HomeMy WebLinkAboutFebruary 04, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, February 4, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment A.Nancy Shea7:30 p.m. Public Planning Meeting A.Gregory Underhill Farms Ltd.B.John Stewart
The February 4, 2021 Council Meeting will be held virtually via Zoom and livestreamed on YouTube.
The Public may watch the Council meeting utilizing the Municipality of Bayham YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg
1.CALL TO ORDER
2.DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3.REVIEW OF ITEMS NOT LISTED ON AGENDA
4.ANNOUNCEMENTS
5.DELEGATIONS
6.ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A.Special Council Meeting held January 19, 2021
B.Council Meeting held January 21, 2021
7.MOTIONS AND NOTICE OF MOTION
8.RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9.PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
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9.2 Reports to Council A. Report PS-01/21 by Ed Roloson, Manager of Capital Projects|Water Wastewater, Steve Adams, Manager of Public Works and Jamie Pilkey, Road Operations Supervisor re 2020 Municipality of Bayham Asset Management Plan B. Report PS-02/21 by Ed Roloson, Manager of Capital Projects|Water/Wastewater re 2020
Annual Drinking Water and Compliance Summary Reporting for the Bayham & Richmond Water Systems 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Zoning By-law Amendment – Gregory Underhill Farms Ltd., 55309 Orchard Line, Port Burwell
B. Notice of Public Meeting re Proposed Zoning By-law Amendment – J. Stewart, Concession 9, Part Lot 21
C. Notice of Public Meeting re Proposed Minor Variance – Nancy Shea, 6 Libbye Avenue, Port Burwell
D. Notice of Committee of Adjustment Decision – Anthony Guenther, 55879 First Street, Straffordville
E. Notice of Committee of Adjustment Decision – David & Margaretha Friesen, 10460 Peters Court, North Hall
10.1.2 Requiring Action
10.2 Reports to Council
C. Report DS-08/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning Application – Stewart Zoning By-law No. Z722-2021 11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Township of Matachewan re Support of Resolution regarding request for future grant application deadlines be given a longer turnaround time B. Perth County re Extension of Grant Deadlines C. Municipality of Mississippi Mills re Request for Revision to Municipal Elections
D. Town of Bracebridge re Infrastructure Funding
E. Ontario Stone, Sand and Gravel Association re Gravel Facts in Ontario
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F. Municipality of Southwest Middlesex re Drainage Matters CN Rail G. Township of South-West Oxford re Photo Radar
H. Municipality of Bayham 2021 Capital Projects Notice 11.1.2 Requiring Action
11.2 Reports to Council
A. Report TR-02/21 by Lorne James, Treasurer re 2022 Budget Schedule 12. BY-LAWS A. By-law No. Z722-2021 Being a by-law to further amend By-law No. Z456-2003 – Stewart (This by-law follows the recommendation in Report DS-08/21by Margaret Underhill,
Deputy Clerk/Planning Coordinator during the regular meeting of February 4, 2021) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera
A. Confidential Report regarding information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a crown agency of any of them; a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or local board (Investing in Canada Infrastructure Program - ICIP) 14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-009 Being a by-law to confirm all actions of Council 16. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM SPECIAL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers January 19, 2021 12:45 p.m.
PRESENT: MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C.VALERIE DONNELLDAN FROESE
SUSAN CHILCOTTSTAFF PRESENT: ACTING CLERK|PLANNING COORDINATOR MARGARET UNDERHILL COUNTY OF ELGIN DIRECTOR OF HUMAN RESOURCES AMY THOMSON
1.CALL TO ORDER & APPOINTMENT OF AMY THOMSON AS ACTING DEPUTY CLERK
Mayor Ketchabaw called the meeting to order at 12:45 p.m.
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT the Council of the Corporation of the Municipality of Bayham hereby appoints Amy
Thomson as Acting Deputy Clerk for the purpose of recording, without note or comment, decisions and other proceedings of Council, and if required by any member present at a vote to record the name and vote of every member voting on any matter, for this meeting only.
CARRIED
Acting Clerk|Planning Coordinator was excused and left for the duration of the meeting.
2.DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3.ADMINISTRATION – OTHER BUSINESS
3.1 In Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Council do now rise to enter into an “In Camera” Session at 12:47 p.m. to
discuss:
•personal matters about an identifiable individual, including municipal or local
board employees
CARRIED
2 Special Meeting Minutes January 19, 2021
A. Confidential Item regarding personal matters about an identifiable individual, including
municipal or local board employees (CAO|Clerk recruitment) 3.2 Out of Camera
Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the Council do now rise from the “In Camera” session at 5:13 p.m. with nothing to report. CARRIED
4. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2021-006 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell THAT Confirming By-Law No. 2021-006 be read a first, second and third time and finally
passed. CARRIED 5. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Special Council meeting be adjourned at 5:14 p.m.
CARRIED
MAYOR ACTING DEPUTY CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, January 21, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment
PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C.VALERIE DONNELLDAN FROESESUSAN CHILCOTT
STAFF PRESENT: ACTING CLERK|PLANNNING COORDINATOR MARGARET UNDERHILL DEPUTY CLERK BRENDA GIBBONS
TREASURER LORNE JAMES
1.CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:13 p.m.
2.DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3.REVIEW OF ITEMS NOT LISTED ON AGENDA
A.PROCEDURAL MOTION
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By- law be suspended
for the duration of the January 21, 2021 Meeting of Council due to the functional abilities
of the electronic meeting platform.
A recorded vote was held on the Procedural Motion:
Member of Council YES NO
Councillor C. Valerie Donnell X Councillor Dan Froese X Councillor Susan Chilcott X
Deputy Mayor Rainey Weisler X
Mayor Ed Ketchabaw X
CARRIED
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B. Report CAO-01/21 by Margaret Underhill, Acting Clerk|Planning Coordinator re Marine
Museum – Furnace Replacement added as Item 14-A C. Verbal discussion re Extension of $5.00 dog tag discount added as 14-B 4. ANNOUNCEMENTS
None. 5. DELEGATIONS
A. Kimberly Earls, Executive Director, SCOR EDE re Future of the Shortline Rail in South Central Ontario Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott THAT presentation by Kimberly Earls, Executive Director, SCOR EDE, Christian
Zavarella, Research Analyst, SCOR EDE and Cephas Panschow, Development Commissioner, Town of Tillsonburg be received for information.
CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) D. Council Meeting held December 17, 2020 E. Statutory Planning Meeting held December 17, 2020 re Official Plan Amendment No. 26 Municipality of Bayham
F. Statutory Planning Meeting held December 17, 2020 re Zoning Amendment Rob Thompson
G. Statutory Planning Meeting held December 17, 2020 re Zoning Amendment Rob Vanwynsberghe
H. Special Council Meeting held January 4, 2021 re 2021 – 2022 Operating Budget
Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the minutes of the Council Meeting held December 17, 2020, Statutory Planning Meeting re Official Plan Amendment No. 26 Municipality of Bayham held December 17, 2020, Statutory Planning Meeting re Zoning Amendment Rob Thompson held December 17, 2020, Statutory Panning Meeting re Zoning Amendment Rob Vanwynsberghe held December 17, 2020 and the Special Council Meeting re 2021 – 2022 Operating Budget held January 4, 2021 be adopted. CARRIED
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7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Adoption of Official Plan Amendment No. 26 re Municipality of Bayham B. Notice of Passing of Zoning By-law No. Z719-2020 re Rob Thompson, 7254 Bogus Road, Vienna C. Notice of Passing of Zoning By-law No. Z720-2020 re Rob Vanwynsberghe, 55963 Calton Line, Vienna
D. Notice of Public Meeting Committee of Adjustment re Minor Variance Application A-15/20 Anthony Guenther, 55879 First Street, Straffordville
E. Notice of Public Meeting Committee of Adjustment re Minor Variance Application A-01/21 David & Margaretha Peters, 10460 Peters Court, North Hall
Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence item 10.1.1-A – 10.1.1-E be received for information. CARRIED
10.1.2 Requiring Action
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10.2 Reports to Council
A. Report DS-01/21 by Bill Knifton, Chief Building Official|Drainage Superintendent re 4th
Quarter Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-01/21 regarding the activities of the Building Services & Drainage Department for the fourth quarter of 2020 be received for information. CARRIED B. Report DS-04/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Consent
Application E-01/21 VanLeeuwen and Best Line Farms Ltd. Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report DS-04/21 regarding Consent Application E01/21 for A. Van Leeuwen and
Best Line Farms Ltd. be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E01/21 be granted subject to the following conditions: 1. Rezoning of the severed parcel 2. Planning Report fee payable to the municipality 3. Digital Copy of the final survey provided to the municipality. CARRIED
C. Report DS-05/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Consent Application E-02/21 Springerhill Farms Inc.
Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-05/21 regarding Consent Application E02-21 for Springerhill Farms Inc. be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E02/21 be granted subject to the following conditions: 1. Planning Report fee payable to the municipality 2. Digital Copy of the final survey provided to the municipality 3. Letter of Undertaking confirming the merger of the lands with the adjacent lands owned by Abram and Charlotte Wall, 10260 Somers Road.
CARRIED
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D. Report DS-06/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Consent
Application E-06/21 McCord Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-06/21 regarding Consent Application E06/21 for Mark and Rosmarie
McCord be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E06/21 be granted subject to the following conditions:
1. Reconfiguration of the severed lot as per IBI Group Memorandum January 11, 2021 Appendix ‘A’ to a non-irregular shape and reduced lot size 2. Rezoning of both the severed and retained parcels
3. The Owner undertakes to raise the water well head up to 0.45 m (18 inches) according to applicable Code 4. Due to their structural condition, the Owner demolishes and removes the Shed and
Framed Building from the severed parcel and the Barn from the retained, all to the satisfaction of the Chief Building Official of the Municipality of Bayham 5. Planning Report fee payable to the municipality 6. Digital Copy of the final survey provided to the municipality. CARRIED 11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Minister of Agriculture, Food and Rural Affairs re Rural Economic Development (RED)
Program B. Municipality of Bayham re 2021 Budget Approval Infographic
C. Municipality of Bayham re 2021 Tree Program Notice D. Region of Peel and Township of Huron Kinloss re Property Tax Exemptions for Veterans Clubs
E. Municipality of Charlton and Dack and Township of Larder Lake re Municipal Insurance F. Municipality of West Grey re Schedule 8 of the Provincial Budget Bill 229
G. Long Point Region Conservation Authority Board of Directors minutes of meeting held December 2, 2020
Moved by: Councillor Froese Seconded by: Councillor Donnell THAT correspondence item 11.1.1-A – 11.1.1-G be received for information.
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CARRIED
11.1.2 Requiring Action
11.2 Reports to Council
12. BY-LAWS
A. By-law No. 2021-002 Being a by-law to stop up and close part of the road allowance known as Creek Road in the Municipality of Bayham, in the County of Elgin, designated as Part 1, 11R-10677 & Parts 1 & 2, 11R-10678
B. By-law No. 2021-003 Being a by-law to convey part of the unopened road allowance known as Creek Road, specifically known as Plan 11R-10165, Parts 1 & 2, Plan 11R-
10677, Part 1 and Plan 11R-10678, Parts 1 & 2 of the Municipality of Bayham in the County of Elgin
C. By-Law No. 2021-004 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Ramona Peidl for the provision of recycling receptacle services
D. By-law No. 2021-005 Being a by-law to adopt a Personnel Policy Manual Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT By-law No. 2021-002, 2021-003, 2021-004 and By-law No. 2021-005 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS A. Report CAO-01/21 by Margaret Underhill, Acting Clerk|Planning Coordinator re Port Burwell Marine Museum – Furnace Replacement
Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report CAO-01/21 re Port Burwell Furnace Failure and Replacement be received
for information; AND THAT staff be directed to contact Koolen Electric to replace the furnace and air
conditioning unit at the Port Burwell Marine Museum. CARRIED
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B. Verbal discussion re Extension of $5.00 dog tag discount
Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council of the Corporation of the Municipality of Bayham approves the extension of the $5.00 dog tag discount until February 28, 2021 due to COVID 19 related
reduced services. CARRIED 14.1 In Camera
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-007 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Confirming By-Law No. 2021-007 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Froese
Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:21 p.m.
CARRIED
MAYOR CLERK
REPORT
PHYSICAL SERVICES
TO: Mayor & Members of Council
FROM: Ed Roloson, Manager of Capital Projects|Water/Wastewater
Steve Adams, Manager of Public Works
Jamie Pilkey, Road Operations Supervisor
DATE: February 4, 2021
REPORT: PS-01/21 SUBJECT: 2020 MUNICIPALITY OF BAYHAM ASSET MANAGEMENT PLAN
BACKGROUND
Asset management planning in Ontario has evolved significantly over the past decade. Before 2009, capital assets were recorded by municipalities as expenditures in the year of acquisition or construction. The long-term issue with this approach was the lack of a capital asset inventory, both in the municipality’s accounting system and financial statements. As a result of revisions to Section 3150 of the Public Sector Accounting Board Handbook, effective for the 2009 fiscal year, municipalities were required to capitalize tangible assets, creating an inventory of assets.
In 2012, the province launched the Municipal Infrastructure Strategy. As part of that initiative, municipalities and local service boards seeking provincial funding were required to demonstrate how any proposed project fits within a detailed asset management plan. To assist in defining the components of an asset management plan, the Province produced a document entitled Building Together: Guide for Municipal Asset Management Plans. This guide documented the components, information, and analysis that were required to be included in municipal Asset Management Plans under this initiative. In addition, asset management plans encompassing all
municipal assets needed to be prepared by the end of 2016 to meet Federal Gas Tax requirements.
On December 13, 2017 the Minister of Economic Development, Employment and Infrastructure approved Ontario Regulation 588/17, Asset Management Planning for Municipal infrastructure under the Infrastructure for Jobs and Prosperity Act, 2015. The purpose of the Infrastructure for
Jobs and Prosperity Act, 2015 is to establish mechanisms to encourage principled, evidence-based and strategic long-term infrastructure planning that supports job creation and training opportunities, economic growth and protection of the environment, and incorporates design excellence into infrastructure planning. Ontario Regulation 588/17 obligates the Council of the Corporation of the Municipality of
Bayham to complete various asset management and financial planning deliverables as follows:
The Municipality has complied with historic asset management regulations through the following documents:
• 2013 Municipality of Bayham Asset Management Plan
• 2016 Municipality of Bayham Asset Management Plan
• 2020 Municipality of Bayham Asset Management Plan The 2020 Municipality of Bayham Asset Management Plan, attached hereto as Appendix ‘A’, is the first Municipality of Bayham Asset Management Plan entirely completed without utilizing consultant services. DISCUSSION The Municipality of Bayham is well positioned to comply with the requirements of Ontario
Regulation 588/17 as a result of the progressive approach of the Council of the Municipality of Bayham in regards to strategic asset management utilizing the Building Together Guide for Municipal Asset Management Plans and integrating the same into the
budgeting and long-term financial planning of the Municipality of Bayham. Specifically, the Municipality of Bayham has historically integrated considerations into the capital and operating budgets from the following studies:
• Municipality of Bayham Water/Wastewater Financial Plan
• Municipality of Bayham Roads Needs Study
• Municipality of Bayham Bridge & Culvert Study
• Municipality of Bayham Facility Audit
• Municipality of Bayham Storm Sewer Assessment
• Municipality of Bayham Economic Development Opportunities & Initiatives Plan
• Municipality of Bayham Official Plan
• Municipality of Bayham Energy Plan & Local Action Plan of Green House Gas
• Municipality of Bayham Strategic Plan
• Municipality of Bayham Accessibility Plan
The deliverables legislated by Ontario Regulation 588/17 are outlined in detail below inclusive of the actions required by the Municipality of Bayham for both core and non-core
municipal infrastructure. STRATEGIC ASSET MANAGEMENT POLICY The Municipality of Bayham is required to prepare and adopt a Strategic Asset Management Policy by July 1, 2019. The Strategic Asset Management Policy must be reviewed at least every five years and updated as required. The Strategic Asset Management Policy must include, but not be limited to, the following elements:
• Identification of which municipal goals, plans and policies the Strategic Asset Management Policy will support
• The process by which the asset management plan is to be considered in the development of the Municipality’s budget or of any long-term financial plans.
• The Municipality’s approach to continuous improvement and adoption of appropriate practices regarding asset management planning.
• Alignment with the principles of asset management in accordance with Section 3 of the Infrastructure for Jobs and Prosperity Act, 2015.
• The Municipality’s commitment to consider, as part of its asset management planning, o the actions that may be required to address the vulnerabilities that may be caused by climate change to the Municipality’s infrastructure assets, in respect of such matters as:
operations, such as increased maintenance schedules,
levels of service, and lifecycle management.
the anticipated costs that could arise from climate change vulnerabilities
adaptation opportunities that may be undertaken to climate change vulnerabilities
mitigation approaches to climate change, such as greenhouse gas emission reduction goals and targets, and
disaster planning and contingency funding.
• The persons responsible for the Municipality’s asset management planning, including the executive lead.
• An explanation of Council’s involvement in the Municipality’s asset management planning.
• The Municipality’s commitment to provide opportunities for municipal residents and other interested parties to provide input into the Municipality’s asset management planning. ASSET MANAGEMENT PLAN – CURRENT LEVELS OF SERVICE Section 5 of Ontario Regulation 588/17 dictates the requirements that must be included in the Municipality of Bayham Asset Management Plan with respect to core municipal infrastructure by July 1, 2021. Further, Section 5 of Ontario Regulation 588/17 dictates the same requirements that must be included in the Municipality of Bayham Asset Management Plan with respect to all non-core municipal infrastructure by July 1, 2023.
CURRENT LEVELS OF SERVICE The Municipality of Bayham Asset Management Plan must identify the current levels of
service being provided for each asset category. For core municipal infrastructure, both the
qualitative descriptions pertaining to community levels of service and metrics pertaining to technical levels of service are prescribed by Ontario Regulation 588/17. For all non-core
municipal infrastructure the Municipality will need to establish its own measures for levels of service. CURRENT PERFORMANCE OF EACH ASSET CATEGORY The Municipality of Bayham is required to establish performance measures for each asset category. Ontario Regulation 588/17 is not prescriptive with respect to how these performance measures should be established, which could include measures of energy usage and operating efficiency. However established, the data used to define ‘current performance’ must be at most two years old. ASSET ANALYSIS
For each asset category included in the Municipality of Bayham Asset Management Plan, the following information is required:
• Summary of the assets;
• Replacement cost of the assets;
• Average age of the assets (by asset component);
• Condition of assets; and
• Approach to condition assessments (based on recognized and generally accepted good engineering practices where appropriate). LIFECYCLE ACTIVITIES & ASSOCIATED COSTS A 10-year forecast of lifecycle activities required to maintain current levels of service
and the costs associated with those activities is required to be incorporated into the Municipality of Bayham Asset Management Plan. This analysis will require an assessment of the full lifecycle of assets, as well as options for lifecycle activities that could potentially be undertaken, and risks associated with each of these options. The 10-year forecast is required to be premised on lifecycle activity options that can sustain the current level of service at the lowest cost. GROWTH CONSIDERATIONS The Municipality of Bayham Asset Management Plan must consider impacts of growth on the lifecycle funding activities required to maintain current levels of service. As the Municipality of Bayham has a population of less than 25,000 the
Municipality of Bayham Asset Management Plan must contain a high-level analysis of the impact of growth. The high-level analysis is required to identify assumptions regarding future changes in population and economic activity, and
how these assumptions relate to the lifecycle activities and financial strategy.
ASSET MANAGEMENT PLAN – PROPOSED LEVELS OF SERVICE Section 6 of Ontario Regulation 588/17 dictates the requirements that must be included in the Municipality of Bayham Asset Management Plan with respect to core municipal infrastructure and non-core municipal infrastructure by July 1, 2024. Section 6 of Ontario Regulation 588/17 requires the Municipality to project future levels of service and performance from the metrics developed under Section 5 of Ontario Regulation 588/17 pertaining to current levels of service and performance.
PROPOSED LEVELS OF SERVICE The Municipality of Bayham Asset Management Plan must include a 10-year forecast identifying the proposed levels of service for each asset category. The Municipality of
Bayham Asset Management Plan is required to assess options for proposed levels of service and the risks associated with each to the long-term sustainability of the Municipality.
PROPOSED PERFORMANCE Using performance measures established by the Municipality, the Municipality of Bayham Asset Management Plan is required to include a 10-year forecast of the proposed performance of each asset category. The proposed performance will need to be identified for each year of the 10-year forecast period. LIFECYCLE MANAGEMENT & FINANCIAL STRATEGY A 10-year forecast of lifecycle activities required to achieve proposed levels of service and the costs associated with those activities is required to be provided in the Municipality of Bayham Asset Management Plan. This analysis will require an assessment of the full
lifecycle of assets, as well as options for lifecycle funding activities. CONCLUSION
The 2020 Municipality of Bayham Asset Management Plan complies with all requirements of
Ontario Regulation 588/17 up to July 1, 2023. Prior to July 1, 2024 the Municipality of Bayham
will need to establish proposed levels of service and lifecycle costings for the same.
Considering the information provided in Section 13 – Financial Strategy – Levy Supported
Infrastructure of the 2020 Municipality of Bayham Asset Management Plan it is staff expectation
proposed levels of service will match current levels of service:
The forecast lifecycle costs for levy supported infrastructure necessary to provide the services covered by this Asset Management Plan includes operation, maintenance, renewal, acquisition,
and disposal of assets. Although the Asset Management Plan may be prepared for a range of time periods, it typically informs a Long-Term Financial Planning period of 10 years. Therefore,
a summary output from the Asset Management Plan is the forecast of 10 year total planned
budget outlays, which for levy supported infrastructure is estimated as $57,258,364 or $5,725,837 on average per year.
The estimated available funding for the 10 year period is $27,602,668 or $2,760,267. This is
48.21% of the cost to sustain the levy supported infrastructure current level of service at the lowest lifecycle cost.
The infrastructure reality is that only what is funded in the planned budget can be provided.
Informed decision-making depends on the Asset Management Plan emphasising the consequences of planned budgets on the service levels provided and risks. The anticipated
planned budget for levy supported infrastructure leaves an infrastructure deficit of $2,965,571 average per year of the forecast lifecycle costs required to provide services in the Asset Management Plan compared with the planned budget as outlined below.
Levy Supported Infrastructure Forecast Lifecycle Costs and Planned Budgets
A comparison of the 2016 Asset Management Plan to the 2020 Asset Management Plan solely
on the basis of infrastructure funding, not lifecycle costs, is as outlined in the table below:
Asset Management
Plan Model
Infrastructure
Funding Required
Infrastructure Funding
Available
Infrastructure
Deficit
2016 $3,664,800 $922,000 $2,742,800
2020 $4,190,571 $1,225,000 $2,965,571
2020* $4,190,571 $1,566,000 $2,624,571
*Includes Ontario Community Infrastructure Fund (OCIF)
Infrastructure Funding Required increased over the planning period by 15% or 3%/year. Over
the same period the Municipality’s efforts to address the Infrastructure Deficit resulted in an increase of the Infrastructure Deficit by $222,771 or a decrease in the Infrastructure Deficit by
$118,229 depending on if the Municipality believes the Ontario Community Infrastructure Fund
(OCIF) is long-term stable infrastructure funding. Regardless of the Infrastructure Deficit scenario the significant lack of decrease in the same is troubling as during the Asset
Management Model period the Municipality received 175%/year or $198,390/year more
infrastructure application based grants than the previous five year period.
When the financial plan component of the Asset Management Plan results in a funding shortfall, the province requires the inclusion of a specific plan as to how the impact of the shortfall will be
managed. In determining the legitimacy of a funding shortfall, the province may evaluate a
municipality's approach to the following:
• In order to reduce financial requirements, consideration has been given to revising
service levels downward.
• All asset management and financial strategies have been considered. For example: If a
zero debt policy is in place, is it warranted? If not, the use of debt should be considered.
• Do user fees reflect the cost of the applicable service? If not, creation of and/or increase
of user fees should be considered.
Considering all of the above information, staff recommend a financial strategy that involves full
funding being achieved over 25 years by:
1) Increasing the Capital Levy by 3% each year for the next 25 years to ensure the Capital
Levy is indexed based on historic data. In 2021 this would amount to $30,000. This
amount should be calculated annually and adjusted to reflect the actual CPI/NRBCPI indices.
2) Increase the Capital Levy by $105,000 each year for the next 25 years.
3) Annually utilize assessment growth to add additional funds to the Capital Levy
4) In 2024 when recycling costs shift to producer responsibility allocate recycling levy
capacity to the Capital Levy.
5) Explore non-infrastructure options to reduce the funding shortfall:
a. reduction of assets or asset portfolios b. extension of asset lifecycles based on experience and asset capabilities
(requires amendments to By-law No. 2009-080)
Raising Capital Levy tax revenues by the amounts recommended above for infrastructure
purposes will be difficult, especially in the context of a pandemic, however, the 25 year phase-in
window has significant opportunity for infrastructure failure and inadequacies. Extending the phase in period over an even greater timeframe has more severe consequences in terms of
infrastructure failure, specifically for stormwater infrastructure.
Historic Capital Levy
Capital Levy Capital Transfer Total Capital Capital Change
2010 $761,065 $0 $761,065 N/A
2011 $762,465 $0 $762,465 $1,400
2012 $973,302 $0 $973,302 $210,837
2013 $879,081 $0 $879,081 -$94,221
2014 $726,995 $0 $726,995 -$152,086
2015 $585,889 $0 $585,889 -$141,106
2016 $289,141 $0 $289,141 -$296,748
2017 $422,000 $138,410 $560,410 $271,269
2018 $559,000 $118,671 $677,671 $117,261
2019 $713,100 $74,614 $787,714 $110,043
2020 $895,000 $53,611 $948,611 $160,897
2021 $900,000 $0 $900,000 -$48,611
Based on the historic Capital Levy these are realistic solutions to reducing the Infrastructure
deficit, funding shortfall and producing a sustainable and reliable infrastructure future.
Conversely, as outlined within Section 14 – Financial Strategy – User Fee Supported
Infrastructure of the 2020 Municipality of Bayham Asset Management Plan, the Municipality of
Bayham maintains the Water & Wastewater Infrastructure in accordance with the Municipality of
Bayham Water/Wastewater Financial Plan. The Municipality of Bayham Water/Wastewater
Financial Plan is updated every 5 years by qualified professionals pursuant to applicable
legislation. Following the Municipality of Bayham Water/Wastewater Financial Plan has resulted
in fully funded Water & Wastewater Infrastructure. The Municipality should continue to
implement and follow the recommendations of qualified professionals in each Municipality of
Bayham Water/Wastewater Financial Plan.
The recommendation within Report PS-01/21 re 2020 Municipality of Bayham Asset
Management Plan is as required pursuant to Ontario Regulation 588/17. Approval of the 2020
Municipality of Bayham Asset Management Plan does not implement the recommended
financial strategies contemplated in Section 13 and 14 of the Municipality of Bayham Asset
Management Plan. Each year, during Capital and Operating Budget deliberations Council will
need to determine if the recommended strategies will be implemented.
RECOMMENDATION 1. THAT Report PS-01/21 re 2020 Municipality of Bayham Asset Management Plan be received for information;
2. AND THAT the CAO|Clerk endorse the 2020 Municipality of Bayham Asset Management Plan; 3. AND THAT the Council of the Corporation of the Municipality of Bayham approve the 2020 Municipality of Bayham Asset Management Plan. Respectfully Submitted by:
Ed Roloson
Manager of Capital Projects|Water/Wastewater
Steve Adams Manager of Public Works
Jamie Pilkey Road Operations Supervisor
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2020| Municipality of Bayham Asset Management Plan
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TABLE OF CONTENTS Section 1 - Overview ............................................................................................................. 3
Section 2 - Legislative Overview ........................................................................................ 3
Section 3 - Strategic Asset Management Policy ................................................................. 4
Section 4 - Roles & Responsibilities ................................................................................... 6
Section 5 - Asset Management Plan Development ............................................................ 7
Section 6 - Data & Methodology ........................................................................................ 8
Section 7 - Growth Projections ........................................................................................... 9
Section 8 - Climate Chnage ............................................................................................... 9
Section 9 - Risks .............................................................................................................. 11
Section 10 - Review & Monitoring Process ...................................................................... 11
Section 11 - Communication of the Asset Management Plan ........................................... 11
Section 12 - State of the Infrastructure & Levels of Service.............................................. 11
• Section 12 - Bridges & Culverts ............................................................................ 13
• Section 12 - Facilities ........................................................................................... 17
• Section 12 - Land Improvements .......................................................................... 21
• Section 12 - Machinery & Equipment ................................................................... 25
• Section 12 - Road Network ................................................................................... 29
• Section 12 - Stormwater Infrastructure ................................................................. 33
• Section 12 - Vehicles ............................................................................................ 37
• Section 12 - Water Infrastructure .......................................................................... 40
• Section 12 - Wastewater Infrastructure................................................................. 44
Section 10 - Review & Monitoring Process ................................................................................ 11
Section 10 - Review & Monitoring Process ................................................................................ 11
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Section 1 – Overview
The main objective of an Asset Management Plan is to use the Municipality’s best available information to develop a comprehensive long-term plan for capital assets. In addition, the Asset Management Plan should provide a sufficiently documented framework that will enable continuous improvement and updates of the Asset Management Plan, to ensure its relevancy over the long term. The Municipality of Bayham Asset Management Plan is intended to be a tool for Council and staff to use during various decision-making processes, including the annual budgeting process and future capital grant application processes. The Municipality of Bayham Asset Management Plan will serve as a road map for sustainable infrastructure planning.
The following assets are included in the Municipality of Bayham Asset Management Plan:
• Bridges & Culverts
• Facilities
• Land Improvements
• Machinery & Equipment
• Road Network
• Stormwater Infrastructure
• Vehicles
• Water Infrastructure
• Wastewater Infrastructure
Section 2 – Legislative Overview Asset management planning in Ontario has evolved significantly over the past decade. Before 2009, capital assets were recorded by municipalities as expenditures in the year of acquisition or construction. The long-term issue with this approach was the lack of a capital asset inventory, both in the Municipality’s accounting system and financial statements. As a result of revisions to Section 3150 of the Public Sector Accounting Board Handbook, effective for the 2009 fiscal year, municipalities were required to capitalize tangible capital assets, thus creating an inventory of assets. In 2012, the province launched the Municipal Infrastructure Strategy. As part of that initiative, municipalities and local service boards seeking provincial funding were required to demonstrate how any proposed project fits within a detailed Asset Management Plan. In addition, Asset Management Plans encompassing all municipal assets needed to be prepared by the end of
2016 to meet Federal Gas Tax requirements. To assist in defining the components of an Asset Management Plan, the Province produced a document entitled Building Together: Guide for Municipal Asset Management Plans. This guide documented the components, information, and
analysis that were required to be included in municipal Asset Management Plans under this initiative. The Infrastructure for Jobs and Prosperity Act, 2015 was proclaimed on May 1, 2016. This legislation detailed principles for evidence-based and sustainable long-term infrastructure planning. The Infrastructure for Jobs and Prosperity Act, 2015 also gave the Province the authority to guide municipal asset management planning by way of regulation. In late 2017, the Province introduced Ontario Regulation 588/17 under the Infrastructure for Jobs and Prosperity Act, 2015. The intent of Ontario Regulation 588/17 is to establish a standard format for municipal Asset Management Plans. Specifically, the regulations require that Asset Management Plans be developed that define the current and proposed levels of service, identify
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the lifecycle activities that would be undertaken to achieve these levels of service, and provide a financial strategy to support the levels of service and lifecycle activities.
The Municipality of Bayham Asset Management Plan has been developed to address the requirements of Ontario Regulation 588/17. Section 3 - Strategic Asset Management Policy
A Strategic Asset Management Policy details the policies and strategies that together form a framework for the Municipality’s asset management process. This framework is intended to
enable the Municipality to make consistent and sound decisions, plan for future needs, and provide public confidence with respect to the management of municipal infrastructure. The Municipality’s goals and objectives with respect to its tangible assets relate to the effective delivery of municipal services to constituents and stakeholders. The Municipality aims to provide services at expected service levels, as defined within the Municipality’s Asset
Management Plan. Further, the Municipality’s assets should be maintained at condition levels that are aligned with the expected service levels, strategic intent and financial sustainability. The Municipality of Bayham Asset Management Plan is one component of the Municipality’s overarching corporate strategy. It was developed to support the Municipality's vision for its asset management practice and programs. It provides key asset attribute data,
including current composition of the Municipality's infrastructure portfolio, inventory, replacement costs, useful life etc., summarizes the physical health of the capital assets, enumerates the Municipality's current capital spending framework, and outlines financial strategies to achieve fiscal sustainability in the long-term while reducing and eventually eliminating funding gaps (infrastructure deficit).
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The Infrastructure for Jobs and Prosperity Act, 2015 sets out principles to guide asset
management planning in municipalities in Ontario. The Municipality of Bayham will commit to the following principles when making decisions in respect of its assets and asset management planning.
• Fiscal Responsibility: The Municipality will utilize an evidence-based approach to
decision-making that balances service levels, risks, costs and aims at maximizing value
from assets and services. Asset management will be rigorously applied in the
Municipality of Bayham assessing assets in their systems context and again for net
value.
• Holistic: The Municipality will take a holistic approach to asset management that takes
into consideration all aspects and stages of the asset lifecycle and the interrelationships
between them. This will encourage principled, evidence based and strategic long term
infrastructure planning decisions considering among other things; demographic and
economic trends, productivity and economic competitiveness, accessibility, health and
safety, environmental impacts, support of public policy goals and providing a foundation
for future infrastructure investment.
• Innovation: The Municipality will continue to be progressive with the use of technology for asset management purposes. Further, the Municipality will continue to monitor industry best practices and innovation opportunities to make use of innovative technologies, services and practices.
• Public Engagement: The Municipality will provide opportunities for residents and other interested parties to provide input to asset management planning through the annual Budget Consultations process. Further, subject to any
prohibition under any legislation or otherwise by law on the collection, use, or disclosure of information, the Municipality will make decisions with respect to infrastructure based on information that is publicly available or made available to
the public through the municipal website.
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• Service Delivery: Service levels and performance targets shall be established
and form the basis for asset management strategic decision making with respect to infrastructure. Levels of service will be defined, at a minimum, in accordance with the qualitative descriptions and technical metrics required by Ontario Regulation 588/17.
• Sustainability: The Municipality will incorporate potential vulnerabilities that may be caused by climate change and other risks. The Municipality will endeavour to seek the most sustainable compromise between conflicting objectives. Furthermore, the Municipality will consider mitigation approaches to climate change, and disaster planning and contingency funding as part of its asset management planning practice.
• Strategic Alignment: Municipality of Bayham Asset Management Plan implementation
actions will be identified, aligned and implemented each year via the annual operating budget and updates to the ten-year capital plan. The actions will be informed by the annual budget consultation and municipal studies, plans and policies, including but not
limited to the:
o Municipality of Bayham Water/Wastewater Financial Plan o Municipality of Bayham Roads Needs Study
o Municipality of Bayham Bridge & Culvert Study
o Municipality of Bayham Facility Audit o Municipality of Bayham Storm Sewer Assessment
o Municipality of Bayham Economic Development Opportunities & Initiatives Plan
o Municipality of Bayham Official Plan o Municipality of Bayham Energy Plan & Local Action Plan of Green House Gas o Municipality of Bayham Strategic Plan
o Municipality of Bayham Accessibility Plan Section 4 - Roles & Responsibilities
The Municipality of Bayham Asset Management Plan will be informed by the following contributors: Stakeholder Group Responsibilities
Council • Approve the Municipality of Bayham Asset Management Plan. • Receive annual reporting on the status and performance of the Municipality of Bayham Asset Management Plan.
• Review and approve funding associated with asset management through the annual budget process. • Provide opportunities for the public to provide input into asset management planning through the annual Budget Consultations.
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Staff • Identify resources required for implementation of the Municipality
of Bayham Asset Management Plan. • Coordinate annual review and reporting on the status and performance of the Municipality of Bayham Asset Management Plan. • Incorporate lifecycle costing and levels of service considerations
when evaluating competing asset investment needs and developing asset management strategies. • The CAO|Clerk will function as the Asset Management Plan Executive Lead with support from the senior management team. Residents, Constituents and Stakeholders
• Provide input, in an advisory manner, to the Municipality through participation in the annual Budget Consultations process. • Provide input, in an advisory manner, on expectations with respect to levels of service. Section 5 - Asset Management Plan Development The Municipality of Bayham Asset Management Plan was developed utilizing the Municipality’s
asset management principles as identified within Section 3 – Strategic Asset Management Policy, capital asset database information, and Laserfiche data. Specifically, the Municipality of Bayham Asset Management Plan development is based on the steps summarized below: 1. Compile available information pertaining to the Municipality’s capital assets to be included in the plan, including attributes such as size/material type, useful life, age, accounting valuation and current valuation. Update current valuation, where required, using benchmark costing data or applicable inflationary indices. 2. Define and assess current asset conditions, based on a combination of staff input, existing asset reports, and an asset age-based condition analysis.
3. Define and document current levels of service based on funding levels and consideration of various background reports.
4. Develop a lifecycle management strategy that provides the activities required to sustain the levels of service. The strategy summarizes these activities in the forecast of annual
capital and operating expenditures, reflected in the Capital and Operating Budgets, required to achieve these level of service outcomes. 5. Develop a financing strategy to support the lifecycle management strategy. The financing plan informs how the capital and operating expenses arising from the asset management strategy will be funded over the forecast period. 6. Document the comprehensive Asset Management Plan in a formal report to inform future decision-making and to communicate planning to municipal stakeholders.
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Section 6 - Data & Methodology
The Municipality's dataset for the Municipality of Bayham Asset Management Plan includes key asset attributes and Section 3150 of the Public Sector Accounting Board Handbook data,
such as historical costs, in-service dates, field inspection data, asset health, and replacement costs.
A critical aspect of the Municipality of Bayham Asset Management Plan is the level of confidence the Municipality has in the data used to develop the state of the infrastructure and form the appropriate financial strategies. Through monitoring, evaluation and
assessment the Municipality has a high degree of confidence in the accuracy, validity and completeness of the asset data for all categories analyzed in the Municipality of Bayham Asset Management Plan. CONDITION DATA The Municipality utilizes a straight-line amortization schedule approach to depreciate capital assets. In general, this approach may not be reflective of an asset's actual condition and the true nature of its deterioration, which tends to accelerate toward the end of the asset's lifecycle. However, it is a useful approximation in the absence of standardized decay models and actual field condition data and can provide a benchmark for future requirements. The Municipality of Bayham Asset Management Plan also utilizes actual field condition data which provides a more meaningful and representative presentation of the Municipality's state of infrastructure. The Municipality evaluates each asset individually prior to aggregation and reporting; therefore, many imprecisions that may be highlighted at the
individual asset level are attenuated at the class level. FINANCIAL DATA
In the Municipality of Bayham Asset Management Plan, the average annual requirement is the amount, based on current replacement costs that the Municipality should set aside annually for each infrastructure class so that assets can be replaced upon reaching the end of their lifecycle. To determine current funding capacity, all existing sources of funding are identified and
combined to enumerate the total available funding. These figures are then assessed against the average annual requirements, and are used to calculate the annual funding shortfall (surplus) and for forming the financial strategies.
Only predictable sources of funding are used, e.g., tax and rate revenues, user fees, and
other streams of income the Municipality can rely on with a high degree of certainty.
Government grants and other ad-hoc injections of capital are not included in the
Municipality of Bayham Asset Management Plan given their unpredictability. As senior
governments make greater, more predictable and permanent commitments to funding
municipal infrastructure programs, e.g., the Federal Gas Tax Fund, future iterations of this
asset management plan will account for such funding sources.
In addition to the annual shortfall, the Municipality of Bayham faces a significant infrastructure backlog. The infrastructure backlog is the accrued financial investment needed in the short-term to bring the assets to a state of good repair.
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The Municipality of Bayham utilizes a capitalization threshold as follows:
• $5,000 and meets one of the following criteria;
o the replacement or overhaul of an asset or major component that extends the useful life of the asset; o the expenditure results in an increase in the service quality of the asset;
o the expenditure results in an increase in the capacity of the asset;
o the efficiency of the asset is increased or associated operating costs are lowered.
LIMITATIONS & ASSUMPTIONS
The Municipality of Bayham Asset Management Plan includes the following limitations and
assumptions:
• As available, the Municipality utilizes field condition assessment data to illustrate the
state of infrastructure and develop the requisite financial strategies. However, in the
absence of observed data, the Municipality relies on the age of assets to estimate their
physical condition.
• The use of inflation measures, for example using CPI/NRBCPI to inflate historical costs
in the absence of actual replacement costs. While a reasonable approximation, the use
of such multipliers may not be reflective of market prices and may over or understate the
value of the Municipality's infrastructure portfolio and the resulting capital requirements.
Section 7 - Growth Projections
The Municipality of Bayham occupies 248 km2 on the north shore of Lake Erie at the eastern end of Elgin County. The Municipality came into existence in 1998 as an amalgamation of the three separate municipalities formerly known as the Township of Bayham, the Village of Port Burwell, and the Village of Vienna. The population of the municipality in 2006 was 6,727 according to Statistics Canada. The projected population for the Municipality by the year 2027 is
9,196 based on extrapolation of recent growth rates. Population growth and population density increases will place additional demand on operations and maintenance to maintain current levels of service.
Section 8 - Climate Change
The impacts of climate change can have a significant impact on the assets the Municipality manages and the services they provide. In the context of the Asset Management Planning
process, climate change can be considered as both a future demand and a risk.
How climate change will impact on assets can vary significantly depending on the location and the type of services provided, as will the way in which the Municipality responds and manages those impacts.
As a minimum the Municipality should consider both how to manage existing assets given the potential climate change impacts, and then also how to create resilience to climate change in any new works or acquisitions as demonstrated below:
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Climate Change
Climate Change Description Potential Impact on Assets & Services Management
Precipitation Structures and assets may be overwhelmed with volume and/or intensity of volume
Effective and routine preventative maintenance to ensure structures drain and/or foreign materials do not block or undermine structures. Future structures to be enhanced to address climate change
Erosion Structure foundations, sizes and drainage may be filled or undermined through erosion
Effective and routine preventative maintenance to ensure structures drain and/or foreign materials do not block or undermine structures. Future structures to be enhanced to address climate change
Wind Speed Dynamic loads on
structures and load models need to be modified to ensure structure sustainability
Effective and routine inspections to
ensure structure sustainability. Future structures to be enhanced to address climate change
Section 9 - Risks
The purpose of infrastructure risk management is to document the findings and recommendations resulting from the periodic identification, assessment and treatment of risks associated with providing services from infrastructure.
An assessment of risks associated with service delivery will identify risks that will result in loss or reduction in service, personal injury, environmental impacts, a ‘financial shock’, reputational impacts, or other consequences. The risk assessment process identifies credible risks, the likelihood of the risk event occurring, and the consequences should the event occur. The risk management process used is shown below:
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Beyond Climate Change, critical risks to the Municipality of Bayham Asset Management Plan are outlined as below:
Risk Indicator Outcome Risk Rating Risk Treatment Plan Residual Risk
Lack of Information Under investment in infrastructure creating unsafe and/or unreliable infrastructure
Very High Fund and continue annual infrastructure inspections and assessments
Low
Lack of Funding Under investment in infrastructure creating unsafe and/or unreliable infrastructure
Very High Fund and continue annual infrastructure inspections and assessments
Low
Section 10 - Review & Monitoring Process The Municipality of Bayham Asset Management Plan is a living document. In this context, the Municipality of Bayham Asset Management Plan will be updated annually. Further, as the strategic priorities and capital needs of the Municipality change the Municipality will consider potential impacts on the Asset Management Plan to ensure continued alignment. When
updating the Municipality of Bayham Asset Management Plan, it should be noted that the state of local infrastructure, proposed levels of service, lifecycle management strategy and financing strategy are integrated and impact each other. The July 1 annual review will include:
• the Municipality’s progress in implementing the asset management plan;
• any factors impeding the Municipality’s ability to implement the asset management plan; and
• a strategy to address the factors described in the above noted factors. Section 11 - Communication of the Municipality of Bayham Asset Management Plan
The Municipality of Bayham Asset Management Plan will be made available in the following
locations:
• The Corporation of the Municipality of Bayham
56269 Heritage Line Straffordville ON N0J 1Y0
• Municipality of Bayham website: www.bayham.on.ca
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Section 12 – State of the Infrastructure & Levels of Service
The Municipality of Bayham owns a sizeable portfolio of assets, which vary significantly in terms of their function, attributes, age, durability and condition. This section of the Municipality of Bayham Asset Management Plan aggregates technical and financial data across all asset classes.
SUMMARY STATISTICS Municipality of Bayham assets analyzed in this asset management plan have a total 2020
replacement valuation of $136,867,921 (levy supported) and $39,124,191 (user fee supported) for a combined total valuation of 175,992,112.
Asset Attributes - Replacement Profile
Asset Type 2020 Replacement Cost
Bridges & Culverts $13,819,833
Facilities $19,258,263
Land Improvements $6,053,186
Machinery & Equipment $1,103,283
Roads - Asphalt $7,177,782
Roads - Base $22,008,483
Roads - Tar & Chip $4,409,625
Roads - Gravel $1,834,940
Roads - Guardrail $98,509
Roads - Sidewalks $8,469,438
Roads - Streetlights $549,541
Stormwater Infrastructure $45,446,811
Vehicles $6,638,227
Sub-Total $136,867,921
Water Infrastructure $10,947,931
Wastewater Infrastructure $28,176,260
Total $175,992,112
The Municipality utilizes a straight-line amortization schedule approach to depreciate capital assets. In general, this approach may not be reflective of an asset's actual condition and the true nature of its deterioration, which tends to accelerate toward the end of the asset's
lifecycle. The Municipality of Bayham Asset Management Plan also incorporates actual field condition data which provides a more meaningful and representative presentation of the Municipality's state of infrastructure. The table below shows the distribution of levy
supported assets based on the assessed condition and replacement cost of the same. Condition Classification No. Condition Classification Assed Condition (Remaining Life)
1 Very Good 75%+ 2 Good 74% - 50% 3 Fair 49% - 25%
4 Poor 24% - 0%
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LEVEL OF SERVICE The two primary risks to a municipality's financial sustainability are the total lifecycle costs of infrastructure, and establishing levels of service that exceed its financial capacity. In this regard, municipalities face a choice: overpromise and under deliver; under promise and over deliver; or promise only that which can be delivered efficiently without placing inequitable burden on ratepayers. In general, there is often a trade-off between political expedience and judicious, long-term fiscal stewardship. Developing realistic levels of service using meaningful key performance indicators can be instrumental in managing expectations, identifying areas requiring higher investments, driving organizational performance and securing the highest value for money from public assets.
Ontario Regulation 588/17 and Section 3 – Strategic Asset Management sets out principles to guide level of service standards and associated key performance indicators. Beyond meeting regulatory requirements, levels of service established support the intended purpose of the asset and its anticipated impact on the community and the Municipality. Each of the following asset class subsections include a qualitative description and a key performance indicator.
The Municipality annually collects data on its key performance indicators and monitors the data to establish compliance with established levels of service or deviations from the same. BRIDGES & CULVERTS
The Municipality of Bayham bridge and culvert infrastructure consists of seven (7) bridges and ten (10) culverts. Appendix ‘A’ – Bridge & Culvert Map illustrates bridge and culvert network locations. The table below further defines the Municipality of Bayham Bridge & Culvert network attributes.
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Bridge & Culvert – Asset Attributes
Asset Type Quantity Average Age (Years)
Useful Life (Years) Bridge 7 43 50
Culvert 10 29 50
The Municipality utilizes a straight-line amortization schedule approach to depreciate capital
assets. The Municipality of Bayham Asset Management Plan also incorporates actual field condition data which provides a more meaningful and representative presentation of the Municipality's state of infrastructure. For bridge and culvert infrastructure the Municipality
utilizes an Ontario Structure Inspection Manual (OSIM) Report. The OSIM Report defines a detailed element by element visual inspection of each bridge and/or culvert identifying physical geometrics, structure condition, deficiencies, required additional investigations, and recommended rehabilitation/replacement works and associated estimated costs. This data along with historical information and photos is subsequently entered into an electronic inspection form. The Municipality supplements OSIM Report data utilizing Laserfiche Service Request Forms, Maintenance Tracking Forms and Work Order Forms to track additional resource inputs to each asset segment. The table below shows the distribution of assets based on the assessed condition and replacement cost of the same.
Condition Classification No. Condition Classification Assed Condition (Remaining Life)
1 Very Good 75%+
2 Good 74% - 50%
3 Fair 49% - 25%
4 Poor 24% - 0%
The table below shows the bridge and culvert average asset condition classification trend over time.
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Bridge & Culvert Average Asset Condition Trend Year 2013 2014 2015 2016 2017 2018 2019
Bridges & Culverts Poor Poor Poor Fair Fair Fair Fair
REPLACEMENT PROFILE The bridge and culvert lifecycle replacement costs for a 10 year forecast period is estimated as
$1,280,521 or $128,052 on average per year. Estimated available funding for the 10 year period is $729,416 or $72,942 on average per year. This is 56.96% of the cost to sustain the current level of service at the lowest lifecycle cost. The anticipated budget for bridge and culverts leaves a shortfall of $55,111 average per year of
the forecast lifecycle costs required to provide services. The forecast lifecycle replacement costs necessary to provide bridge and culvert infrastructure include:
• Acquisition – the activities to provide a higher level of service or a new service that did not exist previously.
• Operation – the regular activities to provide services.
• Maintenance – the activities necessary to retain an asset as near as practicable to an
appropriate service condition. Maintenance activities enable an asset to provide service for its planned life: o patching
o structure repairs o brushing o flushing
• Renewal – the activities that return the service capability of an asset up to that which it had originally provided: o rehabilitation o deck reconstruction
o culvert lining
• Disposal – the activities associated with the disposal of a decommissioned asset including sale, demolition or relocation.
Lifecycle Activity Current Performance
Acquisition At the current level of service the Municipality does not project any lifecycle costs associated with asset acquisition.
Budget/Year $0
Operation At the current level of service the Municipality does not project any lifecycle costs associated with asset operation.
Budget/Year $0
Maintenance At the current level of service maintenance activities can be completed within the current planned budget.
Budget/Year $10,052
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Lifecycle Activity Current Performance
Renewal At the current level of service renewal activities funding leaves a shortfall of $55,111 average per year of the forecast lifecycle costs
required to provide services.
Budget/Year $62,889
Disposal The Municipality does not project any lifecycle costs associated with asset disposal.
Budget/Year $0
Bridge & Culvert Forecast Lifecycle Costs and Planned Budgets
The bars in the graphs represent the forecast costs, in current dollars, needed to minimize the
life cycle costs associated with the service provision. The proposed budget line indicates the estimate of available funding. The gap between the forecast work and the proposed budget is the basis of the discussion on achieving balance between costs, levels of service and risk to achieve the best value outcome.
LEVEL OF SERVICE Bridge and Culvert assets have prescribed levels of service reporting requirements under Ontario Regulation 588/17. These requirements include levels of service reporting from two different levels, i.e. community levels of service and technical levels of service. Community levels of service objectives describe service levels in terms that citizens understand and reflect their scope and quality expectations of bridges and culverts. Technical levels of
service describe the scope and quality of bridges and culverts through performance measures that can be quantified, evaluated, and detail how effectively the Municipality provides services. The table below presents the current levels of service as mandated by Ontario Regulation
588/17.
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Level of Service – Bridge & Culverts
Community Level of Service – Qualitative Descriptions
Year 2018 2019 Description of the traffic that is supported by municipal bridges. The road system, inclusive of bridge and culverts, serving the Municipality of Bayham is comprised of a Provincial Highway, County Roads and Municipal Roads. Municipal Roads ranging from Class 3 – Class 6 are local roads which are intended to provide access to
abutting properties, to serve destination as opposed to through traffic, and to act as feeders to the County and Provincial arterial road system. The Municipal Road system supports all modes of transportation.
Description or images of the condition of bridges and culverts and how this would affect use of the bridges.
Please refer to the Municipality of Bayham Bridge & Culvert OSIM Inspection Report for images of all bridges and culverts. The current level of service does not
negatively impact the use of the structures in the immediate timeframe. Technical Levels of Service Year 2018 2019
Percentage of bridges in the municipality with loading or dimensional restrictions.
0% 14%
For bridges in the municipality, the average bridge condition index value.
42 48
Key Performance Indicators
Year 2018 2019 Bridge Service Request Forms/Work Orders 4 2
Operating Budget Variance ($5,746) ($9,142) FACILITIES
The Municipality of Bayham tax levy supported Facilities infrastructure consists of eight (8) facilities. Appendix ‘B’ – Facility Map illustrates facility locations. The table below further defines the Municipality of Facility attributes. Facilities – Asset Attributes Asset Type Asset Component Quantity Average Age (Years) Useful Life (Years)
Facilities
HVAC 8 17 20 Interior 10 13 35
Roof 10 17 15
Services 10 15 30
Shell 10 21 55
Substructure 10 33 95
The Municipality utilizes a straight-line amortization schedule approach to depreciate capital assets. The Municipality of Bayham Asset Management Plan also incorporates actual field condition data which provides a more meaningful and representative presentation of the Municipality's state of infrastructure. For Facilities the Municipality utilizes Facility Audits.
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The Facility Audit defines a detailed element by element visual, non-intrusive inspection of each asset component, and recommended rehabilitation/replacement works and associated estimated costs. The Municipality supplements Facility Audit data utilizing Laserfiche Service Request Forms,
Maintenance Tracking Forms and Work Order Forms to track additional resources inputs to each asset segment. The table below shows the distribution of assets based on the assessed condition and replacement cost of the same.
Condition Classification No. Condition Classification Assed Condition (Remaining Life)
1 Very Good 75%+
2 Good 74% - 50%
3 Fair 49% - 25%
4 Poor 24% - 0%
The table below shows the Facilities average asset condition classification trend over time. Facilities Average Asset Condition Trend Year 2013 2014 2015 2016 2017 2018 2019 Facilities Poor Poor Poor Poor Poor Fair Fair
REPLACEMENT PROFILE
The facilities lifecycle replacement costs for a 10 year forecast period is estimated as $3,381,440 or $338,144 on average per year.
Estimated available funding for the 10 year period is $3,338,378 or $333,838 on average per year. This is 98.73% of the cost to sustain the current level of service at the lowest lifecycle cost.
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The anticipated budget for facilities leaves a shortfall of $4,306 average per year of the forecast lifecycle costs required to provide services. The forecast lifecycle replacement costs necessary to provide facilities infrastructure include:
• Acquisition – the activities to provide a higher level of service or a new service that did not exist previously.
• Operation – the regular activities to provide services:
o utilities
• Maintenance – the activities necessary to retain an asset as near as practicable to an appropriate service condition: o building maintenance o service contracts
• Renewal – the activities that return the service capability of an asset up to that which it had originally provided: o rehabilitation
o reconstruction
• Disposal – the activities associated with the disposal of a decommissioned asset including sale, demolition or relocation.
Lifecycle Activity Current Performance
Acquisition At the current level of service the Municipality does not project any lifecycle costs associated with asset acquisition.
Budget/Year $0
Operation At the current level of service operational activities can be completed within the current planned budget.
Budget/Year $143,716
Maintenance At the current level of service maintenance activities can be completed within the current planned budget
Budget/Year $64,343
Renewal At the current level of service renewal activities funding leaves a shortfall of $4,306 average per year of the forecast lifecycle costs required to provide services.
Budget/Year $125,779
Disposal The Municipality does not project any lifecycle costs associated with asset disposal.
Budget/Year $0
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Facilities Forecast Lifecycle Costs and Planned Budgets
The bars in the graphs represent the forecast costs, in current dollars, needed to minimize the life cycle costs associated with the service provision. The proposed budget line indicates the estimate of available funding. The gap between the forecast work and the proposed budget is the basis of the discussion on achieving balance between costs, levels of service and risk to achieve the best value outcome.
LEVEL OF SERVICE Facilities assets do not have prescribed levels of service reporting requirements under Ontario Regulation 588/17. Instead, the Municipality is required to establish levels of service reporting from two different levels, i.e. community levels of service and technical levels of service.
Community levels of service objectives describe service levels in terms that citizens understand and reflect their scope and quality expectations of Facilities. Technical levels of service describe
the scope and quality of Facilities through performance measures that can be quantified, evaluated, and detail how effectively the Municipality provides services. The table below presents the current levels of service as required by Ontario Regulation 588/17.
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Level of Service – Facilities
Community Level of Service – Qualitative Descriptions
Year 2018 2019 Description, which may include maps, of the Facilities in the municipality.
Please refer to Appendix ‘B’ – Facility Map
Technical Levels of Service
Year 2018 2019
Facility GHG Emissions (Kg) 125,422 136,198 Key Performance Indicators Year 2018 2019 Facility Energy Intensity (ekWh/sqft) 218.44 222.39
LAND IMPROVEMENTS
The Municipality of Bayham Land Improvements infrastructure consists of twenty (20) Asset Categories. Appendix ‘C’ – Land Improvements Map illustrates Land Improvement locations.
The table below further defines the Municipality of Bayham Land Improvements attributes.
Land Improvements – Asset Attributes
Asset Type Asset
Categories
Quantity Average Age
(Years)
Useful Life
(Years)
Land Improvements
Ball Diamonds 4 4 20
Basketball Courts 4 1 20
Benches 23 7 20
Bleachers 6 1 20 Concrete Pads 2 4 20 Digital Sign 1 1 20 Fencing 6 3 20
Flag Poles 7 1 20
Lighting 2 33 20
Parking Lots 10 10 20
Pavilions 5 10 20 Picnic Tables 136 8 20 Pier 1 7 50
Playground Equipment 7 9 20
Recycling Amenities 37 1 20
Skatepark 1 10 20 Soccer Nets 3 11 20 Stairs 1 10 20
Tennis Court 1 33 20
Well 1 10 20
The Municipality utilizes a straight-line amortization schedule approach to depreciate capital assets. The Municipality of Bayham Asset Management Plan also incorporates actual field condition data which provides a more meaningful and representative presentation of the
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Municipality's state of infrastructure. For Land Improvements the Municipality utilizes Insurance Audits. The Insurance Audit defines a detailed element by element visual, non-intrusive inspection of each asset component, and recommended rehabilitation/replacement works and associated estimated costs.
The Municipality supplements Insurance Audit data utilizing Laserfiche Service Request Forms, Maintenance Tracking Forms, Playground Inspection Forms and Work Order Forms to track additional resources inputs to each asset segment. The table below shows the distribution of
assets based on the assessed condition and replacement cost of the same. Condition Classification No. Condition Classification Assed Condition (Remaining Life) 1 Very Good 75%+
2 Good 74% - 50%
3 Fair 49% - 25%
4 Poor 24% - 0%
The table below shows the Land Improvements average asset condition classification trend over
time. Land Improvements Average Asset Condition Trend Year 2013 2014 2015 2016 2017 2018 2019 Land Improvements Poor Poor Poor Fair Good Good Fair
REPLACEMENT PROFILE The land improvements lifecycle replacement costs for a 10 year forecast period is estimated as $1,865,508 or $186,551 on average per year.
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Estimated available funding for the 10 year period is $1,624,435 or $162,443 on average per year. This is 87.08% of the cost to sustain the current level of service at the lowest lifecycle cost.
The anticipated budget for land improvements leaves a shortfall of $24,108 average per year of the forecast lifecycle costs required to provide services. The forecast lifecycle replacement costs necessary to provide land improvements infrastructure include:
• Acquisition – the activities to provide a higher level of service or a new service that did
not exist previously.
• Operation – the regular activities to provide services:
o grounds maintenance o beautification
o beach maintenance
• Maintenance – the activities necessary to retain an asset as near as practicable to an appropriate service condition.
• Renewal – the activities that return the service capability of an asset up to that which it had originally provided: o rehabilitation o replacement
• Disposal – the activities associated with the disposal of a decommissioned asset including sale, demolition or relocation.
Lifecycle Activity Current Performance
Acquisition At the current level of service the Municipality does not project any lifecycle costs associated with asset acquisition.
Budget/Year $0
Operation At the current level of service operational activities can be completed within the current planned budget
Budget/Year $99,554
Maintenance At the current level of service the Municipality does not project any lifecycle costs associated with asset maintenance.
Budget/Year $0
Renewal At the current level of service renewal activities funding leaves a shortfall of $24,108 average per year of the forecast lifecycle costs required to provide services.
Budget/Year $62,889
Disposal The Municipality does not project any lifecycle costs associated with
asset disposal.
Budget/Year $0
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Land Improvements Forecast Lifecycle Costs and Planned Budgets
The bars in the graphs represent the forecast costs, in current dollars, needed to minimize the life cycle costs associated with the service provision. The proposed budget line indicates the estimate of available funding. The gap between the forecast work and the proposed budget is the basis of the discussion on achieving balance between costs, levels of service and risk to achieve the best value outcome.
LEVEL OF SERVICE Land Improvement assets do not have prescribed levels of service reporting requirements under Ontario Regulation 588/17. Instead, the Municipality is required to establish levels of service reporting from two different levels, i.e. community levels of service and technical levels of
service. Community levels of service objectives describe service levels in terms that citizens understand
and reflect their scope and quality expectations of Land Improvements. Technical levels of service describe the scope and quality of Land Improvements through performance measures that can be quantified, evaluated, and detail how effectively the Municipality provides services.
The table below presents the current levels of service as required by Ontario Regulation 588/17.
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Level of Service – Land Improvements Community Level of Service – Qualitative Descriptions
Year 2018 2019
Description of Land Improvements Please refer to Appendix ‘C’ – Land Improvements Map
Technical Levels of Service
Year 2018 2019
Percentage of Land Improvements with use restrictions
5% 0%
Key Performance Indicators Year 2018 2019
Land Improvements Work Orders 17 11
MACHINERY & EQUIPMENT The Municipality of Bayham Machinery & Equipment assets consists of 6 classifications of
assets from the following departments:
• General Government
• Fire Department
• Public Works Department
• Recreation & Culture The table below further defines the Municipality of Bayham Machinery & Equipment attributes.
Machinery & Equipment – Asset Attributes
Asset Type Asset Categories Quantity Average Age (Years) Useful Life (Years)
Machinery & Equipment
General Government 27 3 5
Fire Department 42 6 10
General Government 3 3 10
Public Works 4 8 10
Fire Department 30 9 15
Public Works 5 17 15
Fire Department 115 8 20 Public Works 19 7 20 Recreation & Culture 3 10 20
Fire Department 4 9 25 Public Works Department 1 14 25
Public Works 1 31 30
The Municipality utilizes a straight-line amortization schedule approach to depreciate capital assets. The Municipality of Bayham Asset Management Plan also incorporates actual field condition data which provides a more meaningful and representative presentation of the
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Municipality's state of infrastructure. For Machinery & Equipment the Municipality utilizes Laserfiche Service Request Forms, Maintenance Tracking Forms and Work Order Forms to track additional resources inputs to each asset. The table below shows the distribution of assets based on the assessed condition and replacement cost of the same.
Condition Classification No. Condition Classification Assed Condition (Remaining Life)
1 Very Good 75%+
2 Good 74% - 50% 3 Fair 49% - 25% 4 Poor 24% - 0%
The table below shows the machinery and equipment average asset condition classification trend over time.
Machinery & Equipment Average Asset Condition Trend
Year 2013 2014 2015 2016 2017 2018 2019
Machinery & Equipment Poor Poor Poor Poor Good Fair Fair
REPLACEMENT PROFILE The machinery and equipment lifecycle replacement costs for a 10 year forecast period is estimated as $1,306,277 or $130,628 on average per year. Estimated available funding for the 10 year period is $1,348,172 or $134,817 on average per year. This is 103.21% of the cost to sustain the current level of service at the lowest lifecycle cost.
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The anticipated budget for machinery and equipment leaves a surplus of $4,189 average per year of the forecast lifecycle costs required to provide services. The forecast lifecycle replacement costs necessary to provide machinery & equipment infrastructure include:
• Acquisition – the activities to provide a higher level of service or a new service that did not exist previously.
• Operation – the regular activities to provide services.
• Maintenance – the activities necessary to retain an asset as near as practicable to an appropriate service condition. Maintenance activities enable an asset to provide service for its planned life:
o equipment maintenance o equipment service
• Renewal – the activities that return the service capability of an asset up to that which it
had originally provided:
o replacement o rebuild
• Disposal – the activities associated with the disposal of a decommissioned asset
including sale, demolition or relocation.
Lifecycle Activity Current Performance
Acquisition At the current level of service the Municipality does not project any
lifecycle costs associated with asset acquisition.
Budget/Year $0
Operation At the current level of service the Municipality does not project any lifecycle costs associated with asset operation.
Budget/Year $0
Maintenance At the current level of service maintenance activities can be completed
within the current planned budget
Budget/Year $71,928
Renewal At the current level of service renewal activities funding leaves a surplus of $4,189 average per year of the forecast lifecycle costs required to provide services.
Budget/Year $62,889
Disposal The Municipality does not project any lifecycle costs associated with asset disposal.
Budget/Year $0
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Machinery & Equipment Forecast Lifecycle Costs and Planned Budgets
The bars in the graphs represent the forecast costs, in current dollars, needed to minimize the life cycle costs associated with the service provision. The proposed budget line indicates the estimate of available funding. The gap between the forecast work and the proposed budget is the basis of the discussion on achieving balance between costs, levels of service and risk to achieve the best value outcome.
LEVEL OF SERVICE Machinery & Equipment assets do not have prescribed levels of service reporting requirements under Ontario Regulation 588/17. Instead, the Municipality is required to establish levels of
service reporting from two different levels, i.e. community levels of service and technical levels of service.
Community levels of service objectives describe service levels in terms that citizens understand and reflect their scope and quality expectations of Machinery & Equipment. Technical levels of service describe the scope and quality of Machinery & Equipment through performance
measures that can be quantified, evaluated, and detail how effectively the Municipality provides services. The table below presents the current levels of service as required by Ontario Regulation 588/17.
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Level of Service – Machinery & Equipment Community Level of Service – Qualitative Descriptions Year 2018 2019
Description, of Machinery & Equipment components. Machinery & Equipment consists of capitalized tools and equipment to support departmental requirements in levy supported departments including Public Works, General
Government, Parks & Recreation and the Fire Department. Technical Levels of Service Year 2018 2019
Percentage of Machinery & Equipment with use restrictions 8% 0%
Key Performance Indicators Year 2018 2019
Machinery & Equipment Work Orders 4 2
ROAD NETWORK
The Municipality of Bayham road network consists of roads with various surface types, including asphalt, tar & chip, and gravel. Appendix ‘D’ Road Classification Map, Appendix ‘E’ Road Surface Map, Appendix ‘F’ Guardrail Map, Appendix ‘G’ Sidewalk Map and Appendix ‘H’ Streetlight Map illustrate road network characteristics. The table below further defines the Municipality of Bayham Road Network attributes.
Road Network – Asset Attributes
Asset Type Asset Component Quantity Average Age (Years) Useful Life (Years)
Road Network
Road Base 205 km 58 80
Road Surface -
Asphalt
37.9 km 18 25
Road Surface – Tar & Chip 105.2km 10 15
Road Surface - Gravel 61.9 km 48 20
Guardrail 798 m 5 20
Sidewalk 18.3 km 23 50
Streetlights 428 3 20
The Municipality utilizes a straight-line amortization schedule approach to depreciate capital assets. The Municipality of Bayham Asset Management Plan also incorporates actual field condition data which provides a more meaningful and representative presentation of the Municipality's state of infrastructure. For road infrastructure the Municipality utilizes a Roads Need Study. The Roads Need Study assigns a point rating system to score road condition. The rating system components include:
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Characteristic Assessment Criteria
Horizontal Alignment deductions for major/minor curves, alignment concerns, hazards
Vertical Alignment deductions for major/minor vertical curves, steep grades, hazards
Surface Width road width, deductions for steep side slopes Surface Condition overall road surface condition, upgrades, problem areas Shoulder Width road configuration, shoulder width (including grassed shoulders) Structural Adequacy road structure, deductions for structural problem areas, hazards
Drainage System deductions for drainage concerns, problem areas
Maintenance Demand deductions for increased road maintenance
The Municipality supplements Roads Need Study data utilizing Laserfiche Service Request Forms, Maintenance Tracking Forms and Work Order Forms to track additional resources inputs to each asset segment. The table below shows the distribution of assets based on the
assessed condition and replacement cost of the same. Condition Classification No. Condition Classification Assed Condition (Remaining Life)
1 Very Good 75%+ 2 Good 74% - 50% 3 Fair 49% - 25% 4 Poor 24% - 0%
The table below shows the Road Network average asset condition classification trend over time. Road Network Average Asset Condition Trend Year 2013 2014 2015 2016 2017 2018 2019 Road Network Poor Poor Poor Poor Fair Fair Fair
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REPLACEMENT PROFILE The Road Network lifecycle replacement costs for a 10 year forecast period is estimated as $21,299,310 or $2,129,931 on average per year.
Estimated available funding for the 10 year period is $14,834,030 or $1,483,403 on average per year. This is 69.65% of the cost to sustain the current level of service at the lowest lifecycle cost.
The anticipated budget for road network leaves a shortfall of $646,528 average per year of the forecast lifecycle costs required to provide services. The forecast lifecycle replacement costs
necessary to provide road network infrastructure include:
• Acquisition – the activities to provide a higher level of service or a new service that did not exist previously.
• Operation – the regular activities to provide services: o salaries
o materials
• Maintenance – the activities necessary to retain an asset as near as practicable to an appropriate service condition. Maintenance activities enable an asset to provide service for its planned life:
o loosetop maintenance o dust control o weed/brush/ditch
o grading o safety devices o materials
o service contracts
• Renewal – the activities that return the service capability of an asset up to that which it had originally provided: o crack sealing
o gravel road resurfacing o reconstruction
o replacement
o resurfacing
• Disposal – the activities associated with the disposal of a decommissioned asset including sale, demolition or relocation.
Lifecycle Activity Current Performance
Acquisition At the current level of service the Municipality does not project any
lifecycle costs associated with asset acquisition.
Budget/Year $0
Operation At the current level of service operational activities can be completed within the current planned budget
Budget/Year $451,041
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Lifecycle Activity Current Performance
Maintenance At the current level of service maintenance activities can be completed within the current planned budget
Budget/Year $115,578
Renewal At the current level of service renewal activities funding leaves a shortfall of $646,528 average per year of the forecast lifecycle costs required to provide services.
Budget/Year $916,784
Disposal The Municipality does not project any lifecycle costs associated with
asset disposal.
Budget/Year $0
Road Network Forecast Lifecycle Costs and Planned Budgets
The bars in the graphs represent the forecast costs, in current dollars, needed to minimize the life cycle costs associated with the service provision. The proposed budget line indicates the estimate of available funding. The gap between the forecast work and the proposed budget is the basis of the discussion on achieving balance between costs, levels of service and risk to
achieve the best value outcome.
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LEVEL OF SERVICE Road assets have prescribed levels of service reporting requirements under Ontario Regulation 588/17. These requirements include levels of service reporting from two different levels, i.e. community levels of service and technical levels of service.
Community levels of service objectives describe service levels in terms that citizens understand and reflect their scope and quality expectations of the road network. Technical levels of service describe the scope and quality of Municipal roads through performance measures that can be
quantified, evaluated, and detail how effectively the Municipality provides services. The table below presents the current levels of service as mandated by Ontario Regulation 588/17.
Level of Service - Roads
Community Level of Service – Qualitative Descriptions
Year 2018 2019
Description, which may include maps, of the road network in the municipality and its level of connectivity.
Please refer to Appendix ‘D’ Road Classification Map, Appendix ‘E’ Road Surface Map, Appendix ‘F’ Guardrail Map, Appendix ‘G’ Sidewalk Map, Appendix ‘H’ Streetlight Map and the Municipality of Bayham Roads Needs Study to illustrate road network characteristics.
Description or images that
illustrate the different levels of road class pavement condition.
Please refer to the Municipality of Bayham Roads Needs
Study
Technical Levels of Service Year 2018 2019
Number of lane-kilometres of local roads as a proportion of square kilometres of land area
of the Municipality (248 km2)
1.65 lane km/km2 1.65 lane km/km2
The average road condition index value.
32 57
Key Performance Indicators
Year 2018 2019
Road Network Service Requests/Work Orders 439 378
STORMWATER INFRASTRUCTURE The Municipality of Bayham Stormwater infrastructure consists of approximately 11.9 kilometres of Stormwater Infrastructure in the Village of Vienna and the Village of Port Burwell. The table below further defines the Municipality of Bayham Stormwater Infrastructure attributes.
Stormwater Infrastructure – Asset Attributes
Asset Type Quantity Average Age (Years)
Useful Life (Years)
Port Burwell Storm System 6.1 km 48 50
Port Burwell Storm System – Phase 1A 0.6 km 2 50
Port Burwell Storm System – Phase 1B 0.5 km 1 50
Vienna Storm System 4.7 km 38 50
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The Municipality utilizes a straight-line amortization schedule approach to depreciate capital assets. In general, this approach may not be reflective of an asset's actual condition and the true nature of its deterioration, which tends to accelerate toward the end of the asset's lifecycle. For Stormwater Infrastructure the Municipality utilizes a Stormwater Infrastructure Assessment. The Stormwater Infrastructure Assessment defines a detailed element by
element visual inspection of each asset component, and recommended rehabilitation/replacement works and associated estimated costs.
The Municipality supplements Stormwater Infrastructure Assessment data utilizing Laserfiche Service Request Forms, Maintenance Tracking Forms and Work Order Forms to track additional resources inputs to each asset segment. The table below shows the distribution of
assets based on the assessed condition and replacement cost of the same. Condition Classification No. Condition Classification Assed Condition (Remaining Life)
1 Very Good 75%+ 2 Good 74% - 50% 3 Fair 49% - 25%
4 Poor 24% - 0%
The table below shows the Stormwater Infrastructure average asset condition classification trend over time.
Stormwater Infrastructure Average Asset Condition Trend
Year 2013 2014 2015 2016 2017 2018 2019
Stormwater Infrastructure Poor Poor Poor Poor Poor Poor Poor
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REPLACEMENT PROFILE The Stormwater Infrastructure lifecycle replacement costs for a 10 year forecast period is estimated as $19,529,614 or $1,952,961 on average per year. Estimated available funding for the 10 year period is $1,637,403 or $163,740 on average per
year. This is 8.38% of the cost to sustain the current level of service at the lowest lifecycle cost. The anticipated budget for stormwater infrastructure leaves a shortfall of $1,789,221 average
per year of the forecast lifecycle costs required to provide services. The forecast lifecycle replacement costs necessary to provide stormwater infrastructure include:
• Acquisition – the activities to provide a higher level of service or a new service that did not exist previously.
• Operation – the regular activities to provide services
o catch basin & culvert flush/vac
• Maintenance – the activities necessary to retain an asset as near as practicable to an appropriate service condition.
• Renewal – the activities that return the service capability of an asset up to that which it had originally provided: o reconstruction o rehabilitation
• Disposal – the activities associated with the disposal of a decommissioned asset including sale, demolition or relocation.
Lifecycle Activity Current Performance
Acquisition At the current level of service the Municipality does not project any lifecycle costs associated with asset acquisition.
Budget/Year $0
Operation At the current level of service operational activities can be completed within the current planned budget.
Budget/Year $37,961
Maintenance At the current level of service the Municipality does not project any lifecycle costs associated with asset maintenance.
Budget/Year $0
Renewal At the current level of service renewal activities funding leaves a shortfall of $1,789,221 average per year of the forecast lifecycle costs required to provide services.
Budget/Year $125,779
Disposal The Municipality does not project any lifecycle costs associated with
asset disposal.
Budget/Year $0
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Stormwater Forecast Lifecycle Costs and Planned Budgets
The bars in the graphs represent the forecast costs, in current dollars, needed to minimize the life cycle costs associated with the service provision. The proposed budget line indicates the estimate of available funding. The gap between the forecast work and the proposed budget is the basis of the discussion on achieving balance between costs, levels of service and risk to achieve the best value outcome.
LEVEL OF SERVICE Stormwater Infrastructure has prescribed levels of service reporting requirements under Ontario Regulation 588/17. These requirements include levels of service reporting from two different
levels, i.e. community levels of service and technical levels of service. Community levels of service objectives describe service levels in terms that citizens understand
and reflect their scope and quality expectations of the Stormwater Infrastructure. Technical levels of service describe the scope and quality of Stormwater Infrastructure through performance measures that can be quantified, evaluated, and detail how effectively the
Municipality provides services. The table below presents the current levels of service as mandated by Ontario Regulation 588/17.
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Level of Service – Stormwater Infrastructure
Community Level of Service – Qualitative Descriptions
Year 2018 2019 Description, which may include maps, of the user groups or areas of the municipality that are protected from flooding, including the extent of the
protection provided by the municipal stormwater management system.
Please refer to the Municipality of Bayham Stormwater Infrastructure Assessment and the Municipality of Bayham Drainage Master Plan for the components of the municipal stormwater infrastructure serving the Village of Vienna and Village of Port Burwell (904 properties)
Technical Levels of Service
Year 2018 2019 Percentage of properties in municipality resilient to a 100-
year storm.
0% 3%
Percentage of the municipal stormwater management system resilient to a 5-year storm.
0% 3%
Key Performance Indicators
Year 2018 2019
Stormwater Infrastructure Service Requests/Work Orders 13 11
Stormwater Flood Events 3 4
VEHICLES The Municipality of Bayham Vehicle Fleet consists of Construction Vehicles, Fire Trucks, Pickup Trucks and Tandem Trucks. Appendix ‘I’ Vehicle Inventory illustrates the Vehicle Fleet characteristics. The table below further defines the Municipality of Bayham Vehicles attributes.
Vehicles – Asset Attributes
Asset Type Asset Component Quantity Average Age (Years) Useful Life (Years)
Vehicle Fleet
Construction 4 7 15
Construction 1 11 20
Fire Department 6 10 20 Pickup Truck 7 7 10 Tandem Truck 4 5 10 The Municipality utilizes a straight-line amortization schedule approach to depreciate capital assets. In general, this approach may not be reflective of an asset's actual condition and the true nature of its deterioration, which tends to accelerate toward the end of the asset's lifecycle. For Vehicles the Municipality utilizes Equipment Service Request Forms and annual safety requirements. The table below shows the distribution of assets based on the assessed condition and replacement cost of the same.
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Condition Classification No. Condition Classification Assed Condition (Remaining Life)
1 Very Good 75%+
2 Good 74% - 50%
3 Fair 49% - 25% 4 Poor 24% - 0%
The table below shows the vehicle average asset condition classification trend over time. Vehicle Average Asset Condition Trend Year 2013 2014 2015 2016 2017 2018 2019 Vehicle Poor Poor Fair Fair Good Good Good
REPLACEMENT PROFILE The vehicle lifecycle replacement costs for a 10 year forecast period is estimated as $8,595,696 or $859,570 on average per year. Estimated available funding for the 10 year period is $4,090,834 or $409,083 on average per year. This is 47.59% of the cost to sustain the current level of service at the lowest lifecycle cost. The anticipated budget for vehicles leaves a shortfall of $450,486 average per year of the forecast lifecycle costs required to provide services. The forecast lifecycle replacement costs necessary to provide vehicle infrastructure includes:
• Acquisition – the activities to provide a higher level of service or a new service that did
not exist previously.
• Operation – the regular activities to provide services
o fuel
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• Maintenance – the activities necessary to retain an asset as near as practicable to an
appropriate service condition. Maintenance activities enable an asset to provide service for its planned life: o equipment service requests
• Renewal – the activities that return the service capability of an asset up to that which it had originally provided:
o replacement
• Disposal – the activities associated with the disposal of a decommissioned asset including sale, demolition or relocation.
Lifecycle Activity Current Performance
Acquisition At the current level of service the Municipality does not project any lifecycle costs associated with asset acquisition.
Budget/Year $0
Operation At the current level of service operational activities can be completed within the current planned budget
Budget/Year $138,357
Maintenance At the current level of service maintenance activities can be completed within the current planned budget
Budget/Year $144,948
Renewal At the current level of service renewal activities funding leaves a
shortfall of $450,487 average per year of the forecast lifecycle costs required to provide services.
Budget/Year $125,779
Disposal The Municipality does not project any lifecycle costs associated with asset disposal.
Budget/Year $0
Vehicle Forecast Lifecycle Costs and Planned Budgets
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The bars in the graphs represent the forecast costs, in current dollars, needed to minimize the life cycle costs associated with the service provision. The proposed budget line indicates the estimate of available funding. The gap between the forecast work and the proposed budget is the basis of the discussion on achieving balance between costs, levels of service and risk to achieve the best value outcome.
LEVEL OF SERVICE Vehicle assets do not have prescribed levels of service reporting requirements under Ontario Regulation 588/17. Instead, the Municipality is required to establish levels of service reporting
from two different levels, i.e. community levels of service and technical levels of service. Community levels of service objectives describe service levels in terms that citizens understand
and reflect their scope and quality expectations of Vehicles. Technical levels of service describe the scope and quality of Vehicles through performance measures that can be quantified, evaluated, and detail how effectively the Municipality provides services. The table below presents the current levels of service as required by Ontario Regulation 588/17. Level of Service – Vehicles Community Level of Service – Qualitative Descriptions Year 2018 2019
Description, of Vehicles The Municipality of Bayham Vehicle Fleet consists of Construction Vehicles, Fire Trucks, Pickup Trucks and Tandem Trucks. Appendix ‘I’ Vehicle Inventory illustrates the Vehicle Fleet characteristics.
Technical Levels of Service
Year 2018 2019
Total Fuel Consumption 117,804 litres 77,985 litres Key Performance Indicators Year 2018 2019
Equipment Service Requests 91 106
WATER INFRASTRUCTURE
The Municipality of Bayham Water Infrastructure consists of the Bayham Water System and the Richmond Water System. Please refer to the Municipality of Bayham Water/Wastewater Study for details pertaining to the systems. The table below further defines the Municipality of
Bayham Water Infrastructure attributes. Water Infrastructure – Asset Attributes Asset Type Asset Component Average Age (Years) Useful Life (Years) Water Infrastructure
Curb Stops 26 35
Fire Hydrants 26 35
Water Mains 60 100
Water Treatment Plant 5 20
Water Meters 3 25
The Municipality utilizes a straight-line amortization schedule approach to depreciate capital assets. In general, this approach may not be reflective of an asset's actual condition and
the true nature of its deterioration, which tends to accelerate toward the end of the asset's
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lifecycle. For Water Infrastructure the Municipality utilizes a robust preventative maintenance program and provincial accountability regime. The table below shows the distribution of assets based on the assessed condition and replacement cost of the same. Condition Classification No. Condition Classification Assed Condition (Remaining Life) 1 Very Good 75%+ 2 Good 74% - 50%
3 Fair 49% - 25%
4 Poor 24% - 0%
The table below shows the Water Infrastructure average asset condition classification trend over
time. Water Infrastructure Average Asset Condition Trend Year 2013 2014 2015 2016 2017 2018 2019 Vehicle Good Good Good Good Good Very Good Very Good
REPLACEMENT PROFILE The Water Infrastructure replacement costs for a 10 year forecast period is estimated as $9,139,190 or $913,919 on average per year. Estimated available funding for the 10 year period is $9,139,190 or $913,919 on average per year. This is 100.00% of the cost to sustain the current level of service at the lowest lifecycle cost. The anticipated budget for water infrastructure is in accordance with the Municipality of Bayham Water/Wastewater study. The forecast lifecycle replacement costs necessary to provide water infrastructure include:
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• Acquisition – the activities to provide a higher level of service or a new service that did
not exist previously.
• Operation – the regular activities to provide services
o lab fees o licenses o audits
• Maintenance – the activities necessary to retain an asset as near as practicable to an
appropriate service condition. Maintenance activities enable an asset to provide service for its planned life: o system maintenance
o equipment maintenance
• Renewal – the activities that return the service capability of an asset up to that which it had originally provided: o replacement
• Disposal – the activities associated with the disposal of a decommissioned asset including sale, demolition or relocation.
Lifecycle Activity Current Performance
Acquisition At the current level of service the Municipality does not project any lifecycle costs associated with asset acquisition.
Budget/Year $0
Operation At the current level of service operational activities can be completed within the current planned budget
Budget/Year $811,274
Maintenance At the current level of service maintenance activities can be completed within the current planned budget
Budget/Year $39,756
Renewal At the current level of service renewal activities include a reserve transfer of $62,889 average per year of the forecast lifecycle costs
required to provide services.
Budget/Year $62,889
Disposal The Municipality does not project any lifecycle costs associated with asset disposal.
Budget/Year $0
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Water Infrastructure Forecast Lifecycle Costs and Planned Budgets
The bars in the graphs represent the forecast costs, in current dollars, needed to minimize the life cycle costs associated with the service provision. The proposed budget line indicates the estimate of available funding. The gap between the forecast work and the proposed budget is the basis of the discussion on achieving balance between costs, levels of service and risk to achieve the best value outcome.
LEVEL OF SERVICE Water assets have prescribed levels of service reporting requirements under Ontario Regulation
588/17. These requirements include levels of service reporting from two different levels, i.e. community levels of service and technical levels of service.
Community levels of service objectives describe service levels in terms that citizens understand and reflect their scope and quality expectations of water infrastructure. Technical levels of service describe the scope and quality of water infrastructure through performance measures
that can be quantified, evaluated, and detail how effectively the Municipality provides services. The table below presents the current levels of service as mandated by Ontario Regulation 588/17.
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Level of Service - Water
Community Level of Service – Qualitative Descriptions
Year 2018 2019
Description, which may include maps, of the user groups or areas of the municipality that are connected to the municipal water system.
Please refer to the Municipality of Bayham Water/Wastewater Study for details pertaining to the systems.
Description, which may include maps, of the user groups or areas of the
municipality that have fire flow.
The Bayham System has access to fire flow. Please refer to the Municipality of Bayham Water/Wastewater Study for details pertaining to the systems.
Description of boil water advisories and service
interruptions.
0 Boil Water Advisory 7 Service Interruptions 1 Boil Water Advisory 11 Service Interruptions
Technical Levels of Service – Key Performance Indicators
Year 2018 2019
Percentage of properties connected to the municipal water system.
32% 32%
Percentage of properties where fire flow is available. 30% 30%
The number of connection-days per year where a boil water advisory notice is in place compared to the total
number of properties connected to the municipal water system.
N/A N/A
The number of connection-days
per year due to water main breaks compared to the total number of properties connected
to the municipal water system.
N/A N/A
WASTEWATER INFRASTRUCTURE Please refer to the Municipality of Bayham Water/Wastewater Study for details pertaining to the Wastewater System. The table below further defines the Municipality of Bayham Wastewater Infrastructure attributes.
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Wastewater Infrastructure – Asset Attributes
Asset Type Asset Component Average Age (Years) Useful Life (Years)
Wastewater Infrastructure
Sewer Mains 24 100
Sewer Valves 20 35 Wastewater Equipment 9 15
Wastewater
Facilities
8 75
Wastewater Facilities 22 50
Wastewater Facilities 20 20
Wastewater Vehicles 7 10
The Municipality utilizes a straight-line amortization schedule approach to depreciate capital assets. In general, this approach may not be reflective of an asset's actual condition and the true nature of its deterioration, which tends to accelerate toward the end of the asset's lifecycle. For Wastewater Infrastructure the Municipality utilizes a robust preventative maintenance program and provincial accountability regime. The table below shows the distribution of assets based on the assessed condition and replacement cost of the same.
Condition Classification No. Condition Classification Assed Condition (Remaining Life)
1 Very Good 75%+
2 Good 74% - 50%
3 Fair 49% - 25%
4 Poor 24% - 0%
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The table below shows the Wastewater Infrastructure average asset condition classification trend over time.
Wastewater Infrastructure Average Asset Condition Trend
Year 2013 2014 2015 2016 2017 2018 2019
Vehicle Very Good Very Good Very Good Very Good Very Good Very Good Very Good
REPLACEMENT PROFILE The Wastewater Infrastructure replacement costs for a 10 year forecast period is estimated as $10,941,600 or $1,094,160 on average per year. Estimated available funding for the 10 year period is $10,941,600 or $1,094,160 on average per year. This is 100.00% of the cost to sustain the current level of service at the lowest lifecycle
cost. The anticipated budget for wastewater infrastructure is in accordance with the Municipality of Bayham Water/Wastewater study. The forecast lifecycle replacement costs necessary to provide wastewater infrastructure include:
• Acquisition – the activities to provide a higher level of service or a new service that did
not exist previously.
• Operation – the regular activities to provide services
o lab fees o licenses o audits
• Maintenance – the activities necessary to retain an asset as near as practicable to an appropriate service condition. Maintenance activities enable an asset to provide service for its planned life: o system maintenance
o equipment maintenance
• Renewal – the activities that return the service capability of an asset up to that which it had originally provided: o replacement
o lining
• Disposal – the activities associated with the disposal of a decommissioned asset including sale, demolition or relocation.
Lifecycle Activity Current Performance
Acquisition At the current level of service the Municipality does not project any lifecycle costs associated with asset acquisition.
Budget/Year $0
Operation At the current level of service operational activities can be completed within the current planned budget
Budget/Year 654,050
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Lifecycle Activity Current Performance
Maintenance At the current level of service maintenance activities can be completed within the current planned budget
Budget/Year $62,773
Renewal At the current level of service renewal activities include a reserve transfer of $186,434 average per year of the forecast lifecycle costs required to provide services.
Budget/Year $377,337
Disposal The Municipality does not project any lifecycle costs associated with
asset disposal.
Budget/Year $0
Wastewater Infrastructure Forecast Lifecycle Costs and Planned Budgets
The bars in the graphs represent the forecast costs, in current dollars, needed to minimize the life cycle costs associated with the service provision. The proposed budget line indicates the
estimate of available funding. The gap between the forecast work and the proposed budget is the basis of the discussion on achieving balance between costs, levels of service and risk to achieve the best value outcome.
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LEVEL OF SERVICE Wastewater assets have prescribed levels of service reporting requirements under Ontario Regulation 588/17. These requirements include levels of service reporting from two different levels, i.e. community levels of service and technical levels of service.
Community levels of service objectives describe service levels in terms that citizens understand and reflect their scope and quality expectations of wastewater infrastructure. Technical levels of service describe the scope and quality of wastewater infrastructure through performance
measures that can be quantified, evaluated, and detail how effectively the Municipality provides services. The table below presents the current levels of service as mandated by Ontario Regulation 588/17.
Level of Service - Wastewater
Community Level of Service – Qualitative Descriptions
Year 2018 2019
Description, which may include maps, of the user groups or areas of the municipality that are connected to the municipal wastewater system.
Please refer to the Municipality of Bayham Water/Wastewater Study for details pertaining to the systems.
Description of how combined sewers in the municipal
wastewater system are designed with overflow structures in place which allow overflow during storm events to prevent backups into homes.
The Municipality of Bayham does not utilize or manage
combined sewers. Please refer to the Municipality of Bayham Water/Wastewater Study for details pertaining to the systems.
Description of the frequency
and volume of overflows in combined sewers in the municipal wastewater system that occur in habitable areas or beaches.
The Municipality of Bayham does not utilize or manage
combined sewers. Please refer to the Municipality of Bayham Water/Wastewater Study for details pertaining to the systems.
Description of how stormwater can get into
sanitary sewers in the municipal wastewater system, causing sewage to
overflow into streets or backup into homes.
The Municipality of Bayham does not utilize or manage combined sewers. Illegal sump connections into the
wastewater system would be the only method for stormwater into the wastewater system. Please refer to the Municipality of Bayham Water/Wastewater Study for
details pertaining to the systems.
Description of how sanitary sewers in the municipal wastewater system are designed to be resilient to avoid overflow events
The Wastewater By-law prohibits connection of stormwater to the wastewater system. The Municipality of Bayham does not utilize or manage combined sewers. Please refer to the Municipality of Bayham Water/Wastewater Study for details pertaining to the
systems.
Description of the effluent that is discharged from sewage treatment plants in the
After treatment at the Wastewater Treatment Plant effluent is processed through the Exfiltration Gallery consisting of a series of buried perforated pipe sections, located on land surrounding the wastewater treatment
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municipal wastewater system. plant, designed to retain effluent discharge from the SBR-
based treatment system and allowing effluent to percolate into the native sand and mix with the subsurface water to Lake Erie.
Technical Levels of Service – Key Performance Indicators
Year 2018 2019
Percentage of properties connected to the municipal wastewater system.
49% 49%
The number of events per year where combined sewer flow in the municipal
wastewater system exceeds system capacity compared to the total number of properties connected to the municipal wastewater system.
N/A N/A
The number of connection-days per year due to
wastewater backups compared to the total number of properties connected to the municipal wastewater system.
N/A N/A
The number of effluent violations per year due to wastewater discharge compared to the total
number of properties connected to the municipal wastewater system.
N/A N/A
Section 13 – Financial Strategy – Levy Supported Infrastructure The forecast lifecycle costs for levy supported infrastructure necessary to provide the services
covered by this Asset Management Plan includes operation, maintenance, renewal, acquisition, and disposal of assets. Although the Asset Management Plan may be prepared for a range of time periods, it typically informs a Long-Term Financial Planning period of 10 years. Therefore,
a summary output from the Asset Management Plan is the forecast of 10 year total planned budget outlays, which for levy supported infrastructure is estimated as $57,258,364 or $5,725,836 on average per year.
The estimated available funding for the 10 year period is $27,602,668 or $2,760,267. This is 48.21% of the cost to sustain the levy supported infrastructure current level of service at the lowest lifecycle cost.
The infrastructure reality is that only what is funded in the planned budget can be provided. Informed decision-making depends on the Asset Management Plan emphasising the consequences of planned budgets on the service levels provided and risks. The anticipated planned budget for levy supported infrastructure leaves an infrastructure deficit of $2,965,571 average per year of the forecast lifecycle costs required to provide services in the Asset Management Plan compared with the planned budget as outlined below.
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Levy Supported Infrastructure Forecast Lifecycle Costs and Planned Budgets
A comparison of the 2016 Asset Management Plan to the 2020 Infrastructure Management Plan solely on the basis of infrastructure funding, not lifecycle costs, is as outlined in the table below:
Asset Management Plan Model Infrastructure Funding Required Infrastructure Funding Available Infrastructure Deficit
2016 $3,664,800 $922,000 $2,742,800
2020 $4,190,571 $1,225,000 $2,965,571
2020* $4,190,571 $1,566,000 $2,624,571
*Includes Ontario Community Infrastructure Fund (OCIF)
Infrastructure Funding required increased over the planning period by 15% or 3%/year. Over the same period the Municipality’s efforts to address the Infrastructure Deficit resulted in an increase of the Infrastructure Deficit by $222,771 or a decrease in the Infrastructure Deficit by
$118,229 depending on if the Municipality believes the Ontario Community Infrastructure Fund (OCIF) is long-term stable infrastructure funding. Regardless of the Infrastructure Deficit scenario the significant lack of decrease in the same is troubling as during the Asset
Management Model period the Municipality received 175%/year or $198,390/year more infrastructure application based grants than the previous five year period.
When the financial plan component of the Asset Management Plan results in a funding shortfall, the province requires the inclusion of a specific plan as to how the impact of the shortfall will be managed. In determining the legitimacy of a funding shortfall, the province may evaluate a municipality's approach to the following:
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• In order to reduce financial requirements, consideration has been given to revising service levels downward.
• All asset management and financial strategies have been considered. For example: If a zero debt policy is in place, is it warranted? If not, the use of debt should be considered.
• Do user fees reflect the cost of the applicable service? If not, increased user fees should be considered. Considering all of the above information, staff recommend a financial strategy that involves full funding being achieved over 25 years by:
1) Increasing the Capital Levy by 3% each year for the next 25 years to ensure the Capital Levy is indexed based on historic data. In 2021 this would amount to $30,000. This amount should be calculated annually and adjusted to reflect the actual CPI/NRBCPI indices. 2) Increase the Capital Levy by $105,000 each year for the next 25 years.
3) Annually utilize assessment growth to add additional funds to the Capital Levy. 4) In 2024 when recycling costs shift to producer responsibility allocate recycling levy
capacity to the Capital Levy. 5) Explore non-infrastructure options to reduce the funding shortfall:
a. reduction of assets or asset portfolios b. extension of asset lifecycles based on experience and asset capabilities (requires amendments to By-law No. 2009-080) Raising Capital Levy tax revenues by the amounts recommended above for infrastructure purposes will be difficult, especially in the context of a pandemic, however, the 25 year phase-in window has significant opportunity for infrastructure failure and inadequacies. Extending the phase in period over an even greater timeframe has more severe consequences in terms of infrastructure failure.
Historic Capital Levy
Capital Levy Capital Transfer Total Capital Capital Change
2010 $761,065 $0 $761,065 N/A
2011 $762,465 $0 $762,465 $1,400
2012 $973,302 $0 $973,302 $210,837
2013 $879,081 $0 $879,081 -$94,221
2014 $726,995 $0 $726,995 -$152,086
2015 $585,889 $0 $585,889 -$141,106
2016 $289,141 $0 $289,141 -$296,748
2017 $422,000 $138,410 $560,410 $271,269
2018 $559,000 $118,671 $677,671 $117,261
2019 $713,100 $74,614 $787,714 $110,043
2020 $895,000 $53,611 $948,611 $160,897
2021 $900,000 $0 $900,000 -$48,611
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Based on the historic Capital Levy these are realistic solutions to reducing the Infrastructure deficit, funding shortfall and producing a sustainable and reliable infrastructure future. Section 14 – Financial Strategy – User Fee Supported Infrastructure
The Municipality of Bayham maintains the Water & Wastewater Infrastructure in accordance with the Municipality of Bayham Water/Wastewater Financial Plan. The Municipality of Bayham Water/Wastewater Financial Plan is updated every 5 years by qualified professionals pursuant
to applicable legislation. Following the Municipality of Bayham Water/Wastewater Financial Plan has resulted in fully funded Water & Wastewater Infrastructure. The Municipality should continue to implement and follow the recommendations of qualified professionals in each
Municipality of Bayham Water/Wastewater Financial Plan.
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B-10PLANK RDEDEN LINE
CALTON LINETALBOT LINERICHMOND RDHERITAGE LINE
COYLE RDLIGHT LINE
JACKSON LINE
TUN LINE
ELGIN COUNTY ROAD 55CULLODEN RDBEST LINE
VIENNA LINE
GLEN ERIE LINETOLL GATE RDGREEN LINE
GODBY RDSPRINGER HILL RDCARSON LINE
CLARKE RDMAPLE GROVE LINEL A M E R S L IN E
NOVA SCOTIA LINE
BROWN RDSOMERS RDELLIOTT RDCH U TE L IN EBOGUS RDMITCHELL RDR ID G E L IN E
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TEALL NEVILL RDN STOAK
VINCENT LINEBALL LINE
CK RDPITT ST
MAIN ST
ELM STBALDWIN LINE
3RD ST
CSINOS RDSOMERS RDTOLL GATE RDSPRINGER HILL RDSOMERS RDMITCHELL RD0 2 41
Kilometers®
Map Produced by:Township of Malahide GIS Department
Projection: NAD 83 UTM Zone 17
Date: 2020This drawing is neither a legally recorded mapnor a survey and is not intended to be used as one.
Municipality of BayhamBridges and Culverts
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")Bridges
Culverts
B-2 - CARSONB-3 - BAYNOR SOUTHB-4 - STEWARTB-5 - LIGHT LINEB-6 - TUNNELB-7 - GODBYB-10 - CLARKC-1 - SOMERSC-2 - BESTC-3 - EDENC-4 - SPRINGER HILLC-5 - HOWEYC-6 - TUNNEL WESTC-7 - TUNNEL EAST
C-8 - SOUTH OTTER
Notes:
Lake Erie
OAK
ADDISON STCARSON LINE
MITCHELL RDGRAY ST
TOLL GATE RD4TH ST
LIGHT LINERICHMOND RDPLANK RDW STBEST LINE
GARNER RDN STTALBOT LINE2ND ST
CTR STEDISON DR
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BROWN RDSTAFFORD RDNOVA SCOTIA LINE
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CLARKE RDSOPER RDC H U T E L IN E
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C H A PE L S TJACKSON LINE
CALTON LINE
TUN LINESPRINGER HILL RDWOODWORTH RDBALL LINE SCHAFFER RDELLIOTT RDDENNIS RDMAPLE GROVE LINEJAMES LINE
HERITAGE LINE
L A M ER S L IN E
VINCENT LINE
MC
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GLEN ERIE LINE
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Map Produced by:Township of Malahide GIS Department
Projection: NAD 83 UTM Zone 17
Date: 2020This drawing is neither a legally recorded mapnor a survey and is not intended to be used as one.
Municipality of BayhamFacilities
")Facilities
Notes:
Lake Erie
1. Straffordville Community Centre,
56169 Heritage Line, Straffordville, ON
2. Straffordville Library,9366 Plank Road, Straffordville, ON
3. Straffordville Station | Bayham
Station No. 2,55764 Third Street, Straffordville ON
4. Public Works Yard,
8354 Plank Rd., Bayham, ON
5. Vienna Community Centre,26 Fulton St. Vienna, ON
6. East Beach Washroom Building,
1 Robinson St., Port Burwell, ON
7. Port Burwell Station | BayhamStation No. 1,
55451 Nova Scotia Line, Port Burwell,ON
8. Port Burwell Library,
21 Pitt St., Port Burwell, ON
9. Marine Museum,20 Pitt St., Port Burwell, ON
10. Port Burwell Lighthouse,
17 Robinson St., Port Burwell, ON
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MITCHELL RDTOLL GATE RDLIGHT LINERICHMOND RDA N N S T PLANK RD5TH ST
E STBEST LINE
GARNER RDN STOTTERGATE LINE
TALBOT LINE3RD ST
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CALTON LINE
TUN LINESPRINGER HILL RDWOODWORTH RDBALL LINE SCHAFFER RDELLIOTT RDDENNIS RDMAPLE GROVE LINEJAMES LINE
HERITAGE LINE
L A M E R S L IN E
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GREEN LINE
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BOGUS RDB
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MURRAY RDBAYHAM NORFOLK BOUNDARY RDGREGSON RDCOYLE RDCULLODEN RDELGIN COUNTY ROAD 55SOMERS RDGODBY RDSANDYTOWN RDVIENNA LINE RID G E LIN E
0 2 41
Kilometers
®
Map Produced by:Township of Malahide GIS Department
Projection: NAD 83 UTM Zone 17
Date: 2021This drawing is neither a legally recorded mapnor a survey and is not intended to be used as one.
Municipality of BayhamLand Improvements
Notes:
Lake Erie
!Ball Diamond: 3
!Basketball Court: 4
!Bench: 13
!Bleachers: 2
!Concrete Pad: 2
!Digital Sign: 1
!Fencing: 6
!Flag Poles: 6
!Lighting: 2
!Pavilion: 4
!Picnic Table: 13
!Pier: 1
!Playground Equipment: 7
!Recycling Amenities: 12
!Soccer Nets: 3
!Tennis Court: 1
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BEST LINE
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Township of Malahide GIS DepartmentNAD 83 UTM Zone 17Date: 2021This drawing is neither a legally recorded mapnor a survey and is not intended to be used as one.
Municipality of BayhamLand Improvements
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!Digital Sign
!Fencing
!Flag Poles
!Lighting
!Pavilion
!Picnic Table
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!Recycling Amenities
!Soccer Nets
!Tennis Court
0 50 10025 Meters 0 50 10025 Meters
0 25 5012.5 Meters 0 150 30075 Meters
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JACKSON LINEPLANK RD®
Township of Malahide GIS DepartmentNAD 83 UTM Zone 17Date: 2021This drawing is neither a legally recorded mapnor a survey and is not intended to be used as one.
Municipality of BayhamLand Improvements
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!Fencing
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!Lighting
!Pavilion
!Picnic Table
!Pier
!Playground Equipment
!Recycling Amenities
!Soccer Nets
!Tennis Court
0 50 10025 Meters 0 100 20050 Meters
0 50 10025 Meters 0 100 20050 Meters Lake Erie
LIGHT LINE
CARSON LINE BAYHAM DRI
VETUNNEL LINE
CALTON LINE
EDEN LINE
JACKSON LINERICHMOND ROADGLEN ERIE LINE
BEST LINE
VIENNA LINE
GREEN LINE
STEWART ROADMITCHELL ROADPLANK ROADMURRAY ROADT A L B O T L IN E
HERITAGE LINECULLODEN ROADTOLL GATE ROADCO Y LE R OADOTTERGATE LINE
M A P L E GR O V E L IN E
PRESSEY ROAD
LAMERS LINEBEATTIE ROADSOMERS ROADELGIN COUNTY ROAD 55SPRINGER HILL ROADCLARKE ROADNOVA SCOTIA LINE WOODWORTH ROADG OSH EN RO ADEDEN LINE
P L A N K R O A D
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PLANK ROADPLANK ROADHERITAGE LINE
MAPLE GROVE LINE
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus
DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community
Ü
0 5 102.5
Kilometers
L A K E E R I E
Rural Area Road Classes
Class 3 Class 4 Class 5 Class 6
TOWNS H I P OF S OUTH-W EST OX F ORD
TOWNSHIPOFMALAHIDENORFOLK COUNTY
HARMONYACRESLINE GOSHEN RDBLACK BRIDGELINE BAYNOR RDORANGE HALL RD
PLANK ROADEDEN LINE
CALTON LINETALBOT LINEHERITAGE LINE
LIGHT LINE
JACKSON LINE
RICHMOND ROADELGIN COUNTY ROAD 55COYLE ROADBEST LINE
CULLODEN ROADTUNNEL LINE
VIENNA LINE
GLEN ERIE LINE
GREEN LINE
TOLL GATE ROADLAKE SHORE LINE
CARSON LINE
SPRINGER HILL ROADGODBY ROADSANDYTOWN ROADM A P LE G R O V E L IN E
L A M E R S L IN E
NOVA SCOTIA LINE
CLARKE ROADCHU T E LI NE
R I D G E L I N EOTTERGATE LINE
S
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BROWN ROADSOMERS ROADMITCHELL ROADBOGUS ROADHOWEY LINEMURRAY ROADB
AY
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V
EGREGSON ROADBAYHAM NORFOLK BOUNDARY ROADJAMES LINE SCHAFFER ROADOAK
GARNER ROADE D IS O N D R IV E
BALL LINE
BEATTIE ROADCHATHAM STREETDENNIS ROADVICTORIA STREETF ULT O N S T RE E TCREEK ROADLAKESHORE LINEERIEUS STREETCSINOS ROADSPRINGER HILL ROADSOMERS ROADBEST LINE
TOLL GATE ROADMITCHELL ROADBAYHAM DRIVEBayham Roads Surface Type STAFFORDRD0 2 41 Kilometers
Asphalt
Tar/Chip
Gravel
Road Not Maintained
Laneway
Provincial Highway
Elgin County Road
±
Lake Erie
ASHLEY AVENUE
CHATHAM STREETVICTORIA STREETERIEUS STREETTOLL GATE ROADLIGHT LINE
VIENNA LINE
CENTRE STREETEDISON DRIVE
BROWN ROADNOVA SCOTIA LINE
GODBY ROADNOVA SCOTI
A LI
NELAKE SHORE LINESOPER ROADC H U T E LI N ECREEK ROADELGIN COUNTY ROAD 55STAFFORD ROADGLEN ERIE LINE
JACKSON LINE
C H AP E L STR E ETCLARKE ROADCALTON LINE
TUNNEL LINE
DONOVAN ROAD
BEACH LANEDENNIS ROADCOYLE ROADWOODWORTH ROADTEALL NEVILL ROADBOGUS ROADPLANK ROAD0 10.5
Kilometers
®
Map Produced by:Township of Malahide GIS DepartmentProjection:NAD 83 UTM Zone 17Date: 2020This drawing is neither alegally recorded mapnor a survey and is notintended to be used as one.
Municipality of BayhamGuardrail OverviewMap 1
Total Length in
Current Extent
9 Guardrails
798m
BARBARA
AVENUE VICTORIA STREETPITT S
T
R
E
E
TCHATHAMSTREETLIBBYEAVENUE
ELIZABETH STREETBODSWORTHALLEYADDISON STREETMCNEIL COURT
WELLINGTON STREET
NEWTON STREET
WATERLOO STREETMILTON STREETBRI
DGE
ST
RE
ET
BROCK STREET
HOMER STREET
COWPER STREET
TENNYSON STREET
WILLIAM STREET
HANNAH STREETSubmarinersWayHURLEYSTREETPLANKROAD
WIL
S
O
NLANE ROBINSONSTREETERIEUS STREETSTRACHAN STREETSHAKESPEARE STREETNOVA SCOTIA LINEµ0 100 20050
Meters
Port Burwell Sidewalks
Sidewalks 8210.48m
EDI
SON DRI
VEPLANK ROADF U L T O N S T R E E T ELM STREETA N N S T R E E T
C H A P E L S T R E E TUNION STREETC H E S T N U T S T R E E T
OAK STREETPI
NE STREETPEARL STREET
NORTH STREETQUEEN STREET
SNOW STREETFRONT STREETOAK STREETµ0 50 10025
Meters
Vienna Sidewalks
Sidewalks 1656.62m
PLANK ROADHERITAGE LINE
MAIN STREET
SANDYTOWN ROAD3RD STREET
STEWART ROAD
WEST STREET4TH S T RE ET
2ND STREET
OLD CHAPEL STREETARTHUR STREET Alward StreetELGIN STREETSANDYTOWN ROADµ0 100 20050
Meters
Staffordville Sidewalks
Sidewalks 5884.49m
BEST LINECULLODEN ROADµ0 50 10025
Meters
Corinth Sidewalks
Sidewalks 778m
PLANK ROADEDEN LINE
GRAY STREET TRAVIS STREETµ0 50 10025
Meters
Eden Sidewalks
Sidewalks 940.06m
HERITAGE LINE
RICHMOND ROADJOHN STREET
CHURCH STREETJAMES STREETRICHM O N D RO ADµ0 50 10025
Meters
Richmond Sidewalks
Sidewalks 793m
PLANK RDEDEN LINE
CALTON L
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COYLE RDLIGHT LIN
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ELGIN COUNTY ROAD 55CULLODEN RDBEST LINE
VIENNA LI
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GLEN ER
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ETOLL GATE RDGREEN LINE
GODBY RDSPRINGER HILL RDSANDYTOWN RDCARSON LINE
CLARKE RDMAPLE GROVE LINE
LAMERS LIN
E
NOVA SCO
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BROWN RDSOMERS RDELLIOTT RDCHUTE LINEBOGUS RDMITCHELL RDRIDGE LINEWOODWORTH RDMURRAY RDOTTERGATE LINE
B
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EDISON DR SCHAFFER RDGARNER RDCTR STCHATHAM STBEATTIE RDDENNIS RDJAMES LI
N
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TEALL NEVILL RDN STOAK
VINCENT LINEBALL LI
N
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CK RDPITT ST
MAIN ST
ELM ST
BALDWIN LINE
3RD ST
CSINOS RDSPRINGER HILL RDTOLL GATE RDSOMERS RDSOMERS RDMITCHELL RD0 2 41
Kilometers®
Map Produced by:Township of Malahide GIS Department
Projection: NAD 83 UTM Zone 17
Date: 2020This drawing is neither a legally recorded mapnor a survey and is not intended to be used as one.
Municipality of BayhamStreetlights
Notes:
Lake Erie
428 Street Lights
CORPORATION OF THE MUNICIPALITY OF BAYHAM
DEPARTMENT VEHICLE NO. YEAR DESCRIPTION
FIRE DEPARTMENT PUMP NO. 1 2005 ROSENBAUER PUMPER
FIRE DEPARTMENT TANKER NO. 1 2000 GMC TOP KICK TANKER
FIRE DEPARTMENT PUMP NO. 2 2009 ROSENBAUER PUMPER
FIRE DEPARTMENT TANKER NO. 2 2003 INTERNATIONAL TANKER
FIRE DEPARTMENT COMMAND NO. 1 2017 CHEV SILVERADO
FIRE DEPARTMENT RESCUE NO. 1 2015 FORD F550
FIRE DEPARTMENT RESCUE NO.2 2015 FORD F550
BUILDING DEPARTMENT BUILDING NO. 01 2017 CHEV SILVERADO
PUBLIC WORKS DEPARTMENT PW-09 2019 FRIEGHTLINER ROLL-OFF
PUBLIC WORKS DEPARTMENT PW-02 2007 CHEV SILVERADO PU
PUBLIC WORKS DEPARTMENT PW-17 2008 CHEV SILVERADO PU
PUBLIC WORKS DEPARTMENT PW-14 2007 DODGE PU
PUBLIC WORKS DEPARTMENT PW-18 2010 GMC PICKUP
PUBLIC WORKS DEPARTMENT PW-04 2015 INTERNATIONAL 7600
PUBLIC WORKS DEPARTMENT PW-08 2015 MACK DUMP
PUBLIC WORKS DEPARTMENT PW-01 2017 CHEV SILVERADO
PUBLIC WORKS DEPARTMENT PW-06 2011 GRADER
PUBLIC WORKS DEPARTMENT PW-10 2011 CASE BACKHOE
PUBLIC WORKS DEPARTMENT PW-03 2012 INTERNATIONAL
PUBLIC WORKS DEPARTMENT PW-13 2007 LOADER
PUBLIC WORKS DEPARTMENT PW-16 2018 BULLDOZER
PUBLIC WORKS DEPARTMENT PW-20 2006 JOHN DEERE TRACTOR
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 6
OPTIONAL ANNUAL REPORT TEMPLATE
Drinking-Water System Number: 260004748
Drinking-Water System Name: Bayham Distribution System
Drinking-Water System Owner: The Corporation of the Municipality of Bayham
Drinking-Water System Category: WD Large Municipal Residential
Period being reported: 2020
Complete if your Category is Large Municipal
Residential or Small Municipal Residential Does your Drinking-Water System serve more than 10,000 people? Yes [ ] No [ x ]
Is your annual report available to the public at no charge on a web site on the Internet? Yes [ x ] No [ ] Location where Summary Report required
under O. Reg. 170/03 Schedule 22 will be available for inspection.
Complete for all other Categories.
Number of Designated Facilities served:
Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [ ] No [ ]
Number of Interested Authorities you report to: Did you provide a copy of your annual report to all Interested Authorities you
report to for each Designated Facility? Yes [ ] No [ ]
Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report
List all Drinking-Water Systems (if any), which receive all of their drinking water from
your system:
Drinking Water System Name Drinking Water System Number
N/A
Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes [ ] No [ ]
1 Chatham St. Port Burwell, Ont.
N0J 1TO
N/A
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 6
Indicate how you notified system users that your annual report is available, and is free of charge. [ x ] Public access/notice via the web [ x ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [ x ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [ x ] Public access/notice via other method __water bills_____________________________________ Describe your Drinking-Water System
The Bayham water distribution system consists of various size transmission mains and apparatuses including 81 fire hydrants, 100 main valves and 4 air release and 3 drain chambers. The location of these are mainly located in the villages of Port Burwell and
Vienna. The estimated service population is 1590 with 820 fully metered service connections. A booster pump station is located on the transmission main to Vienna. This pump operates when the pressure drops to activate the pump which would normally occur during fire flows or main line flushing.
List all water treatment chemicals used over this reporting period
No chemicals used as this report is a stand alone distribution system that receives treated water.
Were any significant expenses incurred to? [x ] Install required equipment [x ] Repair required equipment [ x ] Replace required equipment
Please provide a brief description and a breakdown of monetary expenses incurred
Regulatory Operating Expenses including purchase of water = $754,318.00
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 6
Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to
Spills Action Centre
Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date
Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period.
Number of Samples
Range of E.Coli Or Fecal Results (min #)-(max #)
Range of Total Coliform Results (min #)-(max #)
Number of HPC Samples
Range of HPC Results (min #)-(max #)
Raw
Treated
Distribution 158 0 – 0 0 - 0 158 <10 - 460
Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the
period covered by this Annual Report.
Number of
Grab Samples
Range of Results
(min #)-(max #) Turbidity
Chlorine 421 0.18 – 1.89 (free) Fluoride (If the DWS provides
fluoridation)
NOTE: Record the unit of measure if it is not milligrams per litre.
NOTE: For continuous
monitors use 8760 as the
number of samples.
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 6
Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument.
Date of legal instrument issued Parameter Date Sampled Result Unit of Measure
Summary of Inorganic parameters tested during this reporting period or the most recent sample results
Parameter Sample Date Result Value Unit of Measure Exceedance
Antimony
Arsenic
Barium
Boron
Cadmium
Chromium
*Lead
Mercury
Selenium
Sodium
Uranium
Fluoride
Nitrite
Nitrate *only for drinking water systems testing under Schedule 15.2; this includes large municipal non-residential systems, small municipal non-residential systems, non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 6
Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non-municipal year-round residential systems)
Location Type Number of Samples
Range of Alkalinity Results (min#) – (max #)
Number of Exceedances
Plumbing
Distribution 8 pH and alkalinity Alk. 96-101 mg/L pH= 7.24-7.73
0
Summary of Organic parameters sampled during this reporting period or the most recent sample results
Parameter Sample Date Result Value Unit of Measure Exceedance
Alachlor
Aldicarb
Aldrin + Dieldrin
Atrazine + N-dealkylated metobolites
Azinphos-methyl
Bendiocarb
Benzene
Benzo(a)pyrene
Bromoxynil
Carbaryl
Carbofuran
Carbon Tetrachloride
Chlordane (Total)
Chlorpyrifos
Cyanazine
Diazinon
Dicamba
1,2-Dichlorobenzene
1,4-Dichlorobenzene
Dichlorodiphenyltrichloroethane (DDT) + metabolites
1,2-Dichloroethane
1,1-Dichloroethylene (vinylidene chloride)
Dichloromethane
2-4 Dichlorophenol
2,4-Dichlorophenoxy acetic acid (2,4-D)
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 6 of 6
Diclofop-methyl
Dimethoate
Dinoseb
Diquat
Diuron
Glyphosate
HAA5 (Total Haloacetic Acids) (NOTE: show latest annual average) 2020 26.1 ug/L
Heptachlor + Heptachlor Epoxide
Lindane (Total)
Malathion
Methoxychlor
Metolachlor
Metribuzin
Monochlorobenzene
Paraquat
Parathion
Pentachlorophenol
Phorate
Picloram
Polychlorinated Biphenyls(PCB)
Prometryne
Simazine
THM (NOTE: show latest annual average) 2020 55 ug/L
Temephos
Terbufos
Tetrachloroethylene
2,3,4,6-Tetrachlorophenol
Triallate
Trichloroethylene
2,4,6-Trichlorophenol
2,4,5-Trichlorophenoxy acetic acid (2,4,5-T)
Trifluralin
Vinyl Chloride
List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards.
Parameter Result Value Unit of Measure Date of Sample THM 53 ug/L Jan. 6/2020 THM 40 ug/L April 6/2020 THM 56 ug/L July 6/2020
THM 70 ug/L Oct. 5/2020
2020 ANNUAL SUMMARY REPORT FOR MUNICIPAL DRINKING WATER SYSTEMS
Report This report is a summary of water quality information for the Bayham Water Distribution System, Water Works # 260004748, published in accordance with Schedule 22 of the Ontario’s Drinking Water Systems Regulation for the reporting period of January 1, 2020 to December 31, 2020. The Bayham Water Distribution System is categorized as a Class 1, Large Municipal Residential Drinking Water System. Who gets a copy of the Report: The owner of the drinking – water system shall ensure that the following receive the summary report no later than March 31 for the preceding calendar year;
• in the case of a drinking water system owned by a municipality, the members of the Municipal Council;
• in the case of a drinking water system owned by a municipal service board established under section 195 of the Municipal Act, 2001, the members of the
municipal service board; or
• in the case of a drinking water system owned by a corporation, the board of directors of the corporation.
What must the Report contain? The report must,
(a) list the requirements of the Act, the regulations, the system’s approval and any order that the system failed to meet at any time during the period covered by the report and specify the duration of the failure; and (b) for each failure referred to in clause (a), describe the measures that were taken
to correct the failure.
The Bayham Water Distribution System complied with the following Drinking Water Legislation;
• Safe Drinking Water Act
• O. Reg 170/03, O. Reg 128/04
• System Drinking Water Licence # 061-101, and Permit #061-102
What else must the report contain? The report must also include the following information for the purposes of enabling the
owner of the system to assess the capability of the system to meet existing and planned
uses of the system:
• A summary of the quantities and flow rates of the water supplied during the period covered by the report;
• A comparison of the summary referred to in paragraph 1 to the rated capacity and flow rates approved in the system’s approval.
Attachments
• 2020 flows
Report Prepared by;
Ed Roloson, CMM III, CRS Manager of Capital Projects - Water/Wastewater Operations
MUNICIPALITY OF BAYHAM MONTHLY WATER CONSUMPTION (m3)
Jan.Feb.March April May June July Aug.Sept.Oct.Nov.Dec.Totals
2020
Pt.Burwell 5281 5334 6025 6464 7438 8174 9161 9595 7553 7463 5589 5419 83,496
avg.daily 170 184 194 215 240 272 296 310 252 241 180 175
Vienna 4629 4791 4436 3813 4423 4653 5214 4767 3894 5278 4198 3517 53,613
avg. daily 149 165 143 123 143 155 168 154 130 176 135 113
Lake View 11,146 11,064 11,537 11,183 12,479 14,325 16,657 15,125 12,858 13,765 11,111 11,603 152,853
avg. daily 360 395 372 373 403 478 537 488 429 440 370 374
2019
Pt.Burwell 6469 6289 5818 5596 6687 8291 8948 10365 8042 6423 5821 5293 84,042
avg.daily 209 225 194 187 216 276 289 334 268 207 194 171
Vienna 4741 4206 4825 4417 4382 5806 5816 4358 4750 4379 4377 4113 56,170
avg. daily 153 150 161 147 141 194 188 141 158 141 141 133
Lake View 11,094 12,195 11,323 11,888 12,713 14,083 16,405 16,821 13,978 11,283 10,595 11,368 153,746
avg. daily 358 435 365 396 410 469 529 543 466 364 353 367
2018
Pt.Burwell 6960 5028 6639 5942 4760 8854 9387 9836 8530 6960 5130 7202 85,228
avg.daily 225 180 214 198 154 295 303 318 284 225 171 232
Vienna 4353 4229 5670 4657 4673 5001 5060 4122 4645 4353 3640 4639 55,042
avg. daily 140 151 183 155 151 167 163 133 155 140 121 150
Lake View 11,690 9,773 12,404 10,599 12,938 13,404 14,197 15,221 13,862 12,142 8,755 11,776 146,761
avg. daily 377 349 413 354 417 447 458 491 462 392 292 380
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 6
OPTIONAL ANNUAL REPORT TEMPLATE
Drinking-Water System Number: 260074854
Drinking-Water System Name: Richmond Community Drinking Water System
Drinking-Water System Owner: The Corporation of the Municipality of Bayham
Drinking-Water System Category: Small Municipal Year Round Residential
Period being reported: 2020
Complete if your Category is Large Municipal
Residential or Small Municipal Residential Does your Drinking-Water System serve more than 10,000 people? Yes [ ] No [ x ]
Is your annual report available to the public at no charge on a web site on the Internet? Yes [ x ] No [ ] Location where Summary Report required
under O. Reg. 170/03 Schedule 22 will be available for inspection.
Complete for all other Categories.
Number of Designated Facilities served:
Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [ ] No [x ]
Number of Interested Authorities you report to: Did you provide a copy of your annual report to all Interested Authorities you
report to for each Designated Facility? Yes [ ] No [ x ]
Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report
List all Drinking-Water Systems (if any), which receive all of their drinking water from
your system:
Drinking Water System Name Drinking Water System Number
N/A
Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes [ ] No [ ]
Bayham Wastewater Treatment Plant 1 Chatham St.
Port Burwell,ON
519-874-4761
N/A
N/A
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 6
Indicate how you notified system users that your annual report is available, and is free of charge. [x ] Public access/notice via the web [x ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [x] Public access/notice via Public Request [ ] Public access/notice via a Public Library [ x] Public access/notice via other method --- water bills _______________________________________ Describe your Drinking-Water System
The community is serviced by two drilled overburden wells and treatment equipment upgrades including raw water softeners, nitrate filters, pre and post chlorination, post filtration, uv disinfection, on-line continuous monitoring equipment including nitrate, turbidity and chlorine. The system is monitored and alarmed by a computerized SCADA system.
List all water treatment chemicals used over this reporting period
Sodium Hypochlorite ( 12% ) Were any significant expenses incurred to? [ x ] Install required equipment
[ x ] Repair required equipment [ x ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred
Regulatory Operating Expenses = $82,213.00
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 6
Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre
Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period. Number of Samples
Range of E.Coli Or Fecal Results (min #)-(max #)
Range of Total Coliform Results (min #)-(max #)
Number of HPC Samples
Range of HPC Results (min #)-(max #)
Raw 24 0 0 0
Treated
Distribution 108 0 0 - 0 108 >10 - 50
Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report.
Number of Grab Samples
Range of Results (min #)-(max #)
Turbidity 8760 0.00 –2.00 (equip cal)
Chlorine 8760 0.21(equip cal) –2.47 (free)
Fluoride (If the
DWS provides
NOTE: Record the unit of measure if it is not milligrams per litre.
Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument.
Date of legal instrument issued Parameter Date Sampled Result Unit of Measure
Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date Jan.22/19 Sodium 95.6 mg/L Ongoing DWA by MOH Jan 29/19
NOTE: For continuous monitors use 8760 as the
number of samples.
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 6
Summary of Inorganic parameters tested during this reporting period or the most recent sample results
Parameter Sample Date Result Value Unit of Measure Exceedance
Antimony Jan. 13/20 0.09 <MDL ug/L
Arsenic Jan. 13/20 0.2 <MDL ug/L
Barium Jan. 13/20 32.4 ug/L
Boron Jan. 13/20 24 ug/L
Cadmium Jan. 13/20 0.013 ug/L
Chromium Jan. 13/20 0.43 ug/L
*Lead See below
Mercury Jan. 13/20 0.01 <MDL ug/L
Selenium Jan. 13/20 0.06 ug/L
Sodium Jan.22/19 95.6 mg/L Yes- DWA
Uranium Jan. 13/20 0.127 ug/L
Fluoride Jan. 13/20 0.08 mg/L
Nitrite Annual range 0.003-0.003 mg/L
Nitrate Annual range 2.52 – 9.16 mg/L *only for drinking water systems testing under Schedule 15.2; this includes large municipal non-residential systems, small municipal non-residential systems, non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential
systems
Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non-municipal year-round residential systems)
Location Type Number of Samples
Range of Lead Results (min#) – (max #)
Number of Exceedances
Plumbing 0
Distribution 4 Alk. = 235 - 250
pH = 7.26 - 7.50
0
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 6
Summary of Organic parameters sampled during this reporting period or the most recent sample results
Parameter Sample Date Result Value Unit of Measure
Exceedance
Alachlor Jan. 13/20 0.02 <MDL ug/L
Atrazine Jan. 13/20 0.01 <MDL ug/L
Atrazine + N-dealkylated metobolites Jan. 13/20 0.01 ug/L
Azinphos-methyl Jan. 13/20 0.05 <MDL ug/L
Benzene Jan. 13/20 0.32 <MDL ug/L
Benzo(a)pyrene Jan. 13/20 0.004 <MDL ug/L
Bromoxynil Jan. 13/20 0.33 <MDL ug/L
Carbaryl Jan. 13/20 0.05 <MDL ug/L
Carbofuran Jan. 13/20 0.01 <MDL ug/L
Carbon Tetrachloride Jan. 13/20 0.17 <MDL ug/L
Chlorpyrifos Jan. 13/20 0.02 <MDL ug/L
Desethyl Atrrazine Jan. 13/20 0.01 ug/L
Diazinon Jan. 13/20 0.02 <MDL ug/L
Dicamba Jan. 13/20 0.20 <MDL ug/L
1,2-Dichlorobenzene Jan. 13/20 0.41 <MDL ug/L
1,4-Dichlorobenzene Jan. 13/20 0.36 <MDL ug/L
1,2-Dichloroethane Jan. 13/20 0.35 <MDL ug/L
1,1-Dichloroethylene (vinylidene chloride) Jan. 13/20 0.33 <MDL ug/L
Dichloromethane Jan. 13/20 0.35 <MDL ug/L
2-4 Dichlorophenol Jan. 13/20 0.15 <MDL ug/L
2,4-Dichlorophenoxy acetic acid (2,4-D) Jan. 13/20 0.19 <MDL ug/L
Diclofop-methyl Jan. 13/20 0.40 <MDL ug/L
Dimethoate Jan. 13/20 0.03 <MDL ug/L
Diquat Jan. 13/20 1 <MDL ug/L
Diuron Jan. 13/20 0.03 <MDL ug/L
Glyphosate Jan. 13/20 1 <MDL ug/L
Malathion Jan. 13/20 0.02 <MDL ug/L
MCPA Jan. 13/20 0.00012 <MDL ug/L
Metolachlor Jan. 13/20 0.01 <MDL ug/L
Metribuzin Jan. 13/20 0.02 <MDL ug/L
Monochlorobenzene Jan. 13/20 0.3 <MDL ug/L
Paraquat Jan. 13/20 1 <MDL ug/L
Pentachlorophenol Jan. 13/20 0.15 <MDL ug/L
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 6 of 6
Phorate Jan. 13/20 0.01 <MDL ug/L
Picloram Jan. 13/20 1 <MDL ug/L
Polychlorinated Biphenyls(PCB) Jan. 13/20 0.04 <MDL ug/L
Prometryne Jan. 13/20 0.03 <MDL ug/L
Simazine Jan. 13/20 0.01 <MDL ug/L
THM (NOTE: show latest annual average) 2020 9.0 ug/L
Terbufos Jan. 13/20 0.01 <MDL ug/L
Tetrachloroethylene Jan. 13/20 0.35 <MDL ug/L
2,3,4,6-Tetrachlorophenol Jan. 13/20 0.20 <MDL ug/L
Triallate Jan. 13/20 0.01 <MDL ug/L
Trichloroethylene Jan. 13/20 0.44 <MDL ug/L
2,4,6-Trichlorophenol Jan. 13/20 0.25 <MDL ug/L
Trifluralin Jan. 13/20 0.02 <MDL ug/L
Vinyl Chloride Jan. 13/20 0.17 <MDL ug/L
HAA5 (Total Haloacetic Acids) (NOTE: show latest annual average) 2020 5.3 <MDL ug/L
List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards.
Parameter Result Value Unit of Measure Date of Sample
2020 ANNUAL SUMMARY REPORT FOR MUNICIPAL DRINKING WATER SYSTEMS
Report This report is a summary of water quality information for the Richmond Community Water System, Water Works # 260074854, published in accordance with Schedule 22
of the Ontario’s Drinking Water Systems Regulation for the reporting period of January 1, 2020 to December 31, 2020. The Richmond Community Water System is categorized as a Small Municipal Year Round Residential Drinking Water System, Class 2 water treatment and Class 1 water distribution.
Who gets a copy of the Report:
The owner of the drinking – water system shall ensure that the following receive the summary report no later than March 31 for the preceding calendar year;
• in the case of a drinking water system owned by a municipality, the members of the Municipal Council;
• in the case of a drinking water system owned by a municipal service board
established under section 195 of the Municipal Act, 2001, the members of the municipal service board; or
• in the case of a drinking water system owned by a corporation, the board of
directors of the corporation. What must the Report contain? The report must, (a) list the requirements of the Act, the regulations, the system’s approval and any order that the system failed to meet at any time during the period covered by the report and specify the duration of the failure; and
(b) for each failure referred to in clause (a), describe the measures that were taken to correct the failure.
The Richmond Community Water System complied with the following Drinking Water
Legislation;
• Safe Drinking Water Act
• O. Reg 170/03, O. Reg 128/04
• System Drinking Water Licence # 061-201, and Permit #061-202 What else must the report contain? The report must also include the following information for the purposes of enabling the
owner of the system to assess the capability of the system to meet existing and planned uses of the system:
• A summary of the quantities and flow rates of the water supplied during the
period covered by the report;
• A comparison of the summary referred to in paragraph 1 to the rated capacity and flow rates approved in the system’s approval.
Attachments
• 2020 flows
Report Prepared by;
Ed Roloson, CMM III, CRS Manager of Capital Projects – Water/Wastewater Operations
RICHMOND COMMUNITY WATER SYSTEM MONTHLY WATER CONSUMPTION
(m3)
Jan.Feb.March April May June July Aug.Sept.Oct.Nov.Dec.Totals
2020
East 429 457 472 429 457 472 472 472 444 428 403 424 5359
avg.daily 14 15 16 14 15 16 14 15 15 14 13 14
West 439 468 484 439 468 484 484 484 455 440 413 434 5492
avg. daily 15 15 16 15 15 16 14 16 15 14 14 14
2019
East 444 423 488 513 596 603 449 432 375 390 366 402 5481
avg.daily 14 15 16 17 19 20 15 14 13 13 12 13
West 452 430 496 522 607 615 461 444 385 400 376 412 5600
avg. daily 15 15 16 17 20 21 15 14 13 13 13 13
2018
East 612 453 495 421 550 471 467 471 434 431 443 465 5713
avg.daily 18 16 16 14.0 18 15 15 15 14 13 15 15
West 620 464 508 435 565 483 480 482 445 441 452 475 5850
avg. daily 20 17 16 15 19 16 16 16 15 14 16 16
2017
East 390 313 379 354 429 420 563 538 423 538 559 687 5593
avg.daily 12.6 11.2 12.2 11.8 13.8 14 18.2 17.3 14.1 17.4 18.6 22
West 357 337 382 374 407 485 532 593 580 552 570 698 5867
avg. daily 11.5 12 12.3 12.5 13.1 16.2 17.2 19.1 19.3 17.8 19 22.5
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: GREGORY UNDERHILL FARMS LTD.,
55309 ORCHARD LINE
TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning
By-law Amendment.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold
an electronic virtual public meeting on Thursday, February 4, 2021 at 7:30 p.m. to consider a
proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. If you wish to
participate in the virtual public meeting, you must register with the Planning Coordinator a
minimum 48 hours prior to the meeting.
THE PURPOSE of this By-law is to rezone the retained agricultural lands from Agriculture (A1)
and Tourist Commercial (C3) Zone to Special Agriculture (A2) to recognize agricultural uses and
prohibit new dwellings; and to rezone the severed lands from Agriculture (A1) Zone to Rural
Residential (RR) Zone to recognize the change in land use from agricultural in nature to residential
in nature and to permit reduced lot frontage, in Zoning By-law Z456-2003. The lands are located
at 55309 Orchard Line, south side of Orchard Line, east of Brown Road.
THE EFFECT of this By-law will be to fulfill conditions of Consent E43/20 to rezone the retained
lands to recognize agricultural use and prohibit new dwellings; and to rezone the severed lands
from an agricultural zone to a residential zone and to permit reduced lot frontage, as a result of a
surplus farm dwelling severance.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed amendment.
*** Given the current COVID-19 legislative restrictions and limitations, land use planning
meetings remain open to public comment. Please be advised that equal consideration is given
to all written and oral presentations provided to the municipality prior to or at a public meeting in
regards to land use planning applications. When possible please consider utilizing written
correspondence.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body is not entitled to appeal the decision of the Council of the Corporation of the
Municipality of Bayham to the Local Planning Appeal Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body may not be added as a party to the hearing of an appeal before the Local Planning
Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written
request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the
Municipal Office.
Dated at the Municipality of Bayham this 15th day of January 2021.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: J. STEWART, CONCESSION 9, PART
LOT 21
TAKE NOTICE that the Municipality of Bayham has received a complete application for a
Zoning By-law amendment to Remove the Holding provision.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will
hold an electronic virtual public meeting on Thursday, February 4th, 2021 at 7:30 p.m. to
consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. If
you wish to participate in the virtual public meeting, you must register with the Planning
Coordinator a minimum 48 hours prior to the meeting.
THE PURPOSE of this By-law is to remove the Holding (h2) provisions on five (5) residential
lots with a combined land area of 1.4 ha (3.4 acres) located on Part Lot 21, Concession 9, on
the west end of Eden along Eden Line, west of Plank Road, in the Hamlet of Eden from the
Hamlet Residential Holding (HR(h2)) Zone to the Hamlet Residential (HR) Zone in Zoning By-
law No. Z456-2003.
THE EFFECT of this By-law will be to permit the development of five (5) residential building lots
created by consent (Applications E46-49/20 & Retained) in accordance with the Hamlet –
Residential Uses policies of the Official Plan.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed amendment.
*** Given the current COVID-19 legislative restrictions and limitations, land use planning
meetings remain open to public comment. Please be advised that equal consideration is given
to all written and oral presentations provided to the municipality prior to or at a public meeting
in regards to land use planning applications. When possible please consider utilizing
written correspondence.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body is not entitled to appeal the decision of the Council of the Corporation of the
Municipality of Bayham to the Local Planning Appeal Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or
make written submissions to the Municipality of Bayham before the by-law is passed, the person
or public body may not be added as a party to the hearing of an appeal before the Local Planning
Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a
written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained by
contacting the Municipal Office.
Dated at the Municipality of Bayham this 21st day of January 2021.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
A-02/21
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
MINOR VARIANCE
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: NANCY SHEA, 6 LIBBYE AVENUE, PORT BURWELL
TAKE NOTICE that the Municipality of Bayham has received a completed application for a
proposed Minor Variance (A-02/21).
AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of
Bayham will hold an electronic virtual public meeting on Thursday, February 4th, 2021 at 6:45
pm to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of
the PLANNING ACT. Please reference the Committee of Adjustment subject Agenda on the
municipal website for the electronic meeting link. If you wish to participate in the virtual public
meeting, you must register with the Planning Coordinator a minimum 48 hours prior to the
meeting.
THE PURPOSE of the variance is to permit: lot area of 428 m2 (0.1 acre) whereas the minimum
lot area is 1,390 m2 (0.34 acre), as per Section 10.3; lot frontage of 11.4 m (37.5 ft) whereas 20.0
m (65.6 ft) is the permitted minimum, as per Section 10.4; side yard setback of 0.25 m (0.82 ft)
whereas 3.0 m (9.8 ft) is the permitted minimum, as per Section 10.9.2; accessory building
setback of 0.08 m (0.26 ft) whereas 1.0 m (0.26 ft) is the required minimum, as per Section 4.2
e); and, accessory building front yard setback of 0.36 m (1.18 ft) whereas 1.0 m (3.38 ft) is the
required minimum, as per Section 10.12.13.2. The lands are located at 6 Libbye Avenue, south
side, west of Faye Street, in the village of Port Burwell.
THE EFFECT of this variance will be to allow the reconstruction of a non-complying building on
an existing undersized lot with reduced yard frontage and setbacks; and to recognize existing
reduced accessory building front and side yard setbacks.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed minor variance.
*** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings
remain open to public comment. Please be advised that equal consideration is given to all written
and oral presentations provided to the municipality prior to or at a public meeting in regards to
land use planning applications. When possible please consider utilizing written
correspondence.
IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a
written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by
contacting the Municipal Office.
DATED at the Municipality of Bayham
this 26th day of January 2021.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
Tel: 519-866-5521 Ext 222
Fax: 519-866-3884
E-mail: munderhill@bayham.on.ca
W: www.bayham.on.ca
Village of Port Burwell
7
The Corporation of the Township of Matachewan (via e-mail)
P.O. Box 177,
Matachewan, ON POK 1M0
January 18th 2021
Re: Support of Resolution from Township of Matachewan regarding request for future grant
application deadlines be given a longer turnaround time;
Please be advised that on January 6th 2A21the Town of Plympton-Wyoming Council passed the
following motion to support the Council of the Township of Matachewan's motion (attached)
requesting that the application deadline on any further grants have a longer turnaround time; that was
passed on November 25th 2O2o'.
Motiolr fi13 * Moved by Bob Woalvett, Seconded by Gary Atkinson that Plympton-Wyoming Council
supports the Tawnship of Matachewan's resolutian regarding Extending the Tumarcund Time far
Grant Applications.
Motion Carried,
lf you have any questions regarding the above motion, please do not hesitate to contact me by phone
or email at ekwarciak@plympton-wlrqminq.ca .
Sincerely,
Erin
Clerk
Town of Plympton-Wyoming
Cc: (all sent via e-mail)
Association of Municipalities of Ontario (A.M.O.)
All Municipalities in Ontario
The Corporation of the Town of Plympton-Wyoming
P.O Box 250, 546 Niagara Street, Wyoming Ontario NON 1T0
Tel: 519-845-3939 Ontario Toll Free: 1-877-313-3939
Corporation of the County of Perth 1 Huron Street, Stratford, Ontario, Canada N5A 5S4
t. 519-271-0531 f. 519-271-6265 www.perthcounty.ca
Department of Corporate Services
Clerk Division
VIA E-MAIL
January 19, 2021
RE: Letter of Support – Town of Matachewan: Extension of Grant Deadlines
This letter is supporting the Town of Matachewan’s resolution regarding the appreciation of
grants but requesting that the application deadline on any further grants have a longer turn around
time. As such, at County Council on January 14, 2021 Council supported the following resolution as
noted in their motion:
“THAT Council directs Staff to prepare and send a letter of support on the Township of
Matachewan resolution regarding the extension of grants to all Ontario Municipalities and
AMO.”
Due to staffing constraints during this unprecedented time, the ability to receive and
adequately respond to grants has been relatively short and restrictive. Should you require any
additional information or wish other consideration by Council in this matter, kindly advise.
Sincerely,
Tyler Sager
Manager of Legislative Service/County
Clerk
Cc’d: Association of Municipalities of Ontario (AMO)
CORPORATION OF THE MUNICIPALITY OF MISSISSIPPI MILLS
3131 OLD PERTH ROAD PO BOX 400 RR 2 ALMONTE ON K0A 1A0
PHONE: 613-256-2064
FAX: 613-256-4887
WEBSITE: www.mississippimills.ca
January 18, 2021
Ministry of Municipal Affairs and Housing
17th Floor, 777 Bay Street
TORONTO, ON
M7A 2J3
Attention: The Honourable Steve Clark
Re: Request for Revisions to Municipal Elections
Dear Minister Clark,
On October 20, 2020 the Council of the Municipality of Mississippi Mills passed a
resolution in support of Wollaston Township to request the Ministry of Municipal Affairs and Housing to review the Municipal Elections Act and provide amendments
to provide clearer, stronger wording, to assist municipal Clerks in addressing
issues to allow for a more definitive decision to be made when adding names to the
voters’ list and to ensure that there is a clear and accessible way to report election
fraud and that the rules described in the Municipal Elections Act are actually
enforceable even if there is not a current case law.
A copy of the resolution is attached for your reference.
Sincerely,
Jennifer Russell
Deputy Clerk
jrussell@mississippimills.ca
613-256-2064 x 225
3131 Old Perth Rd, PO Box 400
Almonte, ON K0A 1A0
cc. Premier Doug Ford, Daryl Kramp, AMO and all Ontario Municipalities
Attachment: Resolution No. 421-20
COUNCIL RESOLUTION
October 20, 2020
I, Jennifer Russell, Deputy Clerk for the Corporation of the Municipality of
Mississippi Mills, do hereby certify that the above is a true copy of a resolution
enacted by Council.
________________________________
Jennifer Russell, Deputy Clerk
Resolution No 421-20
Moved by Deputy Mayor Minnille
Seconded by Councillor Dalgity
CW148-20 Info List Item #6 - Request for Revisions to Municipal Elections
BE IT RESOLVED, that the Council of the Municipality of Mississippi Mills ask
Minister of Municipal Affairs and Housing, the Hon, Steve Clark, to review the
Municipal Elections Act and provide amendments to ensure that loopholes are
closed on any pay to play schemes in rural communities where non-resident
electors are permitted to participate in elections so that $100.00 leases do not
tum into ballots for garden sheds;
AND BE IT FURTHER RESOLVED, that the Council of the Municipality of
Mississippi Mills ask the Minister of Municipal Affairs and Housing, the Hon.
Steve Clark, to review the Municipal Elections Act and provide amendments to
provide clearer, stronger wording, to assist municipal Clerks in addressing
issues to allow for a more definitive decision to be made when adding names to
the voters' list;
AND BE IT FURTHER RESOLVED, that the Council of the Municipality of
Mississippi Mills ask the Minister of Municipal Affairs and Housing, the Hon.
Steve Clark, to ensure that there is a clear and accessible way to report
election fraud;
AND BE IT FURTHER RESOLVED, that the Council of the Municipality of
Mississippi Mills ask the Minister of Municipal Affairs and Housing, the Hon.
Steve Clark, to ensure that the rules described In the Municipal Elections Act
are actually enforceable even if there is not current case law;
AND BE IT FURTHER RESOLVED, that support for this resolution be sent to
Premier Doug Ford, Daryl Kramp, M.P.P. for Hastings-Lennox and Addington,
all Ontario Municipalities and the Association of Municipalities of Ontario.
January 22, 2021
RE: Item for Discussion – Infrastructure Funding
At its meeting of January 20, 2021, the Council of the Corporation of the Town of Bracebridge ratified motion 21-GC-024, regarding Infrastructure Funding, as follows:
“WHEREAS the Association of Municipalities of Ontario (AMO) has reported that municipal governments own more of Ontario’s infrastructure than any other order of government, and most of it is essential to economic prosperity and quality of life;
AND WHEREAS municipalities deliver many of the services that are critical to residents in every community, and these services rely on well-planned, well-built and well-maintained infrastructure;
AND WHEREAS the Ontario Provincial Government has stated that universal asset management will be the foundation of its municipal infrastructure strategy because effective asset management planning helps ensure that investments are made at the right time to minimize future repair and rehabilitation costs and maintain assets;
AND WHEREAS Federal and Provincial infrastructure funding models now contain requirements for recipients to demonstrate that comprehensive asset management planning principles are applied when making decisions regarding infrastructure investment;
AND WHEREAS infrastructure funding limits need to be large enough to support significant projects that have a lasting community impact over multiple generations;
AND WHEREAS targeted funding for critical infrastructure is inconsistent with the principle foundation of an asset management strategy which prioritizes needs over wants and has resulted in underfunding of the wide range of infrastructure that municipalities are responsible for maintaining, such as arenas and libraries;
AND WHEREAS the Community, Culture and Recreation Stream of the Investing in Canada Infrastructure Program received demand of almost $10 billion for a $1 billion funding envelope;
AND WHEREAS broad eligibility for funding is more appropriate as municipalities best understand their infrastructure needs together with the needs of their community;
AND WHEREAS no and/or insufficient funding programs currently exist to fund the demonstrated need for the building, restoration and enhancement of community, culture and recreation assets;
Page 2
AND WHEREAS funding the replacement of these needed capital assets is beyond the financial capacity of most communities;
AND WHEREAS the age of the Town of Bracebridge arena is greater than 70 years old, and the Library greater than 110 years old, requiring immediate replacement;
AND WHEREAS the Town of Bracebridge was recently denied any funding under the Community, Culture and Recreation stream of the Investing in Canada Infrastructure
Program, despite clearly meeting the tests of proper asset management and identifying needs over wants;
AND WHEREAS the economy of Ontario has been negatively impacted by the ongoing measures implemented to reduce the spread of COVID-19;
NOW THEREFORE the Council of The Corporation of the Town of Bracebridge resolves as follows:
1. THAT the Federal and Provincial Governments provide immediate broad and substantial municipal funding opportunities for well-planned, shovel-ready projects already prioritized under municipal asset management plans to provide immediate stimulus to the local, provincial and the federal economies in order to rebound from the impact of the COVID-19 pandemic.
2. AND THAT this resolution be forwarded to the Right Honourable Prime Minister of
Canada; the Federal Minister of Infrastructure and Communities; the Honourable Premier of Ontario; the Ontario Minister of the Finance; the Ontario Minister of Infrastructure; the Ontario Minister of Municipal Affairs and Housing; the Association of Municipalities of Ontario (AMO); the Federation of Canadian Municipalities (FCM); the Local Member of Parliament (MP); the Local Member of Provincial Parliament (MPP); and all Municipalities in Ontario.
In accordance with Council’s direction I am forwarding you a copy of the resolution for your attention.
Please do not hesitate to contact me if I can provide any additional clarification in this regard.
Yours truly,
Graydon Smith Mayor
5720 Timberlea Blvd., Ste. 103, Mississauga, ON L4W 4W2 GravelFacts.ca 905 507 0711
To: Mayor and Council
From: Ontario Stone, Sand & Gravel Association
Re: Gravel Facts in Ontario
Date: January 26, 2021
____________________________________________________________________________
The Ontario Stone, Sand & Gravel Association (OSSGA) represents the producers and suppliers
of aggregate resources – stone, sand and gravel – in Ontario.
An important part of our mandate is to correct misinformation about the industry that often
finds its way into the media and the community at large. ‘NIMBY’ groups present themselves as
watchdogs of industry, but all too often offer observations and recommendations which meet
their own agendas – and most important, do not reflect the broader community and business
interests. That said, OSSGA understands that the issues around the location and operation of
pits and quarries raises questions with your constituents. We want to be here to help you
answer those questions, and address assertions which are not substantiated by the facts.
As an example, a recent NIMBY report stated that aggregate poses a threat to Ontario’s
important agriculture resources. The reality is that loss of agriculture because of aggregate is
not accurate. Of the 4.9 million ha of prime agricultural land in southern Ontario, only 0.7%
contains a licensed aggregate operation. And much of that land is returned to an agricultural
use after extraction. In addition, aggregate is an essential part of the agri-food system –
necessary for farm structures, farming road construction, soil amendments, bedding, drainage,
etc.
The same report suggested that because some aggregate companies are operated by multi-
nationals, aggregate does not contribute significantly to local economies. The reality is that the
aggregate industry in Ontario, like many industries, consists of a small number of large
multinational companies, large Canadian firms, and more than 200 medium and small sized
operations that range in size from 20 sites to a single sand or gravel pit. Regardless of
ownership, all sites hire local workers and supply the product that generates hundreds of
thousands of jobs in the construction industry in Ontario.
There are also comments circulating regarding haul routes, road repair and the aggregate levy
that require correcting. In Ontario, the aggregate industry is the only industry to pay a levy.
Currently, that levy is 20.8 ¢ per tonne which equates to more than $20 million for all of
Ontario. The majority of these funds are distributed to local municipalities for infrastructure
spending.
In most municipalities, haul routes are located on Regional Roads – which have been built for
the purpose of hauling goods. In Ontario, there are more than 200,000 trucks on the roads
every day. Only 3% of these trucks are aggregate trucks. The rest carry the 90% of goods that
are delivered by truck in this province. Aggregate producers want to be good neighbours and
have worked with the Top Aggregate Producing Municipalities of Ontario (TAPMO) to help
increase the levy. In addition, producers often work with municipalities on haul road repairs
and emergency response services. In many cases in Township’s throughout Ontario where
entrances are located on Township roads, the producers paid to upgrade the roads to
accommodate heavy trucks at their own expense.
These are just some examples of misinformation. OSSGA offers many resources to help
understand the aggregate industry.
Our videos are a great place to start to learn about the industry. You will discover how we all
use aggregate – every day – including the individuals critical of the industry! How, in order to
build the communities and meet the growth demands of tomorrow, we must look for new
supplies of high-quality aggregate today. You’ll learn about the environmental due diligence
that producers undertake to ensure the industry is safe, clean and responsible. And you’ll see
for yourself the amazing rehabilitation efforts that have resulted in some of Ontario’s most
beautiful landscapes – as well as innovative new land uses and agricultural projects.
If you’re looking for more, check out our GravelFacts.ca/resources page for brochures on topics
including water management, dust-mitigation, blasting and more information on rehabilitation.
Finally, our new brochure – The Life Cycle of a Pit or Quarry – walks you through the operation
of a pit or quarry from site planning through to rehabilitation. The smartest, most
environmentally responsible consideration when mining for stone, sand or gravel is to ensure
that the gravel pit is located as close to market as possible.
OSSGA would be delighted to answer any questions about the aggregate industry in Ontario.
Please do not hesitate to reach out to OSSGA’s Executive Director, Norm Cheesman at 647-727-
8774 or by email at ncheesman@ossga.com.
Our industry wants to work in partnership with communities, to bring the aggregate that we all
use every single day of our lives - to where it is needed in the most environmentally and
economically way possible.
We won’t see you in person at ROMA but hope to see some of you at OSSGA’s virtual booth!
7
lVunicipality of Southwest lvliddlesex (via e-mail)
January 18th 2021
Re: Supporf of Resolution from the Council of Southwegt Middlesex addressing concerprs
regarding municipal drainage matters and need for coordination with 8re national railways.
Please be advised that on January 6th 2021the Town of Plympton-Wyoming Council passed the
following motion to support the Council of Southwest lvliddlesex's motion (attached) requesting that
the Province of Ontario work with the Federal tvlinister of Transportation to address concerns
regarding municipal drainage matters and need for coordination with the national railways,
Mofron #13 - Moved by Bob Woolvett, Seconded by Gary Atkinsan that Plympton-Wyoming Council
supports the Municipality of Southwest Middlesex's resolufion regarding Drainage Malters: CN Rail.
Motion Carried.
lf you have any questions regarding the above motion, please do not hesitate to contact me by phone
or email at ekwa LciAk@Blym plon -wyo m i n
Sincerely,
rin
Clerk
Town of Plympton-Wyoming
Cc; (all sent via e-mail)
The Honorable Marc Gardeau, Minister of Transport
The Honorable Ernie Hardeman, Minister of Agriculture, Food and RuralAffairs
Monte McNaughton, M P P Lambton-Midd lesex-London
Lianne Rood, MP Lambton-KenlMiddlesex
The Association of Municipalities of Ontario
All Ontario Municipalities
The Corporation of the Town of Plympton-Wyoming
P.O Box 250, 546 Niagara Street, Wyoming Ontario NON 1T0
Tel: 519-845-3939 Ontario Toll Free. 1-877-313-3939
312915 Dereham Line
R. R. # 1, Mount Elgin, ON N0J 1N0
Phone: (519) 877-2702; (519) 485-0477;
Fax: (519) 485-2932
www.swox.org
A leader in the development and delivery of municipal services for the growth and well-being of our
community
January 11, 2021
Premier Doug Ford
Legislative Building, Queens Park
Toronto, ON M7A 1A1
Dear Premier Ford:
Speeding on provincial, county and municipal roadways continues to put the lives
of Ontarians at risk. While we have access to several tools to help mitigate
speeding traffic, the one tool that is currently not fully available to us is Automatic
Speed Enforcement (ASE) (aka Photo Radar). Over the past decade, in South
West Oxford the vast majority of charges laid are for drivers travelling well in
excess of the posted speed limit. The cost of providing police time for something
that could be done through the use of technology is disturbing to our council. The
Council feels that it would be far more effective to have police concentrate on
other problems such as Break and Enters, illegal drugs and domestic problems.
We need a way to address the poor behaviours and habits that are putting our
citizens at risk and tying up much needed first responder resources that could be
better utilized to improve the well-being of our communities. Speeding, particularly
through our small villages, creates community concerns for the safety
and wellbeing of our children and other vulnerable members. We need your help.
In keeping with this The Council of the Township of South-West Oxford duly
moved and carried the following resolution at the regular meeting held on January
5, 2021:
…RESOLVED that the Council of the Township of South-West Oxford provide
direction to the Clerk to send a letter to the Premier, MPP Ernie Hardeman, AMO
and all Ontario municipalities in support of the use of Automatic Speed Enforcement (photo radar) by municipalities.
Please help municipalities in the Province by passing the necessary regulations
for municipalities to use ASE (if they choose) that will bring about the driving
behavioural changes we need.
We look forward to your help with this issue.
Yours truly,
Mary Ellen Greb, CAO
c.c. AMO, Honourable Ernie Hardeman, Ontario Municipalities
January 18, 2021
2021 CAPITAL WORKS PROJECTS NOTICE
Please be advised of the following 2021 Capital Works Projects. This notice provides
details about the projects and information on how construction may affect you. For a
complete listing of 2021 Capital Projects please refer to the 2021 Capital Budget. As some
projects are dependent upon contractor availability the 2021 Capital Projects Notice will be
updated as additional timeline information becomes available and/or is scheduled.
Location Light Line and Godby Rd. Bridges
Schedule Tentative Start Date: May 2021
Estimated Completion Date: August 2021
Scope • bridge rehabilitation
Traffic Impacts Both bridge locations to be closed during construction
Location Mitchell Rd. from Heritage to Jackson Line (2.5 km)
Schedule Tentative Start Date: March 2021
Estimated Completion Date: October 2021
Scope • Drainage improvements and granular upgrades as required on
hill
• Ditching improvements
• Hard Surface Treatment - single coat of tar and chip
Traffic Impacts Single lane possible during construction
Location Teal Nevill Rd. (1.7 km)
Schedule Tentative Start Date: May 2021
Estimated Completion Date: October 2021
Scope • Drainage improvements including ditching as required
• Asphalt strip paving as required
• Hard Surface Treatment - single coat of tar and chip
Traffic Impacts Single lane possible during construction
Location Murray Rd. (2 km)
Schedule Tentative Start Date: March 2021
Estimated Completion Date: October 2021
Scope • Pulverization of road surface
• Drainage improvements including brushing and ditching
• Granular upgrades to road base
• Hard Surface Treatment - double coat of tar and chip in 2022
Traffic Impacts Single lane possible during construction
Location Coyle Rd. from Heritage Line to Vincent Line (2.3 km)
Schedule Tentative Start Date: May 2021
Estimated Completion Date: October 2021
Scope • Ditching improvements including brushing
• Asphalt strip paving as required
• Hard Surface Treatment - single coat of tar and chip
Traffic Impacts Single lane possible during the works.
Location Baynor Rd. from the Baynor culverts to Goshen Rd. (2 km)
Schedule Tentative Start Date: January 2021
Estimated Completion Date: October 2021
Scope • Granular upgrades to road base
• Ditching improvements including culvert replacements as
required
• Hill reconstruction
• Hard Surface Treatment - double coat of tar and chip in 2022
Traffic Impacts Road closures and single lane possible during the works.
Location Eden Line from the Baynor culverts to Schafer Rd. (1.2km)
Schedule Tentative Start Date: January 2021
Estimated Completion Date: October 2021
Scope • Granular upgrades to road base
• Ditching improvements including culvert replacements as
required
• Hill reconstruction
• Hard Surface Treatment – double coat of tar and chip in 2022
Traffic Impacts Road closures and single lane possible during the works
Location Sidewalks
Schedule Tentative Start Date: April 2021
Estimated Completion Date: May 2021
Scope • Removal and replacement of existing sidewalks in Straffordville at the following locations:
• Third St. and Forth St. from Plank to the dead end, Duke St. from
Heritage Line to Donnelly St., Old Chapel St. from Heritage Line to Donnelly St.
• Vienna Sidewalk replacement locations (pending approved funding)
– Edison Drive from Plank Rd. to Ann St., Elm St. from Plank Rd. to
Ann St.
Traffic Impacts No expected traffic impacts. Access to property may be delayed for 24
hours. Sidewalk contractor to make arrangements with affected
property owners.
*Please note that the timelines are approximate and will vary depending on weather and other factors. We thank you in advance for your patience and understanding during the construction season.
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: February 4, 2021
REPORT: TR-02/2021 SUBJECT: 2022 Budget Schedule BACKGROUND
Section 290(1) of the Municipal Act requires local municipalities in each year to prepare and adopt a budget. The Municipality currently prepares three budgets: current year Capital Budget, rate supported Operating Budget and the 10-Year Capital Plan. This report presents the proposed meeting dates for Council review and approval of the above mentioned 2022 Budgets. The purpose of preparing budgets is to allow Council to develop policy in financial terms and to assist in setting priorities and establishing service levels for the upcoming year before
expenditures take place. DISCUSSION In order to begin developing Bayham’s 2022 Operating Budgets and Capital Plan, Council approval of the proposed budget schedule is required. The proposed timelines are the same as prior year timelines to allow for tendering and effective procurement months before 2022 purchases. Budget Proposed 2022 Budget Review Dates For Discussion
Start Time
Budget Public Consultation February 5, 2021 - August 31, 2021
2022 and 10 Year Capital Plan Tuesday, October 5, 2021 (Special Meeting)
6:30 p.m.
2022 Levy Supported Operating Budget Tuesday, January 4, 2022 (Special Meeting) Thursday, January 13, 2022 (Budget Open House)
6:30 p.m. 6:30 p.m. to 7:00 p.m.
2022 BUDGET CONSULTATIONS In 2021 staff will continue the practice of posting budget background information explaining the purpose of the Operating Budget and Capital Budget and the difference between Operating and Capital expenses. This information will continue to be posted on the 2022 Budget Consultations portion of the Municipal Website. During the consultation it will be clear the role of the consultation is to obtain public comment on the budgets, and ideas for the upcoming budgets for Council consideration. This consultation is
to obtain comments of an advisory nature for Council consideration during budget deliberations. The same comments will be attached to the respective budget reports as an Appendix. Notice of consultation will be posted on the Municipal website and posted on the Municipal Office and Library notice boards. Notice will also be posted on the winter and summer newsletter in the mail out of February and August tax bills.
POTENTIAL BASE BUDGET IMPACTS For 2022 the most significant potential base operating budget drivers that may have an impact are as follows:
• annualization of initiatives undertaken in 2021
• general inflation
• foreign exchange fluctuations
• utility cost increases
• impact of fluctuating fuel costs and costs of petroleum based products
• increased operating charges from approved capital projects
• increased transfers to Reserves and Reserve Funds to fund capital programs based on 10 year capital budget from 2021
• provincial funding level changes
The actual impacts of these items are unknown at this time and will depend on further information and decisions.
GUIDELINES Some of the costs identified above can be avoided and others will be directly related to previous decisions or are uncontrollable. In the interim, staff will be directed to prepare the 2022 Budgets
following past practices with the goal to maintain costs at their current level wherever possible. These guidelines are an integral part of the budget process to assist staff when reviewing operational needs and service levels. CONCLUSION In order to meet these dates, staff has initiated the 2022 budget process. This will allow staff the time required to present a responsible, complete, comprehensive, and accurate budget for Council review and consideration. RECOMMENDATION
1. THAT Staff Report TR-02/21 re 2022 Budget Schedule be received for information. 2. AND THAT the proposed Budget Guidelines and meeting dates be approved as set out in Report TR-02/21. Respectfully submitted,
__________________________
Lorne James, CPA, CA - Treasurer
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z722-2021 STEWART BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “D” Eden, by deleting from the Hamlet Residential - Holding (HR(h2)) Zone and adding to the Hamlet Residential (HR) Zone those lands outlined in heavy solid lines and marked HR on Schedule “D” Eden to this By-law, which is attached to and forms part of this By-law. 2) THIS By-law shall come into force on the date of passing. READ A FIRST TIME AND SECOND TIME THIS 4th FEBRUARY 2021.
READ A THIRD TIME AND FINALLY PASSED THIS 4th FEBRUARY 2021.
MAYOR ACTING CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2021-009 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD FEBRUARY 4, 2021 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held February 4, 2021 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 4th day of Febtruary, 2021.
____________________________ _____________________________ MAYOR CLERK