HomeMy WebLinkAboutDecember 17, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, December 17, 2020
7:00 p.m.
7:30 p.m. Public Planning Meeting
A. Municipality of Bayham
B. Rob Thompson
C. Rob Vanwynsberghe
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAOICLERK PAUL SHIPWAY
DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL
MANAGER OF CAPITAL PROJECTS1
WATERNVASTEWATER ED ROLOSON
MANAGER OF PUBLIC WORKS STEVE ADAMS
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. Report CAO-50/20 by Paul Shipway, CAOICIerk re 2021 Insurance Renewal added as Item
11.2-A
4. ANNOUNCEMENTS
A. Council wishes everyone a very Merry Christmas and a joyous New Year. Mayor
Ketchabaw thanked Council and Staff for their work this challenging year and wished them
all the best. Mayor Ketchabaw encouraged everyone to 'stay the course' with the COVID-
19 health protocols and practice physical distancing and wash your hands. Council thanked
Paul Shipway CAO/Clerk for all of his contributions to Bayham during his time here and
wished him well in his new position.
5. DELEGATIONS
None.
2020 Council Minutes December 17, 2020
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Council Meeting held December 3, 2020
B. Committee of Adjustment held December 3, 2020 re B. & S. Crevits Farms Ltd. — A-13/20
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT the minutes of the Council Meeting held December 3, 2020 and the Committee of
Adjustment held December 3, 2020 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A. Report PS-05/20 by Steve Adams, Manager of Public Works re RFP 20-01 Supply and
Delivery of One (1) Loader
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report PS-05/20 regarding RFP 20-01 Supply and Delivery of One (1) Loader be
received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham award RFP 20-
01 in the amount of $198,928.03+HST to Strongco — Volvo Division;
AND THAT the Manager of Public Works be delegated authority to surplus the 2006
Case 621 D Loader, upon delivery of the 2021 Volvo L60, at or above the reserve bid
value of $55,000+HST, in the where is, as is condition via:
• direct sale;
2
2020 Council Minutes December 17, 2020
• auction services;
AND THAT staff be directed to proceed with Public Works health and safety works as
outlined within Report PS-05/20.
CARRIED
10. DEVELOPMENT SERVICES— SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Official Plan Amendment — Municipality of Bayham
B. Notice of Public Meeting re Proposed Zoning By-law Amendment — Rob Thompson,
7254 Bogus Road, Vienna
C. Notice of Public Meeting re Proposed Zoning By-law Amendment — Rob
Vanwynsberghe, 55963 Calton Line, Vienna
D. Notice of Committee of Adjustment Decision — Brian & Susan Crevits, 57575 Light Line
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT correspondence item 10.1.1-A—10.1.1-D be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-78/20 by Bill Knifton, Chief Building Official IDrainage Superintendent re
Reimer Drain Award Contract
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT Staff Report DS-78/20 regarding Reimer Drain Award Contract be received for
information;
AND THAT Council accept the tender for provision of drainage works set out in the Form
of Tender for the Drain, as submitted by Froese Excavating Ltd, in the amount of
$15,643.00+HST, with work to commence on or before January 4, 2021 and be
completed on or before January 6, 2021;
AND THAT By -Law 2020-094, being a by-law to authorize the execution of contract
documents with Froese Excavating Ltd be presented to Council for enactment
CARRIED
2020 Council Minutes
December 17, 2020
B. Report DS-79/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning
Application — Thompson Zoning By-law No. Z719-2020
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report DS-79/20 regarding the Thompson rezoning application be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
December 17, 2020, no public comments were received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing
the zoning on the 0.4 ha (1 ac) lot addition lands owned by Robert Thompson located in
Part Lot 14 Concession 4 known as 7254 Bogus Rd from site -specific Special
Agricultural (A2-12) to Rural Residential (RR) to satisfy condition of Consent E35/20;
AND THAT Zoning By-law Z719-2020 be presented to Council for enactment.
CARRIED
C. Report DS-80/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning
Application — Vanwynsberghe Zoning By-law No. Z720-2020
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Report DS-80/20 regarding the Vanwynsberghe rezoning application be received
for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
December 17, 2020, no public comments were received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing
the zoning on the 0.1 m2 (1 ft2) lot addition lands owned by Robert Vanwynsberghe
located in Part Lot 14 Concession 4 known as 55963 Calton Line from Rural Residential
(RR) to Site -specific Special Agricultural (A2-12) to satisfy condition of Consent E36/20;
AND THAT Zoning By-law Z720-2020 be presented to Council for enactment.
CARRIED
4.
2020 Council Minutes
December 17, 2020
D. Report DS-81/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Official
Plan Amendment — Partial Services in Urban Areas
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Report DS-81/20 regarding Official Plan Amendment — Partial Services in Urban
Areas be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
December 17, 2020 regarding partial servicing policies in urban areas, there were no
written comments but one verbal public submission regarding this matter and that all
considerations were taken into account in Council's decision passing this resolution;
AND THAT the proposed amendment is consistent with the Provincial Policy Statement
2020 and the Elgin County Official Plan as outlined in the IBI Group memorandums of
September 30, 2020 and December 9, 2020;
AND THAT By-law 2020-093, being an adopting By-law for Official Plan Amendment No.
26 regarding partial servicing policies for the Village of Straffordville and Hamlet of Eden
in the Municipality of Bayham, be presented for enactment;
AND THAT adopted Official Plan Amendment No. 26 be forwarded to the County of
Elgin for approval.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Long Point Region Source Protection Authority minutes of virtual meeting held June 3,
2020
B. Long Point Region Conservation Authority Board of Directors minutes of meeting held
November 4, 2020
C. Long Point Region Conservation Authority Board of Directors minutes of budget meeting
held November 12, 2020
D. Long Point Region Conservation Authority re Bill 229
E. Ontario Farmers Network re Support of Ontario Government's Budget Act Schedule 6
F. Municipality of Southwest Middlesex re Drainage Matters CN Rail
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
2020 Council Minutes
December 17, 2020
THAT correspondence item 11.1.1-A — 11.1.1-F be received for information.
CARRIED
11.1.2 Requiring Action
11.2 Reports to Council
A. Report CAO-50/20 by Paul Shipway, CAOICIerk re 2021 Insurance Renewal
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report CAO-50/20 re 2021 Insurance Renewal be received for information;
AND THAT the 2021 Municipal Insurance Program be obtained from Marsh Canada
Limited in accordance with the offer to renew dated December 17, 2020, at a total
premium of $158,351 plus applicable taxes.
AND THAT staff be directed to review insurance coverages and insurance providers in
2021 prior to the 2022 insurance renewal.
CARRIED
12. BY-LAWS
A. By-law No. 2020-091 Being a by-law to provide for an Interim Tax Levy
3. By-law No. 2020-092 Being a by-law to authorize borrowing from time to time to meet
current expenditures during the fiscal year ending December 31, 2021
C. By -Law No. 2020-093 Being an adopting by-law for Official Plan Amendment No. 26
regarding services in the Village of Straffordville and Hamlet of Eden in the Municipality
of Bayham Official Plan (This by-law follows the recommendation in Report DS-81120 by
Margaret Underhill, Deputy ClerkiPlanning Coordinator during the regular meeting of
December 17, 2020)
'). By-law No. 2020-094 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Froese Excavating Inc. for the provision of
drainage works for the Reimer Drain in the Municipality of Bayham pursuant to the
provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This by-law
follows the recommendation in Report DS-78120 by Bill Knifton, Chief Building
Officiall Drainage Superintendent during the regular meeting of December 17, 2020)
E. By-law No. Z719-2020 Being a by-law to further amend By-law No. Z456-2003 —
Thompson (This by-law follows the recommendation in Report DS-79120 by Margaret
Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of December
17, 2020)
By -Law No. Z720-2020 Being a by-law to further amend By-law No. Z456-2003-
Vanwnsberghe (This by-law follows the recommendation in Report DS-80120 by
2020 Council Minutes December 17, 2020
Margaret Underhill, Deputy ClerMPlanning Coordinator during the regular meeting of
December 17, 2020)
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT By-law No. 2020-091, 2020-092, 2020-093, 2020-094, Z719-2020 and By-law No.
Z720-2020 be read a first, second and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
A. Regular Meeting of Council — January 7, 2021
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT the Regular Meeting of Council scheduled for January 7, 2021 be cancelled.
CARRIED
14.1 In Camera
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT the Council do now rise to enter into an "In Camera" Session at 7:59 p.m. to
discuss:
a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board;
■ information explicitly supplied in confidence to the municipality or local board by
Canada, a province or territory or a Crown agency of any of them.
CARRIED
A Confidential Report regarding a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board (Agreement No. 0632)
Confidential Report regarding information explicitly supplied in confidence to the
municipality or local board by Canada, a province or territory or a Crown agency of any
of them (Grant Funding)
14.2 Out of Camera
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
2020 Council Minutes
December 17, 2020
THAT the Council do now rise from the "In Camera" session at 8:21 p.m. with nothing to
report.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2020-095 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Confirming By -Law No. 2020-095 be read a first, second and third time and finally
passed
CARRIED
16. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 8:22 p.m.
J, I-, VLSI I E
CARRIED
CLERK
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