Reg. 379/18: Firefighter Certification, it was made known by the Office of the Solicitor General that the act would be amended and brought back in the future; and THEREFORE, BE IT RESOLVED THAT the City of Port Colborne requests that the Province of Ontario reverse their decision to close the Ontario Fire College Campus in Gravenhurst as the OFC is one of the best and most cost-effective methods for municipalities to train their firefighters which assists us in protecting our residents; and BE IT FURTHER RESOLVED THAT this Resolution is forwarded to the Honourable Doug Ford Premier of Ontario, the Honourable Sylvia Jones; Ontario Solicitor General, the Honourable Steve Clark, Minister of Municipal Affairs and Housing, the Ontario Fire Marshal; Jon Pegg, and all municipalities within the Province of Ontario. Your favourable consideration of this request is respectfully requested. Sincerely, Amber LaPointe City Clerk ec: Honourable Sylvia Jones, Ontario Solicitor General Honourable Steve Clark, Minister of Municipal Affairs and Housing Jon Pegg, Ontario Fire Marshal Association of Municipalities of Ontario (AMO) Ontario Municipalities 312915 Dereham Line R. R. # 1, Mount Elgin, ON N0J 1N0 Phone: (519) 877-2702; (519) 485-0477; Fax: (519) 485-2932 www.swox.org A leader in the development and delivery of municipal services for the growth and well-being of our community January 11, 2021 Premier Doug Ford Legislative Building, Queens Park Toronto, ON M7A 1A1 Dear Premier Ford: Speeding on provincial, county and municipal roadways continues to put the lives of Ontarians at risk. While we have access to several tools to help mitigate speeding traffic, the one tool that is currently not fully available to us is Automatic Speed Enforcement (ASE) (aka Photo Radar). Over the past decade, in South West Oxford the vast majority of charges laid are for drivers travelling well in excess of the posted speed limit. The cost of providing police time for something that could be done through the use of technology is disturbing to our council. The Council feels that it would be far more effective to have police concentrate on other problems such as Break and Enters, illegal drugs and domestic problems. We need a way to address the poor behaviours and habits that are putting our citizens at risk and tying up much needed first responder resources that could be better utilized to improve the well-being of our communities. Speeding, particularly through our small villages, creates community concerns for the safety and wellbeing of our children and other vulnerable members. We need your help. In keeping with this The Council of the Township of South-West Oxford duly moved and carried the following resolution at the regular meeting held on January 5, 2021: …RESOLVED that the Council of the Township of South-West Oxford provide direction to the Clerk to send a letter to the Premier, MPP Ernie Hardeman, AMO and all Ontario municipalities in support of the use of Automatic Speed Enforcement (photo radar) by municipalities. Please help municipalities in the Province by passing the necessary regulations for municipalities to use ASE (if they choose) that will bring about the driving behavioural changes we need. We look forward to your help with this issue. Yours truly, Mary Ellen Greb, CAO c.c. AMO, Honourable Ernie Hardeman, Ontario Municipalities 8348 Wellington Road 124 P.O. Box 700 Rockwood ON N0B 2K0 Tel: 519-856-9596 Fax: 519-856-2240 Toll Free: 1-800-267-1465 Jenni Spies Tel: 519-856-9596 Deputy Clerk jspies@get.on.ca February 8, 2021 Ministry of Municipal Affairs and Housing 17th Floor, 777 Bay Street Toronto, ON M7A 2J3 Attention: The Hon. Steve Clark Re: Advocacy for Reform – MFIPPA Legislation At the Township of Guelph/Eramosa’s Regular Meeting of Council held on Monday February 1, 2021, the following resolution was put forward and passed: Be it resolved that the Council of the Township of Guelph/Eramosa has received Clerk’s Department Report 21/03 regarding Advocacy for Reform – MFIPPA Legislation; and That that the following motions be passed in support of a request to review and reform of the Municipal Freedom of Information and Protection of Privacy Act: WHEREAS the Municipal Freedom of Information and Protection of Privacy Act R.S.O. 1990 (MFIPPA) dates back 30 years; AND WHEREAS municipalities, including the Township of Guelph/Eramosa, practice and continue to promote open and transparent government operations, actively disseminate information and routinely disclose public documents upon request outside of the MFIPPA process; AND WHEREAS government operations, public expectations, technologies, and legislation surrounding accountability and transparency have dramatically changed and MFIPPA has not advanced in line with these changes; AND WHEREAS the creation, storage and utilization of records has changed significantly, and the Municipal Clerk of the Municipality is responsible for records and information management programs as prescribed by the Municipal Act, 2001; Jenni Spies Tel: 519-856-9596 ext. 107 Deputy Clerk jspies@get.on.ca AND WHEREAS regulation 823 under MFIPPA continues to reference antiquated technology and does not adequately provide for cost recovery, and these financial shortfalls are borne by the municipal taxpayer; AND WHEREAS the threshold to establish frivolous and/or vexatious requests is unreasonably high and allows for harassment of staff and members of municipal councils, and unreasonably affects the operations of the municipality; AND WHEREAS the Act fails to recognize how multiple requests from an individual, shortage of staff resources or the expense of producing a record due to its size, number or physical location does not allow for time extensions to deliver requests and unreasonably affects the operations of the municipality; AND WHEREAS the name of the requestor is not permitted to be disclosed to anyone other than the person processing the access request, and this anonymity is used by requesters to abuse the MFIPPA process and does not align with the spirit of openness and transparency embraced by municipalities; AND WHEREAS legal professionals use MFIPPA to gain access to information launch litigation against institutions, where other remedies exist; AND WHEREAS there are limited resources to assist administrators or requestors to navigate the legislative process; AND WHEREAS reform is needed to address societal and technological changes in addition to global privacy concerns and consistency across provincial legislation; BE IT RESOLVED THAT the Ministry of Government and Consumer Services be requested to review the MFIPPA, and consider recommendations as follows: 1. That MFIPPA assign the Municipal Clerk, or designate to be the Head under the Act; 2. That MFIPPA be updated to address current and emerging technologies; 3. That MFIPPA regulate the need for consistent routine disclosure practices across institutions; 4. That the threshold for frivolous and/or vexatious actions be reviewed, and take into consideration the community and available resources in which it is applied; 5. That the threshold for frivolous and/or vexatious also consider the anonymity of requesters, their abusive nature and language in Jenni Spies Tel: 519-856-9596 ext. 107 Deputy Clerk jspies@get.on.ca requests to ensure protection from harassment as provided for in Occupational Health and Safety Act; 6. That the application and scalability of fees be designed to ensure taxpayers are protected from persons abusing the access to information process; 7. That administrative practices implied or required under the Act, including those of the IPC, be reviewed and modernized; 8. That the integrity of the Act be maintained to protect personal privacy and transparent governments. Please accept this for your information and any necessary action. Sincerely, Jenni Spies Deputy Clerk Cc. Ted Arnott, MPP Wellington-Halton Hills Michael Chong, MP Wellington-Halton Hills Minister of Consumer Services Information and Privacy Commissioner of Ontario Association of Municipalities of Ontario Association of Clerks and Treasurers of Ontario Ontario Clerks THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2021-012 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD MARCH 4, 2021 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held March 4, 2021 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 4th day of March, 2021. ____________________________ _____________________________ MAYOR CLERK