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August 20, 2015 - Council
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, August 20, 2015 7:00 p.m. 6:30 p.m. - Committee of Adjustment - Hesch Minor Variance 8:00 p.m. - Court of Revision - Stewart Municipal Drain No. 1 8:15 p.m. - Court of Revision - Peters Drain Branches Page 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) 6 - 29 (a) Regular meeting of Council held July 16, 2015 Statutory Planning meeting of Council held July 16, 2015 Special meeting of Council held August 6, 2015 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1. Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2. Reports to Council Page 1 of 170 2015 Regular Council Agenda August 20, 2015 Page 9. PHYSICAL SERVICES - EMERGENCY SERVICES 9.1. Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2. Reports to Council 30 - 31 (a) Report PS-13/15 by Ed Roloson, Manager of Public Works and Operations re Richmond Community Water System - Results and recommendations of the request for quotations to supply and install a stand-by generator 32 - 47 (b) Report PS-14/15 by by Ed Roloson, Manager of Public Works and Operations re Quarterly Reports for The Bayham Water Distribution System, The Municipality of Bayham Small Municipal Non-Residential Wells, The Richmond Community Water System and Port Burwell Wastewater Treatment Plant Compliance Summary 10. DEVELOPMENT SERVICES - SUSTAINABILITY AND CONSERVATION 10.1. Correspondence 10.1.1 Receive for Information 48 - 49 (a) Elgin County re Approval of Official Plan Amendment No. 16 10.1.2 Requiring Action 10.2. Reports to Council 50 - 52 (a) Report DS-43/15 by Bill Knifton, Chief Building Official, Drainage Superintendent re 2nd Quarter Report 53 - 63 (b) Report DS-54/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E46/15 Berkel Holdings 64 - 65 (c) Report DS-55/15 by Margaret Underhill, Deputy Page 2 of 170 2015 Regular Council Agenda August 20, 2015 Page Clerk/Planning Coordinator re Subdivision Agreement - Crane / Crane Consents E64/14 - E67/14 66 - 79 (d) Report DS-56/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning to Remove Holding Application - Crane 80 - 93 (e) Report DS-57/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning to Remove Holding Application - Stewart, J 11. FINANCE AND ADMINISTRATION 11.1. Correspondence 11.1.1 Receive for Information 94 - 95 (a) Roselyne Chues re accommodations for individuals with disabilities 96 (b) Museums Bayham re Reopening of the Edison Museum in Vienna 97 (c) Janet McKibbin re Painting of the Mariner's Tower in Port Burwwell 98 - 103 (d) Long Point Region Conservation Authority Board of Directors minutes of meeting held June 3, 2015 104 - 107 (e) The Corporation of the Municipality of Wawa re Safer Communities - 1,000 Officers Partnership 108 (f) Ministry of Natural Resources and Forestry re Notification of Environmental Registry Posting of the Conservation Authorities Act Review Discussion Paper 109 (g) Ontario Energy Board Notice re Tribute Resources Inc. 110 (h) Ontario Energy Board Notice to Customers of Union Gas Limited re application for pre-approval of costs to construct facilities along its Dawn to Parkway gas transmission system 111 (i) Ontario Energy Board Notice to Customers of Union Gas Limited re application for approval to change its gas commodity, storage and transportation rates effective January 1. 2016 112 (j) Ontario Energy Board Notice to Customers of Natural Resource Gas Limited re application to Page 3 of 170 2015 Regular Council Agenda August 20, 2015 Page raise its natural gas rates effective October 1, 2015 113 - 114 (k) Haldimand County re Vacancy Rebate Program 115 - 116 (l) Randy Pettapiece, MPP Perth-Wellington re Resolution for Fairness in Provincial Infrastructure Funds 117 (m) Capstone Power Development re Notice of Public Community Meeting for a Project Proposal under the Large Renewable Procurement (Erie Shores Wind Farm 2) 118 (n) Ministry of Energy re 2015 Renewable Energy Development in Ontario: A Guide for Municipalities 119 (o) Stewardship Ontario re Industry funding for Municipal Blue Box Recycling for the First Quarter of the 2015 Program Year 120 - 121 (p) New Tecumseth re Motion - Electricity Rates 122 (q) Special Investigations Unit re Annual Report 11.1.2 Requiring Action 11.2. Reports to Council 123 - 124 (a) Report TR-14/15 by Lorne James, Treasurer re Ontario Job Creation Partnerships Program 125 - 131 (b) Report CAO-57/15 by Paul Shipway, CAO re Municipal Consent By-Law 132 - 133 (c) Report CAO-61/15 by Paul Shipway, CAO re Sidewalk Works Tender Results 134 - 139 (d) Report CAO-66/15 by Paul Shipway, CAO re Watermelon Fest 140 - 147 (e) Report CAO-67/15 by Paul Shipway, CAO re Straffordville Cemetery Columbarium 12. BY-LAWS 148 - 149 (a) By-Law Z641-2015 Being a By-law to further amend Z456- 2003 (Crane) 150 - 151 (b) By-Law Z642-2015 Being a By-law to further amend By-law Z642-2003 (Stewart) 152 - 162 (c) By-Law 2015-091 Being a By-law to authorize the signing of a subdivision agreement between James E. Crane and The Page 4 of 170 2015 Regular Council Agenda August 20, 2015 Page Municipality of Bayham for Drainage Work 163 - 168 (d) By-Law 2015-092 Being a By-law to regulate utility consents of public highways and right-of-ways 169 (e) By-Law 2015-093 Being a By-law to authorize the execution of an agreement between The Municipality of Bayham and Can Sweep for the provision of roadside grass cutting servies 13. UNFINISHED BUSINESS 14. OTHER BUSINESS (a) In Camera (b) Closed Session regarding personal matters about an identifiable individual, including municipal or local board employees, advice that is subject to solicitor-client privilege, including communications necessary for that purpose and proposed or pending acquisition or disposition of land by the municipality (c) Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL 170 (a) By-Law 2015-094 Being a By-law to confirm all actions of Council 16. 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P a g e 3 2 o f 1 7 0 Quarterly Report for The Bayham Water Distribution System for the period ending June 30, 2015 Waterworks # 260004748 Section 1 - Introduction: This report is a summary of the quarterly water quality, published in accordance with Ontario’s Drinking Water Protection Regulation. It includes important information regarding the source of water, analytical test results, and how these compare to the standards set by the Province. Section 2 - Compliance With Provincial Regulations: The Municipality of Bayham water system is operated in accordance with provincial regulations. The following is the criteria used: Use of Accredited Labs: Analytical tests to monitor the water quality are conducted by a laboratory audited by the Canadian Association for Environmental Analytical Laboratories (CAEAL) and accredited by the Standards Council of Canada (SCC). Accreditation ensures that the laboratory has acceptable laboratory protocols and test methods in place. It also requires the laboratory to provide evidence and assurances of the proficiency of the analysts performing the test methods. Operation by Licensed Operators: The water distribution system is operated and maintained by the Municipalities competent and licensed staff. The mandatory licensing program for operators of drinking water facilities in Ontario is regulated under the Ontario Water Resources Act (OWRA) Regulation 128/04. Licensing means that an individual meets the education and experience requirements and has successfully passed the certification exam. Report PS-14/15 by by Ed Roloson, Manager of Public Works an...Page 33 of 170 Sampling and Analytical Requirements: The Municipality follows a sampling and analysis schedule required by the Ontario Regulation 170/03, the Ontario Drinking Water Standards. More information on sampling and analysis, including results are available in this report and from the Municipal Wastewater Treatment Plant. Adherence to Ministry Guidelines and Procedures: To ensure the protection of the public’s health and operational excellence, the Municipality adheres to the guidelines and procedures developed by the Ministry of the Environment and the Ministry of Health. Section 3 - System Information: Facility Name: Bayham Water Distribution System Contact: Municipal Location: Municipality of Bayham Manager of Public Works and Operations: Ed Roloson ( overall responsible operator ) Water and Wastewater Operators: Bob Butler & Adam Swance Service Area: Port Burwell and Vienna Service Population: 2500 Operational Description: Bayham Water System is serviced by the Elgin Area Water System. Including the Municipalities of Central Elgin and Malahide. Raw Water Source: Lake Erie Treated Water: Elgin Area Water System Disinfection Method: Gas chlorination at Elgin Area Water Plant Secondary Disinfection Method: The sodium hypochlorite is residual and flow paced at the Port Burwell Tower and Lakeview Rechlorination Facility. Report PS-14/15 by by Ed Roloson, Manager of Public Works an...Page 34 of 170 Section 4 - Analytical Test Results: Micro biological Parameters April May June Quarter Summary MAC / IMAC Total Coliform CFU/100mls Number of Samples 12 12 15 39 Number of Detectable Results 0 0 0 0 Min / Max Absent Exceedences 0 0 0 0 Resample Fecal Coliform or E-Coli Count CFU/100mls Number of Samples 12 12 15 39 Number of Detectable Results 0 0 0 0 Min / Max Absent Exceedences 0 0 0 0 Heterotrophic Plate Count / Background Number of Samples 12 12 15 39 Number of Detectable Results 0 0 0 0 Min / Max 500/200 CFU Exceedences 0 0 0 0 Resample Typical Source of Contamination Microbial contaminants, such as viruses and bacteria, may come from septic systems, agricultural livestock operations, wildlife, and wastewater treatment plants. Comments: Samples are collected weekly from the Port Burwell Works Yard, Port Burwell Wastewater Treatment Plant and in Vienna at the Community Centre. Report PS-14/15 by by Ed Roloson, Manager of Public Works an...Page 35 of 170 Section 5 - Discussion of Analytical Results: It was found through thorough sampling that there were no adverse results during this time period. Section 6 - List of all Compounds Detected in Analysis of Water Samples: Parameter Compound MAC or IMAC Trihalomethanes (quarterly) 41 ug/L 100 ug/L Lead Pb (tested in 2nd & 3rd quarter ) 0.08 - 1.3 10 ug/L MAC Operational Parameters April May June Quarter summary MAC/IMAC Chlorine Residual Free (daily ) Daily chlorine testing is done at the extremities of Vienna & Pt. Burwell. Number of Samples 60 62 60 182 Number of Detectable Results below Reg. requirements 0 0 0 0 Min/Max. mg/l Port Burwell 0.55 – 1.45 0.58 – 1.74 0.50 - 1.77 0.55 –1.77 0.05 Min. Min/Max. mg/l Vienna 0.85 – 1.23 0.68 – 1.56 0.71 –1.44 0.68 –1.56 0.05 Min. Report PS-14/15 by by Ed Roloson, Manager of Public Works an...Page 36 of 170 Section 7 – Flows Comparison of Port Burwell and Vienna main meter reads vs. residential reads: Jan – Feb = 80% capture --- February 2nd main break along Nova Scotia Line resulted in a 2200m3 water loss. Mar – April = 88% capture May – June = 82% capture --- meter readings collected 1 week early Section 8 - Definitions and Abbreviations: MAC - Maximum Acceptable Concentration. IMAC - Interim Maximum Acceptable Concentration. Coliform Bacteria - A group of commonly occurring rod shaped bacteria. Their presence in a water sample is indicative of inadequate filtration and/or disinfection. Fecal Coliform Bacteria - Refers to a subgroup of coliform bacteria present in the digestive system of warm blooded animals and humans. Heterotrophic Plate Count (HPC) - A method of measuring bacterial content in water samples. Also known as Standard Plate Count. Organic Parameter - A group of chemical compounds containing carbon. Inorganic Parameter - A group of chemical compounds not containing carbon. Raw Water - Surface or ground water available as a source of drinking water that has not received any treatment. Report PS-14/15 by by Ed Roloson, Manager of Public Works an...Page 37 of 170 Quarterly Report for The Municipality of Bayham Small Municipal Non-Residential Wells for the period ending June 30, 2015 Straffordville Community Centre Bayham Municipal Office Straffordville Library Straffordville Firehall Eden & Area Community Centre Section 1 - Introduction: This report is a summary of the quarterly water quality, published in accordance with Ontario’s Drinking Water Protection Regulation. It includes important information regarding the source of water, analytical test results, and how these compare to the standards set by the Province. Section 2 - Compliance With Provincial Regulations: The well systems listed above are operated in accordance with provincial regulations. The following is the criteria used: Use of Accredited Labs: Analytical tests to monitor the water quality are conducted by a laboratory audited by the Canadian Association for Environmental Analytical Laboratories (CAEAL) and accredited by the Standards Council of Canada (SCC). Accreditation ensures that the laboratory has acceptable laboratory protocols and test methods in place. It also requires the laboratory to provide evidence and assurances of the proficiency of the analysts performing the test methods. Sampling and Analytical Requirements: Sampling and analysis schedule required by Ontario Regulation 319/08, and the Ontario Drinking Water Standards are fully complied with. More information on sampling and analysis, including results are available in this report and from the Municipal Wastewater Treatment Plant. Report PS-14/15 by by Ed Roloson, Manager of Public Works an...Page 38 of 170 Adherence to Ministry Guidelines and Procedures: To ensure the protection of the public’s health and operational excellence, the Municipality adheres to the guidelines and procedures developed by the Ministry of the Environment and the Ministry of Health. Section 3 - Analytical Test Results: Micro biological Parameters April May June Quarter Summary MAC / IMAC Total Coliform counts/100mls Number of Samples 2 1 1 4 Number of Detectable Results 0 0 0 0 Min / Max Absent Exceedences 0 0 0 0 Resample Fecal Coliform or E-Coli Count counts/100mls Number of Samples 2 1 1 4 Number of Detectable Results 0 0 0 0 Min / Max Absent Exceedences 0 0 0 0 Resample Absent Heterotrophic Plate Count & Background Count No longer required under new regulation Number of Samples 0 0 0 0 Number of Detectable Results 0 0 0 0 Min / Max 500 Counts/mL 200 Counts/mL Exceedences 0 0 0 0 Report PS-14/15 by by Ed Roloson, Manager of Public Works an...Page 39 of 170 Sampling frequency at the Straffordville Community Centre has been reduced from bi-weekly to monthly, the Straffordville Fire Hall and the Eden Community Centre have been reduced to once every 3 months, the Municipal office and library are no longer required to be tested as per the Elgin St.Thomas Health Unit’s direction. Section 4 - Discussion of Analytical Results: It was found through thorough sampling that there were no adverse microbiological test results during this time period. Section 5 - List of all Compounds Detected in Analysis of Water Samples: Parameter Compound MAC or IMAC Nitrates No longer required to be tested under new regulation 10 mg/L MAC Sodium Straffordville Community Centre = 41.9 mg/L, Fire hall = 37.6 mg/L, Eden Comm. Centre = 99.2mg/L 20 mg/L MAC Section 6 - Definitions and Abbreviations: MAC - Maximum Acceptable Concentration. IMAC - Interim Maximum Acceptable Concentration. Coliform Bacteria - A group of commonly occurring rod shaped bacteria. Their presence in a water sample is indicative of inadequate filtration and/or disinfection. Fecal Coliform Bacteria - Refers to a subgroup of coliform bacteria present in the digestive system of warm blooded animals and humans. Heterotrophic Plate Count (HPC) - A method of measuring bacterial content in water samples. Also known as Standard Plate Count. Organic Parameter - A group of chemical compounds containing carbon. Inorganic Parameter - A group of chemical compounds not containing carbon. Raw Water - Surface or ground water available as a source of drinking water that has not received any treatment. Report PS-14/15 by by Ed Roloson, Manager of Public Works an...Page 40 of 170 Port Burwell Wastewater Treatment Plant Year:2015 Municipality of Bayham Works # :110001319 Population Served:2530 Annual Compliance Summary Design Avg Flow (m 3):1060 FLOWS BIOCHEMICAL 02 DEMAND SUSPENDED SOLIDS PHOSPHORUS NITROGEN SERIES EFFLUENT SEPTAGE 2015 Total Avg. Day Max Day Avg. Raw Avg. Raw Avg. Eff.Avg. Load Avg. Raw Avg. Eff.Avg. Load Avg. Raw Avg. Eff.Avg. Load Avg. Raw Avg. Eff.Avg. Eff.Avg. Load Avg. Eff.Avg. Eff.Avg. Eff.Avg. Loading Federal (WSER)E. Coli DO Minimum Maximum Minimum Maximum RECEIVAGE Flow Flow Flow CBOD CBOD CBOD CBOD SS SS SS Phos.Phos.Phos.TKN TKN NH3 + NH4 NH3 + NH4 Nitrate Nitrite Un-ionized Un-ionized Un-ionized Geo. Mean Temp.Temp.pH pH VOLUMES Month m3 m3 m3 (mg/L)(kg/day)(mg/L)(kg/day)(mg/L)(mg/L)(kg/day)(mg/L)(mg/L)(kg/day)(mg/L)(mg/L)(mg/L)(kg/day)(mg/L)(mg/L)NH3 + NH4 (mg/L) NH3 + NH4 (mg/L) NH3 + NH4 (mg/L) cnt/100ml mg/L 0C 0C m3 January 17375 599.1 1029.0 274.5 164.45 3.5 2.10 353.8 3.6 2.16 8.31 0.21 0.13 59.80 2.10 1.00 0.60 12.67 0.26 0.0013 0.0008 4.06 5.37 7.4 9.2 6.63 6.94 February 13660 487.9 751.0 224.5 109.53 7.5 3.66 162.5 13.0 6.34 7.88 0.75 0.37 69.70 1.40 1.12 0.55 24.48 1.16 0.0008 0.0004 97.94 5.28 6.0 7.8 6.68 6.97 March 19470 671.4 854.0 182.4 122.46 4.2 2.82 203.2 5.7 3.83 7.33 0.55 0.37 62.12 3.18 1.42 0.95 8.94 0.56 0.0016 0.0010 0.57 5.32 6.9 8.1 6.72 7.00 April 22701 782.8 1342.0 181.8 142.31 3.0 2.35 304.0 6.1 4.78 6.62 0.55 0.43 49.13 0.73 0.69 0.54 10.60 0.14 0.0011 0.0008 13.02 5.33 7.4 10.9 6.73 7.07 May 18477 588.2 770.0 297.3 174.87 5.5 3.24 459.5 6.6 3.88 8.46 0.38 0.22 53.73 1.85 0.69 0.41 5.52 1.43 0.0011 0.0006 0.75 5.34 11.5 14.8 6.72 6.88 June 18847 649.9 1118.0 170.8 111.00 4.3 2.79 254.8 5.4 3.51 8.07 0.26 0.17 48.10 1.93 0.91 0.59 5.17 0.13 0.0015 0.0010 63.54 5.30 13.7 17.5 6.70 6.96 22.29 July August September October November December AVERAGE 18421.7 629.9 977.3 221.9 137.44 4.67 2.83 289.63 6.73 4.08 7.78 0.45 0.28 57.10 1.87 0.97 0.61 11.23 0.61 0.0012 0.0008 #DIV/0!29.98 5.32 8.8 11.4 6.70 6.97 22.29 MAXIMUM 22701.0 782.8 1342.0 297.3 174.87 7.50 3.66 459.50 13.00 6.34 8.46 0.75 0.43 69.70 3.18 1.42 0.95 24.48 1.43 0.0016 0.0010 0.000 5.37 13.7 17.5 6.73 7.07 22.29 CRITERIA Apr 16 - Nov 30 1060.0 <15 15.90 <15 15.90 < 1.0 1.06 < 2 2.16 0.10 0.106 1.25 200.00 CRITERIA Dec 1 - Apr 15 1060.0 <15 15.90 <15 15.90 < 1.0 1.06 < 5 5.30 0.10 0.106 1.25 none MEETS Concentration Criteria YES YES YES YES YES YES YES YES YES YES YES Yes OBJECTIVES Apr 16 - Nov 30 1060.0 <10 10.60 <10 10.60 < 0.75 0.80 < 1 1.06 0.10 0.106 1.25 150.00 > 5 OBJECTIVES Dec 1 - Apr 15 1060.0 <10 10.60 <10 10.60 < 0.75 0.80 < 3 3.18 0.10 0.106 1.25 150.00 > 5 Reasons for failure / Other Problems:Remedial Actions: July 2014 - Federal (WSER) un-ionized ammonia sampling is no longer required.EFFLUENT MONITORING - OUTFALL SEWER MH79 February 2015 - Objectives not meet for Average Effluent Suspended Solids and Average Effluent Phosphorus due to extreme winter conditions.Sample Date : 4/27/15 Parameter Result (mg/L) CBOD5 3 Total Suspended Solids 13 Total Phosphorus 0.41 Total Kjeldahl Nitrogen 2.0 Total Ammonia 1.2 Nitrate 8.69 Effluent discharge to the Big Otter Creek Nitrite 0.37 R e p o r t P S - 1 4 / 1 5 b y b y E d R o l o s o n , M a n a g e r o f P u b l i c W o r k s a n . . . P a g e 4 1 o f 1 7 0 Quarterly Report for The Richmond Community Water System for the period ending June 30, 2015 Waterworks # 260074854 Section 1 - Introduction: This report is a quarterly summary of water quality, published in accordance with Ontario’s Drinking Water Protection Regulation. It includes important information regarding the source of water, analytical test results, and how these compare to the standards set by the Province. Section 2 - Compliance With Provincial Regulations: The Richmond Community Water System is operated in accordance with provincial regulations. The following is the criteria used: Use of Accredited Labs: Analytical tests to monitor the water quality are conducted by a laboratory audited by the Canadian Association for Environmental Analytical Laboratories (CAEAL) and accredited by the Standards Council of Canada (SCC). Accreditation ensures that the laboratory has acceptable laboratory protocols and test methods in place. It also requires the laboratory to provide evidence and assurances of the proficiency of the analysts performing the test methods. Operation by Licensed Operators: The Richmond Water System is operated and maintained by the Municipalities competent and licensed staff. The mandatory licensing program for operators of drinking water facilities in Ontario is regulated under the Ontario Safe Drinking Water Act. Licensing means that an individual meets the education and experience requirements and has successfully passed the certification exams. Report PS-14/15 by by Ed Roloson, Manager of Public Works an...Page 42 of 170 Sampling and Analytical Requirements: The Municipality follows a sampling and analysis schedule required by the Ont. Regulation 170/03 and the Ontario Drinking Water Standards. More information on sampling and analysis, including results are available in this report and from the Municipal Wastewater Treatment Plant. Adherence to Ministry Guidelines and Procedures: To ensure the protection of the public’s health and operational excellence, the Municipality adheres to the guidelines and procedures developed by the Ministry of the Environment and the Ministry of Health. Section 3 - System Information: Facility Name: Richmond Community Water System Municipal Location: Richmond Contact: Manager of Public Works & Operations: Ed Roloson ( overall responsible operator ) Water and Wastewater Operators: Bob Butler and Adam Swance Service Area: Community of Richmond servicing 51 residents Operational Description: Small Municipal year round residential drinking water system. Raw Water Source: Groundwater under the direct influence of surface water (GUDI). Production Wells #2 and #3 in use. Disinfection Method: Sodium hypochlorite flow paced with raw water pumping. Secondary Disinfection Method: Ultra violet light Report PS-14/15 by by Ed Roloson, Manager of Public Works an...Page 43 of 170 Section 4 - Analytical Test Results: Distribution, Raw, Plant Distribution Micro biological Parameters April May June MAC / IMAC Free Chlorine residual range 0.88 – 1.36 0.95 – 1.84 0.97 – 1.33 Min = 0.05 Total Coliform CFU/100mL Number of Samples 8 8 10 Number of Detectable Results 0 0 0 Min / Max Absent Exceedences 0 0 0 Resample Fecal Coliform or E-Coli Count CFU/100mL Number of Samples 8 8 10 Number of Detectable Results 0 0 0 Min / Max Absent Exceedences 0 0 0 Heterotrophic Plate Count / Background Number of Samples 8 8 10 Number of Detectable Results 0 0 0 Min / Max >10/10 CFU Exceedences 0 0 0 Resample Typical Source of Contamination Microbial contaminants, such as viruses and bacteria, may come from septic systems, agricultural livestock operations, and wildlife. Comments: Samples are collected weekly from the east and west distribution blow offs. Report PS-14/15 by by Ed Roloson, Manager of Public Works an...Page 44 of 170 Operational Parameters Raw Water April May June MAC/IMAC Total Coliform/ E.Coli CFU/100mL Well #2 0/0 Well #3 0/0 Well #2 0/0 Well #3 0/0 Well #2 0/0 Well #3 0/0 Operational Parameters Treatment Plant Water April May June MAC/IMAC Daily Free Chlorine Residuals and Turbidity samples (total) Continuous on-line monitoring Continuous on-line monitoring Continuous on-line monitoring Turbidity NTU 1 NTU Treated min. and max. 0.00 – 2.00 0.00 – 2.00 0.00 – 2.00 Treated CL2 min. and max. 0.00 – 4.99 0.62 – 5.00 0.62 – 5.00 Total Flows East Distribution West Distribution 399.39 m3 avg. daily = 13.3 m3 390.52 m3 avg. daily = 13.0 m3 467.32 m3 avg. daily = 15.1 m3 400.72 m3 avg. daily = 12.9 m3 465.16 m3 avg. daily = 15.5 m3 363.89 m3 avg. daily = 12.1 m3 Report PS-14/15 by by Ed Roloson, Manager of Public Works an...Page 45 of 170 Section 5 - Discussion of Analytical Results: It was found through thorough sampling that there was no microbiological exceedences for this quarter. Low level treated chlorine residuals and high level treated turbidity results as noted above are as a result of equipment calibrations, which do not represent non-compliance. Section 6 - List of all Compounds Detected in Analysis of Water Samples: Parameter Compound MAC or IMAC Trihalomethanes (quarterly) West Distribution 4.1 µg/L 100 µg/L Lead Pb (Winter Period) Alkalinity East Distribution = 231 mg/L Alkalinity West Distribution = 257 mg/L Lead East Distribution = 0.07 µg/L Lead West Distribution = 0.02 µg/L 10 µg/L MAC Nitrates Sodium April = 8.94 mg/L May = 6.83 mg/L June = 7.64 mg/L 319 mg/L 10 mg/L 20 mg/L Section 7 - Definitions and Abbreviations: MAC - Maximum Acceptable Concentration. IMAC - Interim Maximum Acceptable Concentration. Coliform Bacteria - A group of commonly occurring rod shaped bacteria. Their presence in a water sample is indicative of inadequate filtration and/or disinfection. Fecal Coliform Bacteria - Refers to a subgroup of coliform bacteria present in the digestive system of warm blooded animals and humans. Heterotrophic Plate Count (HPC) - A method of measuring bacterial content in water samples. Also known as Standard Plate Count. Organic Parameter - A group of chemical compounds containing carbon. Report PS-14/15 by by Ed Roloson, Manager of Public Works an...Page 46 of 170 Inorganic Parameter - A group of chemical compounds not containing carbon. Raw Water - Surface or ground water available as a source of drinking water that has not received any treatment. 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P a g e 8 2 o f 1 7 0 R e p o r t D S - 5 7 / 1 5 b y M a r g a r e t U n d e r h i l l , D e p u t y C l e r k / P l a n n i n g . . . P a g e 8 3 o f 1 7 0 R e p o r t D S - 5 7 / 1 5 b y M a r g a r e t U n d e r h i l l , D e p u t y C l e r k / P l a n n i n g . . . P a g e 8 4 o f 1 7 0 R e p o r t D S - 5 7 / 1 5 b y M a r g a r e t U n d e r h i l l , D e p u t y C l e r k / P l a n n i n g . . . P a g e 8 5 o f 1 7 0 R e p o r t D S - 5 7 / 1 5 b y M a r g a r e t U n d e r h i l l , D e p u t y C l e r k / P l a n n i n g . . . P a g e 8 6 o f 1 7 0 R e p o r t D S - 5 7 / 1 5 b y M a r g a r e t U n d e r h i l l , D e p u t y C l e r k / P l a n n i n g . . . P a g e 8 7 o f 1 7 0 R e p o r t D S - 5 7 / 1 5 b y M a r g a r e t U n d e r h i l l , D e p u t y C l e r k / P l a n n i n g . . . P a g e 8 8 o f 1 7 0 R e p o r t D S - 5 7 / 1 5 b y M a r g a r e t U n d e r h i l l , D e p u t y C l e r k / P l a n n i n g . . . P a g e 8 9 o f 1 7 0 R e p o r t D S - 5 7 / 1 5 b y M a r g a r e t U n d e r h i l l , D e p u t y C l e r k / P l a n n i n g . . . P a g e 9 0 o f 1 7 0 R e p o r t D S - 5 7 / 1 5 b y M a r g a r e t U n d e r h i l l , D e p u t y C l e r k / P l a n n i n g . . . P a g e 9 1 o f 1 7 0 R e p o r t D S - 5 7 / 1 5 b y M a r g a r e t U n d e r h i l l , D e p u t y C l e r k / P l a n n i n g . . . P a g e 9 2 o f 1 7 0 Ea a mnzmnc?__)._B m_<._m.__.. zo.Nm??oa.E33 =.m B5 5.arpcu.mam 2_CZ_O__u>_u_._.<O_um><_._>_..__ mozmucrmU mumz mmmmn_._mu:_.m>.33%.2:.m _n.:__?>5.3:.5.. R e p o r t D S - 5 7 / 1 5 b y M a r g a r e t U n d e r h i l l , D e p u t y C l e r k / P l a n n i n g . . . P a g e 9 3 o f 1 7 0 Ms. Julia Cus Ms. Roselyne Chues 11857 Elliott Road RR3 Tillsonburg, ON N4G 4G8 July 22, 2015 Municipality of Bayham P.O Box 160. 9344 Plank Road Straffordville, Ontario Dear Mr. Shipway and Members of Council, I am writing to request permission to present my case as a delegation at an upcoming town council meeting regarding the need for accommodations for individuals with disabilities. For example, the provincial court system provides a liaison to work with the disabled to assist in the dissemination of information between the two parties. Sending a letter to a person with dyslexia and ADHD (me) is not sufficient for me to understand what is needed from me and when it is needed by. I need a liaison to verbally communicate face to face, in a non-threatening manner. That liaison should be neutral and someone with both the education and experience to work with an individual with disabilities. I would like to see a liaison, specifically a speech/language pathologist available through the county to be available in multiple towns/townships so as not to put an undue burden of cost upon the taxpayer. The township, by not providing this accommodation, has essentially removed my “voice” to speak about my issues and be heard and include me as a member and taxpayer of the community and the municipality of Bayham. I suggest a designated format for the township or any level of government to follow when working with a person saying they have a legitimate disability. As a disabled person I did my very best to present my disabilities and ask for help. I feel I was ignored by the township. I am willing to do whatever is required of me however, I am asking the township office to do its part in meeting me halfway and assisting me in communicating. I would like to see a system that assists people with disabilities who are willing to jump the hoops of bureaucracy. I am asking the township office to do their part so we as disabled community members know how and when to jump those hoops so we can understand and be understood. If we don’t like the decisions of the council and have more to say that we are not silenced but if when asked giving the appropriate direction to be heard. This way, persons with disabilities that follow the rules can understand and be part of the community at large rather them being victimized by the township, the system and neighbours. I have been acting as an advocate for both myself and my mother and we feel that we have been victimized by: • Inappropriate land use comparison • The Township not putting appropriate swales in to drain the water from municipal roads. • Environment pollution furnaces that have no by laws in place to protect us against them These are all issues and complaints where I feel I have been ignored and treated like a bothersome child which I am not. I am adult with a disability that I am managing. I am asking for help and the response I am given from the township is "that I need to clearly specify the accommodations I need so the township can accommodate. I am told I am not allowed to present in delegation to council to express my concerns regarding the toxic fumes I am exposed to by the neighbours outdoor furnace. The Elgin County Health Unit manager said that was a complete shame that I am not allowed to express my concerns to council because they don’t know the health risks I am facing every day. The exposure to the fumes from this furnace puts me at higher respiratory and cardiological health risks. I also have to use two different puffers to cope with the toxic fumes from this furnace. Roselyne Chues re accommodations for individuals with disabi...Page 94 of 170 Then the township says the only choice is for the disabled person to get legal help. People with disabilities are already living meagerly and often below the poverty line. Saying to an individual that they should sell their home and move is not a solution either. They cannot afford to fight in the legal arena because there is no legal aid for civil matters and people living below the poverty line cannot afford a lawyer. In turn, the township is victimizing the disabled community by not providing the disabled a process of navigating the system or the information needed for the disabled to be understood in the government process. Sincerely, Roselyne Chues Roselyne Chues re accommodations for individuals with disabi...Page 95 of 170 M u s e u m s B a y h a m r e R e o p e n i n g o f t h e E d i s o n M u s e u m i n V i e n n a P a g e 9 6 o f 1 7 0 J a n e t M c K i b b i n r e P a i n t i n g o f t h e M a r i n e r ' s T o w e r i n P o r t B u . . . P a g e 9 7 o f 1 7 0 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 1 - LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS – MINUTES June 3rd, 2015 (as approved at the Board of Directors meeting held August 5, 2015) Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Noel Haydt, David Hayes, John Scholten, Tom Southwick Staff in attendance: C. Evanitski, D. Holmes, J. Robertson, J. Maxwell, L. Minshall, C. Jacques, B. Hodi, J. Miller, B. Bravener and D. McLachlan Absent: C. Grice The LPRCA Chair called the meeting to order at 7:30 pm Wednesday, June 3rd, 2015 in the Tillsonburg Boardroom. ADDITIONAL AGENDA ITEMS MOTION A-72/15 moved: R. Chambers seconded: N. Haydt THAT the LPRCA Board of Directors add “2014-2018 Strategic Plan Review” and “Watershed Conditions Update” under New Business as items 10 (e) and (f) to the June 3rd, 2015 agenda. CARRIED DISCLOSURES OF INTEREST None DEPUTATIONS: None MINUTES OF PREVIOUS MEETINGS MOTION A-73/15 moved: L. Bartlett seconded: R. Chambers THAT the minutes of the LPRCA Board of Directors Regular Meeting held May 6th, 2015 be adopted as circulated. CARRIED Long Point Region Conservation Authority Board of Directors ...Page 98 of 170 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 2 - BUSINESS ARISING a) LPRCA Insurance Coverage Report Staff researched and provided details regarding the insurance book of business for the CA group in comparison with various municipalities within the watershed. After further research into the Directors and Officers Liability Insurance, LPRCA’s coverage is supplementary to any coverage provided by the municipality when acting on behalf of LPRCA. If coverage is not provided by the municipality, LPRCA’s insurer will cover the Board Members for claims while directing the affairs of LPRCA. MOTION A-74/15 moved: L. Bartlett seconded: N. Haydt THAT the LPRCA Board of Directors receives the Insurance Renewal Follow-up as information. CARRIED REVIEW OF COMMITTEE MINUTES None CORRESPONDENCE The GM provided history and background information on the correspondence items. MOTION A-75/15 moved: R. Chambers seconded: L. Bartlett THAT the correspondence outlined in the Board of Directors’ Agenda of June 3rd, 2015 be received as information. CARRIED DEVELOPMENT APPLICATIONS a) Staff Approved applications Staff approved 17 applications since the last meeting in May: LPRCA-26/15, LPRCA-40/15, LPRCA-42/15, LPRCA-44/15, LPRCA-45/15, LPRCA-46/15, LPRCA- 47/15, LPRCA-48/15, LPRCA-49/15, LPRCA-50/15, LPRCA-51/15, LPRCA-52/15, Long Point Region Conservation Authority Board of Directors ...Page 99 of 170 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 3 - LPRCA-53/15, LPRCA-54/15, LPRCA-55/15, LPRCA-56/15 and LPRCA-57/15. Staff expanded on details regarding LPRCA-26/15 located at Charlotteville, Norfolk. MOTION A-76/15 moved: R. Chambers seconded: N. Haydt That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report as information. CARRIED b) New Applications The Planning Department sought approval for three applications all within Norfolk County. No questions or comments. MOTION A-77/15 moved: L. Bartlett seconded: N. Haydt THAT the LPRCA Board of Directors approves the following Development Application s WITH CONDITIONS contained within the background section of this report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-58/15 LPRCA-59/15 LPRCA-63/15 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations. CARRIED NEW BUSINESS a) CALENDAR REVIEW The next Board of Directors meeting is August 5th to be held at the Backus Education Centre and will include the Leighton and Betty Brown Scholarship Presentation. There is no meeting scheduled for July. Among the many planned activities and events over the next two months is the Power on the Pond, hydroplane races at Waterford North; kayak lessons at Deer Creek; Children’s Fishing Derby at Backus; and the many other events scheduled at Backus throughout the summer months. While the exact date has Long Point Region Conservation Authority Board of Directors ...Page 100 of 170 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 4 - not been confirmed, there will be a Reptiles at Risk Workshop and Family Presentation at the Backus Education Centre some time at the end of July. Board Members were encouraged to use their LPRCA Seasons Pass for entry into the parks to attend the events. MOTION A-78/15 moved: N. Haydt seconded: R. Chambers THAT the June/July Calendar of Events Report be received as information. CARRIED b) GENERAL MANAGER’S REPORT The GM participated in a number of meetings and events throughout the month of May including the ministerial presentation at Sutton Pond and the tour of the refurbished Backus Mill conducted by the Heritage Programmer/Curator. MOTION A-79/15 moved: R. Geysens seconded: N. Haydt THAT the LPRCA Board of Directors receives the General Manager’s Report for May 2015 as information. CARRIED c) SHORELINE POLICIES REPORT This draft document consolidates the current policies in use by LPRCA for the administration of Section 28 Regulations in permitting decisions. The existing policies incorporated into this document are the 2014 Provincial Policy Statement, the MNR Technical Guidelines, the approved 1989 LPRCA Shoreline Management Plan and the Conservation Authorities Act Ontario Regulation 178/06 . Staff recommended releasing the draft policy for consultation to municipalities, and interested sectors and landowners. After extensive discussion, the Board requested to form an ad hoc committee to review the policies further and develop a workplan for release. MOTION A-80/15 moved: R. Chambers seconded: R. Geysens THAT the staff be directed to consult with an ad hoc LPRCA Board Committee on the draft LPRCA Policies for the Administration of the Development, Interference with Wetlands and Alterations to Shorelines and Watercou rses Regulation; and THAT a workplan be formed for approval by the Board that includes a course of action for moving said policies forward. CARRIED Long Point Region Conservation Authority Board of Directors ...Page 101 of 170 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 5 - d) NATIONAL DISASTER MITIGATION PROGRAM The federal government recently announced a new funding program to address the rising risk and cost of flood events across Canada. The National Disaster Mitigation Program will pay 50% of the costs to update flood mapping, flood mitigation planning and small scale mitigation works. The deadline to receive funding for the 2015-2016 year is June 30, 2015. The Ministry of Municipal Affairs and Housing (MMAH) is taking the lead for the project in Ontario and requires all information by June 5 th (this Friday) to consolidate the information and submit the request for funding by the June 30th deadline. MMAH requires conservation authorities to partner with municipalities to complete the various requirements, therefore, LPRCA will work with Norfolk County to complete flood hazard mapping along the Lake Erie shoreline. This Program could potentially support LPRCA’s Shoreline Management Plan (Norfolk). MOTION A-81/15 moved: J. Scholten seconded: R. Geysens THAT LPRCA make application to the National Disaster Mitigation Program for funding to undertake a project to Update Flood Mapping and Flood Risk Assessment along the Lake Erie Shoreline in Norfolk County; AND THAT LPRCA plan to contribute 5% of the total project cost from General Levy – Capital as its share of the matched funds; AND THAT, when the application is approved, LPRCA reallocate its share of the matched funds to this project within the approved 2015 Watershed Services Capital Budget. CARRIED e) WATERSHED CONDITIONS UPDATE In 2000 the Ontario Low Water Response (OLWR) plan was created to ensure provincial preparedness, to assist in coordination and to support local response in the event of low water conditions. Overall 2015 has seen below average precipitation and below average air temperatures with the exception of the month of May with a late month heavy rain and slightly warmer air temperatures. Similar conditions were seen in early 2012. At that time the Water Response Team (WRT) declared a Level 1 low water condition on May 22nd, 2012, asking for a voluntary 10% reduction of water usage by all users. Although conditions are similar, there are many factors that are considered when declaring a low water statement, and while some of the indicators specify a Level 1 low water condition, there are more indicators dictating that a Level 1 is not required at this time. Long Point Region Conservation Authority Board of Directors ...Page 102 of 170 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 6 - Environment Canada has projected warmer conditions with near-normal levels of precipitation for the month of June. MOTION A-82/15 moved: R. Chambers seconded: J. Scholten THAT the LPRCA Board of Directors receives the verbal Watershed Conditions Update report as information. CARRIED f) 2014-2018 STRATEGIC PLAN REVIEW As part of the Strategic Planning process, it was recommended that the Plan be reviewed annually. MOTION A-83/15 moved: R. Chambers seconded: N. Haydt THAT the LPRCA Board of Directors appoints the Chair, Vice-chair, R. Geysens, R. Chambers and the General Manager to review year-one progress of the 2014-2018 LPRCA Strategic Plan; AND THAT said review be presented to the Board. CARRIED The Chair adjourned the meeting at 9:10pm. ________________________________ Michael Columbus Dana McLachlan Vice-Chair Administrative Assistant Long Point Region Conservation Authority Board of Directors ...Page 103 of 170 T h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f W a w a r e S a f e r C o m m u n i . . . P a g e 1 0 4 o f 1 7 0 T h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f W a w a r e S a f e r C o m m u n i . . . P a g e 1 0 5 o f 1 7 0 T h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f W a w a r e S a f e r C o m m u n i . . . P a g e 1 0 6 o f 1 7 0 T h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f W a w a r e S a f e r C o m m u n i . . . P a g e 1 0 7 o f 1 7 0 Ministry of Natural Resources and Forestry Natural Resources Conservation Policy Branch Policy Division 300 Water Street Peterborough, ON K9J 8M5 Telephone: 705-755-5375 Facsimile: 705-755-1971 Ministère des Richesses naturelles et des Forêts Direction des politiques de conservation des richesses naturelles Division de l’élaboration des politiques 300, rue Water Peterborough (Ontario) K9J 8M5 Téléphone : 705-755-5375 Télécopieur : 705-755-1971 TO: All Ontario Municipalities RE: Notification of Environmental Registry Posting of the Conservation Authorities Act Review Discussion Paper As part of the Ministry of Natural Resources and Forestry’s (MNRF) commitment to initiate a review of the Conservation Authorities Act including addressing roles, responsibilities and governance of conservation authorities in resource management and environmental protection, a discussion paper has been posted to the Environmental Registry to solicit feedback from other ministries, municipalities and stakeholders on the programs and services delivered by conservation authorities on behalf of the province and member municipalities. The Discussion Paper can be viewed by going to the following link and searching for registry number 012-4509 http://www.ebr.gov.on.ca/ERS-WEB-External/ . The discussion paper will be posted for a 90 day period. The deadline for submitting comments is October 19th, 2015. The purpose of this discussion paper is to identify opportunities to improve the existing legislative, regulatory and policy framework that currently governs conservation authorities and the programs and services they deliver on behalf of the province, municipalities, and others. While feedback on opportunities to enhance any aspect of the existing legislative and regulatory framework is welcome, the focus of the discussion paper is on the three overarching areas of: 1. Governance – the processes, structures, and accountability frameworks within the Act which direct conservation authority decision-making and operations; 2. Funding mechanisms – the mechanisms put in place by the Act to fund conservation authorities; and 3. Roles and responsibilities – the roles and associated responsibilities that the Act enables conservation authorities to undertake. Municipal input in the review process is critical. A number of municipal listening sessions are currently being planned to provide municipal sector representatives with an opportunity to review and provide responses to the questions outlined within the discussion paper. These listening sessions are tentatively being planned for the following dates and locations: New Market (week of August 31st) London (week of September 7th) Ottawa (week of September 21st) Thunder Bay (week of September 28th) Sudbury (week of September 28th) If you are interested in participating in any of these sessions, or require any additional information regarding this Environmental Posting please contact Mike Passey, Policy Advisor at 705-755-5877 or at mnrwaterpolicy@ontario.ca to identify which session(s) you are interested in attending. Interest in attending these sessions will help us determine specific dates and locations. Yours truly, Jennifer Keyes, Manager, Water Resources Section Natural Resources Conservation Branch, Policy Division Ministry of Natural Resources and Forestry Ministry of Natural Resources and Forestry re Notification o...Page 108 of 170 ONTARIO ENERGY BOARD NOTICETributeResourcesInc.has asked the Ontario Energy Board to determinewhetherornotcertainnaturalgaspipelinesthatTributeResourcesInc.ownsandoperatesaregastransmissionpipelines.Learn more.Have your say.Ontario Energy Board Notice re Tribute Resources Inc.Page 109 of 170 Ontario Energy Board Commission de l’énergie de l’Ontario ONTARIO ENERGY BOARD NOTICE TO CUSTOMERS OF UNION GAS LIMITED Union Gas Limited has applied for pre-approval of costs to construct facilities along its Dawn to Parkway gas transmission system. Learn more. Have your say. Union Gas Limited has applied for pre-approval of the cost consequences to install three new compressors and associated facilities along the Dawn-Parkway transmission system. The total estimated cost of the project is $622.5 million. An average residential customer would see the following annual bill impact starting in 2018: Residential Customer – Service Area Approximate Bill Impact Southern Ontario (Windsor to Hamilton) Decrease of $6.50 All other areas served by Union Gas Limited Decrease of $8.25 Other customers in Union Gas Limited’s service area, including businesses, may also be affected. The cost of the project is expected to increase M12 rates that apply to customers moving gas through Union Gas Limited’s transportation system to areas outside Union Gas Limited’s service area. THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC HEARING The Ontario Energy Board (OEB) will hold a public hearing to consider the application filed by Union Gas. We will question Union Gas on the case. We will also hear arguments from individuals and from groups that represent the customers of Union Gas. At the end of this hearing, the OEB will decide whether to pre-approve the costs as requested in this application. The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. • You can review the application filed by Union Gas on the OEB’s website now. • You can file a letter with your comments, which will be considered during the hearing. • You can become an active participant (called an intervenor). Apply by August 4, 2015 or the hearing will go ahead without you and you will not receive any further notice of the proceeding. • At the end of the process, you can review the OEB’s decision and its reasons on our website. LEARN MORE Our file number for this case is EB-2015-0200. To learn more about this hearing, find instructions on how to file letters or become an intervenor, or to access any document related to this case, please select the file number EB-2015-0200 from the list on the OEB website: www.ontarioenergyboard.ca/notice. You can also phone our Consumer Relations Centre at 1-877-632-2727 with any questions. ORAL VS. WRITTEN HEARINGS There are two types of OEB hearings – oral and written. The OEB will determine at a later date whether to proceed by way of a written or oral hearing. If you think an oral hearing is needed, you can write to the OEB to explain why by August 4, 2015. PRIVACY If you write a letter of comment, your name and the content of your letter will be put on the public record and the OEB website. However, your personal telephone number, home address and e-mail address will be removed. If you are a business, all your information will remain public. If you apply to become an intervenor, all information will be public. This hearing will be held under section 36 of the Ontario Energy Board Act, 1998, S.O. 1998 c.15 (Schedule B). Ontario Energy Board Notice to Customers of Union Gas Limite...Page 110 of 170 Ontario Energy Board Commission de l’énergie de l’Ontario ONTARIO ENERGY BOARD NOTICE TO CUSTOMERS OF UNION GAS LIMITED Union Gas Limited has applied for approval to change its gas commodity, storage and transportation rates effective January 1, 2016. Learn more. Have your say. Union Gas Limited has applied to change its rates to better reflect how it supplies natural gas to its customers. The proposed changes include the following: • A change in the reference price used to set rates on a quarterly basis for a majority of its customers; and • A change to how it allocates costs to the different types of customers that it serves. An average residential customer would see the following annual bill impact, but these impacts would only start in 2018: Residential Customer – Service Area Approximate Bill Impact Southern Ontario (Windsor to Hamilton) Decrease of $20 Northern Delivery Area (North Bay to Kapuskasing) Increase of $26 All Other Delivery Areas Decrease of $1.50 – $51.50 Other customers in Union Gas Limited’s service area, including businesses, will also be affected. THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC HEARING The Ontario Energy Board (OEB) will hold a public hearing to consider the application filed by Union Gas. We will question Union Gas on the case. We will also hear arguments from individuals and from groups that represent the customers of Union Gas. At the end of this hearing, the OEB will decide whether to approve the changes that Union Gas has requested in this application. The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. • You can review the application filed by Union Gas on the OEB’s website now. • You can file a letter with your comments, which will be considered during the hearing. • You can become an active participant (called an intervenor). Apply by August 25, 2015 or the hearing will go ahead without you and you will not receive any further notice of the proceeding. • At the end of the process, you can review the OEB’s decision and its reasons on our website. LEARN MORE Our file number for this case is EB-2015-0181. To learn more about this hearing, find instructions on how to file letters or become an intervenor, or to access any document related to this case, please select the file number EB-2015-0181 from the list on the OEB website: www.ontarioenergyboard.ca/notice. You can also phone our Consumer Relations Centre at 1-877-632-2727 with any questions. ORAL VS. WRITTEN HEARINGS There are two types of OEB hearings – oral and written. The OEB will determine at a later date whether to proceed by way of a written or oral hearing. If you think an oral hearing is needed, you can write to the OEB to explain why by August 25, 2015. PRIVACY If you write a letter of comment, your name and the content of your letter will be put on the public record and the OEB website. However, your personal telephone number, home address and e-mail address will be removed. If you are a business, all your information will remain public. If you apply to become an intervenor, all information will be public. This hearing will be held under section 36 of the Ontario Energy Board Act, 1998, S.O. 1998 c.15 (Schedule B). Ontario Energy Board Notice to Customers of Union Gas Limite...Page 111 of 170 ONTARIO ENERGY BOARD NOTICE TO CUSTOMERS OF NATURAL RESOURCE GAS LIMITED Natural Resource Gas Limited has applied to raise its natural gas rates effective October 1, 2015. Learn more. Have your say. Natural Resource Gas Limited has applied to the Ontario Energy Board to increase its natural gas rates effective October 1, 2015. Under the proposal, an average residential customer of Natural Resource Gas Limited would see an increase of $8.65 to the annual bill. Other customers in Natural Resource Gas Limited’s service area, including businesses, will also see a rate increase. The requested rate increase is set using a formula previously approved by the Board in 2014. The formula is tied to inflation and other factors intended to promote efficiency. THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC HEARING The Ontario Energy Board (OEB) will hold a public hearing to consider the application filed by Natural Resource Gas. We will question Natural Resource Gas on the case. We will also hear arguments from individuals and from groups that represent the customers of Natural Resource Gas. At the end of this hearing, the OEB will decide what rate changes, if any, will be allowed. The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. You can review the application filed by Natural Resource Gas on the OEB’s website now. You can file a letter with your comments, which will be considered during the hearing. You can become an active participant (called an intervenor). Apply by August 10, 2015 or the hearing will go ahead without you and you will not receive any further notice of the proceeding. At the end of the process, you can review the OEB’s decision and its reasons on our website. LEARN MORE Our file number for this case is EB-2015-0115. To learn more about this hearing, find instructions on how to file letters or become an intervenor, or to access any document related to this case, please select the file number EB-2015-0115 from the list on the OEB website: www.ontarioenergyboard.ca/notice. You can also phone our Consumer Relations Centre at 1-877- 632-2727 with any questions. ORAL VS. WRITTEN HEARINGS There are two types of OEB hearings – oral and written. Natural Resource Gas has requested that the proceeding be conducted by way of a written hearing. If you think an oral hearing is needed, you can write to the OEB to explain why by August 10, 2015. PRIVACY If you write a letter of comment, your name and the content of your letter will be put on the public record and the OEB website. However, your personal telephone number, home address and email address will be removed. If you are a business, all your information will remain public. If you apply to become an intervenor, all information will be public. This hearing will be held under section 36 of the Ontario Energy Board Act, 1998, S.O. 1998 c.15 (Schedule B). Ontario Energy Board Notice to Customers of Natural Resource...Page 112 of 170 July ‘i0,2015 ‘he Honourable Charles Sousa Minister of Finance 7 Queens Park Crescent,7*”Floor Toronto,ON M7A 1Y7 And "he Honourable Ted l\/lci\/leekin Minister of MunicipalAffairs 777 Bay Street,17”‘Floor Toronto,ON M5G 2E5 Dear Sirs: RE:Vacancy Rebate Program Please be advised that on June 22,2015,Haldirnand County Council adopted the following resolution: WHEREAS a Vacancy Rebate Program,as defined under Section 364 of The Municipal Act and Ontario Regulation 325/0 7,allows for property tax relief to be granted to eligible business properties when vacant for a minimum of 90 consecutive days; AND WHEREAS Ha/d/‘mend County does not believe that the Provincial legislation intended that local taxpayers bearthe cost of a business/collective bargaining strategy when such “vacancy”is caused by a labour disruption,such as an employee /ockout/strike," AND WHEREAS a recent interim decision by the Assessment Review Board to allow for a vacancy tax rebate under these circumstances is precedent setting,unless overturned on appeal,’ NOW THEREFORE BE I T RESOLVED THAT the Minister of Finance and Minister of Municipal Affairs be requested to review this legislation from a public policy perspective, to ensure that businesses are not eligible for a reduced property tax burden if the claimed “vacancy”is a result of a labour disruption; Cayuga Administration Of?ce,45 Munsee Street North,PO.Box 400,Cayuga,Ontario N0A ‘lE0Phone:(905)318-5932 -Fax:(905)7723542 www,haldimandcounty.on.ca Haldimand County re Vacancy Rebate Program Page 113 of 170 AND THAT a copy of this resolution be forwarded to the following for their support: M.PP.Toby Barrett Association of Municipalities of Ontario (and for circulation to all member municipalities) City of Toronto Municipal Finance Officers Association Ontario Municipal Tax and Revenue Association Association of Municipal Managers,Clerks and Treasurers Municipal Property Assessment Corporation Ontario Federation of Labour Canadian Labour Congress Should you require further information,please contact Karen General,General Manager, Corporate Services at 905-318-5932 x 6321. 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P a g e 1 2 4 o f 1 7 0 REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: August 20, 2015 REPORT: CAO-57/15 SUBJECT: MUNICIPAL CONSENT BY-LAW BACKGROUND Under several Provincial and Federal statutes the Municipality of Bayham is obliged to provide a location for utilities within the municipal road allowance. Municipal Consent approval is required by utilities to install facilities with the Municipality of Bayham right-of-way or easement. The Municipality of Bayham has historically operated with an informal, undocumented Municipal Consent Approval process. DISCUSSION A formal documented Municipal Consent approval process will ensure that the location approved for the various utilities does not conflict with any existing utilities or municipal services as well as any future municipal requirements such as road widening, sewers or ditching maintenance activities. The proposed Municipal Consent By-law, attached hereto as Appendix ‘A’ would formalize and better protect the interests of the Municipality. RECOMMENDATION 1.THAT Report CAO-57/15 re Municipal Consent By-law be received for information; 2.AND THAT Council direct staff to bring forward a Municipal Consent By-law for Council consideration. Respectfully Submitted by: Paul Shipway CAO Report CAO-57/15 by Paul Shipway, CAO re Municipal Consent B...Page 125 of 170 BY-LAW NUMBER 2015-XXX OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BEING A BY-LAW TO REGULATE UTILITY CONSENTS OF PUBLIC HIGHWAYS AND RIGHT-OF-WAYS WHEREAS the Municipal Act, 2001 S.O. 2001, c.25, as amended, provides that a municipality may enact by-laws regarding highways it has jurisdiction over; AND WHEREAS pursuant to the Municipal Act, 2001 S.O. 2001, c.25, as amended, as part of the power to regulate or prohibit a matter, a municipality may, among other things, require persons to do things respecting the matter and provide for a system of permits; AND WHEREAS pursuant to the Municipal Act, 2001 S.O. 2001, c.25, as amended, a municipality possesses certain enforcement powers including the authority to undertake remedial action and recover the costs for such action from the person responsible; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS A BY-LAW AS FOLLOWS: SHORT TITLE This By-law shall be known and may be cited as the “Municipal Utility Consent By-law ”. Section 1-Definitions For the purpose of this By-law: 1.1 “Applicant” shall include a person seeking a Municipal Consent approval. 1.2 “Council” shall mean the Council of the Corporation of the Municipality of Bayham. 1.3 “Expense” shall mean any and all sums of money actually spent or required to be spent by the Municipality, and shall include but not be limited to all charges, costs, a twenty five percent (25%) administrative fee, taxes, outlays, legal fees and losses. 1.4 “Highway” shall mean a highway within the meaning of The Municipal Act, 2001 S.O. 2001, c.25, as amended. 1.5 “Manager of Public Works & Operations” shall mean the Manager of Public Works and Operations of the Corporation of the Municipality of Bayham, or designate. 1.6 “Municipal Consent” shall mean permission granted by the Manager of Public Works & Operations for an Applicant to locate works on a Highway or Right-of-Way. 1.7 “Municipality” shall mean the Corporation of the Municipality of Bayham. 1.8 “Person” shall include an individual, a sole proprietorship, a partnership, an unincorporated association, a trust, a body corporate or a natural person. 1.9 “Right-of-W ay” shall mean a person’s legal right, established by usage, deed or by contract, to pass through grounds or private property which affords access to abutting lots and does not include a highway. Report CAO-57/15 by Paul Shipway, CAO re Municipal Consent B...Page 126 of 170 2 Section 2-General Prohibitions 2.1 No person shall install, place or maintain, or cause to be installed, placed or maintained, a utility within a municipal highway or right-of-way, except where permitted to do so in accordance with this By-law. 2.2 Utilities when crossing a municipal drain are to be set at a depth of 1 meter minimum below the bottom design grade of culvert or open drain and extend 1 meter minimum from the top design grade at 1 meter minimum depth. 2.3 Utilities when running parallel to a municipal drain must be set at a distance of 1 meter minimum and depth of 1 meter minimum from top design grade of culvert or open drain. If conditions do not permit the utility shall be installed to the satisfaction of the Manager of Public Works & Operations. 2.4 When soil conditions do not permit such as bedrock, the utility is to be within a conduit and must be laid on the bedrock covered by a 6"x6" cement conduit extending 1 meter minimum beyond the top design grade of the culvert or open drain and to the satisfaction of the Manager of Public Works & Operations. 2.5 Utilities when crossing a surface treated Municipal road are to be installed by boring method unless conditions do not permit, in which case approval from the Manager of Public Works & Operations for an alternative is required. 2.6 Crossing a Municipal road or road allowance utilities are to be set to a 1 meter minimum depth below surface of the road and extend 2 meters minimum from each side travelled portion of road installed in a 6" tile. 2.7 All utilities shall be placed at the furthest possible location from the travelled highway and shall not be placed within the centre of an open drain. 2.8 All crossings of municipal roads, culverts, and open ditches will be repaired to a standard to which it was before works were commenced and to the satisfaction of the Manager of Public Works & Operations. i. Clean stone fill shall be used in all cut road crossings and compacted sufficiently. All work carried out shall meet the standards set out and be guaranteed for one (1) year from the date of completion by the applicant. Section 3-Request for Municipal Consent 3.1 All Municipal Consent application fees, if any, are for administrative purposes and are, therefore, non-refundable if the application is refused for any reason or is withdrawn by the Applicant prior to the issuance of a Municipal Consent. 3.2 The Municipal Consent application fee shall be as set out in Schedule ‘A’ to this By-law, and shall be reflected in the Municipal Fees By-law. 3.3 Every Applicant shall provide in full a complete application, at the time the application is submitted or the Manager of Public Works & Operations shall not accept the application. 3.4 Every Applicant shall provide in full a complete application, at the time the application is submitted, all of the information required on the application and shall provide: Report CAO-57/15 by Paul Shipway, CAO re Municipal Consent B...Page 127 of 170 3 (a) payment of the prescribed Municipal Consent application fee set out in Schedule ‘A’ of this By-law; (b) any other document or information as may be required in any other Section of this By-law; (c) any other affidavit, document or information as may be requested by the Manager of Public Works & Operations at any time. (d) proof that the need for the Municipal Consent is reasonable, feasible and no alternative option exists. In addition the Municipal Consent must not jeopardize the health or safety of the public and must be in the public’s best interest and must be minor in nature. CONTRAVENTION OF OTHER LAWS PROHIBITED 3.5 The issuance or renewal of a Municipal Consent under this By-law is not intended and shall not be construed as permission or consent by the Municipality for the Municipal Consent Applicant to contravene or to fail to observe or comply with any law of Canada or Ontario or any other By-law of the Municipality or the County of Elgin. Section 4-Authority of the Manager of Public Works & Operations 4.1 The Manager of Public Works & Operations shall have delegated authority to: (a) approve or reject any application submitted for a Municipal Consent; and (b) impose such terms and conditions to any request and/or Municipal Consent as the Manager of Public Works & Operations may deem appropriate; and Section 5-Access to Municipal Consents 5.1 No person shall obstruct, hinder or interfere with the free access to any Municipal Consent by an employee, officer or agent of the Municipality. Section 6-Emergency Situations 6.1 If the Manager of Public Works & Operations deems that an emergency exists or may exist as a result of any Municipal Consent being or about to become a source of danger to the health and safety of the public, the Manager of Public Works & Operations may: (a) notify in writing the owner of the utility requiring the repair, removal, filling in or closing up of the utility and restoration of the public lands to their former condition at the expense of the owner, so that the utility is no longer deemed to be a source of danger or potential danger to the public by the Manager of Public Works & Operations, and/or (b) take such measures on behalf of the owner, without notice to the owner, as the Manager of Public Works & Operations may deem necessary to remove the danger or potential danger created by the utility. 6.2 Where the notice in Section 6.1(a) of this By-law is not complied with within ninety-six (96) hours of the date of the notice, the Manager of Public Works & Operations may, on behalf of the owner remove, fill in or close up the utility and restore the public lands to their former condition at the expense of the owner. Section 7-Removal of Unauthorized Utility Report CAO-57/15 by Paul Shipway, CAO re Municipal Consent B...Page 128 of 170 4 7.1 Where the Municipality becomes aware of an unauthorized utility, the Manager of Public Works & Operations shall give notice in writing to the owner of the utility to forthwith remove, fill in or close up the utility and to restore the public lands to their former condition at the expense of the owner. 7.2 Where the notice in Section 7.1 of this By-law is not complied with within ninety-six (96) hours of the date of the notice, the Manager of Public Works & Operations shall, on behalf of the owner, remove, fill in or close up the unauthorized utility and restore the public lands to their former condition at the expense of the owner. 7.3 Any materials or structures forming part of or attached to the utility and removed by the Manager of Public Works & Operations shall, at the discretion of the Manager of Public Works & Operations, either be deposited at the owner’s premises or be stored for a minimum of ninety-six (96) hours at the owner’s expense. Any item so stored and not claimed by the owner within said minimum ninety-six (96) hour period shall be disposed of by the Municipality in such manner as it deems appropriate. Section 8-Recovery of Expenses 8.1 All expenses incurred by the Municipality in connection with the enforcement of this By- law shall be paid within thirty (30) days of their billing date. 8.2 The Municipality may also recover all expenses owing under this By-law by a court action as a debt due to the Municipality. Section 9-Infractions and Penalties 9.1 Every person who contravenes any of the provisions of this by-law is guilty of an offence and upon conviction is liable to pay a fine or penalty for each offence, exclusive of costs, as provided for in the Provincial Offences Act, R.S.O. 1990, c.P.33, as may be amended from time to time. Section 10-Prohibition Order 10.1 When a person has been convicted of an offence under this By-law, (a) the Superior Court of Justice, or (b) any other court of competent jurisdiction, may, in addition to any other penalty imposed on the person convicted, issue an order prohibiting the continuation or repetition of the offence or the doing of any act or thing by the person convicted directed toward the continuation or repetition of the offence. Section 11 - Administration 11.1 Unless otherwise indicated, the administration of this By-law is assigned by Council to the Manager of Public Works & Operations who may delegate the performance of his functions under this By-law from time to time as occasion requires. 11.2 In this By-law, unless the contrary intention is indicated, words used in the singular shall include the plural and words used in the male gender shall include the female gender or vice versa, where applicable. Section 12 – Severability Report CAO-57/15 by Paul Shipway, CAO re Municipal Consent B...Page 129 of 170 5 12.1 In the event any section or provision of this By-law is held invalid, the remainder of the By-law shall continue in force. 12.2 This By-law shall come into full force and effect on the date of its passing by Council. READ a FIRST, SECOND and THIRD TIME and finally passed this xxth day of August, 2015. ___________________________ PAUL ENS MAYOR __________________________ LYNDA MILLARD CLERK Report CAO-57/15 by Paul Shipway, CAO re Municipal Consent B...Page 130 of 170 6 BY-LAW 2015-XXX Schedule ‘A’ Municipal Consent Application Fee $50.00 Report CAO-57/15 by Paul Shipway, CAO re Municipal Consent B...Page 131 of 170 REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: August 20, 2015 REPORT: CAO-61/15 SUBJECT: SIDEWALK WORKS TENDER RESULTS BACKGROUND On July 16, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-50/15 re Sidewalk Inventory - Assessment be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to tender for replacement, leveling, jacking and grinding of sidewalks to be completed in 2015 as budget permits; AND THAT staff tender winter maintenance with maps as per 2014. DISCUSSION The Municipality of Bayham Sidewalk Tender for replacement, leveling, jacking and grinding of sidewalks closed on Friday July 31, 2015 at 12:00 noon. The results were as follows: RoBuck Contracting Ltd. - $250/metre Dufferin Construction Company - $190/metre The rate per metre which neighbouring municipalities incur is $60-$85/metre. RECOMMENDATION 1.THAT Report CAO-61/15 re Sidewalk Works Tender Results be received for information; 2.AND THAT Council not award the tender for the replacement, leveling, jacking and grinding of sidewalks as the bids are over budget amount; 3.AND THAT staff be directed to procure a contractor to conduct the work at an acceptable rate; 4.AND THAT if said contractor cannot complete the work in 2015 the funds be allocated to 2016 and added to the 2016 sidewalk budgeted amount. Report CAO-61/15 by Paul Shipway, CAO re Sidewalk Works Tend...Page 132 of 170 Respectfully Submitted by: Paul Shipway CAO Report CAO-61/15 by Paul Shipway, CAO re Sidewalk Works Tend...Page 133 of 170 REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: August 20, 2015 REPORT: CAO-66/15 SUBJECT: WATERMELON FEST BACKGROUND During Financial Assistance deliberations for the 2015 budget year Council approved the following for the Straffordville Community Committee: • Allocation of $1500 support for Watermelon Fest activities in Straffordville; • Use of the Straffordville Community park, parking lot and cement pad on August 28 & 29th (cleanup of park to be done by the organizers); • Provision of garbage dumpster, road closure, traffic control and safety for parade, preparation of park (cement pad), delivery of picnic tables; • Provision of portable washrooms and hand wash station at the park (up to $800 value) will be arranged by Municipal staff; • Use of Vienna Community Centre (Straffordville if/as available) and fee waiver for 1 – 2 meetings monthly; • Use of Vienna Community Centre (Straffordville if/as available) for up to 12 other events and Straffordville Community Centre parking lot, cement pad and grounds for 3 events (cleaning charges plus HST apply to events); • Install/remove banners and Christmas lights; • Use of Municipal sign for events advertising (subject to Municipal needs) DISCUSSION The Straffordville Community Committee has also requested the provision of tables and chairs, an exception to the parking by-law on Sandytown Road and a road closure as per the Event Form attached hereto as Appendix ‘A’. ‘We would need the tables from Friday Aug 28-Monday Aug 31. We would like 6 of the 4x4 wooden ones for cutting watermelon and 20 of the long ones for the silent auction. We will be putting them in the barn when they are not in use so they should be safe and secure. Will the bathrooms in the back of the ball booth be opened for watermelon fest? Also there was a sound system in the ball booth that was used in previous years that we wonder if it is available this year?’ Report CAO-66/15 by Paul Shipway, CAO re Watermelon Fest Page 134 of 170 The Bayham United Church has also requested permission to operate the food booth at Watermelon Fest. A copy of the request is attached hereto as Appendix ‘B’ The Watermelon Fest has informed staff that since the Straffordville Lion’s disbanded in June, alternative food arrangements were made and would like to respectfully decline having the food booth open as it would be to the detriment of the vendors booked. The Straffordville Community Committee has advised they will keep the church in mind for next year and as long as it is arranged at an earlier date. RECOMMENDATION 1.THAT Report CAO-66/15 re Watermelon Fest be received for information; 2.AND THAT staff be directed to provide the Straffordville Community Committee the requested tables, chairs; 3.AND THAT an exemption to permit parking on the west side of Sandytown Road be granted; 4.AND THAT the Event Road Closure Request Form from the Straffordville Community Committee regarding the Watermelon Fest Parade be received; 5.AND THAT Council grants permission to use municipal streets within Straffordville for parade purposes, on Saturday, August 29, 2015 subject to the organizers: •providing the municipality with proof of liability insurance to cover all events including naming the Municipality of Bayham as an additional insured; •obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Municipal Road Close Notice and parade route mapping); 6.AND THAT Old Chapel Street south from Heritage Line to Plank Road be closed during the parade; 7.AND THAT Council requests permission from the County of Elgin to use Plank Road from Third Street, south to Heritage Line and Heritage Line west to the Straffordville Community Park on Saturday, August 29, 2015 between 10:00 and 11:00 a.m. during the Parade in Straffordville; 8.AND THAT the Road Operations Supervisor be directed to make the necessary arrangements for traffic control, signage and safety; 9.AND THAT the cleanup of the park area be the responsibility of the organizers. Respectfully Submitted by: Paul Shipway CAO Report CAO-66/15 by Paul Shipway, CAO re Watermelon Fest Page 135 of 170 R e p o r t C A O - 6 6 / 1 5 b y P a u l S h i p w a y , C A O r e W a t e r m e l o n F e s t P a g e 1 3 6 o f 1 7 0 R e p o r t C A O - 6 6 / 1 5 b y P a u l S h i p w a y , C A O r e W a t e r m e l o n F e s t P a g e 1 3 7 o f 1 7 0 R e p o r t C A O - 6 6 / 1 5 b y P a u l S h i p w a y , C A O r e W a t e r m e l o n F e s t P a g e 1 3 8 o f 1 7 0 R e p o r t C A O - 6 6 / 1 5 b y P a u l S h i p w a y , C A O r e W a t e r m e l o n F e s t P a g e 1 3 9 o f 1 7 0 REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: August 20, 2015 REPORT: CAO-67/15 SUBJECT: STRAFFORDVILLE CEMETERY COLUMBARIUM BACKGROUND On June 18, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT memorandum regarding Straffordville Columbarium Request be received for information; AND THAT the Council of the Municipality of Bayham supports the request from the Straffordville Cemetery Board to have a columbarium installed at the Straffordville Cemetery; AND THAT staff be directed to make the necessary arrangements including application to the Cemeteries Regulation Unit for the necessary approvals. DISCUSSION With the assistance of the Straffordville Cemetery Committee, staff were able to complete the necessary work to obtain approval for the columbarium installation. The approval is as per Appendix ‘A’ attached hereto. Staff also obtained engineered foundation plans attached hereto as Appendix ‘B’. The Cemetery Committee would like to move forward sole sourcing both the foundation work to be installed in the fall of 2015 and the procurement of the columbarium’s in 2016. Note: The Municipality of Bayham Cemetery Regulatory By-law still requires redrafting and approval from the Cemeteries Regulation Unit to incorporate columbarium’s. Staff, with the assistance of the Joint Cemeteries Committee intend to have the aforementioned completed prior to the end of 2015. RECOMMENDATION 1.THAT Report CAO-67/15 re Straffordville Cemetery Columbarium be received for information; 2.AND THAT the Straffordville Cemetery Committee be permitted to sole source the installation of foundations as per the engineered specifications, contingent upon the contractor having the appropriate WSIB coverage, to be verified by staff, prior to the Report CAO-67/15 by Paul Shipway, CAO re Straffordville Ceme...Page 140 of 170 commencement of work; 3.AND THAT the Straffordville Cemetery Committee be permitted to sole source the procurement of columbarium’s in 2016. 4.AND THAT the Straffordville Cemetery Fund account provide the required funds for all associated works. Respectfully Submitted by: Paul Shipway CAO Report CAO-67/15 by Paul Shipway, CAO re Straffordville Ceme...Page 141 of 170 R e p o r t C A O - 6 7 / 1 5 b y P a u l S h i p w a y , C A O r e S t r a f f o r d v i l l e C e m e . . . 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P a g e 1 6 2 o f 1 7 0 BY-LAW NUMBER 2015-092 OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BEING A BY-LAW TO REGULATE UTILITY CONSENTS OF PUBLIC HIGHWAYS AND RIGHT-OF-WAYS WHEREAS the Municipal Act, 2001 S.O. 2001, c.25, as amended, provides that a municipality may enact by-laws regarding highways it has jurisdiction over; AND WHEREAS pursuant to the Municipal Act, 2001 S.O. 2001, c.25, as amended , as part of the power to regulate or prohibit a matter, a municipality may, among other things, require persons to do things respecting the matter and provide for a system of permits; AND WHEREAS pursuant to the Municipal Act, 2001 S.O. 2001, c.25, as amended , a municipality possesses certain enforcement powers including the authority to undertake remedial action and recover the costs for such action from the person responsible; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS A BY-LAW AS FOLLOWS: SHORT TITLE This By-law shall be known and may be cited as the “Municipal Utility Consent By-law ”. Section 1-Definitions For the purpose of this By-law: 1.1 “Applicant” shall include a person seeking a Municipal Consent approval. 1.2 “Council” shall mean the Council of the Corporation of the Municipality of Bayham. 1.3 “Expense” shall mean any and all sums of money actually spent or required to be spent by the Municipality, and shall include but not be limited to all charges, costs, a twenty five percent (25%) administrative fee, taxes, outlays, legal fees and losses. 1.4 “Highway” shall mean a highway within the meaning of The Municipal Act, 2001 S.O. 2001, c.25, as amended. 1.5 “Manager of Public Works & Operations” shall mean the Manager of Public Works and Operations of the Corporation of the Municipality of Bayham, or designate. 1.6 “Municipal Consent” shall mean permission granted by the Manager of Public Works & Operations for an Applicant to locate works on a Highway or Right-of-Way. 1.7 “Municipality” shall mean the Corporation of the Municipality of Bayham. 1.8 “Person” shall include an individual, a sole proprieto rship, a partnership, an unincorporated association, a trust, a body corporate or a natural person. 1.9 “Right-of-W ay” shall mean a person’s legal right, established by usage, deed or by contract, to pass through grounds or private property which affords acce ss to abutting lots and does not include a highway. By-Law 2015-092 Being a By-law to regulate utility consents ...Page 163 of 170 2 Section 2-General Prohibitions 2.1 No person shall install, place or maintain, or cause to be installed, placed or maintained, a utility within a municipal highway or right-of-way, except where permitted to do so in accordance with this By-law. 2.2 Utilities when crossing a municipal drain are to be set at a depth of 1 meter minimum below the bottom design grade of culvert or open drain and extend 1 meter minimum from the top design grade at 1 meter minimum depth. 2.3 Utilities when running parallel to a municipal drain must be set at a distance of 1 meter minimum and depth of 1 meter minimum from top design grade of culvert or open drain. If conditions do not permit the utility shall be installed to the satisfaction of the Manager of Public Works & Operations. 2.4 When soil conditions do not permit such as bedrock, the utility is to be within a conduit and must be laid on the bedrock covered by a 6"x6" cement conduit extending 1 meter minimum beyond the top design grade of the culvert or open drain and to the satisfaction of the Manager of Public Works & Operations. 2.5 Utilities when crossing a surface treated Municipal road are to be installed by boring method unless conditions do not permit, in which case approval from the Manager of Public Works & Operations for an alternative is required. 2.6 Crossing a Municipal road or road allowance utilities are to be set to a 1 meter minimum depth below surface of the road and extend 2 meters minimum from e ach side travelled portion of road installed in a 6" tile. 2.7 All utilities shall be placed at the furthest possible location from the travelled highway and shall not be placed within the centre of an open drain. 2.8 All crossings of municipal roads, culverts, and open ditches will be repaired to a standard to which it was before works were commenced and to the satisfaction of the Manager of Public Works & Operations. i. Clean stone fill shall be used in all cut road crossings and compacted sufficiently. All work carried out shall meet the standards set out and be guaranteed for one (1) year from the date of completion by the applicant. Section 3-Request for Municipal Consent 3.1 All Municipal Consent application fees, if any, are for administrative purposes and are, therefore, non-refundable if the application is refused for any reason or is withdrawn by the Applicant prior to the issuance of a Municipal Consent. 3.2 The Municipal Consent application fee shall be as set out in Schedule ‘A’ to this By-law, and shall be reflected in the Municipal Fees By-law. 3.3 Every Applicant shall provide in full a complete application, at the time the application is submitted or the Manager of Public Works & Operations shall not accept the application. 3.4 Every Applicant shall provide in full a complete application, at the time the application is submitted, all of the information required on the application and shall provide: By-Law 2015-092 Being a By-law to regulate utility consents ...Page 164 of 170 3 (a) payment of the prescribed Municipal Consent application fee set out in Schedule ‘A’ of this By-law; (b) any other document or information as may be required in any other Section of this By-law; (c) any other affidavit, document or information as may be requested by the Manager of Public Works & Operations at any time. (d) proof that the need for the Municipal Consent is reasonable, feasible and no alternative option exists. In addition the Municipal Consent must not jeopardize the health or safety of the public and must be in the public’s best interest and must be minor in nature. CONTRAVENTION OF OTHER LAWS PROHIBITED 3.5 The issuance or renewal of a Municipal Consent under this By-law is not intended and shall not be construed as permission or consent by the Municipality for the Municipal Consent Applicant to contravene or to fail to observe or comply with any law of Canada or Ontario or any other By-law of the Municipality or the County of Elgin. Section 4-Authority of the Manager of Public Works & Operations 4.1 The Manager of Public Works & Operations shall have delegated authority to: (a) approve or reject any application submitted for a Municipal Consent; and (b) impose such terms and conditions to any request and/or Municipal Consent as the Manager of Public Works & Operations may deem appropriate; and Section 5-Access to Municipal Consents 5.1 No person shall obstruct, hinder or interfere with the free access to any Municipal Consent by an employee, officer or agent of the Municipality. Section 6-Emergency Situations 6.1 If the Manager of Public Works & Operations deems that an emergency exists or may exist as a result of any Municipal Consent being or about to become a source of danger to the health and safety of the public, the Manager of Public Works & Operations may: (a) notify in writing the owner of the utility requiring the repair, removal, filling in or closing up of the utility and restoration of the public lands to their former condition at the expense of the owner, so that the utility is no longer deemed to be a source of danger or potential danger to the public by the Manager of Public Works & Operations , and/or (b) take such measures on behalf of the owner, without notice to the owner, as the Manager of Public Works & Operations may deem necessary to remove the danger or potential danger created by the utility. 6.2 Where the notice in Section 6.1(a) of this By-law is not complied with within ninety-six (96) hours of the date of the notice, the Manager of Public Works & Operations may, on behalf of the owner remove, fill in or close up the utility and restore the public lands to their former condition at the expense of the owner. By-Law 2015-092 Being a By-law to regulate utility consents ...Page 165 of 170 4 Section 7-Removal of Unauthorized Utility 7.1 Where the Municipality becomes aware of an unauthorized utility, the Manager of Public Works & Operations shall give notice in writing to the owner of the utility to forthwith remove, fill in or close up the utility and to restore the public lands to their former condition at the expense of the owner. 7.2 Where the notice in Section 7.1 of this By-law is not complied with within ninety-six (96) hours of the date of the notice, the Manager of Public Works & Operations shall, on behalf of the owner, remove, fill in or close up the unauthorized utility and restore the public lands to their former condition at the expense of the owner. 7.3 Any materials or structures forming part of or attached to the utility and removed by the Manager of Public Works & Operations shall, at the discretion of the Manager of Public Works & Operations, either be deposited at the owner’s premises or be stored for a minimum of ninety-six (96) hours at the owner’s expense. Any item so stored and not claimed by the owner within said minimum ninety-six (96) hour period shall be disposed of by the Municipality in such manner as it deems appropriate. Section 8-Recovery of Expenses 8.1 All expenses incurred by the Municipality in connection with the enforcement of this By- law shall be paid within thirty (30) days of their billing date. 8.2 The Municipality may also recover all expenses owing under this By-law by a court action as a debt due to the Municipality. Section 9-Infractions and Penalties 9.1 Every person who contravenes any of the provisions of this by-law is guilty of an offence and upon conviction is liable to pay a fine or penalty for each offence, exclusive of costs, as provided for in the Provincial Offences Act, R.S.O. 1990, c.P.33, as may be amended from time to time. Section 10-Prohibition Order 10.1 When a person has been convicted of an offence under this By-law, (a) the Superior Court of Justice, or (b) any other court of competent jurisdiction, may, in addition to any other penalty imposed on the person convicted, issue an order prohibiting the continuation or repetition of the offence or the doing of any act or thing by the person convicted directed toward the continuation or repetition of the offence. Section 11 - Administration 11.1 Unless otherwise indicated, the administration of this By-law is assigned by Council to the Manager of Public Works & Operations who may delegate the performance of his functions under this By-law from time to time as occasion requires. 11.2 In this By-law, unless the contrary intention is indicated, words used in the singular shall include the plural and words used in the male gender shall include the female gender or vice versa, where applicable. By-Law 2015-092 Being a By-law to regulate utility consents ...Page 166 of 170 5 Section 12 – Severability 12.1 In the event any section or provision of this By-law is held invalid, the remainder of the By-law shall continue in force. 12.2 This By-law shall come into full force and effect on the date of its passing by Council. READ a FIRST, SECOND and THIRD TIME and finally passed this 20th day of August, 2015. ___________________________ PAUL ENS MAYOR __________________________ LYNDA MILLARD CLERK By-Law 2015-092 Being a By-law to regulate utility consents ...Page 167 of 170 6 BY-LAW 2015-092 Schedule ‘A’ Municipal Consent Application Fee $50.00 By-Law 2015-092 Being a By-law to regulate utility consents ...Page 168 of 170 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015- 093 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND CAN SWEEP FOR THE PROVISION OF ROADSIDE GRASS CUTTING SERVICES WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for provision of roadside grass cutting services. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement between the Municipality of Bayham and Can Sweep for the provision of roadside grass cutting services. 2. THAT this by-law shall come into full force and effect upon the final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20TH DAY OF AUGUST 2015. ______________________ ___________________ MAYOR CLERK By-Law 2015-093 Being a By-law to authorize the execution of...Page 169 of 170 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015 – 094 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD AUGUST 20, 2015 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held August 20, 2015 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by- law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 20th day of August, 2015. ____________________________ _____________________________ MAYOR CLERK By-Law 2015-094 Being a By-law to confirm all actions of Cou...Page 170 of 170