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Home My WebLink AboutOctober 01, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, October 1, 2020 7:00 p.m. 6:45 p.m. Committee of Adjustment A. A. & P. Hiebert A-10/20 B. P. G ra nt A-11 /20 PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:08 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Mayor Ketchabaw noted the Premier has declared the province to be in the Second Wave of the Pandemic, thankfully our area is doing well and we will stay the course. Deputy Mayor Weisler wished happy thanksgiving to everyone. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held September 17, 2020 B. Statutory Public Meeting held September 17, 2020 re A & C Beard Moved by: Councillor Donnell Seconded by: Councillor Chilcott 2020 Council Minutes October 1, 2020 THAT the minutes of the Council Meeting and the Statutory Public Meeting re A & C Beard held September 17, 2020 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting Committee of Adjustment re Minor Variance Application A- 10/20 A. & P. Hiebert, 54140 Eden Line, North Hall B. Notice of Public Meeting Committee of Adjustment re Minor Variance Application A- 11/20 P. Grant, 55879 First Street, Straffordville C. Notice of Public Meeting re Proposed Zoning By-law Amendment — Ford, 53891 John St, Richmond Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT correspondence item 10.1.1-A — 10.1.1-C be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-62/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application — Beard, Zoning By-law Z714-2020 N 2020 Council Minutes October 1, 2020 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report DS-62/20 regarding the Beard rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held September 17, 2020, two (2) written submissions in opposition (one also presented verbally) and one (1) in support were received and one additional verbal presentation was made at the public meeting opposing this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Carole and Alexander Beard identified as Concession 7 NTR Part Lots 115 and 116 from Agricultural (Al) to site -specific Agricultural (A1-38) Zone to permit "Kennel Use" for the breeding of dogs as an additional permitted use; AND THAT Zoning By-law Z714-2020 be presented to Council for enactment; AND THAT By-law No. 2020-078 being a By-law to authorize the execution of a Site Plan Agreement between Carole and Alexander Beard and the Municipality of Bayham for the Kennel development at the property known as 54710 Heritage Line be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Municipality of Bayham re High Speed Fiber Optic Internet Connectivity - Build -Out Phase 1 COVID-19 Update B. Ministry of Municipal Affairs & Housing re Parkland Dedication, Development Charges and the Community Benefits Charges Authority Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence item 11.1.1-A — 11.1.1-B be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council 2020 Council Minutes October 1, 2020 A. Report CAO-40/20 by Paul Shipway, CAOICIerk re RFT 20-05 Building Demolition & Disposal Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-40/20 re RFT 20-05 Building Demolition & Disposal be received for information; AND THAT staff be directed to bring forward a by-law to enter in an Agreement with Wilson's Trucking for the provision of building demolition and disposal services CARRIED B. Report CAO-41/20 by Paul Shipway, CAOICIerk re RFP 20-02 Concession Food Booth — Port Burwell Municipal Beach Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report CAO-41/20 re RFP 20-02 Concession Food Booth — Port Burwell Municipal Beach be received for information; AND THAT staff be directed to bring forward a by-law to enter in an Agreement with 1904730 Ontario Inc. o/a Simply Scoops for the provision of a Concession Food Booth — Port Burwell Municipal Beach. CARRIED 12. BY-LAWS A. By-law No. 2020-076 Being a by-law to authorize the extension of an agreement between the Corporation of the Municipality of Bayham and Pollard Distribution Inc. for the purposes of Dust Suppression Services B. By-law No. 2020-077 Being a by-law to appoint Independent Resolutions Inc. As Integrity Commissioner & Closed Meeting Investigator for the Municipality of Bayham pursuant to Sections 8, 9, 10, 11, 223.3, & 239.2 of the Municipal Act, 2001, S.O. 2001, C.25, as amended C. By-law No. 2020-078 Being a by-law to authorize the execution of a site plan agreement between Carole and Alexander Beard and the Corporation of the Municipality of Bayham (This by-law follows the recommendation in Report DS-62120 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of October 1, 2020) D. By-law No. 2020-079 Being a by-law to authorize the execution of an agreement between Wilson's Trucking and the Corporation of the Municipality of Bayham for the provision of building demolition and disposal services (This by-law follows the recommendation in Report CAO-40120 by Paul Shipway, CAOIClerk during the regular meeting of October 1, 2020) 4 2020 Council Minutes October 1, 2020 E. By-law No. 2020-080 Being a by-law to authorize the execution of an agreement between 1904730 Ontario Inc. o/a Simply Scoops and the Corporation of the Municipality of Bayham for the provision of concession food booth services (This by-law follows the recommendation in Report CAO-41/20 by Paul Shipway, CAOICIerk during the regular meeting of October 1, 2020) F. By-law No. Z714-2020 Being a bylaw to further amend By-law No. Z456-2003 —Beard (This by-law follows the recommendation in Report DS-62120 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of October 1, 2020) Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT By-law No. 2020-076, 2020-077, 2020-078, 2020-079, 2020-080 and By-law No. Z714-2020 be read a first, second and third time and finally passed. e 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS A. AMO Rural Caucus Staff Position Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council of the Corporation of the Municipality of Bayham fully supports and encourages the candidacy of Municipality of Bayham CAOICIerk Paul Shipway for a position on the Rural Caucus of the Association of Municipalities of Ontario (AMO) Board; AND THAT if appointed the Municipality of Bayham will cover expenses associated with the Rural Caucus AMO Board directorship. 14.1 In Camera Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the Council do now rise to enter into an "In Camera" Session at 7:35 p.m. to discuss: personal matters about an identifiable individual, including municipal or local board employees CARRIED 2020 Council Minutes October 1, 2020 A. Confidential Report regarding personal matters about an identifiable individual, including municipal or local board employees (Human Resources) 14.2 Out of Camera Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" session at 8:36 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL B. By-law No. 2020-041 Being a by-law to confirm all actions of Council Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Confirming By -Law No. 2020-041 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the Council meeting be adjourned at 8:37 p.m. CARRIED R