HomeMy WebLinkAboutFebruary 18, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, February 18, 2021 7:00 p.m. 7:30 p.m. Public Planning Meeting A. A. Van Leeuwen and Best Line Farms Ltd.
The February 18, 2021 Council Meeting will be held virtually via Zoom and livestreamed on YouTube.
The Public may watch the Council meeting utilizing the Municipality of Bayham YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg
1.CALL TO ORDER
2.DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3.REVIEW OF ITEMS NOT LISTED ON AGENDA
4.ANNOUNCEMENTS
5.DELEGATIONS
6.ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A.Council Meeting held February 4, 2021
B.Statutory Planning Meeting held February 4, 2021 re Zoning Amendment J. Stewart
C.Statutory Planning Meeting held February 4, 2021 re Zoning Amendment Gregory UnderhillFarms Ltd.
7.MOTIONS AND NOTICE OF MOTION
8.RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9.PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
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9.2 Reports to Council
A.Report FR-01/21 by Harry Baranik, Fire Chief|By-law Enforcement Officer re Review of
Medical Call Responses
10.DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A.Notice of Committee of Adjustment Decision – A-02/21 Nancy Shea, 6 Libbye Ave., PortBurwell
B.Notice of Public Meeting re Proposed Zoning By-law Amendment – A. Van Leeuwen andBest Line Farms Ltd., 54728 Best Line
10.1.2 Requiring Action
10.2 Reports to Council
B.Report DS-09/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re RezoningApplication – G. Underhill Zoning By-law No. Z721-2021
11.FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A.Norfolk County re Endorsement St. Catharines Resolution Bill 197
B.Township of Asphodel-Norwood re Community Safety & Well Being Plan – ExtensionRequest
C.Elgin County re Aylmer-Elgin-St. Thomas Community Safety and Well-Being PlanUpdate
D.Long Point Region Conservation Authority Minutes of meeting held January 13, 2021
E.Township of Conmee re The Municipal Act and Municipal Elections Act
F.Township of Perth South re Ontario announces Working Group to better focusConservation Authorities
11.1.2 Requiring Action
11.2 Reports to Council
A.Report TR-03/21 by Lorne James, Treasurer re 2020 Public Sector Salary DisclosureAct (PSSD)
B.Report TR-04/21 by Lorne James, Treasurer re 2020 Investment Report
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C.Report TR-05/21 by Lorne James, Treasurer re 2020 Council Remuneration and
Expenses
D.Report TR-06/21 by Lorne James, Treasurer re 2020 Q4 Variance Report
E.Report TR-07/21 by Lorne James, Treasurer re 2020 Surplus Allocation
F.Report CAO-03/21 by Brenda Gibbons, Deputy Clerk re 2021 Municipal Assistance
12.BY-LAWS
A. By-law No. 2021-010 Being a by-law to further amend By-law No. 2018-007, being a by-law to appoint Municipal Officers and Employees for the Municipality of Bayham
B. By-Law No. Z721-2021 Being a by-law to further amend By-law No. Z456-2003-Gregory
Underhill Farms Limited (This by-law follows the recommendation in Report DS-09/21 by
Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting ofFebruary 18, 2021)
13.UNFINISHED BUSINESS
14.OTHER BUSINESS
14.1 In Camera
14.2 Out of Camera
15.BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2021-011 Being a by-law to confirm all actions of Council
16.ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, February 4, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment A. Nancy Shea 7:30 p.m. Public Planning Meeting A. Gregory Underhill Farms Ltd. B. John Stewart PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: ACTING CLERK|PLANNNING COORDINATOR MARGARET UNDERHILL
DEPUTY CLERK BRENDA GIBBONS TREASURER LORNE JAMES MANAGER OF CAPITAL PROJECTS| WATER/WASTEWATER ED ROLOSON MANAGER OF PUBLIC WORKS STEVE ADAMS 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. PROCEDURAL MOTION
Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler
THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By- law be suspended for the duration of the February 4, 2021 Meeting of Council due to the functional abilities
of the electronic meeting platform. A recorded vote was held on the Procedural Motion: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
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4. ANNOUNCEMENTS None. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Special Council Meeting held January 19, 2021
B. Council Meeting held January 21, 2021 Moved by: Councillor Donnell
Seconded by: Council Chilcott THAT the minutes of the Special Council Meeting held January 19, 2021 and the Council
Meeting held January 21, 2021 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council A. Report PS-01/21 by Ed Roloson, Manager of Capital Projects|Water Wastewater, Steve Adams, Manager of Public Works and Jamie Pilkey, Road Operations Supervisor re 2020 Municipality of Bayham Asset Management Plan Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler
THAT Report PS-01/21 re 2020 Municipality of Bayham Asset Management Plan be received for information;
AND THAT the CAO|Clerk endorse the 2020 Municipality of Bayham Asset
2021 Council Minutes February 4, 2021
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Management Plan;
AND THAT the Council of the Corporation of the Municipality of Bayham approve the 2020 Municipality of Bayham Asset Management Plan. CARRIED
B. Report PS-02/21 by Ed Roloson, Manager of Capital Projects|Water/Wastewater re 2020 Annual Drinking Water and Compliance Summary Reporting for the Bayham & Richmond Water Systems Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler THAT Report PS-02/21 re 2020 Annual Drinking Water and Compliance Summary
Reports for the Bayham & Richmond Drinking Water Systems be received for information. CARRIED 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Zoning By-law Amendment – Gregory Underhill Farms Ltd., 55309 Orchard Line, Port Burwell B. Notice of Public Meeting re Proposed Zoning By-law Amendment – J. Stewart, Concession 9, Part Lot 21
C. Notice of Public Meeting re Proposed Minor Variance – Nancy Shea, 6 Libbye Avenue, Port Burwell D. Notice of Committee of Adjustment Decision – Anthony Guenther, 55879 First Street,
Straffordville
E. Notice of Committee of Adjustment Decision – David & Margaretha Friesen, 10460
Peters Court, North Hall
Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT correspondence item 10.1.1-A - 10.1.1-E be received for information. CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
C. Report DS-08/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning Application – Stewart Zoning By-law No. Z722-2021
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Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report DS-08/21 regarding the Stewart rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 4, 2021 associated with this application, there were no submissions received and no oral presentations regarding this matter and that all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the property owned by John Stewart located in Concession 9 Lot 21,
subject to Consent Application E46-49/20 with the retained parcel, from Hamlet Residential [HR(h2)] Zone to Hamlet Residential (HR) Zone; AND THAT Zoning By-law Z722-2021 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Township of Matachewan re Support of Resolution regarding request for future grant application deadlines be given a longer turnaround time B. Perth County re Extension of Grant Deadlines
C. Municipality of Mississippi Mills re Request for Revision to Municipal Elections
D. Town of Bracebridge re Infrastructure Funding
E. Ontario Stone, Sand and Gravel Association re Gravel Facts in Ontario
F. Municipality of Southwest Middlesex re Drainage Matters CN Rail G. Township of South-West Oxford re Photo Radar
H. Municipality of Bayham 2021 Capital Projects Notice
Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence item 11.1.1-A – 11.1.1-H be received for information.
CARRIED
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11.1.2 Requiring Action
11.2 Reports to Council A. Report TR-02/21 by Lorne James, Treasurer re 2022 Budget Schedule Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report TR-02/21 re 2022 Budget Schedule be received for information. AND THAT the proposed Budget Guidelines and meeting dates be approved as set out in Report TR-02/21.
CARRIED 12. BY-LAWS A. By-law No. Z722-2021 Being a by-law to further amend By-law No. Z456-2003 – Stewart (This by-law follows the recommendation in Report DS-08/21by Margaret Underhill,
Deputy Clerk/Planning Coordinator during the regular meeting of February 4, 2021) Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. Z722-2021 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an “In Camera” Session at 7:40 p.m. to discuss:
• Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a crown agency of any of them;
• a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board CARRIED
A. Confidential Report regarding information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a crown agency of any of them; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Investing in Canada Infrastructure Program - ICIP)
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14.2 Out of Camera
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler THAT the Council do now rise from the “In Camera” session at 8:32 p.m. with nothing to report. CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2021-009 Being a by-law to confirm all actions of Council Moved by: Councillor Chiilcott
Seconded by: Councillor Donnell THAT Confirming By-Law No. 2021-009 be read a first, second and third time and finally
passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:33 p.m. CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON
Council Chambers Thursday, February 4, 2021 7:30 p.m. J. Stewart PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL
DAN FROESE SUSAN CHILCOTT STAFF PRESENT:
ACTING CLERK|PLANNNING COORDINATOR MARGARET UNDERHILL DEPUTY CLERK BRENDA GIBBONS TREASURER LORNE JAMES
MANAGER OF CAPITAL PROJECTS| WATER/WASTEWATER ED ROLOSON MANAGER OF PUBLIC WORKS STEVE ADAMS SIGNED IN ATTENDEES: None 1. CALL TO ORDER
Mayor Ketchabaw called the public meeting to order at 7:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared. 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Zoning Application submitted by J. Stewart
THE PURPOSE of this By-law is to is remove the Holding (h2) provisions on five (5)
residential lots with a combined land area of 1.4 ha (3.4 acres) located on Part Lot 21,
Concession 9, on the west end of Eden along Eden Line, west of Plank Road, in the
Hamlet of Eden from the Hamlet Residential Holding (HR(h2)) Zone to the Hamlet
Residential (HR) Zone in Zoning By-law No. Z456-2003.
THE EFFECT of this By-law will be to is to remove the Holding (h2) provisions on five (5)
residential lots with a combined land area of 1.4 ha (3.4 acres) located on Part Lot 21,
Concession 9, on the west end of Eden along Eden Line, west of Plank Road, in the
2 Statutory Planning Minutes Zoning - Stewart February 4. 2021
Hamlet of Eden from the Hamlet Residential Holding (HR(h2)) Zone to the Hamlet
Residential (HR) Zone in Zoning By-law No. Z456-2003.
5. PUBLIC PARTICIPATION
None.
6. CORRESPONDENCE None.
7. OTHER BUSINESS None.
8. ADJOURNMENT Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the Zoning By-law be considered at the regular meeting of February 4, 2021; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application J. Stewart is now complete at 7:33 p.m.
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON
Council Chambers Thursday, February 4, 2021 7:30 p.m. Gregory Underhill Farms Ltd. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL
DAN FROESE SUSAN CHILCOTT STAFF PRESENT:
ACTING CLERK|PLANNNING COORDINATOR MARGARET UNDERHILL DEPUTY CLERK BRENDA GIBBONS TREASURER LORNE JAMES
MANAGER OF CAPITAL PROJECTS| WATER/WASTEWATER ED ROLOSON MANAGER OF PUBLIC WORKS STEVE ADAMS SIGNED IN ATTENDEES: None 1. CALL TO ORDER
Mayor Ketchabaw called the public meeting to order at 7:34 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Zoning Application submitted by Gregory Underhill Farms Ltd. THE PURPOSE of this By-law is to rezone the retained agricultural lands from Agriculture
(A1) and Tourist Commercial (C3) Zone to Special Agriculture (A2) to recognize
agricultural uses and prohibit new dwellings; and to rezone the severed lands from
Agriculture (A1) Zone to Rural Residential (RR) Zone to recognize the change in land use
from agricultural in nature to residential in nature and to permit reduced lot frontage, in
Zoning By-law Z456-2003. The lands are located at 55309 Orchard Line, south side of
Orchard Line, east of Brown Road.
2 Statutory Planning Minutes Zoning - Underhill February 4. 2021
THE EFFECT of this By-law will be to fulfill conditions of Consent E43/20 to rezone the
retained lands to recognize agricultural use and prohibit new dwellings; and to rezone the severed lands from an agricultural zone to a residential zone and to permit reduced lot frontage, as a result of a surplus farm dwelling severance.
5. PUBLIC PARTICIPATION None.
6. CORRESPONDENCE None.
7. OTHER BUSINESS None.
8. ADJOURNMENT
Moved by: Councillor Chillcott Seconded by: Councillor Froese THAT the Zoning By-law be considered at the regular meeting of February 18, 2021; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application Gregory Underhill Farms Ltd. is now complete at 7:36 p.m.
MAYOR CLERK
DECISION
COMMITTEE OF ADJUSTMENT
MUNICIPALITY OF BAYHAM
56169 Heritage Line, P.O. Box 160, Straffordville, Ontario, N0J 1Y0
Telephone: 519- 866-5521 Fax: 519- 866-3884
Application No. A-02/21
Applicant: Nancy Shea
Lot: Plan 191 Part Lots 6 and 7
Roll Numbers: 34-01-002-001-50800
Street Address: 6 Libbye Ave, Port Burwell
Date of Hearing: February 4, 2021
Date of Decision: February 4, 2021
RECOMMENDATION
THAT the Committee of Adjustment Secretary/Treasurer’s report DS-07/21 regarding the Shea minor
variance be received;
AND THAT the Committee of Adjustment considered all written and oral submissions received on this
application, the effect of which helped the committee to make an informed decision;
AND WHEREAS the Committee agrees that the proposed variances as presented meet Section 45.1(1) of
the Planning Act and are considered minor;
THEREFORE application A-02/21 submitted by Nancy Shea, pursuant to Section 45 of the Planning Act for
minor variance, is granted to allow relief from Municipality of Bayham Zoning By-law Z456-2003:
Section 10.3 Minimum Lot Area - Lot area of 428 m2 (0.1 ac) whereas the minimum lot area is 1,390
m2 (0.34 acre)
Section 10.4 Minimum Lot Frontage - lot frontage of 11.4 m (37.5 ft) whereas 20.0 m (65.6 ft) is the
permitted minimum
Section 10.9.2 Minimum Side Yard Width - side yard setback of 0.25 m (0.82 ft) whereas 3.0 m (9.8
ft) is the permitted minimum
Section 10.12.13.2 Regulations for Accessory Buildings - accessory building front yard setback of
0.36 m (1.18 ft) whereas 1.0 m (3.28 ft) is the required minimum
Section 4.2 Accessory Uses Subsection e) - accessory building setback of 0.07 m (0.23 ft) whereas
1.0 m (3.28 ft) is the required minimum
Decision: GRANTED
Reasons for the Decision:
• the variance is considered to be minor in nature in accordance with the requirements of the Planning Act
• the variance application meets the “four tests” of Section 45.(1) Planning Act
• the variances maintain the general intent and purpose of the Official Plan and Zoning By-law
Concur in the Decision: ELECTRONIC MEETING DECISION
Ed Ketchabaw ___________yes_________________
Rainey Weisler __________yes__________________
C. Valerie Donnell __________yes__________________
Dan Froese __________yes__________________
Susan Chilcott __________yes_________________
NOTICE OF LAST DATE OF APPEAL
TAKE NOTICE that any person or agency may appeal to the Local Planning Appeal Tribunal in respect of the By-
law variance within 20-days of the Notice of Decision by filing with the undersigned, not later than the 25TH DAY OF
FEBRUARY 2021, a notice of appeal setting out the objection to the Decision and the reasons in support of the
objections. It is also necessary to submit a filing fee of $300.00 with the notice of objection.
Dated at the Municipality of Bayham this 5th day of February 2021.
Margaret Underhill, Secretary Treasurer
Committee of Adjustment
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: A. VAN LEEUWEN AND BEST LINE
FARMS LTD., 54728 BEST LINE
TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning
By-law Amendment.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold
an electronic virtual public meeting on Thursday, February 18, 2021 at 7:30 p.m. to consider a
proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. If you wish to
participate in the virtual public meeting, you must register with the Planning Coordinator a
minimum 48 hours prior to the meeting.
THE PURPOSE of this By-law is to rezone the lands from Special Agriculture (A2) to Rural
Residential (RR) to recognize the change in land use from agricultural in nature to residential in
nature, in Zoning By-law Z456-2003. The lands are located at 54728 Best Line, north side of Best
Line, west of Somers Road.
THE EFFECT of this By-law will be to fulfill conditions of Consent E01/21 to rezone the severed
lands from an agricultural zone to a residential zone, as a result of a surplus farm dwelling
severance.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed amendment.
*** Given the current COVID-19 legislative restrictions and limitations, land use planning
meetings remain open to public comment. Please be advised that equal consideration is given
to all written and oral presentations provided to the municipality prior to or at a public meeting in
regards to land use planning applications. When possible please consider utilizing written
correspondence.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body is not entitled to appeal the decision of the Council of the Corporation of the
Municipality of Bayham to the Local Planning Appeal Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body may not be added as a party to the hearing of an appeal before the Local Planning
Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written
request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the
Municipal Office.
Dated at the Municipality of Bayham this 29th day of January 2021.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
January 22, 2021
The Honourable Doug Ford
Premier of Ontario
Legislative Building
Queen's Park
Toronto ON M7 A 1A1
doug.fordco@pc.ola.org
The Honourable Jeff Yurek
Norfolk County
Office of the Mayor
Ministry of the Environment, Conservation and Parks
5th Floor 777 Bay St.
Toronto, ON
M7A 2J3
jeff.yurek@pc.ola.org
The Honourable Steve Clark
Ministry of Municipal Affairs and Housing
17th Floor 777 Bay St.
Toronto, ON
MSG 2ES
steve.clark@pc.ola.org
Dear Premier Ford and Honourable Ministers,
Re: Endorsement St. Catharines Resolution Bill 197
At their meeting of January 19, 2021 Norfolk County Council approved Resolution No. 6 of the Council-ln
Committee meeting of January 12, 2021 endorsing the resolution of St. Catharines respecting Bill 197 which
reads as follows:
Res. 6
WHEREAS Schedule 6 of Bill 197, COVID-19 Economic Recovery Act, 2020 considers amendments to
the Environmental Assessment Act relating to municipal autonomy and the principle that
municipalities can veto a development outside their municipal boundary in an adjacent municipality;
and
WHEREAS Bill 197 empowers multiple municipalities to 'veto' development of a landfilling site within a
3.5 km zone inside the boundary of an adjacent municipality; and
WHEREAS Bill 197 establishes a dangerous precedent that could be expanded to other types of
development; and
o Governor 50 Colborne St., S. • Simcoe ON N3Y 4H3Simcoe T: 519.426.5870 Ext. 1220 • F: 519.426.7366Square norfolkcounty.ca
1
REPORT TO COUNTY COUNCIL
FROM: Julie Gonyou, Chief Administrative Officer
DATE: January 19, 2021
SUBJECT: Aylmer-Elgin-St. Thomas Community
Safety and Well-Being Plan Update
.
RECOMMENDATION:
THAT the January 19, 2021, report titled, Aylmer-Elgin-St. Thomas Community Safety
and Well-Being Plan Update, submitted by Julie Gonyou, CAO, be received and filed for
information.
INTRODUCTION:
The Ontario government requires that all municipalities prepare and adopt a Community
Safety and Well-Being (CSWB) Plan as outlined in Bill 175 – The Safer Ontario Act1.
Legislative amendments related to Community Safety and Well-Being (CSWB) planning
came into force on January 1, 2019, as an amendment to the Police Services Act, 1990
(PSA). Due to the efforts required to respond to the COVID-19 pandemic, the Ontario
government has extended the deadline for municipalities to complete and adopt a
CSWB Plan to July 1, 20212
Municipalities have a leadership role in identifying their local priority risks in the
community and addressing these risks through evidence-based programs and
strategies, focusing on social development, prevention and risk intervention. The Town
of Aylmer, County of Elgin and City of St. Thomas are taking a holistic approach to
CSWB planning, and planning for a joint Aylmer-Elgin-St. Thomas CSWB Plan is well
underway.
1 https://www.ontario.ca/laws/statute/s18003
2 Coronavirus (COVID-19) Support and Protection Act22020 amended the Police Services Act, S.O. 2019
to prescribe a new deadline for the completion and adoption of CSWB plans.
2
DISCUSSION:
The Aylmer-Elgin-St. Thomas CSWB Plan will set out how partners across different
sectors can work together to make our community a safer, more inclusive community
where all residents thrive. CSWB planning recognizes that complex risks to safety and
well-being cannot be addressed in isolation by any one organization, agency or sector.
The goal of this process is to achieve greater coordination and collaboration on issues
and situations before they escalate.
CSWB Goals:
The Goals of the Aylmer-Elgin-St. Thomas Community Safety and Well-Being Plan are
to:
• Engage citizens, businesses, agencies and organizations in making Elgin,
Aylmer and St. Thomas healthier for all;
• Increase our understanding of local risk factors;
• Reduce demand for emergency response and acute care;
• Ensure individuals are receiving the right response at the right time by the right
service provider;
• Increase the reputation of Elgin, Aylmer and St. Thomas as a safe and healthy
community in which to live, work and play; and
• Increase the community’s sense of pride.
Leadership:
The County of Elgin has been designated to lead this collaborative planning process
with a Coordinating Committee and Advisory Committee. Jennifer Kirkham
(Mischevious Cat Productions) has been hired to support the plan development in our
community.
Coordinating Committee Members
• Chief Administrative Officers from the County of Elgin and Town of Aylmer
• City Manager – City of St. Thomas
• Mayors from the Town of Aylmer and City of St. Thomas
• Councillor (Elgin County)
• Councillor (City of St. Thomas)
• Police Chiefs – Aylmer Police Service and St. Thomas Police Service
• Additional leadership and support: Elgin County Legislative Services Coordinator
(Carolyn Krahn)
3
Advisory Committee Members
The Advisory Committee is comprised of over 20 organizations, representing various
sectors including community agencies, emergency and police services, social service
providers, and local government. Multi-sector collaboration is a key factor in our
community’s CSWB planning process. Existing planning tables and groups with multi-
sectoral representation and mandates have been supportive of this process.
PLAN DEVELOPMENT:
The Community Safety and Well-Being Plan work is being guided by the Province’s
Community Safety and Well-Being Framework3 (“Framework”).
Requirements:
A CSWB Plan must include the following core information:
3 https://www.mcscs.jus.gov.on.ca/english/Publications/MCSCSSSOPlanningFramework.html
4
• Local priority risk factors that have been identified based on community
consultations and multiple sources of data, such as Statistics Canada and local
sector-specific data;
• Evidence-based programs and strategies to address those local priority risk
factors; and
• Measurable outcomes with associated performance measures to ensure that the
strategies are effective and outcomes are being achieved.
Four (4) Phases
Planning for a CSWB Plan has been ongoing since March 2020. The planning process
includes four (4) Phases:
Phase 1: Project Planning and Onboarding
• Kick off meeting with the Coordinating Committee
• Introductory email and video for the Advisory Committee
Phase 2: Research and Asset Mapping
• Data package
• Inventory of existing planning tables
Phase 3: Community Engagement (ongoing)
• Advisory Committee Online Discussion Forum
• Advisory Committee Survey
• Data walk session with the Advisory Committee
• General public survey (Open July 27 – December 4, 2020; 429 responses –
4.72 confidence interval)
• Interviews with the Ontario Health Team, Elgin Community Foundation
Phase 4: Plan Development (currently underway)
• Identify areas of focus for the Plan
• Review community assets
• Identify strategies
• Set measurable outcomes
• Performance measurement framework
5
Community Safety and Well-Being Elements
The public and community partner surveys asked questions about the following
elements of Community Safety and Well-Being (*):
• Criminal Activity
• Discrimination, Marginalization
and Racism
• Education and Skills
Development
• Employment
• Emotional Violence
• Family Support
• Financial Security
• Housing Security
• Internet Access and Digital
Literacy
• Mental Health Issues
• Mobility Safety
• Physical Health Issues
• Social Behaviours
• Social Environment
• Social Support
• Street Violence and Gang Issues
• Substance Use and Addiction
• Transportation
• Victimization
(*) note: survey respondents were provided with a definition of each element
Preliminary Identification of Community Priorities4
Top Priorities for the Aylmer-Elgin-St. Thomas CSWB Plan identified through the public
survey are:
1. Mental Health Issues
2. Education and Skills Development
3. Substance Use and Addiction
4. Criminal Activity
5. Housing Security
6. Employment
Community Partners identified the following Top Priorities:
1. Housing Security
2. Mental Health Issues
3. Substance Use and Addiction
4. Poverty and Income Security
5. Regional Economy
4 Responses are available by community and survey response summary is available on the County’s
CSWB landing page www.elgincounty.ca/CSWB. Meeting minutes, agendas and additional information
about the CSWB Plan can be accessed on the County’s website as well.
6
6. Primary Care/Physical Health
Next Steps in the CSWB Plan Development
The Advisory Committee and Coordinating Committee will conduct a comprehensive
review of the priorities identified by community partners and the general public, along
with the strategies/initiatives that are currently underway in our community. It is
anticipated that the insights and ideas shared by community partners and the general
public will inform the context of the plan and will identify any gaps in services or
resources available in our community. As well, this information will be used to help
build the strategies and actions for the plan.
FUNDING IMPLICATIONS:
The following list includes Provincial and Federal funding opportunities5 that could be
leveraged to support the implementation of the Aylmer-Elgin-St. Thomas CSWB Plan.
Provincial Funding Opportunities
• Safer and Vital Communities (SVC) Grant;
• Proceeds of Crime – Front Line Policing (POC-FLP) Grant;
• Community Safety and Policing (CSP) Grant
• Youth Collective Impact Program
• Youth Opportunities Fund
• Community Homelessness Prevention Initiative
• Civil Remedies Grant Program
• Seniors Community Grant Program
• Ontario Trillium Foundation
5 Note: Timing for call-for-applications and eligibility criteria has not yet been reviewed.
7
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin Growing Elgin Investing in Elgin
☒ Ensuring alignment of
current programs and
services with community
need.
☒ Exploring different
ways of addressing
community need.
☒ Engaging with our
community and other
stakeholders.
☒ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
☒ Fostering a healthy
environment.
☒ Enhancing quality of
place.
☒ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
☒ Delivering mandated
programs and services
efficiently and
effectively.
Additional Comments: The CSWB planning process aligns with Elgin County
Council’s 2020-2022 Strategic Plan and associated Action Plan.
LOCAL MUNICIPAL PARTNER IMPACT:
As prescribed in legislation, every municipal Council shall prepare, and by resolution,
adopt a CSWB plan. The same process must be followed for a joint CSWB Plan (i.e.
every municipality involved must pass a resolution to adopt the joint plan). The
Coronavirus (COVID-19) Support and Protection Act, 2020 amended the Police
Services Act by prescribing a new deadline for the completion and adoption of CSWB
Plans. The new deadline for municipalities to prepare and adopt a CSWB Plan is July
1, 2021.
The PSA includes regulatory requirements for municipalities related to the publication of
their CSWB plans. These requirements include:
• Publishing a CSWB Plan publicly (website) within 30 days after adopting it;
• Making printed copies of the CSWB Plan available for review by anyone who
requests it;
• Publishing the plan in any other manner or form the municipality desires.
8
New legislation identifies that a municipality is required to provide the Minister of
Community and Correctional Services with any prescribed information related to (upon
request):
• The Municipality’s CSWB plan, including preparation, adoption or implementation
of the plan;
• Any outcomes from the municipality’s CSWB plan; and
• Any other prescribed matter related to the CSWB plan6.
COMMUNICATION REQUIREMENTS:
A copy of this report will be provided to all Local Municipal Partner CAOs for distribution
to their Councils, as appropriate.
CONCLUSION:
The implementation of a CSWB Plan will mark a shift in focus from a reactive,
response-based approach to incidents to a more predictive, holistic approach to
community safety.
6 Note: Additional requirements related to monitoring CSWB plans may be outlined in regulation in the
future.
All of which is Respectfully Submitted
Julie Gonyou
Chief Administrative Officer
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Virtual Meeting Minutes of January 13, 2021
Approved February 3, 2021
Members in attendance: Dave Beres, Robert Chambers, Kristal Chopp, Michael
Columbus, Valerie Donnell, Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian
Rabbitts, John Scholten and Peter Ypma
Staff in attendance: Judy Maxwell, Aaron LeDuc, Ben Hodi, Paul Gagnon, Zachary Cox
and Dana McLachlan.
Guests: Kimberly Earls and Christine Jacob
Regrets: none
1. Welcome and Call to Order
The chair called the meeting to order at 6:30 p.m., Wednesday, January 13, 2021.
2. Additional Agenda Items
There were no additional agenda items.
3. Declaration of Conflicts of Interest
None were declared.
4. Election of Chair and Vice-Chair 2021
The Chair and Vice-Chair vacated their seats and Ms. Kimberley Earls, Economic
Development Coordinator for South Central Ontario Region Economic Development
Corporation assumed the Chair position. The positions for Chair and Vice-Chair were
declared vacant.
a) Appointment of Scrutineer(s)
A-1/21
Moved by J. Scholten
Seconded by P. Ypma
THAT the LPRCA Board of Directors appoints Christine Jacob as scrutineer for the
purpose of electing officers.
CARRIED
b) Election of Chair
1) Call for Nominations
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 2 -
Robert Chambers nominated Michael Columbus who accepted the nomination.
Chair Earls made two further calls for nominations. There were no further nominations.
2) Motion to Close Nominations for Chair
A-2/21
Moved by V. Donnell
Seconded by D. Beres
That the nominations for the Chair be closed.
CARRIED
3) Distribution and collection of ballots by Scrutineer: Not required
4) Announce Election Results
Michael Columbus was declared the Long Point Region Conservation Authority Chair
for 2021.
5) Motion to Destroy Ballots: Not required
c) Election of Vice-Chair
1) Call for Nominations
Dave Beres nominated John Scholten who accepted the nomination.
Chair Earls made two further calls for nominations. There were no further nominations.
2) Motion to Close Nominations for Vice-Chair
A-3/21
Moved by P. Ypma
Seconded by T. Masschaele
That the nominations for the LPRCA Vice-Chair be closed.
CARRIED
3) Distribution and collection of ballots by Scrutineer: Not required
4) Announce Election Results
John Scholten was declared the Long Point Region Conservation Authority Vice-Chair
for 2021.
5) Motion to Destroy Ballots: Not required
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 3 -
The Chair and Vice-Chair thanked their nominators and the Board for their support and
were looking forward to the year ahead.
M. Columbus assumed the Chair. Ms. Earls and Ms. Jacob were thanked for their
service and left the meeting at 6:45 p.m.
5. Committee Appointments
A-4/21
Moved by I. Rabbitts
Seconded by S. Patterson
THAT the LPRCA Board of Directors approves the following appointments for 2021:
Dave Beres as the Land Acquisition Chair;
And
John Scholten and the LPRCA Chair to the Lee Brown Marsh Management Committee;
And
Robert Chambers, Dave Beres, Tom Masschaele and the LPRCA Chair to the Backus
Museum Committee;
And
Dave Beres, Ken Hewitt, Valerie Donnell, the LPRCA Chair and LPRCA Vice-chair to
the Audit and Finance Committee.
CARRIED
6. Deputations
There were no deputations.
7. Minutes of the Previous Meeting
a) Board of Directors Meeting of December 2, 2020
A-5/21
Moved by J. Scholten
Seconded by V. Donnell
That the minutes of the Board of Directors Meeting held December 2, 2020 be adopted
as circulated.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 4 -
8. Business Arising
There was no business arising.
9. Review of Committee Minutes
There were no committee meeting minutes for review.
10. Correspondence
A-6/21
Moved by P. Ypma
Seconded by D. Beres
That the correspondence outlined in the Board of Director’s Agenda of January 13,
2021 be received as information
CARRIED
11. Development Applications
a) Staff Approved applications
Staff approved 22 applications since the last meeting in December. The applications
included replacement dwellings, emergency shoreline protection, and other smaller
projects. LPRCA-81/20 Revised, LPRCA-162/20 Revised, LPRCA-185/20, LPRCA-
235/20 Revised, LPRCA-236/20 Revised, LPRCA-237/20 Revised, LPRCA-238/20
Revised, LPRCA-239/20 Revised, LPRCA-255/20, LPRCA-256/20, LPRCA-277/20,
LPRCA-278/20, LPRCA-279/20, LPRCA-280/20, LPRCA-281/20, LPRCA-282/20,
LPRCA-284/20, LPRCA-285/20, LPRCA-287/20, LPRCA-288/20, LPRCA-289/20, and
LPRCA-292/20.
All of the staff approved applications met the requirements as set out in Section 28 of
the Conservation Authorities Act.
A-7/21
Moved by V. Donnell
Seconded by R. Chambers
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated December 21, 2020 as information.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 5 -
b) New applications
The Planning Department staff recommended seven applications for approval.
A-8/21
Moved by I. Rabbitts
Seconded by T. Masschaele
THAT the LPRCA Board of Directors approves the following Development Applications
contained within the background section of this report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-290/20 LPRCA-291/20 LPRCA-295/20
LPRCA-293/20 LPRCA-294/20 LPRCA-296/20
LPRCA-5/21
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
CARRIED
12. New Business
a) 2021 LPRCA BUDGET VOTE
After the Budget meeting on November 12, 2020, the 2021 LPRCA Budget was
circulated to member municipalities for a 30-day comment period on November 13,
2020. Municipal council presentations were requested and provided to Oxford County
and the Township of Norwich, and correspondence was received from the Municipality
of Bayham as noted above.
A-9/21
Moved by D. Beres
Seconded by J. Scholten
That the LPRCA Board of Directors approves the following recommendations regarding
LPRCA’s 2021 Operating and Capital budgets;
1. That the 2021 proposed Ontario Regulation 178/06 Permit Fees and Planning
Act Review Fees be approved as set out in Attachment 1;
2. That the 2021 proposed Conservation Area User Fees be approved as set out in
Attachment 2;
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 6 -
3. That the 2021 Operating Budget in the total amount of $4,421,734 and requiring
a Municipal Levy- Operating of $1,686,943 be approved as set out in Attachment
3;
4. That the 2021 Capital Budget in the total amount of $615,000 requiring a General
Municipal Levy- Capital of $375,000 be approved as set out in Attachment 3;
5. That the proposed 2021 Consolidated Budget in the total amount of $5,036,734
and requiring a Municipal Levy –Consolidated of $2,061,943 be approved as set
out in Attachment 3.
Member Municipality/Group Weight Present? Yes No
Valerie Donnell Municipality of Bayham 4.76 Y
Robert Chambers County of Brant 7.14 Y
Stewart Patterson Haldimand County 7.46 Y
Ken Hewitt Haldimand County 7.46 Y
Valerie Donnell Township of Malahide 0.77 Y
Kristal Chopp Norfolk County 12.50 Y
Michael Columbus Norfolk County 12.50 Y
Tom Masschaele Norfolk County 12.50 Y
Ian Rabbitts Norfolk County 12.50 Y
John Scholten Township of Norwich 7.47 Y
Peter Ypma
Township of South-West
Oxford 7.47 Y
Dave Beres Town of Tillsonburg 7.47 Y
100 100 100
CARRIED
b) General Manager’s Report
The GM reported that it was again a busy year for the planning department providing
comment to member municipalities for planning applications, completing lawyer
inquiries and processing permits. There were 37 more permits approved over last year.
The 50-acre bush lot property donation closed December 30, 2020. Tax receipts are to
be issued under the Ecological Gifts Program.
Craig Jacques, Water Resources Specialist, resigned December 18th and Matt Churly,
Water Resources Analyst, will be assuming the Source Water Protection duties.
The phone system was down between December 31, 2020 and January 4, 2021 and
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 7 -
any messages left during that time were lost.
The Chair asked for an update on the pandemic protocols and the General Manager
indicated that there is a COVID Safety Plan and the Enclosed Public Space Face Mask
Policy. Safety measures for staff were reviewed relating to COVID-19.
A-10/21
Moved by J. Scholten
Seconded by T. Masschaele
That the LPRCA Board of Directors receives the General Manager’s Report for
December 2020 as information.
CARRIED
c) Update on Bill 229 and Schedule 6
As per Resolution #A-116/20, passed at last month’s meeting, letters were sent to the
Premier, the Ministers of Finance, Environment Conservation and Parks, Municipal
Affairs and Housing, Natural Resources and Forestry, and to all watershed member
municipalities and watershed Members of Provincial Parliament.
Bill 229 and an amended Schedule 6 received Royal Assent on December 8, 2020.
A working group has been established to help the province develop the regulations. The
members of the working group were recently announced and includes Conservation
Ontario General Manager, Kim Gavine, and staff from seven conservation authorities
including Hassaan Basit, President and CEO of Halton Region Conservation Authority,
who was selected as Chair.
A-11/21
Moved by D. Beres
Seconded by V. Donnell
THAT the LPRCA Board of Directors receives the Bill 229 and Schedule 6 Update
report as information,
CARRIED
d) Hearing Procedures Policy Update
The purpose of the amendment is to allow electronic hearings, administrative updates
and to streamline the appendices.
A-12/21
Moved by P. Ypma
Seconded by V. Donnell
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 8 -
THAT the LPRCA Board of Directors approves the Hearing Procedures Policy,
Conservation Authorities Act, Section 28 as presented.
CARRIED
e) 2021 Tree Order Confirmation
Annually, LPRCA purchases a variety of native tree and shrub species for restoration
projects which include the LPRCA Private Land Tree Planting Program, 50 Million Tree
Program, Clean Water project and the Ontario Power Generation/Forest Corridor
Program. Staff proposed to order 40,350 seedlings for 2021 from two of the four
nurseries pre-selected by Forests Ontario’s 50 Million Program.
A-13/21
Moved by J. Scholten
Seconded by S. Patterson
THAT LPRCA Board of Directors approves the 2021 tree order of 40,350 trees at a cost
of $42,310 for the 2021 spring tree planting season.
CARRIED
K. Chopp left the meeting at 7:35 p.m.
f) Wetland Creation Project Tender
Staff routinely works with various partners to design and create wetland projects
throughout the watershed. The proposed wetland is located just west of the Big Creek
valley and is projected to be approximately 17,700 m2. Due to its large size, the project
was sent out for tender as per LPRCA policy. The project will be funded by Environment
Canada and Climate Change and ALUS Norfolk.
A-14/21
Moved by R. Chambers
Seconded by P. Ypma
THAT LPRCA Board of Directors accepts the tender submitted by Jim Granger
Excavating to create a wetland at 549 Concession A, South Walsingham, Norfolk County
for a total of $36,380 ($1.00 per cubic metre), excluding HST.
CARRIED
13. Closed Session
A-15/21
Moved by J. Scholten
Seconded by T. Masschaele
That the LPRCA Board of Directors does now enter into a closed session to discuss:
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 9 -
A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the Authority.
CARRIED
A-16/21
Moved by D. Beres
Seconded by R. Chambers
That the LPRCA Board of Directors does now adjourn from the closed session.
CARRIED
The Board approved the closed session minutes of December 2, 2020. There were no
other closed session items for discussion.
14. Adjournment
The Chair adjourned the meeting at 7:40 p.m.
Michael Columbus Dana McLachlan
Chair Administrative Assistant
The following resolution was passed by the Council of the Township of Conmee at its
regular meeting on January 26th 2021:
Resolution No. 2021-022
Moved by: Councillor Arnold
Seconded by: Councillor MacMaster
WHEREAS duly elected Officials of a Municipality, or a Township are expected to be above
reproach and to conduct themselves with integrity, truth, justice, honesty, transparency and
courtesy.
AND WHEREAS there are people of dubious character who have a Criminal Record, having been
convicted of a Federal Offence of any of the Federal Statutes of Canada, but not limited to the
Criminal Code or Narcotic Control Act, who are currently on Council of a Municipality or have let
their name stand for election for Mayor, Reeve or Councillor as a municipal candidate.
NOT WITHSTANDING the provisions of the Ontario Human Rights Code
THEREFORE BE IT RESOLVED that the Township of Conmee lobby the Provincial Government to
amend The Municipal Act and Municipal Elections Act, as may be, so that people with a criminal
record who have not had their record cleared from the RCMP Data Base by order of the Governor
General of Canada, be prohibited from becoming a candidate in municipal elections.
AND THAT an elected local government official be disqualified from office upon conviction of a
serious criminal offense and must resign
AND THAT Council of the Township of Conmee direct the Clerk to send a copy of this resolution to
the Ontario Premier Doug Ford, Attorney General Doug Downey, Solicitor-General Sylvia Jones,
Minister of Municipal Affairs Steve Clark, Association of Municipalities of Ontario, Rural Ontario
Municipal Association, Northern Ontario Municipal Association, Thunder Bay District Municipal
League, MPP Judith Monteith-Farrell, and all Ontario municipalities
CARRIED
Corporation of the Township of Perth South 3191 Road 122 St. Pauls, ON N0K 1V0 Telephone 519-271-0619 Fax 519-271-0647 mayor@perthsouth.ca
February 2, 2021
Via Email: minister.mecp@ontario.ca
Honourable Jeff Yurek Minister of Environment, Conservation, and Parks 777 Bay Street College Park - 5th Floor
Toronto, ON M7A 2J3
Re: ONTARIO ANNOUNCES WORKING GROUP TO BETTER FOCUS
CONSERVATION AUTHORITIES
Dear Minister,
The Municipality of Perth South (“Perth South”) is pleased to see your Ministry’s development of regulations for the Conservation Authorities Act, 1990 R.S.O. 1990, c. C.27 (the “Act”). Perth South supports the proposed changes your government passed
respecting conservation authorities in schedule 6 of Bill 229, the Protect, Support and
Recover from COVID-19 Act (Budget Measures), 2020 (“Bill 229”). I expressed this support in my email to you on November 5, 2020. Our municipality, like many others across Ontario, has encountered longstanding
conflicts regarding operational scope and costs with our principal conservation authority the Upper Thames River Conservation Authority (“UTRCA”). Despite requests made in writing and through delegations at annual Board Budget meetings no resolution has been found. It is for this reason that Perth South was pleased to see the changes made through Bill 229; however, we were disappointed when the Working Group composition
was announced as it is dominated by conservation authorities who are tasked with recommending the very regulations that govern them. I am sure you can agree that the initial optics of the governed designing the governance of themselves is concerning. Conservation authorities, most of whom opposed your reforms, should not be relied upon to develop fair and objective recommendations on their own.
Further to my email of January 12, 2021, I am writing to you to confirm and clarify your full intent and scope for the Working Group your Ministry announced on December 16,
2020 to develop updated regulations. We are hopeful that you will direct this Working
Group with clear, limited, and specific instructions that will focus on the intent of changes included in Bill 229. Perth South seeks your clarity that this Working Group’s tasks will be built on the
following principles in the areas of focus highlighted:
1. Mandatory core programs and services conservation authorities would be
required to provide.
(a) That ‘mandatory’ core programs are limited to the changes
included in schedule 6 of Bill 229: conservation lands solely owned by conservation authorities, flood-control, erosion, and natural hazards;
(b) That conservation authorities are not permitted any discretion via
regulations to exit those defined and strict categories; and (c) That ‘services’ must be concise, limited, and have obvious direct need to fulfil core mandates not merely ‘link’ or ‘complement’ the
same.
2. The agreements between municipalities and conservation authorities and
the transition period associated with non-mandatory programs and
services
(a) That the regulations establish a clear, consistent, and template pro- forma for these agreements that includes at a minimum: i. a specified time limitation to prevent perpetuity;
ii. clear intent and objectives; iii. clear definitions, terms, and conditions;
iv. the identified necessity for it/them; v. accurate, evidence-supported budget forecasting; vi. the impact of items (i-iv) on each participating
municipality; vii. supporting science-based evidence that meets or exceeds the standard(s)/threshold(s) applied to any third party deemed an applicant and/or subject to an
agreement’s provisions including on any items requiring peer review;
viii. municipal and public input mechanisms and timelines;
ix. dispute resolution processes that adhere to the legislation and the timelines proscribed therein; and
x. municipal refusal/opt-out clause(s) where proposals o
not have the support of the participating municipality and/or do not reasonably benefit a participating municipality or municipalities given their geographical extent or limit within the watershed of the
conservation authority in question.
(b) That the “transition period,” associated cannot be greater than one (1) fiscal year from the date of Bill 229’s passage in the case of any pre-existing agreement and no more than two (2) years from the
date of Bill 229’s passage; and
(c) That the Working Group must understand the principle that one “cannot do by regulation what one cannot do in law.”
3. How local members of the community can participate in their conservation
authorities through community advisory boards (a) That these advisory boards and the conservation authorities that they ‘advise’ are not delegated responsibilities or tasks that are a
normative function of a conservation authority’s operations and not delegation(s) or devolution(s) of a conservation authority’s board and its committees’ obligations and normal work; (b) That voluntarily submitted proposals for programs, projects, and
services cannot be for activities either not contemplated or permitted under either conservation authorities’ mandated functions or approved non-mandatory agreements; (c) That advisory committee’s recommendations and work are neither
binding nor required under a conservation authority’s administrative by-laws; (d) That any aspect of an advisory committee’s work that requires public consultation becomes a function of the conservation
authority’s board or its approved board-fulfilled committees not the advisory committee/group; (e) That membership on any advisory committee or group must be balanced and reflect its composition to watershed citizens who are
resident and contributing ratepayers in participant municipalities of the conservation authority in question;
(f) That conservation authorities’ obligations to conduct deliberate,
regular, thorough, and transparent public consultation on matters of policies, programs, and services cannot be delegated to an ‘advisory’ committee or group. That such functions remain a core and mandatory function of a conservation authority’s board; and
(g) That community advisory boards neither relieve nor substitute a conservation authority’s obligation to incorporate citizens into consultative and/or input processes that are board-led or directed.
We understand and agree that partnerships and collaboration are critical but want to
ensure that there is balance in the parties that will represent the Working Group. Perth South also looks forward to greater clarity from the Ministry with respect to conservation authority budget and levy processes in the regulation updates. We are
very pleased with the avenues of appeal Bill 229 will now provide, after recently
exploring the costly and difficult appeal process that previously existed. As you work to reach the final outcome on these long overdue changes, Perth South and its residents are relying on you to ensure that the development of regulations will
align with the spirit of the changes requested by Perth South and other municipalities
across the province during the consultations that occurred in early 2020. I thank you for the work you are undertaking and trust our comments will be received and conveyed with your support to this Working Group. I am confident many more
municipalities in this province would echo our points of view. Yours sincerely,
Robert Wilhelm Mayor Township of Perth South
cc: All municipalities in Ontario Ministry of Environment, Conservation, and Parks Working Group members on Proposed Regulations under the Conservation Authorities Act.
Randy Pettapiece, MPP Perth-Wellington
REPORT
TREASURY DEPARTMENT
TO:
FROM:
DATE:
REPORT:
Mayor & Members of Council
Lorne James, Treasurer
February 18, 2021
TR-03/21
SUBJECT: 2020 Public Sector Salary Disclosure Act (PSSDA)
BACKGROUND:
The Public Sector Salary Disclosure Act (PSSDA) requires all organizations covered by the Act to prepare a list, each year, of the employees who were paid $100,000 or more the year before,
with their names, positions, salaries and the value of their taxable benefits. Each organization
must make the list available for inspection without charge between March 31 and December 31 of the year it disclosed.
Employee Position Salary Paid Taxable Benefits
Shipwav, Paul CAO/ Clerk $141,741.68 $1,029.24
Roloson, Edward Manager of Capital
ProjectslWater/
Wastewater
$131,186.88 $1,029.24
James, Lorne Treasurer $102,192.30 $797.85
Knifton, William Chief Building Official/
Drainage
Superintendent
$103,837.44 $833.76
RECOMMENDATION
1.THAT Report TR-03/21 re 2020 Public Sector Salary Disclosure Act (PSSDA) be
received for information.
Respectfully submitted,
Lorne James, CPA, CA, Treasurer
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: February 18, 2021
REPORT: TR-04/21
SUBJECT: 2020 Investment Report
BACKGROUND: Section 8(1) of Ontario Regulation 438/97 requires the Treasurer to prepare and provide to Council, each year, an Investment Report concerning any prescribed investments the Municipality has under said regulation.
Attached hereto as Appendix ‘A’ is a summary of the portfolio performance for the year 2020. All investments listed are short-term, meaning the Municipality can withdraw funds at any time; the exception being the municipal drain/water debentures held. The municipal drain/water debentures portion of the portfolio is less than 10%.
The majority of the Municipality’s investments (90%) are with The One Investment Program, a
joint program administered by Local Authority Services Limited (LAS) and CHUMS Financing Corporation. These entities are wholly owned subsidiaries of Association of Municipalities of Ontario (AMO) and the Municipal Finance Officers Association (MFOA) respectively. All of the
Municipality’s funds in The One Fund are invested in the Bond Portfolio which is comprised of treasury bills, guaranteed investment certificates and government bonds.
The One Fund Program meets all the investment requirements of Regulation 438/97 and the investment policies established by By-law No. 2002-095.
ATTACHMENT Appendix ‘A’ – Investment Report for the year 2020.
RECOMMENDATION
1.THAT Report TR-04/21 re 2020 Investment Report be received for information.
Respectfully submitted,
________________________ Lorne James, CPA, CA, Treasurer
Account Description Balance 2020 Advances Balance Interest
#Dec-31-19 Interest (Withdrawals)Dec-31-20 Rate
General & Reserve Funds
01-0100-1030 General Surplus Funds - 7,467.58 - - -
01-0100-1176 Recievables Debentures - Rich 244,055.99 6,446.17 (24,854.40) 225,647.76 2.64%
01-0100-1177 Drain Debentures - - - -
01-0100-1460 General Funds 785,481.82 23,169.27 - 808,651.09 2.95%
01-0100-1461 Reserve Funds 2,055,939.17 59,626.34 - 2,115,565.51 2.90%
01-0100-1470 Eden Cemetery 15,701.23 453.89 - 16,155.12 2.89%
01-0100-1475 OMPF 582,805.72 16,946.08 - 599,751.80 2.91%
01-0100-1480 Parkland Reserve Funds 22,096.24 646.60 - 22,742.84 2.93%
01-0100-1485 Edison Museum Reserve 52,568.98 (3,713.13) (48,855.85) - -7.06%
01-0100-1490 Development Charges 39,694.57 1,162.27 - 40,856.84 2.93%
3,798,343.72 112,205.07 (73,710.25) 3,829,370.96
Allocation
General Fund 48,173.20
Cemetery Boards 325.75
Reserve Fund 63,706.12
112,205.07
Trust Funds
01-5050-1440 Cemetery Maintence &Care 255,063.99 7,468.64 - 262,532.63 2.93%
Municipality of Bayham
Investment Report - For the Year 2020
Appendix "A" Report TR-04-2021
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: February 18, 2021
REPORT: TR-05/21 FILE NO. F03.03 SUBJECT: 2020 Council Remuneration and Expenses BACKGROUND:
Pursuant to section 284(1) of the Municipal Act, 2001, a Statement of Remuneration and
Expenses for all the Members of Council is to be submitted by the Treasurer each year to Council. Itemized below are the remuneration and expenses for each Member of Council for the year 2020.
Taxable Expenses Conference & Mileage Reimbursements Ed Ketchabaw 20,542.64 0.00 0.00 Susan Chilcott 13,193.21 0.00 117.52 Val Donnell 13,193.21 0.00 377.24 Dan Froese 13,193.21 0.00 0.00
Rainey Weisler 15,405.03 0.00 890.84 Total $75,527.30 $0.00 $1,385.60 RECOMMENDATION
1. THAT Report TR-05/21 re 2020 Council Remuneration and Expenses be received for information.
Respectfully submitted,
__________________________ Lorne James, CPA, CA, Treasurer
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: February 18, 2021
REPORT: TR-06/21 FILE NO.
SUBJECT: 2020 Q4 VARIANCE REPORT
BACKGROUND:
The Q4 (fourth quarter) financial reports are provided for Council’s fiduciary review. This report provides a summary of current revenues and expenditures to December 31, 2020 and variances to the operating budget. In addition, a year-end reserve report is attached. There were a couple sale of assets to report in 2020.
DISCUSSION:
Operational departmental variances are noted within the attachments and all capital programs were substantially completed in 2020.
The 2020 operating and capital year brought several positive operational results from cost reductions, to new revenue, cost recovery initiatives, and improved procurement. The current covid-19 pandemic did increase the compliance costs in most departments and slowed our new
tax assessment growth. The Municipality is still exposed to risks in the upcoming year which include: covid-19, supply constraints for materials, foreign exchange fluctuations for materials and supplies, interest rate risk, municipal road drain work, weather and winter maintenance.
ATTACHMENTS:
1.Appendix A: 2020 Q4 Operating Revenue and Expense Variance Report.2. Appendix B: 2020 Q4 Capital Expense Variance Report3.Appendix C: 2020 Reserves Report4.Appendix D: 2020 Sale of Assets Report
RECOMMENDATION
1.THAT Staff Report TR-06/21 re 2020 Q4 Variance Report be received for
information.
Respectfully submitted,
_________________________ Lorne James, CPA, CA
Revenues
05.10 General Taxation $4,848,983 $4,866,326 100%
05.20 Other Revenues $1,034,557 $1,054,600 98%
10.10 General Government $158,651 $70,000 227%Cost Recovery and Safe Re-Start Grant
10.20 Council $0
20.10 Fire Services $12,691 $20,000 63%
20.20 Police Services $9,984 $12,000 83%
20.30 Conservation Authority $0
20.40 Building Services $169,233 $102,000 166%20.50 Bylaw Enforcement Services $25,990 $25,000 104%
25.10 Roads $504,589 $474,048 106%
25.20 Winter Control $2,707 $4,200 64%
25.40 Street Lights $0
30.10 Water $723,195 $754,318 96%
30.15 Richmond Water $96,086 $82,213 117%
30.30 Waste Disposal $137,613 $150,000 92%
30.20 Waste Water $987,068 $910,988 108%35.20 Cemeteries $1,679 $2,500 67%
40.10 General Assistance $0
45.10 Parks & Recreation $420 $2,600 16%
45.20 Straffordville Community Centre $9,669 $10,000 97%
45.30 Vienna Community Centre $2,795 $10,000 28%
45.40 Libraries $72,829 $70,227 104%
45.50 Museums $10,253 $16,200 63%
50.10 Planning & Development $67,963 $29,000 234%Higher revenue and higher offseting expenses50.15 Tourism & Marketing $778 $6,000 13%
50.20 Environmental Services $6,035 $11,500 52%
Capital $1,809,236 $3,303,432 55%
Expenditures
05.10 General Taxation $0
05.20 Other Revenues $0
10.10 General Government $1,419,622 $1,286,453 110%10.20 Council $90,049 $92,675 97%
20.10 Fire Services $924,416 $589,153 157%Firehall debt paid out
20.20 Police Services $909,793 $937,000 97%
20.30 Conservation Authority $94,969 $95,859 99%
20.40 Building Services $123,738 $121,434 102%
20.50 Bylaw Enforcement Services $42,400 $58,582 72%
25.10 Roads $1,640,972 $1,602,273 102%
25.20 Winter Control $59,386 $117,729 50%25.40 Street Lights $39,983 $45,000 89%
30.10 Water $723,195 $754,318 96%
30.15 Richmond Water $96,086 $82,212 117%
30.20 Waste Water $987,068 $910,987 108%
30.30 Waste Disposal $551,431 $522,500 106%
35.20 Cemeteries $9,027 $16,500 55%
40.10 General Assistance $9,000 0%
45.10 Parks & Recreation $61,270 $86,647 71%
45.20 Straffordville Community Centre $46,403 $58,734 79%45.30 Vienna Community Centre $40,777 $59,503 69%
45.40 Libraries $72,829 $70,227 104%
45.50 Museums $37,759 $58,579 64%
50.10 Planning, Development & Tourism $171,884 $129,034 133%
50.15 Tourism & Marketing $51,107 $56,934 90%
50.20 Environmental Services $9,807 $27,387 36%
Capital $2,200,145 $4,198,432 52%
Municipality of BayhamAppendix A: 2020 Q4 Operating Revenue and Expense Variance Report
2020 Actuals 2020 Budget % Consumed
2020 2020 %
Actuals Budget Consumed
General Government
Liability Reserve Transfer 15,000$ 15,000$ 100%Complete
Guarantorship Loan Transfer 100,000$ 100,000$ 100%Complete
Election Reserve Transfer 10,000$ 10,000$ 100%Complete
Working Capital Transfer 10,000$ 10,000$ 100%Complete
Fire
Roads
Baynor South Bridge 463,329$ 575,000$ 81%To be finished in 2021
PW Pick Up Truck 36,633$ 35,000$ 105%Complete
PW Pick Up Truck 36,633$ 35,000$ 105%Complete
PW Pick Up Truck 36,633$ 35,000$ 105%Complete
2 Ton Pick Up Truck 80,264$ 95,000$ 84%Complete
Venna Line 454,416$ 500,000$ 91%To be finished in 2021Sidewalks62,965$ 75,000$ 84%Complete
Van Order Culvert 38,018$ 27,000$ 141%Complete
Best Line (East)58,659$ 55,000$ 107%Complete
Harmoney Acres Line 54,905$ 62,000$ 89%CompleteSandytown Road Culvert 18,553$ 22,000$ 84%Complete
Stewart Rd Culvert 15,954$ 18,000$ 89%Complete
Ottergate Line 9,738$ 8,000$ 122%Complete
Vincent Line 28,656$ 35,000$ 82%CompleteCoyle Road 33,036$ 40,000$ 83%Complete
Green Line 56,673$ 23,000$ 246%Complete
B & C Inspection 4,986$ 10,000$ 50%Complete
Road Signs 5,281$ 5,000$ 106%Complete
PB Storm Sewer - Phase 1B 0 1,645,932$ 0%No Grant - Deferred
Water
Pickup Truck 17,886$ 20,000$ 89%Complete
Waster Water
Pickup Truck 17,886$ 20,000$ 89%Complete
System Equiment 23,722$ 40,000$ 59%Complete
New Pumps 405,025$ 425,000$ 95%Complete
Parks
FacilitiesPB Library - HRV 9,503$ 15,000$ 63%Complete
SCC HVAC -$ 52,000$ 0%Deferred
PW Salt Storage Shed 9,753$ 13,000$ 75%Complete
Port Burwell Lighthouse -$ 184,000$ 0%No Grant - Deferred
Municipality of BayhamAppendix B: 2020 Q4 Capital Expense Variance Report
Account Balance Transfer Interest Transfer BalanceNo.1-Jan-20 To Income From 31-Dec-20RESERVES2301Working Capital 71,062.08$ 23,676.40$ 7,510.19$ 87,228.29$
2302 Equipment 7,489.81$ 7,510.19$ 15,000.00$ -$
2305 Road Construction 396,254.78$ 53,611.00$ 449,865.78$
2306 Otter Valley Chamber 1,414.92$ 1,414.92$
2307 Trail Improvements 118,164.75$ 10,653.81$ 6,308.74$ 122,509.82$
2308 Fire Equipment 5,251.00$ 5,251.00$
2310 Water Works 745,331.63$ 210,234.79$ 17,886.24$ 937,680.18$ 2311 Richmond Water -$ -$ 2313 County Road Maintenance -$ -$ 2314 Building Vehicle 33,698.03$ 33,698.03$ 2315 Fire Renumeration2318Parks & Playgrounds 6,660.49$ 6,660.49$ -$ 2319 By-law Vehicle -$ -$ 2320 Records Management -$ -$
2322 Dredging 63,600.00$ 63,600.00$
2323 Library Buildings -$ -$
2324 Musuem Artifacts 1,315.85$ 1,315.85$
236 Museum General -$ 10,000.00$ 10,000.00$
2327 Election 10,000.00$ 10,000.00$ 20,000.10$
2330 Police Services 80,000.00$ 80,000.00$ -$ 2331 Contingency 473.99$ 341,866.00$ 342,339.99$ 2333 Operating Rate Stabilization -$ -$ 2334 Straffordville Skate Park 1,731.70$ 1,731.70$ 2335 OMPF 213,866.00$ 213,866.00$ -$ 2336 Municipal Facilities 40,662.08$ 49,281.72$ 19,256.37$ 70,687.43$ 2363 Reserve - Planning
2364 SCC Capital Donations 15,129.42$ 8,000.00$ 23,129.42$
2365 Winter 50,000.00$ 50,000.00$
2366 Reserve - Storm Sewer 5,250.00$ 5,250.00$
2367 Guarantorship Reserve 100,000.00$ 100,000.00$
Consolidated Entities
1,967,356.53$ 724,833.91$ -$ 366,488.03$ 2,325,702.51$
Balance Transfer Interest Transfer Balance
1-Jan-20 To Income From 31-Dec-20
RESERVE FUNDS
2312 Sewage Works 2,647,088.11$ 338,996.97$ 73,483.17$ 463,461.98$ 2,596,106.27$ 2316 Edison Museum 99,918.09$ 2,773.73$ 102,691.82$ -$ 2352 Environmental 74,496.21$ 2,068.01$ 76,564.22$ 2360 Straffordville Community Ctr 2,273.07$ 63.10$ 2,336.17$ 2361 Vienna Community Ctr 87,887.98$ 2,439.77$ 90,327.75$ Consolidated Entities -$ -$ -$ -$
2,911,663.46$ 338,996.97$ 80,827.78$ 566,153.80$ 2,765,334.41$
DEFERRED REVENUE2350Parkland 20,137.14$ 27,160.49$ 559.01$ 47,856.64$ 2357 Developer Deposits 29,422.03$ 816.76$ 30,238.79$ 2362 Federal Gas Tax 254,381.15$ -$ 7,061.62$ -$ 261,442.77$
303,940.32$ 27,160.49$ 8,437.39$ -$ 339,538.20$
For The Year Ended December 31, 2020 (un-audited)
Municipality of Bayham
Appendix C: Reserves, Reserve Funds & Deferred RevenueFor The Year Ended December 31, 2020 (un-audited)
Municipality of BayhamReserves, Reserve Funds & Deferred Revenue
Asset Description Proceeds (Before HST)Allocated
6342 Plank Road $214,355.00 Tax Levy
2007 Dodge Truck $925.00 Tax Levy
2008 Chevy Truck $800.00 Tax Levy
Total Proceeds on Sale $216,080.00
Municipality of Bayham
Appendix D: 2020 Sale of Asset Report
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: February 18, 2021
REPORT: TR-07/21 FILE NO.
SUBJECT: 2020 SURPLUS ALLOCATION
PURPOSE: To approve allocation of the 2020 total surplus of $293,387.88.
BACKGROUND: The 2020 financial statements have been drafted by the Treasurer and Capital surplus was
$504,090.88 and operating was a deficit of $210,703. Capital surplus is due to Ontario Phase 1 Safe Re-start Grant ($164,100) and sale of assets ($216,080). Operating deficit is due to payout of Port Burwell Fire Hall at an amount of $346,274.74
Section 290 (4) (b) of the Municipal Act requires that any surplus from a previous year be included as an estimated revenue within the current budget. If this process is followed each year, during years where large fluctuations in surpluses occur, large tax rate fluctuations may also occur. Therefore, it is common practice for municipalities to allocate their annual surplus to reserves.
ATTACHMENTS:
1.Appendix A: 2020 Surplus Transfer Report
RECOMMENDATION
1.THAT Staff Report TR-07/21 re 2020 Surplus Allocation be received for information;
2.AND THAT Council confirm the 2020 Surplus Transfer Report attached hereto as
Appendix ‘A’;
Respectfully submitted,
__________________________ Lorne James, CPA, CA
Transfer Account No.Reserve
$293,387.88 2336 Facilities Reserve
Municipality of Bayham
Appendix A: 2020 Surplus Transfer Report
REPORT
CAO
TO: Mayor & Members of Council
FROM: Brenda Gibbons Deputy Clerk
DATE: February 18, 2021
REPORT: CAO-03/21
SUBJECT: 2021 MUNICIPAL ASSISTANCE
BACKGROUND:
Annually the Council of the Corporation of the Municipality of Bayham considers resolutions providing various forms of support to Edison Fest, Watermelon Fest and Beach Fest. Council also considers resolutions in support of road closures for parade and block parties throughout
the year.
The Municipality has worked to implement a standard approval framework and timeline so all
requests are considered together to permit for early notification of approvals and the ability for Public Works to make plans pertaining to the allocation of resources and staff to support the decisions of Council.
Report CAO-03/21 is provided so Council is aware of previous resolutions, the staffing impact of the resolutions and an effort to establish uniform application of assistance to the various valued community organizations.
DISCUSSION
Annually, in addition to resolutions passed by Council, the Municipality provides funds from the Financial Assistance Operating Budget as follows:
•Bayham Historical Society - $2,000
•Straffordville Community Committee - $2,000
•Bayham Beachfest Committee - $2,000
Port Burwell Historical Society - Canada Day Parade & Celebration
2020 RESOLUTION
THAT Event Road Closure Request Form from Port Burwell Historical Society be received for information;
AND THAT the Council of the Municipality of Bayham approves the request by the Port Burwell Historical Society for permission to use the streets within Port Burwell for the Canada Day Parade and Celebration to be held day, Wednesday
July 1, 2020 from 11:30 a.m. to 12:45 p.m., subject to the provision of proof of liability insurance coverage in the amount of $2 million naming the Municipality of Bayham as additional insured;
AND THAT Wellington Street from Elizabeth Street to Robinson Street, Robinson Street from Wellington Street to Pitt Street, Pitt Street from Robinson Street to Erieus Street and Erieus Street from Pitt Street to Wellington Street be temporarily closed during the parade between 11:30 a.m. – 12:45 p.m;
AND THAT the County of Elgin be requested to approve use of Wellington Street from Elizabeth Street to Robinson Street;
AND THAT the Municipality of Bayham Roads Operations Supervisor be directed to provide the necessary provisions for traffic control and safety;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers.
PROPOSED 2021 RESOLUTION
THAT Event Road Closure Request Form from Port Burwell Historical Society
regarding the 2021 Canada Day Parade and Celebration be received for information;
AND THAT the Council of the Municipality of Bayham approves the request by the Port Burwell Historical Society for permission to use the streets within Port Burwell for the Canada Day Parade and Celebration to be held day, Thursday
July 1, 2021 from 11:30 a.m. to 2:30 p.m., subject to the organizers:
•providing the municipality with proof of liability insurance coverage naming
the Municipality of Bayham as an additional insured, in the minimumamount of $2,000,000.00;
•obtaining the necessary approvals from the Ontario Provincial Police andthe Bayham Fire Chief (as per completion of the Special Event RequestForm, Event Road Closure Request Form and parade route mapping)
AND THAT Wellington Street from Victoria Street to Robinson Street, Robinson
Street from Wellington Street to Pitt Street, Pitt Street from Robinson Street to Strachan Street be temporarily closed during the parade between 11:30 a.m. – 12:15 p.m;
AND THAT Erieus Street from Pitt Street to Wellington Street and Pitt Street from Robinson Street to Erieus Street be temporarily closed during the celebration events from 11:30 a.m. – 2:30 p.m.
AND THAT the County of Elgin be requested to approve use of Wellington Street
from Elizabeth Street to Robinson Street;
AND THAT the Municipality of Bayham Public Works Manager be directed to
provide the necessary provisions for traffic control and safety;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of
the organizers.
All requests for 2021 from the Port Burwell Historical Society for the Canada Day Parade and
Celebration have been included in the proposed resolution.
Royal Canadian Legion Branch 524 - Remembrance Day Parade
2020 RESOLUTION
THAT Event Road Closure Request Form from Port Burwell / Bayham Legion Branch 524 be received for information;
AND THAT the Council of the Municipality of Bayham approves the request by the Port Burwell / Bayham Legion Branch 524 for permission to use the streets within Port Burwell for the Remembrance Day Parade to be held Sunday, November 8, 2020 at 1:30 p.m., subject to the provision of proof of liability insurance coverage in the amount of $2 million, naming the Municipality of Bayham as additional insured;
AND THAT Wellington Street from the Legion to Robinson Street, Robinson Street from Wellington Street to Pitt Street and Pitt Street from Robinson Street to the Cenotaph, be temporarily closed during the parade between 1:30 p.m.–3:00
p.m.;
AND THAT the County of Elgin be requested to approve use of Wellington Street
from Elizabeth Street to Robinson Street;
AND THAT the Municipality of Bayham Roads Operations Supervisor be directed
to provide the necessary provisions for traffic control and safety.
PROPOSED 2021 RESOLUTION
THAT Event Road Closure Request Form from Royal Canadian Legion Branch 524 regarding 2021 Remembrance Day Parade be received for information;
AND THAT the Council of the Municipality of Bayham approves the request by
the Royal Canadian Legion Branch 524 for permission to use the streets within Port Burwell for the 2021 Remembrance Day Parade to be held Sunday, November 7, 2021 at 1:30 p.m., subject to the organizers:
•providing the municipality with proof of liability insurance coverage namingthe Municipality of Bayham as an additional insured, in the minimumamount of $2,000,000.00;
•obtaining the necessary approvals from the Ontario Provincial Police andthe Bayham Fire Chief (as per completion of the Special Event RequestForm, Event Road Closure Request Form and parade route mapping)
AND THAT Wellington Street from the Legion to Robinson Street, Robinson Street from Wellington Street to Pitt Street and Pitt Street from Robinson Street to the Cenotaph, be temporarily closed during the parade between 1:30 p.m.– 3:00 p.m.;
AND THAT the County of Elgin be requested to approve use of Wellington Street
from Elizabeth Street to Robinson Street;
AND THAT the Municipality of Bayham Public Works Manager be directed to
provide the necessary provisions for traffic control and safety.
All requests for 2021 from the Royal Canadian Legion Br. 524 for the Remembrance Day
Parade have been included in the proposed resolution.
Bayham Beachfest Committee - Port Burwell Santa Claus Parade
2020 RESOLUTION
THAT the Event Road Closure Request Form from the Bayham Beachfest Committee for the Port Burwell Santa Claus Parade be received;
AND THAT the Council of the Municipality of Bayham grants permission to use municipal streets within Port Burwell for parade purposes on Saturday, December
5, 2020 subject to the organizers:
•providing the municipality with proof of liability insurance coverage naming
the Municipality of Bayham as an additional insured, in the minimumamount of $2,000,000.00;
•obtaining the necessary approvals from the Ontario Provincial Police andthe Bayham Fire Chief (as per completion of the Event Road ClosureRequest Form and parade route mapping)
AND THAT Robinson Street from Pitt Street to Wellington Street and Wellington Street from Robinson Street to Elizabeth Street be temporarily closed during the
parade between 6:00 p.m. – 8:00 p.m.;
AND THAT the County of Elgin be requested for permission to use Wellington Street in Port Burwell between 6:00 p.m. and 8:00 p.m. for the parade;
AND THAT the Municipality of Bayham Roads Operations Supervisor be directed to provide the necessary provisions for traffic control and safety.
PROPOSED 2021 RESOLUTION
THAT the Special Event Request Form and Event Road Closure Request Form
from the Bayham Beachfest Committee for the 2021 Port Burwell Santa Claus Parade be received;
AND THAT the Council of the Municipality of Bayham grants permission to use municipal streets within Port Burwell for parade purposes on Saturday, December 4, 2021 subject to the organizers:
•providing the municipality with proof of liability insurance coverage namingthe Municipality of Bayham as an additional insured, in the minimum
amount of $2,000,000.00;
•obtaining the necessary approvals from the Ontario Provincial Police and
the Bayham Fire Chief (as per completion of the Special Event RequestForm, Event Road Closure Request Form and parade route mapping)
AND THAT Robinson Street from Pitt Street to Wellington Street and Wellington Street from Robinson Street to Elizabeth Street be temporarily closed during the parade between 6:00 p.m. – 8:00 p.m.;
AND THAT the County of Elgin be requested for permission to use Wellington
Street in Port Burwell between 6:00 p.m. and 8:00 p.m. for the parade;
AND THAT the Municipality of Bayham Public Works Manager be directed to
provide the necessary provisions for traffic control and safety.
All requests for 2021 from the Bayham Beachfest Committee for the Port Burwell Santa Claus Parade have been included in the proposed resolution.
Bayham Beachfest Committee – Bayham Beachfest
2020 RESOLUTION
THAT Report CAO-12/20 re Municipal Assistance – Bayham Beachfest be received for information;
AND THAT the Council of the Municipality of Bayham grants permission to use the following locations:
Pitt Street from 20 Pitt Street to Robinson Street Port Burwell including
Marine Museum Parking Lot for Bayham Beachfest activities on Saturday August 1, 2020 from 10:00 a.m. – 10:00 p.m. and Sunday, August 2, 2020 from 10:00 a.m. to 6:00 p.m.;
Chatham Street Green Space for Bayham Beachfest activities onSaturday, August 1, 2020 from 10:00 a.m. – 5:00 p.m. and Sunday,August 2, 2020 from 10:00 a.m. – 8:00 p.m.;
Port Burwell Pier for fireworks display and two (2) parking spaces near thePier for equipment on Sunday, August 2, 2020 from 4:00 p.m. – 11:00p.m.;
AND THAT Bayham Beachfest provide a certificate of insurance, naming the
Municipality of Bayham as an additional insured, in the minimum amount of $2 million liability, covering all events;
AND THAT the Bayham Beachfest Fireworks Company provide a certificate of insurance, naming the Municipality of Bayham as an additional insured, in the minimum amount of $2 million liability, covering all events;
AND THAT Bayham Beachfest obtain the necessary approvals from Southwestern Public Health, the Ontario Provincial Police and the Bayham Fire Chief, as per the Municipal Event Notice and provide a copy of the same to the Municipality of Bayham;
AND THAT all other terms and conditions of the municipal rental agreement remain in effect;
AND THAT the clean-up of the event areas and any costs thereof, be the responsibility of the organizers;
AND THAT arrangements be made with the Municipality of Bayham Roads Operations Supervisor to provide picnic tables, garbage cans / recycle barrels,
pylons and barricades for the pier;
AND THAT for the requirements noted above, quantity and location for drop off with map be
provided to the Municipality one month prior to the event
PROPOSED 2021 RESOLUTION
THAT Special Event Request Form and Event Road Closure Request Form from the Bayham Beachfest Committee for 2021 Bayham Beachfest be received;
AND THAT the Council of the Municipality of Bayham grants permission to use municipal streets within Port Burwell for event purposes on Saturday, July 31, 2021 and Sunday, August 1, 2021 subject to the organizers:
•providing the municipality with proof of liability insurance coverage naming
the Municipality of Bayham as an additional insured, in the minimumamount of $2,000,000.00;
•obtaining the necessary approvals from the Ontario Provincial Police andthe Bayham Fire Chief (as per completion of the Special Event RequestForm, Event Road Closure Request Form and parade route mapping)
AND THAT the Council of the Municipality of Bayham grants permission to use
Pitt Street from 20 Pitt Street to Robinson Street for Bayham Beachfest activities on Saturday, July 31, 2021 from 10:00 a.m. – 10:00 p.m. and Sunday, August 1, 2021 from 10:00 a.m. – 10:00 p.m. with road barrier across Pitt Street at the Marine Museum and across the intersection of Pitt Street and Robinson Street;
AND THAT the Municipality of Bayham Public Works Manager be directed to provide the necessary provisions for traffic control, signage and safety, installation and removal of extra garbage cans with garbage bags;
AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of
the organizers.
The following items have not been included in the Proposed 2021 Resolution:
a.Portable washrooms with handwashing stations
i.Since the Municipality provides $2,000 to Bayham Beachfest, portablewashrooms are the responsibility of the organizers.
Straffordville Hall Foundation - Straffordville Santa Claus Parade
2020 RESOLUTION
THAT the Event Road Closure Request Form from the Straffordville Hall Foundation regarding Straffordville Santa Claus Parade be received;
AND THAT the Council of the Municipality of Bayham grants permission to use
municipal streets within Straffordville for parade purposes on Saturday, December 12, 2020 subject to the organizers:
•providing the municipality with proof of liability insurance coverage namingthe Municipality of Bayham as an additional insured, in the minimumamount of $2,000,000.00;
•obtaining the necessary approvals from the Ontario Provincial Police andthe Bayham Fire Chief (as per completion of the Event Road Closure
Request Form and parade route mapping)
AND THAT Heritage Line from Sandytown Road to West Street, Old Chapel Street from Heritage Line to Main Street, Main Street from Old Chapel Street to West Street, West Street from Main Street to Third Street, Third Street from West Street to Plank Road, Plank Road from Third Street to Main Street be temporarily closed during the parade between 10:30 a.m. – 12:00 p.m.;
AND THAT the County of Elgin be requested for permission to use Plank Road from Third Street to Main Street and Heritage Line from Sandytown Road to West Street between 10:30 a.m. and 12:00 p.m. for the parade;
AND THAT the Municipality of Roads Operations Supervisor be directed to provide the necessary provisions for traffic control and safety.
PROPOSED 2021 RESOLUTION
THAT the Event Road Closure Request Form from the Straffordville Hall Foundation regarding 2021 Straffordville Santa Claus Parade be received;
AND THAT the Council of the Municipality of Bayham grants permission to use municipal streets within Straffordville for parade purposes on Saturday, December 11, 2021 subject to the organizers:
•providing the municipality with proof of liability insurance coverage namingthe Municipality of Bayham as an additional insured, in the minimumamount of $2,000,000.00;
•obtaining the necessary approvals from the Ontario Provincial Police andthe Bayham Fire Chief (as per completion of the Event Road Closure
Request Form and parade route mapping);
AND THAT Heritage Line from Sandytown Road to West Street, Old Chapel Street from Heritage Line to Main Street, Main Street from Old Chapel Street to West Street, West Street from Main Street to Third Street, Third Street from West Street to Plank Road, Plank Road from Third Street to Main Street be temporarily
closed during the parade between 10:30 a.m. – 12:00 p.m.;
AND THAT the County of Elgin be requested for permission to use Plank Road from Third Street to Main Street and Heritage Line from Sandytown Road to West Street between 10:30 a.m. and 12:00 p.m. for the parade;
AND THAT the Municipality of Bayham Public Works Manager be directed to provide the necessary provisions for traffic control and safety.
All requests for 2021 from the Straffordville Hall Foundation for the Straffordville Santa Claus Parade have been included in the proposed resolution.
Straffordville Community Committee - Watermelon Fest & Parade
2020 RESOLUTION
THAT the Event Road Closure Request Form from the Straffordville Community
Committee regarding Watermelon Fest and Watermelon Fest Parade be received;
AND THAT an exemption to permit parking on the west side of Sandytown Road be granted;
AND THAT Council grants permission to use municipal streets within Straffordville for parade purposes, on Saturday, August 29, 2020 subject to the
organizers: •providing the municipality with proof of liability insurance to cover all eventsincluding naming the Municipality of Bayham as an additional insured, inthe minimum amount of $2,000,000.00;•obtaining the necessary approvals from the Ontario Provincial Police andthe Bayham Fire Chief (as per completion of the Event Road Closure
Request and parade route mapping);
AND THAT Old Chapel Street south from Heritage Line to Main Street and Main
Street to Plank Road be closed from 10:00 a.m. - 5:00 p.m.;
AND THAT Plank Road from the Straffordville School to Third Street, Main Street from Plank Road to West Street, West Street from Main Street to Third Street, Third Street from West Street to Plank Road and Heritage Line from West Street to Sandytown Road be temporarily closed during the parade from 10:00 a.m. – 11:00 am;
AND THAT Council requests permission from the County of Elgin to use Plank Road from the Straffordville School north to Third Street and Heritage Line from West Street to the Sandytown Road on August 29, 2020 between 10:00 a.m. - 11:00 a.m. during the parade in Straffordville;
AND THAT the Municipality of Bayham Roads Operations Supervisor be directed
to make the necessary arrangements for traffic control, signage and safety, installation and removal of extra garbage cans and picnic tables, staff assistance
to clean cement pad (prior to event);
AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event;
AND THAT the cleanup of the park area be the responsibility of the organizers.
AND THAT the Council of the Municipality of Bayham approves, subject to
provision of certificate of liability insurance in the minimum amount of $2 million, naming the Municipality of Bayham as additional insured: •Use of the parking lot and cement pad for Watermelon Fest on
August 28 and 29, 2020 (cleanup of park after the eventresponsibility of the organizers;•Use of Straffordville Community Centre, the evening of Friday,August 28, 2020 and Saturday August 29, 2020 from 10:00 a.m. –10:00 p.m. and Pavilion at the Community Partners rate;•Use of Straffordville Community Centre Parking Lot.
PROPOSED 2021 RESOLUTION
THAT the Special Event Request Form and Event Road Closure Request Form from the Straffordville Community Committee regarding 2021 Watermelon Fest and Watermelon Fest Parade be received;
AND THAT an exemption to permit parking on the east side of Sandytown Road
on August 28, 2021 be granted;
AND THAT Council grants permission to use municipal streets within
Straffordville for parade purposes, on Saturday, August 28, 2021 subject to the organizers: •providing the municipality with proof of liability insurance to cover all events
including naming the Municipality of Bayham as an additional insured, inthe minimum amount of $2,000,000.00;•obtaining the necessary approvals from the Ontario Provincial Police and
the Bayham Fire Chief (as per completion of the Special Event RequestForm, Event Road Closure Request and parade route mapping);
AND THAT Old Chapel Street south from Heritage Line to Main Street and Main Street from Old Chapel Street to Plank Road be closed from 10:00 a.m. - 5:00 p.m on August 28, 2021;
AND THAT Plank Road from the Straffordville School to Third Street, Third Street
from Plank Road to West Street, West Street from Third Street to Main Street, Main Street from West Street to Plank Road and Heritage Line from Sandytown Road to West Street be temporarily closed during the parade from 10:00 a.m. – 11:00 am on August 28, 2021;
AND THAT Council requests permission from the County of Elgin to use Plank
Road from the Straffordville School north to Third Street and Heritage Line from West Street to the Sandytown Road on August 28, 2021 between 10:00 a.m. - 11:00 a.m. during the parade in Straffordville;
AND THAT the Municipality of Bayham Public Works Manager be directed to make the necessary arrangements for traffic control, signage and safety, installation and removal of extra garbage cans and picnic tables, staff assistance to clean cement pad (prior to event);
AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event;
AND THAT the cleanup of the park area be the responsibility of the organizers;
AND THAT the Council of the Municipality of Bayham approves, subject to provision of certificate of liability insurance in the minimum amount of $2 million, naming the Municipality of Bayham as additional insured: •Use of the Straffordville Community Centre parking lot and cementpad for Watermelon Fest on August 27 and 28, 2021 (cleanup ofpark after the event responsibility of the organizers;
•Use of Straffordville Community Centre, the evening of Friday,August 27, 2021 and Saturday August 28, 2021 from 10:00 a.m. –10:00 p.m. and Pavilion at the Community Partners rate.
All requests for 2021 from the Straffordville Community Committee for Watermelon Fest have been included in the proposed resolution.
Bayham Historical Society – Edison Fest & Annual Edison Dinner & Silent Auction
2020 RESOLUTION
THAT Special Event Request Form from Bayham Historical Society regarding
Vienna Edison Fest, Annual Edison Dinner and Silent Auction be received for information;
AND THAT the Council of the Municipality of Bayham approves, subject to provision of certificate of liability insurance in the minimum amount of $2 million, naming the Municipality of Bayham as additional insured for each event:
•Use of the Vienna Community Centre for Annual Edison Dinner
and Silent Auction November 13, 2020 for preparation andNovember 14, 2020 from 4:00 p.m. – 11:00 p.m. at the CommunityPartners rate;
•Use of the Vienna Memorial Park including pavilion and food boothfor Vienna Edison Fest June 6, 2020 from 7:00 a.m. – 8:00p.m.with a rain date of June 7, 2020;
AND THAT Council direct staff to provide access to food booth, water and utility panels at the Vienna Memorial Park;
AND THAT Council direct staff to provide up to 35 picnic tables, up to 25 waste
and recycle receptacles, garbage & recycle bags at Vienna Memorial Park, 12+ safety barrier cones;
AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers.
PROPOSED 2021 RESOLUTION
THAT Special Event Request Form from Bayham Historical Society regarding
2021 Vienna Edison Fest, Annual Edison Dinner and Silent Auction be received for information;
AND THAT the Council of the Municipality of Bayham approves, subject to the organizers: •providing the municipality with proof of liability insurance to cover all eventsincluding naming the Municipality of Bayham as an additional insured, inthe minimum amount of $2,000,000.00;•obtaining the necessary approvals from the Ontario Provincial Police andthe Bayham Fire Chief (as per completion of the Special Event RequestForm);•Use of the Vienna Community Centre for Annual Edison Dinnerand Silent Auction November 12, 2021 from 6:00 p.m. – 11:00p.m. for preparation and November 13, 2021 from 4:00 p.m. –
11:30 p.m. at the Community Partners rate;•Use of the Vienna Memorial Park including pavilion and food boothfor Vienna Edison Fest June 5, 2021 from 7:00 a.m. – 8:00 p.m.with a rain date of June 6, 2021;
AND THAT Council direct staff to provide access to food booth, water and utility
panels at the Vienna Memorial Park;
AND THAT Council direct staff to provide up to 35 picnic tables, up to 25 waste and recycle receptacles, garbage & recycle bags at Vienna Memorial Park, 12 safety barrier cones;
AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers.
The following item has not been included in the Proposed 2021 Resolution: a.Use of Municipal Washroom
i.There is not a Municipal Washroom at the Vienna Park, however
the Municipality of Bayham does place one Portable Washroom atthe park. Since the Municipality provides $2,000 to Bayham
Historical Society additional Portable Washrooms are the
responsibility of the organizers.
Bayham Historical Society - Vienna Walking/Driving Tour - Talbot Trail of Yard Sales - Christmas Tree Lighting & Caroling
2020 RESOLUTION
THAT Special Event Request Form from Bayham Historical Society regarding various events be received for information;
AND THAT the Council of the Municipality of Bayham approves the use of the Vienna Memorial Park, subject to provision of certificate of liability insurance in the minimum amount of $2 million, naming the Municipality of Bayham as
additional insured for each event: •Vienna Walking/Driving Tour, Sunday July 12, 2020 from 2:00p.m. – 4:00 p.m.;•Talbot Trail of Yard Sales, Saturday, August 15, 2020 (rain dateSunday, August 16, 2020) from 8:00 a.m. – 3:00 p.m.;•Light up the Park, Saturday, November 21, 2020 from 7:00 p.m. –
9:00 p.m.;
AND THAT Council direct staff to provide access to food booth, pavilion; 5-10 extra picnic tables; waste and recycle receptacles, garbage and recycle bags;
water and utility panels at the Vienna Memorial Park for each event;
AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers.
PROPOSED 2021 RESOLUTION
THAT Special Event Request Form from Bayham Historical Society regarding
various 2021 events be received for information;
AND THAT the Council of the Municipality of Bayham approves the use of the
Vienna Memorial Park, subject to the organizers: •providing the municipality with proof of liability insurance to cover all eventsincluding naming the Municipality of Bayham as an additional insured, in
the minimum amount of $2,000,000.00;•obtaining the necessary approvals from the Ontario Provincial Police andthe Bayham Fire Chief (as per completion of the Special Event RequestForm);•Vienna Walking/Driving Tour, Saturday, July 10, 2021 from 2:00 p.m.–4:00 p.m.;
•Talbot Trail of Yard Sales, Saturday, August 21, 2021 (rain dateSunday, August 22, 2021) from 8:00 a.m. – 3:00 p.m.;•Light up the Park, Saturday, November 20, 2021 from 7:00 p.m. –9:00 p.m.;
AND THAT Council direct staff to provide access to food booth, pavilion; 5-10 extra picnic tables; 4 waste and recycle receptacles, garbage and recycle bags; water and utility panels at the Vienna Memorial Park for each event;
AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers.
All requests for 2021 from the Bayham Historical Society regarding Vienna Walking/Driving Tour -Talbot Trail of Yard Sales - Christmas Tree Lighting & Caroling have been included in the
proposed resolution.
Bayham Historical Society – Edison Mystery Cruise
2020 RESOLUTION
THAT Special Event Request Form from Bayham Historical Society regarding Edison Mystery Cruise be received for information;
AND THAT the Council of the Municipality of Bayham approves, subject to provision of certificate of liability insurance in the minimum amount of $2 million, naming the Municipality of Bayham as additional insured for each event: •Use of the Vienna Community Centre on Saturday July 18,
2020 from 8:00 a.m. – 8:00 p.m. at the Community Partnersrate;•Use of the Edison Field Saturday July 18, 2020 from 8:00 a.m.–8:00 p.m.;
AND THAT Council direct staff to provide up to 20 picnic tables, 10 waste and recycle receptacles garbage & recycle bags and safety barrier cones;
AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of
the organizers.
PROPOSED 2021 RESOLUTION
THAT Special Event Request Form from Bayham Historical Society regarding 2021 Edison Mystery Cruise be received for information;
AND THAT the Council of the Municipality of Bayham approves, subject to the organizers:
•providing the municipality with proof of liability insurance to cover all eventsincluding naming the Municipality of Bayham as an additional insured, inthe minimum amount of $2,000,000.00;•obtaining the necessary approvals from the Ontario Provincial Police andthe Bayham Fire Chief (as per completion of the Special Event RequestForm);
•Use of the Vienna Community Centre on Saturday July 17, 2021from 8:00 a.m. – 8:00 p.m. at the Community Partners rate;•Use of the Edison Field Saturday July 17, 2021 from 8:00 a.m. –8:00 p.m.;
AND THAT Council direct staff to provide up to 20 picnic tables, 10 waste and recycle receptacles garbage & recycle bags and safety barrier cones;
AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers.
All requests for 2021 from Bayham Historical Society regarding Edison Mystery Cruise Poker
Run have been included in the proposed resolution.
Lighthouse Gospel Church – Annual Community Picnic
2019 RESOLUTION
THAT correspondence from Lighthouse Gospel Church be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham grants permission for the Lighthouse Gospel Church to non-exclusively use the Memorial Park in Port Burwell
for an event on Saturday, August 31, 2019 from 2:00 p.m. – 5:00 p.m., subject to provision of liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured;
AND THAT food vendors, if any, be approved by Southwestern Public Health;
AND THAT the cleanup of the park area be the responsibility of the organizers.
PROPOSED 2021 RESOLUTION
THAT Special Event Request Form from Lighthouse Gospel Church regarding the 2021 Annual Community Picnic be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham grants permission for the Lighthouse Gospel Church to non-exclusively use the Memorial Park in Port Burwell for an event on Saturday, September 4, 2021 from 9:00 a.m. – 5:30 p.m., subject to the organizers: •providing the municipality with proof of liability insurance to cover all eventsincluding naming the Municipality of Bayham as an additional insured, in
the minimum amount of $2,000,000.00;•obtaining the necessary approvals from the Ontario Provincial Police andthe Bayham Fire Chief (as per completion of the Special Event RequestForm);
AND THAT food vendors, if any, be approved by Southwestern Public Health;
AND THAT the cleanup of the park area be the responsibility of the organizers.
All requests for 2021 from Lighthouse Gospel Church have been included in the proposed
resolution.
EarlyON Child and Family Centre St. Thomas Elgin – Straffordville Teddy Bear Picnic and EarlyON Summer Park Programs – Straffordville Park and Port Burwell Pavilion
There are no requests for 2021 from the EarlyON Child and Family Centre – St. Thomas Elgin due to current restructuring of the organization.
RECOMMENDATION
1.THAT Report CAO-03/21 re 2021 Municipal Assistance be received for information;
2.AND THAT all Municipal Assistance Approvals are subject to public health guidelines
and provincial regulations and Council may revoke said approvals as required.
Respectfully Submitted by:
Brenda Gibbons Deputy Clerk
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2021-011 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD FEBRUARY 18, 2021 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held February 18, 2021 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 18th day of Febtruary, 2021.
____________________________ _____________________________ MAYOR CLERK