Loading...
HomeMy WebLinkAboutAugust 20, 2015 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, August 20, 2015 7:00 p.m. Council recessed for a short break at 7:49 p.m. followed by Court of Revision at 8:00 p.m. and 8:15 p.m. Council reconvened at 8:20 p.m. The regular meeting of the Council of the Municipality of Bayham was held on Thursday, August 20, 2015 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Randy Breyer, Wayne Casier and Ed Ketchabaw, CAO Paul Shipway and Clerk Lynda Millard. Deputy Clerk/Planning Coordinator Margaret Underhill, Chief Building Official/Drainage Superintendent Bill Knifton and Treasurer Lorne James were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST& THE GENERAL NATURE THEREOF Deputy Mayor Southwick declared an interest retroactively on By-Law 2015-089 regarding the Erie Shores Wind Farm II Limited Partnership proposal at the August 6 meeting. No disclosures of pecuniary interest were declared for this meeting. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-02/15 re Public Works Building be added to the agenda. CARRIED 4, ANNOUNCEMENTS None. 5. DELEGATIONS None. Page 1 of 10 Council Minutes August 20,2015 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Regular meeting of Council held July 16, 2015 Statutory Planning meeting of Council held July 16, 2015 Special meeting of Council held August 6, 2015, as amended Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the minutes of the regular meeting of Council held July 16, 2015 and the Statutory Planning meeting held July 16, 2015 be adopted; AND THAT the minutes of the Special meeting held August 6, 2015 be amended to reflect the pecuniary interest identified by the Deputy Mayor earlier in the meeting and be adopted as amended. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 9. PHYSICAL SERVICES - EMERGENCY SERVICES 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report PS-13/15 by Ed Roloson, Manager of Public Works and Operations re Richmond Community Water System - Results and recommendations of the request for quotations to supply and install a stand-by generator Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report PS-13/15 be received for information; AND THAT Council awards the supply and installation of the standby generator for the Richmond Community Water Supply System to Koolen Electric for a total price of$35,030.00. CARRIED Page 2 of 10 Council Minutes August 20,2015 (b) Report PS-14/15 by by Ed Roloson, Manager of Public Works and Operations re Quarterly Reports for The Bayham Water Distribution System, The Municipality of Bayham Small Municipal Non-Residential Wells, The Richmond Community Water System, Port Burwell Wastewater Treatment Plant Compliance Summary and Biosolids Application Analysis Moved by: Councillor Breyer Seconded by: Councillor Casier THAT Report PS-14/15 regarding quarterly reports be received for information. CARRIED 10. DEVELOPMENT SERVICES -SUSTAINABILITY AND CONSERVATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Elgin County re Approval of Official Plan Amendment No. 16 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence item 10.1.1 be received for information. CARRIED 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report DS-43/15 by Bill Knifton, Chief Building Official, Drainage Superintendent re 2nd Quarter Report Moved by: Councillor Ketchabaw Seconded by: Councillor Southwick, THAT Report DS-43/15 regarding the activities of the Building Services & Drainage Department for the second quarter of 2015 be received for information. CARRIED (b) Report DS-54115 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E46/15 Berke! Holdings Page 3 of 10 Council Minutes August 20, 2015 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report DS-54115, as amended be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E46/15, submitted by Berke! Holdings, be granted subject to the following conditions: 1. Rezoning of both the severed and retained parcels 2. purchase of civic number sign for the created parcel 3. lot grading plan 4. Municipal Lot Assessment 5. Water quantity testing on severed parcel meeting the provincial standards for residential use, as a matter of public health and safety 6. Water quality testing report on severed parcel for nitrates and bacteria content meeting the provincial standards for residential use, as a matter of public health and safety 7. Cash in Lieu of parkland fee payable to the municipality 8. planning report fee payable to the municipality 9. copy of the final survey(paper and digitally) provided to the municipality CARRIED (c) Report DS-55/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Subdivision Agreement- Crane I Crane Consents E64114 - E67/14 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report DS-55115 be received for information; AND THAT By-law No. 2015-091, being a By-law to authorize the execution of a Subdivision Agreement between James E. Crane and the Municipality of Bayham for drainage works known as Peters Drain Branches be presented for enactment. CARRIED (d) Report DS-56/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning to Remove Holding Application—Crane Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report DS-56115 be received for information; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by James E. Crane, described as Parts Page 4 of 10 Council Minutes August 20, 2015 1,2,3 &4 on Registered Plan 11R9885, from the Hamlet Residential Holding (HR[hl/h4])Zone to Hamlet Residential (HR) Zone; AND THAT Zoning By-law 2641-2015 be presented to Council for enactment. CARRI ED (e) Report DS-57/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning to Remove Holding Application - Stewart, J Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report DS-57115 be received for information; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by John D. Stewart, described as Parts 1, 2, 3, 4& 5 on Registered Plan 11R9829, from the Hamlet Residential Holding HR[h2])Zone to Hamlet Residential (HR) Zone; AND THAT Zoning By-law Z642-2015 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Roselyne Chues re accommodations for individuals with disabilities (b) Museums Bayham re Reopening of the Edison Museum in Vienna (c) Janet McKibbin re Painting of the Mariner's Tower in Port Burwwell (d) Long Point Region Conservation Authority Board of Directors minutes of meeting held June 3, 2015 (e) The Corporation of the Municipality of Wawa re Safer Communities - 1,000 Officers Partnership (f) Ministry of Natural Resources and Forestry re Notification of Environmental Registry Posting of the Conservation Authorities Act Review Discussion Paper (g) Ontario Energy Board Notice re Tribute Resources Inc. (h) Ontario Energy Board Notice to Customers of Union Gas Limited re application for pre-approval of costs to construct facilities along its Dawn to Parkway gas transmission system (i) Ontario Energy Board Notice to Customers of Union Gas Limited re application for approval to change its gas commodity, storage and transportation rates effective January 1. 2016 (j) Ontario Energy Board Notice to Customers of Natural Resource Gas Limited re application to raise its natural gas rates effective October 1, 2015 (k) Haldimand County re Vacancy Rebate Program Page 5 of 10 Council Minutes August 20, 2015 (I) Randy Pettapiece, MPP Perth-Wellington re Resolution for Fairness in Provincial Infrastructure Funds (m) Capstone Power Development re Notice of Public Community Meeting for a Project Proposal under the Large Renewable Procurement (Erie Shores Wind Farm 2) (n) Ministry of Energy re 2015 Renewable Energy Development in Ontario: A Guide for Municipalities (p) Stewardship Ontario re Industry funding for Municipal Blue Box Recycling for the First Quarter of the 2015 Program Year (p) New Tecumseth re Motion - Electricity Rates (q) Special Investigations Unit re Annual Report Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT correspondence items 11.1.1(a) - 11.1.1(q) be received for information; AND THAT Council support the private member's resolution of item 11.1.1(1) as submitted by Randy Pettapiece, MPP. CARRIED 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report TR-14/15 by Lorne James, Treasurer re Ontario Job Creation Partnerships Program Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Staff Report TR-14115 be received for information. THAT a By-Law be brought forth for the execution of an agreement with the Ministry of Training, Colleges and Universities, should the application for funding be approved. CARRIED (b) Report CAO-57/15 by Paul Shipway, CAO re Municipal Consent By-Law Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-57115 re Municipal Consent By-law be received for information; AND THAT Council direct staff to bring forward a Municipal Consent By-law for Council consideration. CARRIED Page 6 of 10 Council Minutes August 20, 2015 (c) Report CAO-61115 by Paul Shipway, CAO re Sidewalk Works Tender Results Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-61115 re Sidewalk Works Tender Results be received for information; AND THAT Council not award the tender for the replacement, leveling,jacking and grinding of sidewalks as the bids are over budget amount; AND THAT staff be directed to procure a contractor to conduct the work at an acceptable rate; AND THAT if said contractor cannot complete the work in 2015 the funds be allocated to 2016 and added to the 2016 sidewalk budgeted amount. CARRIED fid) Report CAO-66/15 by Paul Shipway, CAO re Watermelon Fest Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-66115 re Watermelon Fest be received for information; AND THAT staff be directed to provide the Straffordville Community Committee the requested tables, chairs; AND THAT an exemption to permit parking on the west side of Sandytown Road be granted; AND THAT the Event Road Closure Request Form from the Straffordville Community Committee regarding the Watermelon Fest Parade be received; AND THAT Council grants permission to use municipal streets within Straffordville for parade purposes, on Saturday, August 29, 2015 subject to the organizers: • providing the municipality with proof of liability insurance to cover all events including naming the Municipality of Bayham as an additional insured; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief(as per completion of the Municipal Road Close Notice and parade route mapping); AND THAT Old Chapel Street south from Heritage Line to Plank Road be closed during the parade; AND THAT Council requests permission from the County of Elgin to use Plank Road from Third Street, south to Heritage Line and Heritage Line west to the Straffordville Community Park on Saturday, August 29, 2015 between 10:00 and 11:00 a.m. during the Parade in Straffordville; Page 7 of 10 Council Minutes August 20,2015 AND THAT the Road Operations Supervisor be directed to make the necessary arrangements for traffic control, signage and safety; AND THAT the cleanup of the park area be the responsibility of the organizers. CARRIED (e) Report CAO-67115 by Paul Shipway, CAO re Straffordville Cemetery Columbarium Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-67115 re Straffordville Cemetery Columbarium be received for information; AND THAT the Straffordville Cemetery Committee be permitted to sole source the installation of foundations as per the engineered specifications, contingent upon the contractor having the appropriate WSIB coverage, to be verified by staff, prior to the commencement of work; AND THAT the Straffordville Cemetery Committee be permitted to sole source the procurement of columbarium's in 2016. AND THAT the Straffordville Cemetery Fund account provide the required funds for all associated works. CARRIED (f) Report CAO-02115 by Paul Shipway, CAO re Public Works Building Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-02115 re Public Works Building be received for information; AND THAT Municipality of Bayham Tender No. U15-00 re Public Works Yard be awarded to Reid & DeLeye Contractors Ltd.; AND THAT funds exceeding $45,000 be allocated from the Facility Reserve Account; AND THAT a By-law to enter into an agreement with Reid & DeLeye Contractors Ltd. be brought forward for Council consideration. CARRIED 12. BY-LAWS (a) By-Law Z641-2015 Being a By-law to further amend Z456-2003 (Crane) (b) By-Law Z642-2015 Being a By-law to further amend By-law Z642-2003 (Stewart) Page 8 of 10 Council Minutes August 20,2015 (c) By-Law 2015-091 Being a By-law to authorize the signing of a subdivision agreement between James E. Crane and The Municipality of Bayham for Drainage Work (d) By-Law 2015-092 Being a By-law to regulate utility consents of public highways and right-of-ways (e) By-Law 2015-093 Being a By-law to authorize the execution of an agreement between The Municipality of Bayham and Can Sweep for the provision of roadside grass cutting servies (f) By-Law 2015-095 Being a By-law to authorize the execution of an agreement between The Municipality of Bayham and Reid & Deleye Contractors Ltd. for construction services at the Public Works Facility Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT By-Laws Z641-2015, Z642-2015, 2015-091, 20152-092, 2015-093 and 2015-095 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS (a) In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT the Council do now rise to enter into an "In Camera"Session of Committee of the Whole at 8:28 p.m. to discuss: • personal matters about an identifiable individual, including municipal or local board employees; • advice that is subject to solicitor-client privilege, including communications necessary for that purpose; • proposed or pending acquisition or disposition of land by the municipality or local board. CARRIED (b) Closed Session regarding personal matters about an identifiable individual, including municipal or local board employees, advice that is subject to solicitor-client privilege, including communications necessary for that purpose and proposed or pending acquisition or disposition of land by the municipality Page 9 of 10 Council Minutes August 20,2015 (c) Out of Camera Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Committee of the Whole do now rise from the "In Camera"session at 9:53 p.m. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL (a) By-Law 2015-094 Being a By-law to confirm all actions of Council Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT confirming By-Law 2015-094 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT (a) Adjournment Moved by: Southwick Southwick Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 9:54 p.m. CARRIED 'ale&/P MAY.R CLERK Page 10 of 10