The URL can be used to link to this page

Home My WebLink AboutNovember 05, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, November 5, 2020 7:00 p.m. 6:45 p.m. Committee of Adjustment A. B. Wade 7:30 p.m. Public Planning Meeting A. C. Baker B. K. & M. Emberson 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held October 15, 2020 B. Statutory Planning Meeting held October 15, 2020 re D. Emerson C. Statutory Planning Meeting held October 15, 2020 re S. Ford 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report PS-04/20 by Steve Adams, Manager of Public Works re Winter Operations Plan 2020 Council Agenda November 5, 2020 2 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Zoning By-law Amendment – C. Baker, 8 Robinson St. and 5 Erieus St., Port Burwell B. Notice of Public Meeting re Proposed Zoning By-law Amendment – K. & M. Emberson, 7 Erieus St., Port Burwell C. Notice of Public Meeting Committee of Adjustment re Minor Variance Application A12/20 B. Wade, 127 Faye St., Port Burwell 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-70/20 by Bill Knifton, Chief Building Official/Drainage Superintendent re Reimer Drain B. Report DS-72/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Zoning Amendment S. Ford, 53891 John St, Richmond C. Report DS-73/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Applications E45-49/20 J. Stewart, Eden D. Report DS-74/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E43/20 Gregory Underhill Farms Ltd., Orchard Line 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Elgin County minutes of meeting held September 8, 2020 B. Elgin County minutes of meeting held September 22, 2020 C. Elgin County minutes of special meeting held September 22, 2020 D. Elgin County re Elgin County Community Grant Program E. Elgin County re Elgin County Connectivity Committee Internet Connectivity Survey F. Municipality of Bayham re Port Burwell Pier Service Disruption G. Association of Municipalities of Ontario (AMO) re Proposed Blue Box Program Transition Schedule H. Ontario Energy Board Notice re EPCOR Natural Gas Limited Partnership 2020 Council Agenda November 5, 2020 3 I. Ontario Energy Board Notice re Enbridge Gas Inc. 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-44/20 by Paul Shipway, CAO|Clerk re Off-Road Vehicle Regulations B. Report CAO-45/20 by Paul Shipway, CAO|Clerk re RFP 20-03 Realty Services 12. BY-LAWS A. By-law No. 2020-081 Being a by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Reimer Drain (This by-law follows the recommendation in Report DS-70/20 by Bill Knifton, Chief Building Official/Drainage Superintendent during the regular meeting of November 5, 2020) B. By-law No. 2020-083 Being a by-law to repeal By-law No. 1997-003 (Vienna) and By-law No. 2003-096 (This by-law follows the direction of the Council of the Corporation of the Municipality of Bayham of December 5, 2019) C. By-law No. 2020-084 Being a by-law to authorize the sale of lands owned by the Corporation of the Municipality of Bayham – 6342 Plank Rd., Vienna, ON D. By-law No. Z716-2020 Being a bylaw to further amend By-law No. Z456-2003 – S. Ford (This by-law follows the recommendation in Report DS-72/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of November 5, 2020) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Part 1 Plan 11R-10165 – Creek Road Road Allowance) B. Confidential Report regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipality of Bayham Zoning By-law) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2020-043 Being a by-law to confirm all actions of Council 16. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, October 15, 2020 7:00 p.m. 7:30 p.m. Public Planning Meeting A. D. Emerson B. S. Ford PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL SUSAN CHILCOTT ABSENT: COUNCILLOR DAN FROESE STAFF PRESENT: CAO|CLERK PAUL SHIPWAY DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Report DS-67/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Consent Application E35-20 Thompson – Lot Addition, Consent Application E36-20 VanWynsberghe – Lot Addition 1’ X 1’ added as Item 10.2E B. By-law No. 2020-082 Being a by-law to authorize the execution of a transfer of lands and to correct a defect in title (Part Road Allowance between Con 10 and 11 being Part 4 11R- 7005) added as Item 12.B C. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (6342 Plank Rd.) added as Item 14.1 A 4. ANNOUNCEMENTS None 5. DELEGATIONS 2020 Council Minutes October 15, 2020 2 None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held October 1, 2020 B. Special Council Meeting re 2021-2030 Capital Budget held October 6, 2020 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the minutes of the Council Meeting held October 1, 2020 and the Special Council Meeting re 2021-2030 Capital Budget held October 6, 2020 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Passing of Zoning By-law Z714-2020 re 54710 Heritage Line – A. & C. Beard B. Notice of Decision re Minor Variance Application A-10/20 A. & P. Hiebert, 54140 Eden Line, Eden C. Notice of Decision re Minor Variance Application A-11/20 P. Grant, 55879 First Street, Straffordville D. Notice of Public Meeting re Proposed Zoning By-law Amendment Remove Holding – D. Emerson, 55233 Light Line and 55267 Light Line E. Notice of Public Meeting re Proposed Zoning By-law Amendment – S. Ford, 53891 John St, Richmond 2020 Council Minutes October 15, 2020 3 Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence item 10.1.1-A – 10.1.1-E be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-65/20 by Bill Knifton, Chief Building Official/Drainage Superintendent re 3rd Quarter Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-65/20 regarding the activities of the Building Services & Drainage Department for the third quarter of 2020 be received for information. CARRIED B. Report DS-66/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E61/19 D. Emerson Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Staff Report DS-66/20 regarding Consent application E61/19 Emerson be received for information; AND THAT Council reconsidered the application in light of the recent changes to the Provincial Policy Statement 2020 and recommend to the Elgin County Land Division Committee that in regards to the Consent Application E61/19 submitted by Dorothy Emerson, the Committee consider granting the application with the following considerations and conditions: 1. Cash in Lieu of Parkland dedication fee payable to the municipality 2. Planning Report Fee payable to the municipality 3. Digital copy of the final survey 4. Civic number sign purchased for the severed parcel CARRIED C. Report DS-68/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application – D. Emerson, Zoning By-law Z715-2020 Remove Holding Moved by: Councillor Chilcott Seconded by: Councillor Donnell 2020 Council Minutes October 15, 2020 4 THAT Report DS-68/20 regarding the Emerson rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held October 15, 2020 associated with this application, there were no submissions received and no oral presentations regarding this matter and that all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the two properties owned by Dorothy Emerson located in Concession 3 Part Lot 14, municipally identified as 55233 Light Line and 55267 Light Line, from Village Residential [R1(h2)] Zone to Village Residential (R1) Zone; AND THAT Zoning By-law Z715-2020 be presented to Council for enactment. CARRIED D. Report DS-69/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Official Plan Amendment – Partial Services in Urban Areas Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report DS-69/20 be received for information; AND THAT Staff be directed to proceed with an application to amend the Official Plan policies regarding Partial Services in Urban Areas and to bring forward Official Plan Amendment No. 26 for Council’s consideration. CARRIED E. Report DS-67/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Consent Application E35-20 Thompson – Lot Addition, Consent Application E36-20 VanWynsberghe – Lot Addition 1’ X 1’ Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Staff Report DS-67/20 regarding Consent applications E35-20 Thompson and E36- 20 VanWynsberghe be received for information; AND THAT Council supports and recommends to the Elgin County Land Division Committee that Consent Application E35/20, submitted by Robert Thompson be granted subject to the following considerations and conditions: 1. Digital Copy of the final survey be provided to the municipality 2. Letter of Undertaking from a solicitor/lawyer confirming the severed lands from 7254 Bogus Road (Thompson) will merge on title with the lands at 55963 Calton Line (VanWynsberghe) 2020 Council Minutes October 15, 2020 5 3. Owner of the subject lands apply to the Municipality to obtain the necessary zoning by-law amendment for the severed lands 4. Planning report fee payable to the municipality AND THAT Council supports and recommends to the Elgin County Land Division Committee that Consent Application E36-20, submitted by Rob VanWynsberghe be granted subject to the following considerations and conditions: 1. Digital Copy of the final survey be provided to the municipality 2. Letter of Undertaking from a solicitor/lawyer confirming the severed lands from 55963 Calton Line (VanWynsberghe) will merge on title with the lands at 7254 Bogus Road (Thompson) 3. Owner of the subject lands apply to the Municipality to obtain the necessary zoning by-law amendment for the severed lands 4. Planning report fee payable to the municipality CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Solicitor General re Keeping Communities Across Ontario Safe B. Ministry of Municipal Affairs & Housing re Safe Restart Agreement C. Ontario Energy Board Notice re Enbridge Gas Inc. D. Karen Vecchio, MP & Jeff Yurek, MPP re Modified Holiday Parade in Elgin-Middlesex- London E. Long Point Region Conservation Authority minutes of meeting held September 2, 2020 F. County of Wellington re Aggregate Resources Property Valuation Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT correspondence item 11.1.1-A – 11.1.1-F be received for information. CARRIED 11.1.2 Requiring Action A. Bonnie Taylor re Request for lower speed limits and posting of School Zone Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence item 11.1.2-A be received for information; 2020 Council Minutes October 15, 2020 6 AND THAT Council request the County establish a Community Safety Zone at 59 Victoria St. adjacent to Victoria St, a County Road. AND THAT Council requests the speed limit be dropped to 40 km/hour in the Community Safety Zone. CARRIED 11.2 Reports to Council A. Report TR-11/20 by Lorne James, Treasurer re 3rd Quarter Report Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Staff Report TR-11/20 re 2020 Q3 Variance Report be received for information; CARRIED 12. BY-LAWS A. By-law No. Z715-2020 Being a bylaw to further amend By-law No. Z456-2003 – D. Emerson (This by-law follows the recommendation in Report DS-68/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of October 15, 2020) B. By-law No. 2020-082 Being a by-law to authorize the execution of a transfer of lands and to correct a defect in title (Part Road Allowance between Con 10 and 11 being Part 4 11R-7005) Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT By-law No. 2020-082 and By-law No. Z715-2020 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the Council do now rise to enter into an “In Camera” Session at 7:40 p.m. to discuss: 2020 Council Minutes October 15, 2020 7 • a proposed or pending acquisition or disposition of land by the municipality or local board. CARRIED A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (6342 Plank Rd.) 14.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the Council do now rise from the “In Camera” session at 7:49 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2020-042 Being a by-law to confirm all actions of Council Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Confirming By-Law No. 2020-042 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 7:50 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES 56169 Heritage Line, Straffordville, ON Thursday, October 15, 2020 7:30 p.m. Public Planning Meeting A. D. Emerson PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL SUSAN CHILCOTT ABSENT: COUNCILLOR DAN FROESE STAFF PRESENT: CAO|CLERK PAUL SHIPWAY DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL SIGNED IN ATTENDEES: NONE 1. CALL TO ORDER Mayor Ketchabaw called the public meeting to order at 7:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None. 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Zoning Application submitted by D. Emerson, 55233 Light Line & 55267 Light Line, Vienna THE PURPOSE of this By-law is to remove the Holding (h2) provisions on a 0.31 hectare (0.77 acre) parcel of land located at 55233 Light Line and an adjacent 0.32 hectare (0.80 acre) parcel of land under the same ownership located at 55267 Light Line, south side of Light Line, south of Bogus Road, in the Village of Vienna. This By- law will rezone the lands from the holding Village Residential 1 (R1(h2)) Zone to the Village Residential 1 (R1) Zone in the Municipality of Bayham Zoning By-law Z456- 2003. THE EFFECT of this By-law will be to satisfy the conditions of approval for Consent application E60-19 to allow 0.33 hectare (0.82 acre) of land to be severed from a property 50.7 hectares (125.3 acres) in area to create one (1) residential lot. The By-law 2 Statutory Planning Minutes - Emerson October 15, 2020 will also allow an adjacent 0.32 hectare (0.80 acre) parcel of land created by Consent E17/16 to be rezoned for consistency between the two (2) lots 5. PUBLIC PARTICIPATION None 6. CORRESPONDENCE None 7. OTHER BUSINESS None 8. ADJOURNMENT Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Zoning By-law be considered at the regular meeting of October 15, 2020; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application D. Emerson is now complete at 7:32 p.m. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES 56169 Heritage Line, Straffordville, ON Thursday, October 15, 2020 7:30 p.m. Public Planning Meeting B. S. Ford PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL SUSAN CHILCOTT ABSENT: COUNCILLOR DAN FROESE STAFF PRESENT: CAO|CLERK PAUL SHIPWAY DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL SIGNED IN ATTENDEES: NONE 1. CALL TO ORDER Mayor Ketchabaw called the public meeting to order at 7:33 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None. 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Zoning Application submitted by S. Ford, 53891 John St, Richmond THE PURPOSE of this By-law is an amendment to rezone the subject lands from the existing Rural Industrial (M2) Zone to a site specific Hamlet Residential (HR) Zone which permits a front yard setback of 3.35 m (11.0 ft) whereas at minimum 7.0 m (23.0 ft) is required, a rear yard setback of 2.7 m (8.9 ft) whereas at minimum 9.0 m (29.5 ft) is required, an accessory building which is 6.4 m (21.0 ft) in height and 223 sq. m (2,400 sq. ft) in area whereas a maximum height of 4.5 m (14.8 ft) and a maximum area of 75 sq. m (807.3 sq. ft) is permitted, in Zoning By-law Z556-2003. The subject lands are located at 53891 John Street, south side, east of Richmond Road, within the Hamlet of Richmond. THE EFFECT of this By-law will be to permit the development of a single detached residential dwelling with a decreased front yard setback of 3.35 m (11.0 ft). The By-law 2 Statutory Planning Minutes - Ford October 15, 2020 will also permit the existing barn as an oversized accessory building with a height of 6.4 m (21.0 ft) and an area of 223 sq. m (2,400 sq. ft) and recognize the existing rear yard setback deficiency on the subject lands. 5. PUBLIC PARTICIPATION None 6. CORRESPONDENCE None 7. OTHER BUSINESS None 8. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Zoning By-law be considered at the regular meeting of November 5, 2020; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application S. Ford is now complete at 7:35 p.m. MAYOR CLERK REPORT PHYSICAL SERVICES TO: Mayor & Members of Council FROM: Steve Adams, Manager of Public Works DATE: November 5, 2020 REPORT: PS-04/20 SUBJECT: WINTER OPERATIONS PLAN BACKGROUND On September 6, 2018 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-66/18 re Winter Operations Plan - Level of Service be received for information. AND THAT the Council of the Corporation of the Municipality of Bayham approve the Municipality of Bayham Winter Operations Plan – Level of Service Policy attached hereto as Appendix ‘A’; The Ontario Municipal Act, 2001, identifies a Municipality's obligation to maintain roads in a reasonable state of repair, and also generally provides for three defenses for liability: i. Minimum Maintenance Standards have been met; ii. that the Municipality did not know or could not have reasonably been expected to have known the issue existed; iii. that the Municipality took reasonable steps to prevent the default from arising. In Ontario, joint and several liability is allowed in the assignment of award/damages resultant from a claim. Essentially, the outcome is that even if a defendant(s) is found to be only 1% liable for a plaintiff's damages, the defendant(s) may have to pay the share of the other defendant who may not have the resources to pay. Since Municipalities are generally well insured, and have the ability to levy taxes, Municipalities are typically named in claims due to the greater ability to pay. This is particularly true where a claimant has sustained a critical injury that has created an ongoing impairment. In November 2002, Regulation 239/02, Minimum Maintenance Standards for Municipal Highways (MMS) came into effect. Essentially, if a Municipality met the standard and documented it, they would not be negligent per Section 44(3)c of the Municipal Act. DISCUSSION The Municipality of Bayham Winter Operations Plan – Level of Service Policy, attached hereto as Appendix ‘A’, contains only typographical and mapping updates from the 2018 document. The Municipality of Bayham Winter Operations Plan – Level of Service Policy sets out a policy and procedural framework for ensuring that the Municipality of Bayham continuously improves on the effective delivery of winter maintenance services and the management of road salt used in winter maintenance operations, as outlined in Environment Canada's Code of Practice for the Environmental Management of Road Salts. The Municipality of Bayham Winter Operations Plan – Level of Service Policy is meant to be dynamic, to allow the municipality to evaluate and phase-in any changes, new approaches and technologies in winter maintenance activities in a fiscally sound manner. At the same time, any modifications to municipal winter maintenance activities must ensure that roadway safety is not compromised. Lastly, the Municipality of Bayham Winter Operations Plan – Level of Service Policy also allows the Municipality to clearly identify and communicate how winter maintenance activities will be conducted within budget parameters. The Municipality of Bayham Winter Operations Plan – Level of Service Policy is posted on the Municipal Website. RECOMMENDATION 1.THAT Report PS-04/20 re Winter Operations Plan - Level of Service be received for information. 2.AND THAT the Council of the Corporation of the Municipality of Bayham approve the Municipality of Bayham Winter Operations Plan – Level of Service Policy attached hereto as Appendix ‘A’; Respectfully Submitted by: Reviewed by: _________________________ __________________________ Steve Adams Paul Shipway Manager of Public Works CAO|Clerk Municipality of Bayham Winter Operations Plan Approved by Council: November 5, 2020 DISCLAIMER This document is based on normal winter weather conditions, reliability and availability of resources both human and physical. The Municipality does not guarantee a level of service under abnormal or significant weather events nor in the event of a work stoppage. It is acknowledged that conditions may occur which temporarily prevent achieving levels assigned. In such cases, efforts will be made to keep roads open, consistent with available resources. This document is designed to utilize plain language to describe the Municipality of Bayham Winter Operations Plan. If there is a conflict between a provision in this document and a provision of Ontario Regulation 239/02, the provisions of Ontario Regulation 239/02 shall apply. Section 1 – Purpose The Municipality of Bayham Winter Operations Plan sets out a policy and procedural framework for ensuring that the Corporation of the Municipality of Bayham continuously improves on the effective delivery of winter maintenance services and the management of road salt used in winter maintenance operations, as outlined in Environment Canada's Code of Practice for the Environmental Management of Road Salts and the County of Elgin Salt Management Plan. The Municipality of Bayham Winter Operations Plan is meant to be dynamic, to allow the Municipality to evaluate and phase-in any changes, new approaches and technologies in winter maintenance activities in a fiscally sound manner. At the same time, any modifications to municipal winter maintenance activities must ensure that roadway safety is not compromised. As specified in the Code of Practice for the Environmental Management of Road Salts, the Winter Operations Plan for the Corporation of the Municipality of Bayham was endorsed by Council on November 5, 2020. Section 2 - Definitions 2.1 Anti-icing means the application of liquid deicers directly to the road surface in advance of a winter event. 2.2 Highway includes a common and public highway, street, avenue, parkway, driveway, square, place, bridge, viaduct or trestle, any part of which is intended for or used by the general public for the passage of vehicles and includes the area between the lateral property lines thereof. 2.3 Paved Road means a road with an asphalt surface, concrete surface, composite pavement, or Portland cement surface. 2.4 Pre-treat means the application of liquids (calcium chloride, sodium chloride, etc.) to dry sand or salt prior to being loaded for storage or applied to the road surface. 2.5 Pre-wetting means the application of liquids (calcium chloride, sodium chloride, etc.) at the spinner of the truck just prior to application to the road surface. 2.6 Significant Weather Event means an approaching or occurring weather hazard with the potential to pose a significant danger to users of the highways within the Municipality as per the Significant Weather Event Policy attached hereto as Appendix ‘D’. 2.7 Surface Treated Road means a road with bituminous surface treatment comprised of one or two applications of asphalt emulsion and stone chips over a gravel road. 2.8 Unpaved Road means a road with a gravel or sand surface. 2.9 Winter Event means a weather condition affecting roads such as snowfall, wind-blown snow, freezing rain, frost, black ice, etc. to which a winter event response is required. 2.10 Winter Event Response means a series of winter control activities performed in response to a winter event. 2.11 Continuous Winter Event Response means a response to a winter event with full deployment of labour and equipment that plow/salt/sand the entire system. 2.12 Spot Winter Event Response means a response to a winter event with only a part deployment of labour and equipment or with full deployment to only part of the system 2.13 Winter Event Response Hours means the total number of person-hours per year (plowing, salting/sanding, winging back, etc.) to respond to winter events. Section 3 - Objective The Corporation of the Municipality of Bayham is committed to improving winter maintenance operations while continuing to ensure public safety. The Corporation of the Municipality of Bayham will optimize the use of winter maintenance materials containing chlorides on all municipal roads while striving to minimize negative impacts to the environment. The Corporation of the Municipality of Bayham Staff will strive, insofar as reasonably practicable, to provide safe winter road conditions for vehicular and pedestrian traffic as set out in the level of service policies and within the resources established by the Council of the Corporation of the Municipality of Bayham. Section 4 - Policy Statement The Corporation of the Municipality of Bayham will provide efficient and cost effective winter maintenance to ensure, insofar as reasonably practicable, the safety of users of the municipal road network in keeping with applicable provincial legislation and accepted standards while striving to minimize adverse impacts to the environment. These commitments will be met by: i. adhering to the procedures contained within the Municipality of Bayham Winter Operations Plan; ii. reviewing and upgrading the Municipality of Bayham Winter Operations Plan on an annual basis to incorporate new technologies and new developments; iii. committing to ongoing winter maintenance staff training and education; and iv. monitoring on an annual basis, the present conditions of the winter maintenance program, as well as the effectiveness of the Municipality of Bayham Winter Operations Plan. Section 5 – Winter Maintenance Program The major activities related to winter maintenance are:  snow plowing  salt/sand application  salt/sand storage  snow removal  sidewalk plowing  anti-icing The Corporation of the Municipality of Bayham is responsible for winter maintenance on: Table 1 Road Type Distance Paved Roads 266 Lane KM Surface Treated Roads 211 Lane KM Unpaved Roads 122 Lane KM Sidewalks 19 KM For the purposes of this winter operations plan, the highways under the jurisdiction of the Corporation of the Municipality of Bayham have been classified (Class 1, 2, 3, 4, 5) as per the following Table 2 which is based on the Classification of Highways table included in Ontario Regulation 239/02. Table 2 Average Annual Daily Traffic (number of motor vehicles) Posted or Statutory Speed Limit (kilometres per hour) 91-100 81-90 71-80 61-70 51-60 41-50 1-40 15,000 or more 1 1 1 2 2 2 2 12,000 - 14,999 1 1 1 2 2 3 3 10,000 - 11,999 1 1 2 2 3 3 3 8,000 - 9,999 1 1 2 3 3 3 3 6,000 - 7,999 1 2 2 3 3 3 3 5,000 - 5,999 1 2 2 3 3 3 3 4,000 - 4,999 1 2 3 3 3 3 4 3,000 - 3,999 1 2 3 3 3 4 4 2,000 - 2,999 1 2 3 3 4 4 4 1,000 - 1,999 1 3 3 3 4 4 5 500 - 999 1 3 4 4 5 5 5 200 - 499 1 3 4 5 5 5 5 50 - 199 1 3 4 5 5 5 5 0 - 49 1 3 6 6 6 6 6 For the purposes of Table 2, the average annual daily traffic on a highway or part of a highway under the jurisdiction of the Corporation of the Municipality of Bayham shall be determined by: i. counting and averaging the daily two-way traffic on the highway or part of the highway; or ii. estimating the average daily two-way traffic on the highway or part of the highway. Table 3 summarizes the road system in the Municipality of Bayham as follows: Table 3 Paved Lane/KM Surface Treated/KM Unpaved Lane/KM Rural Urban Rural Urban Rural Urban Class 1 0 0 0 0 0 0 Class 2 0 0 0 0 0 0 Class 3 130 0 0 0 0 0 Class 4 66 0 0 0 0 0 Class 5 25 45 207 4 121 1 Class 6 0 0 0 0 0 0 Section 6 – Level of Service 6.1 Weather Monitoring From October 1 to April 30, the minimum standard is to monitor the weather, both current and forecast to occur in the next 24 hours, once every shift or three times per calendar day, whichever is more frequent, at intervals determined by the Municipality. From May 1 to September 30, the minimum standard is to monitor the weather, both current and forecast to occur in the next 24 hours, once per calendar day. In order to determine an effective winter event response and allocate the appropriate resources the Corporation of the Municipality of Bayham supplements road patrol information with weather information from various sources which includes: i. observations from municipal staff; ii. communication with staff of adjacent municipalities and MTO contractors; iii. monitoring iv. monitoring pavement temperatures by means of on-board infrared thermometers which are mounted on the patrol and other trucks, and; v. RWIS data and pavement temperature forecasts from municipally owned stations or via a data sharing agreements with other municipalities and/or the Ministry of Transportation 6.2 Snow Accumulation The minimum standard for addressing snow accumulation is, after becoming aware of the fact that the snow accumulation on a roadway is greater than the depth set out in the Table 4, to deploy resources as soon as practicable to address the snow accumulation, to provide a minimum lane width of the lesser of three metres for each lane or the actual lane width, or on a Class 4 or Class 5 Highway with two lanes, to provide a total width of at least five metres. If the depth of snow accumulation on a roadway is less than or equal to the depth set out in the Table 4, the roadway is deemed to be in a state of repair with respect to snow accumulation. For the purposes of this section, the depth of snow accumulation on a roadway may be determined by a municipal employee, agent or contractor, whose duties or responsibilities include one or more of the following: i. Patrolling highways; ii. Performing highway maintenance activities. The depth of snow accumulation on a roadway may be determined by: i. performing an actual measurement; ii. monitoring the weather; or iii. performing a visual estimate. SNOW ACCUMULATION Table 4 Class of Highway Depth Time 1 2.5 CM 4 HRS 2 5 CM 6 HRS 3 8 CM 12 HRS 4 8 CM 16 HRS 5 10 CM 24 HRS 6.3 Ice Formation The minimum standard for the prevention of ice formation on roadways is doing the following in the 24- hour period preceding an alleged formation of ice on a roadway: i. Monitor the weather in accordance with Section 6.1; ii. Patrol in accordance with Ontario Regulation 239/02. If the Municipality determines, as a result of its activities that there is a substantial probability of ice forming on a roadway, the Municipality may treat the roadway to prevent ice formation within the time set out in the Table 5, starting from the time that the municipality determines is the appropriate time to deploy resources for that purpose. If the Municipality meets the minimum standard set out Section 6.3 and, despite such compliance, ice forms on a roadway, the roadway is deemed to be in a state of repair until the earlier of, the time that the municipality becomes aware of the fact that the roadway is icy; or the applicable time set out in the Table 5 for treating the roadway to prevent ice formation expires. The minimum standard for treating icy roadways after the municipality becomes aware of the fact that a roadway is icy is to treat the icy roadway within the time set out in the Table 5, and an icy roadway is deemed to be in a state of repair until the applicable time set out in the Table 5 for treating the icy roadway expires. For the purposes of this section, treating a roadway means applying material to the roadway, including but not limited to, salt, sand or any combination of salt and sand. ICY ROADWAYS Table 5 Class of Highway Time 1 3 HRS 2 4 HRS 3 8 HRS 4 12 HRS 5 16 HRS 6.4 Public Information Levels of Service The Municipality of Bayham has developed carefully planned levels of winter road service to combat the diverse winter weather conditions. A combination of municipally owned vehicles and contracted units provide effective snow plowing services to Elgin County and Municipality of Bayham roads through the highway priority route system. This system assigns priority to all County Roads with the highest traffic in the Municipality. To ensure the safety of drivers and pedestrians, these County Roads routes are serviced on a priority basis. Bayham Roads are attended to regularly, but less often than Elgin County Roads. Local Hamlet Roads and select sidewalks are maintained by Contractors under Agreements with the Municipality of Bayham. Winter Operations Priority Index 1) Elgin County Roads a. See Appendix ‘A’ b. By-law No. 2018-008 2) Municipality of Bayham Rural Roads a. See Appendix ‘B’ 3) Municipality of Bayham Local Hamlet Roads & Select Sidewalks a. See Appendix ‘C’ b. Completed by Contractor under Agreement with the Municipality i. By-law No. 2020-069 c. Please note, only select sidewalks are maintained for winter operations. The Municipality does not perform snow removal operations around community mailboxes; please contact Canada Post for snow removal in this area. 6.5 Residents Information Winter Parking Restrictions As per the Municipality of Bayham Traffic By-law, parking is not permitted on any Municipal streets from 3:00 a.m. – 5:00 a.m. This ensures the Municipality can completely clear streets of snow and that emergency vehicles can get down the street. Children’s Safety Please ensure that children do not play where snow is piled at the side of the road or in the middle of courts where municipal equipment operators may not see them. Driveways Piling snow to the right side of the driveway can help reduce the amount of snow pushed back into the driveway. Standing in the driveway and looking at the street determines the right side. Clearing Snow on Private Property The Municipality devotes a great deal of resources to keep the streets and select sidewalks clear of snow and ice. Residents often deposit snow and ice from their property onto the street or sidewalk not realizing that this contravenes municipal regulations, contributes to unsafe driving and walking conditions and increases the cost of providing winter road maintenance. When property owners are clearing snow from private driveways, please keep this snow on your property. Your efforts in helping the Municipality make winter driving and walking safe for everyone is appreciated. Fire Hydrants The Municipality of Bayham has approximately 118 fire hydrants that need to be cleared of snowfall. The Municipality works hard to keep hydrants clear and available for emergencies, however with heavy snowfalls, this can be challenging. Residents are asked to assist by keeping fire hydrants on their properties clear of snow. Hydrants should have a clearing of one metre (3 ft.) all around and there should be a clear path to the street to ensure firefighters can readily access them. A hydrant can help save lives and property in your community, if you see a hydrant that is buried this winter, please do the neighbourly thing and dig it out. Damage to Sod Sidewalk plowing presents many challenges. It is difficult to tell exactly where the edge of the sidewalk is and when the ground is not frozen some sod damage may occur. Damage to Municipal sod, pavement and municipally owned trees may be repaired in the spring, subject to the discretion of the Manager of Public Works. Contact the Municipal Office when you notice damage and your address will be added to a list for repair, for consideration, when materials are available. To facilitate the removal of snow from sidewalks and to prevent damage to private property, residents are required not to place cars, fences, posts, hedges, shrubs, driveway curbs or other obstructions on the road allowance. The Municipality will not be responsible for damage to items placed on Municipal property by property owners. Mailbox Replacement The Municipality will re-install mailboxes damaged as a result of maintenance activities of an appropriate standard in an appropriate location. Installation Standards i. The post shall be a 4”x4” wooden post. ii. Posts will be installed at the rounding of the shoulder, in order that the opening of the mailbox is at the edge of the shoulder with the bottom of the box being (3.5') above the edge of the edge of the shoulder. iii. Mailboxes on a cantilever arm must meet the same height and setback requirements. iv. Mailboxes will be placed on the right hand side of road according to the courier’s line of travel in a position where the courier can reach and service it from his vehicle without being an impediment to pedestrian or vehicular traffic, where possible. v. Replacement boxes shall be a standard size weather resistant steel rural type mailbox. Limitations & Exclusions i. The Municipality is responsible for the replacement and reinstallation of a mailbox that has been removed or damaged by being physically hit by snow plowing equipment. At the sole, absolute and unfettered discretion of the Road Operations Supervisor, the Municipality will repair when possible or replace a mailbox, if beyond repair, damaged by a snowplow that has physically hit the box. ii. Mailboxes hit by snow coming off the plow will not be replaced by the Municipality. The responsibility for maintaining mailboxes lies with the owner of the box. Mailbox owners are required to repair their own mailboxes that have been damaged by snow impact. iii. Where any mailbox has been damaged by operations activities, it will be replaced with a standard mailbox and post arrangement with a maximum value of $50.00. Timing of Installation i. The damaged mailbox will be replaced as soon as weather and labour permit, at the sole, absolute and unfettered discretion of the Road Operations Supervisor. Completion of Winter Control Services on the roadway is a priority. Roadside Snow Removal Roadside snow removal operations are only completed within the defined urban communities in the downtown cores of Straffordville, Vienna, and Port Burwell. Roadside snow removal operations are undertaken when the available snow storage capacity on street will no longer accommodate further snow accumulations. The purpose of snow removal operations is not necessarily for pedestrian convenience but for road safety. If sufficient storage is lacking along roadway corridors and sight lines are impeded, snow removal may be scheduled at the earliest opportunity as per the following standards. i. Roadside snow removal operations may be scheduled and undertaken when the snow banks combined average height and width exceeds a value greater than 1.8 m (6’). ii. Whenever sightline and safety are compromised as determined by the Road Operations Supervisor or designate. iii. Measurements shall not be made until 72 hours following the cessation of a storm event iv. Snow removal shall only commence when reasonably feasible within the confines of the Municipal equipment and staff inventory. Assistance to Private Property Owners Under no circumstances will a municipal employee be permitted to use municipal equipment to push, pull or tow a stranded private vehicle from a roadway or parking lot. The employee, if a hazard exists, shall use the two-way radio to notify dispatch of the impending danger. Winter Operations - Frequently Asked Questions 1. What happens when it starts to snow? The Municipality of Bayham subscribes to an advanced weather forecasting service. Depending upon the timing and nature of the pending storm, staff are brought in to commence winter maintenance activities. Once the storm starts, or is completed, municipal equipment is sent out on designated routes to apply materials as necessary. 2. Why do I never see a municipal equipment when it snows? It all depends upon where you live. The Municipality's main routes are Elgin County Roads. Depending upon the time of day, traffic volumes and snowfall amounts, the average routes can take varying hours to complete one pass. The municipal equipment will continue back over these routes until the storm has stopped and these roads are clear of snow and ice. 3. Why does the plow not remove all of the snow from my road? The plows are designed to ride on "guides" (shoes) that raise the blade approximately 13 millimetres (0.5 inches) from the surface of the roadway. This is done to prevent damage to both the vehicle and infrastructure from raised manholes, catch basins or water valves. Once the street has been plowed and sanded, the interaction of the material and vehicular traffic is required to melt the remaining snow cover. Streets with low traffic volumes will therefore remain snow covered longer. 4. Why do the plows always push snow into my driveway? For a resident this can be quite annoying, but unfortunately, it cannot be helped. The snow must be removed from the travelled portion of the road. When the Municipality receives a heavy snowfall, if possible, do not shovel your driveway until after the plow has gone by. If you must shovel, do not throw the snow out onto the roadway as you may create a hazard for another vehicle, and if an accident were to occur, you might be held liable. Section 7 - Winter Maintenance Season The winter maintenance season within which the Corporation of the Municipality of Bayham will perform winter highway maintenance commences on November 15th, 2015 and is completed March 25th, 2016 Section 8 - Winter Preparations In the months prior to the start of the winter maintenance season, as identified in Section 7, the Corporation of the Municipality of Bayham undertakes the following tasks to prepare for the upcoming winter season. 8.1 Prior to the Winter Season Prior to the Winter Season the Municipality will: i. If required, prepare and call tenders for the supply of materials (salt, sand, liquid), replacement parts (for plows, solid and liquid application equipment), value added meteorological services (VAMS) and contract equipment (plow trucks, spreader trucks, combination units). ii. Conduct a mandatory training session for staff and contract operators where all policies, procedures, schedules, reporting procedures for callout, route maps, equipment training and safety precautions will be discussed. Any issues resulting from the meeting with regard to the policies, procedures, schedules, reporting procedures for callout, route maps, equipment training and safety precautions shall be resolved either at the meeting or prior to the winter season. iii. Train winter patrollers (or staff whose duties also include patrolling) on the route of representative roads to be patrolled between winter events, their duties during a winter event, recording keeping requirements and callout procedures and the anti-icing chemicals to be applied for the forecast weather conditions. iv. Inspect equipment to ensure proper working order. Schedule and complete any and all equipment repairs. 8.2 One Month Prior to the Winter Season One month prior to the winter season the Corporation of the Municipality of Bayham will: i. Post the winter shift schedule in accordance with the municipality's collective agreement, if any. ii. Calibrate material application equipment. iii. Allow operators (staff and contract) time to familiarize themselves with any new equipment, material application rates, material application equipment and their route (driving the route and noting obstacles along the route). iv. Have a 50 % of the fleet ready to respond to a winter event. v. Have sufficient staff available to operate the fleet if conditions warrant a winter event response. 8.3 At the Start of the Winter Season At the start of the winter season the Municipality of Bayham will: i. Implement the winter shift schedule. ii. Begin patrolling representative roads in all maintenance classes. iii. Respond to winter events as per the winter operations plan. Section 9 - Winter Patrol During the winter maintenance season, the Corporation of the Municipality of Bayham carries out a winter patrol on a route of representative roads, as per Appendix ‘D’ twice daily, seven days a week. Between winter events a patrol of representative roads will occur during daylight hours and a second night patrol will be also be scheduled. The purpose of the patrol is to monitor and record weather and road conditions and mobilize winter maintenance operators and equipment should a winter event be observed and a winter event response is required. On the approach of a winter event or during a winter event the route of representative roads may be modified, insofar as reasonably practicable, depending on the type and severity of winter event or the direction from which the storm approaches. Section 10 – Operations The Corporation of the Municipality of Bayham adheres to the hours of service as set out in the Highway Traffic Act, Ontario Regulation 555/06. 10.1 Winter Materials Used Annually Table 6 Material 5 Year Average Rock salt (NaCl) 1200 tonnes Sand 3000 tonnes Sand and salt mix* 3000 tonnes Salt brine (NaCl) 60000 Liters * Percentage of salt in sand/salt mix by weight 10% 10.2 Facilities The Municipality provides winter maintenance services from the patrol yard listed below. The patrol yard has a front-end loader capable of loading the winter maintenance fleet with sand or salt. Municipality of Bayham Public Works Yard 8354 Plank Rd Bayham, ON Equipment Storage Details: Nine bay pre-engineered steel building with a partially paved lot There is enough room in the bays to store 4 tandems, a loader, a grader, and the vac trailer. During winter months most of the equipment is stored indoors and seasonal equipment such as roadside grass cutters are stored at a different facility. Material Storage Details: All granular road construction material is stored outside. Salt and sand is stored within the storage dome as outlined with the County of Elgin Salt Management Plan. 10.3 Communications All winter maintenance vehicles are equipped with two-way communications (radios, cell phone, etc.). Municipal staff is responsible for reporting changing winter weather and/or road conditions as the changes are observed. Spectrum Communications provides a call centre which serves as the main hub for in/outgoing calls from staff, emergency services and the general public. The Call Center: Can be reached by calling 519-866-5521and is manned by Spectrum Communications outside normal business hours. The Municipality of Bayham communicates important information to the public via the municipal website www.bayham.on.ca 10.4 Authority Operational decisions will be made by the Manager of Public Works or designate with the aid of available forecasting, level of service policy, patrolling etc. However, it should be emphasized that decisions will be subjective and external input, whether in this plan or elsewhere, merely acts as an aid in determining if a call out of staff and equipment by the Manager of Public Works or designate. Section 11 - Decommissioning Winter Operations After the winter season expires, the Corporation of the Municipality of Bayham ceases all winter highway maintenance operations and decommissions the remainder of the equipment providing weather forecasts warrant the decommissioning. Section 12 - Training The Corporation of the Municipality of Bayham provides winter operations training for all staff involved in the delivery of winter services. It is compulsory for the municipal staff to attend the training sessions. Current Winter Operations Trainings: i. Equipment Circle Check ii. Equipment Calibration Record Keeping iii. Health & Safety iv. Winter Operations Section 13 - Record Keeping Full and accurate completion of documentation, according to the applicable procedures, ensures that the Municipality is protected from liability by providing solid due diligence that procedures have been followed. Staff, or the on-board data collection system, is responsible for keeping the following records: i. CVOR Time Card ii. Materials Used iii. Route Plowed iv. Winter Patrol Diary v. Weather/RWIS Information vi. Equipment Calibration Records Section 14 - Monitoring and Updating The purpose of monitoring and updating is to provide a basis for continuous improvement of the Municipality of Bayham Winter Operations Plan and the winter maintenance policies, practices and procedures of the Corporation of the Municipality of Bayham. The current winter maintenance policies, practices and procedures form the baseline or benchmark upon which improvements can be made to improve winter operations and/or the use and management of road salt in the future. The Corporation of the Municipality of Bayham plans to undertake continual improvements to ensure the most efficient and effective winter operations. At the end of the winter season, a meeting to review winter operations will be held with all winter operations staff to itemize all issues that arose during the winter season and discuss how these issues may be resolved. Prior to the start of the next winter season and with sufficient lead time to implement any changes, the Corporation of the Municipality of Bayham will train staff on the changes to equipment and/or winter maintenance policies, practices, and procedures. Year over year performance measures will be used to determine whether the objectives of the Municipality of Bayham Winter Operations Plan and/or winter maintenance policies, practices, and procedures have been met and to identify areas for improvement. i. Monitoring the salt used: Percentage change (+/-) in the total tonnes of salt purchased annually from the benchmark year Percentage of applications where discharge rates exceeded Percentage change (+/-) in the total tonnes of salt applied annually per system km per winter event Calton Vienna Port Burwell Straffordville LIGH T L I N E TUNN E L L I N E CALT O N L I N E JACK S O N L I N E GLEN E R I E L I N ERICHMOND RDBROWN RDVIEN N A L I N E MITCHELL RDPLANK RDTOLL GATE RDHE R I T A G E L I N E LAMERS LINE ELGIN COUNTY ROAD 55CLARKE RDNOVA S C O T I A L I N E WOODWORTH RDCTR STANN ST OAK ST LK S H O R E L I N E B R I D G E S T PITT ST CHESTNUT S T PLANK RDPLAN K R D HERITAGE LINE Key Map μ 0 1,900 3,800 5,700950 Meters Plow Route 1 - 20 Total Lane 106.8km BayhamVICTORIA STB R I D G E S T PITT ST BROCK ST ROBI N S O N ST HOMER ST SHAKESPEARE STHANNAH ST COWPER ST ADDISON STBURWELL STCHATHAM STWATERLOO ST LIBBYE ST WELLINGTON ST!!MalahideNorfolk Calton Corinth Richmond Straffordville CARSON LIN E BAYHAM DRRICHMOND RDEDEN LINE JACK S O N L I N E BEST LINE STEWART RDPLANK RDGREEN LINE MITCHELL RDMURRAY RDCOYLE RDCULLODEN RDTOLL GATE RDTALBOT LI NE HE R I T A G E L I N E CALT O N L I N E PRESSEY R D OTTERGATE L I N E MAPL E G R O V E LI N E BEATTIE RDSOMERS RDLAMERS LINEDEREHAM LINESPRINGER HILL RDBAYHAM NORFOLK BOUNDARY RDBAYHAM DR IVE GRAY S T EDEN LINE HERIT A G E L I N E PLANK RDPLANK RDPLANK RDHERITAGE LINE MAPLE GRO V E L I N E Key Map μ 0 2,200 4,400 6,6001,100 Meters Plow Route 2 - 20 Total Lane 105.8km BayhamMalahide Norfolk Calton Vienna Straffordville VIENNA LINE MITCHELL RDPLANK RDTOLL GATE RDHERITAGE LINEBEATTIE RDSTEWART RDNOVA SCOTIA LINE WOODWORTH RDCTR STTUN LINE A N N S T 3RD ST OAK STC H A P E L S T C H E S T N U T S T HERITAGE LINE PLANK RDPLANK RDPLANK RDHERITAGE LINE Key Map q 0 1,300 2,600 3,900650 Meters Plow Route 3 - Total Lane 80.6km Malahide Bayham Vienna Port Burwell LIGHT L I N E TUNN E L L I N E CALT O N L I N E JACK S O N L I N E GLE N E R I E L I N EBROWN RDPLAN K R D ELGIN COUNTY ROAD 55CLARKE RDCTR STTOLL GATE RDANN ST OAK STLK S H O R E L I N EVICTORIA STB R I D G E S T CHAP E L S T PITT ST CHESTNUT S T BROCK ST HOMER ST PLANK RDPLANK RDKey Map μ 0 1,300 2,600 3,900650 Meters Plow Route 4 - Total Lane 86km Bayham MalahideNorfolk Straffordville CARSON LIN E EDEN LINE JACK S O N L I N EBAYHAM DR STEW A R T R D PLANK RDMURRAY RDCOYLE RDTOLL GATE RDHE R I T A G E L I N E LAMERS LINE MAPLE GRO V E L I N ETALB O T LI NE BAYHAM NORFOLK BOUNDARY RDGOSHEN RD3RD S T GRAY ST PLANK RDPLANK RDEDEN LINE PLANK RDHERITAGE LINE MAPL E G R O V E LI N E Key Map μ 0 1,400 2,800 4,200700 Meters Plow Route 5 - Total Lane 121.8km Bayham MalahideNorfolk Corinth Richmond Straffordville EDEN LINE CARSON LINE BEST LINE STEWART RDPLANK RDGREEN LINE MITCHELL RDMURRAY RDBAYHAM DRCULLODEN RDTOLL GATE RDT A L B O T L IN E HERITAGE LINE P R E S S E Y R D M A P L E G R O V E L IN E BEATTIE RDSOMERS RDDEREHAM LINESPRINGER HILL RDBAYHAM DRI VE3RD ST H E R IT A G E LI N E PLANK RDPLANK RDPLANK RDHERITAGE LINE Key Map q 0 1,500 3,000 4,500750 Meters Plow Route 6 - Total Lane 126.5km Malahide Bayham VICTORIA STB R ID G E S T PITT ST ERIEUS STRO BIN SON ST BROCK ST SHAKESPEARE STHOMER ST WILLIAM ST HANNAH ST COWPER ST ADDISON STSOUTHEY ST BURWELL ST CHATHAM STSTRACHAN STNEWTON ST LIBBYE ST WELLINGTON ST ELIZABETH STMCNEIL COURT Key Map μ0 250 500 750125 Meters Winter Maintenance 2020 Streets 7.09km AREA 1 PORT BURWELL STREETS • Addison Street (Nova Scotia – Libbye) • Bodsworth Lane • Brock Street • Burwell Street • Cowper Street • Elizabeth Street • Erieus Street • Fay Street • Hannah Street • Homer Street • Howard Street (to Submariners Way) • Hurley Street • Libbye Avenue • Libbye Street • McNeil Court • Milton Street • Newton Street • Pitt Street • Shakespeare Street • Southey Street • Strachan Street • Tennyson Street • Victoria Street (Pitt to Wellington) • Waterloo Street • William Street • Wilson Lane PORT BURWELL PARKING LOTS • Fire Hall – Nova Scotia Line • Library Parking – 21 Pitt Street • Marine Museum Parking Lot • Pump Stations (Brock and Union) • Sewage Treatment Plant – 1 Chatham Street • Robinson St Parking Lots • Wastewater Treatment Plant • Base of Pitt St • Chatham St. Lot • Nova Scotia Line Park Malahide BayhamSidewalks 3606.97m EDISON DRIVEP L ANK ROA D VIEN N A L I N E CENTRE STREETFU LT O N STR EET CH APE L S T REETELM STREETAN N S T RE E T NORTH STREETUNION STREETWATE R STREET CHESTNUT S T R E ET OAK STREETPEARL ST REET TUNNEL LINE OLD MI L L LI N E PINE STREETWALN UT STRE E T KING STREET E A S T QUEEN STREET SNOW STREETFRONT STREETOTTE R ST RE ET OAK STREETKey Map μ0 200 400 600100 Meters Winter Maintenance 2020 Streets 7km AREA 2 VIENNA STREETS • Ann Street • Centre Street (North of Fulton Only) • Chapel Street (to top of the hill) • Chestnut Street • Edison Street • Elm Street • Front Street • King Street • North Street • Oak Street • Otter Street • Pearl Street • Pine Street • Queen Street • Snow Street • Union Street • Walnut Street VIENNA PARKING LOTS • Community Centre • Pump Station # 6, 54 Front St. Malahide BayhamSidewalks 908m HERITAGE LINE PLANK ROADGARNER ROADMAIN STREET SANDYTOWN ROAD3RD STREET WEST STREET4TH STREET 1ST STREET STEWART ROAD 2ND STREET AR T H U R ST R E E T 5TH STR E ET DUKE STREETSHORT STREETDONNELLY DRIVE GARNHAM STELGIN STREETOLD CHAPEL STREETHESCH STREET EAST STREETSANDYTOWN ROADKey Map μ0 200 400 600100 Meters Winter Maintenance 2020 Streets 3.8km AREA 3 STRAFFORDVILLE STREETS • Alward Street • Arthur Street • CPR Laneway (to dead end) • Donnelly Street • Duke Street • East Street • Elgin Street • Fifth Street • First Street • Fourth Street • Garner Road (Heritage to Wardwalk) • Garnham Street • Hesch Street • Main Street • Old Chapel Street • Second Street • Short Street • Third Street • Wardwalk Line • West Street STAFFORDVILLE PARKING LOTS • Firehall • Library/Pump Station #2 • Pumping Station (8971 Plank Road • SCC 9352 Garner Rd. and 56826 Heritage Line) • Straffordville Community Centre All Entrances & Sidewalks Malahide BayhamSidewalks 4.9km PLANK ROADALWARDSTREET BEST LINE CULLODEN ROADGEORGE STREETHENRY STREET Key Map μ0 70 140 21035 Meters Winter Maintenance 2020 Streets 612m CORINTH STREETS • George St. • Henry St. • Shady Lane Malahide BayhamSidewalks 778m OAK TALBOT LINE MAPLE CULLODEN ROADSH AD Y LANE PLANK ROADEDEN LINE GRAY STREET TRAVIS STREETKey Map μ08016024040 Meters Winter Maintenance 2020 Streets 423m EDEN STREETS • Gray Street • Travis Street EDEN PARKING LOTS • Pump Station #1 – 11403 Plank Road Malahide BayhamSidewalks 940m H E R I T A G E L I N E RICHMOND ROADHOOVER VALLEY ROAD JO H N S T R E ET C H U R C H S TR E E TJAMES STREETR I C H M ON D R OA D Key Map μ0 100 200 30050 Meters Winter Maintenance 2020 Streets 1.1km RICHMOND STREETS • Church Street • Hoover Valley Road • James Street • John Street • Richmond Road RICHMOND PARKING LOT • Richmond Water Treatment Plant, 9190 Richmond Rd. Malahide BayhamSidewalks 793m HERITAGE LINE BEATTIE RDKey Map μContractor County Maintenance 2020 Malahide Bayham H E R I T A G E L I N E MI T C H E L L R O A D EDEN LINE Key Map q030609015 Meters Winter Maintenance Streets 250m Peters Court Malahide Bayham Sidewalks 0mPetersCourt Calton Vienna Corinth Richmond Port Burwell Straffordville TUN LINE LIGHT LINE CARSON LINE BAYHAM DRCALTON LINE EDEN LINE JACKSON LINE GLEN ERIE LINE BEST LINE STEWART RDPLANK RDVIENNA LINE GREEN LINE MITCHELL RDMURRAY RDCOYLE RDCULLODEN RDTOLL GATE RDT A L B O T L IN E HERITAGE LINE PR E S S E Y R D M A P L E GR OV E L IN E BEATTIE RDSOMERS RDLAMERS L INESPRINGER HILL RDELGIN COUNTY ROAD 55CLARKE RDBAYHAM NORFOLK BOUNDARY RDDEREHAM LINENOVA SCOTIA LINE WOODWORTH RDBAYHAM DRI VECTR STA N N S T OAK STGRAY ST EDEN LINE PLANK RDPLANK RDPLANK RDHERITAGE LINE HERITAGE LINE Key Map q 0 2,900 5,800 8,7001,450 Meters Route of Representative Roads Length 85.9km Malahide Bayham The Corporation of the Municipality of Bayham Municipality of Bayham Significant Weather Event Policy Section 1 – Overview 1.1 The purpose of a declaration of a Significant Weather Event under Regulation 239/02, Minimum Maintenance Standards for Municipal Highways (MMS) is to deem all roadways and/or sidewalks in a state of repair with respect to snow accumulation and/or ice conditions by posting a notice on the Municipality’s website and monitoring weather conditions. 1.2 Following the end of the declaration of a Significant Weather Event the Municipality shall address the roadways and/or sidewalks with respect to snow accumulation and/or ice conditions. Section 2 – Definitions 2.1 ‘Significant Weather Event’ means an approaching or occurring weather hazard with the potential to pose a significant danger to users of the highways within the Municipality. 2.2 ‘Road Operations Supervisor’ shall mean the Municipality of Bayham Roads Operations Supervisor, or designate. Section 3 – Procedure 3.1 The Road Operations Supervisor may declare a Significant Weather Event, pursuant to Regulation 239/02, Minimum Maintenance Standards for Municipal Highways (MMS), in the Municipality of Bayham. 3.2 The Road Operations Supervisor may declare a Significant Weather Event, pursuant to Regulation 239/02, Minimum Maintenance Standards for Municipal Highways (MMS), for any or all of the following weather hazards: i. Snow Accumulation – Roadways ii. Ice Conditions – Roadways iii. Snow Accumulation – Sidewalks iv. Ice Conditions - Sidewalks 3.3 Factors the Road Operation Supervisor may consider in declaring a Significant Weather Event includes, but is not limited to: i. Environment Canada Public Weather Alert ii. MeteoGroup Weather Alert iii. Approaching and/or occurring weather hazards: a. Blizzard b. Blowing Snow c. Extreme Cold d. Flash Freeze e. Freezing Rain/Drizzle f. Snowfall g. Snow Squall iv. Any other factor deemed relevant by the Road Operations Supervisor. 3.4 The Road Operations Supervisor shall utilize the Significant Weather Event Form to issue a declaration of a Significant Weather Event. i. The timestamp on the completed Significant Weather Event Form shall be the official start time of the Significant Weather Event. ii. A Significant Weather Event will remain in force and effect until the notice of declaration of the end of the Significant Weather Event. 3.5 Pursuant to Section 16.9 of Regulation 239/02, Minimum Maintenance Standards for Municipal Highways (MMS), notice of the declaration of a Significant Weather Event will be posted on the Municipality of Bayham website News Blog. SNOW ACCUMULATION - ROADWAYS 3.6 If the Road Operation Supervisor declares a Significant Weather Event relating to snow accumulation, the standard for addressing snow accumulation on roadways until the declaration of the end of the Significant Weather Event is: i. to monitor the weather in accordance with the Municipality of Bayham Winter Control Level of Service Policy; and ii. if deemed practicable by the Road Operations Supervisor, to deploy resources to address snow accumulation on roadways, starting from the time that the Road Operations Supervisor deems appropriate to do so. 3.7 If the Road Operations Supervisor complies with Section 3.6, all roadways within the Municipality are deemed to be in a state of repair with respect to snow accumulation until the applicable time in the Municipality of Bayham Winter Control Level of Service Policy expires following the declaration of the end of the Significant Weather Event by the Road Operations Supervisor. 3.8 Following the end of the weather hazard in respect of which a Significant Weather Event was declared by the Road Operations Supervisor, the Road Operations Supervisor shall, i. declare the end of the Significant Weather Event when the Road Operations Supervisor determines it is appropriate to do so; and ii. address snow accumulation on roadways in accordance with the Municipality of Bayham Winter Control Level of Service Policy. ICE CONDITIONS – ROADWAYS 3.9 If the Road Operation Supervisor declares a Significant Weather Event relating to ice conditions, the standard for addressing ice conditions on roadways until the declaration of the end of the Significant Weather Event is: i. to monitor the weather in accordance with the Municipality of Bayham Winter Control Level of Service Policy; and ii. if deemed practicable by the Road Operations Supervisor, to deploy resources to address ice conditions on roadways, starting from the time that the Road Operations Supervisor deems appropriate to do so. 3.10 If the Road Operations Supervisor complies with Section 3.9, all roadways within the Municipality are deemed to be in a state of repair with respect to ice conditions until the applicable time in the Municipality of Bayham Winter Control Level of Service Policy expires following the declaration of the end of the Significant Weather Event by the Road Operations Supervisor. 3.11 Following the end of the weather hazard in respect of which a Significant Weather Event was declared by the Road Operations Supervisor, the Road Operations Supervisor shall, i. declare the end of the Significant Weather Event when the Road Operations Supervisor determines it is appropriate to do so; and ii. address ice conditions on roadways in accordance with the Municipality of Bayham Winter Control Level of Service Policy. SNOW ACCUMULATION - SIDEWALKS 3.12 If the Road Operation Supervisor declares a Significant Weather Event relating to snow accumulation, the standard for addressing snow accumulation on sidewalks until the declaration of the end of the Significant Weather Event is: i. to monitor the weather in accordance with the Municipality of Bayham Winter Control Level of Service Policy; and ii. if deemed practicable by the Road Operations Supervisor, to deploy resources to address snow accumulation on sidewalks, starting from the time that the Road Operations Supervisor deems appropriate to do so. 3.13 If the Road Operations Supervisor complies with Section 3.12, all sidewalks within the Municipality are deemed to be in a state of repair with respect to snow accumulation until the applicable time in the Municipality of Bayham Winter Control Level of Service Policy expires following the declaration of the end of the Significant Weather Event by the Road Operations Supervisor. 3.14 Following the end of the weather hazard in respect of which a Significant Weather Event was declared by the Road Operations Supervisor, the Road Operations Supervisor shall, i. declare the end of the Significant Weather Event when the Road Operations Supervisor determines it is appropriate to do so; and ii. address snow accumulation on sidewalks in accordance with the Municipality of Bayham Winter Control Level of Service Policy. ICE CONDITIONS – SIDEWALKS 3.15 If the Road Operation Supervisor declares a Significant Weather Event relating to ice conditions, the standard for addressing ice conditions on sidewalks until the declaration of the end of the Significant Weather Event is: i. to monitor the weather in accordance with the Municipality of Bayham Winter Control Level of Service Policy; and ii. if deemed practicable by the Road Operations Supervisor, to deploy resources to address ice conditions on sidewalks, starting from the time that the Road Operations Supervisor deems appropriate to do so. 3.16 If the Road Operations Supervisor complies with Section 3.15, all sidewalks within the Municipality are deemed to be in a state of repair with respect to ice conditions until the applicable time in the Municipality of Bayham Winter Control Level of Service Policy expires following the declaration of the end of the Significant Weather Event by the Road Operations Supervisor. 3.17 Following the end of the weather hazard in respect of which a Significant Weather Event was declared by the Road Operations Supervisor, the Road Operations Supervisor shall, i. declare the end of the Significant Weather Event when the Road Operations Supervisor determines it is appropriate to do so; and ii. address ice conditions on sidewalks in accordance with the Municipality of Bayham Winter Control Level of Service Policy. 3.18 Following the end of the weather hazard in respect of which a Significant Weather Event was declared by the Road Operations Supervisor, when the Road Operations Supervisor determines it is appropriate to do so, the Road Operations Supervisor shall utilize the Significant Weather Event Form to declare the end of the Significant Weather Event. i. The timestamp on the completed Significant Weather Event Form shall be the official end time of the Significant Weather Event. 3.19 Pursuant to Section 16.9 of Regulation 239/02, Minimum Maintenance Standards for Municipal Highways (MMS), notice of the declaration of the end of a Significant Weather Event will be posted on the Municipality of Bayham website News Blog. Section 4 – Record Retention 4.1 The Municipality shall retain all Significant Weather Event Forms in the Laserfiche Repository (T-05 Road Maintenance – Significant Weather Event) NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: CAROLYN BAKER, 8 ROBINSON STREET AND 5 ERIEUS STREET, PORT BURWELL TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By- law Amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, November 5, 2020 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to rezone 8 Robinson Street from a site specific Village Residential 1 (R1-12) Zone and 5 Erieus Street from a Village Residential 1 (R1) Zone to an amended site specific Village Residential 1 (R1-12) Zone, which requires a minimum lot area of 575 sq. m (6,186 sq. ft) whereas at minimum 222 sq. m (2,390 sq. ft) is required, in Zoning By-law Z556-2003. The lands are located east of Robinson Street, west of Erieus Street, and south of Brock Street, within the Village of Port Burwell. THE EFFECT of this By-law will be to update the site-specific regulations applicable to the lands, at 8 Robinson and 5 Erieus Street, in order to recognize the addition of the lands severed from the adjacent property. The By-law is required to fulfill the conditions of Consent E27/20 for this lot addition. ANY PERSON may attend the public meeting adhering to mask and physical distancing requirements and/or make a written or verbal representation in support of or in opposition to the proposed amendment. *** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings remain open to public comment. Please be advised that equal consideration is given to all written and oral presentations provided to the municipality at a public meeting in regards to land use planning applications. When possible, please consider utilizing written correspondence. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Village of Port Burwell DATED at the Municipality of Bayham this 15th day of October 2020. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: KIM AND MIKE EMBERSON, 7 ERIEUS STREET, PORT BURWELL TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By- law Amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, November 5, 2020 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to rezone the lands from the Village Residential 1 (R1) Zone to a site specific Village Residential 1 (R1-xx) Zone which permits a front yard depth of 0.0 m (0.0 ft) whereas at minimum 7.0 m (23.0 ft) is required and a side yard setback of 0.8 m (2.7 ft) for an accessory structure, whereas at minimum 1.0 m (3.0 ft) is required, in Zoning By-law Z556-2003. The lands are located at 7 Erieus Street, west side, south of Brock Street, within the Village of Port Burwell. THE EFFECT of this By-law will be to recognize the existing single detached residential dwelling on the lands with a decreased front yard setback and to recognize the existing accessory structure with a decreased side yard setback. The By-law is required to fulfill the conditions of Consent E27/20 for a lot addition. ANY PERSON may attend the public meeting adhering to mask and physical distancing requirements and/or make a written or verbal representation in support of or in opposition to the proposed amendment. *** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings remain open to public comment. Please be advised that equal consideration is given to all written and oral presentations provided to the municipality at a public meeting in regards to land use planning applications. When possible, please consider utilizing written correspondence. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Village of Port Burwell DATED at the Municipality of Bayham this 15th day of October 2020. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca COMMITTEE OF ADJUSTMENT NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: B. WADE, 127 FAYE ST, PORT BURWELL TAKE NOTICE that the Municipality of Bayham has received a completed application for a proposed Minor Variance (A-12/20), Lot 127 Registered Plan No. 228. AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, November 5th, 2020 at 6:45 p.m. in the Municipal Council Chambers, 56169 Heritage Line in Straffordville to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. THE PURPOSE of the variance is to permit a maximum building coverage of 32%, whereas 30% is the maximum; a minimum front yard depth of 0.0 m (0.0 ft) whereas 7.0 m (23.0 ft) is the minimum required; and a minimum westerly side yard width of 0.0 m (0.0 ft) whereas 1.4 m (4.6 ft) is the minimum required, within the Village Residential 1 Exception No. 13 (R1-13) Zone. The variance will also recognize the existing lot area of 580.0 sq. m (6,243.1 sq. ft), whereas 1,390.0 sq. m (14,961.8 sq. ft) is the minimum lot area where no public water supply or sanitary sewage disposal services are available; and the existing lot frontage of 15.8 m (51.8 ft), whereas 20.0 m (65.6 ft) is the minimum required lot frontage for partially serviced lots within the Village Residential 1 Exception No.13 (R1- 13) Zone. The lands are located at 127 Faye Street, south side, corner of Libbye Avenue. THE EFFECT of this variance will be to allow the construction of an extension of an existing single detached residential dwelling in excess of the maximum lot coverage, with a reduction in minimum side yard width, and located closer to Faye Street than permitted. The variance will also recognize existing deficiencies related to minimum lot area and minimum lot frontage. ANY PERSON may attend the public meeting adhering to mask and physical distancing requirements and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. *** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings remain open to public comment. Please be advised that equal consideration is given to all written and oral presentations provided to the municipality at a public meeting in regards to land use planning applications. When possible please consider utilizing written correspondence. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. AD DITIONAL INFORMATION relating to the proposed minor variance may be obtained by contacting the Municipal Office. DATED at the Municipality of Bayham this 22nd day of October, 2020. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca Village of Port Burwell Page 1 September 8, 2020 ELGIN COUNTY COUNCIL MINUTES September 8, 2020 Council Present: Warden Dave Mennill (in-person) Deputy Warden Duncan McPhail (electronic) Councillor Bob Purcell (electronic) Councillor Sally Martyn (in-person) Councillor Tom Marks (in-person) Councillor Mary French (electronic) Councillor Grant Jones (in-person) Councillor Dominique Giguère (electronic) Councillor Ed Ketchabaw (in-person) Staff Present: Julie Gonyou, Chief Administrative Officer (in-person) Jim Bundschuh, Director of Financial Services (electronic) Stephen Gibson, County Solicitor (in-person) Brian Lima, Director of Engineering Services (electronic) Brian Masschaele, Director of Community and Cultural Services (electronic) Michele Harris, Director of Homes and Senior Services (electronic) Alan Smith, General Manager of Economic Development (electronic) Nancy Pasato, Manager of Planning (electronic) Jennifer Ford, Senior Financial Analyst (electronic) Lisa Czupryna, Senior Financial Analyst (electronic) Katherine Thompson, Supervisor of Legislative Services (in-person) Carolyn Krahn, Legislative Services Coordinator (in-person) 1. CALL TO ORDER Elgin County Council met this 8th day of September, 2020 in the Council Chambers, at the County Administration Building, St. Thomas at 9:00 a.m. with Warden Mennill in the chair. Some Councillors and staff participated electronically by video conference. 2. ADOPTION OF MINUTES Moved by: Councillor Ketchabaw Seconded by: Councillor Jones Resolved that the minutes of the meeting held on August 11, 2020 be adopted as amended. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. Page 2 September 8, 2020 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS 4.1 Proclamation – Childhood Cancer Awareness Month – Warden Mennill The Warden proclaimed the month of September as Childhood Cancer Awareness Month in the County of Elgin and commended its thoughtful observance to all citizens of the municipality. 5. COMMITTEE OF THE WHOLE Moved by: Councillor Martyn Seconded by: Councillor Marks Resolved that we do now move into Committee of the Whole Council. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 6.1 Warden’s Activity Report – August 2020 – Warden Mennill The W arden provided County Council with a brief update on his recent activities. The Warden thanked Elgin County staff for their efforts in serving Elgin County and provided an update on County operations. Moved by: Councillor Jones Seconded by: Councillor Martyn RESOLVED THAT the August 31st, 2020 report titled, Warden’s Activity Report and COVID-19 Update, submitted by the Warden, be received and filed for information. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Page 3 September 8, 2020 6.2 Final Plan of Subdivision Approval – Kemsley Farms Subdivision – Manager of Planning The Manager of Planning advised Council that final approval was given for a plan of subdivision in the Municipality of Central Elgin on August 13, 2020. Moved by: Councillor Marks Seconded by: Councillor Ketchabaw RESOLVED THAT the September 8th, 2020 report titled, Final Plan of Subdivision Approval Kemsley Farms Subdivision, submitted by the Manager of Planning, be received and filed for information. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.3 Elgincentives Analysis: The Approach – General Manager of Economic Development and Tourism The General Manager of Economic Development and Tourism presented an approach to analyze the performance of the Elgincentives program. The results of the analysis will be presented at the end of the year to help Council determine the extent of the County’s future support of the program. Moved by: Councillor Martyn Seconded by: Councillor Ketchabaw RESOLVED THAT the August 31st, 2020, report titled, Elgincentives Analysis: The Approach, submitted by the General Manager of Economic Development, be received and filed for information. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.4 Modifying Name of John Kenneth Galbraith Reference Library, Dutton – Director of Community and Cultural Services The Director of Community and Cultural Services presented a report recommending that the word “Reference” be dropped from the name of the Dutton branch of the Elgin County Library, thereby modifying the name to John Kenneth Galbraith Library, Dutton. Page 4 September 8, 2020 Moved by: Councillor Jones Seconded by: Councillor Martyn RESOLVED THAT the name of the Dutton branch of the Elgin County Library be modified from John Kenneth Galbraith Reference Library, Dutton to John Kenneth Galbraith Library, Dutton effective immediately. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.5 2020/21 Ambulance Funding Update – Senior Financial Analyst The Senior Financial Analyst provided Council with an update on the recent announcements regarding funding for Land Ambulance Services communicated from the Province to the County of Elgin. Moved by: Councillor Marks Seconded by: Councillor Jones RESOLVED THAT the August 25th, 2020 report titled, 2020/2021 Ambulance Funding Update, submitted by the Financial Analyst, be received and filed; and THAT the 2020 budget for Provincial Funding of Land Ambulance be updated as outlined in the report titled, 2020/21 Ambulance Funding Update. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.6 Homes – Long-Term Care (LTC) Changes in 2020-2021 Funding – Senior Financial Analyst The Senior Financial Analyst provided an overview of the total 2020 per diem funding changes for base level of care and project funding as announced by the Ministry of Health and Long-Term Care. Moved by: Councillor Martyn Seconded by: Councillor Purcell Page 5 September 8, 2020 RESOLVED THAT the August 21st, 2020, report titled, Homes – Long-Term Care (LTC) Changes in 2020-2021 Funding, submitted by the Senior Financial Analyst, Director of Financial Services and Director of Homes & Senior Services, be received and filed for information. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.7 July 2020 Financial Update – Director of Financial Services The Director of Financial Services presented a financial update for July 2020. The budget comparison for the County shows unfavourable performance of $39,000 for the month of July, primarily the result of COVID-19 costs, bringing year-to-date favourable performance to $302,000. Moved by: Councillor McPhail Seconded by: Councillor Jones RESOLVED THAT the August 28, 2020, report titled, July 2020 Financial Update, submitted by the Director of Financial Services, be received and filed for information; and, THAT borrowing By-Law No. 20-44 be approved to submit a long-term financing application with Ontario Infrastructure and Lands Corporation (OILC) for $12 million; and, THAT a debenture by-law for the first installment of $6 million be brought forward to the September 22, 2020 Council meeting for Council approval; and, THAT a debenture by-law for the second installment of $6 million be brought forward to a November, 2020 Council meeting for Council approval. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Page 6 September 8, 2020 6.8 Administration Building Accessibility Elevator Addition – Director of Engineering Services The Director of Engineering Services presented a report seeking Council’s approval to re-engage the services of L360 Architecture to prepare construction and building permit application design drawings, tender documentation, and provide contract administration services associated with the Administration Building southeast and northeast elevator additions, and front entrance accessibility upgrades. Moved by: Councillor Jones Seconded by: Councillor Martyn RESOLVED THAT L360 Architecture be retained to review, revise, and update the 2012 Administration Building Southeast Elevator Addition construction and permit plans previously prepared, to comply with all applicable provincial codes, legislation, and standards. In addition, that L360 Architecture provide all the services to the County of Elgin as set out in their January 30th, 2020 fee proposal in the amount of $58,255.00 (excluding HST); and, THAT L360 Architecture also prepare new construction and permit plans for the Administration Building Northeast Elevator Addition. In addition, that L360 Architecture provide all the services to the County of Elgin as set out in their January 30th, 2020 fee proposal in the amount of $81,020.00 (excluding HST); and, THAT the Warden and Chief Administrative Officer be directed and authorized to sign the proposal service agreement. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.9 Engineering Services for the Port Bruce Bridge Replacement Expanded Scope of Work – Director of Engineering Services The Director of Engineering Services presented a report regarding the expanded scope of work for the Port Bruce Bridge replacement. Additional archaeological assessment requirements and ongoing delays associated with material delivery resulting from the COVID-19 pandemic require an increase to the scope of engineering services for the balance of the construction project. Moved by: Councillor Giguѐre Seconded by: Councillor Martyn RESOLVED THAT the August 31st, 2020 report titled, Engineering Services for the Port Bruce Bridge Replacement Expanded Scope of Work, submitted by the Director of Engineering Services, be received and filed; and, THAT the provision of engineering services associated with the Port Bruce Bridge Replacement previously awarded to K. Smart Associates Limited Consulting Engineers and Planners be increased in the amount of $119,585.77 (excluding HST). Page 7 September 8, 2020 Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.10 Elgin/Graham Scott Enns LLP – Short Term Rental – Storage Room 343-A – County Solicitor and Director of Engineering Services The County Solicitor presented a report regarding the short-term rental of Room 343-A in the County Administration Building to Graham Scott Enns LLP, specifically for the period August 1, 2020 to July 21, 2021, and for the sole purpose of storage, to facilitate renovation of its offices to accommodate social distancing amongst its employees. Moved by: Councillor Marks Seconded by: Councillor Jones RESOLVED THAT, for the period August 1, 2020 to July 31, 2021, and at a basic annual rent of $936.00, County Council approve the short-term rental of Room 343- A in the County Administration Building, 450 Sunset Drive, St. Thomas, Ontario, to Graham Scott Enns, for the sole purpose of temporary storage space; and, THAT, County Council approve incorporation of the terms and conditions of such short-term rental arrangement into a Memorandum of Understanding prepared by the County Solicitor; and, THAT, County Council authorize the Warden and Chief Administrative Officer to execute such Memorandum of Understanding prepared by the County Solicitor. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.11 Connectivity Committee Appointment – Supervisor of Legislative Services and Community Relations The Supervisor of Legislative Services and Community Relations presented a report recommending that Council consider appointing Joshua Kiirya as a Community Member on the Connectivity Committee. Page 8 September 8, 2020 Moved by: Councillor Marks Seconded by: Councillor Ketchabaw RESOLVED THAT the August 29th, 2020, report titled, Connectivity Committee Appointment, submitted by the Supervisor of Legislative Services and Community Relations, be received and filed for information; and, THAT Joshua Kiirya be appointed as a Community Member of the Connectivity Committee. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.12 Environmental Advisory Committee Appointments – Supervisor of Legislative Services and Community Relations The Supervisor of Legislative Services and Community Relations presented a report regarding six (6) applications received for the Environmental Advisory Committee. Moved by: Councillor Jones Seconded by: Councillor Martyn RESOLVED THAT the August 25th, 2020, report titled, Environmental Advisory Committee Appointments, submitted by the Supervisor of Legislative Services and Community Relations, be received and filed for information; and, THAT Robert Braam, Sarah Emons, Primrose Kisuule, Kim Smale, Ray Price, and Michaela Lenz be appointed as members of the Environmental Advisory Committee. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Page 9 September 8, 2020 6.13 Bill 197, COVID-19 Economic Recovery Act, 2020 Changes to the Municipal Act and Elgin County Procedural By-law – Supervisor of Legislative Services and Community Relations The Supervisor of Legislative Services and Community Relations presented an overview of the changes made to Schedule 12 of the Municipal Act, 2001, specifically electronic participation in meetings and proxy voting. Moved by: Councillor Martyn Seconded by: Councillor Ketchabaw RESOLVED THAT the August 24th, 2020, report titled, Bill 197, COVID-19 Economic Recovery Act, 2020 Changes to the Municipal Act and Elgin County Procedural By-law, submitted by the Supervisor of Legislative Services and Community Relations, be received and filed for information; and, THAT Council of the County of Elgin approve amendments to the Procedural By- Law to provide for the continued option of electronic participation after the Elgin County State of Emergency is lifted; and, THAT Elgin County Council forgo the inclusion of proxy voting in the Procedural By- Law. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.14 Integrity Commissioner/Closed Meeting Investigator/Ombudsman Agreement Extension with Independent Resolutions Inc. – Supervisor of Legislative Services and Community Relations The Supervisor of Legislative Services and Community Relations presented a report on the extension of the current contract with Independent Resolutions Inc. as Integrity Commissioner/Closed Meeting Investigator/Ombudsman for the County of Elgin effective January 1, 2021 until December 31, 2022. Moved by: Councillor McPhail Seconded by: Councillor Jones RESOLVED THAT the September 1st, report titled, Integrity Commissioner/Closed Meeting Investigator/Ombudsman with Independent Resolutions Inc., submitted by the Supervisor of Legislative Services and Community Relations, be received and filed for information; and, THAT Elgin County Council enact By-Law No. 20-45, being a by-law to amend By- Law No. 17-42 and extend the appointment of Independent Resolutions Inc. as the Integrity Commissioner, Closed Meeting Investigator and Ombudsman for the County of Elgin; and, THAT the Warden and Chief Administrative Officer be directed and authorized to sign the agreement. Page 10 September 8, 2020 Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.15 COVID-19 Emergency Team Planning – August Update – Chief Administrative Officer The Chief Administrative Officer presented the August update on the County’s COVID-19 response and commended staff for adapting well to the hybrid approach to service, which allows staff to split their time between working remotely and working from a County facility. Moved by: Councillor Jones Seconded by: Councillor Giguѐre RESOLVED THAT the September 1, 2020, report titled, COVID-19 Emergency Team Planning – August Update, submitted by the Chief Administrative Officer, be received and filed for information. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 7. COUNCIL CORRESPONDENCE 7.1 Items for Information (Consent Agenda) 7.1.1 The Minister of Municipal Affairs and Housing with a letter regarding funding from the federal-provincial Safe Restart Agreement. 7.1.2 The Minister of Agriculture, Food and Rural Affairs with a letter regarding the Security from Trespass and Protecting Food Safety Act, 2020. 7.1.3 Consultant Project Manager, CIMA+, and Director of Engineering Services with a Notice of Online Public Information Centre regarding the Meeks Bridge Replacement – Municipal Class Environmental Assessment Study. 7.1.4 The Municipality of Chatham-Kent with a resolution regarding Emancipation Day in Canada. Page 11 September 8, 2020 7.1.5 SWIFT with their Monthly Project Update for July 2020. 7.1.6 Western Ontario Wardens’ Caucus with their August 2020 Update. 7.1.7 The County of Elgin Homes with their September Newsletter. 7.1.8 The Rural Initiatives/Planning Advisory Committee with Draft Minutes from their August 26th Meeting. 7.1.9 The Terrace Lodge Redevelopment Fundraising Committee with Draft Minutes from their August 24th Meeting. Moved by: Councillor Jones Seconded by: Councillor Martyn Resolved that Correspondence Items #1-9 be received and filed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 8. OTHER BUSINESS 8.1 Statements/Inquiries by Members Councillor Marks announced his intention to run for the position of Warden for 2021. 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 9. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Ketchabaw Seconded by: Councillor Jones RESOLVED THAT we do now adopt recommendations of the Committee Of The Whole. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Page 12 September 8, 2020 Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 10. CONSIDERATION OF BY-LAWS 10.1 By-Law 20-44 – Approving the Submission of an Application to Ontario Infrastructure and Lands Corporation BEING a By-Law to Approve the Submission of an Application to Ontario Infrastructure and Lands Corporation (“OILC”) for the Long-Term Financing of Certain Capital Work(s) of the County of Elgin (the “Municipality”); and to Authorize the Entering into of a Rate Offer Letter Agreement Pursuant to which the Municipality Will Issue Debentures to OILC. Moved by: Councillor Jones Seconded by: Councillor Martyn Resolved that By-Law No. 20-44 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 10.2 By-Law 20-45 – Extending the Appointment of Independent Resolutions Inc. BEING a By-Law to Amend By-Law No. 17-42 and Extend the Appointment of Independent Resolutions Inc. as the Integrity Commissioner, Closed Meeting Investigator and Ombudsman for the County of Elgin Pursuant to Sections 8, 9, 10, 11, 223.3, 223.13 and 239.2 of The Municipal Act, 2001, S.O. 2001, C.25, as amended. Moved by: Councillor Marks Seconded by: Councillor Ketchabaw Resolved that By-Law No. 20-45 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes Page 13 September 8, 2020 9 0 0 - Motion Carried. 10.3 By-Law 20-46 – Confirming all Actions and Proceedings BEING a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September 8, 2020 Meeting. Moved by: Councillor Jones Seconded by: Councillor Martyn Resolved that By-Law No. 20-46 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 11. ADJOURNMENT Moved by: Councillor Purcell Seconded by: Councillor Marks Resolved that we do now adjourn at 9:54 a.m. to meet again on September 22, 2020 at 9:00 a.m. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Julie Gonyou, Dave Mennill, Chief Administrative Officer. Warden. Page 1 September 22, 2020 ELGIN COUNTY COUNCIL MINUTES September 22, 2020 Council Present: Warden Dave Mennill (in-person) Deputy Warden Duncan McPhail (in-person) Councillor Bob Purcell (electronic) Councillor Sally Martyn (in-person) Councillor Tom Marks (in-person) Councillor Mary French (electronic) Councillor Dominique Giguère (in-person) Councillor Ed Ketchabaw (in-person) Staff Present: Julie Gonyou, Chief Administrative Officer (in-person) Jim Bundschuh, Director of Financial Services (electronic) Stephen Gibson, County Solicitor (in-person) Brian Lima, Director of Engineering Services (electronic) (report only) Michele Harris, Director of Homes and Senior Services (electronic) Nancy Pasato, Manager of Planning (electronic) Jeff Lawrence, Tree Commissioner/Weed Inspector (electronic) (report only) Al Reitsma, Manager of Information Technology (electronic) (report only) Katherine Thompson, Supervisor of Legislative Services (in-person) Carolyn Krahn, Legislative Services Coordinator (in-person) Regrets: Councillor Grant Jones, absent with notice 1.CALL TO ORDER Elgin County Council met this 22nd day of September, 2020 in the Administrative Boardroom, at the County Administration Building, St. Thomas at 9:00 a.m. with Warden Mennill in the chair. Some Councillors and staff participated electronically by video conference. 2.ADOPTION OF MINUTES Moved by: Councillor Marks Seconded by: Councillor Ketchabaw Resolved that the minutes of the meeting held on September 8, 2020 be adopted. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 -Motion Carried. 3.DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 4.COMMITTEE OF THE WHOLE Moved by: Councillor Martyn Seconded by: Councillor Giguѐre Page 2 September 22, 2020 Resolved that we do now move into Committee of the Whole Council. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 5.1 Tree Commissioner/Weed Inspector Quarterly Report January – June 2020 – Tree Commission/Weed Inspector The Tree Commissioner provided a summary of activity related to the Elgin Woodlands Conservation By-Law for the period of April 1, 2020 to June 30, 2020 and weed inspection activity for the second quarter. Moved by: Councillor McPhail Seconded by: Councillor Marks RESOLVED THAT the July 21st, report titled, Tree Commissioner/Weed Inspector Quarterly Report April – June 2020, submitted by the Tree Commissioner/Weed Inspector, be received and filed for information. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.2 Homes – Administration Policy 1.35 – Visitors and Resident Absences During a Pandemic – Director of Homes and Seniors Services The Director of Homes and Seniors Services presented a draft policy regarding visitor and resident absences during a pandemic. The policy provides opportunities for visitors to attend the Homes and for residents to access absences from the Homes, while working to support the safety of residents, visitors and staff during a pandemic. Moved by: Councillor Purcell Seconded by: Councillor Martyn RESOLVED THAT the report titled: “Homes – Administration Policy 1.35 – Visitors and Resident Absences During a Pandemic” dated September 15, 2020 be received and filed; and, THAT Council approve the Homes – Administration Policy 1.35 – Visitors and Resident Absences During a Pandemic policy. Page 3 September 22, 2020 Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.3 Server Room UPS Review – Manager of Information Technology The Manager of Information Technology reviewed the March 29th hydro outage at the County of Elgin Administration Building, which eventually caused a loss of computing services including internet access, and provided recommendations to lessen the impact of any future incidents. Moved by: Councillor Martyn Seconded by: Councillor French RESOLVED THAT the incremental cost of $10,264 (plus taxes) to install a server room UPS capable of providing 222 minutes of runtime be added to the IT capital budget in 2021; and, THAT the cost of installing the electrical circuit required to locate the server room UPS in the Administration Building basement, estimated at from $6,500 to $7,500 be added to the 2021 administration building maintenance budget; and, THAT the incremental cost of $7,000 for regular battery maintenance every five (5) years be added to the IT capital budget starting in 2026. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.4 2019 Annual Report and Audited Financial Statements – Director of Financial Services The Director of Financial Services presented the 2019 Annual Report, speaking to the achievements, financial results and performance measures for 2019. Moved by: Councillor Ketchabaw Seconded by: Councillor Giguѐre RESOLVED THAT the 2019 Annual Report, Financial Information Return (FIR) and Audited Consolidated Financial Statements be approved for publication. Page 4 September 22, 2020 Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.5 Borrowing By-Law – Director of Financial Services The Director of Financial Services presented a report on revisions to the borrowing by-law approved on September 8, 2020 as required by the Ontario Infrastructure and Lands Corporation (OILC). Moved by: Councillor Giguѐre Seconded by: Councillor Marks RESOLVED THAT the September 15th, 2020, report titled, Borrowing By-Law, submitted by the Director of Financial Services, be received and filed for information; and, THAT the Borrowing By-Law 20-44 approved to submit a long-term financing application with Ontario Infrastructure and Lands Corporation (OILC) for $12 million be amended to address corrections required by Ontario Infrastructure and Lands Corporation (OILC). Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.6 Legislative Amendments to the Highway Traffic Act - Off Road Vehicle Use on Public Roads – Director of Engineering Services The Director of Engineering Services presented a report regarding the use of off- road vehicles (ORV) on public roads. Effective January 1, 2021, for municipalities listed in Regulation 8/03, all ORV types, will automatically be permitted to use municipal roads unless a municipality passes a by-law restricting or prohibiting their use. Staff solicited feedback from the OPP, the County Solicitor and the County’s Insurer. All parties endorsed the prohibition of ORV use on County roads based upon their experience and professional fields of expertise. Moved by: Councillor Purcell Seconded by: Councillor McPhail RESOLVED THAT the matter be deferred until the Director of Engineering Services has solicited feedback from the local municipalities, the Elgin Group Police Page 5 September 22, 2020 Services Board, and the Ontario Federation of Agriculture regarding the use of Off- Road Vehicles on Elgin County roads, and; THAT the Director of Engineering Services report back to Council with an overview of alternative options and a draft by-law, which incorporates stakeholder feedback. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 5.7 COVID-19: Body Holding Services – Chief Administrative Officer The Chief Administrative Officer presented a report regarding efforts to improve the region’s capacity to respond to crisis situations involving significant mass mortality situations. Moved by: Councillor Martyn Seconded by: Councillor Ketchabaw RESOLVED THAT the September 10, 2020, report titled, COVID-19: Body Holding Services, submitted by the Chief Administrative Officer and Community Emergency Management Coordinator/Fire Training Officer, be received and filed for information. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6. COUNCIL CORRESPONDENCE 6.1 Items for Consideration None. 6.2 Items for Information (Consent Agenda) 6.2.1 SWIFT with their Monthly Project Update for August 2020. 6.2.2 Community Schools Alliance with a letter giving a brief update on the activities of the Executive Committee. Moved by: Councillor Marks Page 6 September 22, 2020 Seconded by: Councillor Giguѐre Resolved that Correspondence Items #1-2 be received and filed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 7. OTHER BUSINESS 8.1 Statements/Inquiries by Members Councillor Martyn announced her intention to run for the position of Warden for 2021. 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 8. CLOSED MEETING ITEMS Moved by: Councillor Marks Seconded by: Councillor Ketchabaw Resolved that we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): In-Camera Item #1 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Enabling Accessibility Funding Agreement. In-Camera Item #2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose – Improvements at Centennial and Elm. In-Camera Item #3 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose – Reforestation Orders. In-Camera Item #4 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Page 7 September 22, 2020 Community Emergency Management Support for the Municipality of West Elgin and Southwold. In-Camera Item #5 (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations – LTCH Staff Testing Option. In-Camera Item #6 (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations – Service Delivery Review. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 9. RECESS Council recessed at 10:16 a.m. and reconvened at 10:27 a.m. 10. MOTION TO RISE AND REPORT Moved by: Councillor Martyn Seconded by: Councillor Ketchabaw Resolved that we do now rise and report. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. In-Camera Item #1 – Enabling Accessibility Funding Agreement Moved by: Councillor Marks Seconded by: Councillor McPhail Resolved that staff proceed as directed. Recorded Vote Yes No Abstain Page 8 September 22, 2020 West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. In-Camera Item #2 – Improvements at Centennial and Elm Moved by: Councillor Martyn Seconded by: Councillor Giguѐre Resolved that staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. In-Camera Item #3 – Reforestation Orders Moved by: Councillor Ketchabaw Seconded by: Councillor Marks Resolved that the verbal report from the County Solicitor be received and that staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. In-Camera Item #4 – Community Emergency Management Support for the Municipality of West Elgin and Southwold Moved by: Councillor McPhail Seconded by: Councillor Marks Page 9 September 22, 2020 RESOLVED THAT the September 10, 2020, report titled, Community Emergency Management Support for the Municipality of West Elgin and the Township of Southwold, submitted by the Chief Administrative Officer and Community Emergency Management Coordinator/Fire Training Officer, be received and filed for information; and THAT staff be directed to develop an Agreement to be executed by the County of Elgin, the Municipality of West Elgin and Township of Southwold effective for a one-year period commencing October 1, 2020; and THAT the Warden and Chief Administrative Officer be directed to execute the Agreement following review by County Solicitor. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. In-Camera Item #5 – LTCH Staff Testing Option Moved by: Councillor Martyn Seconded by: Councillor Giguѐre Resolved that the verbal report from the Chief Administrative Officer be received. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. In-Camera Item #6 – Service Delivery Review Moved by: Councillor Ketchabaw Seconded by: Councillor Purcell Resolved that the report from the Chief Administrative Officer be received and that staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Page 10 September 22, 2020 Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Marks Seconded by: Councillor McPhail Resolved that we do now adopt recommendations of the Committee Of The Whole. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 12. CONSIDERATION OF BY-LAWS 12.1 By-law 20-47 – Amending the Procedural By-Law BEING a By-Law to Amend By-Law No. 19-41, Referred to as the Procedural By-Law and to Repeal By-Law No. 20-13. Moved by: Councillor Martyn Seconded by: Councillor Marks Resolved that By-Law No. 20-47 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 12.2 By-law 20-48 – Amending and Restating By-Law 20-44 BEING a By-Law to Amend and Restate By-Law 20-44 to Approve the Submission of an Application to Ontario Infrastructure and Lands Corporation (“OILC”) for the Long-Term Financing of Certain Capital Work(s) of Corporation of the County of Page 11 September 22, 2020 Elgin (The “Municipality”); and to Authorize the Entering into of a Rate Offer Letter Agreement Pursuant to which the Municipality Will Issue Debentures to OILC. Moved by: Councillor Martyn Seconded by: Councillor Marks Resolved that By-Law No. 20-48 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 12.3 By-Law 20-49 – Confirming all Actions and Proceedings BEING a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September 22, 2020 Meeting. Moved by: Councillor McPhail Seconded by: Councillor Ketchabaw Resolved that By-Law No. 20-49 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 13. ADJOURNMENT Moved by: Councillor Marks Seconded by: Councillor Giguѐre Resolved that we do now adjourn at 11:21 a.m. to meet again on October 13, 2020 at 9:00 a.m. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Page 12 September 22, 2020 Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. Julie Gonyou, Dave Mennill, Chief Administrative Officer. Warden. Page 1 September 22, 2020 ELGIN COUNTY COUNCIL MINUTES September 22, 2020 Council Present: Warden Dave Mennill (in-person) Deputy Warden Duncan McPhail (in-person) Councillor Bob Purcell (electronic) Councillor Sally Martyn (in-person) Councillor Tom Marks (in-person) Councillor Mary French (electronic) Councillor Dominique Giguère (in-person) Councillor Ed Ketchabaw (in-person) Staff Present: Julie Gonyou, Chief Administrative Officer (in-person) Stephen Gibson, County Solicitor (in-person) Nancy Pasato, Manager of Planning (electronic) Jeff Lawrence, Tree Commissioner/Weed Inspector (electronic) Katherine Thompson, Supervisor of Legislative Services (electronic) Carolyn Krahn, Legislative Services Coordinator (in-person) Facilitator: Jennifer Kirkham, Mischevious Cat Productions Inc. Regrets: Councillor Grant Jones, absent with notice 1. CALL TO ORDER Elgin County Council met this 22nd day of September, 2020 in the Administrative Boardroom, at the County Administration Building, St. Thomas at 11:29 a.m. with Warden Mennill in the chair. Some Councillors participated electronically by video conference. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 3. COMMITTEE OF THE WHOLE Moved by: Councillor Giguѐre Seconded by: Councillor Marks Resolved that we do now move into Committee of the Whole Council. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. Page 2 September 22, 2020 4. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 4.1 Woodlands Conservation By-Law – Chief Administrative Officer and County Solicitor The Chief Administrative Officer introduced the presentation on the Woodlands Conservation By-Law by linking the review to Council’s Strategic Plan and discussing the purpose of the review. The County Solicitor gave an overview of legislation and Woodlands Conservation in Elgin County and presented the staff perspective on the Woodlands Conservation By-Law. Consultant, Jennifer Kirkham, facilitated a discussion on how to approach a review of the By-Law. The Chief Administrative Officer will present a report at the October 13th Council Meeting which will summarize Council feedback, identify next steps, detail housekeeping items to be amended and provide information regarding Council’s request for further information. 4.2 Elgin County Council Strategic Plan Final Review – Chief Administrative Officer and County Solicitor Consultant Jennifer Kirkham facilitated a discussion to identify Council’s performance measurement framework. The draft performance measures were developed to correspond with the Action Plans prepared by Council and staff. Council proposed that staff review the performance measures annually with ad hoc reporting if any items in the operational plan or objectives are not on track. 5. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Marks Seconded by: Councillor Ketchabaw Resolved that we do now adopt recommendations of the Committee Of The Whole. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. 6. ADJOURNMENT Moved by: Councillor Purcell Seconded by: Councillor Marks Resolved that we do now adjourn at 1:00 p.m. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Aylmer Mary French Yes Malahide Dominique Giguѐre Yes Page 3 September 22, 2020 Bayham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 8 0 0 - Motion Carried. Julie Gonyou, Chief Administrative Officer. Dave Mennill, Warden. September 1, 2020 Re: Elgin County Community Grant Program Now Accepting Applications Dear Tourism Member, The County of Elgin is pleased to announce that the Elgin County Community Grant Program (CGP) is now open and accepting applications for 2021. The deadline to submit for funding will be November 10th, 2020. The County understands that 2020 has been a difficult year for Community Services and Festival and Event Organizers as a result of the COVID-19 pandemic. Through this program, organizations and services can apply for supplementary funds to strengthen their responsiveness, effectiveness and resilience. The County is reaching out to previous grant applicants to let them know that the grant process for 2021 has changed and to provide organizations with ample time to plan for next year. The Rural Initiatives and Planning Advisory Committee completed a comprehensive review of the CGP to ensure its alignment with Elgin County’s Strategic Plan 2020-2022, to encourage innovative programming and events, and to streamline the application process. The CGP is now broken into two streams: Community Services and Festivals and Events. Organizations may apply to one of these streams per year. These streams are further broken down into “Seed” and “Cultivate” grants. Seed Grants are open to new community organizations or festivals and events wishing to research the feasibility of a new service, program or event, or wishing to launch something new. Cultivate Grants are available to existing community organizations or events that wish to build on their successes, grow their reach, enhance the quality of their offerings, or improve their sustainability with new features, programs, services and outreach methods. Detailed program information and application packages can be accessed on our website www.elgincounty.ca/communitygrantprogram. Physical copies of the packages are available upon request. Please contact communitygrants@elgin.ca if you have any questions. Thank you and we look forward to receiving your 2021 application, Sincerely, Alan Smith, General Manager of Economic Development 1 October 15, 2020 For Immediate Release Elgin County Wants to Hear About Your Internet Connection Central Elgin, ON - The Elgin County Connectivity Committee has launched a survey asking residents and businesses about their internet connectivity experiences. The survey is designed to identify connectivity gaps in Elgin County by asking a series of questions about current internet service, connectivity speeds, and challenges associated with accessing fast reliable internet. This information will be used to help the Committee to identify high-speed internet solutions for Elgin County. Access to fast, reliable internet is an issue the rural municipalities have struggled with for many years. It is crucial that those in underserviced and rural areas have access to the same economic and educational opportunities that their urban counter parts do. The County of Elgin in conjunction with the member municipalities of the Western Ontario Warden’s Caucus have been working to advocate for rural broadband connectivity through the work of the SWIFT project; however, the onset of the COVID-19 pandemic exacerbated the issue as large portions of the population were required to quickly adjust to working and learning from home. “This is a matter of urgency,” said Councillor Tom Marks, Chair of the Committee. “We’ve always had underserviced areas in Elgin County but the pandemic has really revealed our connectivity weaknesses. Internet is no longer a luxury but a basic tool that families and small business owners must have to perform daily activities. I encourage residents of Elgin, no matter where you live, to fill out this survey - the more data we collect, the easier it will he for us to pinpoint areas of greatest need.” Residents and businesses in Elgin County can fill out the Survey online at www.elgincounty.ca/connectivitycommittee or pick up a copy at one of Elgin County’s ten library branches. The Survey will be available until November 6, 2020. The need to increase high-speed internet connectivity throughout Elgin County was identified as a key priority in Elgin County Council’s Strategic Plan 2020-2022. The Connectivity Committee was established to help Council achieve this priority by championing high-speed connectivity across the County for all rural residents. -30- For additional information, please contact: Councillor Tom Marks tmarks@elgin.ca NOTICE OF SERVICE DISRUPTION Port Burwell Pier Please be advised October 26, 2020 – November 6, 2020 the Port Burwell Pier may be inaccessible to the public while concrete surface and crack sealing maintenance repairs are conducted. DATED at the Municipality of Bayham this 13th day of October, 2020. Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 Telephone: 519-866-5521 bayham@bayham.on.ca 1 Paul Shipway To:AMO President Subject:RE: Proposed Transition schedule for your Blue Box program to the new Full Producer Responsibility regulation Dear Mayor/Head of Council, Re: Proposed Transition schedule for your Blue Box program to the new Full Producer Responsibility regulation I wanted to follow up with you regarding the proposed transition schedule for your Blue Box program to the new full producer responsibility regulation. Minister Yurek announced the posting of the draft Blue Box resolution under the RRCEA. It will be on the EBR for 45 days, and comments are due December 3, 2020. The draft regulation contains a proposed transition schedule for municipal blue box programs. The announcement made the following clear:  Communities that have a program today, regardless of size, will receive mandatory servicing by producers in the future,  The program will be required to expand to all communities (with the exception of the far north) along with schools, long term care and retirement homes, parks and public spaces by 2026,  Input from municipal governments about when they desired to transition was accommodated as much as possible, but not in all cases. We are pleased the Minister responded to many of the concerns brought forward by municipal governments. He and this government should be commended for moving this important initiative forward. It will be helpful to continue to encourage that this regulation be approved in a manner that aligns with what municipal governments have advocated for many years – better environmental and economic outcomes. Thanks to all of you for your work on this file and to the many of you who provided a resolution regarding your preferred date for transition. We have included an analysis of the preferred dates municipal Councils identified versus what is proposed in the draft regulation (Attached). AMO worked diligently to ensure the Ministry had both a copy of all municipal resolutions passed related to the Blue Box transition, as well as, providing them with a full summary of resolutions. We also met with the Ministry on multiple occasions to ensure they understood the list we had provided and why it was reasonable based on the recommendations in David Lindsay's Mediation Report. When the list of municipal government resolutions was prorated based on when in the year municipal governments wanted to transition (see Table below), the Ministry had a list that resulted in roughly one-third of the program transition per year. This was the stated objective from producers and industry to disperse the full cost over a three-year period. 2 Total Households Served Total Population Collected Marketed Net Cost Total Residential Waste Generated 2023 - resolutions 40.45% 38.00% 38.12% 37.78% 38.32% 38.91% 2024 - resolutions 29.14% 29.50% 28.73% 28.18% 27.94% 28.83% 2025 - resolutions 25.21% 28.45% 29.10% 29.35% 26.97% 29.69% Total - resolutions 94.81% 95.96% 95.95% 95.31% 93.23% 97.43% As we always reiterated in our correspondence with you, the final decision on the transition schedule rests with the provincial government. They have indicated that they used your preferred dates but also included geographical catchments, tonnes and costs to set the schedule. We understand changes to transition dates could be problematic for some, especially based on contractual relationships or other issues. We would encourage you to ensure the Ministry is directly aware of your concerns and would appreciate it if you could copy us on your correspondence. If you have any questions or require further details please contact Dave Gordon at 416 389 4160 or dgordon@amo.on.ca. Sincerely, Graydon Smith AMO President Mayor of the Town of Bracebridge Spam Phish/Fraud Not spam Forget previous vote 1 Analysis: Blue Box Transition Schedule Comparison with Preferred Municipal Transition Dates The Ministry of the Environment, Conservation and Parks has proposed a producer responsibility regulation for the Blue Box Program. The draft regulation is currently posted for a 45-day consultation period on the province’s Environmental and Regulatory Registries (https://ero.ontario.ca/notice/019- 2579). The Association of Municipalities of Ontario sent the preferred transition dates as chosen by Council to the Ministry, between January and October 2020. The Ministry is consulting on the proposed transition groupings and with First Nations as it works to finalize the regulation and identify calendar dates for each transitioning program within a given year. If the date provided by the Ministry in the draft Regulation is problematic for your community, we encourage you to provide this information to the Ministry at ministry.mecp@ontario.ca. Eligible Community Ministry’s Proposed Transition Year in the Regulation Year that Council Preferred to Transition Addington Highlands, Township of 2025 2023 Admaston/Bromley, Township of 2025 N/A Alfred and Plantagenet, Township of 2023 N/A Algonquin Highlands, Township of 2024 2023 Armour, Township of 2025 2023 Armstrong, Township of 2025 N/A Arnprior, Town of 2023 2023 Ashfield-Colborne-Wawanosh, Township of 2025 N/A Assiginack, Township of 2025 N/A Athens, Township of 2025 N/A Atikokan, Township of 2025 N/A Augusta, Township of 2025 2024 Aylmer, Town of 2023 2023 Baldwin, Township of 2025 N/A Bancroft, Town of 2025 N/A Barrie, City of 2024 2024 Bayham, Municipality of 2023 2023 Beckwith, Township of 2023 2023 Billings, Township of 2025 2023 Blind River, Town of 2025 2024 Bluewater Recycling Association 2024 2024 Bonfield, Township of 2025 N/A 2 Eligible Community Ministry’s Proposed Transition Year in the Regulation Year that Council Preferred to Transition Bonnechere Valley, Township of 2025 2023 Brant, County of 2025 2024 Brantford, City of 2025 2024 Brockville, City of 2025 2023 Bruce Area Solid Waste Recycling 2025 2025 Brudenell, Lyndoch and Raglan, Township of 2025 2025 Burk's Falls, Village of 2025 2023 Callander, Municipality of 2025 2023 Calvin, Municipality of 2025 N/A Carleton Place, Town of 2023 2023 Carling, Township of 2025 2023 Carlow Mayo, Township of 2025 2023 Casey, Township of 2025 N/A Casselman, Village of 2023 2023 Central Elgin, Municipality of 2023 2023 Central Frontenac, Township of 2025 2023 Central Manitoulin, Township of 2025 2025 Charlton and Dack, Municipality of 2025 N/A Chatham-Kent, Municipality of 2024 2023 Chatsworth, Township of 2023 N/A Chisholm, Township of 2025 N/A Clarence-Rockland, City of 2023 2023 Cobalt, Town of 2025 N/A Cochrane, Corporation of the Town of 2025 2023 Coleman, Township of 2025 N/A Conmee, Township of 2024 N/A Cornwall, City of 2025 2024 Deep River, Town of 2025 2023 Deseronto, Town of 2025 2023 Drummond-North Elmsley, Township of 2023 2023 Dryden, City of 2023 2023 Dufferin, County of 2023 2023 Durham, Regional Municipality of 2024 2023 Dutton-Dunwich, Municipality of 2023 2023 Dysart et al, Township of 2024 2023 East Ferris, Municipality of 2025 N/A Edwardsburgh Cardinal, Township of 2025 2023 Elizabethtown-Kitley, Township of 2025 2023 Elliot Lake, City of 2025 2025 Emo, Township of 2025 N/A Englehart, Town of 2025 2025 Enniskillen, Township of 2023 2023 3 Eligible Community Ministry’s Proposed Transition Year in the Regulation Year that Council Preferred to Transition Espanola, Town of 2025 N/A Essex-Windsor Solid Waste Authority 2024 2024 Evanturel, Township of 2025 2024 Faraday, Township of 2025 2024 Fort Frances, Town of 2025 2024 French River, Municipality of 2025 N/A Front of Yonge, Township of 2025 2023 Frontenac Islands, Township of 2025 N/A Gananoque, Town of 2025 2023 Gauthier, Township of 2025 N/A Georgian Bluffs, Township of 2023 N/A Gillies, Township of 2024 N/A Goulais Local Service Board 2023 N/A Greater Madawaska, Township of 2025 N/A Greater Napanee, Township of 2025 2023 Greater Sudbury, City of 2025 N/A Grey Highlands, Municipality of 2023 N/A Guelph, City of 2025 2023 Haldimand, County of 2024 2023 Halton, Regional Municipality of 2025 2025 Hamilton, City of 2025 2023 Hanover, Town of 2025 2024 Harley, Township of 2025 N/A Hastings Highlands, Municipality of 2024 2023 Hawkesbury Joint Recycling 2023 2023 Head, Clara and Maria, Townships of 2025 2023 Hearst 2025 2023 Highlands East, Municipality of 2024 2023 Hilliard, Township of 2025 2025 Hilton Beach, Village of 2025 N/A Horton, Township of 2025 2023 Howick, Township of 2024 2023 Hudson, Township of 2025 N/A Huron Shores, Municipality of 2025 2023 James, Township of 2025 N/A Kapuskasing, Town of 2025 2023 Kawartha Lakes, City of 2024 2023 Kearney, Town of 2025 N/A Kenora, City of 2023 2023 Kerns, Township of 2025 N/A Killaloe, Hagarty, and Richards, Township of 2025 N/A Killarney, Municipality of 2025 2025 4 Eligible Community Ministry’s Proposed Transition Year in the Regulation Year that Council Preferred to Transition Kingston, City of 2025 N/A Kirkland Lake, Town of 2025 2023 Laird, Township of 2025 N/A Lanark Highlands, Township of 2025 N/A Larder Lake, Township of 2025 N/A Latchford, Town of 2025 N/A Laurentian Hills, Town of 2025 2024 Leeds and the Thousand Islands, Township of 2025 N/A Limerick, Township of 2025 N/A London, City of 2023 2023 Loyalist, Township of 2025 2023 Macdonald, Meredith & Aberdeen Additional, Township of 2025 N/A Machar, Township of 2025 N/A Madawaska Valley, Township of 2025 2025 Magnetawan, Municipality of 2025 2023 Malahide, Township of 2023 2023 Marathon, Town of 2025 N/A Matachewan, The Corporation of the Township of 2025 N/A Mattice-Val Cote, Municipality of 2025 2023 McDougall, Municipality of 2025 N/A McGarry, Township of 2025 N/A McKellar, Township of 2025 N/A McMurrich/Monteith, Township of 2025 N/A Mcnab-Braeside, Township of 2023 2023 Meaford, Municipality of 2023 2023 Merrickville-Wolford, Village of 2023 N/A Minden Hills, Township of 2024 N/A Mississippi Mills, Town of 2023 2023 Montague, Township of 2023 2023 Muskoka, District Municipality of 2024 2023 Nairn & Hyman, Township of 2025 2023 Neebing, Municipality of 2024 2023 Newbury, Village of 2023 N/A Niagara, Regional Municipality of 2024 2023 Nipissing, Township of 2025 N/A Norfolk, County of 2024 2024 North Bay, City of 2025 2023 North Dundas, Township of 2025 2024 North Frontenac, Township of 2025 N/A North Glengarry, Township of 2025 2024 5 Eligible Community Ministry’s Proposed Transition Year in the Regulation Year that Council Preferred to Transition North Grenville, Municipality of 2023 N/A North Huron, Township of 2025 N/A North Stormont, Township of 2025 2025 Northeastern Manitoulin & Islands, Town of 2025 N/A Northern Bruce Peninsula, Municipality of 2025 2025 Northumberland, County of 2024 2023 O’Connor, Township of 2024 2023 Oliver Paipoonge, Municipality of 2024 N/A Orillia, City of 2024 2024 Ottawa Valley Waste Recovery Centre 2025 2025 Ottawa, City of 2023 2023 Owen Sound, City of 2023 2023 Oxford, Restructured County of 2025 2025 Papineau-Cameron, Township of 2025 2024 Parry Sound, Town of 2025 2023 Peel, Regional Municipality of 2024 2024 Perry, Township of 2025 2023 Perth, Town of 2025 2025 Peterborough, City of 2024 2023 Peterborough, County of 2024 2023 Petrolia, Town of 2023 N/A Plympton-Wyoming, Town of 2023 2023 Powassan, Municipality of 2025 2024 Prescott, Town of 2025 2023 Prince, Township of 2023 2023 Quinte Waste Solutions 2025 2025 Rainy River, Town of 2025 N/A Red Lake, Municipality of 2023 2023 Renfrew, Town of 2025 2023 Rideau Lakes, Township of 2025 2024 Russell, Township of 2025 2023 Sables-Spanish Rivers, Township of 2025 2023 Sarnia, City of 2023 2023 Sault Ste. Marie, City of 2023 2023 Seguin, Township of 2025 2023 Shuniah, Municipality of 2024 N/A Simcoe, County of 2024 2023 Sioux Lookout, The Corporation of the Municipality of 2025 2023 Sioux Narrows Nestor Falls, Township of 2023 2023 Smiths Falls, Town of 2025 2023 South Dundas, Township of 2025 2024 6 Eligible Community Ministry’s Proposed Transition Year in the Regulation Year that Council Preferred to Transition South Frontenac, Township of 2025 N/A South Glengarry, Township of 2025 N/A South Stormont, Township of 2025 2024 Southgate, Township of 2023 2023 Southwest Middlesex, Municipality of 2023 2023 Southwold, Township of 2023 2023 Spanish, Town of 2025 2023 St. Charles, Municipality of 2025 2025 St. Clair, Township of 2023 2023 St. Joseph, Township of 2025 N/A St. Thomas, City of 2023 2023 Stone Mills, Township of 2025 N/A Stratford, City of 2024 2023 Strong, Township of 2025 2023 Sundridge, Village of 2025 2023 Tarbutt & Tarbutt Additional, Township of 2025 2023 Tay Valley, Township of 2025 2024 Temiskaming Shores, City of 2025 2025 Terrace Bay, Township of 2025 N/A Thames Centre, Municipality of 2023 2023 The Archipelago, Township of 2025 N/A The Blue Mountains, Town of 2023 N/A The Nation, Municipality 2023 2023 Thunder Bay, City of 2024 2023 Timmins, City of 2025 2023 Toronto, City of 2023 2023 Tri-Neighbours 2025 2025 Tudor & Cashel, Township of 2025 2024 Waterloo, Regional Municipality of 2024 2024 Wellington, County of 2025 2023 West Elgin, Municipality of 2023 2023 West Grey, Municipality of 2025 2023 West Nipissing, Municipality of 2025 N/A Westport, Village of 2025 2023 Whitestone, Municipality of 2025 N/A Whitewater Region, Township of 2025 N/A Wollaston, Township of 2025 N/A York, Regional Municipality of 2025 2025 ONTARIO ENERGY BOARD NOTICE TO CUSTOMERS OF EPCOR NATURAL GAS LIMITED PARTNERSHIP EPCOR Natural Gas Limited Partnership has applied to raise its natural gas rates. Learn more. Have your say. EPCOR Natural Gas Limited Partnership has applied to the Ontario Energy Board to raise its natural gas rates, effective January 1, 2021. If the application is approved as filed, a typical residential customer of EPCOR Natural Gas Limited Partnership in the Aylmer area, will see the following increase: Customer Type 2021 Annual Bill Increase ($/Year) General Service Residential $24.17 The requested rate increase is set using an OEB-approved formula which is tied to inflation and other factors intended to promote efficiency. The rate increase also includes EPCOR Natural Gas Limited Partnership’s request to recover the OEB-approved revenue requirement for the Spring Water Pipeline Project and the Putnam-Culloden Pipeline Project and to dispose of the balances in certain deferral and variance accounts. Other customers may also be affected. It is important to review the application carefully to determine whether you may be affected by these changes. THE ONTARIO ENERGY BOARD WILL HOLD A PUBLIC HEARING The Ontario Energy Board (OEB) will hold a public hearing to consider the application filed by EPCOR Natural Gas Limited Partnership (ENGLP). During the hearing, which could be an oral or written hearing, we will question ENGLP on the request for rate increases. We will also hear questions and arguments from individuals that have registered to participate (called intervenors) in the OEB’s hearing. At the end of this hearing, the OEB will decide what, if any, rate increases will be allowed. The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. • You can review ENGLP’s application on the OEB’s website now • You can file a letter with your comments, which will be considered during the hearing • You can become an intervenor. As an intervenor you can ask questions about ENGLP‘s application and make arguments on whether the OEB should approve ENGLP‘s request. Apply by November 9, 2020 or the hearing will go ahead without you and you will not receive any further notice of the proceeding • At the end of the process, you can review the OEB’s decision and its reasons on our website LEARN MORE Our file number for this case is EB-2020-0234. To learn more about this hearing, find instructions on how to file a letter with your comments or become an intervenor, or to access any document related to this case, please enter the file number EB-2020-0234 on the OEB website: www.oeb.ca/participate. You can also phone our Consumer Relations Centre at 1-877-632-2727 with any questions. ORAL VS. WRITTEN HEARINGS There are two types of OEB hearings – oral and written. ENGLP has asked for a written hearing. If you think an oral hearing is needed, you can write to the OEB to explain why by November 9, 2020. PRIVACY If you write a letter of comment, your name and the content of your letter will be put on the public record and the OEB website. However, your personal telephone number, home address and email address will be removed. If you are a business, all your information will remain public. If you apply to become an intervenor, all information will be public. This rate hearing will be held under section 36 of the Ontario Energy Board Act, 1998, S.O. 1998, c.15 Schedule B. ONTARIO ENERGY BOARD NOTICE TO CUSTOMERS OF ENBRIDGE GAS INC. Enbridge Gas Inc. has applied to raise its natural gas rates effective April 1, 2021, to recover costs associated with the federal government’s Greenhouse Gas Pollution Pricing Act. Learn more. Have your say. Enbridge Gas Inc. (Enbridge Gas) has applied to the Ontario Energy Board for approval to increase its rates effective April 1, 2021, to recover the costs associated with meeting its obligations under the federal government’s Greenhouse Gas Pollution Pricing Act. The Greenhouse Gas Pollution Pricing Act establishes a carbon pricing program under which a natural gas utility in Ontario, such as Enbridge Gas, is required to pay a carbon charge to the federal government for emissions from the natural gas that it delivers to its customers, and for excess emissions from the operation of Enbridge Gas’s natural gas distribution system. The federal carbon charge came into effect on April 1, 2019, increased on April 1, 2020, and will increase again on April 1, 2021. Enbridge Gas says that if its application is approved as filed, it will have the following bill impacts: • A typical residential customer in the EGD rate zone (former customers of Enbridge Gas Distribution Inc.) will see an annual bill increase of $47.08. • A typical residential customer in the Union rate zones (former customers of Union Gas Limited), will see an annual bill increase of $43.23. Other customers, including businesses, will also be affected. THE ONTARIO ENERGY BOARD WILL HOLD A PUBLIC HEARING The OEB will hold a public hearing to consider Enbridge Gas’s application. During this hearing, which could be an oral or written hearing, we will question Enbridge Gas on its application. We will also hear questions and arguments from individuals that have registered to participate (called intervenors) in the OEB’s hearing. The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. • You can review Enbridge Gas’s application on the OEB’s website now • You can file a letter with your comments, which will be considered during the hearing • You can become an intervenor. As an intervenor you can ask questions about Enbridge Gas’s application and make arguments on whether the OEB should approve Enbridge Gas’s request. Apply by November 3, 2020 or the hearing will go ahead without you and you will not receive any further notice of the proceeding • At the end of the process, you can review the OEB’s decision and its reasons on our website LEARN MORE Our file number for this case is: EB-2020-0212. To learn more about this hearing, find instructions on how to file a letter with your comments or become an intervenor, or to access any document related to this case please select the file number EB-2020-0212 from the list on the OEB website: www.oeb.ca/notice. You can also phone our Consumer Relations Centre at 1-877-632-2727 with any questions. ORAL VS. WRITTEN HEARINGS There are two types of OEB hearings – oral and written. Enbridge Gas has applied for a written hearing. The OEB will determine at a later date whether to proceed by way of a written or oral hearing. If you think an oral hearing is needed, you can write to the OEB to explain why by November 3, 2020. PRIVACY If you write a letter with your comments, your name and the content of your letter will be put on the OEB’s public record and the OEB website. However, your personal telephone number, home address and email address will be removed. If you are a business, all your information will remain public. If you apply to become an intervenor, all information will be public. This hearing will be held under section 36 of the Ontario Energy Board Act, 1998, S.O. 1998, c.15 (Schedule B). Ontario Energy Board Commission de l’énergie de l’Ontario REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO|Clerk DATE: November 5, 2020 REPORT: CAO-44/20 SUBJECT: OFF-ROAD VEHICLE REGULATIONS BACKGROUND On August 1, 2002, the Council of the Corporation of the Municipality of Bayham passed By-law No. 2002-052, being a by-law to prohibit/regulate the use of Off-Road Vehicles. By-law 2002- 052, which prohibits the use of Off-Road Vehicles on Municipal Highways is attached hereto as Appendix ‘A’. On February 17, 2004 the Elgin County Council passed the following resolution: THAT the County of Elgin should not permit the use of County Roads by Off-Road Vehicles as defined under the Highway Traffic Act Section 191.8, and also THAT the municipalities of Elgin and the Police Services Board be so informed. On February 26, 2004 the Elgin Group Police Services Board issued the correspondence attached hereto as Appendix ‘B’. Effective July 1, 2015, the Province amended the following regulations to permit more types of off-road vehicles on highways, with the appropriate municipal by-law or jurisdictional approval: •Off-Road Vehicle Act, 1990 •Highway Traffic Act, 1990 (Part X.3 - Off-road Vehicles) •Highway Traffic Act Regulation 316/03 (Operation of Off-road Vehicles on Highways) On June 18, 2015 the Council of the Corporation of the Municipality of Bayham received the correspondence attached hereto as Appendix ‘C’ from the Ministry of Transportation re Off- Road Vehicle Use in Ontario, for information. On September 8, 2015 Elgin County Council passed a resolution reaffirming the February 17, 2004 decision of Elgin County Council with the following justification: Staff concluded that County roads have not been designed nor being maintained for ORVs and ATVs to operate on the same road platform. The County’s insurer confirmed an increased liability and operational costs if such use was permitted by by-law. Therefore, staff does not recommend permitting ORVs and ATVs to use County roads. As of July 1, 2020, the province expanded the types of off-road vehicles permitted on-road to two new additional types: off-road motorcycles commonly known as dirt bikes; and, extreme terrain vehicles, which are semi-amphibious vehicles with six or more wheels. Effective January 1, 2021, for municipalities listed in Regulation 8/03, all Off-Road Vehicle (ORV) types, will automatically be permitted to use municipal roads unless a municipality passes a by-law restricting or prohibiting their use. On September 22, 2020, Elgin County Council considered the staff report, attached hereto as Appendix ‘D’ and passing of a by-law to prohibit ORVs on Elgin County Roads. After considerable discussion, Elgin County Council passed the following resolution: RESOLVED THAT the matter be deferred until the Director of Engineering Services has solicited feedback from the local municipalities, the Elgin Group Police Services Board, and the Ontario Federation of Agriculture regarding the use of Off-Road Vehicles on Elgin County roads, and; THAT the Director of Engineering Services report back to Council with an overview of alternative options and a draft by-law, which incorporates stakeholder feedback. As communicated by the Elgin County Director of Engineering Services, of particular concern for County Council, was the Municipality’s capacity to enforce such a by-law were it to be enacted. Elgin County Council are requesting further information from each of Elgin County’s lower-tier municipalities regarding the use of Off-Road Vehicles to cross Elgin County roads, and if lower-tier municipalities will be permitting use of Off-Road Vehicles on municipal roads. DISCUSSION Presently Off-Road Vehicles are prohibited on Bayham municipal highways in the Municipality of Bayham. The Municipality presently has reoccurring issues with Off-Road Vehicle use and trespass which create operational and enforcement concerns. Trespassing in Ontario is dealt with under the Trespass to Property Act. Under that Act, anyone who enters property without permission or a right to enter, or refuses to leave property after being asked, is guilty of an offence and may be subject to a fine of up to $2,000. If the trespass causes damage to property, the trespasser can also be ordered to pay compensation up to $1,000. The Province has also passed set fines in relation to the Trespass to Property Act and as a result an officer can issue a ticket to anyone caught trespassing. The enforcement concern is capturing trespassers. RECOMMENDATION 1.THAT Report CAO-44/20 re Off-Road Vehicle Regulations be received for information. Respectfully Submitted by: Paul Shipway CAO|Clerk 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, Director of Engineering Services Peter Dutchak, Deputy Director of Engineering Services DATE: September 15, 2020 SUBJECT: Legislative Amendments to the Highway Traffic Act - Off Road Vehicle Use on Public Roads RECOMMENDATION: THAT the appropriate by-law be prepared to prohibit the use of “Off Road Vehicles” as defined by the Highway Traffic Act on Elgin County roads, and; THAT a copy of the report be provided to Elgin’s local municipal partners and the Elgin Group Police Services Board. INTRODUCTION: Effective July 1, 2020 the Ministry of Transportation has made legislative amendments to the Highway Traffic Act (HTA) to add additional types of off-road vehicles (ORVs) to the existing list of ORVs permitted on public roads. Municipalities must create new permissive by-laws to enable their use on public roads under the municipality’s jurisdiction if so desired. Effective January 1, 2021, for municipalities listed in Regulation 8/03, all ORV types, including the new vehicle types, will automatically be permitted to use municipal roads unless a municipality passes a by-law restricting or prohibiting their use. The list of municipalities provided in Regulation 8/03 includes all of Elgin’s local municipal partners with the exception of the Town of Aylmer and does not include the County of Elgin. Staff reports regarding the use of ORVs on County roads have been tabled before County Council on two previous occasions; in March 2004 and September 2015 respectively (reports attached). In both instances County Council supported the following resolution; “THAT the County of Elgin does not agree to allow use of County Roads by “Off Road Vehicles” as defined under the Highway Traffic Act, Section 191.8.” 2 DISCUSSION: Recent legislative amendments have increased the ORV types permitted on municipal roads and allow municipalities to create new by-laws prohibiting their use. Proposed for January 1, 2021, in local municipalities listed in Regulation 8/03, all types of ORVs will automatically be permitted to use municipal roads. Municipalities must create a by-law to restrict or prohibit their use. Regulation 8/03 lists all of Elgin’s local municipal partners with the exception of the Town of Aylmer and does not include the County of Elgin. Staff consulted the OPP, the County Solicitor and the County’s Insurer for their comments as it relates to ORV use on County roads. Received comments are summarized below. OPP – Does not support ORV use on County roads for numerous reasons. Speed variation between cars and trucks with ORVs could be catastrophic. Size and speed variation of vehicles is a great causal factor in motor vehicles collisions. Enforcement related to ORVs has proven to be difficult as there seems to be a large number of riders who fail to stop for police which can prove to be dangerous to the operator and public. There are certainly responsible riders and owners who comply with the laws and regulation laid out for ORVs. However, the added complexity of slower moving vehicles on County Roads may have dire consequences. County Solicitor – The expansion and permission of use of ORVs on County highways will attract a significant risk of liability for personal injury/death and property claims to Elgin County as owner/municipal authority with applicable jurisdiction over such highways in respect of inevitable accident/collision incidents thereon. In my opinion, it is both short-sighted and naïve to simply take the position that extended permission for ORV on County highways is acceptable simply because the Province of Ontario has moved to allow such use. In a province as vast as Ontario, there are practical realities, including but not limited to the nature and volume, which should be accounted for in determining whether such extended permission should be granted. The result of such differing realities is that the extension for use of ORVs in southwestern Ontario will and should be different from that in, for example, remote areas in northwestern Ontario. I strongly recommend that use of ORV on Elgin County highways be prohibited, and out of an abundance of caution, Elgin County enact a by-law prohibiting such use on Elgin County highways. County Insurer and Consultant - I don’t believe ORVs have a place on public roads. Bodily injury is greater and essentially, I see more liability policy claims from accident victims. It would be prudent for the County of Elgin to continue in 3 the same direction as they have in the past…with continued restriction for ORV use on County Roads by by-law. Furthermore, many ORVs are generally not recommended for use on paved surfaces by ORV manufacturers. Municipalities already have numerous areas of potential risk exposure. As such, it would make sense to not introduce another risk exposure, especially one from an inherently high-risk activity. County staff share similar opinions to the comments received from the OPP, County Solicitor and County Insurer. Staff are also cognizant of roadway design fundamentals that have not explicitly incorporated ORVs as vehicle types using County roads into road design. In addition, staff would anticipate an increased road maintenance demand on road shoulder sections that experience high ORV usage. Acknowledging County Council’s previous position regarding ORV use on County roads, and considering comments received from the OPP, the County Solicitor and the County’s Insurer, staff continues to recommend the prohibition of ORV use on County roads. Anticipated legislation amendments on January 1, 2021 will automatically permit ORV use upon the municipal roads under the jurisdiction of local municipalities listed in Regulation 8/03. Although the County of Elgin is not listed within Regulation 8/03, it is prudent for the purposes of public clarity to pass a by-law prohibiting such use. The County Solicitor has also recommended to enact a by-law prohibiting the use of ORVs on County roads. FINANCIAL IMPLICATIONS: None. 4 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ☒ Ensuring alignment of current programs and services with community need. ☐ Exploring different ways of addressing community need. ☐ Engaging with our community and other stakeholders. ☐ Planning for and facilitating commercial, industrial, residential, and agricultural growth. ☐ Fostering a healthy environment. ☐ Enhancing quality of place. ☐ Ensuring we have the necessary tools, resources, and infrastructure to deliver programs and services now and in the future. ☐ Delivering mandated programs and services efficiently and effectively. LOCAL MUNICIPAL PARTNER IMPACT: Proposed legislation amendments to the Highway Traffic Act will automatically permit ORV use on local municipal roads throughout Elgin County (with the exception of the City of St. Thomas and the Town of Aylmer which are not included in Regulation 03/08) beginning January 1, 2021. Depending on the action of Elgin’s local municipal partners, signage may be necessary to inform road users as to which roads ORVs are permitted to use. COMMUNICATION REQUIREMENTS: It is recommended that a copy of this report be circulated to the Elgin Group Police Services Board. It is also recommended that the notice of ORV prohibition on Elgin County Roads be posted on the County of Elgin’s website to increase public awareness. CONCLUSION: Effective January 1, 2021, for municipalities listed in Regulation 8/03, all ORV types, will automatically be permitted to use municipal roads unless a municipality passes a by-law restricting or prohibiting their use. The list of municipalities provided in Regulation 8/03 includes all of Elgin’s local municipal partners with the exception of the Town of Aylmer and does not include the County of Elgin. Staff solicited comments from the OPP, County Solicitor and the County’s Insurer with respect to ORV use on Elgin County Roads. All parties endorsed the prohibition of 5 ORV use on County roads based upon their experience and professional fields of expertise. County Council has previously supported the prohibition of ORV use on County roads by resolution in 2004 and in 2015. As recommended by the County Solicitor, a by-law should be enacted prohibiting ORV use on County Roads out of an abundance of caution. Approved for Submission Julie Gonyou Chief Administrative Officer All of which is Respectfully Submitted Brian Lima Director of Engineering Services Peter Dutchak Deputy Director of Engineering Services REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO|Clerk DATE: November 5, 2020 REPORT: CAO-45/20 SUBJECT: RFP 20-03 REALTY SERVICES BACKGROUND On June 18, 2015, the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-37/15 re RFP 15-01 – Realty Services be received for information; AND THAT the Council direct staff to bring forward a by-law to enter into a Realty Services Agreement with Morgan Realty Inc. On September 28, 2020 the Municipality issued RFP 20-03 Realty Services. RFP 20-03 Realty Services closed on October 27, 2020 at 11:00 AM. A copy of RFP 20-03 is attached hereto as Appendix ‘A’. DISCUSSION The submitted bids were assessed pursuant to the criteria within RFP 20-03. The results of RFP 20- 03 is as follows: RFP 20-03 Realty Services Bidder Background & Qualifications Costs Additional Information Total Land/Max Realty Inc. 2 3 1 6 Morgan Realty Inc. 4 2 3 9 The Municipality currently utilizes the services of Morgan Realty Inc. RECOMMENDATION 1.THAT Report CAO-45/20 re RFP 20-03 - Realty Services be received for information; 2.AND THAT the Council direct staff to utilize Morgan Realty Inc. for Realty Services pursuant to RFP 20-03. Respectfully Submitted by: Paul Shipway CAO|Clerk REQUEST FOR PROPOSAL RFP 20-03 REALTY SERVICES RFP CLOSING: TUESDAY OCTOBER 27, 2020 AT 11:00 A.M. Municipality of Bayham P.O. Box 160 56169 Heritage Line Straffordville, ON N0J 1Y0 Page -2- The Corporation of the Municipality of Bayham Request for Proposal for Realty Services Section 1 - Instructions to Proponents 1. The Municipality of Bayham is a lower tier municipality in the eastern portion of the County of Elgin. The Municipality of Bayham was established on January 1, 1998 through amalgamation of the former Township of Bayham and the former villages of Port Burwell and Vienna. 2. In an effort to facilitate the sale of surplus properties, the Municipality wishes to list properties with the assistance of a realtor. A realtor would market the properties and assist the Municipality in selling the properties for fair market value. 3. Realtor shall mean an individual(s) who performs the service of listing, marketing and selling properties and shall include a real estate agent, a broker or any individual employed and properly licensed to sell real estate in the Province of Ontario. 4. From time to time, the Municipality declares properties to be surplus to Municipal needs. As part of the surplus process, the Municipality obtains valuation reports on the properties. 5. The Municipality cannot guarantee the quantity or frequency of surplus properties to be listed however, the Municipality reserves the right to list any, all or none of the properties declared surplus to Municipal needs. 6. This request for proposal is intended to solicit submissions of interest from potential realty services providers. As such, the Municipality makes no guarantees or representations whatsoever that any respondent will be retained regardless of the strength of it or any part of its response. Given the nature of the services sought and the underlying nature of the relationship, the Municipality reserves the right at all times to retain any person and/or firm for any services at its entire discretion. 7. This request does not create, and should not be construed as creating, any contractual relationship or obligations between the Municipality 8. Submissions shall be submitted sealed in an envelope, which is clearly marked “RFP 20-03 Realty Services” Submissions will be received at: Municipality of Bayham 56169 Heritage Line, Straffordville, ON N0J 1Y0 Page -3- not later than 11:00 A.M. local time, Tuesday, October 27, 2020 Any proposal not necessarily accepted. 9. The proponent is advised that inquiries regarding the interpretation of the proposal and contract document shall be written and directed to the Municipality of Bayham to Paul Shipway, CAO|Clerk. Email: pshipway@bayham.on.ca Section 2 – Tender Selection 1. The Municipality of Bayham will assess the submission contents utilizing the following assessment rubric. RFP 20-03 Assessment Rubric Excellent Good Average Poor Rating 4 3 2 1 2. Interested realtors may respond to this request. In doing so, responses shall set out, concisely but in adequate detail, the information sought below. Failure to include requested information may result in the submissions not being considered. a. Background & Qualifications i. Provide a brief history and description of the realty firm. ii. Provide a resume of the individual(s) who will list the properties including a brief summary of notable transactions and achievements. iii. Identify the nature of any potential conflict of interest with the Municipality. b. Costs i. State any fees and/or rates for the services to be provided. Please include any commission fees, handling fees, advertising fees or any fees which will be charged. Please include taxes where applicable. ii. State any considerations with respect to billing or payment of fees and expenses. c. Other Information i. Provide information regarding the process for listing the properties. ii. Provide information regarding the marketing of the properties listed for sale (i.e. signage, where the properties would be listed) iii. Provide a timeline including any expiration dates which may be relevant to the realty services. iv. Provide a sample contract if the company requires the signature of contracts for services. v. Provide details of any warranties and/or limitations related to the sale of the properties. vi. Provide details regarding to any insurance coverage you or your firm carries and how it would relate to the protection of the Municipality. vii. Provide any other relevant information you believe may be Page -4- appropriate to consider your realty services. d. Please include the attached "Statement of Interested Firm/Individual" form with the bid submission. Page -5- MUNICIPALITY OF BAYHAM REQUEST FOR PROPOSAL REALTY SERVICES STATEMENT OF INTERESTED FIRM/INDIVIDUAL I/We have read and understand all of the requirements of the request for proposal contained in this document. I/We acknowledge that I/we have the power to bind the corporation and have set my/our hand and seal below. Dated at this day of ,2020. Witness Signature of Authorized Person Printed Name of Authorized Person Position Please include this "Statement of Interested Firm/Individual" form with the bid submission. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2020-081 A PROVISIONAL BY-LAW TO PROVIDE FOR DRAINAGE WORKS IN THE MUNICIPALITY OF BAYHAM IN THE COUNTY OF ELGIN KNOWN AS THE REIMER DRAIN WHEREAS the Engineer Spriet Associates on behalf of the Municipality of Bayham in accordance with Section #78(1) of the Drainage Act, R.S.O. 1990, requests that the following lands and roads be drained by drainage works: Parts of Lot 111, Concession North Gore, Municipality of Bayham AND WHEREAS, the Council of the Municipality of Bayham has procured Engineer Report No. 220057, prepared by Spriet Associates, dated October 5, 2020, which is attached hereto as Schedule “A”, and forms part of this By-law. AND WHEREAS the estimated total cost of constructing the drainage work is $24,900.00; AND WHEREAS the Council is of the opinion that the drainage of the area is desirable; NOW THEREFORE the Council of the Municipality of Bayham enacts as follows: 1. Engineer Report No.220057, dated October 5, 2020 and attached hereto, is hereby adopted and the drainage works as therein indicated and set forth are hereby authorized and shall be completed in accordance therewith. 2.1 The Corporation of the Municipality of Bayham may borrow, on the credit of the Corporation, the amount of $24,900.00 being the amount necessary for the drainage works or other tendered and awarded amount by Council. 2.2 The Corporation may arrange for the issue of debentures on its behalf for the amount borrowed less the total amount of, (a) grants received under Section #85 of the Act; (b) commuted payments made in respect of lands and roads assessed within the municipality; (c) monies paid under Subsection #61(3) of the Act; and monies assessed in and payable by another municipality, and such debentures shall be made payable within five (5) years from the date of the debenture and shall bear interest at the rate established by the Ontario Ministry of Agriculture, Food and Rural Affairs pursuant to the Tile Drainage Act as of the date of passing of this By-law. By-law No. 2020-081 A special equal rate sufficient to redeem the principal and interest on the debentures shall be levied upon the lands and roads as set forth in the attached Schedule "A" to be collected in the same manner and at the same time as other taxes are collected in each year for five (5) years after the passing of this by-law. 4. For paying the amount of $0 being the amount assessed upon the lands and roads belonging to or controlled by the municipality, a special rate sufficient to pay the amount assessed plus interest thereon shall be levied upon the whole rateable property in the Municipality of Bayham in each year for five (5) years after the passing of this Provisional By-law to be collected in the same manner and at the same time as other taxes are collected. 5. All assessments of $500.00 or less are payable in the first year in which the assessment is imposed. 6. This By-law comes into force on the passing thereof and may be cited as the “Reimer Drain”. READ A FIRST, SECOND, THIRD TIME AND FINALLY PASSED this 5th day of November, 2020 ____ ________________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2020-083 BEING A BY-LAW TO REPEAL BY-LAW NO. 1997-003 (Vienna) & BY-LAW NO. 2003- 096 BEING BY-LAWS TO ESTABLISH A RESERVE FUND FOR THE EDISON MUSEUM OF VIENNA WHEREAS the Council of the Corporation of the Municipality of Bayham on the 5th day of December, 2019 directed the repeal of By-laws No. 1997-003 (Vienna) and 2003-096 and distribution of funds to the Bayham Historical Society via By-law No. 2020-013; AND WHEREAS the Council of the Municipality of Bayham deems it necessary to repeal By- law No. 1997-003 (Vienna) and By-law No. 2003-096; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT By-law No. 1997-003 (Vienna) and By-law No. 2003-096 be repealed in its entirety. 2. AND THAT this by-law shall come into force and take effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5th DAY OF NOVEMBER 2020. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2020-084 A BY-LAW TO AUTHORIZE THE SALE OF LANDS OWNED BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of exercising its authority under this or any other Act. AND WHEREAS Section 268(1) of the said Municipal Act provides in part that every municipality with authority to sell land shall pass a by-law establishing procedures governing the sale of land. AND WHEREAS The Corporation of the Municipality of Bayham passed By-law No. 2015-021 to establish a procedure governing the sale of municipal owned land. AND WHEREAS the Council of The Corporation of the Municipality of Bayham is desirous of selling property owned by the Municipality and has completed procedures pursuant to By-law No. 2015-021 for the sale of the subject lands. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Council of the Corporation of the Municipality of Bayham authorizes the Mayor and Clerk to execute all documents as may be necessary to provide for the sale of real property described as Plan 54 PT Lots 1 & A RP 11R-2549 PT Part 1, Except Part 1 RP 11R-7604, Municipality of Bayham, County of Elgin, known as 6342 Plank Road, Vienna ON for consideration of Two Hundred, Twenty-Five Thousand Dollars ($225,000); 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5TH DAY OF NOVEMBER, 2020. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z716-2020 FORD BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 9.12 Exceptions – Hamlet Residential (HR) Zone by adding the following clauses: 9.12.11.1 Defined Area HR-11 as shown on Schedule “E” Richmond of this By-law. 9.12.11.2 Minimum Front Yard Depth 3.4 metres 9.12.11.3 Minimum Rear Yard Depth for an Accessory Building 2.7 metres 9.12.11.4 Maximum Floor Area for an Accessory Building 300.0 square metres 9.12.11.5 Maximum Height for an Accessory Building 6.4 metres 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “E” by changing the zoning symbol on the lands from Rural Industrial (M2) Zone to site-specific Hamlet Residential (HR-11) Zone, which lands are outlined in heavy solid lines and marked HR-11 on Schedule “E” to this By-law, which schedule is attached to and forms part of this By-law. 2) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Local Planning Appeal Tribunal. Z716-2020 READ A FIRST TIME AND SECOND TIME THIS 5TH DAY OF NOVEMBER 2020. READ A THIRD TIME AND FINALLY PASSED THIS 5TH DAY OF NOVEMBER 2020. MAYOR CLERK Z716-2020 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2020-043 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD NOVEMBER 5, 2020 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held November 5, 2020 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 5th day of November, 2020. ____________________________ _____________________________ MAYOR CLERK