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HomeMy WebLinkAboutNovember 19, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, November 19, 2020 7:00 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held November 5, 2020 B. Committee of Adjustment held November 5, 2020 C. Statutory Planning Meeting held November 5, 2020 re C. Baker D. Statutory Planning Meeting held November 5, 2020 re K. & M. Emberson 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Passing of Zoning By-Law Z716-2020 – S. Ford, 53891 John St., Richmond 2020 Council Agenda November 19, 2020 2 B. Notice of Committee of Adjustment Decision – B. Wade, 127 Faye St., Port Burwell 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-75/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application - Baker Zoning By-law No. Z717-2020 B. Report DS-76/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application – Emberson Zoning By-law No. Z718-2020 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Elgin County minutes of meeting held October 13, 2020 B. Elgin County minutes of meeting held October 27, 2020 C. Long Point Region Conservation Authority Board of Directors minutes of meeting held October 7, 2020 D. Ministry of Finance re 2021 Ontario Municipal Partnership Fund (OMPF) allocations E. Norfolk County re Illicit Cannabis Operations F. City of Belleville re Accessibility for Ontarians with Disabilities Act – Web-site Support G. County of Prince Edward re Bill 218, Supporting Ontario’s Recovery and Municipal Elections Act, 2020 is proposing changes to the Municipal Elections Act of 1996 H. Town of Grimsby re Proposed Regulation under the Ontario Heritage Act (Bill 108) 11.1.2 Requiring Action A. YWCA St. Thomas-Elgin re Emergency Evacuation Site for Straffordville Public School 11.2 Reports to Council A. Report CAO-43/20 by Paul Shipway, CAO|Clerk and Lorne James, Treasurer re COVID- 19 Pandemic 2021 Financial Planning B. Report CAO-46/20 by Paul Shipway, CAO|Clerk re Investing in Canada Infrastructure Program (ICIP) – COVID-19 Resilience Infrastructure Stream C. Report CAO-47/20 by Paul Shipway, CAO|Clerk re Inclusive Community Grant Program 12. BY-LAWS 2020 Council Agenda November 19, 2020 3 A. By-law No. Z717-2020 Being a by-law to further amend By-law No. Z456-2003 – Baker (This by-law follows the recommendation in Report DS-75/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of November 19, 2020) B. By-law No. Z718-2020 Being a by-law to further amend By-law Z456-2003 – Emberson (This by-law follows the recommendation in Report DS-76/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of November 19, 2020) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2020-085 Being a by-law to confirm all actions of Council 16. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, November 5, 2020 7:00 p.m. 6:45 p.m. Committee of Adjustment A. B. Wade 7:30 p.m. Public Planning Meeting A. C. Baker B. K. & M. Emberson PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK PAUL SHIPWAY DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL MANAGER OF PUBLIC WORKS STEVE ADAMS 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Councillor Donnell and Mayor Ketchabaw reminding everyone to Remember and Honour our Veterans on Remembrance Day. Mayor Ketchabaw encouraged everyone to stay diligent on the health protocols in light of the recent local outbreak of COVID-19. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held October 15, 2020 2020 Council Minutes November 5, 2020 2 B. Statutory Planning Meeting held October 15, 2020 re D. Emerson C. Statutory Planning Meeting held October 15, 2020 re S. Ford Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the minutes of the Council Meeting held October 15, 2020, Statutory Planning Meeting held October 15, 2020 re D. Emerson and Statutory Planning Meeting held October 15, 2020 re S. Ford be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report PS-04/20 by Steve Adams, Manager of Public Works re Winter Operations Plan Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report PS-04/20 re Winter Operations Plan - Level of Service be received for information. AND THAT the Council of the Corporation of the Municipality of Bayham approve the Municipality of Bayham Winter Operations Plan – Level of Service Policy attached hereto as Appendix ‘A’. CARRIED 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 2020 Council Minutes November 5, 2020 3 A. Notice of Public Meeting re Proposed Zoning By-law Amendment – C. Baker, 8 Robinson St. and 5 Erieus St., Port Burwell B. Notice of Public Meeting re Proposed Zoning By-law Amendment – K. & M. Emberson, 7 Erieus St., Port Burwell C. Notice of Public Meeting Committee of Adjustment re Minor Variance Application A12/20 B. Wade, 127 Faye St., Port Burwell Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT correspondence item 10.1.1-A – 10.1.1-C be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-70/20 by Bill Knifton, Chief Building Official/Drainage Superintendent re Reimer Drain Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report DS-70/20 re the Reimer Drain be received for information; AND THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates Report No. 22057 dated October 5, 2020, referred to as the Reimer Drain report; AND THAT the Council of the Corporation of the Municipality of Bayham confirms the assessments as per the Engineer’s Report No. 22057 dated October 5, 2020; AND THAT Provisional By-law No. 2020-081 be read a first, second and third time. CARRIED B. Report DS-72/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Zoning Amendment S. Ford, 53891 John St, Richmond Moved by: Councillor Froese Seconded by: Councillor Donnell THAT Report DS-72/20 regarding the Ford rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held October 15, 2020, no public comments were received regarding this matter; 2020 Council Minutes November 5, 2020 4 AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Sandy Ford identified as Plan 22 Pt E Cross Blk from Rural Industrial (M2) to site-specific Hamlet Residential (HR-11) Zone to permit residential uses; AND THAT Zoning By-law Z716-2020 be presented to Council for enactment. CARRIED C. Report DS-73/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Applications E45-49/20 J. Stewart, Eden Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report DS-73/20 regarding the Consent Applications E45-49/20 submitted by John Stewart be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E45/20 be granted subject to the following conditions: 1. Letter of Undertaking for the merger of the severed lands with the rear lands owned by Eden Elevators Ltd. 2. Digital copy of the registered plan of survey 3. Purchase of a civic number sign for the access to the rear lands AND THAT Council recommend to the Elgin County Land Division Committee that Consent Applications E46-49/20 be granted subject to the following conditions: 1. Installation of individual private wells with water quantity and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety 2. Engineer design municipal drain and grading plan 3. Rezoning to remove the holding provision h2 from the retained and severed parcels 4. Municipal Lot Assessments results for each of four created and one retained lot 5. Digital copy of the registered plan of survey 6. Cash in Lieu of Parkland Dedication fee for each of four created lots 7. Purchase civic number signs for each of four created and one retained lots 8. Planning Report fee payable to the Municipality CARRIED D. Report DS-74/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E43/20 Gregory Underhill Farms Ltd., Orchard Line Moved by: Councillor Chilcott 2020 Council Minutes November 5, 2020 5 Seconded by: Deputy Mayor Weisler THAT Report DS-74/20 regarding Consent Application E43/20 Gregory Underhill Farms Limited be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E43/20 be granted subject to the following conditions: 1. Rezoning of both the severed and retained parcels 2. Planning Report fee payable to the municipality 3. Digital Copy of the final survey provided to the municipality 4. Purchase a Municipality of Bayham Road Access Permit for the retained lands 5. Purchase civic number sign for the retained lands CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Elgin County minutes of meeting held September 8, 2020 B. Elgin County minutes of meeting held September 22, 2020 C. Elgin County minutes of special meeting held September 22, 2020 D. Elgin County re Elgin County Community Grant Program E. Elgin County re Elgin County Connectivity Committee Internet Connectivity Survey F. Municipality of Bayham re Port Burwell Pier Service Disruption G. Association of Municipalities of Ontario (AMO) re Proposed Blue Box Program Transition Schedule H. Ontario Energy Board Notice re EPCOR Natural Gas Limited Partnership I. Ontario Energy Board Notice re Enbridge Gas Inc. Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence item 11.1.1-A – 11.1.1-I be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council 2020 Council Minutes November 5, 2020 6 A. Report CAO-44/20 by Paul Shipway, CAO|Clerk re Off-Road Vehicle Regulations Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Report CAO-44/20 re Off-Road Vehicle Regulations be received for information. CARRIED B. Report CAO-45/20 by Paul Shipway, CAO|Clerk re RFP 20-03 Realty Services Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-45/20 re RFP 20-03 - Realty Services be received for information; AND THAT the Council direct staff to utilize Morgan Realty Inc. for Realty Services pursuant to RFP 20-03. CARRIED 12. BY-LAWS A. By-law No. 2020-081 Being a by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Reimer Drain (This by-law follows the recommendation in Report DS-70/20 by Bill Knifton, Chief Building Official/Drainage Superintendent during the regular meeting of November 5, 2020) B. By-law No. 2020-083 Being a by-law to repeal By-law No. 1997-003 (Vienna) and By-law No. 2003-096 (This by-law follows the direction of the Council of the Corporation of the Municipality of Bayham of December 5, 2019) C. By-law No. 2020-084 Being a by-law to authorize the sale of lands owned by the Corporation of the Municipality of Bayham – 6342 Plank Rd., Vienna, ON D. By-law No. Z716-2020 Being a bylaw to further amend By-law No. Z456-2003 – S. Ford (This by-law follows the recommendation in Report DS-72/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of November 5, 2020) Moved by: Councillor Donnell Seconded by: Councillor Froese THAT By-law No. 2020-081, By-law No. 2020-083, By-law No. 2020-084 and By-law No. Z716-2020 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 2020 Council Minutes November 5, 2020 7 None. 14. OTHER BUSINESS A. 6342 Plank Rd. Proceeds from Sale Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the proceeds from sale of 6342 Plank Rd, Vienna, ON be allocated to the Facility Reserve. CARRIED 14.1 In Camera Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the Council do now rise to enter into an “In Camera” Session at 7:48 p.m. to discuss:  personal matters about an idea proposed or pending acquisition or disposition of land by the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Part 1 Plan 11R-10165 – Creek Road Road Allowance)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipality of Bayham Zoning By-law) CARRIED A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Part 1 Plan 11R-10165 – Creek Road Road Allowance) B. Confidential Report (verbal) regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipality of Bayham Zoning By-law) 14.2 Out of Camera Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the Council do now rise from the “In Camera” session at 8:09 p.m. with nothing to report. CARRIED 2020 Council Minutes November 5, 2020 8 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2020-043 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Confirming By-Law No. 2020-043 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 8:10 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COMMITTEE OF ADJUSTMENT MINUTES 56169 Heritage Line, Straffordville, ON Thursday, November 5, 2020 6:45 p.m. A. B. Wade A-12/20 COMMITTEE MEMBERS PRESENT: ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK PAUL SHIPWAY SECRETARY/TREASURER MARGARET UNDERHILL SIGNED IN ATTENDEES: BARRY WADE SUSANNE SCHLOTZHAUER GLENN GROOM 1. CALL TO ORDER Chairman Ketchabaw called the meeting to order at 6:45 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. APPLICATIONS A. Minor Variance Application A-12/20 B. Wade THE PURPOSE of the variance is to permit a maximum building coverage of 32%, whereas 30% is the maximum; a minimum front yard depth of 0.0 m (0.0 ft.) whereas 7.0 m (23.0 ft.) is the minimum required; and a minimum westerly side yard width of 0.0 m (0.0 ft.) whereas 1.7 m (5.5 ft.) is the minimum required, within the Village Residential 1 Exception No. 13 (R1-13) Zone. The variance will also recognize the existing lot area of 538.0 sq. m (5,791 sq. ft.), whereas 1,390.0 sq. m (14,961.8 sq. ft.) is the minimum lot area where no public water supply or sanitary sewage disposal services are available; and the existing lot frontage of 15.8 m (51.8 ft.), whereas 20.0 m (65.6 ft.) is the minimum required lot frontage for partially serviced lots within the Village Residential 1 Exception No.13 (R1-13) Zone. The lands are located at 127 Faye Street, south side, corner of Libbye Avenue. THE EFFECT of this variance will be to allow the construction of an extension of an existing single detached residential dwelling in excess of the maximum lot coverage, with a reduction in minimum side yard width, and located closer to Faye Street than permitted. The variance will also recognize existing deficiencies related to minimum lot area and minimum lot frontage. 2 2020 Committee of Adjustment Minutes November 5, 2020 Application A-12/20 4. STAFF PRESENTATION A. Report DS-71/20 re Minor Variance Application A-12/20 B. Wade Secretary/Treasurer M. Underhill presented the staff report noting that no public correspondence was received. 5. PRESENTATIONS BY APPLICANT/AGENT None 6. PUBLIC SUBMISSIONS No written submissions received. Glen Groom, owner 129 and 130 Faye St, asked if the 0.0 front yard setback will affect the Faye St access to his properties. Secretary/Treasurer M. Underhill stated that staff did not see that the 0.0 setback would affect the access to the properties. 7. COMMITTEE QUESTIONS AND DISCUSSION None 8. DECISION OF COMMITTEE (Motions) A. Minor Variance Application A-12/20 B. Wade Moved by: R. Weisler Seconded by: C. V. Donnell THAT the Committee of Adjustment Secretary/Treasurer’s report DS-71/20 regarding the Wade minor variance be received as amended with a revised sketch received at 9:58am November 5, 2020 showing no encroachment or proposed driveway on municipal lands; AND THAT the Committee of Adjustment considered all written and oral submissions received on this application, the effect of which helped the committee to make an informed decision; AND WHEREAS the Committee agrees that the proposed variance as presented meets Section 45.1(1) of the Planning Act and is considered minor; THEREFORE application A-12/20 submitted by Barry Wade, pursuant to Section 45 of the Planning Act for minor variance, is granted to allow relief from Municipality of Bayham Zoning By-law Z456-2003:  Section 10.3 Minimum Lot Area to recognize the existing lot area of 538.0 sq. m. 3 2020 Committee of Adjustment Minutes November 5, 2020 Application A-12/20 (5,791 sq. ft) whereas 1,390.0 sq. m (14,961.8 sq. ft) is the minimum lot area where no public water or sanitary sewage disposal services are available;  Section 10.4 Minimum Lot Frontage to recognize the existing lot frontage of 15.8 m (51.8 ft) whereas 20.0 m (65.6 ft) is the minimum required lot frontage for partially serviced lots  Section 10.6 Maximum Building Coverage to permit a maximum building coverage of 32%, whereas 30% is the maximum permitted  Section 10.8 Minimum Front Yard Depth to permit a minimum of 0.0 m (0.0 ft) whereas 7.0 m (23.0 ft) is the minimum required  Section 10.9.1 Minimum Side Yard Width to permit a westerly side yard width of 0.0 m (0.0 ft) whereas 1.7 m (5.5 ft) is the minimum required CARRIED 9. ADJOURNMENT Moved by: C. V. Donnell Seconded by: D. Froese THAT the Committee of Adjustment hearing for consideration of Minor Variance Applications A-12/20 be adjourned at 6:54 p.m.; AND THAT in accordance with the regulations of the Planning Act, Notices of Decision be circulated by the Secretary/Treasurer accordingly. CARRIED DATE: November 5, 2020 CHAIRPERSON SECRETARY TREASURER THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES 56169 Heritage Line, Straffordville, ON Thursday, November 5, 2020 7:30 p.m. Public Planning Meeting A. C. Baker PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK PAUL SHIPWAY DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL SIGNED IN ATTENDEES: NONE 1. CALL TO ORDER Mayor Ketchabaw called the public meeting to order at 7:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Zoning Application submitted by C. Baker, 8 Robinson Street & 5 Erieus Street, Port Burwell THE PURPOSE of this By-law is to rezone 8 Robinson Street from a site specific Village Residential 1 (R1-12) Zone and 5 Erieus Street from a Village Residential 1 (R1) Zone to an amended site specific Village Residential 1 (R1-12) Zone, which requires a minimum lot area of 575 sq. m (6,186 sq. ft.) whereas at minimum 222 sq. m (2,390 sq. ft.) is required, in Zoning By-law Z456-2003. The lands are located east of Robinson Street, west of Erieus Street, and south of Brock Street, within the Village of Port Burwell. THE EFFECT of this By-law will be to update the site-specific regulations applicable to the lands, at 8 Robinson and 5 Erieus Street, in order to recognize the addition of the lands severed from the adjacent property. The By-law is required to fulfill the conditions of Consent E27/20 for this lot addition. 2 Statutory Planning Minutes - Baker November 5, 2020 5. PUBLIC PARTICIPATION None 6. CORRESPONDENCE None 7. OTHER BUSINESS Planning Coordinator corrected the PURPOSE paragraph, should read: Zoning By-law Z456- 2003. 8. ADJOURNMENT Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the Zoning By-law be considered at the regular meeting of November 19, 2020; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application C. Baker is now complete at 7:35 p.m. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES 56169 Heritage Line, Straffordville, ON Thursday, November 5, 2020 7:30 p.m. Public Planning Meeting B. K. & M. Emberson PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK PAUL SHIPWAY DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL SIGNED IN ATTENDEES: MIKE EMBERSON 1. CALL TO ORDER Mayor Ketchabaw called the public meeting to order at 7:35 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Zoning Application submitted by K. & M. Emberson, 7 Erieus Street, Port Burwell THE PURPOSE of this By-law is to rezone the lands from the Village Residential 1 (R1) Zone to a site specific Village Residential 1 (R1-xx) Zone which permits a front yard depth of 0.0 m (0.0 ft) whereas at minimum 7.0 m (23.0 ft) is required and a side yard setback of 0.8 m (2.7 ft) for an accessory structure, whereas at minimum 1.0 m (3.0 ft) is required, in Zoning By-law Z456-2003. The lands are located at 7 Erieus Street, west side, south of Brock Street, within the Village of Port Burwell. THE EFFECT of this By-law will be to recognize the existing single detached residential dwelling on the lands with a decreased front yard setback and to recognize the existing accessory structure with a decreased side yard setback. The By-law is required to fulfill the conditions of Consent E27/20 for a lot addition to 8 Robinson St. 5. PUBLIC PARTICIPATION None 2 Statutory Planning Minutes - Emberson November 5, 2020 6. CORRESPONDENCE None 7. OTHER BUSINESS Planning Coordinator corrected the PURPOSE paragraph, should read: Zoning By-law Z456- 2003. 8. ADJOURNMENT Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the Zoning By-law be considered at the regular meeting of November 19, 2020; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application K. & M. Emberson is now complete at 7:38 p.m. MAYOR CLERK PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z716-2020 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: S. FORD, 53891 JOHN ST, RICHMOND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z716-2020 on the 5th day of November 2020 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Local Planning Appeals Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 26th day of November 2020 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is to change the zoning on a 0.1632 hectare (0.4034 acre) parcel of land from an Rural Industrial (M2) Zone to a site-specific Hamlet Residential (HR-11) Zone, which permits a front yard setback of 3.4 metres (11.0 feet) whereas at minimum 7.0 metres (23.0 feet) is required, a rear yard setback of 2.7 metres (8.9 feet) whereas at minimum 9.0 metres (29.5 feet) is required, an accessory building; to permit a maxim um accessory building height of 6.4 metres (21.0 feet) and 300 square metres (3200 square feet) in area, whereas a maximum height is 4.5 metres (14.8 feet) and a maximum building area of 75 square metres (807 square feet) is permitted, in Zoning By-law Z456-2003. The subject lands are located at 53891 John Street, south side, east of Richmond Road, within the Hamlet of Richmond. THE EFFECT of this By-law will be to permit the development of a single detached residential dwelling and permit the existing barn as an oversized accessory building, containing a second dwelling unit. The By-law will also recognize the existing rear yard setback for the accessory building. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Local Planning Appeal Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Local Planning Appeal Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection in the municipal office during regular office hours. DATED AT THE MUNICIPALITY OF BAYHAM THIS 6th day of November 2020. Hamlet of Richmond Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca NOTE: For information regarding the fees associated with an appeal to the Local Planning Appeal Tribunal, please see the following link: https://olt.gov.on.ca/tribunals/lpat/lpat- process/fee-chart/ or contact the Municipality. Staff Report DS-75/20 Baker ATTACHMENTS: 1.Rezoning Application received October 1, 2020 2.Draft Zoning By-law Z? 17-2020 RECOMMENDATION THAT Report DS-75/20 regarding the Baker rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held November 5, 2020, no public comments were received regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; 2: AND THAT Zoning By-law 2456-2003, as amended, be further amended by changing the zoning on the lands owned by Carolyn Baker identified as Plan 12 Part Lot 8 ROW known as 8 Robinson St and added lands from 5 Erieus St from site-specific Village Residential Exception 12 (R1-12) and Village Residential (R1) to a modified site­ specific Village Residential (R1-12) Zone to satisfy conditions of Consent E27/20; AND THAT Zoning By-law 2717-2020 be presented to Council for enactment. Respectfully Submitted by: /,:� Deputy Clerk!Planning Coordinator Reviewed by: Paul Shipway CAO!Clerk Staff Report DS-76/20 Emberson The Emberson rezoning will be site-specific Village Residential acknowledging a 0.0 m minimum front yard depth and the reduced side yard setback of 0.8 m for the existing accessory building. Further to the Emberson development, an Encroachment Agreement was executed and registered on title to the lands for the front porch encroachment on Erieus St. ATTACHMENTS: 1.Rezoning Application received September 28, 2020 2.Draft Zoning By-law 2718-2020 RECOMMENDATION THAT Report DS-76/20 regarding the Emberson rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held November 5, 2020, no public comments were received regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law 2456-2003, as amended, be further amended by changing the zoning on the lands owned by Mike and Kimberly Emberson identified as Plan 12 Lot 8 Part Lot 7 known as 7 Erieus St from Village Residential (R1) to a site-specific Village Residential (R1-15) Zone to satisfy conditions of Consent E27/20; AND THAT Zoning By-law 2718-2020 be presented to Council for enactment. Respectfully Submitted by: Ma� Deputy Clerk!Planning Coordinator Reviewed by: Paul Shipway CAO!Clerk Page 1 October 13, 2020 ELGIN COUNTY COUNCIL MINUTES October 13, 2020 Council Present: Warden Dave Mennill (in-person) Deputy Warden Duncan McPhail (in-person) Councillor Bob Purcell (electronic) Councillor Sally Martyn (in-person) Councillor Tom Marks (in-person) Councillor Grant Jones (in-person) Councillor Mary French (electronic) Councillor Dominique Giguère (in-person) Councillor Ed Ketchabaw (in-person) Staff Present: Julie Gonyou, Chief Administrative Officer (in-person) Jim Bundschuh, Director of Financial Services (electronic) Stephen Gibson, County Solicitor (electronic) Brian Lima, Director of Engineering Services (electronic) Michele Harris, Director of Homes and Senior Services (electronic) Brian Masschaele, Director of Community and Cultural Services (electronic) Amy Thomson, Director of Human Resources (electronic) Nancy Pasato, Manager of Planning (electronic) Jennifer Ford, Senior Financial Analyst (electronic) Natalie Marlowe, Library Coordinator (electronic) Jeff Lawrence, Tree Commissioner/Weed Inspector (electronic) Katherine Thompson, Supervisor of Legislative Services (in-person) Carolyn Krahn, Legislative Services Coordinator (in-person) 1. CALL TO ORDER Elgin County Council met this 13th day of October, 2020 in the Administrative Boardroom, at the County Administration Building, St. Thomas at 9:00 a.m. with Warden Mennill in the chair. Some Councillors and staff participated electronically by video conference. 2. ADOPTION OF MINUTES Moved by: Councillor Ketchabaw Seconded by: Councillor Marks RESOLVED THAT the minutes of the meeting held on September 22, 2020 be adopted. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS Page 2 October 13, 2020 4.1 Elgin County 2020-2022 Strategic Plan Videos – Warden Mennill The Warden introduced a video designed to promote the goals and priorities of the Strategic Plan to members of the public and County stakeholders. 5. COMMITTEE OF THE WHOLE Moved by: Councillor Martyn Seconded by: Councillor Jones RESOLVED THAT we do now move into Committee of the Whole Council. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 6.1 Warden’s Activity Report (September) and COVID-19 Update – Warden Mennill The Warden provided a brief update on his activities and the County’s response to the pandemic during the month of September. Moved by: Councillor McPhail Seconded by: Councillor Ketchabaw RESOLVED THAT the October 6th, 2020 report titled, Warden’s Activity Report and COVID-19 Update, submitted by the Warden, be received and filed for information. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.2 Registered Dietitian Services at Elgin County Homes – Director of Homes and Seniors Services The Director of Homes and Seniors Services provided details on the Request for Proposal (RFP) for Registered Dietitian Services at the County’s three (3) Long- Term Care Homes (LTCH’s). Page 3 October 13, 2020 Moved by: Councillor Jones Seconded by: Councillor Martyn RESOLVED THAT the contract for Registered Dietitian Services at Elgin County Homes be awarded to Urbshott Faulds Dietetics Professional Corporation for a three-year term; and, THAT staff be authorized to extend the contract for an additional two-year term in accordance with section 7.6 of the Procurement Policy, subject to satisfactory performance during the initial three-year contract term; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.3 Draft Plan of Subdivision – Brokenshire Farms Subdivision – Manager of Planning The Manager of Planning provided County Council with information required in order to consider granting draft plan approval to the Brokenshire Farms Subdivision. Moved by: Councillor Purcell Seconded by: Councillor Marks RESOLVED THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Draft Plan of Subdivision for Marisa Brokenshire & Shane Van den Dries in the Municipality of Dutton Dunwich (Dutton) File No. 34T-DD2001; and, THAT staff be directed to provide notice of this decision subject to the conditions of final approval in accordance with the Planning Act. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Page 4 October 13, 2020 6.4 Approval for Official Plan Amendment No. 25, Municipality of Bayham – Manager of Planning The Manager of Planning presented Official Plan Amendment No. 25, Municipality of Bayham, for reconsideration and confirmation. Recirculation of the notice for OPA 25 was not completed within the required timeframe following the termination of the COVID-19 emergency. Reconsideration and confirmation of OPA 25 will allow staff to reissue the notice of decision with a revised decision date and ensure provisions of the Planning Act have been met. Moved by: Councillor Ketchabaw Seconded by: Councillor Jones RESOLVED THAT the Council of the Corporation of the County of Elgin reconsiders and confirms approval of Official Plan Amendment No.25 to the Municipality of Bayham Official Plan, File No. BA-OPA25-20, as originally approved on March 10, 2020; and THAT staff be directed to provide a new notice of this decision in accordance with the Planning Act. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.5 Elgin County Library Service Update – Curbside Plus – Director of Community and Cultural Services The Director of Community and Cultural Services presented a report outlining the next proposed phase of service for Elgin County Library branches and recommending that interior spaces be open to the public for limited service as of October 19th, 2020. Moved by: Councillor Giguѐre Seconded by: Councillor Jones RESOLVED THAT Elgin County Library branches open for restricted services as described in the report “Elgin County Library Service Update – Curbside Plus” effective October 19th, 2020 until further notice as part of the phased re-opening of library branches in response to COVID-19, and; THAT the October 1st, 2020 report titled Elgin County Library Service Update – Curbside Plus, submitted by the Director of Community and Cultural Services, be received and filed for information. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Page 5 October 13, 2020 Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.6 2020 Amortization Variance – Senior Financial Analyst The Senior Financial Analyst provided a review of amortization and its effects on the current year budget. Moved by: Councillor McPhail Seconded by: Councillor Jones RESOLVED THAT the report dated October 6th, 2020 titled, 2020 Amortization Variance submitted by the Senior Financial Analyst, be received and filed; and THAT the 2020 budget for the line items relating to amortization be updated to match actual amortization bookings. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.7 August 2020 Financial Update – Director of Financial Services The Director of Financial Services presented a financial update for August 2020. The budget comparison for the County shows unfavourable performance of $22,000 for the month of August, primarily the result of COVID-19 costs, bringing year-to-date (YTD) favourable performance to $281,000. Moved by: Councillor Martyn Seconded by: Councillor Jones RESOLVED THAT the October 13, 2020, report titled, August 2020 Financial Update, submitted by the Director of Financial Services, be received and filed for information; and, THAT Safe Restart Funding (SRF) Phase I spending plan be presented to County Council on October 27, 2020; and, THAT the Warden and Treasurer be authorized to sign the interest rate confirmation letter from Ontario Infrastructure And Lands Corporation (OILC); and, THAT a $6 million debenture by-law be passed on October 27, 2020. Recorded Vote Yes No Abstain Page 6 October 13, 2020 West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.8 Meeks Bridge Replacement Municipal Class Environmental Assessment – Project File – Director of Engineering Services The Director of Engineering Services provided details of a scheduled online Public Information Centre that will present study background information, the evaluation of alternatives, and the Preferred Alternative for the Meeks Bridge replacement. Moved by: Councillor Jones Seconded by: Councillor McPhail RESOLVED THAT Council endorse the Meeks Bridge Replacement Municipal Class Environmental Assessment Project File. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.9 Meeks Bridge Replacement – Pre-Ordering of Required Bridge Parts from Acrow Corporation of America – Director of Engineering Services The Director of Engineering Services presented a report summarizing the key choices which support the required Acrow bridge design modifications and outlining the costs for additional bridge parts that are recommended by both CIMA Canada Inc. (CIMA) and County staff to be pre-ordered from Acrow so as to ensure availability regardless of which general contractor is awarded the Meeks bridge replacement construction project tender. Moved by: Councillor Giguѐre Seconded by: Councillor Jones RESOLVED THAT staff be directed to issue a purchase order to Acrow Corporation of America in the amount of $204,180.00 (excluding HST) to manufacture the additional bridge parts needed to repurpose the Port Bruce temporary bridge for Meeks bridge, and therefore exclude these items from the overall bridge replacement construction project tender planned for release in December; THAT the Warden and Chief Administrative Officer be directed and authorized to sign the applicable Acrow material purchase agreement; and, Page 7 October 13, 2020 THAT the October 5th, report titled Meeks Bridge Replacement – Pre-Ordering of Required Bridge Parts from Acrow Corporation of America submitted by the Director of Engineering Services, be received and filed for information. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.10 Parking By-Law Amendment – Sparta Line – Director of Engineering Services The Director of Engineering Services provided information about a request received from a resident concerned about inadequate sight lines entering Sparta Line from Drake Street in the Community of Union. Upon review, staff recommends to prohibit parking for a distance of 80 metres east of Drake Street to afford drivers entering Sparta Line adequate sight distance in order to make a safe turning movement. Moved by: Councillor Martyn Seconded by: Councillor Jones RESOLVED THAT By-Law 20-05 being a By-Law for the Regulation of Traffic (also known as the “No-parking By-Law”) be amended to include Sparta Line (County Road #27), from the east property line of Drake Street for a distance of 80 metres easterly on the north side of Sparta Line, and; THAT the Municipality of Central Elgin be requested to install the signage. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.11 Reduced Speed Limit By-Law Amendment – Iona Road – Director of Engineering Services The Director of Engineering Services presented a report regarding a request received from the Township of Southwold to reduce the speed limits on Iona Road (County Road #14), through the hamlets of Iona and Iona Station from 60km/h to 50km/h. Moved by: Councillor Purcell Page 8 October 13, 2020 Seconded by: Councillor Marks RESOLVED THAT By-Law 17-11 being a By-Law to Authorize Speed Limits, be amended as follows: Remove from Schedule ‘C’ (Maximum Rate of Speed 60 Kilometres per hour), Road 14 (Iona Road), Section A – “From 675 metres north of the north property line of Sixth Line to 32 metres south of the north property line of Sixth Line”. Addition to Schedule ‘B’ (Maximum Rate of Speed 50 Kilometres per hour), Road 14 (Iona Road), Section A – “From 725 metres north of the north property line of Sixth Line to 32 metres south of the north property line of Sixth Line”. Remove from Schedule ‘C’ (Maximum Rate of Speed 60 Kilometres per hour), Road 14 (Iona Road), Section B – “From the south west property line of County Road 3 north 440 metres to 805 metres south of the south west property line of County Road 3”. Addition to Schedule ‘B’ (Maximum Rate of Speed 50 Kilometres per hour), Road 14 (Iona Road), Section B – “From 150m north of the south west property line of County Road 3 to 800 metres south of the south west property line of County Road 3”., and; THAT the Township of Southwold be responsible for changing the speed zone signage. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.12 Road Salt Management Plan Update – Director of Engineering Services The Director of Engineering Services presented Elgin County’s updated Salt Management Plan, which serves as a resource and guide for road authorities across the County to determine and work towards the most effective methods to maintain safety for road users while managing the effects of road salt on the environment. Moved by: Councillor Jones Seconded by: Councillor Marks RESOLVED THAT the updated Salt Management Plan (2020) be endorsed by Elgin County Council, and; THAT the Salt Management Plan (2020) be circulated to Elgin’s local municipal partners for their adoption. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Page 9 October 13, 2020 Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.13 Follow Up: Woodlands Conservation By-Law 05-03 – Chief Administrative Officer The Chief Administrative Officer presented the feedback gathered from Council at its meeting on September 22, 2020 regarding the Woodlands Conservation By-Law 05-03. Moved by: Councillor McPhail Seconded by: Councillor Giguere RESOLVED THAT the October 10th, 2020, report titled, Follow Up: Woodlands Conservation By-Law 05-03, submitted by the Chief Administrative Officer, be received and filed for information; and THAT the staff be directed to present recommended provision-specific amendments to By-Law 05-03 for Council’s review and approval at a future meeting; and THAT Council conduct a more fulsome review in the future in conjunction with the review of other relevant policies. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.14 Enhancing Internal Communications – Chief Administrative Officer The Chief Administrative Officer presented a report recommending that Elgin County issue a Request for Proposal and seek a full-service web development firm to plan and build a secure portal for staff and County Councillors. Moved by: Councillor Marks Seconded by: Councillor Giguѐre RESOLVED THAT staff be directed to draft and issue a Request for Proposal for an Elgin County Employee/Council Intranet. Recorded Vote Yes No Abstain Page 10 October 13, 2020 West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.15 Increase in Billing Rate – County Solicitor – Chief Administrative Officer The Chief Administrative Officer presented a report recommending that the County Solicitor’s billing rate be increased from $175.00 per hour to $195.00 per hour, beginning January 1, 2021. Moved by: Councillor Martyn Seconded by: Councillor Jones RESOLVED THAT Elgin County Council authorize an increase in the Billing Rate for the County Solicitor to $195.00 per hour, effective January 1, 2021; and THAT the Chief Administrative Officer be directed to send notification of this increase to the City of St. Thomas and Elgin’s Local Municipal Partners. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.16 Elgin County Council Strategic Plan 2020-2022 – Chief Administrative Officer The Chief Administrative Officer presented a report seeking Council’s approval for the Strategic Plan 2020- 2022 Performance Measures Reporting Template. Moved by: Councillor Ketchabaw Seconded by: Councillor Giguѐre RESOLVED THAT Elgin County Council approve the Strategic Plan 2020-2022 Performance Measures and Performance Measures Reporting Template as presented; and THAT staff report to Council quarterly on both the Council and staff action plans using the Performance Measures Reporting Template. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Page 11 October 13, 2020 Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones No Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 1 0 - Motion Carried. 6.17 COVID-19 Emergency Team Planning – September Update – Chief Administrative Officer The Chief Administrative Officer provided Council with an update on the County’s COVID-19 response. All staff who were off on Declared Emergency Leave have returned to work, and County facilities are gradually re-opening, subject to strict public health and safety protocols. Following the Premier’s announcement that the Province has entered the second wave of the pandemic, the County will continue to prioritize and support the health and safety of staff, residents, and the community. Moved by: Councillor Jones Seconded by: Councillor Martyn RESOLVED THAT the October 6th, 2020, report titled, COVID-19 Emergency Team Planning – September Update, submitted by the Chief Administrative Officer, be received and filed for information. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 7. COUNCIL CORRESPONDENCE 7.1 Items for Consideration 7.1.1 The Municipality of Dutton Dunwich with a letter regarding Miller Road and Iona Road. 7.1.2 Debbie France with a letter regarding illicit Cannabis grow operations. Item #1 Moved by: Councillor Purcell Seconded by: Councillor McPhail RESOLVED THAT Engineering Services be directed to explore the possibility of installing a crosswalk on Miller Road (County Road #15) in the vicinity of The Sons of Scotland Park/Dunwich Dutton Public School. Page 12 October 13, 2020 Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Item #2 Moved by: Councillor Jones Seconded by: Councillor Marks RESOLVED THAT Council endorse and forward the correspondence from the Norfolk County Police Services Board to the Federal and Provincial governments and the Elgin Group Police Services Board; and THAT Council request that the Federal and Provincial governments re-evaluate minimum distance set backs associated with licensed Cannabis operations. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 7.2 Items for Information (Consent Agenda) 7.2.1 The Ministry of Municipal Affairs and Housing with a letter regarding Parkland Dedication, Development Charges and the Community Benefits Charges Authority. 7.2.2 The Rural Education Task Force with information regarding the Rural and Northern Education Fund (RNEF). 7.2.3 The Ministry of Municipal Affairs and Housing with a letter regarding additional funding under Phase 2 of the Municipal Operating Funding stream of the Safe Restart Agreement. 7.2.4 Karen Vecchio, MP, and Jeff Yurek, MPP, with a letter regarding modified holiday parade in Elgin-Middlesex-London. 7.2.5 The Solicitor General with a letter regarding anti-racism initiatives and the Anti-Racism Directorate (ARD), the Community Safety and Policing Act (2019), new police oversight measures, police training as it relates to de- escalation, mental health and diverse communities, mental health and Page 13 October 13, 2020 addictions initiatives and investments, Community Safety and Well-Being (CSWB) Planning and police-hospital transition protocol. 7.2.6 The Western Ontario Wardens Caucus with a letter to the Minister of Infrastructure regarding funding to support broadband infrastructure in Southwestern Ontario. 7.2.7 County of Elgin Homes with their October 2020 Newsletter. Item #2 Moved by: Councillor Jones Seconded by: Councillor Marks Resolved that Council endorse the resolution of the Rural Education Task Force and forward the resolution to the County’s Local Municipal Partners for their support. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Items #1, 3 -7 Moved by: Councillor Jones Seconded by: Councillor Ketchabaw Resolved that Correspondence Items #1, 3-7 be received and filed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 8. OTHER BUSINESS 8.1 Statements/Inquiries by Members Councillor Marks noted that there are continuing concerns about speeding on County roads, East Road in particular, and suggested that lawn signs encouraging drivers to slow down be made available to concerned residents. Page 14 October 13, 2020 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 9. CLOSED MEETING ITEMS Moved by: Councillor Jones Seconded by: Councillor Ketchabaw Resolved that we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): In-Camera Item #1 (d) labour relations or employee negotiations – Seeking Mandate for Collective Bargaining with Ontario Nurses’ Association (ONA). In-Camera Item #2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose – Improvements at Centennial and Elm (verbal report). In-Camera Item #3 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose – Proceedings Before Ontario Energy Board (verbal report). In-Camera Item #4 (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose – Easement for Land Ambulance Service (verbal report). In-Camera Item #5 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose – Reforestation Orders. In-Camera Item #6 (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations – Surveillance Testing – Long Term Care Homes. In-Camera Item #7 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Medavie EMS Elgin Ontario (MEMSEO) Contract Renewal and Contract Administration and Oversight Adjustments. In-Camera Item #8 Page 15 October 13, 2020 (d) labour relations or employee negotiations – Shared Services. In-Camera Item #9 (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations – Corporate Communications. In-Camera Item #10 (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations – Service Delivery Review. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 10. RECESS Council recessed at 10:30 a.m. and reconvened at 10:36 a.m. 11. MOTION TO RISE AND REPORT Moved by: Councillor Ketchabaw Seconded by: Councillor Jones RESOLVED THAT we do now rise and report. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #1 – Seeking Mandate for Collective Bargaining with Ontario Nurses’ Association (ONA). Moved by: Councillor Marks Seconded by: Councillor Jones RESOLVED THAT staff proceed as directed. Page 16 October 13, 2020 Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #2 – Improvements at Centennial and Elm Moved by: Councillor Martyn Seconded by: Councillor McPhail RESOLVED THAT the verbal report from the County Solicitor be received and that staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #3 – Proceedings Before Ontario Energy Board Moved by: Councillor Ketchabaw Seconded by: Councillor Giguѐre RESOLVED THAT the verbal report from the County Solicitor be received and that staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Page 17 October 13, 2020 In-Camera Item #4 – Easement for Land Ambulance Service (verbal report) Moved by: Councillor Martyn Seconded by: Councillor Jones RESOLVED THAT the verbal report from the County Solicitor be received and that staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #5 – Reforestation Orders. Moved by: Councillor Jones Seconded by: Councillor Ketchabaw RESOLVED THAT the report from the County Solicitor be received and that staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #6 – Surveillance Testing – Long Term Care Homes Moved by: Councillor Martyn Seconded by: Councillor Marks RESOLVED THAT staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Page 18 October 13, 2020 Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #7 – Medavie EMS Elgin Ontario (MEMSEO) Contract Renewal and Contract Administration and Oversight Adjustments Moved by: Councillor McPhail Seconded by: Councillor Jones RESOLVED THAT the report from the Chief Administrative Officer be received and that staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #8 – Shared Services Moved by: Councillor Jones Seconded by: Councillor Ketchabaw RESOLVED THAT staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #9 – Corporate Communications Moved by: Councillor Giguѐre Seconded by: Councillor Marks RESOLVED THAT the verbal report from the Chief Administrative Officer be received. Page 19 October 13, 2020 Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #10 – Service Delivery Review Moved by: Councillor Giguѐre Seconded by: Councillor Jones RESOLVED THAT staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Martyn Seconded by: Councillor Ketchabaw RESOLVED THAT we do now adopt recommendations of the Committee Of The Whole. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 13. CONSIDERATION OF BY-LAWS Page 20 October 13, 2020 13.1 By-law 20-50 – AMENDING THE SCHEDULE TO BY-LAW NO. 20-05 BEING a By-Law to Amend the Schedule to By-Law No. 20-05, Being a Consolidated By-Law for the Regulation of Traffic, Including Parking on County Roads. Moved by: Councillor Jones Seconded by: Councillor Martyn RESOLVED THAT By-Law No. 20-50 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 13.2 By-law 20-51 – AMENDING THE SCHEDULE TO BY-LAW NO. 17-11 BEING a By-Law to Amend the Schedule to By-Law No. 17-11 Being a By-Law to Authorize Speed Limits. Moved by: Councillor Marks Seconded by: Councillor Jones RESOLVED THAT By-Law No. 20-51 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 13.3 By-Law 20-52 – Confirming all Actions and Proceedings BEING a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the October 13, 2020 Meeting. Moved by: Councillor Jones Seconded by: Councillor Martyn RESOLVED THAT By-Law No. 20-52 be now read a first, second and third time and finally passed. Page 21 October 13, 2020 Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 14. ADJOURNMENT Moved by: Councillor Marks Seconded by: Councillor Purcell RESOLVED THAT we do now adjourn at 1:38 p.m. to meet again on October 27, 2020 at 9:00 a.m. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Julie Gonyou, Chief Administrative Officer. Dave Mennill, Warden. Page 1 October 27, 2020 ELGIN COUNTY COUNCIL MINUTES October 27, 2020 Council Present: Warden Dave Mennill (in-person) Deputy Warden Duncan McPhail (in-person) Councillor Bob Purcell (electronic) Councillor Sally Martyn (in-person) Councillor Tom Marks (in-person) Councillor Grant Jones (in-person) Councillor Mary French (electronic) Councillor Dominique Giguère (electronic) Councillor Ed Ketchabaw (in-person) Staff Present: Julie Gonyou, Chief Administrative Officer (in-person) Jim Bundschuh, Director of Financial Services (electronic) Stephen Gibson, County Solicitor (electronic) Brian Lima, Director of Engineering Services (electronic) Amy Thomson, Director of Human Resources (electronic) (report only) Mike Hoogstra, Purchasing Coordinator (electronic) Nancy Pasato, Manager of Planning (electronic) Katherine Thompson, Supervisor of Legislative Services (in-person) Carolyn Krahn, Legislative Services Coordinator (in-person) 1. CALL TO ORDER Elgin County Council met this 27th day of October, 2020 in the Administrative Boardroom, at the County Administration Building, St. Thomas at 9:00 a.m. with Warden Mennill in the chair. Some Councillors and staff participated electronically by video conference. 2. ADOPTION OF MINUTES Moved by: Councillor Ketchabaw Seconded by: Councillor Jones RESOLVED THAT the minutes of the meeting held on October 13, 2020 be adopted. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS 4.1 Retirement Recognition – Dr. Lisa Dayus, Windemere Family Medical Centre On behalf of the Joint Health Recruitment Partnership Committee, Councillor Jones congratulated Dr. Lisa Dayus on her retirement, and Warden Mennill presented Dr. Page 2 October 27, 2020 Dayus with a Certificate of Recognition in grateful appreciation of her 36 years of dedicated service to the Elgin-St. Thomas Community. 5. COMMITTEE OF THE WHOLE Moved by: Councillor Martyn Seconded by: Councillor McPhail RESOLVED THAT we do now move into Committee of the Whole Council. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 6.1 EMS Cardiac Monitor Defibrillator Replacement – Contract Award – Purchasing Coordinator The Purchasing Coordinator provided details on the Request for Proposal (RFP) for the Supply, Delivery and Maintenance of sixteen (16) Cardiac Monitor Defibrillators for Elgin St. Thomas EMS. Moved by: Councillor Marks Seconded by: Councillor Jones RESOLVED THAT the contract for the purchase of sixteen (16) Lifepak 15 v4 Cardiac Monitor Defibrillators for Elgin St. Thomas EMS be awarded to Stryker Canada ULC; and, THAT the existing Lifepak 15 v2 Cardiac Monitor Defibrillators be traded-in to Stryker Canada ULC; and, THAT the Purchasing Coordinator be authorized to issue a purchase order for this contract award. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Page 3 October 27, 2020 6.2 COVID Safe Restart Funding (SRF) Plan – Director of Financial Services The Director of Financial Services presented an update on the Safe Restart Funding (SRF) Plan. In October, the province provided $1,276,000 in SRF Phase I funding. Phase I funding is expected to cover all of Elgin’s net incremental costs, including estimated costs for 2021. Moved by: Councillor McPhail Seconded by: Councillor Martyn RESOLVED THAT the October 27, 2020, report titled, COVID Safe Restart Funding (SRF) Plan, submitted by the Director of Financial Services, be received and filed for information. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.3 Wonderland Road Reconstruction Debenture – Director of Financial Services The Director of Financial Services provided details on the Council approved $12 million of debt, which will be drawn though two (2) debenture installments in 2020, and presented the debenture offer for the first $6 million installment for Council’s consideration. Moved by: Councillor Marks Seconded by: Councillor Jones RESOLVED THAT the October 27, 2020, report titled, Wonderland Road Reconstruction Debenture, submitted by the Director of Financial Services, be received and filed for information; and, THAT By-Law 20-53 to authorize $6 million of ten year borrowing from Ontario Infrastructure and Lands Corporation (“OILC”) at a rate of 1.43% be passed; and, THAT the second debenture draw of $6 million be delayed until February 2021. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Page 4 October 27, 2020 6.4 Lawn Sign Road Safety Campaign – Director of Engineering Services The Director of Engineering Services presented a report in response to the continuing concerns about speeding on County roads and the suggestion that the County consider a lawn sign road safety campaign for Spring 2021. Moved by: Councillor Jones Seconded by: Councillor Giguѐre RESOLVED THAT the report titled “Lawn Sign Road Safety Campaign” from the Director of Engineering Services, dated October 16, 2020, be received and filed; and, THAT the matter be referred to the Environmental Committee to review the environmental impact of a lawn sign road safety campaign. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.5 Miller Road – Pedestrian Crossing Warrant Evaluation – Director of Engineering Services The Director of Engineering Services provided details of a technical pedestrian crossing warrant evaluation on Miller Road (CR15) within the Village of Dutton in front of the Thames Valley District School Board’s Dunwich-Dutton Public School. The study found that a pedestrian crossing facility is not warranted based on the guidelines of the Ontario Traffic Manual. Moved by: Councillor Purcell Seconded by: Councillor Marks RESOLVED THAT the report titled, “Pedestrian Crossing Study – Miller Road” from the Director of Engineering Services, dated October 16, 2020, be received and filed; and, THAT a copy of the report be sent to the Clerk, Dutton Dunwich. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Page 5 October 27, 2020 - Motion Carried. 7. COUNCIL CORRESPONDENCE 7.1 Items for Consideration 7.1.1 The Municipality of Bayham with a letter requesting the establishment of a Community Safety Zone. 7.1.2 The Municipality of Central Elgin with a letter requesting that the speed limit on all of East Road be changed to 50 km/hr. Item #1 Moved by: Councillor Ketchabaw Seconded by: Councillor Jones RESOLVED THAT Engineering Services be directed to explore establishing a Community Safety Zone at 59 Victoria St. and dropping the speed limit to 40 km/hr in the Community Safety Zone. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Item #2 Moved by: Councillor Martyn Seconded by: Councillor Marks RESOLVED THAT Engineering Services explore changing the speed limit on all of East Road to 50 km/hr. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 7.2 Items for Information (Consent Agenda) Page 6 October 27, 2020 7.2.1 The Township of Southwold with a letter recommending that County Council consider extending the Elgincentives program. 7.2.2 SWIFT with their Monthly Project Update for the month of September 2020. 7.2.3 The Connectivity Committee with minutes from their meetings on September 9 and 24, 2020 and draft minutes from October 8, 2020. 7.2.4 The Terrace Lodge Fundraising Committee with draft minutes from their meeting on September 28, 2020. 7.2.5 The Environmental Committee with draft minutes from their meeting on October 7, 2020. 7.2.6 The Honourable Maryam Monsef with a letter regarding high-speed Internet access in southwestern Ontario Moved by: Councillor Martyn Seconded by: Councillor Jones RESOLVED THAT Correspondence Items #1-6 be received and filed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 8. OTHER BUSINESS 8.1 Statements/Inquiries by Members None. 8.2 Notice of Motion None. 8.3 Matters of Urgency 8.3.1 The Chief Administrative Officer requested that two (2) items be added to the Closed Meeting Agenda in accordance with the Municipal Act Section 239 (2): Addition #1 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose – Port Bruce Bridge – Temporary Boat Launch Addition #2 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Community Emergency Management Support for the Municipality of West Elgin and Township of Southwold Page 7 October 27, 2020 Moved by: Councillor Jones Seconded by: Councillor Martyn RESOLVED THAT the two (2) additional items as requested by the Chief Administrative Officer be added to the Closed Meeting Agenda. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 9. CLOSED MEETING ITEMS Moved by: Councillor Ketchabaw Seconded by: Councillor Marks RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): In-Camera Item #1 (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations – Service Delivery Review Update. In-Camera Item #2 (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations – Organizational Review (verbal report). In-Camera Item #3 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Elgin 9-1- 1 Primary-Public Safety Answering Point. In-Camera Item #4 (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations – AMO. In-Camera Item #5 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose – Port Bruce Bridge – Temporary Boat Launch. In-Camera Item #6 Page 8 October 27, 2020 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Community Emergency Management Support for the Municipality of West Elgin and Township of Southwold. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 10. RECESS Council recessed at 9:43 a.m. and reconvened at 9:50 a.m. 11. MOTION TO RISE AND REPORT Moved by: Councillor Ketchabaw Seconded by: Councillor McPhail RESOLVED THAT we do now rise and report. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #1 – Service Delivery Review Update Moved by: Councillor Jones Seconded by: Councillor Martyn RESOLVED THAT staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Page 9 October 27, 2020 Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #2 – Organizational Review Moved by: Councillor Martyn Seconded by: Councillor McPhail RESOLVED THAT the report from the Chief Administrative Officer be received and that staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #3 – Elgin 9-1-1 Primary-Public Safety Answering Point. Moved by: Councillor Ketchabaw Seconded by: Councillor Marks RESOLVED THAT the report from the Chief Administrative Officer be received and that staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #4 – AMO Moved by: Councillor Jones Seconded by: Councillor Marks RESOLVED THAT Elgin County Council enthusiastically endorses Chief Administrative Officer Julie Gonyou’s application to AMO’s Rural Caucus Board of Directors in principle, and supports any financial contributions required. Page 10 October 27, 2020 Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #5 – Port Bruce Bridge – Temporary Boat Launch Moved by: Councillor Martyn Seconded by: Councillor Ketchabaw RESOLVED THAT the report from the Chief Administrative Officer be received. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. In-Camera Item #6 – Community Emergency Management Support for the Municipality of West Elgin and Township of Southwold Moved by: Councillor Marks Seconded by: Councillor Jones RESOLVED THAT staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Page 11 October 27, 2020 12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor McPhail Seconded by: Councillor Jones RESOLVED THAT we do now adopt recommendations of the Committee Of The Whole. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 13. CONSIDERATION OF BY-LAWS 13.1 By-law 20-53 – Authorizing the Borrowing upon Amortizing Debentures BEING a By-Law to Authorize the Borrowing upon Amortizing Debentures in the Principal Amount of $6,000,000.00 towards the Cost of Wonderland Road Reconstruction. Moved by: Councillor Marks Seconded by: Councillor Jones RESOLVED THAT By-Law No. 20-53 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 13.3 By-Law 20-54 – Confirming all Actions and Proceedings BEING a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the October 27, 2020 Meeting. Moved by: Councillor Martyn Seconded by: Councillor Ketchabaw RESOLVED THAT By-Law No. 20-54 be now read a first, second and third time and finally passed. Page 12 October 27, 2020 Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 14. ADJOURNMENT Moved by: Councillor Marks Seconded by: Councillor Jones RESOLVED THAT we do now adjourn at 11:32 a.m. to meet again on November 10, 2020 at 9:00 a.m. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Julie Gonyou, Chief Administrative Officer. Dave Mennill, Warden. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 1 - LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting of October 7, 2020 Members in attendance: Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten and Peter Ypma Staff in attendance: J. Maxwell, A. LeDuc, B. Hodi, L. Mauthe and D. McLachlan Regrets: none K. Chopp and K. Hewitt arrived at 6:45 p.m. 1. Welcome and Call to Order The chair called the meeting to order at 6:30 p.m., Wednesday, October 7, 2020. 2. Additional Agenda Items There were no additional agenda items. 3. Declaration of Conflicts of Interest None were declared. 4. Deputations There were no deputations. 5. Minutes of the Previous Meeting a) Board of Directors Meeting of September 2, 2020 There was no discussion. A-85/20 Moved by J. Scholten Seconded by S. Patterson That the minutes of the Board of Directors Meeting held September 2, 2020 be adopted as circulated. CARRIED 6. Business Arising There was no business arising. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 2 - 7. Review of Committee Minutes a) Lee Brown Marsh Management Committee - January 10, 2020 b) Draft Audit and Finance Committee – September 22, 2020 Dave Beres, the Audit and Finance Committee Chair, addressed the Board and noted that staff were given direction to target a 1.5% municipal levy budget increase. A-86/20 Moved by S. Patterson Seconded by J. Scholten That the minutes of the Lee Brown Marsh Management Committee meeting of January 10, 2020 and the Draft Audit and Finance Committee meeting held September 22, 2020 be adopted as circulated. CARRIED 8. Correspondence There was no correspondence to report. 9. Development Applications A-87/20 Moved by J. Scholten Seconded by V. Donnell THAT the LPRCA Board of Director’s does now sit as a Hearing Board. CARRIED The roll was called to conduct the following Hearing under Section 28.1(5) of the Conservation Authorities Act. The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. a) Hearing LPRCA – 176/20 – Leitch L. Mauthe, Supervisor of Planning Services introduced Tom and Lisa Leitch and their agent, Darryl Lee, and then presented the staff report. The application, to construct a two-storey home and attached garage with living space above it and in an area subject to slope stability and erosion-related hazards from Lake Erie, and fully within the area regulated by the Long Point Region Conservation Authority under Ontario Regulation 178/06, was received December 22, 2019. LPRCA FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 3 - staff have been communicating with the applicants since December 2016 regarding their evolving proposal and the requirements to satisfy the applicable policies. The proposal met several sections of applicable policy, however failed to meet the 7.5 metre minimum setback from the stable slope limit by 3.5 metres. Therefore, LPRCA staff recommend refusal for the following reasons: • Contrary to LPRCA policies • Will affect the control of erosion in that it increases the potential for damage from slope instability and erosion. • Proposal is not unique and could be seen as setting precedent. K. Chopp and K. Hewitt arrived at 6:45pm, after the Hearing started, and were advised they would be unable to participate in this Hearing as per Section 3.3 of the LPRCA Hearing Procedures Policy. Mr. Lee spoke on behalf of the applicants noting that the applicants have been in contact with LPRCA staff from the time the property was purchased regarding the evolving development proposal. Mr. Lee stated the current home is not livable and the new home will be comparable to other homes in the area. It was requested by Mr. Lee that the Hearing Board apply flexibility with respect to the policy and requirements. Staff and the proponent responded to questions from the Board . There were no comments from other interested parties and no further questions. A-88/20 Moved by P. Ypma Seconded by J. Scholten THAT the LPRCA Hearing Board approves application LPRCA-176/20; Whereas the application meets the intent of the policy. CARRIED b) Hearing LPRCA-73/19 (Campbell) K. Chopp was advised they she would be unable to participate in this Hearing as per Section 3.3 of the LPRCA Hearing Procedures Policy. A permit application was received in January of 2019 to construct a new home and retaining wall, and place fill material and regrade the slope on a vacant lot at 138 Brown Street, Port Dover. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 4 - A hearing was held June 5, 2019 as the area requested for the construction is in the Lake Erie shoreline erosion hazard and is contrary to the LPRCA policies for administration of O. Reg. 178/06. In addition, the application was deemed incomplete with respect to several aspects of engineering. The original hearing was adjourned pending submission of a complete application from the applicant. On April 2, 2020, staff received an email from the applicant requesting that the permit application be withdrawn. A-89/20 Moved by T. Masschaele Seconded by R. Geysens THAT the LPRCA Board of Directors receives the staff report Long Point Region Conservation Authority Application LPRCA-73/19 (Colin Campbell) Pursuant to Ontario Regulation 178/06, Proposed Construction of a Residential Dwelling, Port Dover, Plan 118, Lot 30, 138 Brown Street, Port Dover – Norfolk, dated May 10, 2019 for information. AND THAT the LPRCA Board of Directors accepts the applicant’s request to withdraw Application LPRCA-73/19. CARRIED A-90/20 Moved by P. Ypma Seconded by J. Scholten That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board. CARRIED The applicants and their agent left the meeting. The Full Authority resumed at 7:30 p.m. c) Staff Approved applications Staff approved 22 applications since the last meeting in September: LPRCA-155/20, LPRCA-177/20, LPRCA-178/20, LPRCA-179/20, LPRCA-180/20, LPRCA-181/20, LPRCA-182/20, LPRCA-183/20, LPRCA-184-18, LPRCA-186/20, LPRCA-187/20, LPRCA-188/20, LPRCA-189/20, LPRCA-190/20, LPRCA-191/20, LPRCA-192/20, LPRCA-196/20, LPRCA-197/20, LPRCA-198/20, LPRCA-199/20, LPRCA-200/20, LPRCA-148/20, LPRCA-149/20, LPRCA-150/20, LPRCA-151/20, and LPRCA-201/20 FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 5 - A-91/20 Moved by P. Ypma Seconded by J. Scholten That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated September 27, 2020 as information. CARRIED d) New Applications The Planning Department staff recommended approval for ten applications; three new residential structures, six new shoreline protection works and one stormwater management outlet. A-92/20 Moved by R. Geysens Seconded by V. Donnell THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of this report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-193/20 LPRCA-203/20 LPRCA-206/20 LPRCA-195/20 LPRCA-204/20 LPRCA-211/20 LPRCA-202/20 LPRCA-205/20 LPRCA-212/20 LPRCA-224/20 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations. CARRIED 10. New Business a) General Manager’s Report J. Maxwell reviewed the activities and accomplishments achieved over the past month. Due to COVID-19, staff created a Virtual Memorial Forest Dedication Service which has received very positive feedback. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 6 - Staff received confirmation from Environment and Climate Change Canada that the recent property donation is proceeding to the next phase of the Ecological Gifts Program; fair market valuation review. A-93/20 Moved by V. Donnell Seconded by R. Geysens That the LPRCA Board of Directors receives the General Manager’s Report for September 2020 as information. CARRIED b) LPRCA Administrative By-Law Amendment The purpose of the amendment is to permit electronic meetings at any time as deemed necessary by the Authority as per the directive received from The Minister of the Environment, Conservation and Parks, Jeff Yurek, on September 10, 2020. A-94/20 Moved by R. Chambers Seconded by S. Patterson That the LPRCA Board of Directors repeals the LPRCA Administrative By-Law (Resolution A-42/20) adopted April 22, 2020; And THAT the LPRCA Board of Directors adopts the LPRCA Administrative By-Law as presented. CARRIED c) Completion of the Haldimand County Lake Erie Hazard Mapping and Risk Assessment With support from the National Disaster Mitigation Program (NDMP), an update of information, mapping, and the Risk Assessment was undertaken in collaboration with Haldimand County and the three conservation authorities within the County that border Lake Erie: Grand River, Niagara Peninsula and Long Point Region . Consultation with the public and stakeholder groups was completed as part of the project. B. Hodi presented the project overview, key deliverables and highlights of the project. Original mapping and information used by LPRCA was completed in the 1980’s. Since that time, there have been many notable advances in mapping technology and updates of policies and practices. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 7 - Next steps were outlined and it was noted that, once approved, the mapping will be provided to municipal staff at Haldimand County to support the preparation of Official Plan and Zoning By-Law documents. A-95/20 Moved by S. Patterson Seconded by R. Geysens THAT the Haldimand County Lake Erie Hazard Mapping and Risk Assessment completed by W.F. Baird & Associates Coastal Engineers be approved for use in the administration of the Long Point Region Conservation Authority’s Section 28 regulation (Ontario Regulation 178/06) and with matters under the Planning Act in the Long Point watershed. AND THAT amendments to Long Point Region Conservation Authority’s Ontario Regulation 178/06 mapping be made to incorporate the revisions to the natural hazards and their allowances. CARRIED d) Backhouse Historic Site Homestead Heritage Designation Norfolk County passed By-Law 2020-76 on September 22, 2020 to designate the Backhouse Homestead as being of cultural heritage value and interest. The Homestead will now be listed on the Municipal Register of Heritage Properties and Ontario Heritage Trust will be notified to list the property on the Provincial Register. A-96/20 Moved by V. Donnell Seconded by R. Geysens That the LPRCA Board of Directors receives the Backhouse Historic Site Homestead Heritage Designation report as information. CARRIED 11. Closed Session The Closed Session meeting began at 8:00 p.m. A-97/20 Moved by D. Beres Seconded by J. Scholten That the LPRCA Board of Directors does not enter into a closed session to discuss: • A trade secret or scientific, technical, commercial or financial information that belongs to the Authority and has monetary value or potential monetary value; or FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 8 - • A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the Authority. CARRIED A-98/20 Moved by D. Beres Seconded by J. Scholten That the LPRCA Board of Directors does now adjourn from the closed session. CARRIED The Chair adjourned the meeting at 8:20 p.m. Michael Columbus Dana McLachlan Chair Administrative Assistant Ministry of Finance Office of the Minister Ministère des Finances Bureau du ministre 7th Floor, Frost Building South 7 Queen's Park Crescent Toronto ON M7A 1Y7 Telephone: 416-325-0400 7e étage, Édifice Frost Sud 7 Queen's Park Crescent Toronto ON M7A 1Y7 Téléphone: 416-325-0400 October 29, 2020 Dear Head of Council: I am writing to announce the release of the 2021 Ontario Municipal Partnership Fund (OMPF) allocations. Last fall, we committed to providing OMPF allocations well in advance of the municipal budget year. Today, we are delivering on that commitment by ensuring municipalities have the information they need to plan their budgets. Our government recognizes the importance of the OMPF for many of Ontario’s communities. We also know that stability is a priority for municipalities, particularly in these uncertain times. That is why the Premier committed to maintain the overall structure and $500 million program envelope for the 2021 OMPF, as announced at the Association of Municipalities of Ontario (AMO) conference this past August. In addition to ensuring stability, I am pleased to advise that maintaining the program envelope will allow for a further $5 million in support to be targeted to northern and rural municipalities. The Rural Communities Grant will be increased to $152 million to further support rural municipalities with the highest levels of farmland. The Northern and Rural Fiscal Circumstances Grant will be increased to $92 million to further support northern and rural municipalities with the most challenging fiscal circumstances. The 2021 OMPF will also continue to be responsive to changing municipal circumstances through annual data updates and related adjustments. As in prior years, Transitional Assistance will ensure that the 2021 funding guarantee for municipalities in northern Ontario will be at least 90 per cent of their 2020 OMPF allocation and for municipalities in southern Ontario will be at least 85 per cent of their 2020 OMPF allocation. Northern and rural municipalities with the most challenging fiscal circumstances will continue to have their guarantee enhanced up to 100 per cent of the prior year’s allocation. …/cont’d - 2 - The Ministry of Finance’s Provincial-Local Finance Division will be providing your municipal Treasurers and Clerk -Treasurers with further details on the 2021 OMPF. This information and other supporting materials will be posted online at https://www.fin.gov.on.ca/en/budget/ompf/2021 . As you know, our government has been reviewing the OMPF in consultation with municipalities, to ensure the program meets the needs of local communities, especially small, northern and rural municipalities. Given the unprecedented circumstances surrounding the COVID-19 pandemic, we will be taking more time for the review. Discussions with municipal partners are expected to resume later this year. I also wanted to take this opportunity to acknowledge the e xtraordinary challenges municipalities are facing as a result of the COVID-19 pandemic. The Ontario government, in partnership with the federal government, is providing up to $4 billion in one-time assistance to Ontario’s 444 municipalities and 110 public transit systems as part of the Safe Restart Agreement. This includes up to $2 billion to assist municipalities with operating pressures and up to $2 billion for COVID-19 related financial impacts to municipal transit agencies. This historic funding commitment will help local governments protect the health and well-being of the people of Ontario, while continuing to deliver critical public services such as public transit and shelters. Together, Ontario will continue down the path of renewal, growth and economic recovery. We respect our municipal partners and remain committed to listening and working together to improve the quality of life for people across Ontario. By continuing to work closely with municipalities, our government is charting a path to a strong recovery and getting Ontario back on track. Sincerely, Original signed by The Honourable Rod Phillips Minister of Finance c: The Honourable Steve Clark, Minister of Municipal Affairs and Housing October 26, 2020 The Right Honourable Justin Trudeau Health Canada Office of the Prime Minister Address Locator 0900C2 80 Wellington Street Ottawa, Ontario Ottawa, ON K1A 0A2 K1A 0K9 The Honourable Doug Ford Ontario Provincial Police Premier of Ontario General Headquarters Legislative Building Lincoln M. Alexander Queen's Park Building Toronto ON M7A 1A1 777 Memorial Avenue Orillia, ON L3V 7V3 Dear Right Honourable Prime Minister Trudeau and Premier Ford, Re: Illicit Cannabis Operations At their meeting of October 20, 2020 Norfolk County Council approved Resolution No. 6 of the Council- In-Committee meeting of October 13, 2020 which reads as follows: Res. 6 WHEREAS illicit cannabis grow operations are a significant issue in many municipalities in Ontario; AND WHEREAS there are often significant negative impacts from illicit cannabis operations upon surrounding communities and residents; AND WHEREAS the intent of legalizing cannabis was to eliminate the ‘black market’ not allow it to expand with relative impunity; AND WHEREAS Norfolk County estimates that there are approximately 70 cannabis operations in our municipality; P a g e | 2 THEREFORE BE IT RESOLVED, THAT the Mayor issue a letter to the Prime Minister of Canada, Premier of Ontario, Health Canada and the Ontario Provincial Police; AND THAT Norfolk County Council request that solutions to the current crisis which may include but are not limited to; better regulation and tracking of the prescription of cannabis in Canada by doctors, increased regulatory and enforcement presence by Health Canada, increased OPP resources, increased funding to municipalities to deal with complaints and By-Law issues generated by illicit cannabis grow operations; AND FURTHER THAT a copy of the submission by Debbie France be attached to the Mayor’s letter. Your attention to this important issue is appreciated. Yours Truly, Mayor Kristal Chopp Norfolk County cc. 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;WĞƌŚĂƉƐďĞƐƚĂƌƚŝĐůĞƚŽƵŶĚĞƌƐƚĂŶĚĞŶƚŝƌĞŝƐƐƵĞͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ŽŶƚĂƌŝŽĨĂƌŵĞƌ͘ĐŽŵͬĨĞĂƚƵƌĞƐͬŐĂƉŝŶŐͲŚŽůĞͲŝŶͲƉŽƚͲůĞŐŝƐůĂƚŝŽŶͲŝƐͲŚŝƚƚŝŶŐͲŶŽƌĨŽůŬͲŚĂƌĚͬ ƌƚŝĐůĞ͗ŚĂŶŐĞŝƐŝŶƚŚĞǁŝŶĚ;KŶƚĂƌŝŽWůĂŶŶĞƌƐ:ƵŶĞϭ͕ϮϬϭϴͿ ;KƵƚůŝŶĞƐĐŚĂůůĞŶŐĞƐĨŽƌDƵŶŝĐŝƉĂůŝƚŝĞƐĨƌŽŵĂƉůĂŶŶŝŶŐƉĞƌƐƉĞĐƚŝǀĞͿ ŚƚƚƉƐ͗ͬͬŽŶƚĂƌŝŽƉůĂŶŶĞƌƐ͘ĐĂͬďůŽŐͬƉůĂŶŶŝŶŐͲĞdžĐŚĂŶŐĞͬũƵŶĞͲϮϬϭϴͬĐŚĂŶŐĞͲŝƐͲŝŶͲƚŚĞͲǁŝŶĚ  5HWXUQWR7RS 34 Submission Debbie France ĂŶŶĂďŝƐZĞĨĞƌĞŶĐĞDĂƚĞƌŝĂů ϮŽĨϱ ƌƚŝĐůĞ͗^ƚĞŶĐŚĂŵŽŶŐĐŽŶĐĞƌŶƐĂƐƌĂĚĨŽƌĚĐŽƵŶĐŝůŚĞĂƌƐĂďŽƵƚĐĂŶŶĂďŝƐĐƵůƚŝǀĂƚŝŽŶŝŶ,ŽůůĂŶĚDĂƌƐŚ;ĂƌƌŝĞ dŽĚĂLJ:ƵŶϭϰ͕ϮϬϮϬͿ ;KƵƚůŝŶĞƐĐŽŵŵŽŶĐŽŵƉůĂŝŶƚƐĂŵŽŶŐƐƚƚŚŽƐĞůŝǀŝŶŐŶĞĂƌďLJŐƌŽǁŽƉƐͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ďĂƌƌŝĞƚŽĚĂLJ͘ĐŽŵͬůŽĐĂůͲŶĞǁƐͬďƌĂĚĨŽƌĚͲĐŽƵŶĐŝůͲŚĞĂƌƐͲĨƌŽŵͲƉƵďůŝĐͲĂďŽƵƚͲĐĂŶŶĂďŝƐͲĐƵůƚŝǀĂƚŝŽŶͲŝŶͲ ŚŽůůĂŶĚͲŵĂƌƐŚͲϮϰϯϯϮϳϭ ƌƚŝĐůĞ͗ŽƵŶƚLJĐŽƵŶĐŝůĐŽŶĐĞƌŶĞĚďLJŵĂƌŝũƵĂŶĂůŝĐĞŶĐĞƐ;ĞůůĞǀŝůůĞ/ŶƚĞůůŝŐĞŶĐĞƌ:ƵŶĞϮϱ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ŝŶƚĞůůŝŐĞŶĐĞƌ͘ĐĂͬŶĞǁƐͬůŽĐĂůͲŶĞǁƐͬĐŽƵŶƚLJͲĐŽƵŶĐŝůͲĐŽŶĐĞƌŶĞĚͲďLJͲŵĂƌŝũƵĂŶĂͲůŝĐĞŶĐĞƐ ϮͿ ĂŶŶĂďŝƐůĂŶĚƵƐĞƌĞƉŽƌƚƐ ƌƚŝĐůĞ͗&ŝŶĂů>ĂŶĚhƐĞ^ƚƵĚLJŽŶĂŶŶĂďŝƐWƌŽĚƵĐƚŝŽŶŝŶdŚĞdŽǁŶŽĨWĞůŚĂŵ ;džƉůĂŝŶƐƉŽƚĞŶƚŝĂůŝƐƐƵĞƐďĞƚǁĞĞŶDƵŶŝĐŝƉĂůLJͲůĂǁƐΘ&ĂƌŵΘ&ŽŽĚWƌŽƚĞĐƚŝŽŶĐƚƌĞůĂƚŝŶŐƚŽ ĂŶŶĂďŝƐͿZĞǀŝĞǁƐĞĐƚŝŽŶƐ͙ϯ͘ϭ͕ϯ͘Ϯ͕ϯ͘ϯ͕ϯ͘ϱ͕ϯ͘ϳƚŽƵŶĚĞƌƐƚĂŶĚƉŽƚĞŶƚŝĂůŝƐƐƵĞƐ ŚƚƚƉƐ͗ͬͬƉĞůŚĂŵͲƉƵď͘ĞƐĐƌŝďĞŵĞĞƚŝŶŐƐ͘ĐŽŵͬĨŝůĞƐƚƌĞĂŵ͘ĂƐŚdž͍ŽĐƵŵĞŶƚ/ĚсϮϭϳϰϯ ϯͿ DƵŶŝĐŝƉĂůŝƚŝĞƐŶŽƚƉĞƌŵŝƚƚŝŶŐĂŶŶĂďŝƐŐƌŽǁŽƉƐŽŶĂŐƌŝĐƵůƚƵƌĂůůĂŶĚƐ ƌƚŝĐůĞ͗ƌŝŐŚƚŽŶƐĞƚƐůŝŵŝƚƐŽŶǁŚĞƌĞĐĂŶŶĂďŝƐƉƌŽĚƵĐƚŝŽŶĨĂĐŝůŝƚŝĞƐĐĂŶůŽĐĂƚĞ;EŽƌƚŚƵŵďĞƌůĂŶĚŶĞǁƐƉƌϵ͕ ϮϬϭϵͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ŶŽƌƚŚƵŵďĞƌůĂŶĚŶĞǁƐ͘ĐŽŵͬŶĞǁƐͲƐƚŽƌLJͬϵϮϳϰϯϱϵͲďƌŝŐŚƚŽŶͲƐĞƚƐͲůŝŵŝƚƐͲŽŶͲǁŚĞƌĞͲĐĂŶŶĂďŝƐͲ ƉƌŽĚƵĐƚŝŽŶͲĨĂĐŝůŝƚŝĞƐͲĐĂŶͲůŽĐĂƚĞͬ ƌƚŝĐůĞ͗WƌŝŵĞĂŐƌŝĐƵůƚƵƌĂůůĂŶĚŶŽƉůĂĐĞĨŽƌĐĂŶŶĂďŝƐ͕KƌŽͲDĞĚŽŶƚĞĐŽĂůŝƚŝŽŶƐĂLJƐ;^ŝŵĐŽĞDĂLJϯϭ͕ϮϬϮϬͿ  ŚƚƚƉƐ͗ͬͬǁǁǁ͘ƐŝŵĐŽĞ͘ĐŽŵͬŶĞǁƐͲƐƚŽƌLJͬϭϬϬϬϭϯϬϭͲƉƌŝŵĞͲĂŐƌŝĐƵůƚƵƌĂůͲůĂŶĚͲŶŽͲƉůĂĐĞͲĨŽƌͲĐĂŶŶĂďŝƐͲŽƌŽͲ ŵĞĚŽŶƚĞͲĐŽĂůŝƚŝŽŶͲƐĂLJƐͬ ϰͿ DƵŶŝĐŝƉĂůWĂŶĞůΘZŽƵŶĚƚĂďůĞŝƐĐƵƐƐŝŽŶǁŝƚŚ>ŽĐĂůΘWƌŽǀŝŶĐŝĂů>Ăǁ ŶĨŽƌĐĞŵĞŶƚ ƌƚŝĐůĞ͗ĂƐƚ'ǁŝůůŝŵďƵƌLJĂŶŶĂďŝƐWƌŽĚƵĐƚŝŽŶ&ĂĐŝůŝƚŝĞƐWĂŶĞůŝƐĐƵƐƐŝŽŶKWWΘzZWĚŝƐĐƵƐƐŽƌŐĂŶŝnjĞĚĐƌŝŵĞΖƐ ĂĐƚŝǀĞŝŶǀŽůǀĞŵĞŶƚŝŶĂŶŶĂďŝƐƉƌŽĚƵĐƚŝŽŶĂŶĚƚŚĞƌŝƐŬƐƚŚĂƚŝƚƉŽƐĞƐƚŽƌĞƐŝĚĞŶƚƐ;zŽƵdƵďĞǀŝĚĞŽͿ ŚƚƚƉƐ͗ͬͬLJŽƵƚƵ͘ďĞͬKŝƐǀϳDůsϭϰ ƌƚŝĐůĞ͗,ĂƐƚŝŶŐƐͲ>ĞŶŶŽdžΘĚĚŝŶŐƚŽŶZŽƵŶĚƚĂďůĞŽŶ/ůůŝĐŝƚĂŶŶĂďŝƐKƉĞƌĂƚŝŽŶƐʹ&ĞĚDWĞƌĞŬ^ůŽĂŶ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ĨĂĐĞŬ͘ĐŽŵͬǁĂƚĐŚ͍ͬǀсϯϮϭϲϵϲϳϱϴϴϯϲϴϵϰϴΘĞdžƚŝĚсũdKďWŶϳƐǁďĨdžƌnj  ϱͿ WŽůŝĐĞ/ŶƚĞƌǀĞŶƚŝŽŶͲWŽůŝĐĞƐŚƵƚĚŽǁŶŵĂƐƐŝǀĞŝůůĞŐĂůĐĂŶŶĂďŝƐŽƉĞƌĂƚŝŽŶ͕ƐĞŝnjĞ ŵŽƌĞƚŚĂŶϭϬϬŬƉůĂŶƚƐ;EĞǁƐƵŐϮϭ͕ϮϬϮϬͿ ƌƚŝĐůĞ͗ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ĐďĐ͘ĐĂͬŶĞǁƐͬĐĂŶĂĚĂͬŚĂŵŝůƚŽŶͬƉƌŽũĞĐƚͲǁŽŽůǁŝĐŚͲĐĂŶŶĂďŝƐͲŶŝĂŐĂƌĂͲϭ͘ϱϲϵϱϲϵϭ  5HWXUQWR7RS 35 Submission Debbie France ĂŶŶĂďŝƐZĞĨĞƌĞŶĐĞDĂƚĞƌŝĂů ϯŽĨϱ ϲͿ WŽůŝĐĞ/ŶƚĞƌǀĞŶƚŝŽŶͲĂŶŶĂďŝƐƉƌŽĚƵĐƚŝŽŶĂůůĞŐĞĚůLJĨƵĞůŝŶŐƐLJŶƚŚĞƚŝĐĚƌƵŐ ƉƌŽĚƵĐƚŝŽŶůĂďƐ;WƌŽũĞĐƚDŽŽŶͿ ƌƚŝĐůĞ͗DŽƌĞƚŚĂŶΨϰϱŵŝŶĚƌƵŐƐĂŶĚĐĂƐŚƐĞŝnjĞĚĂƐƚǁŝŶĚƌƵŐŐĂŶŐƐĚŝƐŵĂŶƚůĞĚŝŶzŽƌŬZĞŐŝŽŶ ;WϮϰƵŐϴ͕ϮϬϭϵͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ĐƉϮϰ͘ĐŽŵͬŶĞǁƐͬŵŽƌĞͲƚŚĂŶͲϰϱŵͲŝŶͲĚƌƵŐƐͲĂŶĚͲĐĂƐŚͲƐĞŝnjĞĚͲĂƐͲƚǁŝŶͲĚƌƵŐͲŐĂŶŐƐͲĚŝƐŵĂŶƚůĞĚͲŝŶͲ LJŽƌŬͲƌĞŐŝŽŶͲϭ͘ϰϱϰϭϬϲϯ ϳͿ WŽůŝĐĞ/ŶƚĞƌǀĞŶƚŝŽŶʹƌĂŝĚƐŝŶǀŽůǀŝŶŐƉƌŽĚƵĐƚŝŽŶĞdžĐĞĞĚŝŶŐůŝŵŝƚƐ ^ƚ͘ĂƚŚĂƌŝŶĞƐ ƌƚŝĐůĞ͗EŝĂŐĂƌĂƉŽůŝĐĞďƵƐƚΨϯϰŵŝůůĞŐĂůĐĂŶŶĂďŝƐŽƉĞƌĂƚŝŽŶ;'ůŽďĂůEĞǁƐ:ƵůLJϭ͕ϮϬϮϬͿ  ŚƚƚƉƐ͗ͬͬŐůŽďĂůŶĞǁƐ͘ĐĂͬŶĞǁƐͬϳϭϮϴϴϳϯͬŶŝĂŐĂƌĂͲŝůůĞŐĂůͲĐĂŶŶĂďŝƐͲŐƌŽǁͲŽƉͬ <ŝŶŐdŽǁŶƐŚŝƉ ƌƚŝĐůĞ͗WŽůŝĐĞƐĞŝnjĞΨϰ͘ϳŵŝŶŝůůĞŐĂůĚƌƵŐƐĂĨƚĞƌƐĞĂƌĐŚŽĨĨŽƌŵĞƌ:ŽĞ͛Ɛ'ĂƌĚĞŶƉƌŽƉĞƌƚLJŝŶ<ŝŶŐ ;zŽƌŬZĞŐŝŽŶKĐƚϳ͕ϮϬϭϵͿ  ŚƚƚƉƐ͗ͬͬǁǁǁ͘LJŽƌŬƌĞŐŝŽŶ͘ĐŽŵͬŶĞǁƐͲƐƚŽƌLJͬϵϲϯϯϯϱϮͲƉŽůŝĐĞͲƐĞŝnjĞͲϰͲϳŵͲŝŶͲŝůůĞŐĂůͲĚƌƵŐƐͲĂĨƚĞƌͲƐĞĂƌĐŚͲŽĨͲĨŽƌŵĞƌͲ ũŽĞͲƐͲŐĂƌĚĞŶͲƉƌŽƉĞƌƚLJͲŝŶͲŬŝŶŐͬ ƌƚŝĐůĞ͗ϴĐŚĂƌŐĞĚĂĨƚĞƌΨϰϬϬŬǁŽƌƚŚŽĨ͚ĞdžĐĞƐƐĐĂŶŶĂďŝƐ͛ĨŽƵŶĚŽŶ<ŝŶŐdŽǁŶƐŚŝƉŐƌŽǁͲŽƉ ;EĞǁƐKĐƚϮ͕ϮϬϭϴͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ĐďĐ͘ĐĂͬŶĞǁƐͬĐĂŶĂĚĂͬƚŽƌŽŶƚŽͬĞŝŐŚƚͲĐŚĂƌŐĞĚͲŵĂƌŝũƵĂŶĂͲƚƌĂĨĨŝĐŬŝŶŐͲĐĂŶŶĂďŝƐͲĨĂƌŵƐͲLJŽƌŬͲƌĞŐŝŽŶͲ ϭ͘ϰϴϰϳϭϭϰ ƌƚŝĐůĞ͗WŽůŝĐĞďƵƐƚŵĂƌŝũƵĂŶĂŐƌŽǁŽƉŝŶ<ŝŶŐdŽǁŶƐŚŝƉǁŽƌƚŚΨϲ͘ϱŵ͕ƐĞŝnjĞϰ͕ϬϬϬƉůĂŶƚƐ  ;dsEĞǁƐƵŐϯ͕ϮϬϭϴͿ ŚƚƚƉƐ͗ͬͬƚŽƌŽŶƚŽ͘ĐƚǀŶĞǁƐ͘ĐĂͬƉŽůŝĐĞͲďƵƐƚͲŵĂƌŝũƵĂŶĂͲŐƌŽǁͲŽƉͲŝŶͲŬŝŶŐͲƚŽǁŶƐŚŝƉͲǁŽƌƚŚͲϲͲϱŵͲƐĞŝnjĞͲϰͲϬϬϬͲƉůĂŶƚƐͲ ϭ͘ϰϬϯϵϴϲϯ ^ƚŽƵĨĨǀŝůůĞ ƌƚŝĐůĞ͗WŽůŝĐĞďƵƐƚĐĂŶŶĂďŝƐŐƌŽǁŽƉŝŶĞdžĐĞƐƐŽĨůŝĐĞŶĐĞůŝŵŝƚƐŶĞĂƌƵƌŽƌĂ  ;zŽƌŬZĞŐŝŽŶ:ĂŶϮϵ͕ϮϬϭϵͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘LJŽƌŬƌĞŐŝŽŶ͘ĐŽŵͬŶĞǁƐͲƐƚŽƌLJͬϵϭϰϴϴϭϲͲƉŽůŝĐĞͲďƵƐƚͲĐĂŶŶĂďŝƐͲŐƌŽǁͲŽƉͲŝŶͲĞdžĐĞƐƐͲŽĨͲůŝĐĞŶĐĞͲůŝŵŝƚƐͲ ŶĞĂƌͲĂƵƌŽƌĂͬ ϴͿ WŽůŝĐĞ/ŶƚĞƌǀĞŶƚŝŽŶͲĂŶŶĂďŝƐďƵƐƚƐĂƚh^ͬĂŶĂĚĂďŽƌĚĞƌ ƌƚŝĐůĞ͗ĂŶĂĚŝĂŶƌĞƐŝĚĞŶƚĂƌƌĞƐƚĞĚŝŶƌĞůĂƚŝŽŶƚŽŵĂƐƐŝǀĞĐĂŶŶĂďŝƐďƵƐƚĂƚh͘^͘ďŽƌĚĞƌ ;'ůŽďĂůEĞǁƐ:ƵŶĞϭϲ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬŐůŽďĂůŶĞǁƐ͘ĐĂͬŶĞǁƐͬϳϬϳϬϲϵϳͬĐĂŶĂĚŝĂŶͲŝŶǀŽůǀĞĚͲƐŝŐŶŝĨŝĐĂŶƚͲĚƌƵŐͲƐĞŝnjƵƌĞͲƵͲƐͲďŽƌĚĞƌͬ  5HWXUQWR7RS 36 Submission Debbie France ĂŶŶĂďŝƐZĞĨĞƌĞŶĐĞDĂƚĞƌŝĂů ϰŽĨϱ ϵͿ &ĞĚĞƌĂůDW͛ƐŵĞŶƚŝŽŶĞĚŝŶĂƌƚŝĐůĞƐǁŚŽĂƌĞĂĐƚŝǀĞůLJƌĞƋƵĞƐƚŝŶŐ,ĞĂůƚŚĂŶĂĚĂ ƚŽƐŽůǀĞĂŶŶĂďŝƐŝƐƐƵĞ ƌƚŝĐůĞ͗DW&ŝŶůĞLJďƌŝŶŐƐƚŚĞŝƐƐƵĞŽĨƵŶůŝĐĞŶƐĞĚůĂƌŐĞͲƐĐĂůĞŵĂƌŝũƵĂŶĂƉƌŽĚƵĐĞƌƐƚŽWĂƌůŝĂŵĞŶƚ;EŽƌĨŽůŬdŽĚĂLJ :ƵůLJϮϳ͕ϮϬϮϬͿͲ&ĞĚDWŝĂŶĞ&ŝŶůĞLJ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ŶŽƌĨŽůŬƚŽĚĂLJ͘ĐĂͬϮϬϮϬͬϬϳͬϮϳͬϵϲϵϴϲͬ ƌƚŝĐůĞ͗^ƚŽŵƉŽƵƚĐĂŶŶĂďŝƐĐƌŝŵŝŶĂůŝƚLJ͗^ůŽĂŶ;YƵŝŶƚĞEĞǁƐ:ƵůLJϮ͕ϮϬϮϬͿ Ͳ&ĞĚDWĞƌĞŬ^ůŽĂŶ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ƋƵŝŶƚĞŶĞǁƐ͘ĐŽŵͬϮϬϮϬͬϬϳͬϬϮͬƐƚŽŵƉͲŽƵƚͲĐĂŶŶĂďŝƐͲĐƌŝŵŝŶĂůŝƚLJͲƐůŽĂŶͬ ƌƚŝĐůĞ͚͗^ƚŝŶŬƐůŝŬĞϭϬϬϬϬƐŬƵŶŬƐ͛͗dŽƚƚĞŶŚĂŵƌĞƐŝĚĞŶƚƐǁĂŶƚŵŽƌĞƉŽƚĞŶƚƌĞƐƚƌŝĐƚŝŽŶƐĨŽƌŵĞĚŝĐĂůͲŵĂƌŝũƵĂŶĂ ŐƌŽǁĞƌƐ;^ŝŵĐŽĞ&Ğďϭϭ͕ϮϬϮϬͿͲ&ĞĚDWdĞƌƌLJŽǁĚĂůů ŚƚƚƉƐ͗ͬͬǁǁǁ͘ƐŝŵĐŽĞ͘ĐŽŵͬŶĞǁƐͲƐƚŽƌLJͬϵϴϰϰϱϰϬͲͲƐƚŝŶŬƐͲůŝŬĞͲϭϬͲϬϬϬͲƐŬƵŶŬƐͲƚŽƚƚĞŶŚĂŵͲƌĞƐŝĚĞŶƚƐͲǁĂŶƚͲŵŽƌĞͲ ƉŽƚĞŶƚͲƌĞƐƚƌŝĐƚŝŽŶƐͲĨŽƌͲŵĞĚŝĐĂůͲŵĂƌŝũƵĂŶĂͲŐƌŽǁĞƌƐͬ ϭϬͿ DƵŶŝĐŝƉĂůŐƵŝĚĞƚŽĂŶŶĂďŝƐůĞŐŝƐůĂƚŝŽŶ;ďLJ&DͿ ŚƚƚƉƐ͗ͬͬĨĐŵ͘ĐĂͬĞŶͬƌĞƐŽƵƌĐĞƐͬŵƵŶŝĐŝƉĂůͲŐƵŝĚĞͲĐĂŶŶĂďŝƐͲůĞŐĂůŝnjĂƚŝŽŶ ϭϭͿ dŚĞĨŝŶĂůƌĞƉŽƌƚŽĨƚŚĞƚĂƐŬĨŽƌĐĞŽŶĂŶŶĂďŝƐůĞŐĂůŝnjĂƚŝŽŶĂŶĚƌĞŐƵůĂƚŝŽŶ ŚƚƚƉƐ͗ͬͬŚŽďĂŶ͘ůĂǁͬϮϬϭϳͬϬϭͬƚŚĞͲĨŝŶĂůͲƌĞƉŽƌƚͲŽĨͲƚŚĞͲƚĂƐŬͲĨŽƌĐĞͲŽŶͲĐĂŶŶĂďŝƐͲůĞŐĂůŝnjĂƚŝŽŶͲĂŶĚͲƌĞŐƵůĂƚŝŽŶͬ ϭϮͿ DƵŶŝĐŝƉĂůŝƚŝĞƐǁŚŽŚĂǀĞƌĞĨƵƐĞĚƌĞƋƵĞƐƚƐĨŽƌĞdžĐĞƉƚŝŽŶƐƚŽďLJůĂǁƐ ƌƚŝĐůĞ͗DĂƌŝũƵĂŶĂƐĞƚďĂĐŬƌĞůŝĞĨĚĞŶŝĞĚ;^ŝŵĐŽĞZĞĨŽƌŵĞƌDĂLJϮϵ͕ϮϬϭϵͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ƐŝŵĐŽĞƌĞĨŽƌŵĞƌ͘ĐĂͬŶĞǁƐͬůŽĐĂůͲŶĞǁƐͬŵĂƌŝũƵĂŶĂͲƐĞƚďĂĐŬͲƌĞůŝĞĨͲĚĞŶŝĞĚ ƌƚŝĐůĞ͗ŽƵŶĐŝůŽĨĨŝĐŝĂůůLJĚĞŶŝĞƐƚŚĞŵĂƌŝũƵĂŶĂŵŝĐƌŽͲĐƵůƚŝǀĂƚŝŽŶĨĂĐŝů ŝƚLJ ;EĞǁdĞĐdŝŵĞƐDĂƌĐŚϲ͕ϮϬϮϬͿ ŚƚƚƉ͗ͬͬŶĞǁƚĞĐƚŝŵĞƐ͘ĐŽŵ͍ͬƉсϮϰϯϴϴ  ϭϯͿ ŽƵƌƚĐĂƐĞƐͲLJůĂǁͬŽŶŝŶŐǀŝŽůĂƚŝŽŶƐ ƌƚŝĐůĞ͗ĂŶŶĂďŝƐƉƌŽĚƵĐĞƌƉůĞĂĚƐŐƵŝůƚLJƚŽǀŝŽůĂƚŝŶŐďLJůĂǁ ;^ŝŵĐŽĞZĞĨŽƌŵĞƌ&ĞďϮϬ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ƐŝŵĐŽĞƌĞĨŽƌŵĞƌ͘ĐĂͬŶĞǁƐͬůŽĐĂůͲŶĞǁƐͬĐĂŶŶĂďŝƐͲƉƌŽĚƵĐĞƌͲĞŶƚĞƌƐͲŐƵŝůƚLJͲƉůĞĂ ƌƚŝĐůĞ͗ĂƐƚ'ǁŝůůŝŵďƵƌLJƚĂŬĞƐŵĞĚŝĐĂůŵĂƌŝũƵĂŶĂĨĂĐŝůŝƚLJƚŽĐŽƵƌƚ ;zŽƌŬZĞŐŝŽŶƵŐϭϮ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘LJŽƌŬƌĞŐŝŽŶ͘ĐŽŵͬŶĞǁƐͲƐƚŽƌLJͬϭϬϭϯϰϰϯϵͲĞĂƐƚͲŐǁŝůůŝŵďƵƌLJͲƚĂŬĞƐͲŵĞĚŝĐĂůͲŵĂƌŝũƵĂŶĂͲĨĂĐŝůŝƚLJͲƚŽͲ ĐŽƵƌƚͬ  5HWXUQWR7RS 37 Submission Debbie France ĂŶŶĂďŝƐZĞĨĞƌĞŶĐĞDĂƚĞƌŝĂů ϱŽĨϱ ϭϰͿ EƵŝƐĂŶĐĞďLJůĂǁĂŵĞŶĚŵĞŶƚͲĂŶŶĂďŝƐŽĚŽƵƌ ƌƚŝĐůĞ͗ŽƵŶĐŝůĞŶĂĐƚƐŶƵŝƐĂŶĐĞďLJͲůĂǁĂĚĚƌĞƐƐŝŶŐĐĂŶŶĂďŝƐŽĚŽƵƌĐŽŶĐĞƌ ŶƐ ;ƌĂĚĨŽƌĚdŽĚĂLJ:ƵŶϭϵ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ďƌĂĚĨŽƌĚƚŽĚĂLJ͘ĐĂͬůŽĐĂůͲŶĞǁƐͬĐŽƵŶĐŝůͲĞŶĂĐƚƐͲŶƵŝƐĂŶĐĞͲďLJͲůĂǁͲĂĚĚƌĞƐƐŝŶŐͲĐĂŶŶĂďŝƐͲŽĚŽƵƌͲ ĐŽŶĐĞƌŶƐͲϮϰϰϭϮϰϱ ƌƚŝĐůĞ͗,ĂŵŝůƚŽŶƚĂƌŐĞƚƐůĂƌŐĞͲƐĐĂůĞƉĞƌƐŽŶĂůŐƌŽǁŽƉĞƌĂƚŝŽŶƐǁŝƚŚŶƵŝƐĂŶĐĞďLJůĂǁĂŵĞŶĚŵĞŶƚ ;'ůŽďĂůEĞǁƐƉƌϮϯ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬŐůŽďĂůŶĞǁƐ͘ĐĂͬŶĞǁƐͬϲϴϱϳϱϬϲͬĐŝƚLJͲŽĨͲŚĂŵŝůƚŽŶͲŶƵŝƐĂŶĐĞͲďLJůĂǁͲĂŵĞŶĚŵĞŶƚƐͲƉĞƌƐŽŶĂůͲŐƌŽǁͲ ŽƉĞƌĂƚŝŽŶƐͲĐĂŶŶĂďŝƐͬ ƌƚŝĐůĞ͗EƵŝƐĂŶĐĞďLJůĂǁƚŽĚĞĂůǁŝƚŚĐĂŶŶĂďŝƐŽĚŽƵƌĐŽŵŝŶŐƐŽŽŶƚŽ>ŝŶĐŽůŶ ;EŝĂŐĂƌĂdŚŝƐtĞĞŬƵŐϯ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ŶŝĂŐĂƌĂƚŚŝƐǁĞĞŬ͘ĐŽŵͬŶĞǁƐͲƐƚŽƌLJͬϭϬϭϮϴϭϭϵͲŶƵŝƐĂŶĐĞͲďLJůĂǁͲƚŽͲĚĞĂůͲǁŝƚŚͲĐĂŶŶĂďŝƐͲŽĚŽƵƌͲ ĐŽŵŝŶŐͲƐŽŽŶͲƚŽͲůŝŶĐŽůŶͬ ƌƚŝĐůĞ͗WĞůŚĂŵŐŝǀĞƐƐƚĂŵƉŽĨĂƉƉƌŽǀĂůŽŶŽĚŽƵƌďLJůĂǁƚŽĚĞĂůǁŝƚŚĐĂŶŶĂďŝƐŽƉĞƌĂƚŝŽŶƐ ;EŝĂŐĂƌĂdŚŝƐtĞĞŬDĂƌϮϳ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ŶŝĂŐĂƌĂƚŚŝƐǁĞĞŬ͘ĐŽŵͬŶĞǁƐͲƐƚŽƌLJͬϵϵϭϴϯϰϬͲƉĞůŚĂŵͲŐŝǀĞƐͲƐƚĂŵƉͲŽĨͲĂƉƉƌŽǀĂůͲŽŶͲŽĚŽƵƌͲďLJůĂǁͲ ƚŽͲĚĞĂůͲǁŝƚŚͲĐĂŶŶĂďŝƐͲŽƉĞƌĂƚŝŽŶƐͬ ƌƚŝĐůĞ͗EŝĂŐĂƌĂĂƌĞĂƚŽǁŶďƵLJƐΨϱ͕ϬϬϬĚĞǀŝĐĞƚŽŵĞĂƐƵƌĞǁĞĞĚƐŵĞůůĂĨƚĞƌƌĞƉĞĂƚĞĚĐŽŵƉůĂŝŶƚƐĨƌŽŵ ƌĞƐŝĚĞŶƚƐ;dŝŵŵŝŶƐdŽĚĂLJ:Ƶůϳ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ƚŝŵŵŝŶƐƚŽĚĂLJ͘ĐŽŵͬĂƌŽƵŶĚͲŽŶƚĂƌŝŽͬŽŶƚĂƌŝŽͲŶŝĂŐĂƌĂͲĂƌĞĂͲƚŽǁŶͲďƵLJƐͲϱϬϬϬͲĚĞǀŝĐĞͲƚŽͲŵĞĂƐƵƌĞͲ ǁĞĞĚͲƐŵĞůůͲĂĨƚĞƌͲƌĞƉĞĂƚĞĚͲĐŽŵƉůĂŝŶƚƐͲĨƌŽŵͲƌĞƐŝĚĞŶƚƐͲϮϱϰϱϵϳϳ ϭϱͿ DƵŶŝĐŝƉĂůŝƚŝĞƐƚŚĂƚŚĂǀĞƌĞƋƵĞƐƚĞĚĂƐƐŝƐƚĂŶĐĞĨƌŽŵWƌŽǀŝŶĐĞ ƌƚŝĐůĞ͗ŽƵŶĐŝůƐƵƉƉŽƌƚƐƌĞƋƵĞƐƚĨŽƌŵŽƌĞĐŽŶƚƌŽůŽǀĞƌĐĂŶŶĂďŝƐƉƌŽĚƵĐƚŝŽŶŝŶŵƵŶŝĐŝƉĂůŝƚŝĞƐ  ;ƌĂĚĨŽƌĚdŽĚĂLJDĂLJϮϮ͕ϮϬϮϬͿ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ďƌĂĚĨŽƌĚƚŽĚĂLJ͘ĐĂͬůŽĐĂůͲŶĞǁƐͬĐŽƵŶĐŝůͲƐƵƉƉŽƌƚƐͲƌĞƋƵĞƐƚͲĨŽƌͲŵŽƌĞͲĐŽŶƚƌŽůͲŽǀĞƌͲĐĂŶŶĂďŝƐͲ ƉƌŽĚƵĐƚŝŽŶͲŝŶͲŵƵŶŝĐŝƉĂůŝƚŝĞƐͲϮϯϲϲϮϮϴ  5HWXUQWR7RS 38 Submission Debbie France From the Office of the Clerk The Corporation of the County of Prince Edward 332 Picton Main Street, Picton, ON K0K 2T0 T: 613.476.2148 x 1021 | F: 613.476.5727 clerks@pecounty.on.ca | www.thecounty.ca November 3, 2020 Please be advised that during the Committee of the Whole meeting on October 29, 2020 the following motion was carried; RESOLUTION NO. CW-407-2020 DATE: October 29, 2020 MOVED BY: Councillor MacNaughton SECONDED BY: Councillor St-Jean Resolution by Councillor MacNaughton regarding Bill 218, Supporting Ontario’s Recovery and Municipal Elections Act, 2020 is proposing changes to the Municipal Elections Act of 1996 WHEREAS municipalities in Ontario are responsible for conducting the fair and democratic elections of local representatives; and WHEREAS Government of Ontario, with Bill 218, Supporting Ontario’s Recovery and Municipal Elections Act, 2020 is proposing changes to the Municipal Elections Act of 1996 • to prohibit the use of ranked ballots in future Municipal Elections, and • extend nomination day from the end of July to the second Friday in September; and WHEREAS each municipal election is governed by the Municipal Elections Act which was amended in 2016 to include the option to allow Municipalities to utilize ranked ballots for their elections and shorter nomination periods; and WHEREAS London, Ontario ran the first ranked ballot election in 2018 and several other municipalities since have approved bylaws to adopt the practice, or are in the process of doing so including our regional neighbours in Kingston via a referendum return of 63%; and From the Office of the Clerk The Corporation of the County of Prince Edward 332 Picton Main Street, Picton, ON K0K 2T0 T: 613.476.2148 x 1021 | F: 613.476.5727 clerks@pecounty.on.ca | www.thecounty.ca WHEREAS the operation, finance and regulatory compliance of electi ons is fully undertaken by municipalities themselves; and, WHEREAS local governments are best poised to understand the representational needs and challenges of the body politic they represent, and when looking at alternative voting methods to ensure more people vote safely, it becomes more difficult to implement these alternatives with the proposed shorter period between Nomination day and the October 24, 2022 Election day; NOW THEREFORE BE IT RESOLVED THAT Corporation of the County of Prince Edward Council send a letter to the Ministry of Municipal Affairs and Housing urging that the Government of Ontario continues to respect Ontario municipalities’ ability to apply sound representative principles in their execution of elections; AND THAT the Corporation of the County of Prince Edward Council recommends that the Government of Ontario supports the freedom of municipalities to run democratic elections within the existing framework the Act currently offers; AND THAT this resolution be circulated to all Ontario Municipalities, AMO and AMCTO. CARRIED _______________________ Catalina Blumenberg, Clerk #PA20-22 Proposed Regulation under the Ontario Heritage Act (Bill 108) Page 1 of 14 Report To: Committee of the Whole Meeting Date: October 19, 2020 Subject: Proposed Regulation under the Ontario Heritage Act (Bill 108) Recommendation(s) 1. That the Report PA20-22 dated October19, 2020, be received and 2. That the report be endorsed and submitted to the Province, along with the following motion, as the Town of Grimsby’s comments to the Environmental Registry. WHEREAS Royal Assent has been granted to Bill 108 entitled ‘More Homes, More Choice Act, 2019’ on June 6, 2019; and, WHEREAS Schedule 11 of Bill 108 contains amendments to the Ontario Heritage Act which require appeals under the Ontario Heritage Act to be heard by the Local Planning Appeal Tribunal not the Conservation Review Board; and, WHEREAS the Conservation Review Board is an adjudicative tribunal that, through the mandate provided by the Ontario Heritage Act, considers a number of matters such as: • The proposed designation of a property as having cultural heritage value or interest; • Applications for the repeal of a By-law on a specific property; • Applications related to the alteration of a property covered by a By-law; and, • Matters related to archaeological licensing. AND, WHEREAS Schedule 11 of Bill 108 will come into effect on a date to be proclaimed by the Lieutenant Governor; and, WHEREAS the Local Planning Appeal Tribunal are not experts in heritage matters unlike members of the Conservation Review Board; and, WHEREAS the Local Planning Appeal Tribunal decisions are binding decisions unlike the Conservation Review Board non-binding recommendations; and, #PA20-22 Proposed Regulation under the Ontario Heritage Act (Bill 108) Page 2 of 14 WHEREAS the Ontario Heritage Act provides a means for municipalities to protect and preserve the cultural heritage value or interest of the municipality for generations to come; and, WHEREAS the Conservation Review Board currently provides reports to municipal council’s setting out its findings of fact, and its recommendations so that a final decision can be rendered by municipalities about what is valuable in their community; WHEREAS the Town of Grimsby remains committed to the preservation and protection of property of cultural heritage value or interest; NOW THEREFORE BE IT RESOLVED THAT the Town of Grimsby strongly recommends that Schedule 11 of Bill 108 be amended to remove the powers provided to the Local Planning Appeal Tribunal, retaining authority for hearing certain appeals by the Conservation Review Board; and, BE IT FURTHER RESOLVED THAT the Town of Grimsby strongly recommends that Schedule 11 of Bill 108 be amended to return the authority for final decisions to municipal council’s as the elected representative of the communities wherein the property and its features of cultural heritage value exist; and, BE IT FURTHER RESOLVED THAT a copy of this motion be sent to the Honourable Doug Ford, Premier of Ontario, Lisa McLeod the Minister of Heritage, Sport, Tourism and Culture Industries, Andrea Horwath, MPP and Leader of the Official Opposition and the Ontario NDP Party, MPP Steven Del Duca Leader of the Ontario Liberal Party, Mike Schreiner MPP and Leader of the Green Party of Ontario, Sam Oosterholf MPP Niagara West; and, BE IT FURTHER RESOLVED THAT a copy of this motion be sent to the Association of Municipalities of Ontario (AMO), all MPP’s in the Province of Ontario, the Niagara Region and all Municipalities in Ontario for their consideration.” We strongly recommend that the Ontario government consider amendments to Bill 108 to return the final authority to municipal Council’s to determine what is of cultural heritage value or interest in their communities with the benefits of the expert and professional advice provided by the Conservation Review Board. #PA20-22 Proposed Regulation under the Ontario Heritage Act (Bill 108) Page 3 of 14 Purpose To provide staff with direction to provide comments to the Environmental Registry on the proposed changes to the Ontario Heritage Act (Bill 108). As the impetus for the new proposed regulations is Bill 108, The More Homes, More Choices Act, staff remain concerned that the Province's stated objective to increase housing supply should not come at the expense of the Town of Grimsby’s irreplaceable cultural heritage resources, as the purpose of the Ontario Heritage Act being to protect and conserve heritage properties. Background Updates to the Ontario Heritage Act (Bill 108) In November 2018, the Province introduced a consultation document: “Increasing Housing Supply in Ontario.” On May 2, 2019, the Minister of Municipal Affairs and Housing introduced “More Homes, More Choice: Ontario’s Housing Supply Action Plan” and the supporting Bill 108 – the proposed More Homes, More Choice Act. The Province stated that the objective of these initiatives is to ensure more housing choices/supply and address housing affordability. The Ontario Heritage Act was one of 13 provincial statues impacted by Bill 108. At that time, the proposed regulations for the OHA were unknown but the Ministry of Tourism, Culture and Sport indicated that regulations were to be released “later this year” after consultation and would be posted for comment. At that time, the changes to the OHA were expected to be proclaimed and in full force and effect for July 1, 2020. Later this date was changed to January 1, 2021. The proposed regulations were released for public comment on September 21, 2020, being partially delayed by the COVID-19 pandemic. The changes to the OHA are still anticipated to be proclaimed on January 1, 2021. Comments on the proposed regulations are due to the Environmental Registry by November 5, 2020. Communication from the Ministry of Tourism, Culture and Sport indicates that ‘Updates to the existing Ontario Heritage Tool Kit, which will support implementation of the amendments and proposed regulation, are forthcoming. Drafts of the revised guides will be made available for public comment later this fall.’ Staff will share this information with the Grimsby Heritage Advisory Committee and Council as it becomes available. #PA20-22 Proposed Regulation under the Ontario Heritage Act (Bill 108) Page 4 of 14 Analysis/Comments The Environmental Registry posting includes the proposed regulations and a summary of the proposed regulations for the following: 1. Principles that a municipal council shall consider when making decisions under specific parts of the OHA. 2. Mandatory content for designation by-laws. 3. Events which would trigger the new 90-day timeline for issuing a notice of intention to designate and exceptions to when the timeline would apply. 4. Exceptions to the new 120-day timeline to pass a designation by-law after a notice of intention to designate has been issued. 5. Minimum requirements for complete applications for alteration or demolition of heritage properties. 6. Steps that must be taken when council has consented to the demolition or removal of a building or structure, or a heritage attribute. 7. Information and material to be provided to Local Planning Appeal Tribunal (LPAT) when there is an appeal of a municipal decision to help ensure that it has all relevant information necessary to make an appropriate decision. 8. Housekeeping amendments related to amending a designation by-law and an owner’s reapplication for the repeal of a designation by-law. 9. Transition provisions. Many of the proposed regulations are procedural and provide clarity on the new processes that were including in Bill 108. The summary of the proposals is as follows: Regulatory Proposals 1. Principles to guide municipal decision making The amendments to the Ontario Heritage Act give authority to prescribe principles that a municipal council shall consider when making decisions under prescribed provisions of Parts IV and V of the Act. The proposed principles relate to the purpose of the Ontario Heritage Act and are intended to help decision- #PA20-22 Proposed Regulation under the Ontario Heritage Act (Bill 108) Page 5 of 14 makers better understand what to focus on when making decisions under the Act. The proposed principles are consistent with Ontario’s policy framework for cultural heritage conservation. The proposed principles provide context for a municipality to follow when making decisions about designated heritage properties, including the minimization of adverse impacts to the cultural heritage value of a property or district. They also require the municipality to consider the views of all interested persons and communities. The new principles will be used in conjunction with Ontario Regulation 9/06, for which no changes have been proposed at this time. While staff already use many similar principles to guide the review process, it is noted that many of the principles use ‘should’ rather than ‘shall’ in reference to the principles. The most problematic is the principle that “property that is determined to be of cultural heritage value or interest should be protected and conserved for all generations”. Using ‘should’ rather than ‘shall’ contradicts the Provincial Policy Statement 2020, which states “Significant built heritage resources and significant cultural heritage landscapes shall be conserved”. Staff would prefer consistency in the language in these two provincial policies and recommend that the language from the PPS 2020 be adopted as a principle for the Ontario Heritage Act. An additional recommendation would be that the definition of ‘adaptive reuse’ included in this section be revised from “the alteration of a property of cultural heritage value or interest to fit new uses or circumstances while retaining the heritage attributes of the property” to “the alteration of a property of cultural heritage value or interest to fit new uses or circumstances while retaining the cultural heritage value or interest and the heritage attributes of the property”. 2. Mandatory content for designation by-laws The Ontario Heritage Act amendments provide a regulatory authority to prescribe mandatory content for designation by-laws. The goal is to achieve greater consistency across municipalities and to provide improved clarity for property owners through designation by-laws including: • Identifying the property for the purposes of locating it and providing an understanding of its layout and components; • Establishing minimum requirements for the statement of cultural heritage value or interest; and • Setting standards for describing heritage attributes. From staff’s perspective, the most significant changes to the requirements for a #PA20-22 Proposed Regulation under the Ontario Heritage Act (Bill 108) Page 6 of 14 designation by-law are: • The requirement to include a map or image of the area. This has not typically been done in the past due to the preferences of the Land Registry Office; however, from a staff perspective, this would not be difficult or onerous. • The description of the heritage attributes must be ‘brief’ and also explain how each attribute contributes to the cultural heritage value or interest of the property. Staff note that the requirement for explanations may make the description less brief, but are generally supportive of this requirement as it may help clarify both the heritage attributes and the cultural heritage value of the property. However, this requirement will likely increase the amount of staff time required to draft designation by-laws. • The by-law may list any features of the property that are not heritage attributes. Including a formal list of non-heritage attributes within the by-law could provide clarity to both the property owner and the Town of Grimsby. 3. 90-day timeline to issue a Notice of Intention to Designate Amendments to the Ontario Heritage Act establish a new 90-day timeline for issuing a notice of intention to designate (NOID) when the property is subject to prescribed events. It also allows for exceptions to this restriction to be prescribed. The new timeline is intended to encourage discussions about potential designations with development proponents at an early stage to avoid designation decisions being made late in the land use planning process. The ministry has proposed three triggers which would place this restriction on council’s ability to issue a NOID. These are applications submitted to the municipality for either an official plan amendment, a zoning by-law amendment or a plan of subdivision. The proposed regulation also provides exceptions to when the 90-day timeline applies. The ministry is proposing the following categories of exceptions. • Mutual agreement – Where an extension of, or exemption from, the 90- day restriction on issuing a NOID is mutually agreed to by the municipality and the property owner who made the application under the Planning Act. • Administrative restrictions – Where municipal council or heritage committee are limited in their ability to reasonably fulfill the statutory requirements for issuing a NOID within the original 90-day timeframe. This would apply in cases of a declared emergency or where a municipal heritage committee would be unable to provide its recommendations to council. The timeframe would be extended by 90 days. • New and relevant information – Where new and relevant information could have an impact on the potential cultural heritage value or interest of the #PA20-22 Proposed Regulation under the Ontario Heritage Act (Bill 108) Page 7 of 14 property is revealed and needs further investigation. Council would be able to extend the timeframe through a council resolution. In the case of new and relevant information council would have 180 days from the date of the council resolution to ensure there is sufficient time for further information gathering and analysis to inform council’s decision. Expiration of restriction – The 90-day restriction on council’s ability to issue a NOID would not remain on the property indefinitely and would no longer apply when the application that originally triggered the 90-day timeframe is finally disposed of under the Planning Act. The proposed regulation also provides notification requirements related to the exceptions to the 90-day timeframe restriction. Overall, the regulations provide required clarity to the proposed new timelines. Staff are pleased that one of the exemptions to the new regulated timelines is through mutual agreement, as many developers in Grimsby have demonstrated their willingness to work with staff and Council to work towards heritage conservation goals through the planning process. The exemption for ‘new and relevant’ materials is useful to ensure that all parties have all of the information needed to make a decision. To this end, the regulations also provide a definition of ‘new and relevant’ to be applied in this context. The termination period for the 90-day timelines is limited to the lifespan of the specific planning application. This will ensure that properties are not prohibited from heritage conservation indefinitely. However, staff have several concerns in regards to these proposed regulations. First, the 90 day timeline will not provide enough time for the town to request and review a peer review of a Heritage Impact Assessment, should the town feel that review is necessary. Staff recommend that the 90 day timeline be increased, or that an additional exemption be included that provides municipalities more time to address requirements for peer review. Likewise, the substantially reduced time limit for planning decisions in Bill 108, especially in regards to decisions for zoning by-law amendments, will create challenges for staff where heritage properties are involved in a planning application. Staff also note that these new timelines will require significant changes to internal processes in order to accommodate the regulations, which in turn will take a significant amount of staff time to coordinate between Heritage Planning staff, and Planning staff. 4. 120-day timeline to pass a designation by-law Amendments to the Ontario Heritage Act establish a new requirement for designation by-laws to be passed within 120 days of issuing a Notice of Intention to Designate (NOID). It also #PA20-22 Proposed Regulation under the Ontario Heritage Act (Bill 108) Page 8 of 14 allows for exceptions to be prescribed. The ministry is proposing the following categories for exceptions. • Mutual agreement - Where an extension of, or exemption from, the requirement to pass a by-law within 120 days of issuing a NOID is mutually agreed to by the municipality and the property owner. • Administrative restrictions – Where municipal council is limited in its ability to reasonably fulfill the statutory requirements for passing a designation bylaw within the original 120-day timeframe. This would apply in cases of a declared emergency. • New and relevant information – Where new and relevant information that could have an impact on the potential cultural heritage value or interest of the property is revealed and needs further investigation. • Council would be able to extend the timeframe through a council resolution to ensure there is enough time for further information gathering and analysis to inform its decision. • Council would have an additional 180 days from the date of the council resolution to pass the bylaw. Exceptions allowing for the extension of the 120-day timeframe for passing a by- law must occur prior to the expiry of the initial 120 days. The proposed regulation includes notification requirements related to the exceptions to the 120-day timeframe. Similar to the exemptions for the 90-day designation notice timeline, the proposed exemptions to pass a designation by-law, especially through mutual agreement, are generally considered helpful. The practice of passing a by-law soon after the objection period has expired (or an appeal has been resolved), is already undertaken in Grimsby for most designations. However, staff would note that implementing these regulations will require staff time to accomplish. 5. 60-day timeline to confirm complete applications, alteration or demolition and contents of complete applications Amendments to the Ontario Heritage Act establish a new timeline of 60 days for the municipality to respond to a property owner about the completeness of their application for alteration of, or demolition or removal affecting, a designate heritage property. It also provides a regulatory authority for the Province to set out minimum requirements for complete applications. The purpose of these provincial minimum standards is to ensure transparency so that property owners are aware of what information is required when making an application. The #PA20-22 Proposed Regulation under the Ontario Heritage Act (Bill 108) Page 9 of 14 details of what is proposed in regulation reflect current municipal best practices. The proposed regulation also enables municipalities to build on the provincial minimum requirements for complete applications as a way of providing additional flexibility to address specific municipal contexts and practices. Where municipalities choose to add additional requirements, the proposed regulation requires them to use one of the following official instruments: municipal by-law, council resolution or official plan policy. The proposed regulation establishes that the 60-day timeline for determining if the application is complete and has commenced starts when an application is served on the municipality. It further proposes that applications may now be served through a municipality’s electronic system, in addition to email, mail or in person. The introduction of a timeline to confirm a complete application for heritage issues is new, but is not unwelcome as it will provide clarity for the property owner and the town. The list of submission requirement set out in the regulations is similar to the requirements that the town already requires; however, a more thorough review of any proposed materials should be undertaken and a report brought forward to Council to confirm Grimsby’s list of required submissions and be adopted by municipal by-law as required by the regulation. The ability for the town to set its own additional requirements (through due process) is important to ensure that the town’s heritage conservation goals are met. However, staff note that the requirements for a complete application are only applied to subsections 33 (2) and 34 (2) of the Ontario Heritage Act, meaning that there are no requirements for a complete application for properties designated under Part V as part of heritage conservation districts. Staff recommend that the requirements for complete application also be applied to district properties. 6. Prescribed steps following council's consent to a demolition or removal under s. 34.3 Amendments to the Ontario Heritage Act provide that municipal council consent is required for the demolition or removal of any heritage attributes, in addition to the demolition or removal of a building or structure. This is because removal or demolition of a heritage attribute that is not a building or structure, such as a landscape element that has cultural heritage value, could also impact the cultural heritage value or interest of a property. Prior to the amendments, where council approved a demolition or removal under s. 34, the Act required council to repeal the designation by-law. However, in cases where only certain heritage attributes have been removed or demolished, or where the demolition or removal was of a structure or building that did not have cultural heritage value or interest, the property might still retain cultural #PA20-22 Proposed Regulation under the Ontario Heritage Act (Bill 108) Page 10 of 14 heritage value or interest. In these cases, repeal of the by-law would not be appropriate. The proposed regulation provides municipalities with improved flexibility by requiring council to first determine the impact, if any, of the demolition or removal on the cultural heritage value or interest of the property and the corresponding description of heritage attributes. Based on the determination council makes, it is required to take the appropriate administrative action, which ranges from issuing a notice that no changes to the by-law are required, to amending the by-law as appropriate, to repealing the by-law. Council’s determination and the required administrative actions that follow are not appealable to LPAT. The proposed regulation provides that, where council has agreed to the removal of a building or structure from a designated property to be relocated to a new property, council may follow an abbreviated process for designating the receiving property. The proposed regulation provides a series of administrative steps to support the designation by-law. Council’s determination that the new property has cultural heritage value or interest and the subsequent designation by-law made under this proposed regulation would not be appealable to LPAT. The requirement to issue notice for demolition of any heritage attributes of a property was a concern, however, the clarification that a repealing by-law may not be required for every demolition is helpful. Following the demolition or removal, if the cultural heritage value or interest and heritage attributes do not need amending, the only notice requirement is to the Ontario Heritage Trust, who are already required to receive notice of all decisions regarding alterations, demolitions, removals and relocations. However, staff would note that the wording of the regulation is slightly confusing: “After the demolition or removal of a building, structure or heritage attribute on the property is complete, the council of the municipality shall, in consultation with the municipal heritage committee established under section 28 of the Act, if one has been established, make one of the following determinations..” Staff are unclear on if this means that removal of any building, even one that is not a heritage attribute (i.e. a modern garden shed), requires Council approval. 7. Information to be provided to LPAT upon an appeal with the exception of decisions made under section 34.3 as described above, all final municipal decisions related to designation, amendment and repeal, as well as alteration of a heritage property under the Act will now be appealable to LPAT, in addition to decisions related to demolition and Heritage Conservation Districts, which were already appealable to LPAT. The decisions of LPAT are binding. Preliminary objections to designation matters will now be made to the municipality, before the final decision is made. Prior to the amendments, appeals of designation-related notices or appeals of alteration decisions were made to the Conservation Review Board, whose decisions were not binding. #PA20-22 Proposed Regulation under the Ontario Heritage Act (Bill 108) Page 11 of 14 A regulatory authority was added to ensure that appropriate information and materials related to designations, alteration and demolition decisions are forwarded to the LPAT to inform appeals. The proposed regulation outlines which materials and information must be forwarded for every LPAT appeal process in the Act by the clerk within 15 calendar days of the municipality’s decision. The two-tier process of objection to the municipality, followed by appeal to the LPAT, is a noted concern as this new process will create delays for property owners, staff, the Grimsby Heritage Advisory Committee and Council. The updated regulation does not change this; it provides a list of the materials and information required for LPAT appeals. 8. Housekeeping amendments Amendments to the Act included regulatory authority to address a few housekeeping matters through regulation. Previously, where a municipality proposed to make substantial amendments to an existing designation by-law it stated that the designation process in section 29 applied with necessary modifications. The proposed regulation clearly sets out the modified process, including revised language that is more appropriate for an amending by-law. The proposed regulation also makes it clear that there is no 90-day restriction on issuing a notice of proposed amendment to a by-law and provides that council has 365 days from issuing the notice of proposed amendment to pass the final amending by-law and that this timeframe can only be extended through mutual agreement. The proposed regulation also outlines restrictions on a property owner’s ability to reapply for repeal of a designation by-law where the application was unsuccessful, unless council consents otherwise. The one-year restriction on an owner’s reapplication maintains what had been included in the Act prior to the amendments. The ability to amend a heritage designation by-law is improved through the regulations that provide clarity to the stated process. Staff support this regulation as it will make it easier to update old designation by-laws as required, as well as make amendments to by-laws that require updating to remove listed heritage attributes as per the new regulation. 9. Transition Section 71 of the Ontario Heritage Act establishes a regulation-making authority for transitional matters to facilitate the implementation of the amendments, including to deal with any problems or issues arising as a result of amendments. The proposed transition rules provide clarity on matters that are already in progress at the time the amendments come into force. General Transition Rule #PA20-22 Proposed Regulation under the Ontario Heritage Act (Bill 108) Page 12 of 14 All processes that commenced on a date prior to proclamation would follow the process and requirements set out in the Act as it read the day before proclamation. The proposed regulation sets out the specific triggers for determining if a process had commenced. Exceptions Outstanding notices of intention to designate. Where council has published a notice of intention to designate but has not yet withdrawn the notice or passed the by-law at the time of proclamation, the municipality will have 365 days from proclamation to pass the by-law, otherwise the notice will be deemed withdrawn. Where a notice of intention to designate has been referred to the Conservation Review Board, the 365 days would be paused until the Board either issues its report or until the objection has been withdrawn, whichever occurs earlier. 90-Day restriction on issuing a NOID The 90-day restriction on council's ability to issue a NOID would only apply where all notices of complete application have been issued by the municipality in relation to a prescribed Planning Act application, on or after proclamation. Prescribed steps following council’s consent to demolition or removal (s.34.3) The ministry is proposing that the prescribed steps would apply following consent to an application by the municipality or by order of the Tribunal, where at the time of proclamation council had not already repealed the by-law under s. 34.3. Staff would note that the transitions proposed will place increased demand on staff time and resources in order to prepare for the January 1, 2021 implementation deadline. As this has not been accounted or planned for, staff would recommend that the proclamation deadline be pushed to July 1, 2021 to allow municipalities more time to prepare, especially in consideration of the COVID-19 pandemic, which has already created additional stress on staff resources. Regulatory Impact Assessment The objective of the proposed regulation is to improve provincial direction on how to use the Ontario Heritage Act, provide clearer rules and tools for decision making, and support consistency in the appeals process. Direct compliance costs and administrative burdens associated with the proposed regulations are unknown at this time. New rules and tools set out in the proposed regulations are expected to result in faster development approvals. There are anticipated social and environmental benefits as the proposed regulation seeks to achieve greater consistency to protecting and managing heritage property across the province. Overall, staff support many of the proposed regulation changes, as they provide greater clarity for the new processes created through Bill 108. Some of the concerns identified #PA20-22 Proposed Regulation under the Ontario Heritage Act (Bill 108) Page 13 of 14 by the town in their comments on Bill 108 remain, such as all appeals being moved to the Local Planning Appeal Tribunal (LPAT) from the Conservation Review Board (CRB). The proposed regulations appear to be consistent with the objectives of Provincial policy and the OHA to conserve significant cultural heritage resources. However, many of the town’s existing processes will need to be adjusted to conform to the proposed regulation changes. Staff would recommend to the Province that more time be provided to municipalities to accommodate the new regulations, especially given that the COVID- 19 pandemic is in the second wave and also because the revised Ontario Heritage Took Kit has not been provided for draft comment and review. Additionally, staff resources will need to be evaluated in light of the current volume of heritage alteration applications to ensure the delivery of heritage reports and notices occur within the specified timelines. The substantially reduced time limit for planning decisions in Bill 108, especially in regards to decisions for zoning by-law amendments, will create challenges for staff where heritage properties are involved in a planning application. The Province has noted that the direct compliance costs and administrative burdens are unknown at this time. Staff would suggest that the cost and burden on already stressed municipalities operating in an ongoing pandemic would be significant. Strategic Priorities This report addresses the corporate strategic goal to: Protect, preserve and enhancing Grimsby’s distinct heritage and culture Financial Impact There are no direct financial implications arising from the recommendations in this report. However, the proposed regulation changes will have undetermined financial impacts for the town. Public Input Members of the public may provide comments on Bill 108’s proposed changes through the related postings on the Environmental Registry of Ontario (ERO) website. Conclusion As the impetus for the new proposed regulations is Bill 108, The More Homes, More Choices Act, staff remain concerned that the Province's stated objective to increase housing supply should not come at the expense of the Town of Grimsby’s irreplaceable cultural heritage resources, as the purpose of the Ontario Heritage Act being to protect and conserve heritage properties. #PA20-22 Proposed Regulation under the Ontario Heritage Act (Bill 108) Page 14 of 14 Prepared by, Name: Bianca Verrecchia Title: Assistant Heritage Planner Submitted by, Name: Antonietta Minichillo Title: Director of Planning, Building & Bylaw Good Morning! My name is Lindsey Husband and I work with the YWCA Before and After School Programs. I am reaching out in regard to using your site as our emergency evacuation location for our programs run at Straffordville Public School. The Straffordville Community Centre has been our emergency site in the past, but we like to check in annually to make sure that this plan is still approved. If you could send back a written approval that this is still a go, that would be extremely appreciated! On that note, if there is any additional information that you would like our staff to know for entering your premises, please include that in your written approval. Is there an alarm code? A new key? Lock up instructions that you would like us to follow? And if there is anyone that we should notify should we ever have to use your premises. I look forward to hearing from you. Thank you so much Lindsey Husband School Age Childcare Administrative Support YWCA St.Thomas-Elgin lhusband@ywcaste.ca REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO|Clerk Lorne James, Treasurer DATE: November 19, 2020 REPORT: CAO-43/20 SUBJECT: COVID-19 PANDEMIC 2021 FINANCIAL PLANNING BACKGROUND On March 21, 2020 at 11:00 am, the Elgin County Warden, along with Mayors from the City of St. Thomas, Municipality of Bayham, Municipality of Central Elgin, Township of Southwold, Municipality of Dutton Dunwich and the Township of Malahide each declared a local State of Emergency as a result of the COVID-19 pandemic developments and to draw attention to Public Health recommendations. On April 27, 2020, the Council of the Corporation of the Municipality of Bayham passed By-law No. 2020-030 implementing the following COVID-19 Financial Policy: Tax Levy o Deferral of application of penalty or interest on current amounts for 90 days from the February 28, 2020 tax due date. Excluding penalty and interest applied prior to March 19, 2020 o Deferral of application of penalty or interest on current amounts for 90 days from the May 29, 2020 tax due date. Water/Wastewater Consumption Fees o Deferral of application of penalty or interest on current amounts for 60 days from the March 31, 2020 due date. Excluding penalty and interest applied prior to March 19, 2020 o Deferral of application of penalty or interest on current amounts for 60 days from the May 31, 2020 due date. •The above policies do not apply to supplemental tax bills and/or past due amounts. Penalty and interest will be applied to non-current amounts. On September 3, 2020, the Council of the Corporation of the Municipality of Bayham passed the following resolution: WHEREAS the Community and the Municipality have put forth significant efforts to date to help stop the spread of COVID-19 within the Municipality; AND WHEREAS considering legislative provisions, public health guidance and resource allocation, the Council of the Corporation of the Municipality of Bayham directs: •facility rentals not be permitted for the remainder of 2020; and, •the Port Burwell Remembrance Parade, the Straffordville Santa Claus Parade and the Port Burwell Santa Claus Parade approvals of February 6, 2020 be rescinded. AND THAT the Vienna Light up the Park & Caroling and Straffordville Parkette Lighting of the Lights events be advised compliance with Southwestern Public Health Event Guidance documents is required; AND THAT staff be directed to contact the community groups to communicate these decisions; AND THAT the Municipality encourage the community to celebrate these events in modified ways following public health guidelines to reduce the risk of transmission of COVID-19. An overview of the Municipality of Bayham financial impacts to date is as follows: COVID-19 FINANCIAL IMPACTS AMOUNT CATEGORY $79,793 COVID-19 Expenses $45,820 COVID-19 Lost Revenues -$83,416 Council Directed Expense Reductions $42,197 Net COVID-19 Financial Impacts The COVID-19 Financial Impacts table demonstrates as of November 09, 2020 the Municipality has incurred a net amount of unbudgeted costs of $42,197. An overview of the categories includes but is not limited to: •COVID-19 Expense consist of unbudgeted amounts including: o Personal Protective Equipment o Enhanced sanitation measures o Provincial Order Education & Enforcement •COVID-19 Lost Revenues consist of: o Interest and Penalty revenue as a result of the COVID-19 Financial Policy o SCC & VCC rental revenues o Provincial student grants •Expense Reductions consist of the following expense reductions: o Municipal Assistance o Museum Students o Public Works Students On May 21, 2020 in Report CAO-22/20 re COVID-19 Pandemic, staff estimated a $46,000 deficit at yearend. A significant yearend surplus is now projected based on the following factors: •Capital expense reductions on Vienna Line and the Baynor South Bridge projects from aggressive procurement and alternative project solutions •Unexpected human resources cost avoidance •Building Permit revenues DISCUSSION As noted within Report TR-10/2020 Capital Budget: 2020 and the COVID-19 Pandemic has presented many challenges to the community and the municipality. The decision of the Province to pause phased-in reassessment will have an impact on the 2021 municipal levy. The Municipality of Bayham generally realizes 8% annual assessment roll book growth. 6.9% is phased-in assessment growth while 1.1% is new assessment growth. In 2021, due to the deferral of the assessment update, the Municipality projects approximately 1.1% total assessment growth1. Lack of phased-in assessment growth will result in tax levy increases to property owners who would not typically see as much, or any, levy increase with phased-in assessment growth. The Municipality of Bayham generally offers core infrastructure and legislated services with minimal services offered beyond legislative services. In 2020, the Municipality of Bayham Operating Budget included $6,041,201 of total operating levy expenses. $1,102,780 (18%) of that operating levy expense is considered service level expense. This includes $330,686 of guarantorship loan expenses. For the purposes of this explanation ‘service level expense’ is defined as a service not explicitly legislated. This does not mean that the aforementioned service level expenses are not critical to the Municipality i.e. Parks, Tourism, Recreation etc. This does mean the Municipality has limited discretionary areas to reduce overall expenses. Assuming Public Health Guidelines remain similar to 2020, staff project the 2021 requirement to add an additional $45,000 in expenses to Building Maintenance operational accounts for the Municipal Office, Public Works, Fire Department, Libraries and Museum. These expenses are associated with enhanced sanitation measures and personal protective equipment. An additional $15,000 in expenses to the Building Maintenance operational accounts for the Water/Wastewater Department is required, which would potentially reduce water/wastewater reserve transfers, but not increase the municipal tax levy. Incorporation of the above noted sanitation and personal protective equipment expenses creates a draft notional levy increase of $426,638. A goal of a notional levy increase of $390,000 matching the 2020 budget notional levy increase was previously set. This goal has the potential to be obtained largely by reducing the annual capital budget increase to $50,000. This represents a significant deviation from the 2016 Infrastructure Deficit funding strategy. In advance of posting the 2021 Operating Budget-Draft, staff seek further Council direction on the following items: STRAFFORDVILLE LIBRARY – ENABLING ACCESSIBILITY FUND On June 18, 2020, the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-32/20 re Straffordville Library Lift Addition be received for information; AND THAT staff be directed to bring forward a by-law to enter in an Agreement with PK Construction Inc. for the construction of the Straffordville Library Lift Addition as outlined within RFT 20-03. 1 Confirmed as of November 9, 2020 - MPAC Report CAO-32/20 commented: Although the Facility Reserve ($61,526) and the Working Capital Reserve ($78,000) have sufficient resources to fund the municipal portion of Capital Item FA-06, staff respectfully recommend deferring until year-end to allocate specific reserve funds. This will provide maximum flexibility to respond to COVID-19 financial impacts. The Treasurer has reviewed and concurs with this financial allocation strategy. Staff would respectfully recommend the Municipality fund the municipal portion of the Enabling Accessibility Fund project from the 2020 year-end surplus. ONTARIO COMMUNITY INFRASTRUCTURE FUND (OCIF) – FORMULA COMPONENT On January 16, 2020, the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-01/20 re Ontario Community Infrastructure Fund (OCIF) – Formula Funding be received for information; AND THAT staff be directed to proceed with infrastructure works as outlined within Report CAO-01/20. Report CAO-01/20 contemplated the following Capital Works: •Van Order Culvert Repairs (Lakeshore Line – Little Otter Creek) •Stewart Road Culvert •Sandytown Road Culvert •Best Line (East) •Harmony Acres Line •Ottergate Line •Vincent Line •Coyle Road •Green Line Report CAO-01/20 contemplated approximately $61,000 of unutilized 2020 OCIF Formula funding being allocated to reserves at yearend. Staff would respectfully recommend that the $61,000 of unutilized 2020 OCIF Formula funding be allocated to Capital Item No. PW-01 Baynor South Bridge. This allows the reallocation of $61,000 of the capital levy to the yearend surplus for use as contemplated in ‘Station 1 - Fire Hall Debt’. STATION 1 – FIRE HALL DEBT On June 21, 2012, the Council of the Corporation of the Municipality of Bayham passed By-law No. 2012-072, being a by-law to issue debentures in the amount of $715,000 for Station 1. Payments are due January 1st and July 1st annually, in the amount of $32,500 blended payment. The term of the loan was 5 years at 3.56% with amortization term of 14 years. On June 15, 2017, the Council of the Corporation of the Municipality of Bayham passed By-law No. 2017-064, being a by-law to issue debentures in the amount of $501,429 for the Station 1. The original loan term expired, July 1, 2017, at which time a 10 year extension was signed at 2.75% for a 10 year amortized term. As of today, the current principle of the loan is $342,418.75. The costs to terminate the debt as of November 30, 2020 will be $346,274.75. Terminating this debt before term will result in the Municipality immediately reducing the proposed 2021 municipal levy by $65,000 for the remainder of the debenture and avoid interest costs of $47,581.25. Staff would respectfully recommend terminating this debt with funding from the 2020 year-end surplus and the OMPF Reserve. SAFE RESTART AGREEMENT & RESERVE ACCOUNTS On August 20, 2020 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT correspondence item 11.1.1-B be received for information; AN D THAT the Council of the Corporation of the Municipality of Bayham direct staff to allocate the Safe Restart Agreement Funding to the Liability Reserve. The Municipality of Bayham allocated $164,100 to the Liability Reserve for the purposes of addressing priority COVID-19 operating costs and pressures. The 2019 Municipality of Bayham Financial Statements included the following note from the Municipal Auditor: The Municipality makes annual estimates and allowances for potential exposure to property tax appeals, reassessments, environmental and collection issues. Included in the taxes receivable is $578,576 (2018 - $427,420) of taxes, penalties and interest that is due from one specific gas pipeline property that is under going various appeals and financial restructuring. The Municipality's exposure to loss on these balances is estimated to be between 25% to 30% if it is determined that nothing is recoverable from this property. At year-end, the Municipality made an assessment of the exposure based on current information and didn't make any significant allowances for these amounts in the financial statements. The Municipality is vigorously attempting various forms of collection to mitigate the Municipality’s' exposure to loss. As of October 14, 2020 the municipal portion of the amount owing is $322,580.40. During 2020, the subject property owners have made numerous statements, at the Ontario Energy Board, Assessment Review Board and the Ontario Superior Court of Justice attributing the potential for default due to the COVID-19 Pandemic2. Staff would respectfully recommend collapsing the remainder of the OMPF Reserve and the OPP Reserve into the Liability Reserve. The Liability Reserve would subsequently be utilized as an allowance for doubtful accounts and the potential exposure to loss. Staff would also recommend consolidating the Parks & Playground Reserve into the Parkland Reserve Fund. This is an administrative consolidation for fund tracking purposes now that the Municipality has implemented a Cash-in-lieu of Parkland Policy pursuant to By-law No. 2020- 053. VIENNA COMMUNITY CENTRE The Vienna Community Centre has been closed to the public since March 21, 2020. The 2 April 1, 2020, May 8, 2020 & May 25, 2020 Vienna Community Centre is managed by a Facility Manager as authorized by By-law No. 2015- 080 and Agreement No. 0506. Agreement No. 0506 expires December 31, 2020. The Municipality budgets $15,000 annually for the Vienna Community Centre Facility Manager position. Current Public Health guidelines require the following additional requirements to be added to the Facility Manager role or a secondary Facility Manager role: •A Facility Manager must always be present when the facility is open for a rental. a.Responsibilities include: i.Monitoring gathering limits to ensure rental does not exceed public health guidelines. ii.Monitoring physical distancing and floor plan iii.Monitoring face coverings iv.Monitor facility cleanliness b.For any contraventions of the above, the Facility Manager would be required to require compliance and if required end the event. Staff seek Council direction on how to proceed: 1)Negotiate extension of the Facility Manager role for 2021 and seek options for the secondary Facility Manager role with potential 2021 Operating Budget increase of $10,000-$15,000 over 2020 budgeted expenses. 2)Do not include Vienna Facility Manager roles within the 2021 Operating Budget for a reduction of $15,000 over 2020 budgeted expenses. The Straffordville Community Centre is not included in this item as the Straffordville Hall Foundation conducts the Straffordville Community Centre Facility Manager role in accordance with Agreement No. 0608 as authorized by By-law No. 2016-108 with no financial expense to the Municipality. Further, the Straffordville Hall Foundation has agreed in principle to complete the additional Public Health requirements at no added financial expense should the Municipality open the Straffordville Community Centre in 2021. OMPF ALLOCATIONS On October 29, 2020, the province announced 2021 OMPF Allocations. Despite the province maintaining the overall structure of the OMPF, the 2021 Municipality of Bayham OMPF Allocation is down $35,500 from the 2020 Allocation. CONCLUSION The purpose of Report CAO-43/20 is to establish COVID-19 Pandemic 2021 Financial Planning decisions in advance of posting the 2021 Operating Budget. For informational purposes attached hereto as Appendix ‘A’ is the estimated, unaudited, draft year-end reserve balance. Attached hereto as Appendix ‘B’ is the estimated, unaudited, draft year-end reserve balance if the considerations within Report CAO-43/20 are implemented. Staff would note two items: 1)These estimated, unaudited, draft balances are subject to the volatility of the remainder of the 2020 financial year and may change. 2)The Appendix ‘B’ estimated, unaudited, draft year-end reserve balance for the Liability Reserve, still requires the fire hall debt termination amount to be deducted from the same. This calculation is dependent upon the year-end surplus number. Staff would respectfully not recommend the utilization of reserves or reserve funds to reduce the operational levy and/or to generally fund operational expenses. Implementation of the COVID-19 Pandemic Financial Planning considerations produces a draft, estimated municipal levy increase as follows: $426,638 2021 Draft, Estimated Municipal Levy -$65,000 Termination of Station 1 Debt Servicing (until 2026) -$15,000 Elimination of 2021 VCC Facility Manager Role +$35,500 2021 OMPF Allocation Reduction $382,138 2021 Draft, Estimated Municipal Levy RECOMMENDATION 1.TH AT Report CAO-43/20 re COVID-19 Pandemic 2021 Financial Planning be received for information; 2.AND THAT staff be directed to fund the municipal portion of the Straffordville Library - Enabling Accessibility Fund project from the 2020 year-end surplus; 3.AND THAT staff be directed to allocate the unutilized 2020 OCIF Formula funding to Capital Item No. PW-01 Baynor South Bridge; 4.AND THAT staff be directed to terminate the fire hall debt as authorized by By-law No. 2017-064 with funding from the 2020 year-end surplus and the OMPF Reserve; 5.AND THAT staff be directed to transfer the remainder of the OMPF Reserve and the OPP Reserve into the Liability Reserve to be utilized as an allowance for doubtful accounts and the potential exposure to loss; 6.AND THAT staff be directed to transfer the Parks & Playground Reserve into the Parkland Reserve Fund; 7.AND THAT staff be directed to not include the Vienna Facility Manager role within the 2021 Operating Budget. Respectfully Submitted by: Paul Shipway Lorne James CAO|Clerk Treasurer Account Balance Transfer Transfer Balance No. 1‐Jan‐20 To From 31‐Dec‐20 RESERVES 2301 Working Capital $71,062.08 $10,000.00 $3,500.00 $77,562.08 2302 PW Equipment $7,489.81 $0.00 $7,489.81 $0.00 2305 Road Construction $396,254.78 $53,611.00 $0.00 $449,865.78 2306 Otter Valley Chamber $1,414.92 $0.00 $0.00 $1,414.92 2307 Trail Improvements $118,164.75 $11,500.00 $11,500.00 $118,164.75 2308 Fire Equipment $5,251.00 $0.00 $0.00 $5,251.00 2310 Water Works $745,331.63 $140,384.00 $20,000.00 $865,715.63 2314 Building Vehicle $33,698.03 $6,301.97 $0.00 $40,000.00 2318 Parks & Playgrounds $6,660.49 $0.00 $0.00 $6,660.49 2322 Dredging $63,600.00 $0.00 $0.00 $63,600.00 2324 Musuem Artifacts $1,315.85 $0.00 $0.00 $1,315.85 2327 Election $9,999.90 $10,000.00 $0.00 $19,999.90 2330 Police Services $80,000.00 $0.00 $0.00 $80,000.00 2334 Straffordville Skate Park $1,731.70 $0.00 $0.00 $1,731.70 2335 OMPF $213,866.00 $0.00 $0.00 $213,866.00 2336 Municipal Facilities $40,662.08 $302,864.00 $9,503.00 $334,023.08 2331 Liability $473.99 $179,100.00 $0.00 $179,573.99 2363 Planning $0.00 $0.00 $0.00 $0.00 2364 SCC Capital Donations $15,129.42 $8,000.00 $0.00 $23,129.42 2365 Winter Operations $50,000.00 $0.00 $0.00 $50,000.00 2366 Storm Sewer $5,250.00 $0.00 $0.00 $5,250.00 2367 Guarantorship Loan $0.00 $100,000.00 $0.00 $100,000.00 $1,867,356.43 $821,760.97 $51,992.81 $2,637,124.59 Account Balance Transfer Transfer Balance No. 1‐Jan‐20 To From 31‐Dec‐20 RESERVE FUNDS (Excludes Interest) 2312 Sewage Works $2,647,088.11 $261,365.00 $485,000.00 $2,423,453.11 2316 Edison Museum $99,918.09 $0.00 $99,918.09 $0.00 2352 Environmental $74,496.21 $0.00 $0.00 $74,496.21 2360 Straffordville Community Centre $2,273.07 $0.00 $0.00 $2,273.07 2361 Vienna Community Centre $87,887.98 $0.00 $0.00 $87,887.98 $2,911,663.46 $261,365.00 $584,918.09 $2,588,110.37 DEFERRED REVENUE 2350 Parkland $20,137.14 $10,000.00 $0.00 $30,137.14 2357 Developer Deposits $29,422.03 $0.00 $0.00 $29,422.03 2362 Federal Gas Tax $254,381.15 $230,000.00 $235,000.00 $249,381.15 $303,940.32 $240,000.00 $235,000.00 $308,940.32 Unaudited  Municipality of Bayham Appenidx A: 2020 Estimated Budgeted Reserves Municipality of Bayham Appendix A: 2020 Estimated Budgeted Reserve Funds and Deferred Revenue Unaudited  Account Balance Transfer Transfer Balance No. 1‐Jan‐20 To From 31‐Dec‐20 RESERVES 2301 Working Capital $71,062.08 $10,000.00 $3,500.00 $77,562.08 2302 PW Equipment $7,489.81 $0.00 $7,489.81 $0.00 2305 Road Construction $396,254.78 $53,611.00 $0.00 $449,865.78 2306 Otter Valley Chamber $1,414.92 $0.00 $0.00 $1,414.92 2307 Trail Improvements $118,164.75 $11,500.00 $11,500.00 $118,164.75 2308 Fire Equipment $5,251.00 $0.00 $0.00 $5,251.00 2310 Water Works $745,331.63 $140,384.00 $20,000.00 $865,715.63 2314 Building Vehicle $33,698.03 $6,301.97 $0.00 $40,000.00 2322 Dredging $63,600.00 $0.00 $0.00 $63,600.00 2324 Musuem Artifacts $1,315.85 $0.00 $0.00 $1,315.85 2327 Election $9,999.90 $10,000.00 $0.00 $19,999.90 2334 Straffordville Skate Park $1,731.70 $0.00 $0.00 $1,731.70 2336 Municipal Facilities $40,662.08 $302,864.00 $9,503.00 $334,023.08 2331 Liability $473.99 $472,966.00 $0.00 $473,439.99 2363 Planning $0.00 $0.00 $0.00 $0.00 2364 SCC Capital Donations $15,129.42 $8,000.00 $0.00 $23,129.42 2365 Winter Operations $50,000.00 $0.00 $0.00 $50,000.00 2366 Storm Sewer $5,250.00 $0.00 $0.00 $5,250.00 2367 Guarantorship Loan $0.00 $100,000.00 $0.00 $100,000.00 $1,566,829.94 $1,115,626.97 $51,992.81 $2,630,464.10 Account Balance Transfer Transfer Balance No. 1‐Jan‐20 To From 31‐Dec‐20 RESERVE FUNDS (Excludes Interest) 2312 Sewage Works $2,647,088.11 $261,365.00 $485,000.00 $2,423,453.11 2352 Environmental $74,496.21 $0.00 $0.00 $74,496.21 2360 Straffordville Community Centre $2,273.07 $0.00 $0.00 $2,273.07 2361 Vienna Community Centre $87,887.98 $0.00 $0.00 $87,887.98 $2,811,745.37 $261,365.00 $485,000.00 $2,588,110.37 DEFERRED REVENUE 2350 Parkland $20,137.14 $16,660.49 $0.00 $36,797.63 2357 Developer Deposits $29,422.03 $0.00 $0.00 $29,422.03 2362 Federal Gas Tax $254,381.15 $230,000.00 $235,000.00 $249,381.15 $303,940.32 $246,660.49 $235,000.00 $315,600.81 Unaudited  Municipality of Bayham Appenidx B: 2020 Estimated Budgeted Reserves Unaudited  Municipality of Bayham Appendix A: 2020 Estimated Budgeted Reserve Funds and Deferred Revenue REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO|Clerk DATE: November 19, 2020 REPORT: CAO-46/20 SUBJECT: Investing in Canada Infrastructure Program (ICIP) – COVID-19 Resilience Infrastructure Stream BACKGROUND On October 28, 2020, Ontario announced the COVID-19 Resilience Infrastructure Stream under the Investing in Canada Infrastructure Program (ICIP) in Ontario. Under the COVID-19 Resilience Infrastructure Stream, $250 million in combined federal-provincial funding will be dedicated to local governments across the province. The Municipality of Bayham allocation is $107,198. The federal government has indicated that investments under this stream are to support public infrastructure, defined as tangible capital assets, including temporary infrastructure related to pandemic response, primarily for public use and/or benefit. According to federal parameters, eligible projects include: •Retrofits, Repairs and Upgrades for municipal, provincial, territorial and indigenous buildings, health infrastructure and educational infrastructure; •COVID-19 Response Infrastructure, including measures to support physical distancing; •Active Transportation Infrastructure, including parks, trails, foot bridges, bike lanes and multi-use paths; and •Disaster Mitigation and Adaptation, including natural infrastructure, flood and fire mitigation, tree planting and related infrastructure. DISCUSSION After review of eligibility criteria and the Capital Budget staff would respectfully recommend making application under Category No. 3 – Active Transportation Infrastructure, Asset Sub-Type – Sidewalks. Specifically, staff would recommend sidewalk replacement works in Vienna as follows: •Edison Dr. from Plank Rd. to Ann St. •Elm St. from Plank Rd. to Ann St. Utilizing the COVID-19 Resilience Infrastructure Stream for the proposed Vienna works in addition to the 2021 Straffordville Works (Capital Item No. PW -07) will permit the upgrade of a significant amount of active transportation infrastructure. RECOMMENDATION 1.THAT Report CAO-46/20 re Investing in Canada Infrastructure Program (ICIP) – COVID-19 Resilience Infrastructure Stream be received for information; 2.AND THAT the Council direct staff to make application for Vienna sidewalk works. Respectfully Submitted by: Paul Shipway CAO|Clerk REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO|Clerk DATE: November 19, 2020 REPORT: CAO-47/20 SUBJECT: INCLUSIVE COMMUNITY GRANT PROGRAM BACKGROUND On November 9, 2020, Ontario announced the Inclusive Community Grants Program to assist local governments and community organizations to consider Ontarians of all ages and abilities at every stage of community planning and development. Municipalities and local organizations can use the funding towards projects such as: •undertaking local needs assessments to determine gaps in existing supports for seniors and people with disabilities; •developing action plans and implementing virtual programs; •retrofitting buildings with ramps and accessible washrooms; and •installing self-serve kiosks with software that people with vision or hearing loss can use. The deadline for Inclusive Community Grant applications is December 21, 2020. Grants totaling up to $60,000 for 100% of the costs associated with eligible projects may be awarded. The Inclusive Community Grant is a rebranding of the Age Friendly Community Grant which was historically significantly over subscribed and difficult to obtain funding under. DISCUSSION Benefits of inclusive communities include: •Improved accessibility, walkability, and safety of communities; •Reduced social isolation, improved inclusion and intergenerational connections; •Increased opportunities for participation and volunteerism; •Improved access to, and awareness of, health and community services. After review of eligibility criteria, the facility portfolio and the Capital Budget staff would respectfully recommend making application to the Inclusive Community Grant for potential projects as follows: 1)Straffordville Library Washroom (Accessible Operator) 2)Capital Item No. FA-14 – Port Burwell Library Washroom (Accessible Operator) 3)Capital Item No. FA-15 – Marine Museum Washroom (Accessible Operator) 4)Marine Museum (Accessible Front Entrance Door) 5)Port Burwell Beach Washrooms (Accessible Operator) The overall goal would be to install accessible operator systems on doors within the above noted facilities. Project costs would range from $4,000-$10,000 per project. Staff would attempt to make application for all projects if permitted and if only a single project is permitted, the Straffordville Library Washroom. RECOMMENDATION 1.THAT Report CAO-47/20 re Inclusive Community Grant Program be received for information; 2.AND THAT staff be directed to make application to the Inclusive Community Grant Program as outlined within Report CAO-47/20. Respectfully Submitted by: Paul Shipway CAO|Clerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z717-2020 BAKER BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby amended by amending Section 10.12 Exception – Village Residential (R1) Zone by deleting the following clause: 10.12.12.2 Minimum Lot Area 222 m² 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 10.12 Exception – Village Residential (R1) Zone by adding the following clause: 10.12.12.2 Minimum Lot Area 575 m² 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “I” Port Burwell by changing the zoning symbol on the lands from Village Residential (R1) to site-specific Village Residential (R1-12) Zone, which lands are outlined in heavy solid lines and marked R1-12 on Schedule “I” Port Burwell to this By- law, which schedule is attached to and forms part of this By-law. 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Local Planning Appeal Tribunal. READ A FIRST TIME AND SECOND TIME THIS 19th DAY OF NOVEMBER 2020. READ A THIRD TIME AND FINALLY PASSED THIS 19th DAY OF NOVEMBER 2020. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z718-2020 EMBERSON BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby amended by amending Section 10.12 Exception – Village Residential (R1) Zone by adding the following clauses: 10.12.15.1 Defined Area R1-15 as shown on Schedule “I” Port Burwell of this By-law. 10.12.15.2 Minimum Front Yard Depth 0.0 m 10.12.15.3 Regulations for Accessory Buildings Notwithstanding Section 4.2, the following shall apply: Minimum Side Yard Setback: 0.8 m 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “I” Port Burwell by changing the zoning symbol on the lands from Village Residential (R1) to site-specific Village Residential (R1-15) Zone, which lands are outlined in heavy solid lines and marked R1-15 on Schedule “I” Port Burwell to this By- law, which schedule is attached to and forms part of this By-law. 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Local Planning Appeal Tribunal. READ A FIRST TIME AND SECOND TIME THIS 19th DAY OF NOVEMBER 2020. READ A THIRD TIME AND FINALLY PASSED THIS 19th DAY OF NOVEMBER 2020. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2020-085 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD NOVEMBER 19, 2020 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held November 19, 2020 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 19th day of November, 2020. ____________________________ _____________________________ MAYOR CLERK