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Home My WebLink AboutSeptember 17, 2015 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, September 17, 2015 7:00 p.m. 7:30 p.m. - Public Meetings - Ringland -Zoning, Thompson/Sykes —Zoning Council recessed for a short break at 7:30 p.m. and reconvened at 7:37 p.m. The regular meeting of the Council of the Municipality of Bayham was held on Thursday, September 17, 2015 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Randy Breyer, Wayne Casier and Ed Ketchabaw, CAO Paul Shipway and Clerk Lynda Millard. Deputy Clerk/Planning Coordinator Margaret Underhill was in attendance to present her reports. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Casier declared an interest in Item 10.2(a) Consent Application 3. REVIEW OF ITEMS NOT LISTED ON AGENDA (a) Union Gas re Expansion of Natural Gas Distribution was added as Item 11.1.1(1) (b) Report CAO-73/15 by Paul Shipway, CAO re Winter Maintenance Contracts was added as Item 11.2(b) (c) By-Law 2015-104 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Wilson's Lawn Care for the provision of winter maintenance services was added as Item 12(f) Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the agenda be accepted as amended. CARRIED 4. ANNOUNCEMENTS None. 5. DELEGATIONS None. Page 1 of 7 Council Minutes September 17, 2015 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Regular meeting of Council held September 3, 2015 Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the minutes of the regular meeting of Council held September 3, 2015 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 9. PHYSICAL SERVICES - EMERGENCY SERVICES 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 10. DEVELOPMENT SERVICES - SUSTAINABILITY AND CONSERVATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Certified Notice of Decision re Shawn & Diane Patten Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT correspondence item 10.1.1(a) be received for information. CARRIED 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report DS-60/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E64/15 (Casier) Councillor Casier vacated his chair and moved into the gallery during discussion of the item and consideration of the resolution. Page 2 of 7 Council Minutes September 17, 2015 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report DS-60/15 be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E64/15, submitted by Paula Casier, be granted subject to the following conditions: 1. copy of the final survey (paper and digital) be provided to the municipality 2. Planning Report Fee payable to the municipality 3. Letter of Undertaking providing for the merger of the severed parcel with adjacent easterly parcel as per the consent application CARRIED (b) Report DS-61/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Community Improvement Plan — Elgincentives Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report DS-61/15 be received for information; AND THAT By-law No. 2015-102, being a By-law to designate the entirety of the Municipality of Bayham as a community improvement project area and adopt a Community Improvement Plan as part of the Elgincentives Community Improvement Plan and repeal previous community improvement plan by-laws be presented for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Multi Service Centre E-Letter (b) Habitat for Humanity re Homeownership in Elgin (c) Ontario Good Roads Association re New Rules of the Road Effective September 1, 2015 (d) Ontario Heritage Trust re Lieutenant Governors Ontario Heritage Awards (e) Recycling Council of Ontario re Waste Reduction Week (f) Mary Ward re Candy throwing at the Parade (g) Crime Stoppers re Shredding Day Page 3 of 7 Council Minutes September 17, 2015 (h) Elgin St. Thomas Public Health re Municipal Confinement of Dogs and Cats in Elgin County Under The Communicable Disease Regulation (i) Union Gas re Expansion of Natural Gas Distribution Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence items 11.1.1(a) - 11.1.1(1) be received for information. CARRIED 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report CAO-72/15 by Paul Shipway, CAO re Supply, Mixing, Stacking Winter Sand Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-72/15 re Supply, Mixing, Stacking Winter Sand be received for information; AND THAT Staff be directed to award the Supply, Mixing, Stacking Winter Sand Tender to Johnston Bros. Bothwell Ltd. in the amount of 28,410+HST. CARRIED (b) Report CAO-73/15 by Paul Shipway, CAO re Winter Maintenance Contracts Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report CAO-73/15 re Winter Maintenance Contracts be received for information; AND THAT Staff be directed to bring forward a by-law to enter into an agreement with Wilson's Lawn Care for winter maintenance activities. CARRIED 12. BY-LAWS (a) By-Law 2015-098 Being a By-law to authorize the execution of a Standard Trust Agreement between the Municipality of Bayham and Corinth Recreation Committee (b) By-Law 2015-099 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Ramona Peidl for Facility and Community Centre Management Backup Services (c) By-Law 2015-100 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Ramona Peidl for provision of Janitorial Services Page 4 of 7 Council Minutes September 17, 2015 (d) By-Law 2015-101 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Autoform Contracting London Ltd. for the provision of sidewalk removal and replacement services (e) By-Law 2015-102 Being a By-law to designate the entirety of the Municipality of Bayham as a Community Improvement Project Area and approve a Community Improvement Plan as part of Elginincentives Community Improvement Plan (f) By-Law 2015-104 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Wilson's Lawn Care for the provision of winter maintenance services Moved by: Councillor Casier Seconded by: Councillor Breyer THAT By-Laws 2015-098, 2015-099, 2015-100, 2015-101, 2015-102 and 2015-104 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS (a) Straffordville Cemetery Columbarium Verbal Report The CAO advised that the Straffordville Cemetery Committee would like to install alternative footings for the Columbariums than those which the municipal engineer and Council already approved as they thought them to be cost prohibitive and staff were not comfortable making said determination. Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Straffordville Cemetery Committee be approved to utilize foundations as per the specifications of a local contractor for the columbariums; AND THAT the drawings and specifications for the same be provided to staff. CARRIED (b) In Camera Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 7:37 p.m. to discuss: • a proposed or pending acquisition or disposition of land by the municipality or local board • personal matters about an identifiable individual, including municipal or local board employees. CARRIED Page 5 of 7 Council Minutes September 17, 2015 (c) Closed session regarding a proposed or pending acquisition or disposition of land by the municipality or local board and personal matters about an identifiable individual, including municipal or local board employees (d) Out of Camera Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Committee of the Whole do now rise from the "In Camera" session at 8:16 p.m. with progress to report. CARRIED Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT staff be directed to finalize negotiations with the Straffordville EMC and bring back an agreement of purchase and sale and by-law for the same for the Straffordville Community Centre for Council consideration. Councillor Casier requested a recorded vote In Favour Opposed Councillor Breyer X Councillor Casier X Councillor Ketchabaw X Deputy Mayor Southwick X Mayor Ens X MOTION CARRIED ON A VOTE OF 3 TO 2 IN FAVOUR 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL (a) By-Law 2015-103 Being a By-law to confirm all actions of Council Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT confirming By-law 2015-103 be read a first, second and third time and finally passed. CARRIED Page 6 of 7 Council Minutes September 17, 2015 16. ADJOURNMENT (a) Adjournment Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 8:22 p.m. CARRIED ig(", MAYOR CLERK Page 7 of 7