HomeMy WebLinkAboutNovember 05, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, November 5, 2020
7:00 p.m.
6:45 p.m. Committee of Adjustment
A. B. Wade
7:30 p.m. Public Planning Meeting
A. C. Baker
B. K. & M. Emberson
PRESENT
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAOICLERK PAUL SHIPWAY
DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL
MANAGER OF PUBLIC WORKS STEVE ADAMS
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
Councillor Donnell and Mayor Ketchabaw reminding everyone to Remember and Honour our
Veterans on Remembrance Day.
Mayor Ketchabaw encouraged everyone to stay diligent on the health protocols in light of the
recent local outbreak of COVID-19.
5. DELEGATIONS
None.
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Council Meeting held October 15, 2020
2020 Council Minutes November 5, 2020
B. Statutory Planning Meeting held October 15, 2020 re D. Emerson
C. Statutory Planning Meeting held October 15, 2020 re S. Ford
Moved by' Councillor Donnell
Seconded by: Councillor Chilcott
THAT the minutes of the Council Meeting held October 15, 2020, Statutory Planning
Meeting held October 15, 2020 re D. Emerson and Statutory Planning Meeting held
October 15, 2020 re S. Ford be adopted.
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7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A. Report PS-04/20 by Steve Adams, Manager of Public Works re Winter Operations Plan
Moved by. Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report PS-04/20 re Winter Operations Plan - Level of Service be received for
information.
AND THAT the Council of the Corporation of the Municipality of Bayham approve the
Municipality of Bayham Winter Operations Plan — Level of Service Policy attached hereto
as Appendix `A'.
CARRIED
10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
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2020 Council Minutes November 5, 2020
A. Notice of Public Meeting re Proposed Zoning By-law Amendment — C. Baker, 8
Robinson St. and 5 Erieus St., Port Burwell
B. Notice of Public Meeting re Proposed Zoning By-law Amendment — K. & M. Emberson, 7
Erieus St., Port Burwell
C. Notice of Public Meeting Committee of Adjustment re Minor Variance Application Al2/20
B. Wade, 127 Faye St., Port Burwell
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT correspondence item 10.1.1-A — 10.1.1-C be received for information.
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-70/20 by Bill Knifton, Chief Building Official/Drainage Superintendent re
Reimer Drain
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Report DS-70/20 re the Reimer Drain be received for information;
AND THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the
Corporation of the Municipality of Bayham hereby adopts Spriet Associates Report No.
22057 dated October 5, 2020, referred to as the Reimer Drain report;
AND THAT the Council of the Corporation of the Municipality of Bayham confirms the
assessments as per the Engineer's Report No. 22057 dated October 5, 2020;
AND THAT Provisional By-law No. 2020-081 be read a first, second and third time
CARRIED
B. Report DS-72/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Zoning
Amendment S. Ford, 53891 John St, Richmond
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT Report DS-72/20 regarding the Ford rezoning application be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held October 15, 2020, no
public comments were received regarding this matter;
2020 Council Minutes
November 5, 2020
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by Sandy Ford identified as Plan 22 Pt E Cross Blk from Rural
Industrial (M2) to site -specific Hamlet Residential (HR-11) Zone to permit residential uses;
AND THAT Zoning By-law Z716-2020 be presented to Council for enactment.
CARRIED
C. Report DS-73/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent
Applications E45-49/20 J. Stewart, Eden
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Report DS-73/20 regarding the Consent Applications E45-49/20 submitted by John
Stewart be received;
AND THAT Council recommend to the Elgin County Land Division Committee that Consent
Application E45/20 be granted subject to the following conditions:
I Letter of Undertaking for the merger of the severed lands with the rear lands owned
by Eden Elevators Ltd.
2 Digital copy of the registered plan of survey
3 Purchase of a civic number sign for the access to the rear lands
AND THAT Council recommend to the Elgin County Land Division Committee that Consent
Applications E46-49/20 be granted subject to the following conditions:
Installation of individual private wells with water quantity and water quality reports for
bacteria and nitrates content meeting the Provincial standards for residential use, as
a matter of public health and safety
2 Engineer design municipal drain and grading plan
3 Rezoning to remove the holding provision h2 from the retained and severed parcels
4. Municipal Lot Assessments results for each of four created and one retained lot
5. Digital copy of the registered plan of survey
6. Cash in Lieu of Parkland Dedication fee for each of four created lots
7 Purchase civic number signs for each of four created and one retained lots
8 Planning Report fee payable to the Municipality
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D. Report DS-74/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent
Application E43/20 Gregory Underhill Farms Ltd., Orchard Line
Moved by: Councillor Chilcott
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2020 Council Minutes November 5, 2020
Seconded by: Deputy Mayor Weisler
THAT Report DS-74/20 regarding Consent Application E43/20 Gregory Underhill Farms
Limited be received for information;
AND THAT Council recommend to the Elgin County Land Division Committee that Consent
Application E43/20 be granted subject to the following conditions:
1. Rezoning of both the severed and retained parcels
2. Planning Report fee payable to the municipality
3. Digital Copy of the final survey provided to the municipality
4. Purchase a Municipality of Bayham Road Access Permit for the retained lands
5. Purchase civic number sign for the retained lands
CARRI ED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Elgin County minutes of meeting held September 8, 2020
B. Elgin County minutes of meeting held September 22, 2020
C. Elgin County minutes of special meeting held September 22, 2020
D. Elgin County re Elgin County Community Grant Program
E. Elgin County re Elgin County Connectivity Committee Internet Connectivity Survey
F. Municipality of Bayham re Port Burwell Pier Service Disruption
G. Association of Municipalities of Ontario (AMO) re Proposed Blue Box Program Transition
Schedule
H. Ontario Energy Board Notice re EPCOR Natural Gas Limited Partnership
I. Ontario Energy Board Notice re Enbridge Gas Inc.
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT correspondence item 11.1.1-A — 11.1.1-1 be received for information.
CARRIED
11.1.2 Requiring Action
11.2 Reports to Council
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2020 Council Minutes November 5, 2020
A. Report CAO-44/20 by Paul Shipway, CAOICIerk re Off -Road Vehicle Regulations
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report CAO-44/20 re Off -Road Vehicle Regulations be received for information.
CARRIED
B. Report CAO-45/20 by Paul Shipway, CAOICIerk re RFP 20-03 Realty Services
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report CAO-45/20 re RFP 20-03 - Realty Services be received for information;
AND THAT the Council direct staff to utilize Morgan Realty Inc. for Realty Services
pursuant to RFP 20-03
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12. BY-LAWS
A. By-law No. 2020-081 Being a by-law to provide for drainage works in the Municipality of
Bayham in the County of Elgin known as the Reimer Drain (This by-law follows the
recommendation in Report DS-70/20 by Bill Knifton, Chief Building Official/Drainage
Superintendent during the regular meeting of November 5, 2020)
B. By-law No. 2020-083 Being a by-law to repeal By-law No. 1997-003 (Vienna) and By-law
No. 2003-096 (This by-law follows the direction of the Council of the Corporation of the
Municipality of Bayham of December 5, 2019)
C. By-law No. 2020-084 Being a by-law to authorize the sale of lands owned by the
Corporation of the Municipality of Bayham — 6342 Plank Rd., Vienna, ON
D. By-law No. Z716-2020 Being a bylaw to further amend By-law No. Z456-2003 — S. Ford
(This by-law follows the recommendation in Report DS-72/20 by Margaret Underhill,
Deputy Clerk/Planning Coordinator during the regular meeting of November 5, 2020)
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT By-law No. 2020-081, By-law No. 2020-083, By-law No. 2020-084 and By-law No.
Z716-2020 be read a first, second and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
2020 Council Minutes November 5, 2020
None.
14. OTHER BUSINESS
A, 6342 Plank Rd. Proceeds from Sale
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT the proceeds from sale of 6342 Plank Rd, Vienna, ON be allocated to the Facility
Reserve.
CARRIED
14.1 In Camera
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT the Council do now rise to enter into an "In Camera" Session at 7:48 p.m. to discuss:
• personal matters about an idea proposed or pending acquisition or disposition of
land by the municipality or local board; a position, plan, procedure, criteria or
instruction to be applied to any negotiations carried on or to be carried on by or on
behalf of the municipality or local board (Part 1 Plan 11R-10165 — Creek Road
Road Allowance)
i advice that is subject to solicitor -client privilege, including communications
necessary for that purpose (Municipality of Bayham Zoning By-law)
CARRIED
A- Confidential Report regarding a proposed or pending acquisition or disposition of
land by the municipality or local board; a position, plan, procedure, criteria or
instruction to be applied to any negotiations carried on or to be carried on by or on
behalf of the municipality or local board (Part 1 Plan 11R-10165 — Creek Road
Road Allowance)
S. Confidential Report (verbal) regarding advice that is subject to solicitor -client
privilege, including communications necessary for that purpose (Municipality of
Bayham Zoning By-law)
14.2 Out of Camera
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT the Council do now rise from the "In Camera" session at 8:09 p.m. with nothing to
report.
CARRIED
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2020 Council Minutes November 5, 2020
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2020-043 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Confirming By -Law No. 2020-043 be read a first, second and third time and finally
passed
16. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT the Council meeting be adjourned at 8:10 p.m.
CARRIED
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