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Home My WebLink AboutFebruary 04, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, February 4, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment A. Nancy Shea 7:30 p.m. Public Planning Meeting A. Gregory Underhill Farms Ltd. B. John Stewart PRESENT MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT STAFF PRESENT ACTING CLERKIPLANNNING COORDINATOR MARGARET UNDERHILL DEPUTY CLERK BRENDA GIBBONS TREASURER LORNEJAMES MANAGER OF CAPITAL PROJECTS1 WATER/WASTEWATER ED ROLOSON MANAGER OF PUBLIC WORKS STEVE ADAMS 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3, REVIEW OF ITEMS NOT LISTED ON AGENDA A. PROCEDURAL MOTION Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By- law be suspended for the duration of the February 4, 2021 Meeting of Council due to the functional abilities of the electronic meeting platform. A recorded vote was held on the Procedural Motion: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x 2021 Council Minutes CARRIED 4. ANNOUNCEMENTS None. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Special Council Meeting held January 19, 2021 B. Council Meeting held January 21, 2021 Moved by: Councillor Donnell Seconded by: Council Chilcott February 4, 2021 THAT the minutes of the Special Council Meeting held January 19, 2021 and the Council Meeting held January 21, 2021 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report PS-01/21 by Ed Roloson, Manager of Capital ProjectslWater Wastewater, Steve Adams, Manager of Public Works and Jamie Pilkey, Road Operations Supervisor re 2020 Municipality of Bayham Asset Management Plan Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report PS-01/21 re 2020 Municipality of Bayham Asset Management Plan be received for information; z 2021 Council Minutes February 4, 2021 AND THAT the CAOICIerk endorse the 2020 Municipality of Bayham Asset Management Plan; AND THAT the Council of the Corporation of the Municipality of Bayham approve the 2020 Municipality of Bayham Asset Management Plan. CARRIED B. Report PS-02/21 by Ed Roloson, Manager of Capital ProjectslWater/Wastewater re 2020 Annual Drinking Water and Compliance Summary Reporting for the Bayham & Richmond Water Systems Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report PS-02/21 re 2020 Annual Drinking Water and Compliance Summary Reports for the Bayham & Richmond Drinking Water Systems be received for information. CARRIED 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Zoning By-law Amendment — Gregory Underhill Farms Ltd., 55309 Orchard Line, Port Burwell B. Notice of Public Meeting re Proposed Zoning By-law Amendment — J. Stewart, Concession 9, Part Lot 21 C. Notice of Public Meeting re Proposed Minor Variance — Nancy Shea, 6 Libbye Avenue, Port Burwell D. Notice of Committee of Adjustment Decision —Anthony Guenther, 55879 First Street, Straffordville E. Notice of Committee of Adjustment Decision — David & Margaretha Friesen, 10460 Peters Court, North Hall Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT correspondence item 10.1.1-A - 10.1.1-E be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 3 2021 Council Minutes February 4, 2021 C. Report DS-08/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning Application — Stewart Zoning By-law No. Z722-2021 Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report DS-08/21 regarding the Stewart rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 4, 2021 associated with this application, there were no submissions received and no oral presentations regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the property owned by John Stewart located in Concession 9 Lot 21, subject to Consent Application E46-49/20 with the retained parcel, from Hamlet Residential [HR(h2)] Zone to Hamlet Residential (HR) Zone; AND THAT Zoning By-law Z722-2021 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Township of Matachewan re Support of Resolution regarding request for future grant application deadlines be given a longer turnaround time B. Perth County re Extension of Grant Deadlines C. Municipality of Mississippi Mills re Request for Revision to Municipal Elections D. Town of Bracebridge re Infrastructure Funding E. Ontario Stone, Sand and Gravel Association re Gravel Facts in Ontario F. Municipality of Southwest Middlesex re Drainage Matters CN Rail G. Township of South-West Oxford re Photo Radar H. Municipality of Bayham 2021 Capital Projects Notice Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence item 11.1.1-A — 11.1.1-H be received for information. 2021 Council Minutes CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report TR-02/21 by Lorne James, Treasurer re 2022 Budget Schedule Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler February 4, 2021 THAT Report TR-02/21 re 2022 Budget Schedule be received for information, AND THAT the proposed Budget Guidelines and meeting dates be approved as set out in Report TR-02/21. CARRIED 12. BY-LAWS A. By-law No. Z722-2021 Being a by-law to further amend By-law No. Z456-2003 — Stewart (This by-law follows the recommendation in Report DS-08/21 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of February 4, 2021) Moved by: Deputy Mayor Weisler Seconded by. Councillor Chilcott THAT By-law No. Z722-2021 be read a first, second and third time and finally passed. 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an "In Camera" Session at 7:40 p.m. to discuss: • Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a crown agency of any of them; • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board CARRIED A. Confidential Report regarding information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a crown agency of any of them; a position, plan, procedure, criteria or instruction to be applied to any S. 2021 Council Minutes February 4, 2021 negotiations carried on or to be carried on by or on behalf of the municipality or local board (Investing in Canada Infrastructure Program - ICIP) 14.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise from the "In Camera" session at 8:32 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-009 Being a by-law to confirm all actions of Council Moved by: Councillor Chiilcott Seconded by: Councillor Donnell THAT Confirming By -Law No. 2021-009 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:33 p.m. . -:1 R �HJ CLERK' 6