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September 17, 2015 - Council
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, September 17, 2015 7:00 p.m. 7:30 p.m. - Public Meetings - Ringland - Zoning, Thompson/Sykes - Zoning Page 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) 5 - 13 (a) Regular meeting of Council held September 3, 2015 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1. Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2. Reports to Council 9. PHYSICAL SERVICES -EMERGENCY SERVICES Page 1 of 211 2015 Regular Council Agenda September 17, 2015 Page 9.1. Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2. Reports to Council 10. DEVELOPMENT SERVICES - SUSTAINABILITY AND CONSERVATION 10.1. Correspondence 10.1.1 Receive for Information 14 (a) Certified Notice of Decision re Shawn & Diane Patten 10.1.2 Requiring Action 10.2. Reports to Council 15 - 26 (a) Report DS-60/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E64/15 (Casier) 27 - 96 (b) Report DS-61/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Community Improvement Plan - Elgincentives 11. FINANCE AND ADMINISTRATION 11.1. Correspondence 11.1.1 Receive for Information 97 - 98 (a) Multi Service Centre E-Letter 99 - 100 (b) Habitat for Humanity re Homeownership in Elgin 101 (c) Ontario Good Roads Association re New Rules of the Road Effective September 1, 2015 102 (d) Ontario Heritage Trust re Lieutenant Governors Ontario Heritage Awards Page 2 of 211 2015 Regular Council Agenda September 17, 2015 Page 103 - 105 (e) Recycling Council of Ontario re Waste Reduction Week 106 (f) Mary Ward re Candy throwing at the Parade 107 (g) Crime Stoppers re Shredding Day 108 - 109 (h) Elgin St. Thomas Public Health re Municipal Confinement of Dogs and Cats in Elgin County Under The Communicable Disease Regulation 11.1.2 Requiring Action 11.2. Reports to Council 110 (a) Report CAO-72/15 by Paul Shipway, CAO re Supply, Mixing, Stacking Winter Sand 12. BY-LAWS 111 - 113 (a) By-Law 2015-098 Being a By-law to authorize the execution of a Standard Trust Agreement between the Municipality of Bayham and Corinth Recreation Committee 114 - 118 (b) By-Law 2015-099 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Ramona Peidl for Facility and Community Centre Management Backup Services 119 - 135 (c) By-Law 2015-100 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Ramona Peidl for provision of Janitorial Services 136 - 141 (d) By-Law 2015-101 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Autoform Contracting London Ltd. for the provision of sidewalk removal and replacement services 142 - 210 (e) By-Law 2015-102 Being a By-law to designate the entirety of the Municipality of Bayham as a Community Improvement Project Area and approve a Community Improvement Plan as part of Elginincentives Community Improvement Plan 13. UNFINISHED BUSINESS 14. OTHER BUSINESS (a) Straffordville Cemetery Columbarium Verbal Report Page 3 of 211 2015 Regular Council Agenda September 17, 2015 Page (b) In Camera (c) Closed session regarding a proposed or pending acquisition or disposition of land by the municipality or local board and personal matters about an identifiable individual, including municipal or local board employees (d) Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL 211 (a) By-Law 2015-103 Being a By-law to confirm all actions of Council 16. ADJOURNMENT (a) Adjournment Page 4 of 211 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, September 3, 2015 7:00 p.m. 6:30 p.m. -Committee of Adjustment 6:30 p.m. -In Camera (following Committee of Adjustment) The regular meeting of the Council of the Municipality of Bayham was held on Thursday, September 3, 2015 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Randy Breyer,Wayne Casier and Ed Ketchabaw, CAO Paul Shipway and Clerk Lynda Millard. Deputy Clerk/Planning Coordinator Margaret Underhill and Chief Building Official/Drainage Superintendent Bill Knifton were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF (a) Mayor Ens declared an interest in item 11.2(c); (b) Councillor Breyer declared an interest in 11.1.2(b) 3. REVIEW OF ITEMS NOT LISTED ON AGENDA (a) Report CAO-71/15 by Paul Shipway, CAO re Surplus Equipment was added as Item 11.2(c). 4. ANNOUNCEMENTS (a) Mayor Ens announced that Councillor Casier was the winner of the Watermelon Fest seed spitting contest for the second year in a row. Mayor Ens, on behalf of Council, expressed a thank you to all who attended making the 2015 event a great success. 5. DELEGATIONS (a) 7:05 p.m. - Long Point Region Conservation Authority General Manager, Cliff Evanitski re Conservation Authorities Act Review Cliff Evanitski, Long Point Region Conservation Authority General Manger presented information regarding the Conservation Authorities Act Review noting key priorities which include a review of the funding model. Page 1 of 9 Regular meeting of Council held September 3,2015 Page 5 of 211 Council Minutes September 03,2015 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT presentation by Cliff Evanitski, Long Point Region Conservation Authority General Manger re Conservation Authorities Act Review be received for information. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Regular meeting of Council held August 20, 2015 Public Meeting Stewart Municipal Drain No. 1 held August 20, 2015 Public Meeting Peters Drain Branches held August 20, 2015 Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the minutes of the regular meeting of Council held August 20,2015,the Stewart Municipal Drain public meeting held August 20, 2015 and the Peters Drain Branches public meeting held August 20, 2015 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 9. PHYSICAL SERVICES -EMERGENCY SERVICES 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report BL-03/15 by Randy White re Prohibited Animal By-law Exemption Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report BL-03/15 be received for information; AND THAT Council grants an exemption to the Prohibited Animal By-Law for Marisa Zilli, allowing her to keep the species Philander Opossum as part of her business and educational work. CARRIED Page 2 of 9 Regular meeting of Council held September 3,2015 Page 6 of 211 Council Minutes September 03,2015 10. DEVELOPMENT SERVICES -SUSTAINABILITY AND CONSERVATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Notice of Public Meeting concerning a proposed minor variance application submitted by S. & D. Patten (b) Committee of Adjustment Certified Notice of Decision re A-04/15 Sandra Hesch (c) Notice of public meetings concerning zoning Ringland Thompson/Sykes Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT correspondence items 10.1.1(a) -10.1.1(c) be received for information. CARRIED 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report DS-59/15 by Bill Knifton, Chief Building Official, Drainage Superintendent re Peters Drain Branches Award Contract Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Staff Report DS-59/15 be received; THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Peters Drain Branches Municipal Drain, as submitted by PBR Excavating Inc. in the amount of$47,544.20 (plus HST)with work to commence on after October 5,2015 and to complete work on or before October 16, 2015. AND THAT By-Law 2015-096 authorizing the execution of contract documents be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 1. CORRESPONDENCE Page 3 of 9 Regular meeting of Council held September 3,2015 Page 7 of 211 Council Minutes September 03,2015 1.1 RECEIVE FOR INFORMATION (a) Federal Economic Development Agency for Southern Ontario re CIP150 Project #807488- Rehabilitation of Straffordville Community Centre (b) Notice of Public Information Centre#3 West London Dyke Master Repair Plan (c) AMO Communication re Policing Update Minister Announces Consultations on a New Legislative Framework (d) AMO Policy Update re Municipal POA Courts Cost Recovery Ministry of the Attorney General Announces 50% Increases (e) Minister of the Environment and Climate Change re Great Lakes Guardian Community Fund grant (f) Township of Hamilton re Bill 100 officially titled the Supporting Ontario Trails Act (g) Museums Bayham minutes of meeting held August 12, 2015 (h) The Ontario Aggregate Resources Corporation re 2015 Annual Report (i) Municipal Facility Surplus Comments Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT correspondence items 11.1.1(a) -11.1.1(i) be received for information; AND THAT staff forward a copy of Item 11.1.1(e)to the Otter Valley Naturalists. CARRIED 1.2 REQUIRING ACTION (a) Event Road Closure Request Form re Remembrance Day Parade&Service Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT the Council of the Municipality of Bayham approves the request by the Royal Canadian Legion Branch 524 Port Burwell for permission to use the streets within Port Burwell for the Remembrance Day Parade to be held Sunday, November 8, 2015 at 2:00 p.m., subject to the provision of proof of liability insurance coverage in the amount of$2 million; THAT Wellington, Robinson and Pitt Streets,from the Legion to the Cenotaph, be temporarily closed during the parade between 2:00 p.m. and 2:30 p.m.; THAT the County of Elgin be requested to approve use of Wellington Street from Victoria to Robinson; AND THAT the Bayham Public Works Manager be directed to provide the necessary provisions for traffic control and safety. CARRIED Page 4 of 9 Regular meeting of Council held September 3,2015 Page 8 of 211 Council Minutes September 03,2015 (b) Event Road Closure Request Form re Santa Claus Parade Councillor Breyer vacated the Council Chambers during discussion and resolution. Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Council of the Municipality of Bayham approves the request by Bayham's Family Table to use streets within Port Burwell for a Santa Claus Parade to be held Saturday, December 5, 2015 at 6:00 p.m., subject to provision of insurance certificate naming the Municipality of Bayham as an additional insured in the minimum amount of$2,000,000.00; AND THAT the County of Elgin be requested for permission to use Wellington Street in Port Burwell between 6:00 p.m. and 7:30 p.m.for the parade; AND THAT the Bayham Public Works Manager be directed to provide the necessary provisions for traffic control and safety. CARRIED 2. REPORTS TO COUNCIL (a) Report CAO-54/15 by Paul Shipway, CAO re Vienna Community Centre-Tender Results Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report CAO-54/15 be tabled for further discussion. CARRIED Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT Report CAO-54/15 be lifted from the table. CARRIED Moved by: Councillor Breyer Seconded by: Councillor Casier THAT staff be directed to return the$50,000 grant from the Enabling Accessibility Fund for the Vienna Community Centre to Human Resources and Skills Development Canada. CARRIED Page 5 of 9 Regular meeting of Council held September 3,2015 Page 9 of 211 Council Minutes September 03,2015 Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report CAO-54/15 re Vienna Community Centre Tender Results be received for information; AND THAT By-law 2015-088 being a by-law to enter into a construction agreement with Grassmere Construction Ltd. be received for information. CARRIED (b) Report CAO-70/15 by Paul Shipway, CAO re 2016 Garbage Bag Tags Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-70/15 re 2016 Garbage Bag Tags be received for information; AND THAT By-law 2012-029 be amended to provide 1 bag tag per week to residential properties and the other classes be proportionally reduced, being Residential 52 tags, Commercial 86 tags and Farm an additional 16 tags. CARRIED (c) Report CAO-71/15 by Paul Shipway, CAO re Surplus Equipment Mayor Ens vacated Council Chambers during discussion and resolution and Deputy Mayor Southwick assumed the Chair. Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-71/15 re Surplus Equipment be received for information; AND THAT Staff be directed to award surplus equipment to the highest individual bidder on each piece of equipment in the'as is,where is' condition; AND THAT if the high bidder does not complete the transaction staff be delegated authority to award or not award the same to the next highest bidder in the'as is where is' condition. AND THAT the proceeds of sale be allocated to Public Works Equipment repairs to be completed in 2015; AND THAT any remaining proceeds from sale be allocated to the Public Works Equipment Reserve. CARRIED Page 6 of 9 Regular meeting of Council held September 3,2015 Page 10 of 211 Council Minutes September 03,2015 12. BY-LAWS (a) By-Law 2015-065 Being a Provisional By-law to provide for Drainage Works known as the Stewart Municipal Drain No. 1 (Third Reading only) (b) By-Law 2015-077 Being a Provisional By-law to provide for Drainage Works known as the Peters Drain Branches (Third Reading only) Moved by: Councillor Breyer Seconded by: Councillor Casier THAT Provisional By-laws 2015-065 and 2015-077 be read a third time and finally passed. CARRIED (c) By-Law 2015-096 Being a By-law to authorize the Mayor and Clerk to execute an agreement with PBR Excavating Inc.for provision of Drainage Works for the Peters Drain Branches Municipal Drain Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT By-law 2015-096 be read a first,second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS (a) In Camera Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the Council do now rise to enter into an "In Camera"Session of Committee of the Whole at 6:39 p.m.to discuss: • personal matters about an identifiable individual, including municipal or local board employees; • proposed or pending acquisition or disposition of land by the municipality or local board. CARRIED (b) Closed Session regarding personal matters about an identifiable individual, including municipal or local board employees and proposed or pending acquisition or disposition of land by the municipality or local board. Page 7 of 9 Regular meeting of Council held September 3,2015 Page 11 of 211 Council Minutes September 03,2015 (c) Out of Camera Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Committee of the Whole do now rise from the "In Camera"session at 7:00 p.m. CARRIED (d) In Camera Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 7:48 p.m. to discuss: •personal matters about an identifiable individual, including municipal or local board employees; •proposed or pending acquisition or disposition of land by the municipality or local board. CARRIED - (e) Closed Session regarding personal matters about an identifiable individual, including municipal or local board employees and proposed or pending acquisition or disposition of land by the municipality or local board. (f) Out of Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Committee of the Whole do now rise from the "In Camera"session at 9:46 p.m.with progress to report. CARRIED Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer That Staff be directed to negotiate a potential agreement of purchase and sale of the Straffordville Community Centre with the Straffordville Evangelical Mennonite Church and report back to Council for consideration. Mayor Ens requested a recorded vote In Favour Opposed Councillor Breyer Councillor Casier Deputy Mayor Southwick Councillor Ketchabaw Mayor Ens MOTION CARRIED ON A RECORDED VOTE OF 3-2 IN FAVOUR Page 8 of 9 Regular meeting of Council held September 3,2015 Page 12 of 211 Council Minutes September 03,2015 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL (a) By-Law 2015-097 Being a By-law to confirm all actions of Council Mayor Ens vacated the Council Chambers and Councillor Breyer assumed the Chair. Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT confirming By-law 2015-097 be read a first,second and third time and finally passed. CARRIED 16. ADJOURNMENT (a) Adjournment Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council meeting be adjourned at 10:01 p.m. CARRIED MAYOR CLERK Page 9 of 9 Regular meeting of Council held September 3,2015 Page 13 of 211 1 T Z 171 32Ed uatted aUE!Q 2g UMMIS 01 uoistaaQ 3o aagoN pagtpaD 101144 �� ��; File:A-05/15 MUNICIPALITY OF BAYHAM o�l� COMMITTEE OF ADJUSTMENT P°rtunityls`o CERTIFIED NOTICE OF DECISION The members of the Committee of Adjustment for the Municipality of Bayham concur the following was the Decision for File No. A-05/15 at a meeting held on September 3, 2015 at the Municipality of Bayham Offices, 9344 Plank Road, Straffordville Ontario. OWNER: Shawn&Diane Patten 57604 Tunnel Line RR 2 Vienna ON NOJ 1Z0 PROPERTY LOCATION: Roll#34-01-000-002-11000 described as Con 3 S Pt Lot 27 RP 11R1929 57604 Tunnel Line APPLICATION: In the matter of Section 45 of the Planning Act and the Municipality of Bayham Zoning By-law No. Z456-2003, an application for minor variances to allow: Relief from: • Section 4.6 b)Agricultural Home Occupation—to permit a maximum of 267.23 m2 of floor area for an agricultural home occupation,where maximum seventy(70.0)square metres of floor area is currently permitted in the Agricultural(A1)Zone in Zoning By-law Z456-2003 DECISION: GRANTED Reasons for the Decision: • the variance is considered to be minor in nature in accordance with the requirements of the Planning Act • the variance application meets the"four tests"of Section 45.1(1)Planning Act • the variance maintains the general intent and purpose of the Official Plan and Zoning By-law CONCURRING MEMBERS: Paul Ens,Tom Southwick, Randy Breyer,Wayne Casier, Ed Ketchabaw NOTICE OF LAST DATE OF APPEAL TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the By-law by filing with the undersigned, not later than the 23`d day of September 2015, a notice of appeal setting out the objection to the Decision and the reasons in support of the objections. It is also necessary to submit a filing fee of $125.00 with the notice of objection. A"Notice of No Appeal"will be sent to the applicant if no appeal is received within the time prescribed. CERTIFICATION: I hereby certify this to be a true copy of the Decision of the Municipality of Bayham Committee of Adjustment. DATED at the Municipality of Bayham this 3rd day of September 2015. i Mar.aret Underhill YHA P "N' REPORT o ,cam DEVELOPMENT SERVICES ppuj'tunity Is' TO: Mayor& Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: September 11, 2015 REPORT: DS-60/15 FILE NO. C-07 I D9.15 Casier Roll#3401-000-004-36300 SUBJECT: Consent Application E64/15 (D10.15 Casier) BACKGROUND: A consent application was received from the Elgin County Land Division Committee submitted by Paula Casier proposing to sever a 0.163 ha (0.4 acre) parcel from an existing 0.315 ha (0.78 acre) parcel for the purpose of an addition to a lot known municipally as 9113 Plank Road, being a boundary lot adjustment between two residential parcels of land. The subject lands are designated "Residential" in the Official Plan and zoned Village Residential(R1) in Zoning By-law No. Z456-2003. Elgin County Land Division Committee will consider the application on September 30, 2015. DISCUSSION: Staff have no concerns with the proposed boundary lot adjustment. The consent is not affected by any servicing or access concerns. Official Plan Section 8.7.2.5 states that consents for lot adjustments, lot additions, or minor boundary changes are permitted in any land use designation, provided: a. The severance does not result in the creation of a new lot—The proposed consent will create no new lots; b. The severed and retained parcels comply with the other requirements of this Plan and the Zoning By-law—The proposed consent would result in no change of use and the continued residential use of the lands is consistent with "Residential" policies of Section 4.5.2 of the Plan. c. Where applicable, the consent decision shall stipulate that Subsection 3, of Section 50 of the Planning Act, be applied to any subsequent conveyance of the severed parcel Based on our review of the Official Plan and Zoning By-law we would have no objection to Report DS-60/15 by Margaret Underhill,Deputy Clerk/Planning... Page 15 of 211 Staff Report DS-60/15 2 the proposed consents subject to the following conditions: a. That the severed parcels be conveyed to the adjacent easterly parcel; b. That the severed parcel includes a clause on title stating that Section 50(3) of the Planning Act shall be applied to any subsequent conveyance of the subject lands; ATTACHMENTS 1. Consent Application E46/15 Casier ;. /131 ir%'rrnora ndam da /// RECOMMENDATION 1. THAT Report DS-60/15 be received for information; 2. AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E64/15,submitted by Paula Casier, be granted subject to the following conditions: 1. copy of the final survey (paper and digital) be provided to the municipality 2. Planning Report Fee payable to the municipality 3. Letter of Undertaking providing for the merger of the severed parcel with adjacent easterly parcel as per the consent application Respectfully Submitted by: Reviewed by: Mar aret Underhill Paul Shipway Deputy Clerk/Planning Coordinator CAO Report DS-60/15 by Margaret Underhill,Deputy Clerk/Planning... Page 16 of 211 i• C/11'; .. APPLICATION FOR CONSENT 1. Name of approval authority ELGIN COUNTY LAND DIVISION COMMITTEE 2. Name of Owner arkur_A L. i5iisK Address ('»,x 2.2 / ,J 1 RA FF0 ,L.L.4:' U/`1. ,VuS i0 Telephone , Telephone Number S I q - i✓hL .. 5 F s" Name of owner's solicitor or authorized agent t .)Fl Ynic Ca L K' Address 4 t 31c- 4 T4 L., e- V, .::v A ON) • Nal i h% Telephone Number :5"/cs- Sr Z. 7 Please specify to whom all communications should be sent: Owners ( ) Solicitor ( ) Agent (✓) 3. (a) Type and purpose of proposed transaction: (check appropriate space) Transfer: creation of a new lot Other: mortgage/charge addition to a lot lease surplus farm dwelling easement/R.O.W. technical severance correction of title other(specify (b) Name of person(s),if known,to whom land or interest in land is to be transferred,leased or charged: �rr» '• C.�Pi?. (c) If a lot addition,identify the assessment roll number and property owner of the lands to which the parcel will be added: 3 VC)/ - — c7(.; �,V(.26/CD 9//.374vrl/1?/e. 4. (a) Location of land: Municipality a 4 t+R rh Concession No. lf/ Lot(s)No. I Z L1 Registered Plan No. Z JS Name of Street ,qre S- . Street No.and/or 911 No. SSS 1.7 fgrdur. Sr' Assessment Roll No. i t vcV" u='4 (b) Are there any easements or restrictive covenants affecting the subject land? Yes ( ) No (✓) If Yes,describe the easement or covenant and its effect: 5. Description of land intended to be severed: (Accurate Measurements in Metric) Frontage ZI-Y) w. Depth G.S :S`/ ,-, Area 0. j 6 3 he'.{ `e. Existing Use ✓..c<•, Proposed Use ✓acc< f rr5 Number and use of buildings and structures on the land to be severed: Existing /vrL Proposed N.L 6. Description of land intended to be retained: (Accurate Measurements in Metric) Frontage 3 7 75 ryl Depth 3 '1'7' r Area 4) l 5 G �e��ZuPs Existing Use re' Z,,;,) Proposed Use ny Number and use of buildings and structures on the land to be retained: Existing / A o >z Proposed n o <_A p,7 n:ctAtr Engineering Services 4?:0 S.'se''Y:vy 5:.'•aeras C^ Sv; e'51.D 53::.450 3 # Report DS-60/15 by Margaret Underhill,Deputy Clerk/Planning... Page 17 of 211 6 / b • APPLICATION FOR CONSENT EEI 1 Name of approval authority ELGIN COUNTY LAND DIVISION COMMITTEE 2. Name of Owner C-I.5 Address /»,x 'Z Z i 5 = 0/V. rV. I YG Telephone Number S I q - /-,( - Sic,5 ! Name of owner's solicitor or authorized agent tA. 9 sin, Ca s r t R Address c;E 3 qS LaLT-12, L;.,e VrNNA ()Iv . WA- Telephone Telephone Number S/q- 58Z7 Please specify to whom all communications should be sent: Owners ( ) Solicitor ( ) Agent (✓) 3. (a) Type and purpose of proposed transaction: (check appropriate space) Transfer: creation of a new lot Other: mortgage/charge V addition to a lot lease surplus farm dwelling easement/R.O.W. technical severance correction of title other(specify (b) Name of person(s),if known,to whom land or interest in land is to be transferred,leased or charged: rm C.Agate uLc lP (c) If a lot addition,identify the assessment roll number and property owner of the lands to which the parcel will be added: 3VO/- c — — .- Vr'c.t, 9//3/94P1/ h21 4. (a) Location of land: // __ Municipality a v i-R rn Concession No. W Lot(s)No. I Z`I S re Registered Plan No. ?_O Name of Street r t r4.k U e 5- . Street No.and/or 911 No. 5-S S I"1 ,Qg rNue Sr_ Assessment Roll No. .3't C! -,:-I t-3� ucL (b) Are there any easements or restrictive covenants affecting the subject land? Yes ( ) No (✓) If Yes,describe the easement or covenant and its effect: 5. Description of land intended to be severed: (Accurate Measurements in Metric) Frontage DepthC•5- `/ ,r Area 0- ( 3 ke c-bor e5 1l ( ,Art ca cr5-* i el r.-•t >( Existing Use v:-�cnr�'l" r, c r�n't���- Proposed Use Number and use of buildings and structures on the land to be severed: Existing N t- Proposed hi'L 6. Description of land intended to be retained: (Accurate Measurements in Metric) Frontage .3 7 75 rri Depth "I'5 ", Area U• i �^��lru�> Existing Use re 5 I de,,t { ! Proposed Use evt. chG�cjr' _ Number and use of buildings and structures on the land to be retained: Existing / /,c x Proposed ri n 7 e :minty of Elgin Engineering Services n;;0 ti:^5e::h:e S:. oon-as,On Van,:nil gs-53 n50 www.e.,".ccdn:y.osz Report DS-60/15 by Margaret Underhill,Deputy Clerk/Planning... Page 18 Of 211 -2- 7. Number of new lots proposed (including retained lots) 8. Type of access for proposed and retained lot: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Provincial Highway ( ) ( ) Municipal road,maintained all year ( ) (v) Municipal road,seasonally maintained ( ) ( ) Other public road ( ) ( ) Right Of Way ( ) ( ) Water access ( ) ( ) If proposed access is by water,what boat docking and parking facilities are available on the mainland? (specify) 9. What type of water supply is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated piped water system ( ) ( ) Privately owned and operated individual well ( ) ( ) Privately owned and operated communal well ( ) ( ) Lake or other water body ( ) ( ) Other means (specify) • 10. What type of sewage disposal is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated sanitary sewage system ( ) ( Privately owned and operated individual septic tank ( ) ( ) Privately owned and operated communal septic system ( ) ( ) Privy ( ) ( ) Other means (specify) 11. When will water supply and sewage disposal services be available? 12. What is the existing Official Plan designation(s)of the subject land? 13. What is the existing Zoning designation(s)of the subject land? 14. Has the subject land ever been the subject of an application for approval of a plan of subdivision under the Planning Act? Yes ( ) No (.-') Unknown ( ) If Yes,and known, provide the application file number and the decision made on the application 15. if this application is a re-submission of a previous consent application,describe how it has been changed from the original application 16. (a) Has there been any previous severances of land from this holding? Yes ( ) Nc (. ) Report DS-60/15 by Margaret Underhill,Deputy Clerk/Planning... Page 19 of 211 -3- (b) If the answer to(a)is Yes, please indicate previous severances on the required sketch and supply the following information for each lot severed: Grantee's name Use of parcel Date parcel created Severance File No. 17. If this application is for a lot addition. has the lot to be enlarged ever been the subject of a previous severance? Yes ( ) No (v) If Yes, provide the previous severance File No. 18. If this application involves the severance of a surplus farmhouse(through farm consolidation), please explain.I ow it qualifies as surplus in the municipality which it is situated. 19. Is the owner,solicitor,or agent applying for additional consents on this holding simultaneously with this application, or considering applying for additional consents in the future? Yes ( ) No (L%) 20. Is the subject land currently the subject of a proposed official plan or official plan amendment that has been submitted to the County for approval? Yes ( ) No (✓) If Yes,and known,specify the County file number and status of the application 21. Is the subject land currently the subject of an application for a zoning by-law amendment, Minister's zoning order amendment,minor variance,or approval of a plan of subdivision? Yes ( ) No (v) If Yes,and known,specify the appropriate file number and status of the application 22. Is the application consistent with policy statements issued under subsection 3(1)of the Planning Act? Yes (V) No ( ) 23. Is the subject land within an area designated under any provincial plan or plans? Yes ( ) No ('✓) If yes,does the application conform to or conflict with the applicable provincial plan or plans 24. The Owner/Applicant/Agent hereby authorizes Land Division Committee members and the Corporation of the County of Elgin staff to enter onto the subject property for the purpose of Site inspections with respect to this application. 25. The Owner/Applicant/Agent hereby consents to disclosure of the information contained in this Application pursuant to Section 32(b)of Bill 49, Chapter 63,S.O. 1989,being an Act to provide for Freedom of Information and Protection of Individual Privacy in Municipalities and Local Boards. Report DS-60/15 by Margaret Underhill,Deputy Clerk/Planning... Page 20 of 211 -4- 26. SKETCH: The application shall be accompanied by a sketch showing the following: - the boundaries and dimensions of the subject land,the part that is to be severed and the part that is to be retained; - the boundaries and dimensions of any land owned by the owner of the subject land and that abuts the subject land; - the distance between the subject land and the nearest township lot line or landmark,such as a railway crossing or bridge; - the location of all land previously severed from the parcel originally acquired by the current owner of the subject land; - the approximate location of all natural and artificial features on the subject land and adjacent lands that in the opinion of the applicant may affect the application,such as buildings, railways, roads,watercourses,drainage ditches, river or stream banks, wetlands,wooded areas,well and septic tanks; - the existing use(s)on adjacent lands; - the location,width and name of any roads within or abutting the subject land, indicating whether it is an unopened road allowance, a public travelled road,a private road or a right of way; - if access to the subject land is by water only,the location of the parking and boat docking facilities to be used; - the location and nature of any easement affecting the subject land. Dated at the N of this nay of 20 j =i— _ SIGNATURE OF AF'PLICANT(S),SOLICITOR OR AUTHORIZED AGENT AFFIDAVIT OR SWORN DECLARATION C'„'), ,,, „ 1 I/We L,,T't(gP cc.lei of the ; j Kiiti- 1PGt iai`�, of _ (_,IA t f'"\ in the County of .✓ ' ' i ` ,.--1 solemnly declare that all the information contained in this application is true,and I/We make this solemn declaration conscientiously believing it to be true,and knowing that it is of the same force and effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT. DECLARED before me at the '',li i(I r6_1t �i of d ;1 i in the: UYltt.. ( tT- ;% is ice: , � /-7,..,. ,---,, ,L), Signature this { y day of-t---1.. v P. i• Signature 20 "� &am Moms a+oway,a -� �i �.I ' j C°^nWa nr.sic., d E .County gin,kw ' i _` 11.0CarporMon of us,r. a ...„,law, •A Corn ss er,etc. ep1nj``�6,60 If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's authorization must accompany the application. If the applicant is a corporation acting without agent or solicitor,the application must be signed by an officer of the corporation and the seal, if any,must be affixed. It is required that one copy of this application be filed,together with one copy of the sketch described, with the responsible person, accompanied by a fee of- $1,000.00 in cash or by cheque made payable to TREASURER,COUNTY OF ELGIN An additional fee of$250.00 will be charged for affixing the consent stamp. Revised December 2014 Report DS-60/15 by Margaret Underhill,Deputy Clerk/Planning... Page 21 Of 211 AUTHORIZATION TO APPOINT AN AGENT NOTE:This form is only to be used for applications,which are to be signed by someone other than the owner(s). To: Secretary-Treasurer Land Division Committee Corporation of the County of Elgin Description and Location of Subject Lands: 55"i-? Ak.-i •(�i.��,.J 7.7`j i-e.•e /3 �n�:t PLn 2oS I/We,the undersigned,being the registered owner(s)of the above lands hereby authorize AA`/NE (.A5 of /r(s1.nti,C..r')(..c Y 0fi'i Am to: (Agents Name/Names) (Agents City/Town of Residence) (1)make an application on my behalf to the County of Elgin Land Division Committee; (2)appear on my behalf at any hearing(s)of the application;and (3)provide any information or material required by the Land Division Committee relevant to the application. Please Print Names in Block Letters Below Signatures < Dated at the .5557 - /- 7 zr, S; of .97-4ZA ��rzr✓,c�4 this 3 day of T w 20 / v. Signature of Witness Sigr�,ature of Owner Signature of Witness Signature of Owner Signature of Witness Signature of Owner Report DS-60/15 by Margaret Underhill,Deputy Clerk/Planning... Page 22 Of 211 APPENDIX"A" The County of Elgin Land Division Committee requires that,in addition to the"Application for Consent",the following information be completed for all applications: 1. Are there any barns located within 300 metres of the subject of this application? Yes ( ) No (✓) If the answer is"YES"are these barns: i) Now used for livestock? Yes ( ) Nc ( ) ii) Capable of being used for livestock? Yes ( ) No ( ) NOTE:If you answ ed"YES"to#1.PLEASE COMPLETE THE DATA SHEET BELOW TO BE COMPLETED BY APPLICANT AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO CALCULATE THE MINIMUM DISTANCE SEPARATION REQUIREMENTS FOR NON-FARM USES ESTABLISHING OR EXPANDING IN CLOSE PROXIMITY TO EXISTING LIVESTOCK BUILDINGS In order to calculate the minimum distance separation,the following information is required for each livestock facility within 300 metres of the proposed severance and located on a separate lot: NAME TELEPHONE TOWNSHIP LOT CONC. TILLABLE HECTARES(where livestock facility located) Type of Livestock Maximum Housing Capacity Man are System Housing System Number per Year Liquid Semi- Dry check type Solid DAIRY Tie Free Loose O Cows Stall Stall O Heifers 0 Calves BEEF Open Lot Total 0 Cows &Barn Confine- 0 Calves ment 0 Feeders O 400-750 lb. O 400-1100 lb. 0 750-1100 lb. SWINE O Sows O Boars 0 Weanlings O Feeders POULTRY Caged On Floor 0 Laying Hens 0 Breeder Flock 0 Pullets 0 Chicken Broilers 0 Turkey Broilers 0 Turkey Hens 0 Turkey Toms O Roasters MINK-Females HORSES SHEEP-Rams&Ewes RABBITS VEAL CALVES OTHER MANURE STORAGE: DRY Open Pile Covered Pile SEMI-SOLID Open Pile Storage with Buck Walls LIQUID Covered Tank Open Earth Sided Pit Above Ground Uncovered Tank Below Ground Uncovered Tank Report DS-60/15 by Margaret Underhill,Deputy Clerk/Planning... Page 23 of 211 \ a • a A t -4L, P— 5 -t'� , 7 3� i W ----4,.0 -• .• . .. • - ,, _ •-.----,,t-r Ai 6 'F x i - :'''''#.' ,',,•'‘.•-•'•,?...''',-7,\ t!t ./� . ..... 1. \ , ...--- Z., ♦tea i; % �ETIiiI:iED v .. A� 1e CLO A,, A. S�v R�9 - L P'-% ut UtrrL0tn- OEa-E� LoT N.v�l�6 SI-- 205o°w o Asa. 0 S-`Q ,.p 'log S3B SpvrK of OTTER- F w . ,Q; Fut-.3,P S ct i- TA0.0 r �,PoP '1 y Fp Z 1 7 4, `. r .r • • ar ": � � ,' j: _$• ¢ccstea \v5oT w \K '�' o F TE`.',...(4:;:1.!'"5ouT '^ + +� • Y Nl�t•4 Le'• W ' �� r7 e - N. l z. sa Ng^ � �� C • r `$, / . U uMQ. �> 7, til lit Report DS-60/15 by Margaret Underhill,Deputy Clerk/Planning... Page 24 Of 211 IBI GROUP 203-350 Oxford t West I B I N6H 1T3 Canada tLondon O 519 4472 3285 fax 519 472 9354 1 1 ibigroup.com Memorandum To/Attention Municipality of Bayham Date September 11,2015 From William Pol, MCIP, RPP- Project No 3404-604 Affiliate cc Subject Paula Casier-Application for Consent E64/15-Plan 279 Lot 3 and Plan 205 Pt. unnumbered lot irregular, 55517 Arthur Street Straffordville, Municipality of Bayham 1. We have completed our review of an Application for Consent, submitted on behalf of Paula Casier, for a property located on Plan 279 Lot 3 and Plan 205 Pt. unnumbered lot irregular, on the south side of Arthur Street,west of Plank Road and known municipally as 55517 Arthur Street. The applicant is requesting the severance of a 0.16 hectare(0.4 acre) parcel of land from a 0.315 hectare(0.77 acre)residential parcel for the purpose of merging the lands with an abutting residential property fronting onto Plank Road. No new lot is being created as a result of the severance.The lands are designated Residential on Schedule"B" Straffordville Land Use and Constraints of the Official Plan of the Municipality of Bayham. The lands are zoned Village Residential(R1)on Schedule"F"Straffordville in Zoning By-law Z456-2003. 2. The proposed severed land is vacant and irregular in shape likely the result of being a remnant parcel in the subdivision creating Arthur Street. The severed lands are surplus to the existing residential dwelling at 55517 Arthur Street. The severed lands are to be merged with the lands at 9113 Plank Road to create one larger residential lot which includes an existing single detached dwelling.The severed lands and the Plank Road lands abut with approximately 155 m of shared property boundary. 3. Section 8.7.2.5 of the Official Plan sets out consent policies for lot additions as proposed in this application. The policy allows for the consent where it does not create a new lot; the severed and the retained parcels comply with the all other requirements of the Plan and the Zoning By-law.There is no new development proposed, no new lot and the existing single detached dwellings conform to the Residential designation policies of the Plan which permit single detached dwellings. 4. The retained lands on Arthur Street have a lot frontage of approximately 40 m, a lot depth of approximately 43 m and lot area of 1720 m2. These dimensions exceed the minimum lot frontage and area requirements of the Village Residential (R1)zone. There is no change to the location of the existing dwelling and the rear yard exceeds the minimum rear yard depth of 7.0 m. The merging of the severed lands with the lands at 9113 Plank Road would add to an existing lot and also comply with the Village Residential(R1)Zone. 5. Municipal servicing for the retained lands is municipal sanitary sewer and private well. The well is shown on the sketch being located in the rear yard of 55517 Arthur Street. In order to ensure the well will remain on the retained lands a surveyor should certify the location of the private well. Furthermore, the severed lands and the lands at 9113 must be merged on title IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects Report DS-60/15 by Margaret Underhill,Deputy Clerk/Planning... Page 25 of 211 IBI GROUP MEMORANDUM 2 Municipality of Bayham—September 11,2015 to ensure the severed lands cannot be conveyed separately at a future date and is therefore subject to Subsection 3 of Section 50 Subdivision of the Planning Act. 6. Based on our review we would have no objection to the proposed Application For Consent E64/15 based on the following conditions: a. That a registered land surveyor undertake a survey of the lands and the location of the private well to confirm the location of the private well is entirely on the retained lands; and b. That the severed lands be merged with the title of the lands a 9113 Plank Road and be subject to Subsection 3 of Section 50 Subdivision of the Planning Act to prohibit future conveyance of these lands. VV r ` Y'V IBI GROUP William Pol, MCIP, RPP Affiliate Consulting Planner to the Municipality of Bayham Report DS-60/15 by Margaret Underhill,Deputy Clerk/Planning... Page 26 Of 211 $AYH Wog REPORT ‘,. � ��� DEVELOPMENT SERVICES .poj'tunity Isco TO: Mayor& Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: September 17, 2015 REPORT: DS-61/15 FILE NO. C-07/D16 CIP SUBJECT: Community Improvement Plan-Elgincentives (Dl7.CIP15) BACKGROUND: In May 2015, the County of Elgin circulated the Elgincentives CIPs to various agencies including the Ministry of Municipal Affairs& Housing (MMAH)for comment. No comments were received by the deadline so municipal staff moved forward with Council adopting the CIP on June 18, 2015. However, the MMAH submitted comments to the County after the commenting period deadline. The County CIP committee reviewed the comments and incorporated the suggested changes in a revised version, which was provided to the municipality on September 1, 2015 for Council to adopt. DISCUSSION: All Elgin CIPs have been revised to incorporate the MMAH suggested revisions. The intent and purpose of the previous version has not changed and therefore the changes are considered to be minor. Council can repeal the previous By-law 2015-072 and adopt the revised Municipality of Bayham Elgincentives Community Improvement Plan with a new by-law. ATTACHMENTS 1. Draft By-law 2015-102 -Schedule Municipality of Bayham Elgincentives Community Improvement Plan RECOMMENDATION 1. THAT Report DS-61/15 be received for information; Report DS-61/15 by Margaret Underhill,Deputy Clerk/Planning... Page 27 Of 211 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW No. 2015-102 BEING A BY-LAW TO DESIGNATE THE ENTIRETY OF THE MUNICIPALITY OF BAYHAM AS A COMMUNITY IMPROVEMENT PROJECT AREA AND APPROVE A COMMUNITY IMPROVEMENT PLAN AS PART OF THE ELGINCENTIVES COMMUNITY IMPROVEMENT PLAN WHEREAS Sections 28 and 17 of the Planning Act, RSO 1990, Chapter P.13, as amended, provide for the designation of a Community Improvement Project Area and for the adoption of a Community Improvement Plan; AND WHEREAS a Community Improvement Plan attached hereto as Schedule 'A' has been prepared for the proposed Community Improvement Project Area; AND WHEREAS the Community Improvement Plan conforms to the Municipality of Bayham Official Plan; THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT the entirety of the Municipality of Bayham is hereby designated as a Community Improvement Project Area; and 2) AND THAT the Municipality of Bayham Elgincentives Community Improvement Plan, attached hereto as Schedule 'A' and forming part of this By-law, is hereby adopted; and 3) AND THAT this By-law shall come into force and take effect on the day of the final passing thereof; and 4) AND THAT By-law No. 2015-072, By-law No. 801, By-law No. 2402, By-law No. 2576, By-law No. 2005-021 and all previous Community Improvement Plan By-laws be repealed. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY OF SEPTEMBER 2015. MAYOR CLERK Report DS-61/15 by Margaret Underhill,Deputy Clerk/Planning... Page 28 of 211 . � CC C • Q (11 1 11 li .,\ , a ,. _ , Q _____ . O >- o F_' 7_ ,_ , ci,Z .___............................._ ..b•13 ., U viiill II; � , � E I Ti :, , 0 '° ei Cr) E Q) or U •C Q Z - g O Z `', ' '' : LI iCi) 1.- L 1 j:4045-j Z 0- - k o d c e X44 W Report DS-61/15 by Margaret Underhill,Deputy Clerk/Planning... Page 29 of 211 0 Cr oa TABLE OF to CONTENTS 1.0 Introduction to the CIP 1-1 2.0 Basis for the CIP 2-1 3.0 Goals and Objectives 3-1 4.0 Community Improvement Project Area... 4-1 5.0 Financial Incentive Programs 5-1 6.0 Administration 6-1 7.0 Marketing Strategy 7-1 8.0 Monitoring Strategy 8-1 Glossary Schedule A - Elgincentives CIPA and Sub-Areas Schedule B - Elgincentives CIPA and Priority Area Appendix 1 - Map of the Elgincentives County- , Wide Framework 0 0 tv dIO au' of uoippn poaju I 1.....4 c,... " a Z .t r, F5 Z : 40 ,. f EJ Q L>' i 044 c tf . a4 W Report DS-61/15 by Margaret Underhill,Deputy Clerk/Planning... Page 31 Of 211 7D 0 d Ui zr Bayham Elgincentives Community Improvement Plan 1 -1 September 2015 ac :: Since Elgin County is an Upper-tier Municipality with a 1 o coordinating role over its seven distinctive and unique lower- ' tier municipalities, the intent of a County-wide framework for community improvement is to advance local economic goals cY Introduction and priorities in key areas of economic activity, where the local municipalities and the County have determined the need is the < greatest, and where there will be significant County-wide to the cIP benefits. As discussed further in Section 2.0 of this CIP, this includes the following key areas (where they occur in each local Municipality): z. The following is an introduction to the a) Downtowns/main street areas; Bayham Elgincentives CIP. This CIP b) The agricultural areas; is part of a larger framework for c) The ports/lakeshore areas;and, community improvement that is being d) Other key tourist and outdoor recreational areas. implemented by local municipalities To assist in supporting economic growth in these key areas, across Elgin County. each of the seven CIPs, which make up the County-wide framework, contain a set of financial incentive programs that 1 .1 Purpose may be implemented during the life of this CIP. The Municipality of Bayham will work with the County(as described The Municipality of Bayham has adopted this Community in Section 6.0 of this CIP) to determine which programs will be Improvement Plan (CIP) as a component of a progressive and put into effect annually based on local priorities. Elgin County strategic County-wide framework for community improvement will participate in the financial incentive program in accordance planning that is to be administered and funded in partnership with the Planning Act and Section F6.2 of the Elgin Official crci with Elgin County.The County-wide Vision and Implementation Plan. (.4' Document can be found online at www.Elgincentives.ca. O Section El incenes g 1 C 0 Ct U' Bayham Elgincentives Community Improvement Plan 1 -2 September 2015 ac CD 1 .2 What is a Community 1 .3 Authority Improvement Plan? p The Planning Act is the primary piece of legislation that A CIP is a municipal planning tool established by the Ontario provides for the preparation of CIPs. Specifically, Section 28 a Planning Act. Many municipalities across Ontario have of the Planning Act sets out the following: prepared CIPs in order to achieve important community goals, 1. Types of projects/activities/works that are such as: considered `community improvement', which can • Facilitating and coordinating the transition of include the redevelopment, rehabilitation, or other w neighbourhoods and areas; improvements to residential,commercial, industrial, and • Stimulating economic growth and development; public buildings, structures, or facilities. °Q • Assisting businesses/ property owners with repair, 2. A community improvement planning process rehabilitation, and redevelopment projects;and, whereby a municipality must first identify and adopt by • Raising awareness of local needs and priorities. by-law a designated 'community improvement project area', after which a'community improvement plan' may Simply put, a CIP is a planning document that sets out tools be prepared and adopted by a municipal Council. and strategies for improving the built, economic, and social However, this may only be done where there are environment in designated areas of a municipality. community improvement policies in the municipality's Under Section 106 of the Municipal Act, municipalities are Official Plan (which is the case in the Municipality of prohibited from directly or indirectly assisting local businesses Bayham,as discussed in Section 2.0 of this CIP). by giving or lending money. However, having a CIP in place 3. Tools that can be implemented once a 'community allows the municipality to assist financially with improvements improvement plan' is adopted by a municipal Council, to private properties. Therefore, this CIP identifies a set of ten which include grants or loans to owners and tenants financial incentive programs that may be available to owners (with consent of the owner) of land and buildings within and tenants of lands and buildings within the Municipality of the community improvement project area. w Bayham. 4. Eligible costs for which a municipality can provide such grants or loans, which may include costs related to development/ redevelopment or construction/ tv Section E1 incenes g 1 r 0 Bayham Elgincentives Community Improvement Plan 1 -3 September 2015 cro reconstruction projects for rehabilitation purposes or 1.1 Contents for the provision of energy efficient improvements. �- The contents of this CIP are as follows: In addition to the above, the Planning Act states that upper-tier municipalities in Ontario (including Elgin County) have the • A brief overview of the background and basis for this ability to participate in (i.e.,contribute financially)CIP programs CIP is provided in Section 2.0; adopted by local municipalities. This is permitted only where • Goals and Objectives for County wide Community Improvement are provided in Section 3.0; there are Official Plan policies in place relating to the making of grants or loans. As discussed in Section 2.2 of this CIP, since • The Community Improvement Project Area is identified in Section 4.0 (with maps provided as schedules to this there are such policies in place in the upper-tier Official Plan, CIP); Elgin County may participate in the programs established by • Information about financial incentive programs (or this CIP. `Elgincentives) is provided in Section 5.0; • Administrative details about how this CIP will be implemented, marketed, and monitored are set out in Sections 6.0,7.0,and 8.0;and • A Glossary is intended to assist in the interpretation of this CIP. cra CD 0 Section El inceres g 1 dID ani. Jo3 slse8 ...._, ._, 0 -. f' �t - Z O a . OCa IP e o = 0 0,'1 cu en w Report DS-61/15 by Margaret Underhill,Deputy Clerk/Planning... Page 35 of 211 7D 0 d Ui zr Bayham Elgincentives Community Improvement Plan 2-1 September 2015 ac CD CD Elgin County Economic Development Strategy 2 . 0 CDIn 2011, the County implemented an Economic Development Strategy (EDS), with the primary objective being to foster or Basis for the CIP create an environment that supports the growth of the CY economy and prosperity for local residents. The EDS emphasizes the importance of the creative rural economy in The Bayham Elgincentives CIP has order to create an enabling environment for the following key areas: been prepared based on a number of •z. County and local Municipal planning • Agriculture; Tourism;and documents and information sources, • Downtowns/Mainstreets. as summarized in this Section. In reviewing the goals of the County's Economic Development Strategy, it has been determined that this CIP has the potential 2.1 County-wide Economic to: Development Goals/Priorities • Assist businesses and property owners with repair, rehabilitation, and redevelopment projects, in order to As stated in the introduction to this CIP, the intent of a County- help enhance civic pride and ownership throughout the wide framework for community improvement is to implement County. Planning Act tools consistently in each of Elgin's seven local • municipalities as a part of a coordinated strategy to advance Promote secondary uses on agricultural land,which are local economic goals and priorities. Prior to the development now permitted through the County's Official Plan. of this CIP, a review of the County's Economic Development • Support enterprise development through the use of b completedidentify key goalscrci financial incentive programs. Strategyand Official Plan was to and priorities that can be supported in order to provide an • Send a clear message to the business and overall public benefit to the Municipality of Bayham and Elgin development community on behalf of the Municipality of °� County as a whole. The following is a summary of the findings. Bayham and Elgin County that there is a commitment N Elg incees C 0 Ct U' Bayham Elgincentives Community Improvement Plan 2-2 September 2015 ac by both levels of government to stimulating economic • Support the efforts of existing Business Improvement growth and attracting/retaining businesses. Areas and Chambers of Commerce to promote retail CD and facade improvements of buildings. • Create positive stories about revitalization and business development within the community. • Support the creation of interesting and accessible public places to generate activity and vitality and attract Elgin County Official Plan people and business to Elgin County communities. • Promote the growth of tourism throughout the County The 2012 County Official Plan has a clearly articulated set of with particular emphasis in areas where there is an long-term goals for Elgin, which emphasize the importance of existing tourism base including the ports/waterfront - agriculture, downtown areas, and the `ports'. For example, the areas, downtown/main street areas, recreational areas z following Official Plan goals are set out for Elgin's economic and agricultural/rural areas. prosperity,which will be supported by this CIP: • Enhance the profile of the County, its communities, ports and tourism attractions and destinations. • To reinforce the function of the downtown areas in • Maintain agriculture as the principal economic activity in settlement areas as cultural, administrative, the rural areas of the County. entertainment, retail and social focal points of the community. • Support opportunities for farmers to protect, diversify • To support the role of the 'ports'in the County as the and expand their operations. primary locations for tourism and related economic This CIP is in support of these County-wide policies, where activity. they apply in the Municipality of Bayham. • To provide opportunities for a wide range of appropriately scaled agriculture-related and secondary 2.2 County-Wide Policies for uses in the Agricultural Area. Community Improvement In addition, the County's Official Plan establishes policies that will support the goals, actions and strategies of the Economic Section F6 of Elgin County's 2012 Official Plan sets out Development Strategy. For example, the Official Plan states policies related to community improvement planning by an that it is a policy of the County to: upper-tier municipality, as required by the Planning Act. Section F6.1 provides a number of objectives for 0 El incer g es C 0 Ct U, Bayham Elgincentives Community Improvement Plan 2-3 September 2015 ac community improvement in the County, which are broad and community improvement plan that has come into effect, on address a wide range of needs and opportunities. such terms as to security and otherwise as the council considers appropriate. Specifically, the following objectives from the County's Official Plan will be supported by this CIP, which is intended to On the basis of the above, Elgin County may participate in the -a diversify the economic base and improve the built environment financial incentive programs contained in this CIP. of Bayham,with a focus on agricultural areas, downtown areas, and the'ports': 2.3 Bayham Policies for Community e) Enhance retail and downtown commercial areas within Improvement 1 the municipalities; g) Promote energy efficiency and sound environmental Enabling Official Plan Policies design; As required by the Planning Act, Section 7 of the Official Plan h) Foster economic growth within designated areas; of the Municipality of Bayham contains provisions for the j) Enhance the visual characteristics of neighbourhoods; development of a CIP. Specifically, the policies set out and, community improvement goals, objectives, and implementation k) Encourage local participation in funding programs. policies. The following is a discussion of the key policies that It is also important to note that there are policies in the generally address local economic development and County's Official Plan dealing with upper-tier participation in a beautification and are therefore in support of this CIP: lower-tier CIP. As mentioned earlier, the Planning Act states that an upper-tier municipality may participate in the financial Community Improvement Goals: incentive programs contained in a lower-tier CIP, or make • Section 7.1.1.1 states that a goal for community grants to the lower-tier related to the implementation of these improvement in Bayham is: To utilize community programs, provided the appropriate policies are included in the improvement initiatives as an incentive to attract new Upper-tier Official Plan. Accordingly, Section F6.2 of the commercial to the hamlets. County's Official Plan states: • Section 7.1.1.4 states that another goal is to more broadly address economic development: To protect cc County Council may make grants or loans to the council of a and improve the economic well being of the lower tier municipality for the purpose of carrying out a Municipality and its residents by encouraging and/or tv E lg i n ce yes 7D 0 d zr Bayham Elgincentives Community Improvement Plan 2-4 September 2015 CD ac participating in programs that will promote new jobs, Policies for Identifying Community Improvement Project Areas: new capital investment and increases in the economic CD base and municipal tax base, having regard for the • Sections 7.2 and 7.3 deal with the identification of cost/benefit relationship of such programs. Community Improvement Project Areas in the Community Improvement Objectives: Municipality of Bayham, as required by the Planning Act. • Sections 7.1.3 and 7.1.4 identify a range of objectives • Specifically, Section 7.2.2 identifies the following for community improvement, including the following, relevant criteria for commercial areas: c7° which are supported by this CIP: - Areas of predominately commercial land use which - To encourage the rehabilitation of existing are potentially stable and viable; commercial and institutional developments in the - A need for aesthetic improvements or beautification Hamlets and Villages; which may enhance the commercial viability of - To improve the overall attractiveness of the businesses in the area;and commercial areas in terms of aesthetics and public - An observed decline in the commercial assessment amenities; in the area and/or a decline in the number or variety - To diversify and expand the economic base of the of commercial establishments in the area. Hamlets and Villages and to expand the range of • Section 7.2.3 identifies the following 'other' relevant services and shopping opportunities available in the criteria: Hamlets and Villages; - Condition and appearance of buildings, - To generally foster local economic growth; landscaping and other site features in relation to a - To promote the establishment, expansion and Maintenance and Occupancy Standards By-law; rehabilitation of tourism and tourist destination- - Condition and adequacy of municipal recreational oriented uses within existing buildings;and services and facilities such as parks, play - To encourage the establishment, expansion and equipment, trails, beaches, sports fields, camping rehabilitation of agriculture-related and secondary facilities and water access points; uses within existing buildings in the agricultural - Size, location and type of signage, adequacy, crci area. location and condition of off-street parking, commercial vacancy rate, pedestrian accessibility to businesses, appearance of street, including front and rear building facades and potential for N Section El incees g 2 7D 0 d U, zr Bayham Elgincentives Community Improvement Plan 2-5 September 2015 ac :: expansion (inventory of serviced and zoned lands) Other Relevant Official Plan Policies in the Commercial designation; - The area or site constitutes a vacant, underutilized, In addition to the community improvement policies discussed or vacant property that was previously developed above, there are number of general goals, objectives, and and may be contaminated;and policies in the Municipality of Bayham Official Plan, which CD - Any other environmental, social, or community broadly aim to foster economic growth and revitalization in the economic development reasons, in conformity with downtown/main street areas, agricultural areas, the policies of the County of Elgin Official Plan and ports/lakeshore areas, and other key tourist and outdoor c7 this Plan. recreational areas, and are therefore in support of and • Based on the criteria identified in Section 7.2, Section consistent with the goals and objectives of this CIP. 7.3 of the Official Plan states: z Section 1.2 of the Official Plan sets out a number of objectives - Municipal Council may designate by by-law, "Community Improvement Project Areas", the that the Official Plan intends to achieve. The following are in boundaries of which may be the entire Municipality support of this CIP: or part of the Municipality of Bayham. These areas will be eligible for `community Improvement" as a) To encourage and support the agricultural industry as defined in the Planning Act. the primary economic activity in the Municipality of Bayham; On the basis of the criteria identified above, and as discussed d) To provide a policy framework for the development further in Section 4.0 of this CIP, the entire Municipality of and expansion of other economic sectors such as Bayham has been designated a Community Improvement tourism, the harbourfront, transportation, petroleum Project Area for the purpose of the Bayham Elgincentives exploration; Community Improvement Plan. The intent in doing so is to f) To provide community improvement goals, objectives apply community improvement tools in all of the key areas of and implementation policies which will contribute to economic activity. the stabilization, preservation and improvement of existing and viable residential, commercial, industrial, harbourfront, and recreational areas in the Municipality CrCi of Bayham;and m) To promote and facilitate the expansion and diversification of the economy and tax base in the Municipality. N El ince� g es 0 Ct U' Bayham Elgincentives Community Improvement Plan 2-6 September 2015 ac In addition, Section 1.4 outlines the following goals, which are 2.4 Community Improvement also in support of this CIP: Background and Options Memo c) To place a high priority on maintaining and initiating agricultural production on high quality agricultural A full discussion of the findings of the background work lands;and undertaken in support of the development of this CIP (i.e., the m) To facilitate the future development of Lake Erie review of County economic development priorities/policies, a shoreline and land adjacent to Big Otter Creek within local policy review, and consultation events) was documented Port Burwell and Vienna for public and private recreation and commercial uses, while preserving the in a`Community Improvement Background and Options Memo' w scenic character of these lands, and preventing dated December 2014 (and revised in January 2015), which incompatible permanent development on lands subject was circulated to each of the seven local municipalities for to natural hazards. review and comment. This memo is an important basis for the Bayham Elgincentives CIP and can be reviewed for additional background information. The memo can be obtained from www.elgincentives.ca. 0 Section El ince1es g 2 san��3afgp pue s��oO ....0 z r z t/ Sft Z Q •c el, z - 10;1 0 s Oa c w Report DS-61/15 by Margaret Underhill,Deputy Clerk/Planning... Page 42 Of 211 7D 0 zr Bayham Elgincentives Community Improvement Plan 3- 1 September 2015 ac CDCD Objectives have also been identified, which represent the CD 3 . 0 tangible actions and outcomes that the Municipality of Bayham, in cooperation with Elgin County, aim to achieve through the Goals and implementation of this Plan. d Importantly, as set out in Section 5.2, in order to be eligible for any of the financial incentives programs offered through this Objectives CIP, a proposed project must contribute to the goals and objectives set out below. z. This Section introduces the goals and For each of the goals and objectives, a set of targets has also been established for the purpose of monitoring the uc objectives of the Bayham effectiveness of this CIP. The targets are presented as part of Elgincentives CIP and articulates the a monitoring strategy in Section 8.0 of this Plan. intended outcomes of the community 3.2 Goals improvement programs. The goals of the Elgincentives CIP are shown in Figure 1 3.1 Purpose of the Goals and below, which also demonstrates how each of the goals will support and reinforce each other. Objectives A series of goals have been developed based on the findings of the background work and consultation activities described in Section 2.0 of this Plan. The goals are established for the purpose of articulating how the Elgincentives CIP is intended to crci provide an overall public benefit to the Municipality of Bayham. The goals represent the overall intended result of this Plan. N Section El inceres g 3 a Bayham Elgincentives Community Improvement Plan 3- 2 September 2015 UQ 3.3 Objectives a- =° For each of the goals shown in Figure 1, a number of specific and measurable objectives have also been identified, as A B shown in the tables below. ro To stimulate To improve quality Goal Ob'ectives economic growth of place for 1. To encourage the expansion and diversification. residents and of the agribusiness sector visitors. through new and expanded value-added/agricultural related enterprises. 2. To encourage the expansion of business activity for To improve the ge existing commercial stability and businesses in the downtown sustainability of the areas/mainstreets of tax base. To stimulate settlement areas. economic growth 3. To increase the number of and business start-ups. diversification. 4. To increase tourism. 5. To increase the number of Figure 1: Goals of the Elgincentives CIP tourist accommodation establishments. 6. To increase the number of creative economy ti businesses. 7. To increase employment opportunities for local residents. 0 Section El ince1es g 3 0 a C7 Bayham Elgincentives Community Improvement Plan 3 - 3 September 2015 w va Goal Ob ectives Goal Objectives a1. To improve the appearance of CD major entry points and tourism corridors. 2. To improve the appearance To improve the and utilization of the quality of place lakeshore. for residents and 3. To improve the appearance visitors. of the Municipality of Bayham and foster civic pride through w improvements to private properties. oc '17 cra 0 0 N Section El incees g 3 i e v T3eIOJd Tuewenadwi AT! unwwoO E ,i•� � 0 • C. ,f. z N4 Report DS-61/15 by Margaret Underhill,Deputy Clerk/Planning... Page 46 of 211 7D 0 U, zr Bayham Elgincentives Community Improvement Plan 4-1 September 2015 CD ac have been designated (by by-law) as such by Council, and are 4-. 0 shown on Schedule A of this CIP. CD To demonstrate how this CIP will work with other local Community Elgincentives CIPs adopted throughout Elgin County, a map cY showing the overall County-wide Framework is also provided as Appendix 1. However, since this CIP applies to the Imp rove m e n t geographic boundaries of the Municipality of Bayham only, the c; map of the County-wide framework is provided as context and does not constitute a part of this CIP. z Project Area Financial Incentive Programs may be available to registered owners, assessed owners, and tenants (with consent of the In accordance with the Planning Act, owner) of lands and buildings located within the CIPA, subject to a number of eligibility criteria, as described in Section 5.0 of the following Section identifies the this CIP. Community Improvement Project Area In addition, the type of improvement projects that may be that has been designated for the funded by incentive programs is subject to the Community Improvement 'Sub-Area' in which lands/buildings are located. purpose of this Plan. These'Sub-Areas"are introduced in Section 4.2. 4.1 Community Improvement Project 4.2 `Sub-Areas' Area Prior to the development of County-wide framework for community improvement, it was determined that there are a crciw In order to achieve the broad, economic development-focused number of key areas of local economic activity in Elgin County goals and objectives of this CIP, all lands located within the as a whole where the need for improvement is the greatest and Municipal boundary of Bayham are included within the where investment will result in significant economic Community Improvement Project Area (CIPA). These lands N Section El inceIes g 4 0 CD (3, Bayham Elgincentives Community Improvement Plan 4-2 September 2015 aQ C development benefits. The local Council of Bayham has indicates whether or not they are eligible for the incentive supported the identification of these areas,which include: programs contained in this CIP. a C a) Downtowns/main street areas; 4.3 'Priority Areas' b) The agricultural areas; C7 c) The ports/lakeshore areas;and, In addition to designating a CIPA and 'Sub-Areas', it has also CD d) Other key tourist and private outdoor recreational areas. been determined that there are certain key areas within Therefore, in addition to designating the entire Municipality as Bayham (and other parts of the County) where local a CIPA, the following 'Sub-Areas' have also been identified investment will have the greatest economic benefit/impact. 'b throughout the County, which are shown on Schedule A of this Therefore, these areas have been identified as `Priority Areas' CIP: recognizing that they should be prioritized with respect to improvement projects and the provision of financial incentives. °Q 1. The Settlements Sub-Area (which incudes the `Priority Areas'in the Bayham include the following: downtowns/main street areas and ports of Bayham as identified in the local Official Plan);and 1. Tourism Corridors (which include corridors as identified on Schedule B of the County's Official Plan, in 2. The Agricultural Sub-Area (which generally include addition to other locally identified corridors);and lands that are designated Agriculture by the County Official Plan). 2. The Lakeshore Area (which is identified as having exceptional scenic vistas, aesthetic settings and Collectively, these two "Sub-Areas' make up the entire recreational opportunities in Section 1.4 of the Bayham geographic area of the Municipality of Bayham, which is why Official Plan. The Official Plan also states that future the Municipality as a whole has been designated as a CIPA. development of the lakeshore should be facilitated, However, the 'Sub-Areas' are important to the overall especially for recreation and commercial uses). implementation of this CIP since it is recognized that there are different types of properties and uses in each of the areas of As discussed in Section 5.0 of this CIP, for some of the b incentive programs in this CIP,the value of financial incentives economic activity that should be eligible for incentive programs. va will be greater for registered owners, assessed owners, and Therefore, Section 5.2 provides a description of the types of properties and uses within each of the `Sub-Areas' and tenants (with consent of the owner) of lands and buildings that o are located in 'Priority Areas'. Section El ince1es g 4 SWJ6oad aniluaauI II3PUeU !d �.�• ; CD Z a /111 414 w O41 z a art Report DS-61/15 by Margaret Underhill,Deputy Clerk/Planning... Page 49 of 211 7D 0 cr Bayham Elgincentives Community Improvement Plan 5-1 September 2015 uc a .0 1. A Tax Increment Equivalent Grant for Major Projects; 2. A Façade, Signage,and Property Improvement co Grant; 3. A Building Improvement/Restoration Grant; rY Financial Incentive 4. A Building Conversion/Expansion Grant; 5. An Energy Efficiency Retrofit Grant; Programs 6. An Outdoor Art Grant; 7. A Feasibility, Design,and Study Grant; 8. An Application and Permit Fees Grant; z A set of financial incentive programs 9. A Multiple Property Owners Supplemental Grant; and is introduced in this Section, which 10. A Savour Elgin/Elgin Arts Trail Supplemental Grant. may be available to eligible Section 5.2 of this CIP identifies a set of criteria that must be owners/tenants in the Cl PA. The met in order to be eligible for any of these programs. Detailed programs are intended to stimulate information about how each of the incentive programs works is provided in Section 5.3 to 5.12. private sector investment in land and buildings. 5.2 Eligibility 5.1 The Programs General Eligibility Criteria In order to be eligible for any of the financial incentive The Municipality of Bayham may provide funding for, and Elgin programs that may be offered under this CIP, the following County may participate in, any of the following incentive programs during the term of this CIP, subject to the availability general eligibility criteria must be met: CD of Municipal and County resources: 0 Elg inceres r 0 Bayham Elgincentives Community Improvement Plan 5-2 September 2015 cro 1. The lands and buildings subject to an application must be 9. Financial incentives will not be applied retroactively to located the CIPA designated by by-law for the purpose of works started prior to approval of applications and any this CIP. application for costs incurred prior to the adoption of thisCIP will not be considered eligible. 2. The type of property or use subject to an application must 9 be identified as eligible within the applicable`Sub-Area', (as 10.The property owner must have no outstanding property tax identified on the table on the following page). arrears, or any other outstanding Municipal/County 3. All proposed projects must result in some level of accounts receivable on the subject property at the time of improvement or rehabilitation over the existing conditions application. and will not simply represent a life cycle replacement. 11.Applicants will be required to disclose all other funding 4. All projects must contribute to achieving one or more sources, including governmental, private, or not-for-profit community improvement goals (as identified Section 3.0 of funding to support the project. These shall be taken into °Q this CIP). consideration in the review of applications and the value of 5. Unless otherwise specified, registered owners, assessed incentives may be reduced as a result. Applicants who owners, and tenants (with consent of the owner) of private receive funding for projects via the Bayham Elgincentives land or buildings may be eligible for financial incentives. CIP may not be eligible for funding for the same project under any other CIP that has been adopted by Municipal 6. The total value of all grants provided to an owner/tenant Council. shall not exceed the total value of eligible costs for a project. 12.The proposed works will conform with all Municipal policies, standards, and procedures, including the Official Plan, 7. A property is eligible for the Tax Increment Equivalent Zoning By-law, Design Guidelines (if applicable) and Grant for Major Projects once during the term of this CIP. heritage matters, in addition to being subject to a review 8. For all other incentive programs, a property may be eligible and the issuance of necessary planning and development for multiple grants and may submit multiple applications approvals and building permits pursuant to the Ontario during the term of this CIP; however, the total combined Building Code. value of grants approved in any given year shall not trq CD exceed $15,000 per property or the total value of eligible costs,whichever is less. 0 '-n Section E1 inceres g 5 C 0 Ct Bayham Elgincentives Community Improvement Plan 5-3 September 2015 11) ac In addition to these general eligibility criteria, a set of program- Eligible Properties and Uses specific eligibility criteria must also be met, which are outlined CD in the description of financial incentives (Sections 5.3 to 5.12 of As noted, not all properties and uses located in the Sub Areas' this CIP). A summary table that provides an overview of the will be eligible for financial incentive programs offered in this details for each of the financial incentive programs is also CIP. The table below generally describes the types of privately-owned properties and uses within each of the 'Sub- provided in Section 5.13. Areas' that are the focus of this CIP and therefore eligible for incentive programs. -o w Eligible Properties and Uses in the Sub-Areas Table as Sub-Area Eligible Properties Eligible Uses • Properties designated Commercial by the • Commercial and mixed-uses. Municipality of Bayham Official Plan,which are • Industrial uses are not eligible. located within or in proximity to an established Settlements downtown or mainstreet area. Sub-Area • Properties designated by the Municipality of Bayham • Tourism and tourist destination-oriented uses and private Official Plan to permit tourism and tourist designation- recreation uses. oriented uses and private recreational uses. • Properties designated Agricultural Area by the • Secondary and agriculture-related uses related to existing farm Agricultural County Official Plan. operations. Sub-Area • Tourism and tourist destination-oriented uses and private recreation uses(where permitted by the local Official Plan). Elg inceres - r 0 Bayham Elgincentives Community Improvement Plan 5-4 September 2015 cro 5.3 Tax Increment Equivalent Grant and for or each year thereafter, the value of the grant will C decrease as follows: for Major Projects - In year two, the grant will be equivalent to 90% of the Purpose and Anticipated Benefits Municipal and/or County portion of the tax increase; - In year three,the grant will be equivalent to 80%of the The Tax Increment Equivalent Grant for Major Projects is Municipal and/or County portion of the tax increase; intended to stimulate investment by effectively deferring part of - In year four, the grant will be equivalent to 70% of the the increase in property taxation as a result of the major c-17Municipal and/or County portion of the tax increment; development, redevelopment, reconstruction, or rehabilitation and of a lands or building. Grants that are equivalent to a - In year five, the grant will be equivalent to 60% of the percentage of the resulting Municipal and/or County portion of the property tax increment are provided to a property owner Municipal and/or County portion of the tax increase. following the reassessment of the property. • The maximum value of an annual grant will increase where the property is located within a`Priority Area'(as discussed Value of Grant in Section 4.3 of this CIP). In this case, a grant that is to Applicants should refer to the definition for Tax Increment equivalent to 100% of the Municipal and/or County provided in the Glossary of this CIP, or contact Economic portion of the tax increase will be provided to a property Development staff at Elgin County, in order to further owner for a period of five years. understand how grant values will be calculated. • At the County's sole discretion, where a property is not Where a proposed project satisfies the eligibility requirements, located within a `Priority Area', annual rebates of up to a Tax Increment Equivalent Grant for Major Projects may be 100% of the County's portion of the property tax increase provided on approved applications as follows: may be negotiated between the applicant and the County where: • Following reassessment, a grant that is equivalent to 100% - it is demonstrated that the incentive is integral to the crqof the Municipal and/or County portion of the tax financial success of the initiative,or increment will be provided to a property owner. Grants w will be provided for a period of 5 years. Following year one, - the development incorporates exemplary design o standards. '-n tv Elg inceres 0 0 Bayham Elgincentives Community Improvement Plan 5-5 September 2015 ., fig CD • Upon reassessment of the property by MPAC, should the Eligible Projects and Costs total value of the grant be significantly less than the The Tax Increment Equivalent Grant for Major Projects may be estimated value, the applicant may then have the provided for the following types of major projects on eligible opportunity to withdraw their application for the Tax Increment Equivalent Grant for Major Projects, and apply properties: for one or more of the additional programs offered through a) The redevelopment of a property for the purpose of a new this Plan — which may result in a more significant grant eligible uses; value. b) The restoration or improvement of an existing building to (17 Program-specific Eligibility Criteria accommodate an eligible use; -d c) The conversion of an existing building to accommodate an To be eligible for the Tax Increment Equivalent Grant for Major eligible use; Projects, the following criteria must be met (in addition to the d) The expansion of a building that results in an increase to general eligibility criteria set out in Section 5.2 of this CIP): the gross floor area of an eligible use; a) The applicant must be a registered owner/assessed owner e) Infrastructure work including the improvement or of private property located within a 'Sub-Area'. Tenants reconstruction of existing on-site public infrastructure are not eligible for this program. (water services,sanitary and storm sewer);and b) Properties and uses must be eligible in accordance with f) The services of a professional engineer, architect or the Table on page 5-3 of this CIP. planner to design and implement the project. c) The proposed project must be 'major', meaning that only Other types of projects may also be considered eligible, at the those projects that are anticipated to generate a tax discretion of Council. increment as a result of property reassessment will be eligible to apply. Payment d) A property is eligible for the Tax Increment Equivalent The total value of grants shall not exceed the total eligible Grant for Major Projects once during the term of this CIP. costs of an approved project as invested by the applicant, or CD e) The property owner is responsible for the entire cost of the shall not be paid to the applicant for a period more than five major project. years,whichever is the lesser amount. 0 --n E1g ince t`ves 7D 0 zr Bayham Elgincentives Community Improvement Plan 5-6 September 2015 ac Grants may require a financial pro-forma(at the expense of the If a participating property is sold, in whole or in part, before the applicant), an independent third party financial review (at the grant period elapses, the applicant and/or the subsequent expense of the applicant), and a signed agreement (specifying landowner is not entitled to outstanding grant payments (on terms, conditions, performance expectation and duration of the either the portion sold or retained by the applicant.). The d grant). Municipality may,entirely at its own discretion, enter into a new agreement with any subsequent owners of the property to Examples of Projects that may be receive outstanding grant payments under this program. c eligible for the Tax Increment Applicants receiving the Tax Increment Equivalent Grant for Equivalent Grant for Major Projects: Major Projects will not be eligible for any additional incentive programs offered through this Plan in any given year during the z. • Development of a new 2 storey mixed-use term of the CIP. The Tax Increment Equivalent Grant for Major building on a commercial property in a Projects may not be combined with any other financial downtown area. incentive programs offered by this CIP. • Major conversion of the upper floor of an existing commercial building to new residential units. • Major redevelopment of an existing commercial property in a Settlement Area for a commercial use. • Major conversion of an existing agricultural building to accommodate a bed and breakfast establishment with up to 6 rooms. • Major expansion of an existing agricultural storage and processing facility. N Elg inceres 0 cr Bayham Elgincentives Community Improvement Plan 5-7 September 2015 ao 5.4 Facade, Signage, and Property - The maximum value of the grant may increase to [ $10,000 (or the total value of eligible costs related to Improvement Grant p the project, whichever is less) where the property is Purpose and Anticipated Benefits located within a'Priority Area'(as discussed in Section 4.3 of this CIP). The Facade, Signage, and Property Improvement Grant may • For a signage improvement project, a grant may cover be available to eligible property owners and tenants (with 50% of the eligible cost of the signage improvement to a ? consent of the owner) to assist with the financing of maximum of $2,500 (or the total value of eligible costs FT improvements to a building's facade or signage, or to assist related to the project,whichever is less). `ti with other eligible improvements to private property (i.e., � - The maximum value of the grant may increase to parking and landscaping), which may otherwise be considered $5,000 (or the total value of eligible costs related to the cost prohibitive. project, whichever is less) if the building has more Value of Grant than one street address and/or storefront, or if the building has more than one wall that is visible from a Where a proposed project satisfies the eligibility requirements, public street,or fronts onto a laneway or parking lot. a Facade, Signage, and Property Improvement Grant may be - The maximum value of the grant may increase to provided on approved applications as follows: $7,500(or the total value of eligible costs related to the • For a facade Improvement project, a grant may cover project, whichever is less) where the property is 50% of the eligible cost of the facade improvement to a located within a'Priority Area'(as discussed in Section maximum of $5,000 (or the total value of eligible costs 4.3 of this CIP). related to the project,whichever is less). • For a property Improvement project, a grant may cover - The maximum value of the grant may increase to 50% of the eligible cost of the property improvement to a $7,500 (or the total value of eligible costs related to the maximum of $2,500 (or the total value of eligible costs project, whichever is less) if the building has more related to the project,whichever is less). than one street address and/or storefront, or if the - The maximum value of the grant may increase to building has more than one wall that is visible from a $5,000 (or the total value of eligible costs related to the public street,or fronts onto a laneway or parking lot. project, whichever is less) where the property is E1g incees 0 u, cr Bayham Elgincentives Community Improvement Plan 5-8 September 2015 00 C located within a'Priority Area'(as discussed in Section c) Restoration or replacement of windows, doors and 4.3 of this CIP). awnings; CD • For an application that involves a combination of one or d) Restoration or replacement of exterior lighting; more of the above improvement projects, applicants will be e) Exterior painting; eligible to apply for multiple Facade, Signage, and Property f) Chemical or other facade cleaning; Improvement Grants g) Redesign of storefront or entrance modifications, Eli ibilit Criteria including provisions to improve accessibility for the 9 Y disabled;and To be eligible, the general eligibility criteria set out in Section h) Such other similar improvements and repairs that may 5.2 of this CIP apply. Properties and uses must be eligible in be necessary to improve the appearance of a building accordance with the table on page 5-3 of this CIP. facade exterior. Eligible Projects and Costs • For a signage Improvement project, improvements to the main storefront sign of buildings are eligible. Where a side The Facade, Signage, and Property Improvement Grant may and/or rear wall sign is visible from a public street or public be provided for the following costs related to projects on eligible properties and uses: space, or fronts onto a laneway or parking lot, improvements to these signs may also be eligible. • For a facade Improvement project, improvements to the main facade of buildings are eligible. Where a side and/or • For a property Improvement project, improvements to the rear wall is visible from a public street or public space, or front yard of properties are eligible. Eligible costs include fronts onto a laneway or parking lot, improvements to these the following: walls may also be eligible. Eligible costs include the a) Addition of landscaping features (plants/green space, following: including sod,trees,vegetation,etc.); 1-d a) Restoration or replacement of exterior building b) Addition of permanent landscaping elements such as Cig treatments, such as brickwork/cladding/siding; fencing, benches, planters, and lighting; co b) Restoration or replacement of cornices, eaves, and c) Addition of new parking/existing parking area upgrades parapets; for cars, motorcycles, and bicycles; E1g incees 0 C7 01 L Bayham Elgincentives Community Improvement Plan 5-9 September 2015 -t crc 0° d) Improvements to rear building entrances and rear parking areas; Examples of Projects that may be e) Addition of walkways;and eligible for the Facade, Signage, f) Such other similar improvements and repairs that may and Property Improvement Grant: d be necessary to improve a property. • Removal of cladding/restoration of original • For all types of improvement projects, the services of a brick and stone on a building in the professional engineer, architect or planner to design and downtown area. implement the project will also be considered eligible costs. • Installation of new signage on a Marina in Payment the Lakeshore Recreation area. • Improvements to the parkingarea of an The grant will be provided upon successful completion of the p approved project. estate winery, including the addition of bicycle and motorcycle parking. Subject to the availability of resources,the County of Elgin may • Replacement of windows, doors and provide a grant to the Municipality of Bayham for up to 100%of awnings on a café and bakery located on the cost of implementing the financial incentives identified by the mainstreet of a Settlement Area. this CIP for this program. Applicants receiving the Facade, Signage, and Property Improvement Grant may be eligible for additional incentive programs offered through this Plan (with the exception of the Tax Increment Equivalent Grant for Major Projects); however, the total combined value of grants in any given year shall not exceed $15,000 per property or the total value of eligible costs related to the project,whichever is less. cra v, 00 0 �-n N Section Elgin 7D 0 d zr Bayham Elgincentives Community Improvement Plan 5-10 September 2015 ac 5.5 Building Improvement/ Eligible Projects and Costs a Restoration Grant The Building Improvement/Restoration Grant may be provided for the following costs related to projects on eligible properties Purpose and Anticipated Benefits and uses: a) Structural repairs to walls,ceilings,floors, and foundations; The Building Improvement/Restoration Grant may be available to eligible property owners and tenants (with consent of the b) Interior restoration and design; owner) to assist with maintenance and physical improvement c) Repair/replacement/installation of building infrastructure, c of existing buildings that may otherwise be considered cost such as roofing,windows, and doors; prohibitive. Projects may be undertaken in order to meet the d) Repair/replacement/installation of plumbing, electrical, z current Building Code, improve aesthetic quality, and to HVAC, and fire protection systems; provide for safe and usable eligible uses. e) Weatherproofing; Value of Grant f) Improvements to accessibility for people with disabilities; Where a proposed project satisfies the eligibility requirements, g) Any other improvements that may bring a building up to a Building Improvement/Restoration Grant may be provided on code, or address health, safety, or risk management approved applications that covers 50% of the eligible cost of issues;and the improvements to a maximum of $8,000, or the total value h) The services of a professional engineer, architect or of eligible costs related to the project,whichever is less. planner to design and implement the project. The maximum value of the grant may increase to $10,000, or Payment the total value of eligible costs related to the project, whichever The grant will be provided upon successful completion of the is less.where the property is located within a'Priority Area'(as approved project. discussed in Section 4.3 of this CIP). Eligibility Criteria Subject to the availability of resources,the County of Elgin may provide a grant to the Municipality of Bayham for up to 100%of To be eligible, the general eligibility criteria set out in Section the cost of implementing the financial incentives identified by 5.2 of this CIP apply. Properties and uses must be eligible in this CIP for this program. accordance with the table on page 5-3 of this CIP. N E1g incenes r 0 Bayham Elgincentives Community Improvement Plan 5-11 September 2015 cro Applicants receiving the Building Improvement/Restoration 5.6 Building Conversion/Expansion Grant may be eligible for additional incentive programs offered through this Plan (with the exception of the Tax Increment Grant Equivalent Grant for Major Projects); however, the total Purpose and Anticipated Benefits Y combined value of grants in any given year shall not exceed $15,000 per property, or the total value of eligible costs related The Building Conversion/Expansion Grant may be available to to the project,whichever is less. eligible property owners and tenants (with consent of the owner) to assist in the small-scale conversion of existing Examples of Projects that may be vacant space into new commercial, mixed-use and other eligible for the Building eligible uses. Additionally, this program will assist with the minor expansion of existing eligible uses to support growing E. Improvement/Maintenance Grant: businesses thereby increasing non-residential assessments. • Entrance modifications to a downtown Value of Grant restaurant to provide barrier-free accessibility. • Interior restoration and design of 2 upper-floor Where a proposed project satisfies the eligibility requirements, rental housing units that were previously a Building Conversion/Expansion Grant may be provided on unoccupied on a Settlement Area mainstreet. approved applications that on the basis of$15 per square foot • Structural repairs and improvements to an of converted or expanded floor space,to a maximum of$8,000, agricultural outbuilding that is currently being or the total value of eligible costs related to the project, used commercially to sell cheese that was whichever is less. processed on-site. The maximum value of the grant may increase to $10,000, (or the total value of eligible costs related to the project, whichever is less) where the property is located within a'Priority Area'(as discussed in Section 4.3 of this CIP). ofq'-n tv Section El incer g es 0 cr Bayham Elgincentives Community Improvement Plan 5-12 September 2015 ao CD Eligibility Criteria [ Examples of Projects that may be To be eligible, the general eligibility criteria set out in Section eligible for the Building 5.2 of this CIP apply. Properties and uses must be eligible in Conversion/Expansion Grant: accordance with the table on page 5-3 of this CIP. P Eligible Projects and Costs • Conversion of existing vacant upper-floor The Building Conversion/Expansion Grant may be provided for space in a downtown commercial building into an upper-floor rental housing unit. the construction and renovation costs related to the following types of projects on eligible properties and uses: • Conversion of an existing unused barn on an agricultural property into a petting zoo and Conversion of non-commercial or vacant building space into rental space for children's events. new commercial, mixed-use, secondary uses, and agriculture Expansion of an existing farm vacation home related uses, and other eligible uses; to include new accommodation space. a) Conversion of upper storey space (whether vacant, office, commercial or other non-residential use) into new Payment residential units; b) Conversion of a building or a unit in a building into a hotel, The grant will be provided upon successful completion of the inn or bed and breakfast; approved project. c) Conversion of existing ground floor commercial space to Subject to the availability of resources, up to 100%of the grant better suit a new commercial use (e.g., retail to restaurant); values identified above may be funded by Elgin County. and d) Expansion of existing eligible uses to increase the gross Applicants receiving the Building Conversion/Expansion Grant floor area. may be eligible for additional incentive programs offered through this Plan (with the exception of the Tax Increase For all types of improvement projects, the services of acrci Equivalent Grant for Major Projects); however, the total professional engineer, architect or planner to design and combined value of grants in anygiven year shall not exceed implement the project will also be considered eligible costs. $15,000 per property. 0 Elg inceres r 0 Bayham Elgincentives Community Improvement Plan 5-13 September 2015 cro C 5.7 Energy Efficiency Retrofit Grant Eligibility Criteria Purpose and Anticipated Benefits To be eligible, the general eligibility criteria set out in Section 5.2 of this CIP apply. Properties and uses must be eligible in The Energy Efficiency Retrofit Grant Program maybe available accordance with the table on page 5-3 of this CIP. In addition, to eligible property owners and tenants (with consent of the the applicant may be required to have a professional energy owner)for retrofits that improve the overall energy efficiency of audit completed in order to determine and demonstrate the buildings. The program will improve the energy efficiency of need for energy efficiency upgrades. buildings on eligible properties and uses as well as support the Eligible Projects and Costs community's overall environmental sustainability. Value of Grant For an Energy Efficiency Retrofit project, eligible costs include the following: For an Energy Efficiency Retrofit project, a grant may cover up to 25%of the retrofit costs to a maximum of$7,500,or the total Examples of Projects that may be value of eligible costs related to the project,whichever is less. eligible for the Energy Efficiency The maximum amount of a grant for renovations that result in Retrofit Grant: third-party certification or compliance with third party energy efficiency standards shall be $10,000, or the total value of • Addition of a green roof to an existing eligible costs related to the project,whichever is less. downtown commercial building. • The maximum amount of a grant for the services of a Installation of ENERGY STAR certified doors professional architect or engineer shall not exceed 15% of the and windows on an existing restaurant on the grant that is calculated for eligible costs. mainstreet of a Port area. • Installation of energy efficient lighting controls in an on-farm boutique selling hand-crafted arg products made on and off the farm. 0 Section Elg inceres 7D 0 d zr Bayham Elgincentives Community Improvement Plan 5-14 September 2015 ac a) Interior or exterior renovations that result in a third party v. Doors and Windows certification or meet a third party energy efficiency standard which exceeds the requirements of the Ontario Building But not including home appliances and small appliances Code and demonstrably increases energy efficiency such as refrigerators clothes washers dryers televisions ceiling fans, etc.; including: CD e) Installation of energy efficient lighting controls such as i. Interior or exterior renovations that result in any level automatic timers, photocells or motion sensors; of LEED certification as determined by the Canada Green Building Council inclusive of certification f) Fees of a professional architect or engineer for the design c7° through LEED for Commercial Interiors LEED for New of services related to the above noted eligible projects;and Construction as it related to major renovations LEED g) Any combination of the above. for Core and Shell Renovations and LEED for Existing Buildings. Payment ii. Interior or exterior renovations that result in compliance with ASHRAE SNAE Standard 90.1.1999 The grant will be provided upon successful completion of the or newer energy performance standards for buildings approved project. except low rise residential buildings as certified by a professional engineer or professional architect. Subject to the availability of resources,the County of Elgin may provide a grant to the Municipality of Bayham for up to 100%of b) Addition of a green roof to an existing building; the cost of implementing the financial incentives identified by this CIP for this program. c) Installation of appropriate on site thermal renewable energy projects such as solar hot water geothermal air source heat Applicants receiving the Energy Efficiency Retrofit Grant may pumps or solar wall; be eligible for additional incentive programs offered through d) Installation of energy STAR certified heating cooling this Plan (with the exception of the Tax Increment Equivalent ventilation products and features including: Grant for Major Projects); however,the total combined value of i. Central Air Conditioner grants in any given year shall not exceed$15,000 per property. CrCi ii. Heat pumps iii. Gas furnaces and gas boilers iv. Ventilation fans and N Elg ince t ves C 0 Ct Bayham Elgincentives Community Improvement Plan 5-15 September 2015 ac 5.8 Outdoor Art Grant Eligible Projects and Costs Purpose and Anticipated Benefits For an Outdoor Art Work Grant, the following types of CDpermanent art are considered eligible: The Outdoor Artwork Grant program may be available to a) Murals; eligible property owners and tenants (with consent of the owner) for the permanent installation of outdoor b) Sculptures; artwork/sculptures on eligible properties within the CIP 'sub- c) Paintings; areas'. The program will help to promote local art and improve d) Local heritage based art pieces and displays; -c the visual aesthetics of the lakeshore and tourist corridors. e) Interactive art pieces and displays;and, 1 Value of Grant f) Any other art piece or display as approved Council. as Where a proposed project satisfies the eligibility requirements, The following types of costs are considered eligible: An Outdoor Art Grant may be provided on approved applications for 50%of the eligible cost of the improvements to a) Materials; a maximum of $3,000, or the total value of eligible costs b) Fees for the services of an artist; related to the project,whichever is less. c) Installation;and, Program-specific Eligibility Criteria d) Lighting and landscaping that highlights the public art. To be eligible, the following criteria must be met (in addition to Payment the general eligibility criteria set out in Section 5.2 of this CIP): The grant will be provided upon successful completion of the a) The eligible property must be located within a 'Priority approved project. Area'(as discussed in Section 4.3 of this CIP); Subject to the availability of resources,the County of Elgin may b) Properties and uses must be eligible in accordance with provide a grant to the Municipality of Bayham for up to 100%of the table on page 5-3 of this CIP;and, the cost of implementing the financial incentives identified by c) Eligible projects must be visible from a public street or this CIP for this program. sidewalk. tv Elg inceres C 0 Ct Bayham Elgincentives Community Improvement Plan 5-16 September 2015 ac Applicants receiving the Outdoor Art Grant may be eligible for 5.9 Feasibility, Design, and Study additional incentive programs offered through this Plan (with the exception of the Tax Increment Equivalent Grant for Major Grant Projects); however, the total value of all grants will not exceed Purpose and Anticipated Benefits the total eligible costs of an approved project as invested by the applicant, or $15,000, whichever is the lesser amount, or The Feasibility, Design, and Study Grant may be available to the total value of eligible costs related to the project, whichever eligible property owners and tenants (with consent of the is less. owner) for the completion of a range of studies and plans that will investigate the potential of or support a new business or development project. This program may help with the Examples of Projects that may be establishment of new and innovative development projects and eligible for the Outdoor Art Grant: businesses ventures on eligible properties. • Installation of a tile mosaic on a cement Value of Grant Walkway to a commercial building in a Where a proposed project satisfies the eligibility requirements, Settlement Area. a Feasibility, Design, and Study Grant may be provided on • Installation of outdoor sculptures surrounding approved applications for 50% of the eligible cost of the the parking area of an art gallery in the improvements to a maximum of $2,000, or the total value of downtown area. eligible costs related to the project,whichever is less. • Creation of barn murals at a pick-your-own facility in the agricultural area. Eligibility Criteria To be eligible, the general eligibility criteria set out in Section 5.2 of this CIP apply. Properties and uses must be eligible in accordance with the table on page 5-3 of this CIP. 0 Elg inceres C 0 Ct Bayham Elgincentives Community Improvement Plan 5-» September 2015 ., ac Eligible Projects and Costs Payment a. The following types of plans or studies will be eligible for the The grant will be provided upon successful completion of the CD feasibility,design and study grant: approved project, study,or design. • Concept plans d • Site plan drawings; Subject to the availability of resources,the County of Elgin may • Feasibility studies; provide a grant to the Municipality of Bayham for up to 100%of • Environmental studies; the cost of implementing the financial incentives identified by CDStructural analyses; this CIP for this program. •`b • Evaluation of existing and proposed mechanical,electrical Applicants receiving the Feasibility, Design and Study Grant zand other building systems; may be eligible for additional incentive programs offered • Traffic Impact Assessments; through this Plan (with the exception of the Tax Increment • Market analyses; Equivalent Grant for Major Projects); however, the total • Business plans;and combined value of grants in any given year shall not exceed • Any other study or plan as approved. $15,000 per property, or the total value of eligible costs related to the project,whichever is less. The plan or study must provide new information about the feasibility and costing of an eligible use, or provide details in support of a new business or development. 0 Elg inceres rT 0 Bayham Elgincentives Community Improvement Plan 5-18 September 2015 cro 5.10 Planning Application and a) A property owner or tenant of an eligible property or a property owner or tenant of a residential property that is BuildingPermit Fee Grant proposed to be rezoned for eligible uses;and, Purpose and Anticipated Benefits b) Properties and uses must be eligible in accordance with C7 the table on page 5-3 of this CIP. The Planning Application and Building Permit Fee Grant may be available to eligible property areas and tenants (with Eligible Projects and Costs consent from the owner)to provide a grant equal to a portion of Eligible costs include the following: the fees required for planning applications or building permits in relation to an improvement project. This program is a) Municipal and County planning application fees, intended to reduce the costs of making improvements to including minor variances, site plans, zoning by-law ao properties by assisting with the planning and building permit amendments or official plan amendments;and/or fees that may be incurred in association with an improvement. b) Municipal building g permit fees or change of use permits. Value of Rebate Payment Where a proposed project satisfies the eligibility requirements, a Planning Application and Building Permit Fee Grant may be The grant will be provided upon successful completion of the provided on approved applications that covers 50% of the approved project. Municipal and/or County portion of the eligible cost to a Applicants receiving the Planning Application and Building maximum of $2,000, or the total value of eligible costs related Permit Fee Rebate may be eligible for additional incentive to the project,whichever is less. programs offered through this Plan (with the exception of the Program-specific Eligibility Criteria Tax Increment Equivalent Grant for Major Projects); however, the total combined value of grants in any given year shall not To be eligible for the Planning Application and Building Permit exceed$15,000 per property,or the total value of eligible costs Fee Grant, the following criteria must be met(in addition to the related to the project,whichever is less. crq CD general eligibility criteria set out in Section 5.2 of this CIP): 0 '-n tv Elg incees 7D 0 d C zr Bayham Elgincentives Community Improvement Plan 5-19 September 2015 w ac 5.11 Multiple Properties Supplemental Value of Grant Grant Where a proposed project satisfies the eligibility requirements, CD a Multiple Properties Supplemental Grant may be provided on Purpose and Anticipated Benefits approved applications to each owner or tenant involved in an d eligible improvement project, in addition to the sum of the The Multiple Properties Supplemental Grant is designed to grant applied for. The value of the Supplemental Grant will encourage a 'community' approach to improvement projects. be equal to 15%of the total value of the grant provided to each Where multiple owners or tenants (with consent of the owner) c owner or tenant, to a maximum of $1,000 per owner or of eligible properties and uses implement a coordinated tenant. approach to improvement projects and capital investments that z. are eligible under the financial incentive programs of this CIP, Eligibility Criteria each owner or tenant will be eligible for a'Supplemental Grant'. To be eligible, the general eligibility criteria set out in Section The 'Supplemental Grant' is offered in addition to the grant(s) 5.2 of this CIP apply, as well as any Program-specific Eligibility that have been approved for a project. Criteria that apply to the incentives programs for which the applicant is applying. Properties and uses must be eligible in accordance with the table on page 5-3 of this CIP. Examples of Projects that may be Program-specific Eligibility Criteria eligible for the Supplemental Grant: To be eligible,the following criteria must be met: • Neighbouring property owners coordinate a) Owners or tenants (with consent of the owner) of improvements to shared landscaping/parking properties that are located in proximity to each other areas. In addition to the $2,500 that each owner must prepare and submit applications for financial is granted through the Facade, Signage, and incentives at the same time, indicating that the Property Improvement Grant, a supplemental proposed projects are being coordinated. crci grant is also provided to each owner. 00 N Section Elg ince t yes 0 Ct Bayham Elgincentives Community Improvement Plan 5-20 September 2015 ac b) Applicants who are approved for at least one of the 5.12 Savour Elgin/Elgin Arts Trail following financial incentives programs will be eligible for the Supplemental Grant: Supplemental Grant - Facade, Signage, and Property Improvement Grant; Purpose and Anticipated Benefits Building Improvement/Restoration Grant; The Savour Elgin/Elgin Arts Trail Supplemental Grant is - Building Conversion/Expansion Grant; designed to support the growth of the 'Savour Elgin'and 'Elgin - Energy Efficiency Retrofit Grant;and CD - Outdoor Art Grant. Arts Trail' programs, which promote and enhance culinary tourism and visual arts attractions in Elgin County. Where .7) owners or tenants (with consent of the owner) of eligible w Eligible Projects and Costs g properties undertake an improvement project that involves an Eligible costs include those costs identified under the specific eligible use that will also meet the criteria of the 'Savour Elgin' incentive program for which owners and tenants are applying. and 'Elgin Arts Trail' programs, the owner or tenant will be Payment eligible for a Supplemental Grant. The Supplemental Grant is offered in addition to any of the grant(s) that have been The supplemental grant will be provided upon successful approved for a project. completion of the approved project. Value of Grant Subject to the availability of resources,the County of Elgin may provide a grant to the Municipality of Bayham for up to 100%of Where a proposed project satisfies the eligibility requirements, the cost of implementing the financial incentives identified by a Savour Elgin/Elgin Arts Trail Supplemental Grant may be this CIP for this program. provided in addition to the sum of the grant applied for. The value of the Supplemental Grant will be equal to 15% of This 'Supplemental Grant' may not be combined with the Tax the total value of the grant provided,to a maximum of$2,000. Increment Equivalent Grant for Major Projects. v4 0 Elg incenes 7D 0 cr Bayham Elgincentives Community Improvement Plan 5-21 September 2015 uc :° Eligibility Criteria To be eligible, the general eligibility criteria set out in Section Examples of Projects that may be CD 5.2 of this CIP apply, as well as any Program-specific Eligibility eligible for the Supplemental Grant: Criteria that apply to the incentives programs for which the d applicant is applying. Properties and uses must be eligible in • A building tenant converts existing space into accordance with the table on page 5-3 of this CIP. a gastro pub. The building is located in a downtown area, along a Tourism Corridor Program-specific Eligibility Criteria Priority Area. Following project completion, To be eligible for the Savour Elgin/Elgin Arts Trail the tenant meets the criteria of the Savour z Supplemental Grant,the following criteria must be met: Elgin program and becomes a member. In addition to the $10,000 that is granted through as a) Owners or tenants (with consent of the owner) must the Building Conversion/Expansion Grant, a prepare and submit an applications, indicating that the supplemental grant is provided. proposed improvement projects involves the establishment of a new eligible use that will also meet the criteria of the `Savour Elgin' and 'Elgin Arts Trail' Payment programs. b) Owners or tenants (with consent of the owner) must The supplemental grant will be provided upon successful also meet the criteria of the `Savour Elgin' and `Elgin completion of the approved project and upon successfully Arts Trail' programs and be confirmed as a member to becoming `Savour Elgin' and `Elgin Arts Trail' programs these programs. partners/members. Subject to the availability of resources,the County of Elgin may Eligible Projects and Costs provide a grant to the Municipality of Bayham for up to 100%of `t1 the cost of implementing the financial incentives identified by w Eligible costs include those costs identified under the specific incentive program for which owners and tenants are applying. this CIP for this program. This `Supplemental Grant' may not be combined with the Tax °, Increment Equivalent Grant for Major Projects. Elg inceres 0 0 Bayham Elgincentives Community Improvement Plan 5-22 September 2015 as 5.13 Financial Incentives Summary Table A summary table that offers an overview of the details for each of the financial incentive programs is provided on the following page. -d ao ora 0 --n Section E1g inceres C ro 0 CI Ct 0- Bayham Elgincentives Community Improvement Plan 5-23 4 September 2015 - ac sv Available in Available in Financial Incentive Settlements Eligible Agricultural Eligible Value of Grant in a May be Program Sub-Area Uses Sub-Area Uses Sub-Area Value of Grant in a Priority Area combined with other incentives Q. rP Tax Increment 100%of the municipal and/or County Equivalent Grant Y C,M,T,O Y A,O portion of the tax increase decreasing 100%of the municipal and/or County portionof the tax increase for a period of 5 years. N for Major Projects by 10%for a period of 5 years. CI Facade:50%of eligible costs to a max. a of$5,000(may increase to$7,500 if Facade:50%of eligible costs to a max.of = criteria are met) $10,000 Facade,Signage , and Property V C,M,T,O Y A,O Signage:50/of eligible costs to a Signage:50%of eligible costs to a max.of$ Y • Improvement Grant max.of$2,500(may increase to$5,000 $7,500 cii if criteria are met) Property:50%of eligible costs to a max.of Property:50%of eligible costs to a $5,000 'rJ max.of$2,500 w Building Improvement/ Y C,M,T,O Y A,O 50%of eligible costs to a max.of$8,000 50%of eligible costs to a max.of$10,000 Y' = Restoration Grant Ua Building $15 per square foot of converted or ' Conversion/ Y C,M,T,O Y A,O expanded floor space,to a maximum of Maximum value of the grant may increase to Y, Expansion Grant $8,000 $10,000 Energy EfficiencyY C,M,T,O Y A O 25%of the retrofit costs to a maximum Maximum value of the grant may increase to Y, Retrofit Grant of$7,500 $10,000 Y-Must 50%of the eligible cost of the improvements Outdoor Art Grant also be in C,M,T,O Y A,O N/A Y' Priority Area to a maximum of$3,000 Feasibility,Design, Y C,M,T,O Y A,O 50%of the eligible cost of the Same Y' and Study Grant improvements to a maximum of$2,000 Application and 50%of the municipal and/or County Permit Fee Grant Y C,M,T,O Y A,O portion of the eligible cost to a maximum Same Y' of$2,000 Multiple Property Provided in addition to grants identified above,if criteria are met. 15%of the total value Owner Y C,M,T,O Y A,O of the grant provided to each owner or tenant,to a maximum of$1,000 per owner or Y' Supplemental tenant. Grant Savour Elgin/Elgin Provided in addition to grants identified above,if criteria are met. 15%of the total value ,,b Arts Trails Y C,M,T,O Y A,O of the grant provided to each owner or tenant,to a maximum of$2,000 per owner or Y' P Supplemental tenant. Grant J N Y-Yes 0-Outdoor recreation 0' N-No A-Secondary and agriculture-related uses related to existing farm operations C-Commercial Uses N/A-Not available M-Mixed Uses '-Total value of all grants may not equal more than$15.000 "'' T-Tourism-oriented commercial/service Section E1g incees . u • Wpb rit QZ wa 0 0-• kLL.1L Report DS-61/15 by Margaret Underhill,Deputy Clerk/Planning... Page 73 Of 211 r 0 Bayham Elgincentives Community Improvement Plan 6-1 September 2015 (ro 6 . 06.2 Administrative Body The Municipality of Bayham will administer this CIP via a Jd m i n i t rat i o n County Committee. Specifically, an `Elgincentives A d S Implementation Committee' has been established to: a) Receive and review all applications for financial The Elgincentives CIP will be incentives;and administered by the Municipality of b) Make a decision on whether an application should be approved or refused, based on the criteria outlined in Bayham in partnership with Elgin this Plan. County. The following Section The `Elgincentives Implementation Committee' will consist of provides a framework for senior staff from the Municipality of Bayham, in addition to staff from Elgin County. administering financial incentive programs. Applications will be regarded on a first-come,first-served basis, and evaluated based on criteria set out by the 'Elgincentives 6.1 Term of the CIP Implementation Committee'. Actual payment of financial incentives (both the local and It is anticipated that the Elgincentives CIP will be implemented County funded portions) to an approved applicant will be the over a 10-year period ending December 31, 2025. Should it be responsibility of the Municipality of Bayham. Funding from determined that the term is to be extended or reduced, an Elgin County will be provided to the Municipality and not amendment to this CIP will be required. directly to an approved applicant. The 'Elgincentives Implementation Committee' will also be crq responsible for: 0 Elg inceres C 0 Ct Bayham Elgincentives Community Improvement Plan 6-2 September 2015 ac c) Marketing the Elgincentives CIP in accordance with the put into effect for that year, if any. Subject to the availability of Marketing Strategy outlined in Section 7.0 of this CIP; resources, up to 100% of the grant programs may be funded CD and by Elgin County, with the exception of the Tax Increment Equivalent Grant (for Major Projects) and Application and d) Monitoring the results of the Elgincentives CIP, and q 1 1 ) PP specifically the financial incentive programs, in Permit Fees Rebate. For these programs, the Municipality of accordance with the Monitoring Strategy outlined in Bayham and County Councils will only have the option of Section 8.0 of this CIP. funding their portion of the property tax increase or planning application/building permit fees. 6.3 Funding of Financial Incentives Since applications will be regarded on a first come first served zAny number of the financial incentives identified in this Plan basis and evaluated on the criteria set out by the`Elgincentives may be put into effect during the term of the CIP, subject to the Implementation Committee',the provision of any incentive shall availability of funds and other resources. Annually, the be to the limit of the available funding for that year. To the Elgincentives Implementation Committee' will report to the extent possible the Committee shall endeavour to distribute local Council of Bayham and Elgin County Council with respect grants throughout the County for eligible projects. Once the to financial incentives that will be in effect within the annual budgets have been expended, grants will no longer be Community Improvement Project Area for that year. provided until the following year. The incentive programs will be funded by the Municipality of The annual budget for financial incentives will not fund tax Bayham in partnership with Elgin County. As part of the program offered by this Plan, since this program does not annual budgeting exercise, both the local Council of the represent an "out of pocket" expense. Funding for this Municipality of Bayham and Elgin County Council will identify a incentive will be provided as a reimbursement in the year community improvement budget for financial incentives that is following payment to the Municipality of Bayham or Elgin to be put into effect by each level of government for that year, if County, or as a cancellation, and therefore does not require any. funding. During the annual budgeting exercise, the Councils of Bayham Actual payment of all incentives (both the local and County and Elgin County will also identify the extent to which they will funded portions) to an approved applicant will be the participate in the various financial incentives that have been responsibility of the Municipality of Bayham. Funding from Section El ince�es g 6 r 0 Bayham Elgincentives Community Improvement Plan 6-3 September 2015 C Elgin County will be provided to the Municipality of Bayham 'Elgincentives Implementation Committee' and signed by and not directly to an approved applicant. the property owner or tenant(with consent of the owner); e) If an application is not approved by the 'Elgincentives Finally, it is recognized that other community improvement Implementation Committee', the applicant will be provided plans may exist in the Municipality of Bayham or may be an opportunity to appeal the decision to the Council of the adopted in the future. The Bayham Elgincentives CIP is Municipality of Bayham. In such cases, Municipal separate from any other CIP adopted by Municipal Council. In Council will reconsider the application. If Municipal terms of the funding of programs, Elgin County will only Council approves the application, the 'Elgincentives participate in the financial incentive programs contained in this Implementation Committee' will execute the financial CIP. incentive program agreement. An applicant shall not have appeal on to P the option application to Council if the their PPi 6.4 Application Process reason for refusal related to lack of funding availability. In pp the event that an application is refused due to lack of cro The following is a summary of the process for the submission, funding availability, the applicant may resubmit their evaluation, and approval of Financial Incentive Program application once funding becomes available. However, in applications: no case shall funding be provided retroactively for a completed project; a) Applications must be submitted in accordance with the f) Any program commitments may be cancelled if work does requirements outlined in Section 6.4; not commence within six months of approval of an b) The `Elgincentives Implementation Committee' will application, or if a project is not undertaken or completed evaluate all applications and supporting materials in a in accordance with the Financial Assistance Agreement; timely manner. Applicants will be notified if their g) When projects are completed, a statement with supporting submission is incomplete; invoices shall be submitted to the 'Elgincentives c) Based on the evaluation of complete applications, a Implementation Committee'. Following this, the work will decision will be made by the`Elgincentives Implementation be inspected by the Elgincentives Implementation Committee' with respect to the approval or refusal of an Committee' and, if approved, notice of completion will be application; issued and the financial assistance will be initiated; trq CD d) Fora applications that area roved, a Financial Assistance h) Upon completion of a community improvement project, the PP PP 'Elgincentives Implementation Committee' reserves the Agreement will be prepared and executed by the g P 0 Section El inceres g 6 0 cr Bayham Elgincentives Community Improvement Plan 6-4 September 2015 fit-4 CD right to inspect any properties/buildings, or to audit final 6.5 Application Requirements [ costs at the owner's expense; ro i) Funding approval will lapse if a notice of completion is not Applications for financial incentives offered through this Plan issued within twelve months of the date of execution of the must include: Financial Assistance Agreement; a) Three(3)copies of the completed application form; j) The 'Elgincentives Implementation Committee' may grant an extension for community improvement works following b) Three (3) copies of all supporting documentation, as receipt of a written request by the owner setting out the determined by the 'Elgincentives Implementation reasons for the extension and providing a new date of Committee',which may include(but is not limited to): rocompletion;and i) Specifications of the proposed project, including good k) Should the applicant fall into default of any of the quality plans,drawing, and studies; requirements of the incentive program or other ii) Good quality photographs of the existing building requirements established by the 'Elgincentives condition; Implementation Committee', incentives may be delayed, reduced, or cancelled. Applicants may be required to iii)Past/historical photographs and/or drawings; repay benefits. iv) Two (2) cost estimates for eligible work provided by The figure provided on the following page summarizes the key licensed contractors; steps of the application and review process. v) All sources of additional funding/incentives for eligible work; vi) A statement with respect to how the proposed project meets the goals and objectives of the CIP;and vii) Any additional requirements as determined by the Committee. GC? 0 Section El incees g 6 C 0 Bayham Elgincentives Community Improvement Plan 6-5 September 2015 (Xi Poco Key steps of the Elgincentives CIP Application and Review Process: co d2 6 Approved Applicant County provides Grant is Paid Application Application \Committee undertakes grant payment by local Submitted to Reviewed by Makes Decision work/notifies to local Municipality Committee Committee % Committee / upon Municipality to Applicant / / completion crt:i CD 00 0 Section El inceres g 6 Abelails 6ULejJ if: k .S:#1 s v1 0 r p Z 4 7 2 '. Z a IF 00 y a • ' • 4111 ."I" 4 IP 0 0 L.) an Report DS-61/15 by Margaret Underhill,Deputy Clerk/Planning... Page 79 Of 211 7D 0 C zr Bayham Elgincentives Community Improvement Plan 7-1 September 2015 ac a) Primary target markets: 7. 0 i. Property owners and operating businesses located CD within the various geographic specific Sub-Areas of Marketing Strategy the Community Improvement Project Area to ensure cY that there is awareness of the programs and opportunities of the CIP;and The success of the Bayham ii. Commercial and industrial realtors, to ensure that part Elgincentives CIP will depend to a of the 'marketing pitch' for any properties offered for large extent on how well it is promoted sale in the Community Improvement Project Area z. includes the availability of incentives. to target markets/potential applicants. b) Secondary target markets: A general strategy is outlined in this i. The broader business community and potential section that provides guidance for investors (located both within and outside of Elgin marketing. County) to which economic development marketing materials are generally directed, to promote the pro- 7.1 Target Markets active economic development stance of this CIP. Marketing efforts for the Elgincentives CIP will be undertaken ii. The general public. by the 'Elgincentives Implementation Committee'. Efforts will Another key communication initiative will be to the Councils of focus on the potential target markets listed below. Bayham and Elgin County, in the form of annual reports on the take-up of CIP programs, and any changes or revisions that are recommended. This is discussed further in Section 9.0. as 00 0 Elgince t ves CD 0 cn a --- - cr Bayham Elgincentives Community Improvement Plan 7-2 4 September 2015 P 00 AD C 7.2 Key Messages Target Market Communications/ Marketin• Messa•es C The specific communications messages to be conveyed to • Emphasize that they are being `recruited'to help spread the word each of these market segments are outlined below: about CIP possibilities. C7 Communications/ • Share success stories as a result of Target Market Marketin• Messa•es the CIP(i.e.,successful projects and before/after pictures). n Property • Provide direction on how to obtain p ) F owners and information on available incentive business programs, including program guides Business • Emphasize that they are being managers in and application forms. associations `recruited'to help spread the word ET. the various CIP • Provide information about the about CIP possibilities. Sub-Areas application process. • Highlight that the CIP will benefit their • Emphasize the significant benefits that members. Farm Operators may be available to them from • Share success stories as a result of and participating in the program, including the CIP (i.e., successful projects and financial assistance. before/after pictures). Agribusiness Potential • Hi hli ht that the CIP reinforces the (as applicable) • Highlight the significant leverage effect g g of the financial incentive programs investors in pro-active and pro-development (i.e., potential to leverage/multiply the community stance of the Municipality of Bayham and Tourism Elgin Businesses value investments. 9 County. • Emphasize the potential for the General public • Share success stories as a result of Municipality of Bayham and Elgin County the CIP (i.e., successful projects and to help achieve strategic business before/after pictures). development goals. Local and • Report on implementation, progress on • Share success stories as a result of County achieving the CIP's objectives and any b the CIP(i.e., successful projects and Councils changes/revisions proposed for the AD before/after pictures). program. Cig CD Realtors • Demonstrate that the CIP enhances • Share success stories as a result of oc the attractiveness of properties in the CIP (i.e., successful projects and o Community Improvement Project Area. before/after pictures). section E1 ince t ves g 7 0 u, Bayham Elgincentives Community Improvement Plan 7-3 September 2015 00 C 7.3 Marketing and Communications d) Notification ads could be published in local newspapers to announce the CIP programs and direct interested parties CD Materials to the website containing information. CD Marketing and communications materials will be developed e) An information sheet could be created and sent to and maintained to promote the CIP and the related agricultural organizations active in the County, to send in opportunities. Examples are listed below. turn to their members (e.g. Elgin Federation of Agriculture, Environmental Farm Plan local rep; Farm Safety Council; a) A dedicated web site (www.elgincentives.ca) could be Fruit and Vegetable Growers' Association, Elgin; NFU developed to provide information on the CIP, such as: Elgin Local;agricultural and horticultural societies;etc.); i. Goals and Objectives; f) A public service radio ad and/or YouTube video could be ii. Financial Incentive Programs; developed to introduce the Elgincentives CIP to a wider, iii. Community Improvement Project Area/Sub-Areas; more general audience and to create excitement/buzz iv. Application process and requirements; about the CIP. v. How to obtain additional information. The following table shows the interrelationship between these A link to this website could be provided on the Municipality target markets and communications materials. of Bayham website. b) Newsletters/information packages could be sent directly to both property-owners and tenant businesses in the CIPA sub-areas to advertise the CIP and provide additional information. c) Presentations could be made to property-owners, tenant businesses, business associations, and members of the Cig public by the 'Elgincentives Implementation Committee'to communicate the opportunities available through the CIP. 0 Section El inceres g 7 0 cr Bayham Elgincentives Community Improvement Plan 7-4 September 2015 ao Any of the activities identified may be undertaken as part of the ;n 13initial launch of the Elgincentives CIP. In addition, over the 10- w a. 2 a) cs CA w E V m zn �y d a c c year implementation period, activities will be undertaken on an o c c w c .co ;o a on-going basis to regenerate excitement and awareness. ~ Communications d3 m Ti m� `Reminder' letters or email notifications of the program and its Vehicle tc5ERy o. aca �, ��, c°� operation may be provided to target markets. 2 •N £Q i OQ nm LL J 0 Finally, in addition to the above marketing and communications ED- w efforts, specific target businesses and properties where roWeb site information - V improvements would be most desirable within Bayham may be Letter/information identified on an annual basis. Short visits may be arranged brochure/email with business owners/manager and/or landowners, in order to c -- — — — Tailored presentations to _ business community ensure awareness of CIP and encourage take-up of incentives. Newspaper ad _ General information ., meeting_ Public service radio ads " " " Council presentations/ report b 0Q oc O Section El inceres g 7 AbeleAls bUUOj! UOJ ..., oo z 7 Nz J a. c (11 W Report DS-61/15 by Margaret Underhill,Deputy Clerk/Planning... Page 84 Of 211 r 0 Bayham Elgincentives Community Improvement Plan 8-1 September 2015 cro d) Determine whether program adjustments are required;and C- 8 .0 e) Provide the basis for reporting the results of the Bayham „, Elgincentives CIP, and specifically the uptake and success I\/Ionitoring of financial incentive programs, to the Councils of the Municipality of Bayham and the County of Elgin. 8.2 Fre uenc (7, Strategy q y Collection of data related to financial incentive applications and The following provides a strategy for proposed/completed projects should be on-going during the implementation of this Plan. An evaluation of the measures E. the annual monitoring of the results of outlined in Section 9.3 should be completed on an annual the Bayham Elgincentives CIP, and basis. specifically the uptake and success of Aggregate targets for accomplishments should be set out over a 5-year period, recognizing that awareness and momentum of financial incentive programs. the CIP will need to build over time and that any individual year may be up or down relative to the average because of general 8.1 Purpose economic circumstances or specific individual business situations. At the end of the 5-year period, targets should be The purpose of the following monitoring strategy is to: evaluated and revised for the next 5-year target period (i.e. a) Track funds provided by the CIP to owners and tenants of 2021 —2025). land located within the community improvement project area; b) Track contributions from the Municipality of Bayham and tro Elgin County toward incentive program funding; oo c) Evaluate whether the programs are achieving the overall 0 goals and objectives of the CIP; t\.) Elg inceres co cip t:7 a, cr Bayham Elgincentives Community Improvement Plan 8-2 September 2015 oc c 8.3 Measures CD Suggested monitoring and evaluation measures for the Municipality of Bayham Elgincentives CIP are set out in the following table. For each of the following objectives of the overall County-wide Community Improvement framework, specific measurable (and where possible,quantified) measures are suggested. Recommended Suggested Target Goals Objectives Measure by Year 5 A)To stimulate 1) To encourage the expansion of the - number of agribusiness - aim for 2-3 new establishments per economic agribusiness sector through new operations applying for year on average growth and and expanded value- assistance,and being approved diversification. added/agricultural related enterprises. 2) To encourage the expansion of - number of existing businesses - target 5 business expansions per business activity for existing supported in expansion activity year=25 over the period that have commercial businesses in the been partially assisted through the downtown areas/mainstreets of CIP program settlement areas. ... .............................................................................................................................................................................................................................................................................................................................................................. 3) To increase the number of business - number of business start-ups - aim for 1-2 new establishments per start-ups. - sustainability of business after 2nd year on average year of operation 4) To increase tourism in the County. - this will be contextual data only,as there is nothing the County can do through the CIP programs to directly affect this measure - trends in tourism can be measured partially through the RTO data' - increases in tourism can be inferred to have some associated benefit from increased attractiveness in terms of new attractions(e.g.agri-tourism)new support facilities(more accommodation)and beautification of downtowns, lakeshore areas,key travelled corridors,etc.) d Urt 1 Regional Tourism Organization(RTO)1,which covers Southwestern Ontario(Elgin;Windsor-Essex;Chatham-Kent;Haldimand/Norfolk;Sarnia/Lambton; co London/Middlesex;and Oxford). 0 `-h Elg ince t ves 0 cr Bayham Elgincentives Community Improvement Plan 8-3 September 2015 Ps as Ps -° Goals Objectives Recommended Suggested Target [ Measure by Year 5 5) To increase the number of tourist - number of establishments; - aim for the expansion of 1 =-• accommodation establishments. number of rooms accommodation establishment per year on average ............................................................................................................... ...................................... .......................................................................... 6) To increase the number of creative - number of establishments defined - aim for 1-2 new establishments per CD economy businesses in the County. as being in the creative economy year on average (as per the Coun s definition)2 7) To increase employment - annual survey of all businesses costs of the CIP program relative to opportunities for local residents. assisted throughout the year the new jobs created should through the CIP program,to demonstrate a positive ROI relative to `ti determine how many new job the wages and salaries associated positions have been created with the new jobs3 B)To enhance the 1) To improve the appearance of major - define the key entry points and - target at least one area for already high entry points and tourism corridors. corridors improvement each year quality of place -demonstrate improvements - at least 5 areas will have been for residents visually through'before'and'after' improved at the end of the 5-year and visitors. documentation....._........._..................._................._......... period........................__............._.._........._.._..........._..__......... ..... 2) To improve the appearance and -as above - as above utilization of the lakeshore. 3) To improve the appearance of the - as above - as above Municipality of Bayham and foster civic pride through improvements to private properties. ................................._. C)To improve the 1) To reduce the number of vacant - calculate the current vacancy rate -target a significant improvement in stability and commercial building spaces in the in each commercial CIP area(in vacancy rate in each CIP area sustainability downtown areas/mainstreets of terms of floor space) of the tax base. settlement areas. - determine change in vacancy rate .on a year-to-year basis b 2 see:http://www.elgintourist.com/pbn/DirectoryListing/exhibithall/Exhibithall.aspx# 3 In other words,the total wages and salaries generated by new job positions should be considerably greater than the total amount of money spent by the County 0 and the Municipality of Bayham in assisting the business—likely on the order of a 3 times multiple or more. Section El inceres g 8 CD0 rn cr Bayham Elgincentives Community Improvement Plan 8-4 September 2015 ac Goals Objectives Recommended Suggested Target [ Measure by Year 5 2)To increase the assessment base of - calculate the current assessment -change in the'normal'taxes properties in the downtown base for each CIP area generated from the CIP area areas/mainstreets of settlement - determine change in assessment assessment base should be equal to C7 areas,and the agricultural area. base each year4 or greater than the amount of the CIP incentive(for both the local municipality as well as the County)— note as well that this increased value to the local municipality and the County is annualized relative to the shorter-term timeframe for the CIP incentive. ac "d l7Q oo 4 Note that this will be separate from the tax revenue gained from the property—especially if there is a tax increment financing component to the incentive. The oo assessed value will measure the true long-term increase in value. oection El incees g 8 C 0 Ct Bayham Elgincentives Community Improvement Plan 8-5 September 2015 11) ac 8.4 Reporting b) An amendment to the Bayham Elgincentives CIP will be required in order to: An annual report should be prepared to highlight the successes and achievements of this CIP. The report will be i. Extend the implementation period of the CIP; presented to local and County Councils for consideration. The ii. Add any new financial incentive programs or increase report may recommend adjustments/amendments to the Plan, funding levels for existing financial incentive as discussed below. programs; iii. Modify the eligibility criteria related to financial 8.5 Adjusting/Amending the CIP incentive programs offered by this Plan;and 15' iv. Modify or expand the geographic area (i.e., the Based on the results of monitoring and evaluation efforts, Community Improvement Project Area) to which adjustments to this CIP may be required. The following financial incentive programs apply. summarizes when Plan amendments will and will not be required: Amendments to this CIP will be passed by the local Council of the Municipality of Bayham under the Planning Act. Also in a) An amendment to the Bayham Elgincentives CIP will not accordance with the Planning act, the Municipality of Bayham be required in order to: will be required to pre-consult with the Ministry of Municipal Affairs and Housing on any amendments to this CIP. i. Reduce funding levels for the financial incentive programs (i.e., the local Municipal portion and/or the County portion);or ii. Discontinue or cancel any of the programs identified. 00 0 Section E1 inceres g 8 AEIVSSO1 0 ...... .5' 0 z 7 Z z } • a Y +moi J a • a %� ..,,.,.4 L. 4 - '' ` c 4 rE.16w Report DS-61/15 by Margaret Underhill,Deputy Clerk/Planning... Page 90 Of 211 7D 0 glossary- cr Bayham Elgincentives Community Improvement Plan 1 September 2015 ac Priority Area means key areas where local investment will GI o s s a ry have the greatest economic benefit/impact and should r therefore be prioritized with respect to improvement projects and the provision of financial incentives. Priority Areas are Agricultural Sub-Area means lands that are designated shown on Schedule A of this CIP. Agriculture by the County Official Plan as identified on Schedule A of this CIP. A set of financial incentive programs Settlements Sub-Area means the downtowns/main street applies to this Sub-Area. areas and ports as identified on Schedule A of this CIP. A set c7 of financial incentive programs applies to this Sub-Area. County means the Corporation of Elgin County. Sub-Area means key areas of local economic activity where Elgincentives Implementation Committee means the the need for improvement is the greatest and where designated committee appointed to review applications for investment will result in significant economic development financial incentives and make decisions on financial incentives benefits. Sub-Areas are shown on Schedule A of this CIP. in accordance with the policies of this Plan. Tax Increment means an increase in taxes, or which is Eligible costs means costs related to environmental site calculated by subtracting the Municipal or County portion of assessment, environmental remediation, development, property taxes before assessment from the Municipal or redevelopment, construction and reconstruction of lands and County portion of property taxes after reassessment. The buildings for rehabilitation purposes or for the provision of Municipality or County may provide any portion of the energy efficient uses, buildings, structures, works, increment as a grant for any length of time their Council deems improvements or facilities. is appropriate. The tax increment does not include any Mixed-use means any combination of commercial uses (retail, increase/decrease in Municipal or County taxes due to a personal services, restaurants, etc.), offices, institutional uses general tax increase/decrease or a change in assessment for and/or residential uses, provided that there are commercial any other reason. uses at grade. b CrCi Municipality means the Corporation of the Municipality of Bayham. E 1g i n ce `ves S1naHos ..., ... o z 0 } !LJ NI C o 1 V C El w Report DS-61/15 by Margaret Underhill,Deputy Clerk/Planning... Page 92 Of 211 rjj 0 0 a cA 1.*# Schedule'A' a PMunicipality of Bayham r�virA ` Elgincentives CIP- Iv `� .;r lip Community Improvement , t%i*t�, Project Area and Sub-Areas 41* ii CoCD rinth il�} (-D 1141,A1�,� Legend A ! ! 1�'. — 1 Community Improvement C1 � Eden T,? L — Project Area North1H%all ���yik i .�� Sub-Areas ,\ ' a • ��i d �,� Settlements Sub-Area ��� i '� 7 Agricultural Sub-Area n 14A r� g 4AttkirOttalkillitrt Other Map Elements - Provincially Significant Wetlands Illir01 9 �` '�� �� Provincial Highway iA _. 1,4 \!• *s it ' Straffordville �� — CountyRoad , 1,,_ ife vAilit III Richmondcfq a 111 �iir* ,ri 011344. Tik 1 ill I 11 40 iii%1 ittiellt141111A 1 ?iglitiliiiii II%VIVI kIV 1 le „.w.,_I,_.v it*.4,‘s,-14,o...,-i- t1�;`i t. .,etkt.i.r.„f.ti% 1. A ' .*H' •i 'aft' ,. Vienna ,,i alit s '17 ICM CD lap% �r,�\\�1�`miii km W � \: �� Data Source: �'r",.,� Data provided by the County WM * ■� of Elgin and the Ministry N � � of Natural Resources Land '\ ,,,� � �- i1�„� Information Ontario. Copyright Queen's Printer ' lilp‘ii�� � ek of Ontario,2015. , ..., PLANNING March 3.2015 CD 0 1- CI C/1 6, Schedule'B' LA pAMr`i Municipality of Bayham 1� Elgincentives CIP- -' ' To W Community Improvement w , J��r�' Project Area and Priority �Aal �� Olt � � Areas ,Corinth 'aim �- s r 1�- CD �� ,���RI��\ Lplik� Le end ,a . a , , ' i .. - Community Improvement "Pi ' as ,17 W tom► ' r `F. Project Area 1 '� Priority Areas •North Hall 1'7;4011 ma f •t •)- ,iii� Tourism Corridor PriorityArea �� (� 111• 10°4 �,, i t'�,ti t!� Lakeshore Priority Area I 7rOther Map Elements SW 41 ft il 3 1 AO n County Road ft . iron ..' �11 I I:;v...,.. `� t, ��$traffordville� S Afill I 11$**-111 ,� .tit lir ��i\iiIll Pti, „-' „,-,...,..)„1,111111* .4141111*-At ..inevy�.,fi..� li .. is I:. '7111._XfAr�rrni - i;olp....liat t Wulf, In* AD itr• 11110114. ennaF. `�Mil I I RIM it 0 1 2 3 4 CIQ CD AtitAlIS 1 al,, i: T rce: it ill by the -P• illitil kik I••.) ►�►�,►(�b�r4r(:�uq,� �� Information Ontario. k►`:.►��',%4 '���-4���0,� ��.444/V!';,4-���c,1.v�'r4•• ofg201Queen'sPrinter ..00.+.414.0441'44144 . C� �4►`;.Vt.eriinvii �.. ,'"'.-'_p��.!\ft&41,A...0'40•lltaiWi `�41 ik° of Ontario,2015. R A n 1 PLANNING ( —.a March 3,2015 XIONddV r . %#O Q 0 ? l ' O ~ � J W k 44 C o 0 U w Report DS-61/15 by Margaret Underhill,Deputy Clerk/Planning... Page 95 of 211 PCI co 0 Cl cf Ut tr 4 A0 .T ac 1v co COUNTY OF MIDDLESEX CITY OF LONDON I-4- MALAHIDE CENTRAL ELGIN i1—'' teen - at- CD SOUTHWOLD -.• '"[ `- - a T •;Belmont YOM.yNE 90 woM Station OF'.••14n �!A% �T] c lr �-. DUTTON/DUNWICH / TYaoMll SONUAE ya ili COUNTY OF MIDDLESEX rrV "�- Lawrence swlo ` 411901111°. I.19' Pares' ] •`V s pllip Lyons .. Er0Ns LI T tvoxs E COUNTY OF OXFORD olCs ,,--1- ‘-‹ -H 9 hi111111k Fran* MI.,. ill Klsgsmltl Corton _ Spnn9aefd 1 5 Ferndale ]' t ` aj - Mlddlemarcn CITY OF BAYHAM n WEST ELGIN , �1* ..ti- _ °ride /� ST THOMAS j1111101111w 7 �•��. s Po aes i F 4. ""� �•�i! ,p• OJ4s` 9qa 401 1J •• • BUSH VNE .5 LAeL, .~a •Co� orintnQoz. 3 11, b 1 °`6 r Q NE r• 1� •asmtlon to '...144Eastwood l 3 _ ,,,i, , o •� o �` � �✓` S�.p 11 Fin Noma LYndNe`op _ .. — AYLMER / Et'. Eo �..r , 9 g1N' ,11/',y�� . • I , 1 T BONN W/ 1iryE ']5 yr- _Summers Comets I. North Hall E�<NF� 4. , Eden !J RlcM1mond CM �/�, d ree,t...„.0: i 40 CNchan HE 1 d ���arN art 9lnMY11' e4 , • ^ ' {yC _ / A JG, ` � . • `JsOi�ese a Cf sw�. ,P0� `L19Oa!• _ .. ._ tea '. . i e+F°o 2 + �' '►O.44 ve e4i. •• swarrordvina Roans. .�������_ ��rr�F J.ar>w M,ount'snemi�. 11 �Otwi1a. s:. 12o1 ,Y'x 'ridr.- -aRY 8 i i 4 , ,04.p3"if �'e .:.•:.:•119.::::::0,1:119. aJ:��se. 94_'_i0p• ' *'-4•o`�re. I w«d,.3. IN ir cYron .i ,.a • / 'it m EaaN eaa erp ••1 - . 1� •ice-�d` ,ia 77 / • New Glasgow. ,,,499,-;:e. ���1 a' �n•� 'ort, d a l NNW • ly dQ CD 01 m APPENDIX 1 'Local Community Improvement Project Areas Madly Anna —Prom bd Hphwav Data source: 0 as pane . Data groaned by the County Elgincentives Community SMD-Are �T m Corndurynonry Area —County Road fElgi and the Ministry —sememann suo-Arae $9,4 Lakeshore PdomyArea --Proposed Transportation Corndor of Natural Resources Land -. Improvement Plan I A9nculNralSub-Area OIMrMap ENraM* 0 Interchange Information gmo Queen's I--, -Provineedy Sianincnt wetlands of Ontario.2015. County-wide Framework 0 5 10 15 20 ! , PLANNING km Mom].2015 MSCE-Letter September 2015 - '141'----=--- -,-411 t -e, 0 p p Serving the Community since 1978 0 7l k', 7 ' r 519-842-9000 9 a'{7�`-'�'�. 1114 g www.multiservicecentre.com / . . I ii, a Join us on Facebook&Twitter Click on the icons on MSC home page Labour Day marks a return to school and work for many-a time to praise all Cd s of .MSC's Employment Services division is excited about new programs,workshops and"Celebrate Tillsonburg"while the Adult Literacy program has several initiatives coming to fruition(see below).The Home Support team, always busy,continues to plan for the Accreditation Canada site visit in October.In addition,there is an exciting opportunity on the transportation front in our community.As an agency,MSC-like our Livingston Centre partner Community Living Tillsonburg,has been aware of the need for improvements in this area for citizens for many years(and know we are not alone in this awareness).Already,the Literacy and Employment teams provide transportation support to job seekers and adult students(cabs,gas money,the bike program).In Home Support,the commitment to viable transportation goes back even further-inspired by patron Gerry Livingston who long ago impressed upon founding Board of Directors the need for reliable transportation options for seniors.This vision was realized in programming starting in 1978,formally organized as Volunteer Transportation in 1981 and enhanced by the purchase of a wheelchair accessible van by sister service Stonebridge Community Services last year.We welcome John Magill Preston to Tillsonburg as he embarks on the'next chapter',leading a transportation project that will examine sustainable options for the entire community.The hard work of many individuals on a successful grant submission lead to the start of this pilot.John views access to viable transportation,especially important for those with fragile networks,as a key social determinant of health.He brings an eclectic background to the task(elementary school teaching,English language instructor abroad)and believes transportation is a"key element in building community resiliency."We could not agree more and wish him the best as he works on options for the future and improved coordination of a key service that affects everyone. What's Happening-keep checking the MSC website for details& updates Sept. 8: International Literacy Day Sept. 21-26: Lifelong Learning Week: http://www.abea.on.ca/Ilw/LLWHome.html Note:Special Events this week: C/ear Writing Wksp-hosted by LLSC&launch of"Our Stories"(2015). Sept. 30: Health & Wellness Fair. 9 a.m. -2 p.m.,Tillsonburg Seniors Centre. Oct. 15: Celebrate Tillsonburg. Tillsonburg Town Centre, 10 a.m. -4 p.m. Organized by the Tillsonburg Resource Network/Salvation Army/Town of Tillsonburg &Youth Unlimited. Successor event to the former Career Fair. Focus on community resources. Ongoing: MSC Employment Services offer regularly scheduled programming. Lunch & Learn sessions also regularly scheduled. Program/Agency News & Info Adult Literacy & Essential Skills (ALES) An article on"Program Accountabilities": http://www.multiservicecentre.com/images/uploads/AL- Accountability-Core%20Measures%202015.pdf. (For latest ALES newsletter-go to website.) Employment Services (ES) -connect with Resource Centre reps at x 291 for info New workshops: WHMIS Training &4-Step Worker Health&Safety. Delivered by a certified instructor. Participants will receive a certificate upon completion. New program: Youth Job Connection -coming October 2015.The Youth Job Connection Summer program will start April 2016. Home Support (HS) Thanks to this department&Stonebridge Community Services for all the value-added supports- like the recent PDAs(Physical Demands Analysis)on each job role, conducted by PT Abby Mallot. MSC Administration/Operations Accreditation Update: On-site visit: October 26-28. Partner Focus Group on Oct. 27 at 1-2 p.m. On PACE:The agency recently conducted a review of MSC's Emergency Response Plan. Stonebridge (MSC's not-for-profit fee-for-service sister corporation) Visit: www.stonebridgecs.com. Also see MSC's What's Happening page for more info. Giving Municipal grant submission time is just around the corner in many jurisdictions. Many thanks to our surrounding municipalities for their years of support and partnership. Volunteering Tutor training scheduled for Oct. 17&24, 2015. Call x 266 to find out how to become involved. Our Team likes this-info on Transportation Pilot Program http://www.communitylivingtillsonburg.ca/site/?q=content%2Ftilllsonburg-selected-community- tra nsportation-pilot-gra nt-program. MSC has been accredited through Accreditation Canada since 2003 96 Tillson Ave., Tillsonburg ON N4G 3A1 (in The Livingston Centre) iiii. "Someone You Know May Need Us" R:1/9/15 mcv Multi Service Centre E-Letter Page 97 of 211 li elebrate s n burg We live in a truly AMAZING town Thursday, October 15 , 2015 10am - 4pm Tillsonburg Town Centre Mall Come out to see all the wonderful agencies, service providers and groups Tillsonburg has to offer [el T N f }i I��Iri o� � �,�� f����Sf PJ71 Mf1'��•y JI NL1M '` T14 ;�!Lhl{7RJ Tim. - .� = .. . ''MM RE94URCE�WETWORF€ 5p.'i[`{}#,:�,rvTkx`4+�. Multi Service Centre E-Letter Page 98 of 211 From:Chelsey Gordon-Edmonds[mailto:cgedmonds@Habitat4Home.cal Sent:Thursday,September 3,2015 2:40 PM To:Chelsey Gordon-Edmonds<cgedmonds@Habitat4Home.ca> Subject:Seekign Families for Habitat Homeownership in Elgin Habitat for Humanity Heartland Ontario SEEKING FAMILIES IN ST.THOMAS/ELGIN COUNTY Do you know a family that may qualify?SHARE WITH THEM! Habitat for Humanity Heartland Ontario is seeking families in Elgin County who would like to owl their own home! Families will receive a new home with $0 down payment and 0%interest mortgage. The criteria for the Homeownership Program are as follows: 1. Annual household income between $25,000 and$60,000* 2. Satisfactory credit and manageable debt 3. Willing to contribute 500 volunteer hours *depends oofamilysize and needed bedrooms Please share this information with others and display the attached poster. Your help is greatly appreciated!! Feel free to contact me if you have any questions at 519-814-0022 or cgedmonds@habitat4home.ca .As well, please contact me if you would like a presentation gives to your specific organization or clients. Thank you! Chelsey Gordon-Edmonds I apologize in advance if you receive this email more than once. Che&hey Gordon-Edmonds Family Services&Outreach Coordinator Habitat for Humanity Heartland Ontario 519-814-0022 www.habitat4home.ca Habitat for Humanity re Homeownership in Elgin Page 99 of 211 s k • 'q[ 4110:11111111111111/61' tilt Habitat for Humanity' Hc :ir [Idn(1 Do you dream of owning your own home? But simply cannot afford it. Habitat may be able to Gael p! $0 DOWNPAYMENT and 0% INTEREST MORTGAGES! Basic Eligibility Requirements 1. Do you have an annual household income between $25,000 and $60,000*? *depends onfamilysize 2. Do you have satisfactory credit & manageable debt? 3. Are you willing to volunteer with Habitat and the community? To apply or ask questions, contact Chelsey at 519-814-0022 or cgedmonds@habitat4home.ca www.habitat4home.ca Habitat for Humanity re Homeownership in Elgin Page 100 of 211 flit`,02„,b9 Heads UP 5 1894' " Alert keeping members inforr_ 470/-4;(9 dot.lituac patties September 1, 2015 New Rules of the Road Effective September 1, 2015 The following new rules of the road will take effect today, September 1st, 2015. i 'Current (Penalty Effective September 1, 2015 Distracted $490*fine and three demerit points; minimum 30-day Driving $60 $500 fine suspension for novice drivers "Dooring" of cyclists or $60 - $500 fine $365* fine and three demerit points vehicles Drivers must leave a one-metre distance when passing cyclists or face a $110* fine and two demerit points; Passing None $180* fine and two demerit points for failing to leave a cyclists one-metre distance when passing cyclists in a community safety zone Improper lighting on $20 set fine $110* fine bicycle Slow Down, Move Over Slow Down, Move Over requirement now also includes Slow Down, for emergency vehicles tow trucks stopped at roadside to assist; $490* fine for Move Over stopped at roadside to violation assist * Fine as listed is set fine including Victim Fine Surcharge and court costs. The mandate of the Ontario Good Roads Association is to represent the transportation and public works interests of municipalities through advocacy, consultation, training and the delivery of identified services. Ontario Good Roads Association 1525 Cornwall Road, Unit 22 Oakville, ON L6J OB2 PHONE: 289-291-OGRA (6472) FAX: 289-291-6477 Ontario Good Roads Association re New Rules of the Road Effe... Page 101 of 211 From:Erin Semande [mailto:Erin.Semande@heritagetrust.on.ca] Sent: Friday,August 28,2015 10:58 AM Subject:Ontario Heritage Trust's Lieutenant Governors Ontario Heritage Awards Good Morning, The Ontario Heritage Trust's Lieutenant Governors Ontario Heritage Awards recognize groups, individuals, projects and communities that demonstrate excellence in the field of heritage conservation. Recipients are invited to Queen's Park where they receive their award from the Lieutenant Governor and Ontario Heritage Trust Chairman. Please share this information with the mayor and councillors; all information is available on our website: http://www.heritagetrust.on.ca/Programs/Recog nition-programs/Lieutenant-Governor-s-Ontario- Heritage-Awards.aspx. Please send me an email or call if you have any questions.We are accepting nominations until September 30. Regards, Erin Semande I Community Programs Officer(Acting) Ontario Heritage Trust 10 Adelaide Street East, Toronto, Ontario Canada, M5C 1J3 Telephone: 416-314-3586 Email: erin.semande@heritagetrust.on.ca Ontario Heritage Trust- bringing our heritage to life, one story at a time. Discover Ontario's stories at: www.heritagetrust.on.ca I www.doorsopenontario.on.ca 1 Please consider the environment before printing this email Ontario Heritage Trust re Lieutenant Governors Ontario Herit... Page 102 of 211 ecycling Council Of RE C F M V E Too Good'41;Redui€e9 tci Wrsre"ILc'est a it Ontario r Waste Reduction Week in Canada SEP -4 7015 5emainecanadiennede reduction des dechets MUNICIPALITY 111'HAIHAM Sept. 3, 2015 Dear Council, In our ongoing effort to educate and engage communities about waste reduction, Recycling Council of Ontario asks municipalities from across the province to demonstrate their commitment to the environment and proclaim Oct. 19 — 25, 2015 as Waste Reduction Week in Ontario. For communities that do not formally proclaim weeks/events, we encourage additional activities for public engagement. Waste Reduction Week in Canada is a national campaign that builds awareness around issues of sustainable and responsible consumption, encourages the selection of environmentally responsible products/services, and promotes actions that divert waste from disposal and conserve natural resources. Your community's commitment and participation in Waste Reduction Week in Ontario demonstrates the importance of waste reduction, and encourages residents and businesses to contribute to environmental protection. There are five ways for council to support Waste Reduction Week in Ontario. 1. Promote Waste Reduction Week in Ontario through social media using hashtag #WasteReductionWeek. Share ideas, examples, and pictures of waste reduction initiatives that show your commitment to reducing waste at home, the office, and in the community. 2. Organize Waste Reduction Week in Ontario events in your local community. Register online at www.wrwcanada.com/events. 3. Proclaim online at www.wrwcanada.com/proclamations continued 215 Spadina Ave.,Suite 225:Toronto,ON M5T 2C7:416.657.2797:wrw@rco.on.ca:www.rco.on.ca @WRWCanada#WasteReductionWeek This document has been printed on 100%post-consumer recycled paper Recycling Council of Ontario re Waste Reduction Week Page 103 of 211 itft, 3(711 Recycling �' ff Council � Too GoaReduire to 14as:e elk c'est agir Ontario Waste Reduction Week in Canada 4. Incorporate the following into a formal municipal resolution and email your 5emainecanadiennede reduction des dechets resolution/proclamation to wrw@rco.on.ca: WHEREAS the generation of solid waste and the needless waste of water and energy resources are recognized as global environmental problems and, WHEREAS municipal and provincial governments have an important role to play in promoting waste reduction, reuse, recycling, composting and other conservation measures and, WHEREAS communities, businesses and organizations across Canada have committed to working together to raise awareness of these issues during Waste Reduction Week in Canada, and, NOW KNOW YE THAT We do by these presents proclaim and declare that Oct. 19- 25, 2015, inclusive, shall be known as Waste Reduction Week. 5. Utilize the attached certificate and include your municipality's logo or seal. An electronic version of the certificate is also available at www.rco.on.ca/wrw ontario. Email your completed certificate to wrw(a�rco.on.ca. Please join municipalities across Canada by participating Oct. 19 - 25, 2015 in Waste Reduction Week in Ontario. For more information, visit www.wrwcanada.com. Thank you for your commitment to the environment and waste reduction. Kind regards, _POO1 n . Jo-Anne St. Godard Executive Director Recycling Council of Ontario 416.657.2797, ext. 3 wrw rco.an.ca 215 Spadina Ave.,Suite 225:Toronto,ON M5T 2C7:416.657.2797:wrw©rco.on.ca:www.rco.on.ca ©WRWCanada#WasteReductionWeek This document has been printed on 100%post-consumer recycled paper Recycling Council of Ontario re Waste Reduction Week Page 104 of 211 Municipality hereby recognizes Waste Reduction Week in Canada Oct. 19-25, 2015 As a municipality, we are committed to reducing our waste, conserving resources, and educating the community about sustainable living. We recognize the generation of solid waste and the needless waste of resources as global environmental problems and endeavor to take the lead in our community toward environmental sustainability. We have declared Oct. 19-25, 2015, Waste Reduction Week in Municipality Signed Date Name and Position 4Li Too Good eduire to Waste Cest agir Recycling Council of Waste Reduction Week in Canada Ontario Semaine canadienne de reduction des dechets Recycling Council of Ontario re Waste Reduction Week Page 105 of 211 Subject: Candy throwing at the Parade To: Reeve, Deputy Reeve and Councillors of Municipality of Bayham. On Saturday August 29th, we attended the Watermelon Fest Parade parking at the former site of Grandbois Garage. The Parade was great fun for young and old alike. BUT: We witnessed a wagon load of Adults and children from a Local Church actually throwing candy along, as well as across, Plank Road. We have all been, or are, Parents and know how quickly Children can dart out into the path of bicycles, four wheelers or small motorcycles or whatever, and could be badly injured. Candy throwing is not allowed at other Parades. We and others believe this matter should be brought to their attention and prevent accidents at next years Parade. Thank you , Mary Ward 6616 Soper Rd. Vienna, On Mary Ward re Candy throwing at the Parade Page 106 of 211 CRIME 14111 STOPPERS _ _ re 1 , Bring in personal and financial Sept 19 2015 documents for "on site" shredding by 9:00 am — noon Norfolk Disposal mobile trucks. Canadian Tire Parking Lot Donation of $5.O0 J' box or by donation. (southeast corner of parking lot) Hosted jointly by Crime Stoppers o 248 Broadway St, Tillsonburg Haldimand, Norfolk and Tillsonburg Contact (519) 426-3434 and Crime Stoppers of Oxford. ext 7452 for more information, Only $5.00 , Acceptable materials include: 01), box • any paper NORFOLK • plastic sleeves " DISPOSAL . spiral bindings _1101C11 AIM - plastic bindings - > SHREDDING DIVISION - duo-tangs & file folders '�� • ACCO clips (alligator clips) • paper clips, staples or elastics • all envelopes (including windowed) HELP PROTECT YOURSELF AGAINST IDENTITY THEFT. Crime Stoppers re Shredding Day Page 107 of 211 ELGIN ST.THOMAS PUBLIC HEALTH pE (.:; EIV ED September 4, 2015 SEP 1 0 2015 To Each Municipality in Elgin County MUNICIPALITY OF t3AYHAM Re: Municipal Confinement of Dogs and Cats in Elgin County Under The Communicable Disease Regulation The goal of the Rabies Prevention and Control Program implemented by Elgin St Thomas Public Health is to prevent the occurrence of rabies in humans. One strategy used by the Health Unit to achieve this goal is to observe all cats and dogs, which have bitten or scratched a human for a period of ten days. A healthy animal at the end of ten days verifies that the animal did not transfer rabies at the time of the incident and the administration of a series of post exposure treatment is not required for the victim. In most instances, the dog or cat can be observed and confined by the person who owns or has care or custody of the animal. Occasionally, however, there are instances when the animal may not be confined by the owner. Stray animals, animals that are exhibiting symptoms of illness or animals belonging to owners who are unlikely to confine their cat or dog have to be confined at a pound or veterinary hospital. The cost of confining the animal at a pound or veterinary hospital under these circumstances is a municipal responsibility, as per the Ontario Communicable Disease Regulation 557 established under the Health Protection and Promotion Act as noted below: A medical officer of health who is of the opinion that a dog or cat may be rabid shall cause the dog or cat to be confined and isolated for at least ten days from all animals and persons, except the person caring for the dog or cat, (a) at the place of residence of the person caring for the dog or cat, if the dog or cat is free from symptoms of any disease; or (b) in a pound or veterinary hospital at the expense of the municipality in which the person caring for the dog or cat resides if the dog or cat exhibits symptoms of any disease or if, in the opinion of the medical officer of health, the person is unlikely to confine and isolate the dog or cat. R.R.O. 1990, Reg. 557, s. 3(2). Elgin St.Thomas Public Health 1230 Talbot Street,St.Thomas,ON N5P 1G9 Phone:519431-9900 Toll Free:1-800-922-0096 Fax:519-633.0468 www elglnheallh.an.ca Elgin St.Thomas Public Health re Municipal Confinement of D... Page 108 of 211 September 4, 2015 Page 2 of 2 The Health Unit will investigate each situation to ensure that all possible solutions have been considered before confinement at the expense of a municipality is required. To ensure that staff at Elgin St. Thomas Public Health have accurate municipal contact information, please provide the name and phone number(both for regular business hours and after hours)for the person who will arrange for the care of an animal during the observation period on behalf of the municipality. This information can be provided via email (wleeelqinhealth.on.ca ) or by phone 519-631-9900 ext.1225. This letter is a reminder of our mutual responsibilities under these circumstances and to facilitate an understanding of when and why municipalities may be asked to confine a biting animal at the municipality's expense. For consultation I may be reached at by telephone at(519)631-9900 extension 1277 or by email at ireffleelqinhealth.on.ca Sincerely, Andrew Powell, BHSc, CPHI(c) Manager, Health Protection Programs Environmental Health and Tobacco Enforcement AP/wl Elgin St.Thomas Public Health 1230 Talbot Street,St,Thomas,ON N5P 1G9 Phone:519-631-9900 Toll Free:1-800-922-0096 Fax:519-633-0468 www.elginheaith.on.ca Elgin St.Thomas Public Health re Municipal Confinement of D... Page 109 of 211 ir,N.yiLtivi -4PIP14"- "`-'' sh.... _ ,,,„ ....... , , REPORT 4-or 'Mao Pp°i'tunity IS� cv CAO ��� TO: Mayor& Members of Council FROM: Paul Shipway, CAO DATE: September 17, 2015 REPORT: CAO-72/15 SUBJECT: SUPPLY, MIXING, STACKING WINTER SAND BACKGROUND On August 17, 2015 Tender RFT 15-02 for the Supply, Mixing, Stacking of Winter Sand was issued. The Tender results are as follows: AROC Aggregates $29,910+HST Johnston Bros. Bothwell Ltd. $28,410+HST Livingston Excavating &Trucking Inc. $63,000+HST The Municipality has historically trucked in its own winter sand and mixed the same while loading into trucks. RFT 15-02 would provide for the sand shed to be completely stacked with a specified blend of salt sand and permit staff to complete other activities. RECOMMENDATION 1. THAT Report CAO-72/15 re Supply, Mixing, Stacking Winter Sand be received for information; 2. AND THAT Staff be directed to award the Supply, Mixing, Stacking Winter Sand Tender to Johnston Bros. Bothwell Ltd. in the amount of 28,410+HST. Respectfully Submitted by: Paul Shipway CAO Report CAO-72/15 by Paul Shipway,CAO re Supply,Mixing, Sta... Page 110 of 211 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015-098 A BY-LAW TO AUTHORIZE THE EXECUTION OF A STANDARD TRUST AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND CORINTH RECREATION COMMITTEE FOR THE DONATION OF FUNDS RAISED THROUGH LICENSED GAMING EVENTS WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for donation of funds raised through licensed gaming events. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between the Municipality of Bayham and Corinth Recreation Committee for the donation of funds to be used towards a Corinth Park Pavilion; 2. THAT this by-law shall come into full force and effect upon the final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17TH DAY OF SEPTEMBER 2015. MAYOR CLERK By-Law 2015-098 Being a By-law to authorize the execution of.. Page 111 Of 211 Schedule"A"to By-Law 2015-098 STANDARD TRUST AGREEMENT THIS AGREEMENT made in triplicate this 17th day of September, 2015 BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM (herein referred to as the Municipality) -and- CORINTH RECREATION COMMITTEE (herein referred to as the Donor) WHEREAS the donor has raised funds through licensed gaming events and has made a donation of money to the Municipality for partial payment of a capital asset; AND WHEREAS the Municipality agrees to construct and use the described asset, being the Corinth Park Pavilion; AND WHEREAS the Municipality agrees that when the asset is disposed of at the end of its useful life, that it will return to the donor a share of the sale price proportionate to the donor's share of the purchase price of the said asset, if any. NOW THEREFORE, in consideration of this mutual agreement, the parties agree to the following: 1. That the asset referred to in this agreement is a Corinth Park Pavilion estimated value of $20,000.00 (materials and labor only, excluding the land value). 2. That the donor shall provide monetary funds (lottery licencing funds in the amount of$822.06) to be used to construct some of the asset described; 3. That the Municipality shall construct the asset once sufficient revenues have been raised and shall hold the donation in trust until the building is complete; 4. That the Municipality shall maintain the asset until the end of its useful life and shall dispose of the asset in accordance with Municipal policy; 5. That any monies received for the disposal of the asset shall be returned to the donor proportionate to the donor's share of the purchase price/construction and the donor shall deposit any such monies into their lottery trust account; By-Law 2015-098 Being a By-law to authorize the execution of.. Page 112 of 211 Schedule"A"to By-Law 2015-098 6. That should the donor be a service club or corporation no longer doing business, or an individual who cannot be found after a reasonable search, the Municipality shall distribute the funds or equipment to one or more charitable organizations, with the approval of the Licensing Authority. IN WITNESS WHEREOF the Corinth Recreation Committee and the Municipality have hereunto set their hands and Corporate Seals this 17th day of September, 2015. SIGNED, SEALED AND WITNESSED THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Paul Ens, MAYOR Lynda Millard, CLERK CORINTH RECREATION COMMITTEE In the Presence of ) By-Law 2015-098 Being a By-law to authorize the execution of.. Page 113 of 211 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2015-099 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND RAMONA PEIDL FOR FACILITY AND COMMUNITY CENTRE MANAGEMENT BACKUP SERVICES WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for the provision of Facility and Community Centre Management backup services in the Municipality of Bayham on an 'as needed' basis; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between the Municipality of Bayham and Ramona Peidl for the provision of Facility and Community Centre Management backup services; 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17T" DAY OF SEPTEMBER 2015. MAYOR CLERK By-Law 2015-099 Being a By-law to authorize the execution of.. Page 114 Of 211 Schedule"A"to B/L 2015-099 THIS AGREEMENT made in triplicate this 17th day of September 2015 BETWEEN: RAMONA PEIDL Hereinafter referred to as "the Contractor" OF THE FIRST PART -and - THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Hereinafter referred to as "the Municipality" OF THE SECOND PART WHEREAS the Municipality of Bayham is desirous of entering into an Agreement for contracted service for the provision of Facility and Community Centre Management backup services, NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: 1. The Contractor hereby covenants and agrees to perform Facility and Community Centre Management services in the Municipality of Bayham on an as needed basis. 2. The Contractor hereby covenants to perform Management services in accordance with the requirements attached hereto as Appendix"A", on an as needed basis. This schedule may be modified only upon mutual written agreement. 3. The Municipality hereby covenants to pay the agreed upon price of$14.50/hour for a term ending December 31, 2018. 4. The parties agree that any works or services in addition to those included in Appendix "A" shall be carried out only with the prior direction of the Municipality. 5. a) The Contractor shall, during the entire term of this Agreement, provide and keep in force for the benefit of the Municipality, a comprehensive general liability insurance policy, including the Municipality as an additional insured, in an amount of not less than $2,000,000 providing coverage for and including bodily injury, death or property damage. b) The Contractor shall furnish to the Municipality, upon the execution of this Agreement, copies of the certificates of insurance, showing that it has complied with the provisions of Paragraph 5(a)including naming the Municipality as an additional insured. 6. The Contractor shall indemnify and save harmless the Municipality and their employees from all actions, suits, claims and demands whatsoever which may arise directly or indirectly by reason of a requirement of this Agreement, save and except from damage caused by the negligence of the Municipality or its employees. 7. During the currency of this Agreement, either of the Parties shall have the right to call a meeting regarding any aspect of the Agreement which is unsatisfactory to one or both of the said Parties. By-Law 2015-099 Being a By-law to authorize the execution of.. Page 115 of 211 Schedule"A"to B/L 2015-099 8. This Agreement may be terminated by either of the Parties upon thirty(30)days written notice. 9. This Agreement shall enure and be binding upon the Parties hereto and their successors when attached to and confirmed by By-law of the Council of the Municipality and signing by the Contractor and shall not be assigned without the consent of both Parties. 10. This Agreement shall be effective from October 1, 2015 up to and including December 31, 2018. The Municipality reserves the right and the Contractor agrees to allow the Municipality the option of renewal for a further two year term with all conditions contained herein in force with an annual 1.5% indexing of fees in 2019 and 2020. 11. The Municipality may review and remove the premium for pavilion and ball diamond management at the conclusion on 2015 and by mutual agreement thereafter. IN WITNESS WHEREOF the parties have caused this Agreement to be executed as of the day and year first above written. (Witness) )Ramona Peidl )(The Employee) The Municipality of Bayham )(The Corporation) )Mayor )Clerk By-Law 2015-099 Being a By-law to authorize the execution of.. Page 116 of 211 Attachment"A"to Schedule"A"By-Law 2015-099 Principal Functions: 1. Provides managerial services on a day to day basis regarding operation of the Community Centre, Straffordville Pavilion, the Straffordville and Port Burwell Ball Diamonds and the revenue derived therefrom. 2. Meets the prospective renters of the facilities to view the facilities, and when the facilities is rented, arranges for the execution of the standard rental agreement. 3. Receives all down payments required for the rental of the facilities or part of the facilities and obtains the balance of the rental payment when due. Arranges for the facilities to be open for the use of persons or organizations who have rented the premises, or part of the premises. 4. Arranges to be present or delegate a responsible person (over 21 years of age)to be present at the facilities in order to ensure the facility is being used in a safe and orderly manner and also for the purpose of being of assistance to the persons or organizations using the facility. 5. Sets up all tables and chairs for the individuals or organizations renting the premises, according to the direction of the Renter, but not in a manner that would prevent the safe and orderly exit of persons attending the scheduled function in the event of an emergency. 6. Advises the persons or organizations using or renting the facilities, of the regulations (including Municipal Alcohol Policy requirements) in so far as conduct of persons during the scheduled function, the period of time calculated for purposes of determining the rental rate applicable, the bar closing time and time for the removal of persons attending the function and closing the facility. 7. Clears the tables and chairs of all items left following the function, re-arranges or stacks all tables and chairs for the next function or event. (The Manager ensures tables are wiped with a sanitizing solution prior to stacking). 8. Oversees the use of the facilities in the kitchen area and ensures that all stoves, refrigerator, coolers, dishwashers and kitchen utensils are operated in a safe and orderly manner. Ensures that the persons or organizations using the kitchen facilities, which shall include the foregoing, wash and clean, all items used, before leaving the premises. 9. Oversees the cleaning and maintenance of the facilities in a manner appropriate for a public facility pursuant to existing cleaning contract(s). 10. Oversees that all exits are clear, and all sidewalks and entranceways are kept clean and free or dirt, snow and ice. 11. Oversees that the grounds are promoting a neat and tidy appearance of the exterior. 12. Undertakes minor maintenance work and minor repairs to equipment and fixtures not requiring a professional or specialized skill, including painting, and replacement of all burned out light bulbs (includes emergency lighting)and chair leg caps when required. By-Law 2015-099 Being a By-law to authorize the execution of.. Page 117 of 211 Attachment"A"to Schedule"A" By-Law 2015-099 13. Reports to the CAO or designate all matters requiring the employment of a professional or specialized person, for the purpose of obtaining approval of the work to be undertaken, except in case of emergency, when notification shall be given as soon as possible. Monthly a report will be submitted via email outlining any concerns or issues to be addressed. 14. Maintains an adequate supply of all materials required to maintain and operate the facilities, in accordance with the approved budget established by the Municipal Council. Items not included in the approved budget costing in excess of$50.00 for purchase are to be referred to the CAO. 15. Safeguards all funds received for rentals and makes out receipts for funds received and submits a minimum monthly return of all monies received to the Financial Assistant. 16. Proper usage of appliances, equipment and materials required for the effective operation of the facilities, including heating/ventilation systems, dishwashers, vacuums and polishers. Performs regular maintenance and minor repairs to equipment and building (within capability)or recommends the use of appropriate trades people. 17. Carries out additional duties and exercises such additional responsibilities as assigned by the CAO or designate, and/or as may be required by law. 18. Maintains a daily log of rentals and activities performed, and rental calendar for office reference. Submits expired rental contracts to the CAO bi-weekly. 19. Completes monthly Fire Inspection Report. 20. Ensures clear communication with all parties(Supervisor, contractors, renters and contacts). 21. Maintains dispensers -soap, towel, toilet paper etc. 22. Cleans and washes three furnace rooms annually and changes/washes filters as recommended by the Service contractor. By-Law 2015-099 Being a By-law to authorize the execution of.. Page 118 of 211 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2015-100 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND RAMONA PEIDL FOR PROVISION OF JANITORIAL SERVICES WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for the provision of janitorial services in the Municipality of Bayham; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule"A" and forming part of this by-law between the Municipality of Bayham and Ramona Peidl for the provision of janitorial services; 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17TH DAY OF SEPTEMBER 2015. MAYOR CLERK By-Law 2015-100 Being a By-law to authorize the execution of.. Page 119 of 211 Schedule"A"to By-Law 2015-100 THIS AGREEMENT DATED THE 17TH DAY OF SEPTEMBER, 2015 BETWEEN: RAMONA PEIDL (Hereinafter called the"Contractor") and of the First Part THE CORPORATION OF THE MUNICIPALITY OF BAYHAM {Hereinafter called the"Municipality") of the Second Part WHEREAS The Municipality contracts for janitorial services at various Municipally owned facilities within the Municipality; NOW THEREFORE IN CONSIDERATION OF the mutual covenants herein contained, the payments required hereby, and such other consideration as the parties hereto deem acceptable, the parties agree as follows: Section 1- Definitions For the purposes of this Agreement, 1.1 "Council" shall mean the Council of the Corporation of the Municipality of Bayham; 1.2 "Deputy Clerk/Planning Coordinator"shall mean the Deputy Clerk/Planning Coordinator of the Municipality of Bayham or designate; 1.3 "Janitorial Services" shall include the contracted cleaning activities and shall be described in detail in Schedule 'B'. Section 2 -General Provisions 2.1 The Contractor shall be solely responsible for the provision of janitorial services at the locations listed on the attached Schedule 'A'for the time period of October 1, 2015 to December 31, 2018, with two additional one year municipal mutual options to extend the contract, and agrees to carry out said janitorial services in accordance with this Agreement and in accordance with the reasonable directions given by the Deputy Clerk/Planning Coordinator, or designate from time to time. 2.2 Pursuant to Section 2.1 of this Agreement should the contract be extended for the option years, the 2015 fees, indicated in Schedule 'C' shall be indexed by 1.5% in 2019 and an additional 1.5% in 2020. 2.3 The Contractor shall be solely responsible for the provision of janitorial services in accordance with the Service Provision Guidelines attached hereto as Schedule"B". By-Law 2015-100 Being a By-law to authorize the execution of.. Page 120 of 211 Schedule"A"to By-Law 2015-100 2.4 The Municipality hereby covenants to pay the agreed upon price as per Schedule "C"to the Contractor thirty(30)days from the receipt of invoice for janitorial services. Invoices will be based on actual services provided the previous month. 2.5 The Contractor shall order all required supplies, materials and equipment to perform the specified janitorial services, in accordance with Schedule `B' of this contract at the expense of the Municipality. 2.3 The Contractor shall be responsible for any damage made to Municipal or private property. Any damage will be repaired at the expense of the Contractor and approved by the Municipality. 2.4 During the currency of this Agreement, either of the Parties shall have the right to call a meeting regarding any aspect of the Agreement which is unsatisfactory to one or both of the said Parties. Section 3—Additional Works 3.1 Additional janitorial services may be provided upon mutual written agreement at a specified cost. 3.2 This janitorial services described in Schedule 'B' of this contract may be substantially modified by mutual agreement. Minor modifications may be made unilaterally by the Municipality. Section 4-Insurance 4.1 The Contractor shall hold an insurance policy in the amount of$2,000,000 naming the Municipality of Bayham as additional insured. A copy of the same shall be provided to the Municipality prior to the commencement of any janitorial services. 4.2 The Contractor shall indemnify and save harmless the Municipality from all injuries and accidents arising from any work undertaken as a result of this Agreement save and except from damage caused by the negligence of the Municipality or their employees. 4.3 The Contractor shall be required to show proof of registration with the WSIB. Once the contract commences, each invoice must be accompanied by a current WSIB Clearance Certificate not more than 3 months old. Section 5 -Termination 5.1 If the Contractor neglects or fails to carry out or to comply with any of the terms, covenants, undertakings or conditions of this Agreement, the Municipality may, after having given written notice to the Contractor of such default, terminate this Agreement by giving thirty(30)days notice in writing to the Contractor and this Agreement shall be deemed to be terminated on the day specified in the notice. 5.2 The Contractor may terminate this Agreement for any reason by giving thirty (30) days notice in writing to the Municipality and this Agreement shall be deemed to be terminated on the day specified in the notice. By-Law 2015-100 Being a By-law to authorize the execution of.. Page 121 Of 211 Schedule"A"to By-Law 2015-100 Section 6 - Notice 6.1 All notices, consents, approvals or other communications permitted or required to be given under this Agreement (collectively "Notices") shall be in writing, shall not be unreasonably withheld or delayed unless otherwise specifically provided for in this Agreement, and shall be personally delivered; or sent by prepaid registered mail to the applicable address set out below: (a) in the case of the Municipality: Attention: Deputy Clerk/Planning Coordinator Municipality of Bayham 9344 Plank Road Straffordville, ON NOJ 1Y0 Office: (519) 866-5521 munderhill(cr�bayham.on.ca (b) in the case of the Contractor: Attention: Company Address: Phone Number Email: Section 7 - Agreement Definition 7.1 No amendment of this Agreement shall be deemed valid unless effected by a written amendment signed by both parties and no waiver of rights of any kind under this Agreement shall be effective unless in writing by the party for whom they are a benefit. 7.2 If a Court of competent jurisdiction should declare any section or part of a section of this Agreement to be invalid or unenforceable, such section or part of a section shall not be construed as being an integral part of the Agreement or having persuaded or influenced a party to this Agreement to execute the same, and it is hereby agreed that the remainder of the Agreement shall be valid and in full force and effect. 7.3 This Agreement constitutes the entire Agreement between the parties to this Agreement and supersedes any prior Agreements and understandings, oral or written. 7.4 Nothing in this Agreement derogates from, interferes with, or fetters the exercise by the Municipality of all of its rights and obligations as a municipality (whether discretionary or By-Law 2015-100 Being a By-law to authorize the execution of.. Page 122 of 211 Schedule"A"to By-Law 2015-100 mandatory), or imposes any obligations on the Municipality in its role as a municipality, and the Municipality shall not be prevented from or prejudiced in carrying out its statutory rights and responsibilities, including its planning rights and responsibilities. Nothing in this Agreement derogates from, interferes with, or fetters the exercise by the Municipality's officers, employees, agents, representatives or elected and appointed officials of all of their rights, or imposes any obligations on the Municipality's officers, employees, agents, representatives or elected and appointed officials, other than as expressly set out in this Agreement. 7.5 No communication or dealing between the Contractor and any department, committee, body, officer, employee, agent, representative or elected or appointed official of the Municipality that is not clearly in respect of and in accordance with this Agreement will not be deemed to be a communication or dealing under this Agreement between the Contractor and Municipality as parties to this Agreement or affect the Municipality with notice of any such communication or dealings. It is intended and agreed that any communication or dealing between the Contractor and the Municipality as parties to this Agreement will only be effective if delivered in accordance with the notice provisions in this Agreement. No communication or dealing between the Municipality as party to this Agreement and the Contractor as a party to this Agreement will relieve the Contractor from the responsibility of discharging its lawful obligations to the Municipality imposed by statute, regulation, by-law or by any other lawful manner separate and apart from the obligations imposed under this Agreement. Section 8- No Waiver 8.1 No condonation, excusing or overlooking by the Municipality of any default, breach or non- observance of any of the Contractor's obligations under this Agreement at any time or times shall affect the Municipality's remedies or rights with respect to any subsequent(even if by way of continuation)default, breach or non-observance. 8.2 No waiver shall be inferred from or implied by anything done or omitted by the Municipality. 8.3 Any written waiver by the Municipality shall have effect only in accordance with its express terms. 8.4 Except as stated otherwise in this Agreement, time shall be of the essence in the performance of all covenants and agreements herein. Section 9-Successors and Assigns 9.1 This Agreement shall enure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, administrators, successors and assigns. 9.2 This Agreement shall not be assigned or transferred in any way by the Contractor. Section 10- Counterparts 10.1 This Agreement may be simultaneously executed in several counterparts, each of which when so executed shall be deemed to be an original and such counterparts together shall constitute but one and the same instrument. By-Law 2015-100 Being a By-law to authorize the execution of.. Page 123 of 211 Schedule"A"to By-Law 2015-100 Section 11-Interpretation 11.1 In construing this Agreement,words in the singular shall include the plural and vice versa and words importing the masculine shall include the feminine, and the neuter and vice versa, and words importing persons shall include corporations and vice versa. IN WITNESS WHEREOF the parties have duly executed this Agreement this 17th day of September, 2015. SIGNED,SEALED AND DELIVERED in the presence of THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Authorized to be executed by ) PAUL ENS By-law 2015-100 passed on the ) MAYOR 17th day of September, 2015 ) LYNDA MILLARD CLERK RAMONA PEIDL By-Law 2015-100 Being a By-law to authorize the execution of.. Page 124 Of 211 Attachment"A"to Schedule"A" By-Law 2015-100 ATTACHMENT"A" to SCHEDULE 'A' BY-LAW NO. 2015-100 Janitorial Services Locations Bayham Fire Station No. 1 55451 Nova Scotia Line, Port Burwell, ON NOJ 1 TO Bayham Fire Station No. 2 55764 Third St, Straffordville, ON NOJ 1Y0 Fred Bodsworth Public Library of Port Burwell 21 Pitt St, Port Burwell, ON NOJ 1T0 Straffordville Public Library 9366 Plank Rd, Straffordville, ON NOJ 1Y0 Wastewater Treatment Plant 1 Chatham St, Port Burwell, ON NOJ 1T0 Marine Museum/Lighthouse 20 Pitt St/17 Robinson St, Port Burwell, ON NOJ 1T0 Municipality of Bayham 9344 Plank Rd. Straffordville, ON NOJ 1Y0 Public Works Building 8354 Plank Rd, Straffordville, ON NOJ 1Y0 Vienna Community Centre 26 Fulton St, Vienna, ON NOJ 1Z0 By-Law 2015-100 Being a By-law to authorize the execution of.. Page 125 of 211 Attachment"B"to Schedule"A" By-Law 2015-100 ATTACHMENT"B" to SCHEDULE "A" BY-LAW NO. 2015-100 Service Provision Guidelines Fire Municipal Libraries Public Works Wastewater Treatment Halls Office Garage Plant Disinfect All Workstation Twice Weekly Weekly Weekly Weekly Surfaces(desks, phones, Yearly computers, chairs, boardroom tables etc.)* Disinfect all surfaces(door Twice Weekly Weekly Weekly Weekly handles, light switches etc). Yearly Dust all Areas/Surfaces Once Weekly Monthly Monthly Monthly (pictures, desks, counters, Yearly window ledges etc.) Sweep and Mop all Floors Twice Weekly Weekly Weekly Weekly and Tile Kicker Plates Yearly Vacuum All Carpeted Areas Twice Weekly Weekly Once Yearly Once Yearly (including chairs and under Yearly desks) Light Fixtures/Lenses Twice Twice Twice Once Yearly Once Yearly Cleaned/washed (bugs Yearly Yearly Yearly taken out) Shampoo/Steam Clean All Once Once Once Once Yearly Once Yearly Carpet/Cloth Surfaces Yearly Yearly Yearly Clean Interior Windows/ Twice Weekly Weekly Once Yearly Once Yearly Glass Doors (entrance & Yearly Exit Doors) Wash Interior Walls Once Twice Twice Once Yearly Once Yearly Yearly Yearly Yearly Clean Electrical Rooms, Twice Monthly Once Once Yearly Once Yearly Storage Locations and Yearly Yearly Closets Fully clean and disinfect Twice Weekly Weekly Weekly Weekly any and all surfaces, items, Yearly and fixtures in all washrooms Fully clean and disinfect Twice Weekly Weekly Weekly Weekly any and all surfaces, items, Yearly and fixtures in all lunch rooms Empty all garbage's and Twice Weekly Weekly Weekly Weekly Recycling and place as Yearly appropriate • Office has a clean desktop policy, please clean all desk tops without moving any documents. It is staff responsibility to leave a clear desktop, if not, please clean around. • Marine Museum and Lighthouse gets annual spring cleaning including dusting, washing floors etc. By-Law 2015-100 Being a By-law to authorize the execution of.. Page 126 of 211 Attachment"C"to Schedule"A" By-Law 2015-100 ATTACHMENT"C"to SCHEDULE "A" BY-LAW NO. 2015-100 Janitorial Services Fees Location Rate Frequency Fire Hall Station No. 1 $300 Twice Yearly Fire Hall Station No. 2 $350 Twice Yearly Straffordville Library $400 Monthly Port Burwell Library $175 Monthly Wastewater Treatment Plant $175 Monthly Museum/Lighthouse $300 Once Yearly Municipal Office $400 Monthly Public Works Garage $230 Monthly Vienna Community Centre See Below Per Rental Function (Main Hall) VIENNA Estimated Estimated Total Annual Description Hours Rate Total Functions/Year Cost Main Hall Wash all Tables with sanitizing solution as determined by Manager Sweep and Spot mop or Full Wet Mop as necessary Sweep and mop stage & northwest stairs Clean rubber mats Empty all recyclables & place outside for pickup Empty garbage and remove to outside bin (40 lb limit) $ $ $ Total Main Hall Area 1 14.50 14.50 39 565.50 By-Law 2015-100 Being a By-law to authorize the execution of.. Page 127 of 211 Attachment"C"to Schedule"A" By-Law 2015-100 Entry Way Sweep & mop floor& upper stairs Clean Glass on doors Clean rubber mats $ $ $ Total Hallway Area 1/4 14.50 3.63 39 141.38 Bar Area Manager to Wash Acupours with sanitizing solution Wash Counters and Sinks with sanitizing solution Wipe fridge and cooler inside and outside with sanitizing solution & clean glass as required Sweep &wet mop floor& northeast stairs Empty Garbage and remove to outside bin $ $ $ Total Bar Area 1 14.50 14.50 39 565.50 Coat Room Sweep & mop floor $ $ Total Coat Room 1/4 14.50 3.63 39 141.38 Washrooms (3) Clean sinks, countertops, taps & mirrors with sanitizing solution Empty garbage and remove to outside bin Clean toilet bowls, seats, frames to base, urinals Sweep floor and wet mop Shine all chrome areas $ $ Total Washrooms 1 14.50 14.50 39 565.50 TOTAL PER RENTAL FUNCTION $ $ $ (Main Hall) 3 1/2 14.50 50.75 39 1,979.25 By-Law 2015-100 Being a By-law to authorize the execution of.. Page 128 of 211 Attachment"C"to Schedule"A" By-Law 2015-100 Estimated Estimated Total Annual Description Hours Rate Total Functions/Year Cost Per Rental Function(Downstairs Hall) Downstairs Hall Wash all Tables with sanitizing solution as determined by Manager Sweep & Spot Mop or Full Wet Mop Empty all recyclables & place outside for pickup Empty garbage and remove to outside bin Sweep & mop northeast& northwest stairs Wash cooler with sanitizing solution (inside and outside) $ $ Total Downstairs Hall Area 1 14.50 14.50 39 565.50 Entry Way Sweep &wet mop floor&front stairs Clean Glass on doors Clean rubber mats $ $ Total Hallway Area 1/4 14.50 3.63 39 141.38 Kitchen Area Wash Counters, Sinks with sanitizing solution Wipe outside dishwasher with sanitizing solution Wash outside & inside of Fridge & Microwave &outside of stove with sanitizing solution Sweep floor and wet mop Empty Garbage/recyclables & remove for bin/pickup $ $ Total Kitchen Area 1 14.50 14.50 39 565.50 By-Law 2015-100 Being a By-law to authorize the execution of.. Page 129 of 211 Attachment"C"to Schedule"A" By-Law 2015-100 Rear Hallway Sweep& mop floor-kitchen to bar stairs $ $ Total Rear Hallway 1/4 14.50 3.63 39 141.38 Washrooms (1)downstairs +(3) upstairs Clean sinks, countertops, taps, mirrors with sanitizing solution Empty garbage & remove to outside bin Clean toilet bowls, seats, frames to base, urinals Sweep floor&wet mop Shine all chrome areas $ $ Total Washrooms 1 1/2 14.50 21.75 39 848.25 TOTAL PER RENTAL FUNCTION $ $ $ (Downstairs Hall) 4 14.50 58.00 39 2,262.00 TOTAL PER FUNCTION WHOLE $ $ $ BUILDING 71/2 14.50 108.75 39 4,241.25 Regular Bi-Monthly Functions (Lions, Lioness) Estimated Total Annual Description Hours Rate Total Functions/Year Cost Downstairs Hall Wash all Tables with sanitizing solution Sweep &Spot mop or Full Wet Mop Empty garbage and remove to outside bin Sweep and mop northeast& northwest stairs Clean Glass on doors $ $ Total Downstairs Hall Area 1 14.50 14.50 30 435.00 By-Law 2015-100 Being a By-law to authorize the execution of.. Page 130 of 211 Attachment"C"to Schedule"A" By-Law 2015-100 Entry Way Sweep and mop floor&front stairs (both up&down) Clean Glass on doors Clean rubber mats $ $ Total Hallway Area 1/4 14.50 3.63 30 108.75 Kitchen Area Wash Counters, Sinks with sanitizing solution Wash outside dishwasher with sanitizing solution Wash outside & inside of Fridge & Microwave &outside of stove with sanitizing solution Sweep floor and wet mop Empty Garbage and remove to outside bin $ $ Total Kitchen Area 1/2 14.50 7.25 30 217.50 Rear Hallway Sweep and mop floor from kitchen & up bar stairs(N/E) Total Rear Hallway 0 30 0.00 Washroom (1) Clean sinks, countertops, taps, mirrors with sanitizing solution Empty garbage and remove to outside bin Clean &sanitize toilet bowl, seat, frame to base Sweep floor and wet mop Shine all chrome areas $ $ Total Washrooms 1/4 14.50 3.63 30 108.75 TOTAL BI-MONTHLY FUNCTIONS $ $ $ (Lions, Lioness) 2 14.50 29.00 30 870.00 By-Law 2015-100 Being a By-law to authorize the execution of.. Page 131 of 211 Attachment"C"to Schedule"A" By-Law 2015-100 Regular Monthly Function(Eastern Star) Estimated Total Annual Description Hours Rate Total Functions/Year Cost Main Hall Wash all Tables with sanitizing solution Sweep &Spot mop or Full Wet Mop Sweep and mop stage as necessary Clean rubber mats Empty garbage and remove to outside bin $ $ Total Main Hall Area 1 14.50 14.50 10 145.00 Entry Way Sweep and mop floor& upper stairs Clean Glass on doors Clean rubber mats $ $ Total Hallway Area 1/4 14.50 3.63 10 36.25 Bar Area Manager to Wash Acupours with sanitizing solution as necessary Wash Counters & Sinks with sanitizing solution Wash Fridge&cooler inside &outside with sanitizing solution &clean glass as required Sweep &wet mop floor& northeast stairs Empty Garbage and remove to outside bin $ $ Total Bar Area 1/4 14.50 3.63 10 36.25 By-Law 2015-100 Being a By-law to authorize the execution of.. Page 132 of 211 Attachment"C"to Schedule"A" By-Law 2015-100 Coat Room Sweep and mop floor Total Coat Room 0 10 0.00 Washrooms (3) Clean sinks, countertops, taps, mirrors with sanitizing solution Empty garbage and remove to outside bin Clean &sanitize toilet bowls, seats, frames to base, urinals Sweep floor and wet mop Shine all chrome areas $ $ Total Washrooms 1/2 14.50 7.25 10 72.50 TOTAL MONTHLY FUNCTION $ $ $ (Eastern Star) 2 14.50 29.00 10 290.00 Monthly Requirements Description Hours Rate Total Dust washrooms(includes ledges), Fire bells, Lights, Exit signs Dust all Electrical Panels Replace light bulbs, Vacuum drapes Clean garbage containers $ _$ Total Monthly 6 1/2 14.50 94.25 12 1,131.00 Bi-Monthly Requirements(every 2 months) Clean corridors, stairwells, and public area walls Buff Main Hall Floor or as required $ = Total Bi-Monthly 3 14.50 43.50 6 261.00 By-Law 2015-100 Being a By-law to authorize the execution of.. Page 133 of 211 Attachment"C"to Schedule"A" By-Law 2015-100 Semi-Annual Requirements or as required by Manager Wash all lights 4 Wash all Walls in Main Hall, kitchen, bar areas &washrooms(including dividers), Ceiling fans, Air ducts 14 Steam clean all carpets and matting 2 Sweep & mop electrical room floor& wipe counter with sanitizing solution (after Lions function) 1/2 Wash wooden &vinyl chairs 2 Fully clean &sanitize inside &outside 4 stove, ovens, & dishwasher $ = Total Semi-Annually 26 1/2 14.50 384.25 2 768.50 Annual Requirements or as required by Manager Wash coatroom walls, coat racks & cupboard 1 Remove all kitchen cupboard drawers, dishes &contents&wash inside & outside with sanitizing solution or as required by Manager 8 Clean all windows and screens, inside & outside areas between windows 1 Wash all basement walls &air ducts 4 Sweep &wet mop janitor& storage areas 1 k I 1 217.50 Grand Total Annually Hourly Additional Items rate Garbage cleanup of hall yard (Immediate vicinity) & parking lot $14.50/hr as required by Manager Laundering dishcloths&towels as needed @ hourly rate as required same Steam Clean -Apprx. 250 cloth chairs @ $13. per hour+equipment rental same By-Law 2015-100 Being a By-law to authorize the execution of.. Page 134 of 211 Attachment"C"to Schedule"A" By-Law 2015-100 Strip & rewax all vinyl tile flooring/or as required by Manager same as required by Manager Note: Empty garbage/recyclables after each function By-Law 2015-100 Being a By-law to authorize the execution of.. Page 135 of 211 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015- 101 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND AUTOFORM CONTRACTING LONDON LTD. FOR THE PROVISION OF SIDEWALK REMOVAL AND REPLACEMENT SERVICES WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for provision of sidewalk removal and replacement services at various locations within the Municipality. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule"A" and forming part of this by-law between the Municipality of Bayham and Autoform Contracting London Ltd. for the provision of sidewalk removal and replacement services. 2. THAT this by-law shall come into full force and effect upon the final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17TH DAY OF SEPTEMBER 2015. MAYOR CLERK By-Law 2015-101 Being a By-law to authorize the execution of.. Page 136 of 211 Schedule"A"to By-Law 2015-101 THIS AGREEMENT DATED THE 17TH DAY OF SEPTEMBER, 2015 BETWEEN: AUTOFORM CONTRACTING LONDON LTD. (Hereinafter called the"Contractor") and of the First Part THE CORPORATION OF THE MUNICIPALITY OF BAYHAM {Hereinafter called the"Municipality") of the Second Part WHEREAS The Municipality contracts for the sidewalk removal and replacement services at various locations within the Municipality; NOW THEREFORE IN CONSIDERATION OF the mutual covenants herein contained, the payments required hereby, and such other consideration as the parties hereto deem acceptable, the parties agree as follows: Section 1- Definitions For the purposes of this Agreement, 1.1 "Council" shall mean the Council of the Corporation of the Municipality of Bayham; 1.2 "Manager of Public Works" shall mean the Manager of Public Works of the Municipality of Bayham or designate; Section 2- General Provisions 2.1 The Contractor shall be solely responsible for the removal and replacement of specified concrete sidewalks within the Municipality of Bayham for the time period of September 17, 2015 to May 31, 2018 in accordance with this Agreement, OPSD specifications and in accordance with the reasonable directions given by the Manager of Public Works, or designate from time to time. 2.2 The Contractor shall supply all labour and equipment required for the removal and replacement of specified concrete sidewalks within the Municipality of Bayham. 2.3 The Contractor shall be responsible for any damage made to Municipal or private property including but not limited to parking curbs and sod repairs. Any damage will be repaired at the expense of the Contractor and approved by the Municipality. 2.4 The Contractor shall be responsible to maintain the standards as set in this agreement as directed by the Manager of Public Works or designate. By-Law 2015-101 Being a By-law to authorize the execution of.. Page 137 of 211 Schedule"A" By-Law 2015-101 Section 3—Work 3.1 The Municipality shall annually provide the Contractor amounts of specified sidewalks to be removed and replaced. 3.2 The Municipality and the Contractor shall mutually agree upon timing of work to be completed. 3.3 Payment shall be made in accordance with the attached Appendix 'A' and the Municipality will annually sign the required 'Quote' Sheet. Section 4- Insurance 4.1 The Contractor shall hold an insurance policy in the amount of$2,000,000 naming the Municipality of Bayham as additional insured. A copy of the same shall be provided to the Municipality prior to the commencement of any removal and replacement of specified concrete sidewalks activities. 4.2 The Contractor shall indemnify and save harmless the Municipality from all injuries and accidents arising from any work undertaken as a result of this Agreement save and except from damage caused by the negligence of the Municipality or their employees. 4.3 The Contractor shall be required to show proof of registration with the WSIB. Section 5-Termination 5.1 If the Contractor neglects or fails to carry out or to comply with any of the terms, covenants, undertakings or conditions of this Agreement, the Municipality may, after having given written notice to the Contractor of such default, terminate this Agreement by giving thirty(30)days notice in writing to the Contractor and this Agreement shall be deemed to be terminated on the day specified in the notice. 5.2 The Contractor may terminate this Agreement for any reason by giving thirty (30) days notice in writing to the Municipality and this Agreement shall be deemed to be terminated on the day specified in the notice. Section 6 - Notice 6.1 All notices, consents, approvals or other communications permitted or required to be given under this Agreement (collectively "Notices") shall be in writing, shall not be unreasonably withheld or delayed unless otherwise specifically provided for in this Agreement, and shall be personally delivered; or sent by prepaid registered mail to the applicable address set out below: (a) in the case of the Municipality: Attention: Manager of Public Works Municipality of Bayham 9344 Plank Road Straffordville, ON NOJ 1YO Office: (519)866-5521 ebradfieldAbayham.on.ca By-Law 2015-101 Being a By-law to authorize the execution of.. Page 138 of 211 Schedule"A" By-Law 2015-101 (b) in the case of the Contractor: Attention: Company Address: Phone Number Email: Section 7 -Agreement Definition 7.1 No amendment of this Agreement shall be deemed valid unless effected by a written amendment signed by both parties and no waiver of rights of any kind under this Agreement shall be effective unless in writing by the party for whom they are a benefit. 7.2 If a Court of competent jurisdiction should declare any section or part of a section of this Agreement to be invalid or unenforceable, such section or part of a section shall not be construed as being an integral part of the Agreement or having persuaded or influenced a party to this Agreement to execute the same, and it is hereby agreed that the remainder of the Agreement shall be valid and in full force and effect. 7.3 This Agreement constitutes the entire Agreement between the parties to this Agreement and supersedes any prior Agreements and understandings, oral or written. 7.4 Nothing in this Agreement derogates from, interferes with, or fetters the exercise by the Municipality of all of its rights and obligations as a municipality (whether discretionary or mandatory), or imposes any obligations on the Municipality in its role as a municipality, and the Municipality shall not be prevented from or prejudiced in carrying out its statutory rights and responsibilities, including its planning rights and responsibilities. Nothing in this Agreement derogates from, interferes with, or fetters the exercise by the Municipality's officers, employees, agents, representatives or elected and appointed officials of all of their rights, or imposes any obligations on the Municipality's officers, employees, agents, representatives or elected and appointed officials, other than as expressly set out in this Agreement. 7.5 No communication or dealing between the Contractor and any department, committee, body, officer, employee, agent, representative or elected or appointed official of the Municipality that is not clearly in respect of and in accordance with this Agreement will not be deemed to be a communication or dealing under this Agreement between the Contractor and Municipality as parties to this Agreement or affect the Municipality with notice of any such communication or dealings. It is intended and agreed that any communication or dealing between the Contractor and the Municipality as parties to this Agreement will only be effective if delivered in accordance with the notice provisions in this Agreement. No communication or dealing between the Municipality as party to this Agreement and the Contractor as a party to this Agreement will relieve the Contractor from the responsibility of discharging its lawful obligations to the Municipality imposed by statute, regulation, by-law or by any other lawful manner separate and apart from the obligations imposed under this Agreement. By-Law 2015-101 Being a By-law to authorize the execution of.. Page 139 of 211 Schedule"A" By-Law 2015-101 Section 8- No Waiver 8.1 No condonation, excusing or overlooking by the Municipality of any default, breach or non- observance of any of the Contractor's obligations under this Agreement at any time or times shall affect the Municipality's remedies or rights with respect to any subsequent(even if by way of continuation)default, breach or non-observance. 8.2 No waiver shall be inferred from or implied by anything done or omitted by the Municipality. 8.3 Any written waiver by the Municipality shall have effect only in accordance with its express terms. 8.4 Except as stated otherwise in this Agreement, time shall be of the essence in the performance of all covenants and agreements herein. Section 9- Successors and Assigns 9.1 This Agreement shall enure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, administrators, successors and assigns. 9.2 This Agreement shall not be assigned or transferred in any way by the Contractor. Section 10- Counterparts 10.1 This Agreement may be simultaneously executed in several counterparts, each of which when so executed shall be deemed to be an original and such counterparts together shall constitute but one and the same instrument. Section 11-Interpretation 11.1 In construing this Agreement,words in the singular shall include the plural and vice versa and words importing the masculine shall include the feminine, and the neuter and vice versa, and words importing persons shall include corporations and vice versa. IN WITNESS WHEREOF the parties have duly executed this Agreement this 17th day of September, 2015. SIGNED,SEALED AND DELIVERED in the presence of ) THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Authorized to be executed by ) PAUL ENS By-law 2015-101 passed on the ) MAYOR 17th day of September, 2015 ) LYNDA MILLARD CLERK )AUTOFORM CONTRACTING LONDON LTD. By-Law 2015-101 Being a By-law to authorize the execution of.. Page 140 of 211 Attachment"A"to Schedule"A" By-Law 2015-101 ATACHMENT"A" TO SCHEDULE "A" BY-LAW 2015-101 REMOVAL AND REPLACEMENT OF SPECIFIED CONCRETE SIDEWALKS 2015-2018 Concrete Sidewalk- Remove& Replace 2015-5/31/2016 5/31/2016-5/31/2017 5/31/2017-5/31/2018 (m2) 0-39.9 $117.50 $119.85 $122.25 40-79.9 $88.10 $89.86 $91.66 80+ $77.20 $78.74 $80.32 *includes topsoil and seed restoration `removal includes trucking to a municipal disposal site General Provisions: i. Two (2)year materials and workmanship warranty; third party damage not included. ii. Asphalt Restoration $240.00/MT(includes excavation and saw cutting) iii. Granular'A' $16.30/MT (where more than 75 MM is required—supply and place) iv. Payment based on field measurements of completed work at quoted prices. v. Autoform supplies all labour, equipment and material to fine grade, place,finish and cure the product to OPSD specifications. vi. Initial mobilization included in pricing. Additional mobilizations at cost. vii. Traffic control and concrete testing by others. viii. The above CURB prices are for production work only. Short sections, handformed sections, repairs & custom work are extra. ix. Reinforcing steel and mesh are extra. x. Sidewalk repairs and custom work are extra. Additional sidewalk over 125mm is $4.50/sq m/25 mm increase in thickness. xi. Quarry stone is $1.50/sq m. Requested fibre mesh is EXTRA. xii. EXTRAS-Coloured concrete, sandblasting, sealants, caulking and stains. All add mixtures to regulate concrete temperatures(ice, heat). EXTRA- Nov 1st- heated concrete$2.98/unit, frost protection $1.75/unit, bubble tarps$2.10/unit. Autoform will honour pricing for spring work to avoid these EXTRAS. There will be no warranty on any work after Nov 15th. The General contractor assumes full responsibility for curing and strength gain. By-Law 2015-101 Being a By-law to authorize the execution of.. Page 141 of 211 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW No. 2015-102 BEING A BY-LAW TO DESIGNATE THE ENTIRETY OF THE MUNICIPALITY OF BAYHAM AS A COMMUNITY IMPROVEMENT PROJECT AREA AND APPROVE A COMMUNITY IMPROVEMENT PLAN AS PART OF THE ELGINCENTIVES COMMUNITY IMPROVEMENT PLAN WHEREAS Sections 28 and 17 of the Planning Act, RSO 1990, Chapter P.13, as amended, provide for the designation of a Community Improvement Project Area and for the adoption of a Community Improvement Plan; AND WHEREAS a Community Improvement Plan attached hereto as Schedule 'A' has been prepared for the proposed Community Improvement Project Area; AND WHEREAS the Community Improvement Plan conforms to the Municipality of Bayham Official Plan; THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT the entirety of the Municipality of Bayham is hereby designated as a Community Improvement Project Area; and 2) AND THAT the Municipality of Bayham Elgincentives Community Improvement Plan, attached hereto as Schedule 'A' and forming part of this By-law, is hereby adopted; and 3) AND THAT this By-law shall come into force and take effect on the day of the final passing thereof; and 4) AND THAT By-law No. 2015-072, By-law No. 801, By-law No. 2402, By-law No. 2576, By-law No. 2005-021 and all previous Community Improvement Plan By-laws be repealed. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY OF SEPTEMBER 2015. MAYOR CLERK By-Law 2015-102 Being a By-law to designate the entirety of... Page 142 of 211 C f = 0- \ ,,,ii, - ›- -4-, Q j M r INC ._.--a-- 1., . 1 p > O Wiil , m .__IE Z '"'"--------------------._........__ < - ' '-+ U E r _ 4 ,. E E W t::(13 .. ,, 4. e .• O Y # ' f i ii V CO F (11) t (1'Y C co• it U. < Z _ -±- . ..--. zZ � w W � Sr O jilAillff ,tiZ CJ o Aim O44 'lit �" r w , By-Law 2015-102 Being a By-law to designate the entirety of... Page 143 of 211 c;" O CD (TQ TABLE OF CONTENTS 1.0 Introduction to the CIP 1-1 2.0 Basis for the CIP 2-1 o 3.0 Goals and Objectives 3-1 4.0 Community Improvement Project Area... 4-1 5.0 Financial Incentive Programs 5-1 6.0 Administration 6-1 7.0 Marketing Strategy 7-1 8.0 Monitoring Strategy 8-1 Glossary Schedule A - Elgincentives CIPA and Sub-Areas Schedule B - Elgincentives CIPA and Priority Area Appendix 1 - Map of the Elgincentives County- 11) CD Wide Framework O dID eql 01 uoi13npoa1uI ,......., .....0 zoz 3 � �v7 Q Z OQ x . 4 ";s FTJ 1' �, z• i ,� / Q '��VtiWI41I^^4 10.0 ._N W By-Law 2015-102 Being a By-law to designate the entirety of... Page 145 of 211 N to Bayham Elgincentives Community Improvement Plan 1 -1 September 2015 GC? b7 Since Elgin County is an Upper-tier Municipality with a .0 coordinating role over its seven distinctive and unique lower- o tier municipalities, the intent of a County-wide framework for CD community improvement is to advance local economic goals 64• Introduction and priorities in key areas of economic activity, where the local municipalities and the County have determined the need is the CD to the CIP greatest, and where there will be significant Countywide CD CD benefits. As discussed further in Section 2.0 of this CIP, this includes the following key areas (where they occur in each local Municipality): The following is an introduction to the Bayham Elgincentives CIP. This CIP a) Downtowns/main street areas; b) The agricultural areas; is part of a larger framework for c) The ports/lakeshore areas;and, community improvement that is being d) Other key tourist and outdoor recreational areas. implemented by local municipalities To assist in supporting economic growth in these key areas, across Elgin County. each of the seven CIPs, which make up the County-wide framework, contain a set of financial incentive programs that 1 .1 Purpose may be implemented during the life of this CIP. The Municipality of Bayham will work with the County(as described The Municipality of Bayham has adopted this Community in Section 6.0 of this CIP)to determine which programs will be Improvement Plan (CIP) as a component of a progressive and put into effect annually based on local priorities. Elgin County strategic County-wide framework for community improvement will participate in the financial incentive program in accordance CfQ planning that is to be administered and funded in partnership with the Planning Act and Section F6.2 of the Elgin Official CD with Elgin County.The County-wide Vision and Implementation Plan. Document can be found online at www.Elgincentives.ca. O t.) Section El gincetives 1 O_ to Bayham Elgincentives Community Improvement Plan 1 -2 C September 2015 GA b7 1 .2 What is a Community 1 .3 Authority Improvement Plan? p The Planning Act is the primary piece of legislation that a A CIP is a municipal planning tool established by the Ontario provides for the preparation of CIPs. Specifically, Section 28 64 Planning Act. Many municipalities across Ontario have of the Planning Act sets out the following: CD prepared CIPs in order to achieve important community goals, 1. Types of projects/activities/works that are such as: considered 'community improvement', which can • include the redevelopment, rehabilitation, or other Facilitating and coordinating the transition of neighbourhoods and areas; improvements to residential,commercial, industrial, and • Stimulating economic growth and development; public buildings, structures, or facilities. • Assisting businesses/ property owners with repair, 2. A community improvement planning process rehabilitation,and redevelopment projects;and, whereby a municipality must first identify and adopt by • Raising awareness of local needs and priorities. by-law a designated 'community improvement project area', after which a 'community improvement plan' may Simply put, a CIP is a planning document that sets out tools be prepared and adopted by a municipal Council. and strategies for improving the built, economic, and social However, this may only be done where there are environment in designated areas of a municipality. community improvement policies in the municipality's Under Section 106 of the Municipal Act, municipalities are Official Plan (which is the case in the Municipality of prohibited from directly or indirectly assisting local businesses Bayham,as discussed in Section 2.0 of this CIP). by giving or lending money. However, having a CIP in place 3. Tools that can be implemented once a 'community allows the municipality to assist financially with improvements improvement plan' is adopted by a municipal Council, to private properties. Therefore, this CIP identifies a set of ten which include grants or loans to owners and tenants financial incentive programs that may be available to owners (with consent of the owner) of land and buildings within CfQ and tenants of lands and buildings within the Municipality of the community improvement project area. Bayham. 4. Eligible costs for which a municipality can provide O such grants or loans, which may include costs related to development/ redevelopment or construction/ t.) Section El inceres g 1 Vi O cc) Bayham Elgincentives Community Improvement Plan 1 -3 September 2015 oc reconstruction projects for rehabilitation purposes or 1.1 Contents for the provision of energy efficient improvements. The contents of this CIP are as follows: In addition to the above, the Planning Act states that upper-tier municipalities in Ontario (including Elgin County) have the • A brief overview of the background and basis for this (ca'' CIP is provided in Section 2.0; ability to participate in (i.e., contribute financially)CIP programs cp adopted by local municipalities. This is permitted only where • Goals and Objectives for County wide Community Improvement are provided in Section 3.0; there are Official Plan policies in place relating to the making of grants or loans. As discussed in Section 2.2 of this CIP, since • The Community Improvement Project Area is identified in Section 4.0 (with maps provided as schedules to this there are such policies in place in the upper-tier Official Plan, CIP); Elgin County may participate in the programs established by • Information about financial incentive programs (or this CIP. `Elgincentives) is provided in Section 5.0; • Administrative details about how this CIP will be implemented, marketed, and monitored are set out in Sections 6.0, 7.0, and 8.0;and • A Glossary is intended to assist in the interpretation of this CIP. b 11) va CD OC O Elg i n c a_ t:-Yo � . dID ani. JOI S!S1 9 — s �, 0 z .• a J 4 S• 464 4,sesta 0 a C A ' 0a C (1 ° bA W By-Law 2015-102 Being a By-law to designate the entirety of... Page 149 of 211 N Bayham Elgincentives Community Improvement Plan 2-1 September 2015 oa Elgin County Economic Development Strategy 2 .O In 2011, the County implemented an Economic Development Strategy (EDS), with the primary objective being to foster or CD crEi. B as i s for the CIP create an environment that supports the growth of the economy and prosperity for local residents. The EDS Cemphasizes the importance of the creative rural economy in CD The Bayham Elgincentives CIP has order to create an enabling environment for the following key CD been prepared based on a number of areas: CD • County and local Municipal planning Agriculture; • Tourism;and documents and information sources, . Downtowns/Mainstreets. as summarized in this Section. In reviewing the goals of the County's Economic Development Strategy, it has been determined that this CIP has the potential 2.1 County-wide Economic to: Development Goals/Priorities • Assist businesses and property owners with repair, rehabilitation, and redevelopment projects, in order to As stated in the introduction to this CIP, the intent of a County- help enhance civic pride and ownership throughout the wide framework for community improvement is to implement County. Planning Act tools consistently in each of Elgin's seven local municipalities as a part of a coordinated strategy to advance • Promote secondary uses on agricultural land,which are local economic goals and priorities. Prior to the development now permitted through the County's Official Plan. of this CIP, a review of the County's Economic Development • Support enterprise development through the use of Strategy and Official Plan was completed to identify key goals financial incentive programs. and priorities that can be supported in order to provide an • Send a clear message to the business and overall public benefit to the Municipality of Bayham and Elgin development community on behalf of the Municipality of County as a whole. The following is a summary of the findings. Bayham and Elgin County that there is a commitment Section El inceres g 2 to Bayham Elgincentives Community Improvement Plan 2-2 C September 2015 GC? b7 by both levels of government to stimulating economic • Support the efforts of existing Business Improvement growth and attracting/retaining businesses. Areas and Chambers of Commerce to promote retail Sand façade improvements of buildings. • Create positive stories about revitalization and business `D development within the community. • Support the creation of interesting and accessible public places to generate activity and vitality and attract Elgin County Official Plan people and business to Elgin County communities. co • Promote the growth of tourism throughout the County CD The 2012 County Official Plan has a clearly articulated set of with particular emphasis in areas where there is an CD long-term goals for Elgin, which emphasize the importance of existing tourism base including the ports/waterfront agriculture, downtown areas, and the 'ports'. For example, the areas, downtown/main street areas, recreational areas followingOfficial Plangoals are set out for Elgin's economic and agricultural/rural areas. 0 9 prosperity,which will be supported by this CIP: • Enhance the profile of the County, its communities, ports and tourism attractions and destinations. • To reinforce the function of the downtown areas in • Maintain agriculture as the principal economic activity in settlement areas as cultural, administrative, the rural areas of the County. entertainment, retail and social focal points of the community. • Support opportunities for farmers to protect, diversify • To support the role of the ports'in the County as the and expand their operations. primary locations for tourism and related economic This CIP is in support of these County-wide policies, where activity. they apply in the Municipality of Bayham. • To provide opportunities for a wide range of appropriately scaled agriculture-related and secondary 2.2 County-Wide Policies for uses in the Agricultural Area. Community Improvement In addition, the County's Official Plan establishes policies that will support the goals, actions and strategies of the Economic Section F6 of Elgin County's 2012 Official Plan sets out CfQ Development Strategy. For example, the Official Plan states policies related to community improvement planning by an CD that it is a policy of the County to: upper-tier municipality, as required by the Planning Act. Section F6.1 provides a number of objectives for O E1g inceres Bayham Elgincentives Community Improvement Plan 2-3 September 2015 oc tc community improvement in the County, which are broad and community improvement plan that has come into effect, on address a wide range of needs and opportunities. such terms as to security and otherwise as the council considers appropriate. Specifically, the following objectives from the County's Official 64• Plan will be supported by this CIP, which is intended to On the basis of the above, Elgin County may participate in the diversify the economic base and improve the built environment financial incentive programs contained in this CIP. cp of Bayham,with a focus on agricultural areas, downtown areas, CD and the 'ports': 2.3 Bayham Policies for Community CD e) Enhance retail and downtown commercial areas within Improvement the municipalities; g) Promote energy efficiency and sound environmental Enabling Official Plan Policies design; As required by the Planning Act, Section 7 of the Official Plan h) Foster economic growth within designated areas; of the Municipality of Bayham contains provisions for the j) Enhance the visual characteristics of neighbourhoods; development of a CIP. Specifically, the policies set out and, community improvement goals, objectives, and implementation k) Encourage local participation in funding programs. policies. The following is a discussion of the key policies that It is also important to note that there are policies in the generally address local economic development and County's Official Plan dealing with upper-tier participation in a beautification and are therefore in support of this CIP: lower-tier CIP. As mentioned earlier, the Planning Act states that an upper-tier municipality may participate in the financial Community Improvement Goals: incentive programs contained in a lower-tier CIP, or make • Section 7.1.1.1 states that a goal for community grants to the lower-tier related to the implementation of these improvement in Bayham is: To utilize community programs, provided the appropriate policies are included in the improvement initiatives as an incentive to attract new Upper-tier Official Plan. Accordingly, Section F6.2 of the commercial to the hamlets. crq CD County's Official Plan states: • Section 7.1.1.4 states that another goal is to more k' County Council may make grants or loans to the council of a broadly address economic development: To protect o and improve the economic well being of the lower tier municipality for the purpose of carrying out a Municipality and its residents by encouraging and/or N Section El incerves g 2 N Bayham Elgincentives Community Improvement Plan 2-4 September 2015 (Fa participating in programs that will promote new jobs, new capital investment and increases in the economic Policies for Identifying Community Improvement Project Areas: base and municipal tax base, having regard for the • Sections 7.2 and 7.3 deal with the identification of cost/benefit relationship of such programs. Community Improvement Project Areas in the CD °° Communit Improvement Ob ectives: Municipality of Bayham, as required by the Planning y I Act. CD • Sections 7.1.3 and 7.1.4 identify a range of objectives • Specifically, Section 7.2.2 identifies the following for community improvement, including the following, relevant criteria for commercial areas: CD which are supported by this CIP: - Areas of predominately commercial land use which rD - To encourage the rehabilitation of existing are potentially stable and viable; commercial and institutional developments in the - A need for aesthetic improvements or beautification Hamlets and Villages; which may enhance the commercial viability of - To improve the overall attractiveness of the businesses in the area;and commercial areas in terms of aesthetics and public - An observed decline in the commercial assessment amenities; in the area and/or a decline in the number or variety - To diversify and expand the economic base of the of commercial establishments in the area. Hamlets and Villages and to expand the range of • Section 7.2.3 identifies the following 'other' relevant services and shopping opportunities available in the criteria: Hamlets and Villages; - Condition and appearance of buildings, - To generally foster local economic growth; landscaping and other site features in relation to a - To promote the establishment, expansion and Maintenance and Occupancy Standards By-law; rehabilitation of tourism and tourist destination- - Condition and adequacy of municipal recreational oriented uses within existing buildings;and services and facilities such as parks, play - To encourage the establishment, expansion and equipment, trails, beaches, sports fields, camping .ti rehabilitation of agriculture-related and secondary facilities and water access points; cra uses within existing buildings in the agricultural - Size, location and type of signage, adequacy, cp area. location and condition of off-street parking, w commercial vacancy rate, pedestrian accessibility o to businesses, appearance of street, including front and rear building facades and potential for Section El incefes g 2 O_ Bayham Elgincentives Community Improvement Plan 2-5 September 2015 ac expansion (inventory of serviced and zoned lands) Other Relevant Official Plan Policies in the Commercial designation; - The area or site constitutes a vacant, underutilized, In addition to the community improvement policies discussed °a. above, there are number ofgeneralgoals, objectives, and CD or vacant property that was previously developed 1 • and may be contaminated;and policies in the Municipality of Bayham Official Plan, which 64 - Any other environmental, social, or community broadly aim to foster economic growth and revitalization in the CD C° economic development reasons, in conformity with downtown/main street areas, agricultural areas, • the policies of the County of Elgin Official Plan and ports/lakeshore areas, and other key tourist and outdoor CD this Plan. recreational areas, and are therefore in support of and C • Based on the criteria identified in Section 7.2, Section consistent with the goals and objectives of this CIP. 7.3 of the Official Plan states: - Municipal Council may designate by by-law, Section 1.2 of the Official Plan sets out a number of objectives "Community Improvement Project Areas", the that the Official Plan intends to achieve. The following are in boundaries of which may be the entire Municipality support of this CIP: or part of the Municipality of Bayham. These areas will be eligible for `community Improvement" as a) To encourage and support the agricultural industry as defined in the Planning Act. the primary economic activity in the Municipality of Bayham; On the basis of the criteria identified above, and as discussed d) To provide a policy framework for the development further in Section 4.0 of this CIP, the entire Municipality of and expansion of other economic sectors such as Bayham has been designated a Community Improvement tourism, the harbourfront, transportation, petroleum Project Area for the purpose of the Bayham Elgincentives exploration; Community Improvement Plan. The intent in doing so is to f) To provide community improvement goals, objectives apply community improvement tools in all of the key areas of and implementation policies which will contribute to economic activity. the stabilization, preservation and improvement of existing and viable residential, commercial, industrial, cro harbourfront, and recreational areas in the Municipality of Bayham;and m) To promote and facilitate the expansion and o diversification of the economy and tax base in the Municipality. Sect E1g inceres to Bayham Elgincentives Community Improvement Plan 2-6 September 2015 GA b7 In addition, Section 1.4 outlines the following goals, which are 2.4 Community Improvement also in support of this CIP: Background and Options Memo c) To place a high priority on maintaining and initiating agricultural production on high quality agricultural A full discussion of the findings of the background work lands;and undertaken in support of the development of this CIP (i.e., the CD m) To facilitate the future development of Lake Erie review of County economic development priorities/policies, a shoreline and land adjacent to Big Otter Creek within local policy review, and consultation events) was documented 0 Port Burwell and Vienna for public and private in a`Community Improvement Background and Options Memo' recreation and commercial uses, while preserving the scenic character of these lands, and preventing dated December 2014 (and revised in January 2015), which incompatible permanent development on lands subject was circulated to each of the seven local municipalities for to natural hazards. review and comment. This memo is an important basis for the Bayham Elgincentives CIP and can be reviewed for additional background information. The memo can be obtained from www.elgincentives.ca. 00 CD 0 Elg i n ceIes seA 3efgo pue spoo INI ti % 0 00 z t f' Z Z x4 ._• a. , . IP a 04 C c By-Law 2015-102 Being a By-law to designate the entirety of... Page 156 of 211 N Lu Bayham Elgincentives Community Improvement Plan 3- 1 2. September 2015 (IQ Objectives have also been identified, which represent the tangible actions and outcomes that the Municipality of Bayham, o 3 . 0 in cooperation with Elgin County, aim to achieve through the implementation of this Plan. ag_ Goals and Importantly, as set out in Section 5.2, in order to be eligible for CD any of the financial incentives programs offered through this Objectives CD CIP, a proposed project must contribute to the goals and objectives set out below. CD `< For each of the goals and objectives, a set of targets has also This Section introduces the goals and been established for the purpose of monitoring the objectives of the Bayham effectiveness of this CIP. The targets are presented as part of Elgincentives CIP and articulates the a monitoring strategy in Section 8.0 of this Plan. intended outcomes of the community 3.2 Goals improvement programs. The goals of the Elgincentives CIP are shown in Figure 1 below, which also demonstrates how each of the goals will 3.1 Purpose of the Goals and support and reinforce each other. Objectives A series of goals have been developed based on the findings of the background work and consultation activities described in Section 2.0 of this Plan. The goals are established for the oira purpose of articulating how the Elgincentives CIP is intended to provide an overall public benefit to the Municipality of Bayham. The goals represent the overall intended result of this Plan. Elg incees m O_ LA Ba ham Elgincentives Community Improvement Plan 3 - 2 co 5- September 2015 ac Cd 3.3 Objectives 03. E5 For each of the goals shown in Figure 1, a number of specific CD and measurable objectives have also been identified, as a' A B shown in the tables below. F To stimulate To improve quality economic growth ofplace for Goal Ob th es `D and diversification. 1. To encouragege the expansion residents and of the agribusiness sector ;, visitors. through new and expanded sc value-added/agricultural o related enterprises. 2. To encourage the expansion of business activity for To improve the existing commercial stability and businesses in the downtown sustainability of the areas/mainstreets of tax base• To stimulate settlement areas. Aeconomic growth 3. To increase the number of and business start-ups. diversification. 4. To increase tourism. 5. To increase the number of Figure 1: Goals of the Elgincentives CIP tourist accommodation establishments. 6. To increase the number of creative economy b Pbusinesses. 7. To increase employment co opportunities for local oo residents. 0 �n N E1 ince1 g es r N Bayham Elgincentives Community Improvement Plan 3 - 3 September 2015 ac Goal Ob"ectives Goal Objectives 1. To improve the appearance of major entry points and tourism corridors. 2. To improve the appearance To improve the and utilization of the quality of place lakeshore. for residents and 3. To improve the appearance visitors. of the Municipality of Bayham and foster civic pride through ro improvements to private properties. CIG CD O S Elg inceres 13anv l3eioJd lueweAojdwl Aiiunwwoo E , ® .r c7 4 -,,f; Z r Z Z )1.4 i 1 iit I '_ .•cA Ir o � 4 0 U an w By-Law 2015-102 Being a By-law to designate the entirety of... Page 160 of 211 N Bayham Elgincentives Community Improvement Plan 4-1 2. September 2015 oa 4. 0have been designated (by by-law) as such by Council, and are shown on Schedule A of this CIP. To demonstrate how this CIP will work with other local Community Elgincentives CIPs adopted throughout Elgin County, a map crEi. showing the overall County-wide Framework is also provided CD as Appendix 1. However, since this CIP applies to the CD m p rove m e n t geographic boundaries of the Municipality of Bayham only, the CD map of the County-wide framework is provided as context and does not constitute a part of this CIP. CD F ro'ect Area Financial Incentive Programs may be available to registered owners, assessed owners, and tenants (with consent of the In accordance with the Planning Act, owner) of lands and buildings located within the CIPA, subject to a number of eligibility criteria, as described in Section 5.0 of the following Section identifies the this CIP. Community Improvement Project Area In addition, the type of improvement projects that may be that has been designated for the funded by incentive programs is subject to the Community Improvement `Sub-Area' in which lands/buildings are located. purpose of this Plan. These`Sub-Areas"are introduced in Section 4.2. 4.1 Community Improvement Project 4.2 `Sub-Areas' Area Prior to the development of County-wide framework for community improvement, it was determined that there are a vra In order to achieve the broad, economic development-focused number of key areas of local economic activity in Elgin County goals and objectives of this CIP, all lands located within the as a whole where the need for improvement is the greatest and �- Municipal boundary of Bayham are included within the where investment will result in significant economic °-n Community Improvement Project Area (CIPA). These lands E1g inceres N cn Bayham Elgincentives Community Improvement Plan 4-2 c September 2015 (IQ development benefits. The local Council of Bayham has indicates whether or not they are eligible for the incentive supported the identification of these areas,which include: programs contained in this CIP. a) Downtowns/main street areas; 4.3 `Priority Areas' b) The agricultural areas; c) The ports/lakeshore areas;and, In addition to designating a CIPA and 'Sub-Areas', it has also d) Other key tourist and private outdoor recreational areas. been determined that there are certain key areas within Therefore, in addition to designating the entire Municipality as Bayham (and other parts of the County) where local a CIPA, the following `Sub-Areas' have also been identified investment will have the greatest economic benefit/impact. CD throughout the County, which are shown on Schedule A of this Therefore, these areas have been identified as `Priority Areas' `< recognizing that they should be prioritized with respect to o� CIP: improvement projects and the provision of financial incentives. 1. The Settlements Sub-Area (which incudes the `Priority Areas'in the Bayham include the following: downtowns/main street areas and ports of Bayham as identified in the local Official Plan);and 1. Tourism Corridors (which include corridors as identified on Schedule B of the County's Official Plan, in 2. The Agricultural Sub-Area (which generally include addition to other locally identified corridors);and lands that are designated Agriculture by the County Official Plan). 2. The Lakeshore Area (which is identified as having exceptional scenic vistas, aesthetic settings and Collectively, these two "Sub-Areas' make up the entire recreational opportunities in Section 1.4 of the Bayham geographic area of the Municipality of Bayham, which is why Official Plan. The Official Plan also states that future the Municipality as a whole has been designated as a CIPA. development of the lakeshore should be facilitated, However, the 'Sub-Areas' are important to the overall especially for recreation and commercial uses). implementation of this CIP since it is recognized that there are different types of properties and uses in each of the areas of As discussed in Section 5.0 of this CIP, for some of the ura economic activity that should be eligible for incentive programs. incentive programs in this CIP,the value of financial incentives Therefore, Section 5.2 provides a description of the types of will be greater for registered owners, assessed owners, and °1 properties and uses within each of the `Sub-Areas' and tenants (with consent of the owner) of lands and buildings that are located in 'Priority Areas'. tv Section E1 ince yes g :4 sweib ad ani�ue3uI Ie!3UeU !d ...... .5. vZ . P,. „ Z1� Irj :' � l ZwcW a t.,- .•4 , c o c z 0 v bn w By-Law 2015-102 Being a By-law to designate the entirety of... Page 163 of 211 N Bayham Elgincentives Community Improvement Plan 5-1 • September 2015 oa 1. A Tax Increment Equivalent Grant for Major Projects; 5 .0 2. A Façade,Signage,and Property Improvement Grant; 3. A Building Improvement/Restoration Grant; CD Financial Incentive 4. A Building Conversion/Expansion Grant; 5. An Energy Efficiency Retrofit Grant; CD P roc rams 6. An Outdoor Art Grant; cD 7. A Feasibility, Design,and Study Grant; 8. An Application and Permit Fees Grant; CD A set of financial incentive programs 9. A Multiple Property Owners Supplemental Grant; and is introduced in this Section, which 10. A Savour Elgin/Elgin Arts Trail Supplemental Grant. may be available to eligible Section 5.2 of this CIP identifies a set of criteria that must be owners/tenants in the Cl PA. The met in order to be eligible for any of these programs. Detailed programs are intended to stimulate information about how each of the incentive programs works is provided in Section 5.3 to 5.12. private sector investment in land and buildings. 5.2 Eligibility 5.1 The Programs General Eligibility Criteria In order to be eligible for any of the financial incentive The Municipality of Bayham may provide funding for, and Elgin programs that may be offered under this CIP, the following County may participate in, any of the following incentive general eligibility criteria must be met: programs during the term of this CIP, subject to the availability cp of Municipal and County resources: rn 0 --n Elg ince t ves O_ Bayham Elgincentives Community Improvement Plan 5-2 September 2015 ac 1. The lands and buildings subject to an application must be 9. Financial incentives will not be applied retroactively to located the CIPA designated by by-law for the purpose of works started prior to approval of applications and any this CIP. application for costs incurred prior to the adoption of this 2. The type of property or use subject to an application must CIP will not be considered eligible. CD be identified as eligible within the applicable'Sub-Area', (as 10.The property owner must have no outstanding property tax identified on the table on the following page). arrears, or any other outstanding Municipal/County CD 3. All proposed projects must result in some level of accounts receivable on the subject property at the time of improvement or rehabilitation over the existing conditions application. and will not simply represent a life cycle replacement. 11.Applicants will be required to disclose all other funding CD 4. All projects must contribute to achieving one or more sources, including governmental, private, or not-for-profit community improvement goals (as identified Section 3.0 of funding to support the project. These shall be taken into this CIP). consideration in the review of applications and the value of 5. Unless otherwise specified, registered owners, assessed incentives may be reduced as a result. Applicants who owners, and tenants (with consent of the owner) of private receive funding for projects via the Bayham Elgincentives land or buildings may be eligible for financial incentives. CIP may not be eligible for funding for the same project under any other CIP that has been adopted by Municipal 6. The total value of all grants provided to an owner/tenant Council. shall not exceed the total value of eligible costs for a project. 12.The proposed works will conform with all Municipal policies, standards, and procedures, including the Official Plan, 7. A property is eligible for the Tax Increment Equivalent Zoning By-law, Design Guidelines (if applicable) and Grant for Major Projects once during the term of this CIP. heritage matters, in addition to being subject to a review 8. For all other incentive programs, a property may be eligible and the issuance of necessary planning and development for multiple grants and may submit multiple applications approvals and building permits pursuant to the Ontario during the term of this CIP; however, the total combined Building Code. crq value of grants approved in any given year shall not exceed $15,000 per property or the total value of eligible v, costs,whichever is less. O '-n Section E1 inceres g 5 N Bayham Elgincentives Community Improvement Plan 5-3 September 2015 oa In addition to these general eligibility criteria, a set of program- Eligible Properties and Uses specific eligibility criteria must also be met, which are outlined in the description of financial incentives(Sections 5.3 to 5.12 of As noted, not all properties and uses located in the 'Sub-Areas' this CIP). A summary table that provides an overview of the will be eligible for financial incentive programs offered in this CD details for each of the financial incentive programs is also CIP. The table below generally describes the types of privately-owned properties and uses within each of the `Sub- provided in Section 5.13. CD Areas' that are the focus of this CIP and therefore eligible for incentive programs. CD CDo Eligible Properties and Uses in the Sub-Areas Table Sub-Area Eligible Properties Eligible Uses • Properties designated Commercial by the • Commercial and mixed-uses. Municipality of Bayham Official Plan,which are • Industrial uses are not eligible. located within or in proximity to an established Settlements downtown or mainstreet area. Sub-Area • Properties designated by the Municipality of Bayham • Tourism and tourist destination-oriented uses and private Official Plan to permit tourism and tourist designation- recreation uses. oriented uses and private recreational uses. • Properties designated Agricultural Area by the • Secondary and agriculture-related uses related to existing farm Agricultural County Official Plan. operations. Sub-Area • Tourism and tourist destination-oriented uses and private fig cp recreation uses(where permitted by the local Official Plan). ca, 0 --n Section E1 ince tves g 5 O_ to O Bayham Elgincentives Community Improvement Plan 5-4 C September 2015 GA 5.3 Tax Increment Equivalent Grant and for or each year thereafter, the value of the grant will decrease as follows: S for Major Projects - In year two, the grant will be equivalent to 90% of the aPurpose and Anticipated Benefits Municipal and/or County portion of the tax increase; - In year three,the grant will be equivalent to 80%of the The Tax Increment Equivalent Grant for Major Projects is Municipal and/or County portion of the tax increase; CD intended to stimulate investment by effectively deferring part of 0 the increase in property taxation as a result of the major - In year four, the grant will be equivalent to 70% of the development, redevelopment, reconstruction, or rehabilitation Municipal and/or County portion of the tax increment; of a lands or building. Grants that are equivalent to a and 0 percentage of the resulting Municipal and/or County portion - In year five, the grant will be equivalent to 60% of the of the property tax increment are provided to a property owner Municipal and/or County portion of the tax increase. following the reassessment of the property. • The maximum value of an annual grant will increase where the property is located within a`Priority Area' (as discussed Value of Grant in Section 4.3 of this CIP). In this case, a grant that is to Applicants should refer to the definition for Tax Increment equivalent to 100% of the Municipal and/or County provided in the Glossary of this CIP, or contact Economic portion of the tax increase will be provided to a property Development staff at Elgin County, in order to further owner for a period of five years. understand how grant values will be calculated. • At the County's sole discretion, where a property is not Where a proposed project satisfies the eligibility requirements, located within a `Priority Area', annual rebates of up to a Tax Increment Equivalent Grant for Major Projects may be 100% of the County's portion of the property tax increase provided on approved applications as follows: may be negotiated between the applicant and the County where: • Following reassessment, a grant that is equivalent to 100% - it is demonstrated that the incentive is integral to the of the Municipal and/or County portion of the tax financial success of the initiative,or increment will be provided to a property owner. Grants Ch will be provided for a period of 5 years. Following year one, - the development incorporates exemplary design °� standards. Elgince tves O_ to Bayham Elgincentives Community Improvement Plan 5-5 CD September 2015 GA • Upon reassessment of the property by MPAC, should the Eligible Projects and Costs total value of the grant be significantly less than the estimated value, the applicant may then have the The Tax Increment Equivalent Grant for Major Projects may be opportunity to withdraw their application for the Tax provided for the following types of major projects on eligible CD 64' Increment Equivalent Grant for Major Projects, and apply properties: for one or more of the additional programs offered through a) The redevelopment of a property for the purpose of a new CD this Plan — which may result in a more significant grant eligible uses; CD value. b) The restoration or improvement of an existing building to accommodate an eligible use; �' Program-specific Eligibility Criteria .-C c) The conversion of an existing building to accommodate an To be eligible for the Tax Increment Equivalent Grant for Major eligible use; Projects, the following criteria must be met (in addition to the d) The expansion of a building that results in an increase to general eligibility criteria set out in Section 5.2 of this CIP): the gross floor area of an eligible use; a) The applicant must be a registered owner/assessed owner e) Infrastructure work including the improvement or of private property located within a 'Sub-Area'. Tenants reconstruction of existing on-site public infrastructure are not eligible for this program. (water services, sanitary and storm sewer);and b) Properties and uses must be eligible in accordance with f) The services of a professional engineer, architect or the Table on page 5-3 of this CIP. planner to design and implement the project. c) The proposed project must be 'major', meaning that only Other types of projects may also be considered eligible, at the those projects that are anticipated to generate a tax discretion of Council. increment as a result of property reassessment will be eligible to apply. Payment d) A property is eligible for the Tax Increment Equivalent The total value of grants shall not exceed the total eligible CfQ Grant for Major Projects once during the term of this CIP. costs of an approved project as invested by the applicant, or CD e) The property owner is responsible for the entire cost of the shall not be paid to the applicant for a period more than five major project. years,whichever is the lesser amount. O t.) Elgincen Eves N Lu Bayham Elgincentives Community Improvement Plan 5-6 2. September 2015 cra Grants may require a financial pro-forma(at the expense of the If a participating property is sold, in whole or in part, before the applicant), an independent third party financial review (at the grant period elapses, the applicant and/or the subsequent expense of the applicant), and a signed agreement (specifying landowner is not entitled to outstanding grant payments (on terms, conditions, performance expectation and duration of the either the portion sold or retained by the applicant.). The uc grant). Municipality may,entirely at its own discretion,enter into a new agreement with any subsequent owners of the property to C Examples of Projects that may be receive outstanding grant payments under this program. CD eligible for the Tax Increment Applicants receiving the Tax Increment Equivalent Grant for Equivalent Grant for Major Projects: Major Projects will not be eligible for any additional incentive `< programs offered through this Plan in any given year during the • Development of a new 2 storey mixed-use term of the CIP. The Tax Increment Equivalent Grant for Major building on a commercial property in a Projects may not be combined with any other financial downtown area. incentive programs offered by this CIP. • Major conversion of the upper floor of an existing commercial building to new residential units. • Major redevelopment of an existing commercial property in a Settlement Area for a commercial use. • Major conversion of an existing agricultural building to accommodate a bed and breakfast establishment with up to 6 rooms. • Major expansion of an existing agricultural ura storage and processing facility. 0 Kin E1g incees N cn Bayham Elgincentives Community Improvement Plan 5-7 C September 2015 cra - The maximum value of thegrant mayincrease to 5.4 Façade, Signage, and Property Improvement Grant $10,000 (or the total value of eligible costs related to S p the project, whichever is less) where the property is located within a'Priority Area'(as discussed in Section Purpose and Anticipated Benefits 4.3 of this CIP). iv The Facade, Signage, and Property Improvement Grant may • For a signage improvement project, a grant may cover be available to eligible property owners and tenants (with 50% of the eligible cost of the signage improvement to a CD consent of the owner) to assist with the financing of maximum of $2,500 (or the total value of eligible costs improvements to a building's facade or signage, or to assist ,�• P 9' 4related to the project,whichever is less). CD with other eligible improvements to private property (i.e., - The maximum value of the grant may increase to parking and landscaping), which may otherwise be considered $5,000 (or the total value of eligible costs related to the cost prohibitive. project, whichever is less) if the building has more Value of Grant than one street address and/or storefront, or if the building has more than one wall that is visible from a Where a proposed project satisfies the eligibility requirements, public street, or fronts onto a laneway or parking lot. a Facade, Signage, and Property Improvement Grant may be - The maximum value of the grant may increase to provided on approved applications as follows: $7,500(or the total value of eligible costs related to the • For a facade Improvement project, a grant may cover project, whichever is less) where the property is 50% of the eligible cost of the facade improvement to a located within a`Priority Area'(as discussed in Section maximum of $5,000 (or the total value of eligible costs 4.3 of this CIP). related to the project,whichever is less). • For a property Improvement project, a grant may cover - The maximum value of the grant may increase to 50% of the eligible cost of the property improvement to a $7,500(or the total value of eligible costs related to the maximum of $2,500 (or the total value of eligible costs ura project, whichever is less) if the building has more related to the project,whichever is less). CD than one street address and/or storefront, or if the - The maximum value of the grant may increase to building has more than one wall that is visible from a $5,000(or the total value of eligible costs related to the public street,or fronts onto a laneway or parking lot. project, whichever is less) where the property is tv Elgin ceritnies N cn Bayham Elgincentives Community Improvement Plan 5-8 c September 2015 (IQ located within a'Priority Area'(as discussed in Section c) Restoration or replacement of windows, doors and 4.3 of this CIP). awnings; o • For an application that involves a combination of one or d) Restoration or replacement of exterior lighting; more of the above improvement projects, applicants will be e) Exterior painting; eligible to apply for multiple Facade, Signage, and Property f) Chemical or other fagade cleaning; Improvement Grants g) Redesign of storefront or entrance modifications, including provisions to improve accessibility for the Eligibility Criteria disabled;and CD_ To be eligible, the general eligibility criteria set out in Section h) Such other similar improvements and repairs that may `< 5.2 of this CIP apply. Properties and uses must be eligible in o be necessary to improve the appearance of a building accordance with the table on page 5-3 of this CIP. facade exterior. Eligible Projects and Costs • For a signage Improvement project, improvements to the main storefront sign of buildings are eligible. Where a side The Façade, Signage, and Property Improvement Grant may and/or rear wall sign is visible from a public street or public be provided for the following costs related to projects on eligible properties and uses: space, or fronts onto a laneway or parking lot, improvements to these signs may also be eligible. • For a facade Improvement project, improvements to the main fagade of buildings are eligible. Where a side and/or • For a property Improvement project, improvements to the rear wall is visible from a public street or public space, or front yard of properties are eligible. Eligible costs include fronts onto a laneway or parking lot, improvements to these the following: walls may also be eligible. Eligible costs include the a) Addition of landscaping features (plants/green space, following: including sod,trees,vegetation,etc.); a) Restoration or replacement of exterior building b) Addition of permanent landscaping elements such as CD treatments,such as brickwork/cladding/siding; fencing, benches, planters, and lighting; b) Restoration or replacement of cornices, eaves, and c) Addition of new parking/existing parking area upgrades parapets; for cars, motorcycles,and bicycles; tv E1g inceres N Bayham Elgincentives Community Improvement Plan 5-9 2. September 2015 oa d) Improvements to rear building entrances and rear parking areas; Examples of Projects that may be e) Addition of walkways;and eligible for the Facade, Signage, f) Such other similar improvements and repairs that may and Property Improvement Grant: crEi. be necessary to improve a property. • Removal of cladding/restoration of original C • For all types of improvement projects, the services of a brick and stone on a building in the professional engineer, architect or planner to design andCD downtown area. implement the project will also be considered eligible costs. • Installation of new signage on a Marina in CD Payment the Lakeshore Recreation area. • The grant will be provided upon successful completion of the Improvements to the parking area of an approved project. estate winery, including the addition of bicycle and motorcycle parking. Subject to the availability of resources,the County of Elgin may • Replacement of windows, doors and provide a grant to the Municipality of Bayham for up to 100%of awnings on a café and bakery located on the cost of implementing the financial incentives identified by the mainstreet of a Settlement Area. this CIP for this program. Applicants receiving the Façade, Signage, and Property Improvement Grant may be eligible for additional incentive programs offered through this Plan (with the exception of the Tax Increment Equivalent Grant for Major Projects); however, the total combined value of grants in any given year shall not exceed $15,000 per property or the total value of eligible costs related to the project,whichever is less. craN 0 N Section E1g inceres td N vi Bayham Elgincentives Community Improvement Plan 5-10 ed C September 2015 ac Eligible Projects and Costs 5.5 Building Improvement/ g Restoration Grant The Building Improvement/Restoration Grant may be provided for the following costs related to projects on eligible properties Purpose and Anticipated Benefits and uses: The Building Improvement/Restoration Grant may be available a) Structural repairs to walls,ceilings,floors,and foundations; 0 to eligible property owners and tenants (with consent of the b) Interior restoration and design; CD owner) to assist with maintenance and physical improvement c) Repair/replacement/installation of building infrastructure, of existing buildings that may otherwise be considered cost such as roofing,windows, and doors; prohibitive. Projects may be undertaken in order to meet the d) Repair/replacement/installation of plumbing, electrical, °n current Building Code, improve aesthetic quality, and to HVAC, and fire protection systems; provide for safe and usable eligible uses. e) Weatherproofing; Value of Grant f) Improvements to accessibility for people with disabilities; Where a proposed project satisfies the eligibility requirements, g) Any other improvements that may bring a building up to a Building Improvement/Restoration Grant may be provided on code, or address health, safety, or risk management approved applications that covers 50% of the eligible cost of issues;and the improvements to a maximum of $8,000, or the total value h) The services of a professional engineer, architect or of eligible costs related to the project,whichever is less. planner to design and implement the project. The maximum value of the grant may increase to $10,000, or Payment the total value of eligible costs related to the project,whichever The grant will be provided upon successful completion of the is less.where the property is located within a`Priority Area' (as approved project. discussed in Section 4.3 of this CIP). Eligibility Criteria Subject to the availability of resources,the County of Elgin may crciprovide a grant to the Municipality of Bayham for up to 100%of To be eligible, the general eligibility criteria set out in Section the cost of implementing the financial incentives identified by 5.2 of this CIP apply. Properties and uses must be eligible in this CIP for this program. accordance with the table on page 5-3 of this CIP. N Elg inceres N Bayham Elgincentives Community Improvement Plan 5-11 2. September 2015 oa Applicants receiving the Building Improvement/Restoration 5.6 Building Conversion/Expansion Grant may be eligible for additional incentive programs offered through this Plan (with the exception of the Tax Increment Grant Equivalent Grant for Major Projects); however, the total CD Purpose and Anticipated Benefits crE,. combined value of grants in any given year shall not exceed $15,000 per property, or the total value of eligible costs related The Building Conversion/Expansion Grant may be available to CD to the project,whichever is less. eligible property owners and tenants (with consent of the CD owner) to assist in the small-scale conversion of existing Examples of Projects that may be vacant space into new commercial, mixed-use and other CD eligible for the Building eligible uses. Additionally, this program will assist with the 0 minor expansion of existing eligible uses to support growing Improvement/Maintenance Grant: businesses thereby increasing non-residential assessments. • Entrance modifications to a downtown Value of Grant restaurant to provide barrier-free accessibility. • Interior restoration and design of 2 upper-floor Where a proposed project satisfies the eligibility requirements, rental housing units that were previously a Building Conversion/Expansion Grant may be provided on unoccupied on a Settlement Area mainstreet. approved applications that on the basis of$15 per square foot • Structural repairs and improvements to an of converted or expanded floor space,to a maximum of$8,000, agricultural outbuilding that is currently being or the total value of eligible costs related to the project, used commercially to sell cheese that was whichever is less. processed on-site. The maximum value of the grant may increase to $10,000, (or the total value of eligible costs related to the project, whichever is less) where the property is located within a'Priority Area'(as CD discussed in Section 4.3 of this CIP). 0 --n Elg inceres N cn Bayham Elgincentives Community Improvement Plan 5-12 September 2015 (IQ Eligibility Criteria Examples of Projects that may be To be eligible, the general eligibility criteria set out in Section eligible for the Building 0 5.2 of this CIP apply. Properties and uses must be eligible in accordance with the table on page 5-3 of this CIP. Conversion/Expansion Grant: uc' Eligible Projects and Costs • Conversion of existing vacant upper-floor The BuildingConversion/Expansion Grant maybeprovided for space in a downtown commercial building into `° p an upper-floor rental housing unit. the construction and renovation costs related to the following • =` types of projects on eligible properties and uses: Conversion of an existing unused barn on an CD agricultural property into a petting zoo and Conversion of non-commercial or vacant building space into rental space for children's events. new commercial, mixed-use, secondary uses, and agriculture- • Expansion of an existing farm vacation home related uses, and other eligible uses; to include new accommodation space. a) Conversion of upper storey space (whether vacant, office, commercial or other non-residential use) into new Payment residential units; b) Conversion of a building or a unit in a building into a hotel, The grant will be provided upon successful completion of the inn or bed and breakfast; approved project. c) Conversion of existing ground floor commercial space to Subject to the availability of resources, up to 100%of the grant better suit a new commercial use (e.g., retail to restaurant); values identified above may be funded by Elgin County. and d) Expansion of existing eligible uses to increase the gross Applicants receiving the Building Conversion/Expansion Grant floor area. may be eligible for additional incentive programs offered through this Plan (with the exception of the Tax Increase circ? For all types of improvement projects, the services of a co Equivalent Grant for Major Projects); however, the total professional engineer, architect or planner to design and combined value of grants in any given year shall not exceed cm implement the project will also be considered eligible costs. $15,000 per property. Elg inceres N to Bayham Elgincentives Community Improvement Plan 5-13 . September 2015 GC? 5.7 Energy Efficiency Retrofit Grant Eligibility Criteria S To be eligible, the general eligibility criteria set out in Section Purpose and Anticipated Benefits 5.2 of this CIP apply. Properties and uses must be eligible in CD The Energy Efficiency Retrofit Grant Program maybe available accordance with the table on page 5-3 of this CIP. In addition, to eligible property owners and tenants (with consent of the the applicant may be required to have a professional energy CD owner) for retrofits that improve the overall energy efficiency of audit completed in order to determine and demonstrate the CD buildings. The program will improve the energy efficiency of need for energy efficiency upgrades. CD buildings on eligible properties and uses as well as support the Eligible Projects and Costs community's overall environmental sustainability. oFor an Energy Efficiency Retrofit project, eligible costs include Value of Grant the following: For an Energy Efficiency Retrofit project, a grant may cover up to 25%of the retrofit costs to a maximum of$7,500,or the total Examples of Projects that may be value of eligible costs related to the project,whichever is less. eligible for the Energy Efficiency The maximum amount of a grant for renovations that result in Retrofit Grant: third-party certification or compliance with third party energy efficiency standards shall be $10,000, or the total value of • Addition of a green roof to an existing eligible costs related to the project,whichever is less. downtown commercial building. • The maximum amount of a grant for the services of a Installation of ENERGY STAR certified doors professional architect or engineer shall not exceed 15% of the and windows on an existing restaurant on the grant that is calculated for eligible costs. mainstreet of a Port area. • Installation of energy efficient lighting controls in an on-farm boutique selling hand-crafted CD products made on and off the farm. 0 Section El gi to O Bayham Elgincentives Community Improvement Plan 5-14 C September 2015 GC? a) Interior or exterior renovations that result in a third party v. Doors and Windows certification or meet a third party energy efficiency standard which exceeds the requirements of the Ontario Building But not including home appliances and small appliances ° such as refrigerators clothes washers dryers televisions Code and demonstrably increases energy efficiency ceiling fans,etc.; 64• including: e) Installation of energy efficient lighting controls such as i. Interior or exterior renovations that result in any levelCD automatic timers, photocells or motion sensors; of LEED certification as determined by the Canada Green Building Council inclusive of certification f) Fees of a professional architect or engineer for the design CD through LEED for Commercial Interiors LEED for New of services related to the above noted eligible projects;and c Construction as it related to major renovations LEED for Core and Shell Renovations and LEED for Existing g) Any combination of the above. 0 Buildings. Payment ii. Interior or exterior renovations that result in compliance with ASHRAE SNAE Standard 90.1.1999 The grant will be provided upon successful completion of the or newer energy performance standards for buildings approved project. except low rise residential buildings as certified by a professional engineer or professional architect. Subject to the availability of resources, the County of Elgin may provide a grant to the Municipality of Bayham for up to 100%of b) Addition of a green roof to an existing building; the cost of implementing the financial incentives identified by this CIP for this program. c) Installation of appropriate on site thermal renewable energy projects such as solar hot water geothermal air source heat Applicants receiving the Energy Efficiency Retrofit Grant may pumps or solar wall; be eligible for additional incentive programs offered through d) Installation of energy STAR certified heating cooling this Plan (with the exception of the Tax Increment Equivalent ventilation products and features including: Grant for Major Projects); however,the total combined value of i. Central Air Conditioner grants in any given year shall not exceed$15,000 per property. CD ii. Heat pumps iii. Gas furnaces and gas boilers o iv. Ventilation fans and E1g incenes N cn Bayham Elgincentives Community Improvement Plan 5-15 September 2015 cra Eligible Projects and Costs 5.8 Outdoor Art Grant g For an Outdoor Art Work Grant, the following types of Purpose and Anticipated Benefits permanent art are considered eligible: CD- CD The Outdoor Artwork Grant program may be available toag a) Murals; eligible property owners and tenants (with consent of the owner) for the permanent installation of outdoor b) Sculptures; CD artwork/sculptures on eligible properties within the CIP 'sub- c) Paintings; CD areas'. The program will help to promote local art and improve d) Local heritage based art pieces and displays; CDthe visual aesthetics of the lakeshore and tourist corridors. e) Interactive art pieces and displays;and, Value of Grant f) Any other art piece or display as approved Council. Where a proposed project satisfies the eligibility requirements, The following types of costs are considered eligible: An Outdoor Art Grant may be provided on approved applications for 50%of the eligible cost of the improvements to a) Materials; a maximum of $3,000, or the total value of eligible costs b) Fees for the services of an artist; related to the project,whichever is less. c) Installation;and, Program-specific Eligibility Criteria d) Lighting and landscaping that highlights the public art. To be eligible, the following criteria must be met (in addition to Payment the general eligibility criteria set out in Section 5.2 of this CIP): The grant will be provided upon successful completion of the a) The eligible property must be located within a 'Priority approved project. Area'(as discussed in Section 4.3 of this CIP); Subject to the availability of resources,the County of Elgin may b) Properties and uses must be eligible in accordance with provide a grant to the Municipality of Bayham for up to 100%of CD the table on page 5-3 of this CIP;and, the cost of implementing the financial incentives identified by c) Eligible projects must be visible from a public street or this CIP for this program. cc sidewalk. tv Elg inceres N cn Bayham Elgincentives Community Improvement Plan 5-16 2. September 2015 (IQ Applicants receiving the Outdoor Art Grant may be eligible for 5.9 Feasibility, Design, and Study additional incentive programs offered through this Plan (with 0 the exception of the Tax Increment Equivalent Grant for Major Grant Projects); however, the total value of all grants will not exceed Purpose and Anticipated Benefits a the total eligible costs of an approved project as invested by iv the applicant, or $15,000, whichever is the lesser amount, or The Feasibility, Design, and Study Grant may be available to the total value of eligible costs related to the project, whichever eligible property owners and tenants (with consent of the CD is less. owner) for the completion of a range of studies and plans that will investigate the potential of or support a new business or CD Examples of Projects that may be development project. This program may help with the establishment of new and innovative development projects and eligible for the Outdoor Art Grant: businesses ventures on eligible properties. • Installation of a tile mosaic on a cement Value of Grant walkway to a commercial building in a Settlement Area. Where a proposed project satisfies the eligibility requirements, Installation of outdoor sculptures surrounding a Feasibility, Design, and Study Grant may be provided on • approved applications for 50% of the eligible cost of the the parking area of an art gallery in the improvements to a maximum of $2,000, or the total value of downtown area. eligible costs related to the project,whichever is less. • Creation of barn murals at a pick-your-own facility in the agricultural area. Eligibility Criteria To be eligible, the general eligibility criteria set out in Section 5.2 of this CIP apply. Properties and uses must be eligible in accordance with the table on page 5-3 of this CIP. oc CD 0 El incer g es N Bayham Elgincentives Community Improvement Plan 5-17 2. September 2015 as Eligible Projects and Costs Payment The following types of plans or studies will be eligible for the The grant will be provided upon successful completion of the feasibility,design and study grant: approved project, study,or design. rD • Concept plans crEi. • Site plan drawings; Subject to the availability of resources,the County of Elgin may • Feasibility studies; provide a grant to the Municipality of Bayham for up to 100%of CD • Environmental studies; the cost of implementing the financial incentives identified by CD • Structural analyses; this CIP for this program. rp • Evaluation of existing and proposed mechanical,electrical Applicants receiving the Feasibility, Design and Study Grant and other building systems; may be eligible for additional incentive programs offered 0 • Traffic Impact Assessments; through this Plan (with the exception of the Tax Increment • Market analyses; Equivalent Grant for Major Projects); however, the total • Business plans;and combined value of grants in any given year shall not exceed • Any other study or plan as approved. $15,000 per property, or the total value of eligible costs related to the project,whichever is less. The plan or study must provide new information about the feasibility and costing of an eligible use, or provide details in support of a new business or development. cra 0 --n Elg incees N cn Bayham Elgincentives Community Improvement Plan 5-18 c September 2015 (IQ a) A property owner or tenant of an eligible roe or a 5.10 Planning Application and p p y g� property�' property owner or tenant of a residential property that is s Building Permit Fee Grant proposed to be rezoned for eligible uses;and, b) Properties and uses must be eligible in accordance with Purpose and Anticipated Benefits the table on page 5-3 of this CIP. iv The Planning Application and Building Permit Fee Grant may be available to eligible property areas and tenants (with Eligible Projects and Costs CD consent from the owner)to provide a grant equal to a portion of Eligible costs include the following: the fees required for planning applications or building permits g CD in relation to an improvement project. This program is a) Municipal and County planning application fees, intended to reduce the costs of making improvements to including minor variances, site plans, zoning by-law properties by assisting with the planning and building permit amendments or official plan amendments;and/or fees that may be incurred in association with an improvement. b) Municipal building permit fees or change of use permits. Value of Rebate Payment Where a proposed project satisfies the eligibility requirements, a Planning Application and Building Permit Fee Grant may be The grant will be provided upon successful completion of the provided on approved applications that covers 50% of the approved project. Municipal and/or County portion of the eligible cost to a Applicants receiving the Planning Application and Building maximum of$2,000, or the total value of eligible costs related Permit Fee Rebate may be eligible for additional incentive to the project,whichever is less. programs offered through this Plan (with the exception of the Program-specific Eligibility Criteria Tax Increment Equivalent Grant for Major Projects); however, the total combined value of grants in any given year shall not To be eligible for the Planning Application and Building Permit exceed$15,000 per property, or the total value of eligible costs uta Fee Grant, the following criteria must be met(in addition to the related to the project,whichever is less. general eligibility criteria set out in Section 5.2 of this CIP): CC Elgin . td N O_ Bayham Elgincentives Community Improvement Plan 5-19 September 2015 ac 5.11 Multiple Properties Supplemental Value of Grant Grant Where a proposed project satisfies the eligibility requirements, a Multiple Properties Supplemental Grant may be provided on Purpose and Anticipated Benefits approved applications to each owner or tenant involved in an eligible improvement project, in addition to the sum of the 11) The Multiple Properties Supplemental Grant is designed to grant applied for. The value of the Supplemental Grant will encourage a 'community' approach to improvement projects. be PP pp be equal to 15%of the total value of the grant provided to each Where multiple owners or tenants (with consent of the owner) owner or tenant, to a maximum of $1,000 per owner or �. of eligible properties and uses implement a coordinated tenant. approach to improvement projects and capital investments that oare eligible under the financial incentive programs of this CIP, Eligibility Criteria each owner or tenant will be eligible for a'Supplemental Grant'. To be eligible, the general eligibility criteria set out in Section The `Supplemental Grant' is offered in addition to the grant(s) 5.2 of this CIP apply, as well as any Program-specific Eligibility that have been approved for a project. Criteria that apply to the incentives programs for which the applicant is applying. Properties and uses must be eligible in accordance with the table on page 5-3 of this CIP. Examples of Projects that may be Program-specific Eligibility Criteria eligible for the Supplemental Grant: To be eligible,the following criteria must be met: • Neighbouring property owners coordinate improvements to shared landscaping/parking a) Owners or tenants (with consent of the owner) of properties that are located in proximity to each other areas. In addition to the$2,500 that each owner must prepare and submit applications for financial is granted through the Fapade, Signage, and incentives at the same time, indicating that the Property Improvement Grant, a supplemental proposed projects are being coordinated. grant is also provided to each owner. 00 Section Elg inceres 0 Bayham Elgincentives Community Improvement Plan 5-20 September 2015 oc b) Applicants who are approved for at least one of the 5.12 Savour Elgin/Elgin Arts Trail following financial incentives programs will be eligible for the Supplemental Grant: Supplemental Grant CD — Facade, Signage, and Property Improvement Grant; Purpose and Anticipated Benefits go - Building Improvement/Restoration Grant; The Savour Elgin/Elgin Arts Trail Supplemental Grant is - Building Conversion/Expansion Grant; - Energy Efficiency Retrofit Grant;and designed to support the growth of the 'Savour Elgin'and 'Elgin CD CD Arts Trail' programs, which promote and enhance culinary — Outdoor Art Grant. tourism and visual arts attractions in Elgin County. Where CDEligible Projects and Costs owners or tenants (with consent of the owner) of eligible 0 properties undertake an improvement project that involves an Eligible costs include those costs identified under the specific eligible use that will also meet the criteria of the 'Savour Elgin' incentive program for which owners and tenants are applying. and 'Elgin Arts Trail' programs, the owner or tenant will be Payment eligible for a Supplemental Grant. The Supplemental Grant is offered in addition to any of the grant(s) that have been The supplemental grant will be provided upon successful approved for a project. completion of the approved project. Value of Grant Subject to the availability of resources,the County of Elgin may provide a grant to the Municipality of Bayham for up to 100%of Where a proposed project satisfies the eligibility requirements, the cost of implementing the financial incentives identified by a Savour Elgin/Elgin Arts Trail Supplemental Grant may be this CIP for this program. provided in addition to the sum of the grant applied for. The value of the Supplemental Grant will be equal to 15% of This 'Supplemental Grant' may not be combined with the Tax the total value of the grant provided,to a maximum of$2,000. Increment Equivalent Grant for Major Projects. CD 00 0 n N Section Elgin N 0 7, Bayham Elgincentives Community Improvement Plan 5-21 2. September 2015 (ra Eligibility Criteria To be eligible, the general eligibility criteria set out in Section Examples of Projects that may be 5.2 of this CIP apply, as well as any Program-specific Eligibility eligible for the Supplemental Grant: CD Criteria that apply to the incentives programs for which the • �+. applicant is applying. Properties and uses must be eligible in A building tenant converts existing space into accordance with the table on page 5-3 of this CIP. a gastro pub. The building is located in a CD downtown area, along a Tourism Corridor CD Program-specific Eligibility CriteriaCD Priority Area. Following project completion, co' To be eligible for the Savour Elgin/Elgin Arts Trail the tenant meets the criteria of the Savour Supplemental Grant,the following criteria must be met: Elgin program and becomes a member. In addition to the $10,000 that is granted through a) Owners or tenants (with consent of the owner) must the Building Conversion/ Expansion Grant, a prepare and submit an applications, indicating that the supplemental grant is provided. proposed improvement projects involves the establishment of a new eligible use that will also meet the criteria of the 'Savour Elgin' and 'Elgin Arts Trail' Payment programs. b) Owners or tenants (with consent of the owner) must The supplemental grant will be provided upon successful also meet the criteria of the `Savour Elgin' and 'Elgin completion of the approved project and upon successfully Arts Trail' programs and be confirmed as a member to becoming 'Savour Elgin' and 'Elgin Arts Trail' programs partners/members. these programs. Subject to the availability of resources,the County of Elgin may Eligible Projects and Costs provide a grant to the Municipality of Bayham for up to 100%of the cost of implementing the financial incentives identified by as Eligible costs include those costs identified under the specific incentive program for which owners and tenants are applying. this CIP for this program. cc This 'Supplemental Grant' may not be combined with the Tax Increment Equivalent Grant for Major Projects. Elg inceres N Bayham Elgincentives Community Improvement Plan 5-22 September 2015 oa 5.13 Financial Incentives Summary Table CDA summary table that offers an overview of the details for each of the financial incentive programs is provided on the following CD page. CDCD CD0 'Z7 (1Q 0 00 c.n 0 El i �` g td r—' DID N O_ vi Bayham Elgincentives Community Improvement Plan 5-23 ed -• September 2015 ac A' Available in Available in CO Financial Incentive Settlements Eligible Agricultural Eligible Value of Grant in a May be Program Sub-Area Uses Sub-Area Uses Sub-Area Value of Grant in a Priority Area combined with ES- other incentives Tax Increment 100%of the municipal and/or County Equivalent Grant Y C,M,T,O Y A,O portion of the tax increase decreasing 100%of the municipal and/or County portion N Q-. for Major Projects by 10%for a period of 5 years. of the tax increase for a period of 5 years. Facade:50%of eligible costs to a max. of$5,000(may increase to$7,500 if Facade:50%of eligible costs to a max.of Facade,Signage criteria are met) $10,000 and Property Y C,M,T,O Y A,O Signage:50%of eligible costs to a Signage:50%of eligible costs to a max.of$ Y, co max.of$2,500(may increase to$5,000 $7,500 Improvement Grant cif criteria are met) Property:50%of eligible costs to a max.of Property:50%of eligible costs to a $5,000 " max.of$2,500 Building o Improvement/ Y C,M,T,O Y A,O 50%of eligible costs to a max.of$8,000 50%of eligible costs to a max.of$10,000 Y' Restoration Grant Building $15 per square foot of converted or Maximum value of the grant may increase to Conversion/ Y C,M,T,O V A,O expanded floor space,to a maximum of Y' $10,000 Expansion Grant $8,000 Energy Efficiency 25%of the retrofit costs to a maximum Maximum value of the grant may increase to Retrofit Grant Y C,M,T,O Y A,O of$7,500 $10,000 Y Y-Must 50%of the eligible cost of the improvements Outdoor Art Grant also be in C,M,T,O Y A,O N/A to a maximum of$3,000 Y• Priority Area Feasibility,Design, Y C,M,T,O Y A,O 50%of the eligible cost of the Same Y' and Study Grant improvements to a maximum of$2,000 Application and 50%of the municipal and/or County Permit Fee Grant V C,M,T,O Y A,O portion of the eligible cost to a maximum Same Y" of$2,000 Multiple Property Provided in addition to grants identified above,if criteria are met. 15%of the total value Owner Y C,M,T,O Y A,O of the grant provided to each owner or tenant,to a maximum of$1,000 per owner or Y' Supplemental tenant. Grant Savour Elgin/Elgin Provided in addition to grants identified above,if criteria are met. 15%of the total value AD Arts TrailsY C,M,T,O V A,O of the grant provided to each owner or tenant,to a maximum of$2,000 per owner or Y" MO Supplemental tenant. a Grant 1 oo CN Y-Yes O-Outdoor recreation O N-No A-Secondary and agriculture-related uses related to existing farm operations "*) C-Commercial Uses N/A-Not available tv M-Mixed Uses '-Total value of all grants may not equal more than$15,000 T-Tourism-oriented commercial/service Elg ince tves uo�leAs� u � wpb ,.._,....E- 4. co Y Q Z �, 0 z 1 'S4 z as cE Q 0 0 a C W By-Law 2015-102 Being a By-law to designate the entirety of... Page 187 of 211 N Bayham Elgincentives Community Improvement Plan s-1 2. September 2015 oa 6.2 Administrative Body 6 .0 The Municipality of Bayham will administer this CIP via a CD Administration County Committee. Specifically, an `Elgincentives Implementation Committee'has been established to: CD a) Receive and review all applications for financial The Elgincentives CIP will be incentives;and administered by the Municipality of b) Make a decision on whether an application should be approved or refused, based on the criteria outlined in Bayham in partnership with Elgin this Plan. County. The following Section The 'Elgincentives Implementation Committee' will consist of provides a framework for senior staff from the Municipality of Bayham, in addition to staff from Elgin County. administering financial incentive programs. Applications will be regarded on a first-come,first-served basis, and evaluated based on criteria set out by the 'Elgincentives 6.1 Term of the CIP Implementation Committee'. Actual payment of financial incentives (both the local and It is anticipated that the Elgincentives CIP will be implemented County funded portions) to an approved applicant will be the over a 10-year period ending December 31, 2025. Should it be responsibility of the Municipality of Bayham. Funding from determined that the term is to be extended or reduced, an Elgin County will be provided to the Municipality and not amendment to this CIP will be required. directly to an approved applicant. The `Elgincentives Implementation Committee' will also be cp responsible for: 00 cc 0 --n Section E1 ince�es g 6 td N vi Bayham Elgincentives Community Improvement Plan 6-2 ed C September 2015 ac c) Marketing the Elgincentives CIP in accordance with the put into effect for that year, if any. Subject to the availability of Marketing Strategy outlined in Section 7.0 of this CIP; resources, up to 100% of the grant programs may be funded and by Elgin County, with the exception of the Tax Increment d) Monitoring the results of the Elgincentives CIP, and Equivalent Grant (for Major Projects) and Application and specifically the financial incentive programs, in Permit Fees Rebate. For these programs, the Municipality of 31) accordance with the Monitoring Strategy outlined in Bayham and County Councils will only have the option of Section 8.0 of this CIP. funding their portion of the property tax increase or planning CD application/building permit fees. 6.3 Funding of Financial Incentives Since applications will be regarded on a first come first served oAny number of the financial incentives identified in this Plan basis and evaluated on the criteria set out by the `Elgincentives may be put into effect during the term of the CIP, subject to the Implementation Committee',the provision of any incentive shall availability of funds and other resources. Annually, the be to the limit of the available funding for that year. To the Elgincentives Implementation Committee' will report to the extent possible the Committee shall endeavour to distribute local Council of Bayham and Elgin County Council with respect grants throughout the County for eligible projects. Once the to financial incentives that will be in effect within the annual budgets have been expended, grants will no longer be Community Improvement Project Area for that year. provided until the following year. The incentive programs will be funded by the Municipality of The annual budget for financial incentives will not fund tax Bayham in partnership with Elgin County. As part of the program offered by this Plan, since this program does not annual budgeting exercise, both the local Council of the represent an "out of pocket" expense. Funding for this Municipality of Bayham and Elgin County Council will identify a incentive will be provided as a reimbursement in the year community improvement budget for financial incentives that is following payment to the Municipality of Bayham or Elgin to be put into effect by each level of government for that year, if County, or as a cancellation, and therefore does not require any. funding. ua CD During the annual budgeting exercise, the Councils of Bayham Actual payment of all incentives (both the local and County 00 and Elgin County will also identify the extent to which they will funded portions) to an approved applicant will be the participate in the various financial incentives that have been responsibility of the Municipality of Bayham. Funding from Section El ince t ves g 6 td N vi Bayham Elgincentives Community Improvement Plan 6-3 ed C September 2015 ac Elgin County will be provided to the Municipality of Bayham 'Elgincentives Implementation Committee' and signed by and not directly to an approved applicant. the property owner or tenant(with consent of the owner); Finally, it is recognized that other community improvement e) If an application is not approved by the 'Elgincentives Q Implementation Committee', the applicant will be provided plans may exist in the Municipality of Bayham or may be an opportunity to appeal the decision to the Council of the adopted in the future. The Bayham Elgincentives CIP is Municipality of Bayham. In such cases, Municipal 31) separate from any other CIP adopted by Municipal Council. In Council will reconsider the application. If Municipal terms of the funding of programs, Elgin County will only Council approves the application, the 'Elgincentives CD rD participate in the financial incentive programs contained in this Implementation Committee' will execute the financial CIP. incentive program agreement. An applicant shall not have the option to appeal their application to Council if the o 6.4 Application Process reason for refusal related to lack of funding availability. In pp the event that an application is refused due to lack of The following is a summary of the process for the submission, funding availability, the applicant may resubmit their evaluation, and approval of Financial Incentive Program application once funding becomes available. However, in applications: no case shall funding be provided retroactively for a completed project; a) Applications must be submitted in accordance with the f) Any program commitments may be cancelled if work does requirements outlined in Section 6.4; not commence within six months of approval of an b) The Elgincentives Implementation Committee' will application, or if a project is not undertaken or completed evaluate all applications and supporting materials in a in accordance with the Financial Assistance Agreement; timely manner. Applicants will be notified if their g) When projects are completed, a statement with supporting submission is incomplete; invoices shall be submitted to the `Elgincentives c) Based on the evaluation of complete applications, a Implementation Committee'. Following this, the work will decision will be made by the'Elgincentives Implementation be inspected by the Elgincentives Implementation Committee' with respect to the approval or refusal of an Committee' and, if approved, notice of completion will be a a application; issued and the financial assistance will be initiated; d) For applications that are approved, a Financial Assistance h) Upon completion of a community improvement project, the Agreement will be prepared and executed by the `Elgincentives Implementation Committee' reserves the N 6ecuion El inceres g 6 N Bayham Elgincentives Community Improvement Plan 6-4 2. September 2015 oa t right to inspect any properties/buildings, or to audit final costs at the owner's expense; 6.5 Application Requirements i) Funding approval will lapse if a notice of completion is not Applications for financial incentives offered through this Plan issued within twelve months of the date of execution of the must include: CD Financial Assistance Agreement; °° a) Three (3)copies of the completed application form; j) The 'Elgincentives Implementation Committee' may grant CD an extension for community improvement works following b) Three (3) copies of all supporting documentation, as CD receipt of a written request by the owner setting out the determined by the 'Elgincentives Implementation reasons for the extension and providing a new date of Committee',which may include(but is not limited to): rD completion;and i) Specifications of the proposed project, including good k) Should the applicant fall into default of any of the quality plans,drawing, and studies; requirements of the incentive program or other ii) Good requirements established by the 'Elgincentives quality photographs of the existing building condition; Implementation Committee', incentives may be delayed, reduced, or cancelled. Applicants may be required to iii)Past/historical photographs and/or drawings; repay benefits. iv) Two (2) cost estimates for eligible work provided by The figure provided on the following page summarizes the key licensed contractors; steps of the application and review process. v) All sources of additional funding/incentives for eligible work; vi) A statement with respect to how the proposed project meets the goals and objectives of the CIP;and vii) Any additional requirements as determined by the Committee. cra 0 --n Section E1 ince byes g 6 h Bayham Elgincentives Community Improvement Plan s-5 September 2015 vQ to Key steps of the Elgincentives CIP Application and Review Process: o.co 1. 3 5 60 co co Approved co Applicant Application Application Committee undertakes County provides Grant is Paid Submitted to Reviewed by Makes Decision work/flotifies grant payment by local Committee Committee / Committee to local Municipality Municipality to Applicant upon completion CD o Section El inceres g A6ee 6uiTejJe n Emml p0014.•:,1 a �, C7 Z M - Q W _ W a W 11410, • z c an By-Law 2015-102 Being a By-law to designate the entirety of... Page 193 of 211 O_ Bayham Elgincentives Community Improvement Plan 7-1 September 2015 ac a) Primary target markets: 7. 0 i. Property owners and operating businesses located ° within the various geographic specific Sub-Areas of CD Marketing Strategy the Community Improvement Project Area to ensure that there is awareness of the programs and CD opportunities of the CIP;and The success of the Bayham ii. Commercial and industrial realtors, to ensure that part Elgincentives CIP will depend to a of the 'marketing pitch' for any properties offered for CD large extent on how well it is promoted sale in the Community Improvement Project Area ° includes the availability of incentives. to target markets/potential applicants. b) Secondary target markets: A general strategy is outlined in this i. The broader business community and potential section that provides guidance for investors (located both within and outside of Elgin marketing. County) to which economic development marketing materials are generally directed, to promote the pro- 7.1 Target Markets active economic development stance of this CIP. Marketing efforts for the Elgincentives CIP will be undertaken ii. The general public. by the 'Elgincentives Implementation Committee'. Efforts will Another key communication initiative will be to the Councils of focus on the potential target markets listed below. Bayham and Elgin County, in the form of annual reports on the take-up of CIP programs, and any changes or revisions that are recommended. This is discussed further in Section 9.0. 31) (IQ O '-n Elginceres bi r N O_ LA Bayham Elgincentives Community Improvement Plan 7-2 to C September 2015 CMPD 7.2 Key Messages Target Market Communications/ Marketin• Messa•es S The specific communications messages to be conveyed to • Emphasize that they are being each of these market segments are outlined below: 'recruited'to help spread the word about CIP possibilities. Communications/ • Share success stories as a result of Target Market the CIP (i.e., successful projects and Marketin• Messa•es a Property • Provide direction on how to obtain before/after pictures). CD owners and information on available incentive business programs, including program guides Business Emphasize that they are being CD managers in and application forms. associations 'recruited'to help spread the word the various CIP • Provide information about the about CIP possibilities. Sub-Areas application process. • Highlight that the CIP will benefit their • Emphasize the significant benefits that members. Farm Operators may be available to them from • Share success stories as a result of and participating in the program, including the CIP (i.e., successful projects and financial assistance. before/after pictures). Agribusiness Potential • Highlight that the CIP reinforces the (as applicable) • Highlight the significant leverage effect of the financial incentive programs investors in pro-active and pro-development (i.e., potential to leverage/multiply the community stance of the Municipality of Bayham and Tourism Elgin Businesses value investments. 9 County. • Emphasize the potential for the General public • Share success stories as a result of Municipality of Bayham and Elgin County the CIP (i.e., successful projects and to help achieve strategic business before/after pictures). development goals. Local and • Report on implementation, progress on • Share success stories as a result of County achieving the CIP's objectives and any the CIP(i.e.,successful projects and Councils changes/revisions proposed for the AD uta before/after pictures). program. Realtors • Demonstrate that the CIP enhances • Share success stories as a result of cm the attractiveness of properties in the CIP(i.e.,successful projects and o., Community Improvement Project Area. before/after pictures). tv 0 Elgincees N cn Bayham Elgincentives Community Improvement Plan 7-3 c September 2015 cra 7.3 Marketing and Communications d) Notification ads could be published in local newspapers to announce the CIP programs and direct interested parties s Materials to the website containing information. Marketing and communications materials will be developed e) An information sheet could be created and sent to and maintained to promote the CIP and the related agricultural organizations active in the County, to send in opportunities. Examples are listed below. turn to their members (e.g. Elgin Federation of Agriculture, Environmental Farm Plan local rep; Farm Safety Council; CD a) A dedicated web site (www.elgincentives.ca) could be Fruit and Vegetable Growers' Association, Elgin; NFU developed to provide information on the CIP, such as: Elgin Local;agricultural and horticultural societies; � g 9 etc.); i. Goals and Objectives; f) A public service radio ad and/or YouTube video could be ii. Financial Incentive Programs; developed to introduce the Elgincentives CIP to a wider, iii. Community Improvement Project Area/Sub-Areas; more general audience and to create excitement/buzz iv. Application process and requirements; about the CIP. v. How to obtain additional information. The following table shows the interrelationship between these A link to this website could be provided on the Municipality target markets and communications materials. of Bayham website. b) Newsletters/information packages could be sent directly to both property-owners and tenant businesses in the CIPA sub-areas to advertise the CIP and provide additional information. c) Presentations could be made to property-owners, tenant o1c businesses, business associations, and members of the public by the `Elgincentives Implementation Committee'to a7O, communicate the opportunities available through the CIP. Section El incees g 7 to N Bayham Elgincentives Community Improvement Plan 7-4 C September 2015 oc Any of the activities identified may be undertaken as part of the y a c y y initial launch of the Elgincentives CIP. In addition, over the 10- yy (no o •— year implementation period, activities will be undertaken on an 3 c 8c c co ;� a •� on-going basis to regenerate excitement and awareness. 0 s)CD Communications m3 m mu Qa g `Reminder' letters or email notifications of the program and its Vehicle = p y ¢ Tagoperation may be provided to target markets. O .N >=Q _ oQ o N 3 J m LL o Finally, in addition to the above marketing and communications CD Lu efforts, specific target businesses and properties where Web site information " " improvements would be most desirable within Bayham may be CD Letter/informationidentified on an annual basis. Short visits may be arranged brochure/email with business owners/manager and/or landowners, in order to Tailored presentations to business community ensure awareness of CIP and encourage take-up of incentives. Newspaper ad General information meeting___ Public service radio ads Council presentations/ report sv co O N Section g ,l incenes A6e1BJ3 6UUO ! UOf\J ,... E._,..> 0: ta, s c-igiv..1 , z ,_ , 0 o z . < IF . ...t, E EL! C. w 4 . A'- o C 0 C W By-Law 2015-102 Being a By-law to designate the entirety of... Page 198 of 211 N Bayham Elgincentives Community Improvement Plan 8- 1 2. September 2015 oa d) Determine whether program adjustments are required;and 8 . 0 e) Provide the basis for reporting the results of the Bayham Elgincentives CIP, and specifically the uptake and success Monitoring of financial incentive programs, to he 9Councils of the Municipality of Bayham and the Countyof Elgin. CDCD Strategy 8.2 Frequency Collection of data related to financial incentive applications and CD proposed/completed projects should be on-going during the The following provides a strategy for implementation of this Plan. An evaluation of the measures the annual monitoring of the results of outlined in Section 9.3 should be completed on an annual the Bayham Elgincentives CIP, and basis. specifically the uptake and success of Aggregate targets for accomplishments should be set out over a 5-year period, recognizing that awareness and momentum of financial incentive programs. the CIP will need to build over time and that any individual year may be up or down relative to the average because of general 8.1 Purpose economic circumstances or specific individual business situations. At the end of the 5-year period, targets should be The purpose of the following monitoring strategy is to: evaluated and revised for the next 5-year target period (i.e. a) Track funds provided by the CIP to owners and tenants of 2021 —2025). land located within the community improvement project area; cra b) Track contributions from the Municipality of Bayham and cp Elgin County toward incentive program funding; c) Evaluate whether the programs are achieving the overall goals and objectives of the CIP; Elg inceritives Bayham Elgincentives Community Improvement Plan 8-2 • September 2015 oa 8.3 Measures Suggested monitoring and evaluation measures for the Municipality of Bayham Elgincentives CIP are set out in the following table. For each of the following objectives of the overall County-wide Community Improvement framework, specific measurable (and where 67E' possible,quantified) measures are suggested. CD Recommended Suggested Target Goals Objectives Measure by Year 5 CD rD A)To stimulate 1) To encourage the expansion of the - number of agribusiness - aim for 2-3 new establishments per economic agribusiness sector through new operations applying for year on average growth and and expanded value- assistance,and being approved diversification. added/agricultural related enterprises. 2) To encourage the expansion of - number of existing businesses - target 5 business expansions per business activity for existing supported in expansion activity year=25 over the period that have commercial businesses in the been partially assisted through the downtown areas/mainstreets of CIP program settlement areas. 3) To increase the number of business - number of business start-ups - aim for 1-2 new establishments per start-ups. - sustainability of business after 2nd year on average year of operation 4) To increase tourism in the County. - this will be contextual data only,as there is nothing the County can do through the CIP programs to directly affect this measure - trends in tourism can be measured partially through the RTO data' - increases in tourism can be inferred to have some associated benefit from increased attractiveness in terms of new attractions(e.g.agri-tourism)new support facilities(more accommodation)and beautification of downtowns, lakeshore areas,key travelled corridors,etc.) "d Orq N 'Regional Tourism Organization(RTO)1,which covers Southwestern Ontario(Elgin;Windsor-Essex;Chatham-Kent;Haldimand/Norfolk;Sarnia/Lambton; London/Middlesex;and Oxford). O '-h Elg incees w N O_ Bayham Elgincentives Community Improvement Plan s-3 September 2015 vCi to Recommended Suggested Target Goals Objectives Measure by Year 5 5) To increase the number of tourist - number of establishments; - aim for the expansion of 1 accommodation establishments. number of rooms accommodation establishment per � ............................................................................................................................................................................................ Year on average ................................................................................ ................................... .......................................................................... 64. 6) To increase the number of creative - number of establishments defined - aim for 1-2 new establishments per economy businesses in the County. as being in the creative economy year on average CD as per the Coun 's definition 2 7) To increase employment - annual survey of all businesses costs of the CIP program relative to co opportunities for local residents. assisted throughout the year the new jobs created should through the CIP program,to demonstrate a positive ROI relative to determine how many new job the wages and salaries associated positions have been created...................................with the new)obs3............. B)To enhance the 1) To improve the appearance of major - define the key entry points and - target at least one area for • already high entry points and tourism corridors. corridors improvement each year quality of place - demonstrate improvements - at least 5 areas will have been for residents visually through`before'and`after' improved at the end of the 5-year and visitors. documentation period 2) To improve the appearance and - as above - as above utilization of the lakeshore. 3) To improve the appearance of the - as above - as above Municipality of Bayham and foster civic pride through improvements to private properties. C)To improve the 1) To reduce the number of vacant calculate the current vacancy rate - target a significant improvement in stability and commercial building spaces in the in each commercial CIP area(in vacancy rate in each CIP area sustainability downtown areas/mainstreets of terms of floor space) of the tax base. settlement areas. - determine change in vacancy rate .on..a..Year-to-year basis '-d ....................... Iv 2 see:http://www.elqintourist.com/pbn/DirectoryListinq/exhibithall/Exhibithall.aspx# 3 In other words,the total wages and salaries generated by new job positions should be considerably greater than the total amount of money spent by the County 0 and the Municipality of Bayham in assisting the business—likely on the order of a 3 times multiple or more. Section El ince t ves g 8 td N Ch Bayham Elgincentives Community Improvement Plan 8-4 2. September 2015 ac Recommended Suggested Target Goals Objectives Measure by Year 5 2)To increase the assessment base of - calculate the current assessment -change in the'normal'taxes properties in the downtown base for each CIP area generated from the CIP area areas/mainstreets of settlement - determine change in assessment assessment base should be equal to cr,I• areas,and the agricultural area. base each year4 or greater than the amount of the CIP incentive(for both the local municipality as well as the County)- note as well that this increased value c to the local municipality and the County is annualized relative to the c• shorter-term timeframe for the CIP `< incentive. 0 -n "d UQ N 4 Note that this will be separate from the tax revenue gained from the property—especially if there is a tax increment financing component to the incentive. The O assessed value will measure the true long-term increase in value. N �eczion E1 ince ves g 8 N cn Bayham Elgincentives Community Improvement Plan 8-5 C September 2015 cra b) An amendment to the Bayham Elgincentives CIP will be 8.4 Reporting required in order to: An annual report should be prepared to highlight the i. Extend the implementation period of the CIP; successes and achievements of this CIP. The report will be presented to local and County Councils for consideration. The ii. Add any new financial incentive programs or increase report may recommend adjustments/amendments to the Plan, funding levels for existing financial incentive as discussed below. programs; CD iii. Modify the eligibility criteria related to financial C 8.5 Adjusting/Amending the CIP incentive programs offered by this Plan;and CD iv. Modify or expand the geographic area (i.e., the Based on the results of monitoring and evaluation efforts, Community Improvement Project Area) to which adjustments to this CIP may be required. The following financial incentive programs apply. summarizes when Plan amendments will and will not be required: Amendments to this CIP will be passed by the local Council of the Municipality of Bayham under the Planning Act. Also in a) An amendment to the Bayham Elgincentives CIP will not accordance with the Planning act, the Municipality of Bayham be required in order to: will be required to pre-consult with the Ministry of Municipal Affairs and Housing on any amendments to this CIP. i. Reduce funding levels for the financial incentive programs (i.e., the local Municipal portion and/or the County portion);or ii. Discontinue or cancel any of the programs identified. oc CD N O Elg incenes A}dVSSOlO ,..... ...;.-., E. r.•t r.0 Z C7 s•qk p Q Z c .50„), Q z �, _ z 4 at. cc a. J W d1 . � • Q1.a Z C11 U w By-Law 2015-102 Being a By-law to designate the entirety of... Page 204 Of 211 td glossary- IS Bayham Elgincentives Community Improvement Plan 1 2. September 2015 ac Priority Area means key areas where local investment will Glossary have the greatest economic benefit/impact and should therefore be prioritized with respect to improvement projects Agricultural Sub-Area means lands that are designated and the provision of financial incentives. Priority Areas are Agriculture by the County Official Plan as identified on shown on Schedule A of this CIP. 11) Schedule A of this CIP. A set of financial incentive programs Settlements Sub-Area means the downtowns/main street applies to this Sub-Area. areas and ports as identified on Schedule A of this CIP. A set CD CD of financial incentive programs applies to this Sub-Area. County means the Corporation of Elgin County. Elgincentives Implementation Committee means the Sub-Area means key areas of local economic activity where the need for improvement is the greatest and where designated committee appointed to review applications for investment will result in significant economic development financial incentives and make decisions on financial incentives benefits. Sub Areas are shown on Schedule A of this CIP. in accordance with the policies of this Plan. Tax Increment means an increase in taxes, or which is Eligible costs means costs related to environmental site calculated by subtracting the Municipal or County portion of assessment, environmental remediation, development, property taxes before assessment from the Municipal or redevelopment, construction and reconstruction of lands and County portion of property taxes after reassessment. The buildings for rehabilitation purposes or for the provision of Municipality or County may provide any portion of the energy efficient uses, buildings, structures, works, increment as a grant for any length of time their Council deems improvements or facilities. is appropriate. The tax increment does not include any Mixed-use means any combination of commercial uses (retail, increase/decrease in Municipal or County taxes due to a personal services, restaurants, etc.), offices, institutional uses general tax increase/decrease or a change in assessment for and/or residential uses, provided that there are commercial any other reason. uses at grade. cra Municipality means the Corporation of the Municipality of No Bayham. E lg i n ce yes sinaaos „, .410®- v9 L Z r 0 �" / lit r [) Z Z Cf cL IP 4 C a. U C w By-Law 2015-102 Being a By-law to designate the entirety of... Page 206 Of 211 b:i r-q 1' N O o Schedule'A' I.) otsss�°a �r� Municipality of Bayham 4111111 „A... Elgincentives CIP- ' to*�'�r ` 'y `� Community Improvement �, kvi�' A_ a6 Project Area and Sub-Areas atiligal, c, Er Aii ti gli * it Cori•nth l%! i_ * irk. ° 10110#11110" Legend to- 4 ��� Community Improvement colco rn �� Eden �,L ProjectArea 1,�%Tel Northi �� 'fit Sub-Areas ���� Settlements Sub-Area co '��, , r : ' Agricultural Sub-Area —�SI rA"� ��:1���,�r �; ,; tat, Other Map Elements o 4 �` � ® Provincially Significant Wetlands kilt0 ' s olA Provincial Highway 4 4A1� Straffordville t% — County Road t `rte � �. • ` . it‘,. .4414. i Richmond r 'r O PriVillirigAill kilt Atli ilk % Syill kIl kir klitilkir'Mt 1 2 1 ImItz.7.Ii_%:?.il itill:littf..,;Ili iti 11:111.III.1:II III I 1111.,tifilki. =�� "1'111 �����1►11 \,,r..4 0„11��,�,Vienna i. 1 1 s Uri CD N 111 - *1 1 w 1110�,�,��m 0 2 3 4km it,,,,,,,���,�,",. `, Data Source. ,�,�`. Plilit,� IIi ?Et ded by the County O �,, �� `� d the istryResoues LandOnta .OueenPrinter 2015. la C viERIDL �* 1.1b' PLANNING ,__ March 3,2015 b: ti AD N O ut Schedule'B' o QPE E�a� Municipality of Bayham ed AO 44.7.1.. Elgincentives CIP- -' �' �;r„ �Q Community Improvement its-.. AD 1�,��`r ' Project Area and Priority ed ' © le 1p' 1tI -� Areas Corinth '�� .* *, ° �� vitt� �� 1”��i� Legend fm-CD 1441411...1111 �T _ / !!'�1�� �1? Community Improvement rn .. rti Project Area 111111140.-:-741111- Priority Areas North Hall�1 I� 4g.g' CD 7 A��f,. 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Page 209 of 211 W >v N 0 v, 0 IV eZ CD OQ fDD c- COUNTY OF MIDDLESEX CITY OF LONDON r!. MALAHIDE CENTRAL ELGIN °% �° -: Avon T II �-F SOUTHWOLD ��"` ..Belmont TORNEli NF 0 Southwold Station -- - . ER.r•.4 7�eb • TS DUTTONIDUNWICH � \ �20 �. '�1, Tel\1vOe 25 OoNI,NE` 5 a - 2 f CD 0 OQ COUNTY OF MIDDLESEX ,(�{ .��� Paynes Mills_ - � `s' Lyonou COUNTY OF OXFORD IDD (lR �t ] t( Lawrence Statlo� i ./t s �\1 i' lis 9 LVONS E 54 (D �, 1�1 Lyons 1I r 9 ! Froman L�ynhu M % Klrpsmlo Conwrs— Sprin9Peld J III �,,s [� Femtlale _RPA, I # t a' • Mldmemamn CITY OF /Fya�-- BAYHAM WEST ELGIN Ivo" .1 , Res' o ..I.- •- .aaen ST.THOMAS i `. ., 2i r- .:5 RO T t`H6 9� , gUSH LIHE ` _'1 t: 4 , cool m A•�'� Tf, O`¢ o R Ikrrl TS�' o$id. yd Plli `H� N« LmaeN AYLMER r_at� S a>- , "**,475 .,,...fr--e c a,% . I A'IP LINE Somme Comers , NOrPI MaP , a • Z Cethan dE _ �� "� f.'.NdrN Port9faney�. E � I r Y%'Nest Lome 4N• T.. / •4t •Isem _ w►�e�^I� •Rod r ' , f i iiit Calton ! , N.,' .1Z Eagle "Sia ,O - -:...74":40"...,.. S#ss` 'fr.". . WenPNan ¢I Il'' ,k A r.,. legalI:d.�' New GNsyow J - . � 9.0 v• c j R' "-I e I/ � � - 55 CI) N APPENDIX 1 1Local Community Improvement Protect areas Priority Areas —Provm0 1105Fway Data Source: O ne t' Data provided by Mee County SubArcas �o m Candor Pnonty Area —County Road of Elgin and thMinistry —h Elgineentives Community —Settlement.see-Area Lakeshore Pnonty Area --Proposed Transmonabonconndor ' of Natural Resources Land N Improvement Plan I IA n Nnl Sub-Area Other Map ENmanb Information Ontario. i— O Interchange a Copyright Queen's Printer ,_s -Provtnmeny Sipn0cantwetlends of Ontario.2015. County-wide Framework o s 10 15 20 PLANNING km Made J.2015 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015— 103 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD SEPTEMBER 17, 2015 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held September 3, 2015 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 17th day of September, 2015. MAYOR CLERK By-Law 2015-103 Being a By-law to confirm all actions of Cou... Page 211 of 211 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING ADDENDUM MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, September 17, 2015 Page 1. ADMINISTRATION 2 - 9 (a) Union Gas re Expansion of Natural Gas Distribution 10 - 11 (b) Report CAO-73/15 by Paul Shipway, CAO re Winter Maintenance Contracts 12 - 33 (c) By-Law 2015-104 Being a By-Law to authorize the execution of an agreement between the Municipality of Bayham and Wilson's Lawn Care for the provision of winter maintenance services Page 1 of 33 umongas A S�nict1xr Einetgt t�anq>>�ny July 23,2015 BY COURIER&RESS Ms.Kirsten Walli Board Secretary Ontario Energy Board Suite 2700,2300 Yonge Street Toronto,Ontario M4P 1E4 Dear Ms.Walli: RE: EB-2015-0179—Union Gas Limited("Union")—Expansion of Natural Gas Distribution Please find enclosed an application and pre-filed evidence from Union Gas Limited("Union") seeking approval of its proposed Community Expansion Program.The overall intent of this application is to support the expansion of infrastructure necessary to provide natural gas to communities that would otherwise not receive natural gas service. This application is in response to the Ontario Energy Board's("the Board")invitation(dated February 18,2015)to parties with the appropriate financial and technical expertise to submit proposals designed to facilitate enhanced access to natural gas for non-served rural and remote communities and businesses in the province. Should you have any questions on the above or would like to discuss in more detail,please contact me at 519-436-5476. Yours truly, [original signed by] Chris Ripley Manager,Regulatory Applications Encl. cc: EB-2014-0271 (2015 Rates)Intervenors Charles Keizer,Torys P.O.Box 2001.50 Keil Drive North.Chatham.ON.N7M 5M1 www.ufiougas.com t'aion Gas Limited Union Gas re Expansion of Natural Gas Distribution Page 2 of 33 Filed: 2015-07-23 EB-2015-0179 ONTARIO ENERGY BOARD IN THE MATTER OF the Ontario Energy Board Act, 1998, S.O. 1998, c.15, Schedule B, and in particular S.36 thereof; AND IN THE MATTER OF the Ontario Energy Board Act, 1998,c.15, Schedule B, and in particular, S.90 thereof; AND IN THE MATTER OF an Application by Union Gas Limited for an Order or Orders for approval of Union's Distribution System Expansion Project proposals; AND IN THE MATTER OF an Application by Union Gas Limited for an Order or Orders granting leave to construct natural gas pipelines and ancillary facilities required to serve the communities of Milverton, Prince Township and, the Chippewas of Kettle and Stony Point First Nation and Lambton Shores. APPLICATION 1. Union Gas Limited("Union")is a business corporation incorporated under the laws of the province of Ontario,with its head office in the Municipality of Chatham-Kent. 2. Union conducts both an integrated natural gas utility business that combines the operations of distributing,transmitting and storing natural gas,and a non-utility storage business. 3. Union's Community Expansion Project proposals are in direct response to the Ontario Energy Board's("the Board")initiative to address the Ontario government's desire to expand natural gas distribution systems to communities that currently do not have access to natural gas. Union's proposals are designed to address two distinct distribution system expansion project types: Union Gas re Expansion of Natural Gas Distribution Page 3 of 33 - Page 2 - i. Community Expansion Project—system expansion project that will provide first-time natural gas service to a minimum of 50 potential customers;and, ii. Small Main Extension Project-all other forms of distribution expansion that provide first-time natural gas access to customers. 4. Union hereby applies to the Board for: a. An order approving a temporary expansion surcharge("TES")rate for Community Expansion Projects. b. An order approving an incremental tax equivalent("ITE")mechanism to collect municipal contributions. c. An order approving an exemption from the Board's E.B.O. 188 that would allow individual Community Expansion Projects to proceed at a profitability index("PI")of 0.4 or greater. d. An order approving an exemption of Community Expansion Projects from the Board's E.B.O. 188 Investment Portfolio and Rolling Project Portfolio requirements. e. An order approving a capital pass-through mechanism to incorporate the Community Expansion Projects in rates immediately following their in-service dates. f. An order approving accounting orders to establish a Community Expansion Capital Pass- Through Deferral Account and a Community Expansion Contribution Deferral Account. g. An order approving rate recovery of the net revenue requirement for five Community Expansion Projects:Milverton;Prince Township;Chippewas of Kettle and Stony Pont First Nation and Lambton Shores;Walpole Island First Nation;and,Delaware Nation of Moraviantown. h. An order granting leave to construct approval for the natural gas pipelines and ancillary facilities required to serve the communities of Milverton;Prince Township;and,the Union Gas re Expansion of Natural Gas Distribution Page 4 of 33 - Page 3 - Chippewas of Kettle and Stony Point First Nation and Lambton Shores. i. An order approving a temporary connection surcharge("TCS")rate for main extension projects that are smaller and do not meet the Community Expansion Project criteria as identified in the written evidence that supports this application. 5. Union further applies to the Board for all necessary orders and directions concerning pre- hearing and hearing procedures for the determination of this application. 6. This application is supported by written evidence which may be amended from time to time as circumstances may require. 7. The persons affected by this application are the customers resident or located in the municipalities,police villages and First Nations reserves served by Union,together with those to whom Union sells gas,or on whose behalf Union distributes,transmits or stores gas. It is impractical to set out in this application the names and addresses of such persons because they are too numerous. 8. The address of service for Union is: Union Gas Limited P.O.Box 2001 50 Keil Drive North Chatham,Ontario N7M 5M1 Attention: Chris Ripley Manager,Regulatory Applications Telephone: (519)436-5476 Fax: (519)436-4641 -and- Union Gas re Expansion of Natural Gas Distribution Page 5 of 33 - Page 4 - Torys Suite 3000,Maritime Life Tower P.O.Box 270 Toronto Dominion Centre Toronto,Ontario M5K 1N2 Attention: Charles Keizer Telephone: (416)865-7512 Fax: (416) 865-7380 DATED July 23,2015. UNION GAS LIMITED [Original signed by] Chris Ripley Manager,Regulatory Applications Union Gas re Expansion of Natural Gas Distribution Page 6 of 33 ONTARIO ENERGY BOARD NOTICE TO CUSTOMERS OF UNION GAS LIMITED Union Gas Limited has applied for approval to expand natural gas service to certain rural and remote communities in Ontario and for certain exemptions to meet revenue recovery requirements that apply to pipeline projects. Learn more. Have your say. Union Gas Limited has identified 30 pipeline projects that would connect 34 rural and remote communities in Ontario to natural gas. The total cost of these projects is approximately$150 million. Gas distributors are normally required by the Ontario Energy Board to meet certain financial viability tests(E.B.O.188)before one or a group of pipeline projects is built.In general,these tests relate to balancing the costs of a project with the revenues that the project is expected to generate over time. Union Gas Limited has asked for exemptions from some of these tests because the proposed projects in its current application would not otherwise meet the financial viability tests. Union Gas Limited has also proposed a number of mechanisms to recover the costs of its proposed projects.One mechanism is to have existing Union Gas Limited customers pay a portion of the costs to connect new customers.If approved,the impact on a current residential customer's bill for the 30 pipeline projects proposed in Union Gas Limited's application would range from$0.20 to $5.65 per year.Other customers,including businesses,may also be affected. If the Ontario Energy Board allows Union Gas Limited to charge existing customers for a portion of the costs to connect new customers,Union Gas Limited says it will also charge existing customers for future natural gas community expansion projects in rural and remote communities which do not meet the financial viability tests without further Ontario Energy Board approval.Union Gas Limited says that it will limit the rate impact on a current residential customer's bill to a maximum of$24 per year for all current and future community expansion projects that it will complete. In this application,Union Gas Limited has also identified five specific communities to which it proposes to provide natural gas service: 1)Milverton 2)Prince Township 3)Chippewas of Kettle and Stony Point First Nation and Lambton Shores 4)Walpole Island First Nation 5)Delaware Nation of Moraviantown Of these,Ontario Energy Board approval is required to construct the pipelines in Milverton,Prince Township and Chippewas of Kettle and Stony Point First Nation and Lambton Shores.For more information on these leave to construct applications,please visit ontarioenergyboard.ca/LTC. THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC HEARING The Ontario Energy Board(OEB)will hold a public hearing to consider the application filed by Union Gas.We will question Union Gas on the case.We will also hear arguments from individuals and from groups that represent the customers of Union Gas and those that would be receiving new service under the proposals in the application. At the end of this hearing,the OEB will decide: 1.Whether to approve the changes to the OEB financial viability tests that Union Gas has requested in the application. 2.Whether to allow one or more of the cost recovery mechanisms for the projects that Union Gas has proposed in the application. 3.Whether to grant leave to construct approval for the projects in Milverton,Prince Township and Chippewas of Kettle and Stony Point First Nation and Lambton Shores. The OEB is an independent and impartial public agency.We make decisions that serve the public interest.Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. • You can review the application filed by Union Gas on the OEB's website now. • You can file a letter with your comments,which will be considered during the hearing. • You can become an active participant(called an intervenor).Apply by September 28,2015 or the hearing will go ahead without you and you will not receive any further notice of the proceeding. • At the end of the process,you can review the OEB's decision and its reasons on our website. LEARN MORE Our file number for this case is EB-2015-0179.To learn more about this hearing,find instructions on how to file letters or become an intervenor,or to access any document related to this case,please select the file number EB-2015-0179 from the list on the OEB website: ontarioenergyboard.ca/notice.You can also phone our Consumer Relations Centre at 1-877-632-2727 with any questions. ORAL VS.WRITTEN HEARINGS There are two types of OEB hearings-oral and written.The OEB will determine at a later date whether to proceed by way of a written or oral hearing.If you think an oral hearing is needed,you can write to the OEB to explain why by September 28,2015. PRIVACY If you write a letter of comment,your name and the content of your letter will be put on the public record and the OEB website.However, your personal telephone number;home address and e-mail address will be removed.If you are a business,all your information will remain public.If you apply to become an intervenor,all information will be public. This hearing will be held under sections 36 and 90 of the Ontario Energy Board Act,1998,S.O.1998 c.15(Schedule B). ®kisrmeammi Ontario rro Encpy L I g Union Gas re Expansion of Natural Gas Distribution Page 7 of 33 ONTARIO ENERGY BOARD NOTICE TO CUSTOMERS OF UNION GAS LIMITED Union Gas Limited has applied for approval to expand natural gas service to certain rural and remote communities in Ontario,for certain exemptions to meet revenue recovery requirements that apply to pipeline projects and for approval to construct a pipeline in the community of Prince Township. Learn more. Have your say. Union Gas Limited has identified 30 pipeline projects that would connect 34 rural and remote communities in Ontario to natural gas.The total cost of these projects is approximately$150 million. Gas distributors are normally required by the Ontario Energy Board to meet certain financial viability tests(E.B.O.188)before one or a group of pipeline projects is built.In general,these tests relate to balancing the costs of a project with the revenues that the project is expected to generate over time. Union Gas Limited has asked for exemptions from some of these tests because the proposed projects in its current application would not otherwise meet the financial viability tests. Union Gas Limited has also proposed a number of mechanisms to recover the costs of its proposed projects.One mechanism is to have existing Union Gas Limited customers pay a portion of the costs to connect new customers.If approved,the impact on a current residential customer's bill for the 30 pipeline projects proposed in Union Gas Limited's application would range from$0.20 to$5.65 per year.Other customers,including businesses, may also be affected. If the Ontario Energy Board allows Union Gas Limited to charge existing customers for a portion of the costs to connect new customers,Union Gas Limited says it will also charge existing customers for future natural gas community expansion projects in rural and remote communities which do not meet the financial viability tests without further Ontario Energy Board approval.Union Gas Limited says that it will limit the rate impact on a current residential customer's bill to a maximum of$24 per year for all current and future community expansion projects that it will complete. In this application,Union Gas Limited has also identified five specific communities to which it proposes to provide natural gas service: 1)Milverton 2)Prince Township 3)Chippewas of Kettle and Stony Point First Nation and Lambton Shores g f 4)Walpole Island First Nation 5)Delaware Nation of Moraviantown , / Of these,Ontario Energy Board approval is required to construct the pipelines in Milverton,Prince Township and Chippewas of Kettle and Stony Point First Nation and Lambton Shores.For more information on these leave to construct applications,please visit ontarioenergyboard.ca/LTC. flop,MTu,nPoint ;,• Union Gas has applied for approval to construct a four inch natural gas pipeline of approximately 10 km in length in the community of Prince Township.The total estimated cost of the project is$2.7 million. A map of the proposed pipeline project is included. THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC HEARING / t-- The Ontario Energy Board(OEB)will hold a public hearing to consider the a c € application filed by Union Gas.We will question Union Gas on the case.We i a x will also hear arguments from individuals and from groups that represent the 3 customers of Union Gas and those that will be receiving new service.At the end �? P. of this hearing.the OEB will decide whether to approve the changes that Union E Gas has requested in this application. e ;aev� ear m wim p s ,�n I,. l The OEB is an independent and impartial public agency.We make decisions that serve the public interest.Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. \�` BE INFORMED AND HAVE YOUR SAY .,I You have the right to information regarding this application and to be involved in - _ _ ._. �r n " the process. UPS 4 inch pWEk papelse • You can review the application filed by Union Gas on the OEB's website now. NOS x Inch plastic plpm!a e • You can file a letter with your comments,which will be considered during the Nps 4 36 inch pastsppeiine hearing. Existing Nos 4 men past.peer, • You can become an active participant(called an intervenor).Apply by September 28,2015 or the hearing will go ahead without you and you will not receive any further notice of the proceeding. • At the end of the process,you can review the OEB's decision and its reasons on our website. LEARN MORE Our file number for this case is EB-2015-0179.To learn more about this hearing,find instructions on how to file letters or become an intervenor,or to access any document related to this case.please select the file number EB-2015-0179 from the list on the OEB website:ontarioenergyboard.ca/notice.You can also phone our Consumer Relations Centre at 1-877-632-2727 with any questions. ORAL VS.WRITTEN HEARINGS There are two types of OEB hearings-oral and written.The OEB will determine at a later date whether to proceed by way of a written or oral hearing.If you think an oral hearing is needed.you can write to the OEB to explain why by September 28,2015. PRIVACY If you write a letter of comment,your name and the content of your letter will be put on the public record and the OEB website.However,your personal telephone number,home address and e-mail address will be removed.If you are a business,all your information will remain public.If you apply to become an intervenor,all information will be public. This hearing will be held under sections 90 and 36 of the Ontario Energy Board Act,1998,S.O.1998 c.15(Schedule B). ke Ontario eo.e a e.io,u•�o ie � Union Gas re Expansion of Natural Gas Distribution Page 8 of 33 ONTARIO ENERGY BOARD NOTICE TO CUSTOMERS OF UNION GAS LIMITED Union Gas Limited has applied for approval to expand natural gas service to certain rural and remote communities in Ontario,for certain exemptions to meet revenue recovery requirements that apply to pipeline projects and for approval to construct a pipeline in the communities of Kettle Point and Lambton Shores. Learn more.Have your say. Union Gas Limited has identified 30 pipeline projects that would connect 34 rural and remote communities in Ontario to natural gas.The total cost of these projects is approximately$150 million. Gas distributors are normally required by the Ontario Energy Board to meet certain financial viability tests(E.B.O.188) before one ora group of pipeline projects is built.In general,these tests relate to balancing the costs of a project with the revenues that the project is expected to generate over time. Union Gas Limited has asked for exemptions from some of these tests because the proposed projects in its current application would not otherwise meet the financial viability tests. Union Gas Limited has also proposed a number of mechanisms to recover the costs of its proposed projects.One mechanism is to have existing Union Gas Limited customers pay a portion of the costs to connect new customers.If approved,the impact on a current residential customer's bill for the 30 pipeline projects proposed in Union Gas Limited's application would range from$0.20 to S5.65 per year.Other customers,including businesses,may also be affected. If the Ontario Energy Board allows Union Gas Limited to charge existing customers for a portion of the costs to connect new customers,Union Gas Limited says it will also charge existing customers for future natural gas community expansion projects in rural and remote communities which do not meet the financial viability tests without further Ontario Energy Board approval.Union Gas Limited says that it will limit the rate impact on a current residential customer's bill to a maximum of$24 per year for all current and future community expansion projects that it will complete. In this application,Union Gas Limited has also identified five specific communities to which it proposes to provide natural gas service: 1)Milverton 2)Prince Township 3)Chippewas of Kettle and Stony Point First Nation and Lambton Shores 4)Walpole Island First Nation 5)Delaware Nation of Moraviantown Of these,Ontario Energy Board approval is required to construct the pipelines in Milverton,Prince Township and Chippewas of Kettle and Stony Point First Nation and Lambton Shores.For more information on these leave to,construct applications, please visit ontarioenergyboard.ca/LTC. Union Gas has applied for approval to construct four and six inch natural gas pipelines approximately 11 km in length in the communities of Kettle Point and Lambton Shores.The total estimated cost of the project is$2.4 million. A map of the proposed pipeline:project is included. A t , t r" t • r+3 THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC HEARING The Ontario Energy Board WEB)will hold a public hearing to consider the application filed by Union Gas.We will question Union Gas on the case.We will also hear arguments from individuals and from groups that represent the customers of Union Gas and those that will be receiving new service.At the end of this hearing,the OEB will decide whether to approve the changes that Union Gas has requested in this application. The 068 is an independent and impartial public agency.We make decisions that serve the public interest.Our goal is to promote:a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. •You can review the application filed by Union Gas on the OEB's website now. •You can file a letter with your comments,which will be considered during the hearing. • You can become an active participant(called an intervenor).Apply by September 28,2015 or the hearing will go ahead without you and you will not receive any further notice of the proceeding. •At the end of the process,you can review the OEB's decision and its reasons on our website. LEARN MORE Our file number for this case is EB-2015-0179.To learn more about this hearing,find instructions on how to file letters or become an intervenor.or to access any document related to this case,please select the file number EB-2015-0179 from the list on the OEB website:ontarioenergyboard.ca/notice.You can also phone our Consumer Relations Centre at 1-877-632-2727 with any questions. ORAL VS.WRITTEN HEARINGS There are two Types of OEB hearings-oral and written.The OEB will determine at a later date whether to proceed by way of a written or oral hearing.If you think an oral hearing is needed,you can write to the OEB to explain why by September 28,2015. PRIVACY If you write a letter of comment,your name and the content of your letter will be put on the public record and the OEB website. However,your personal telephone number,home address and e-mail address will be removed.If you area business,all your information will remain public.If you apply to become an intervenor,an information will be public. This heating will be held under sections 90 and 36 of the Ontario Energy Board Act,1998.S.O.1998 c.15(Schedule B). O®io Ontario Union Gas re Expansion of Natural Gas Distribution Page 9 of 33 $AY REPORT o -c CAO Pp°i'tunity Is' TO: Mayor& Members of Council FROM: Paul Shipway, CAO DATE: September 17, 2015 REPORT: CAO-73/15 SUBJECT: WINTER MAINTENANACE CONTRACTS BACKGROUND On Friday September 11, 2015 at 12:00 Noon, RFT No. 15-01 Winter Maintenance Contracts closed. The results are as follows: Area 1-Port Burwell Area 2-Vienna Area 3-Straffordville Area 4-North Area 5-Sidewalks Underhill Trucking $73.00 $73.00 $73.00 $73.00 NB Laemers Trucking Ltd. $82.00 $82.00 NB NB NB Aylmer Garden Centre NB NB NB $75.00 NB Wilson's Lawn Care $65.00 $65.00 $58.00 $58.00 $58.00 In 2014 the Municipality covered local road winter maintenance through the following contracts: i. By-law No. 2014-108-Agreement No. 0144-13 Laemers Trucking Ltd. ($70/hour) ii. By-law No. 2014-109-Agreement No. 0090 Aylmer Garden Centre ($65/hour) In 2014 the Municipality covered sidewalk winter maintenance internally. Prior to 2014 sidewalk winter maintenance was covered via: i. By-law No. 2009-116-Agreement 0272-05 Wilson Lawn Care Services ($45/hour) The Municipality has historically awarded single year contracts, with RFT 15-01 a three year contract with two municipal mutual option years has been sought. The historic actual winter maintenance, for tendered services, budget amounts has been as follows: i. 2012-$23,848 ii. 2013-$47,853 iii. 2014-$50,430 For 2016 the Winter Maintenance Operating Budget amounts will tentatively set at$50,000. Additionally to control sidewalk maintenance costs the sidewalk contractor will be instructed to clear sidewalks at the conclusion of a winter event and only after the roads have been cleared. In the past the Municipality has incurred significant costs as a result of clearing sidewalks during winter events and prior to roads being cleared. RECOMMENDATION 1. THAT Report CAO-73/15 re Winter Maintenance Contracts be received for information; Report CAO-73/15 by Paul Shipway,CAO re Winter Maintenance... Page 10 of 33 2. AND THAT Staff be directed to bring forward a by-law to enter into an agreement with Wilson's Lawn Care for winter maintenance activities. Respectfully Submitted by: Paul Shipway CAO Report CAO-73/15 by Paul Shipway,CAO re Winter Maintenance... Page 11 of 33 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2015-104 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND WILSON'S LAWN CARE FOR PROVISION OF WINTER MAINTENANCE SERVICES WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for the provision of winter maintenance services in the Municipality of Bayham; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between the Municipality of Bayham and Wilson's Lawn Care for the provision of winter maintenance services; 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17TH DAY OF SEPTEMBER 2015. MAYOR CLERK By-Law 2015-104 Being a By-Law to authorize the execution of... Page 12 of 33 THIS AGREEMENT DATED THE 17T" DAY OF SEPTEMBER, 2015 BETWEEN: WILSON'S LAWN CARE (Hereinafter called the"Contractor") and of the First Part THE CORPORATION OF THE MUNICIPALITY OF BAYHAM {Hereinafter called the "Municipality") of the Second Part WHEREAS The Municipality contracts for the ploughing of snow at various locations within the Municipality; NOW THEREFORE IN CONSIDERATION OF the mutual covenants herein contained, the payments required hereby, and such other consideration as the parties hereto deem acceptable,the parties agree as follows: Section 1- Definitions For the purposes of this Agreement, 1.1 "Council"shall mean the Council of the Corporation of the Municipality of Bayham; 1.2 "Manager of Public Works"shall mean the Manager of Public Works of the Municipality of Bayham or designate; 1.3 "Winter Maintenance"or"Maintenance Activity"shall include snow ploughing and salting and sanding activities to the specifications of the Manager of Public Works or designate. Section 2 -General Provisions 2.1 The Contractor shall be solely responsible for snow ploughing at the locations listed on Attachment'A'for the time period of November 1, 2015 to April 30, 2018,with two additional one year municipal mutual options to extend the contract, and agrees to carry out said ploughing in accordance with this Agreement and in accordance with the reasonable directions given by the Manager of Public Works, or designate from time to time. 2.2 The Contractor shall supply all required materials and equipment to perform the specified winter maintenance activity, in accordance with Winter Minimum Maintenance Standards, Ontario Regulation 239/02„ as indicated in Attachment'A', in accordance with the terms of this Agreement within the standard policies and procedures normally followed by the Municipality and more specifically described as follows: i. The Contractor shall conduct winter maintenance activities in accordance with the Minimum Maintenance Standards as interpreted by the Manager of Public Works. ii. Notwithstanding Section 2.2(i)of this Agreement,the Contractor shall operate on an By-Law 2015-104 Being a By-Law to authorize the execution of... Page 13 of 33 emergency call out basis pursuant to Section 3.1 of this Agreement. iii. The Contractor shall provide a log of activities, in prescribed form, with each monthly invoice. iv. Snow removal shall not be included within this contract and stockpiling of snow shall be in accordance with the directions of the Manager of Public Works or designate. v. All winter maintenance activities outlined within this Agreement shall be completed by the Contractor as one continuous effort without interruption. vi. The Contractor may purchase sand and salt materials from the Municipality to fulfil the terms of the contract at the Municipal cost, at a per bucket load rate. vii. The Contractor shall provide the Winter Maintenance activities at the locations indicated in Schedule'A'of the Agreement, pursuant to the terms of this Agreement at the rate of: Area 1 $65.00/hr+HST Area 2 $65.00/hr+HST Area 3$58.00/hr+HST Area 4$58.00/hr+HST Area 5 $58.00/hr+HST a. The Municipality shall not pay for travel time between locations. 2.3 The Contractor shall be responsible for any damage made to Municipal or private property including but not limited to parking curbs, sod repairs and bent signs. Any damage will be repaired at the expense of the Contractor and approved by the Municipality. 2.4 All Contractor vehicles, ploughs, sanding/salting or sidewalk equipment shall be inspected by the Manager of Public Works or designate regarding the ability to work through the winter season and the decision of the Manager of Public Works or designate shall be final. 2.5 Operators shall have the appropriate license and class to operate the vehicle they are operating and shall provide their license at any time to be inspected by the Manager of Public Works or designate. Operators shall have met the requirements of time off and a second or relief operator shall be ready to work in the event the initial operator has worked the total hours allowed under the legislation. 2.6 The Contractor shall submit invoices for services rendered throughout the term of this Agreement with the invoices submitted in six(6)monthly installments. It shall be noted that the invoices shall be dated November 30, December 31, January 30, February 28, March 31 and April 30. 2.7 The Contractor shall be responsible to maintain the standards as set in this agreement. All as directed by the Manager of Public Works or designate. Section 3- Emergency Callout 3.1 The Contractor shall be on sight ready to work within 30 minutes of notification by the Police, Answering Service or Public Works Department. i. Inability of the Contractor to adhere to said timelines may result in request for a second contractor to perform the duties at the cost of the Contractor. Section 4-Insurance 4.1 The Contractor shall hold an insurance policy in the amount of$2,000,000 naming the By-Law 2015-104 Being a By-Law to authorize the execution of... Page 14 of 33 Municipality of Bayham as additional insured. A copy of the same shall be provided to the Municipality prior to the commencement of any winter maintenance activity. 4.2 The Contractor shall indemnify and save harmless the Municipality from all injuries and accidents arising from any work undertaken as a result of this Agreement save and except from damage caused by the negligence of the Municipality or their employees. 4.3 The Contractor shall be required to show proof of registration with the WSIB.Once the contract commences, each invoice must be accompanied by a current WSIB Clearance Certificate not more than 3 months old. Section 5-Termination 5.1 If the Contractor neglects or fails to carry out or to comply with any of the terms, covenants, undertakings or conditions of this Agreement, the Municipality may, after having given written notice to the Contractor of such default, terminate this Agreement by giving thirty(30)days notice in writing to the Contractor and this Agreement shall be deemed to be terminated on the day specified in the notice. 5.2 The Contractor may terminate this Agreement for any reason by giving thirty (30) days notice in writing to the Municipality and this Agreement shall be deemed to be terminated on the day specified in the notice. Section 6-Notice 6.1 All notices, consents, approvals or other communications permitted or required to be given under this Agreement (collectively "Notices") shall be in writing, shall not be unreasonably withheld or delayed unless otherwise specifically provided for in this Agreement, and shall be personally delivered; or sent by prepaid registered mail to the applicable address set out below: (a) in the case of the Municipality: Attention: Manager of Public Works Municipality of Bayham 9344 Plank Road Straffordville, ON NOJ 1Y0 Office: (519)866-5521 ebradfield(abayham.on.ca (b) in the case of the Contractor: Attention: Company Address: Phone Number By-Law 2015-104 Being a By-Law to authorize the execution of... Page 15 of 33 Email: Section 7-Agreement Definition 7.1 No amendment of this Agreement shall be deemed valid unless effected by a written amendment signed by both parties and no waiver of rights of any kind under this Agreement shall be effective unless in writing by the party for whom they are a benefit. 7.2 If a Court of competent jurisdiction should declare any section or part of a section of this Agreement to be invalid or unenforceable, such section or part of a section shall not be construed as being an integral part of the Agreement or having persuaded or influenced a party to this Agreement to execute the same, and it is hereby agreed that the remainder of the Agreement shall be valid and in full force and effect. 7.3 This Agreement constitutes the entire Agreement between the parties to this Agreement and supersedes any prior Agreements and understandings, oral or written. 7.4 Nothing in this Agreement derogates from, interferes with, or fetters the exercise by the Municipality of all of its rights and obligations as a municipality (whether discretionary or mandatory), or imposes any obligations on the Municipality in its role as a municipality, and the Municipality shall not be prevented from or prejudiced in carrying out its statutory rights and responsibilities, including its planning rights and responsibilities. Nothing in this Agreement derogates from, interferes with, or fetters the exercise by the Municipality's officers, employees, agents, representatives or elected and appointed officials of all of their rights, or imposes any obligations on the Municipality's officers, employees, agents, representatives or elected and appointed officials, other than as expressly set out in this Agreement. 7.5 No communication or dealing between the Contractor and any department, committee, body, officer, employee, agent, representative or elected or appointed official of the Municipality that is not clearly in respect of and in accordance with this Agreement will not be deemed to be a communication or dealing under this Agreement between the Contractor and Municipality as parties to this Agreement or affect the Municipality with notice of any such communication or dealings. It is intended and agreed that any communication or dealing between the Contractor and the Municipality as parties to this Agreement will only be effective if delivered in accordance with the notice provisions in this Agreement. No communication or dealing between the Municipality as party to this Agreement and the Contractor as a party to this Agreement will relieve the Contractor from the responsibility of discharging its lawful obligations to the Municipality imposed by statute, regulation, by-law or by any other lawful manner separate and apart from the obligations imposed under this Agreement. Section 8- No Waiver 8.1 No condonation, excusing or overlooking by the Municipality of any default, breach or non- observance of any of the Contractor's obligations under this Agreement at any time or times shall affect the Municipality's remedies or rights with respect to any subsequent(even if by way of continuation)default, breach or non-observance. 8.2 No waiver shall be inferred from or implied by anything done or omitted by the Municipality. By-Law 2015-104 Being a By-Law to authorize the execution of... Page 16 of 33 8.3 Any written waiver by the Municipality shall have effect only in accordance with its express terms. 8.4 Except as stated otherwise in this Agreement,time shall be of the essence in the performance of all covenants and agreements herein. Section 9-Successors and Assigns 9.1 This Agreement shall enure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, administrators, successors and assigns. 9.2 This Agreement shall not be assigned or transferred in any way by the Contractor. Section 10- Counterparts 10.1 This Agreement may be simultaneously executed in several counterparts, each of which when so executed shall be deemed to be an original and such counterparts together shall constitute but one and the same instrument. Section 11-Interpretation 11.1 In construing this Agreement,words in the singular shall include the plural and vice versa and words importing the masculine shall include the feminine, and the neuter and vice versa, and words importing persons shall include corporations and vice versa. IN WITNESS WHEREOF the parties have duly executed this Agreement this 17th day of September, 2015. SIGNED,SEALED AND DELIVERED in the presence of THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Authorized to be executed by ) PAUL ENS By-law 2015-104 passed on the ) MAYOR 17"'day of September, 2015 ) LYNDA MILLARD CLERK WILSON'S LAWN CARE By-Law 2015-104 Being a By-Law to authorize the execution of... Page 17 of 33 ATTACHMENT A AREA 1 ADDITIONAL NOTES PORT BURWELL STREETS (Plowing ,Sanding) • Addison Street(Nova Scotia—Libbye) Please see attached Map Area 1' • Bodsworth Lane • Brock Street • Burwell Street • Cowper Street • Elizabeth Street • Erieus Street • Fay Street • Hannah Street • Homer Street • Howard Street(to Submariners Way) • Hurley Street • Libbye Avenue • Libbye Street • Milton Street • Newton Street • Pitt Street • Shakespeare Street • Southey Street • Strachan Street • Tennyson Street • Victoria Street(Pitt to Wellington) • Waterloo Street • William Street • Wilson Lane PORT BURWELL PARKING LOTS (Plowing ,Sanding) • Fire Hall—Nova Scotia Line • Library Parking—21 Pitt Street • Pump Stations(Brock and Union) • Sewage Treatment Plant— 1 Chatham Street 1 By-Law 2015-104 Being a By-Law to authorize the execution of... Page 18 of 33 AREA 2 ADDITIONAL NOTES VIENNA STREETS (Plowing ,Sanding) • Ann Street Please see attached Map 'Area 2' • Centre Street(North of Fulton Only) • Chapel Street(to top of the hill) • Chestnut Street • Edison Street • Elm Street • Front Street • King Street • North Street • Oak Street • Otter Street • Pearl Street • Pine Street • Queen Street • Snow Street • Union Street • Walnut Street • Water Street VIENNA PARKING LOTS (Plowing ,Sanding) • Community Centre • Pump Station#6, 54 Front St. 2 By-Law 2015-104 Being a By-Law to authorize the execution of.. Page 19 of 33 AREA 3 ADDITIONAL NOTES STRAFFORDVILLE STREETS (Plowing ,Sanding) • Alward Street Please see attached Map'Area 3' • Arthur Street • CPR Laneway(to dead end) • Donnelly Street • Duke Street • East Street • Elgin Street • Fifth Street • First Street • Fourth Street • Garner Road (Heritage to Wardwalk) • Garnham Street • Hesch Street • Main Street • Old Chapel Street • Second Street • Short Street • Third Street • Wardwalk Line • West Street STAFFORDVILLE PARKING LOTS (Plowing ,Sanding) • Firehall Priority shall be given to the Municipal Office and • Municipal Office/Library/Pump Station#2 Fire Hall first. • Pumping Station(8971 Plank Road, 9352 Garner Rd. and 56826 Heritage Line) • Straffordville Community Centre 3 By-Law 2015-104 Being a By-Law to authorize the execution of.. Page 20 of 33 AREA 4 ADDITIONAL NOTES CORINTH STREETS (Plowing ,Sanding) • Corinth Streets Please see attached Map'Area 4-Corinth' • George St. • Henry St. • Peters Court • Shady Lane EDEN STREETS (Plowing ,Sanding) • Gray Street Please see attached Map'Area 4- Eden' • Travis Street EDEN PARKING LOTS (Plowing ,Sanding) • Eden and Area Community Centre—56967 Please see attached Map'Area 4- Eden' Eden Line • Pump Station#1 — 11403 Plank Road RICHMOND STREETS (Plowing ,Sanding) • Church Street Please see attached Map'Area 4- Richmond' • Hoover Valley Road • James Street • John Street • Richmond Road RICHMOND PARKING LOT • Richmond Water Treatment Plant, 9190 Please see attached Map'Area 4-Richmond' Richmond Rd. 4 By-Law 2015-104 Being a By-Law to authorize the execution of.. Page 21 of 33 AREA 5 ADDITIONAL NOTES PORT BURWELL SIDEWALKS AND FACILITIES (Plowing ,Sanding—Salt at Facilities Only) Facilities Please see attached Map'Area 5—Port Burwell' • Library(21 Pitt)-Sidewalk(Erieus and Pitt) and Entrances Both from steps and entrance doors Side entrance door Front ramp leading to parking lot side • Port Burwell Fire Hall-Sidewalk and Entrances(Front& Rear Entrances) Sidewalks • Robinson St.West Side(Wellington to Pitt) • Wellington St North Side(Robinson to Victoria) • Erieus St West Side(Wellington to Pitt) • Wellington St South Side(Victoria to Elizabeth) • Strachen St(Wellington to Waterloo) School Area STRAFFORDVILLE SIDEWALKS AND (Plowing ,Sanding—Salt at Facilities Only) FACILITIES Facilities Please see attached Map'Area 5-Straffordville' • Municipal Office Entrances Side entrance sidewalk leading to parking lot Front door leading to side parking lot Side door leading around to side parking lot and front door • Library Entrances and Sidewalks Both from steps and entrance doors Side entrance door Front ramp leading to parking lot side • Straffordville Fire Hall Entrance Entrance doors front and rear Sidewalks • East Side Plank Road (Third St to end of Sidewalk) • East Side of Plank Rd. (Heritage Line to Arthur St.) 5 By-Law 2015-104 Being a By-Law to authorize the execution of.. Page 22 of 33 • North Side Heritage Line(Plank Road to East Street) • South Side Heritage Line(Plank Road to Old Chapel) VIENNA SIDEWALKS AND FACILITIES (Plowing ,Sanding—Salt at Facilities Only) Facilities Please see attached Map 'Area 5-Vienna' • Vienna Community Centre—26 Fulton All Entrances/Exits including wheelchair ramp Sidewalks • North side of Plank Road from Edison to Oak EDEN SIDEWALKS AND FACILITIES (Plowing ,Sanding—Salt at Facilities Only) Facilities Please see attached Map'Area 5-Eden' • Eden &Area Community Centre 56967 Eden Line—Entrance Sidewalk Sidewalks • Plank from Eden Line South to the end of the Sidewalk • Northwest corner of Plank @ Eden Line 6 By-Law 2015-104 Being a By-Law to authorize the execution of.. Page 23 of 33 AREA 1 - PORT BURWELL p ,R i ' T wELL OF BAYHAM • . BUR kir____,\ it_ --iiit,.._.. .: ) 4111) ma PP kil , ,-';* . ----- .26 1.7',7_4;.• ' le, � lit: 7 ',....,L " , Iva,. � - - A ,,, „iii _ . d 4 ___ jR. �` - I .ip A lirl I 1E 1 X at- . U� • By-Law 2015-104 Being a By-Law to authorize the execution of.. Page 24 of 33 AREA 2 - STRAFFORDVILLE OP ,* STRAFFORDVILLE I is ntin risk;< 41 _ -- -"Yyr ki si i. By-Law 2015-104 Being a By-Law to authorize the execution of.. Page 25 of 33 AREA 3 - VIENNA 1 r„..„,,,,...„...,_ rime V` - \ _ fit h' I, ,,,..1/2--,__ ,:ii w __,„: tH;777.,-vti..:.,....,,,,,,,,2,-__-__,::;.,,,,______ _ r.:= :.--N\ v_,,...,--,,ii,-4_-.:i---.I I $ - T...., „....„,„: ,_„.„,:: ,,,..„,,,,,:„ . ., .r of ��� 1.� ' VIENNA w I >' pi '''''Tht,,,,, ..e. 4warr, ��� M{JNICIPAUTY OF BAYHAM ' 6062 , By-Law 2015-104 Being a By-Law to authorize the execution of... Page 26 of 33 AREA 4 - RICHMOND RICHMOND R. 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