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Home My WebLink AboutJanuary 21, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, January 21, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment PRESENT MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT STAFF PRESENT: ACTING CLERKIPLANNNING COORDINATOR MARGARET UNDERHILL DEPUTY CLERK BRENDA GIBBONS TREASURER LORNEJAMES 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:13 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. PROCEDURAL MOTION Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By- law be suspended for the duration of the January 21, 2021 Meeting of Council due to the functional abilities of the electronic meeting platform. A recorded vote was held on the Procedural Motion: Member of Council Councillor C. Valerie Donnell YES X NO Councillor Dan Froese X Councillor Susan Chilcott X Deputy Mayor Rainey Weisler X Mayor Ed Ketchabaw X CARRIED 2021 Council Minutes January 21, 2021 B. Report CAO-01/21 by Margaret Underhill, Acting ClerklPlanning Coordinator re Marine Museum — Furnace Replacement added as Item 14-A C. Verbal discussion re Extension of $5.00 dog tag discount added as 14-B 4. ANNOUNCEMENTS None. 5. DELEGATIONS A. Kimberly Earls, Executive Director, SCOR EDE re Future of the Shortline Rail in South Central Ontario Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT presentation by Kimberly Earls, Executive Director, SCOR EDE, Christian Zavarella, Research Analyst, SCOR EDE and Cephas Panschow, Development Commissioner, Town of Tillsonburg be received for information. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) D. Council Meeting held December 17, 2020 E. Statutory Planning Meeting held December 17, 2020 re Official Plan Amendment No. 26 Municipality of Bayham F. Statutory Planning Meeting held December 17, 2020 re Zoning Amendment Rob Thompson G. Statutory Planning Meeting held December 17, 2020 re Zoning Amendment Rob Vanwynsberghe H. Special Council Meeting held January 4, 2021 re 2021 — 2022 Operating Budget Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the minutes of the Council Meeting held December 17, 2020, Statutory Planning Meeting re Official Plan Amendment No. 26 Municipality of Bayham held December 17, 2020, Statutory Planning Meeting re Zoning Amendment Rob Thompson held December 17, 2020, Statutory Panning Meeting re Zoning Amendment Rob Vanwynsberghe held December 17, 2020 and the Special Council Meeting re 2021 — 2022 Operating Budget held January 4, 2021 be adopted. CARRIED 2021 Council Minutes 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information January 21, 2021 A. Notice of Adoption of Official Plan Amendment No. 26 re Municipality of Bayham B. Notice of Passing of Zoning By-law No. Z719-2020 re Rob Thompson, 7254 Bogus Road, Vienna C. Notice of Passing of Zoning By-law No. Z720-2020 re Rob Vanwynsberghe, 55963 Calton Line, Vienna D. Notice of Public Meeting Committee of Adjustment re Minor Variance Application A- 15/20 Anthony Guenther, 55879 First Street, Straffordville E. Notice of Public Meeting Committee of Adjustment re Minor Variance Application A- 01 /21 David & Margaretha Peters, 10460 Peters Court, North Hall Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence item 10.1.1-A— 10.1.1-E be received for information. 1:�7_1:7:�I�� 10.1.2 Requiring Action 3 2021 Council Minutes January 21, 2021 10.2 Reports to Council A. Report DS-01/21 by Bill Knifton, Chief Building Official IDrainage Superintendent re 4tn Quarter Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-01/21 regarding the activities of the Building Services & Drainage Department for the fourth quarter of 2020 be received for information. CARRIED B. Report DS-04/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Consent Application E-01/21 VanLeeuwen and Best Line Farms Ltd. Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report DS-04/21 regarding Consent Application E01/21 for A. Van Leeuwen and Best Line Farms Ltd. be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E01/21 be granted subject to the following conditions: 1. Rezoning of the severed parcel 2. Planning Report fee payable to the municipality 3. Digital Copy of the final survey provided to the municipality CARRIED C. Report DS-05/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Consent Application E-02/21 Springerhill Farms Inc Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-05/21 regarding Consent Application E02-21 for Springerhill Farms Inc be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E02/21 be granted subject to the following conditions: 1. Planning Report fee payable to the municipality 2. Digital Copy of the final survey provided to the municipality 3. Letter of Undertaking confirming the merger of the lands with the adjacent lands owned by Abram and Charlotte Wall, 10260 Somers Road. CARRIED 2021 Council Minutes January 21, 2021 D. Report DS-06/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Consent Application E-06/21 McCord Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-06/21 regarding Consent Application E06/21 for Mark and Rosmarie McCord be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E06/21 be granted subject to the following conditions: 1. Reconfiguration of the severed lot as per IBI Group Memorandum January 11, 2021 Appendix `A' to a non -irregular shape and reduced lot size 2. Rezoning of both the severed and retained parcels 3. The Owner undertakes to raise the water well head up to 0.45 m (18 inches) according to applicable Code 4. Due to their structural condition, the Owner demolishes and removes the Shed and Framed Building from the severed parcel and the Barn from the retained, all to the satisfaction of the Chief Building Official of the Municipality of Bayham 5. Planning Report fee payable to the municipality 6. Digital Copy of the final survey provided to the municipality. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Minister of Agriculture, Food and Rural Affairs re Rural Economic Development (RED) Program B. Municipality of Bayham re 2021 Budget Approval Infographic C. Municipality of Bayham re 2021 Tree Program Notice D. Region of Peel and Township of Huron Kinloss re Property Tax Exemptions for Veterans Clubs E. Municipality of Charlton and Dack and Township of Larder Lake re Municipal Insurance F. Municipality of West Grey re Schedule 8 of the Provincial Budget Bill 229 G. Long Point Region Conservation Authority Board of Directors minutes of meeting held December 2, 2020 Moved by: Councillor Froese Seconded by: Councillor Donnell THAT correspondence item 11.1.1-A— 11.1.1-G be received for information. 2021 Council Minutes CARRIED 11.1.2 Requiring Action 11.2 Reports to Council 12. BY-LAWS January 21, 2021 A. By-law No. 2021-002 Being a by-law to stop up and close part of the road allowance known as Creek Road in the Municipality of Bayham, in the County of Elgin, designated as Part 1, 11 R-10677 & Parts 1 & 2, 11 R-10678 B. By-law No. 2021-003 Being a by-law to convey part of the unopened road allowance known as Creek Road, specifically known as Plan 11 R-10165, Parts 1 & 2, Plan 11 R- 10677, Part 1 and Plan 11 R-10678, Parts 1 & 2 of the Municipality of Bayham in the County of Elgin C. By -Law No. 2021-004 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Ramona Peidl for the provision of recycling receptacle services D. By-law No. 2021-005 Being a by-law to adopt a Personnel Policy Manual Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT By-law No. 2021-002, 2021-003, 2021-004 and By-law No. 2021-005 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS A. Report CAO-01/21 by Margaret Underhill, Acting ClerklPlanning Coordinator re Port Burwell Marine Museum — Furnace Replacement Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report CAO-01/21 re Port Burwell Furnace Failure and Replacement be received for information; AND THAT staff be directed to contact Koolen Electric to replace the furnace and air conditioning unit at the Port Burwell Marine Museum. o 2021 Council Minutes January 21, 2021 B. Verbal discussion re Extension of $5.00 dog tag discount Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council of the Corporation of the Municipality of Bayham approves the extension of the $5.00 dog tag discount until February 28, 2021 due to COVID 19 related reduced services. CARRIED 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-007 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Confirming By -Law No. 2021-007 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:21 p.m. m CARRIED CLERK 7