HomeMy WebLinkAboutSeptember 17, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, September 17, 2020
7:00 p.m.
7:30 p.m. Public Planning Meeting
A. A. & C. Beard
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. DELEGATIONS
A. Straffordville Hall Foundation (SHF) presentation to the Municipality of Bayham of a
donation to the Straffordville Community Centre Capital Reserve
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Council Meeting held September 3, 2020
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Zoning By-law Amendment, A. & C. Beard, 54710 Heritage
Line
2020 Council Agenda September 17, 2020
2
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-61/20 re Consent Application E27/20 Emberson – Lot Addition
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. LPRCA Minutes of Board of Directors Meeting of August 5, 2020
B. Southwestern Public Health re A Reminder to Community Event Organizers Safe
Gathering in Stage 3
C. Elgin County minutes of meeting held July 14, 2020
D. Elgin County minutes of meeting held July 23, 2020
E. Elgin County minutes of meeting held August 6, 2020
11.1.2 Requiring Action
11.2 Reports to Council
12. BY-LAWS
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
A. Confidential Report regarding a position, plan procedure, criteria or instruction to be
applied to any negotiations carried on by or on behalf of the municipality or local board
(Municipal Service Corporations)
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2020-040 Being a by-law to confirm all actions of Council
16. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, September 3, 2020
7:00 p.m.
6:45 p.m. Committee of Adjustment
A. S. & R. Kristensen A-09/20
B. R. Peidl & E. Scott A-08/20
C. J. & E. Unger A-07/20
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
SUSAN CHILCOTT
ABSENT:
COUNCILLOR DAN FROESE
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None.
4. ANNOUNCEMENTS
None.
5. DELEGATIONS
None.
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Council Meeting held August 20, 2020
B. Statutory Planning Meeting held August 20, 2020 re H. Peters
2020 Council Minutes September 3, 2020
2
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT the minutes of the Council Meeting held August 20, 2020 and the minutes of the
Statutory Planning Meeting held August 20, 2020 re H. Peters be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting Committee of Adjustment re Minor Variance Application
A-07/20 J. & E. Unger, 53579 Calton Line, Calton
B. Notice of Public Meeting Committee of Adjustment re Minor Variance Application
A-08/20 R. Peidl & E. Scott, 55861 Third St, Straffordville
C. Notice of Public Meeting Committee of Adjustment re Minor Variance Application
A-09/20 S. & R. Kristensen, 57220 Eden Line, Eden
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT correspondence item 10.1.1-A – 10.1.1-C be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
2020 Council Minutes September 3, 2020
3
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. LPRCA re Completion of the 2019/20 LPRCA Riverine Flood Hazard Mapping Update
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT correspondence item 11.1.1-A be received for information.
CARRIED
11.1.2 Requiring Action
11.2 Reports to Council
A. Report CAO-37/20 by Paul Shipway, CAO|Clerk re 2021 Council Schedule
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Report CAO-37/20 re 2021 Council Schedule be received for information;
AND THAT Council approve the 2021 Meeting Schedule attached hereto as Appendix ‘A’.
CARRIED
12. BY-LAWS
13. UNFINISHED BUSINESS
None.
14. OTHER BUSINESS
A. Facilities & Parades
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
WHEREAS the Community and the Municipality have put forth significant efforts to date to
help stop the spread of COVID-19 within the Municipality;
AND WHEREAS considering legislative provisions, public health guidance and resource
allocation, the Council of the Corporation of the Municipality of Bayham directs:
• facility rentals not be permitted for the remainder of 2020; and,
• the Port Burwell Remembrance Parade, the Straffordville Santa Claus Parade and
the Port Burwell Santa Claus Parade approvals of February 6, 2020 be rescinded.
2020 Council Minutes September 3, 2020
4
AND THAT the Vienna Light up the Park & Caroling and Straffordville Parkette Lighting of
the Lights events be advised compliance with Southwestern Public Health Event Guidance
documents is required;
AND THAT staff be directed to contact the community groups to communicate these
decisions;
AND THAT the Municipality encourage the community to celebrate these events in
modified ways following public health guidelines to reduce the risk of transmission of
COVID-19.
CARRIED
14.1 In Camera
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2020-038 Being a by-law to confirm all actions of Council
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Confirming By-Law No. 2020-038 be read a first, second and third time and finally
passed
CARRIED
16. ADJOURNMENT
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 7:14 p.m.
CARRIED
MAYOR CLERK
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: A. AND C. BEARD, 54710 HERITAGE
LINE
TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning
By-law amendment.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a
public meeting on Thursday, September 17, 2020 at 7:30 p.m. in the Municipal Council
Chambers, 56169 Heritage Line in Straffordville to consider a proposed Zoning By-law
amendment under Section 34 of the PLANNING ACT.
THE PURPOSE of this By-law is to change the zoning on a 15 ha (37 acres) parcel of land from
an Agricultural (A1) zone to a site-specific Agricultural (A1-XX) zone to permit kennel use in
addition to the permitted uses in the A1 zone; and to recognize the kennel facilities to be within a
portion of an existing 232 m2 (2,500 ft2) building and within six adjacent fenced areas with
combined area of 372 m2 (4,000 ft2), in Zoning By-law Z456-2003. The subject lands are located
at 54710 Heritage Line, north side, west of Maple Grove Line.
THE EFFECT of this By-law will be to allow a kennel for the breeding of dogs in a portion of an
existing building and new fenced area located to the rear of the farm building cluster,
approximately 128 m from Heritage Line.
ANY PERSON may attend the public meeting adhering to mask and physical distancing
requirements and/or make a written or verbal representation in support of or in opposition to the
proposed amendment.
*** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings
remain open to public comment.
Please be advised that equal consideration is given to all written and oral presentations provided
to the municipality at a public meeting regarding land use planning applications. When possible
please consider utilizing written correspondence.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body is not entitled to appeal the decision of the Council of the Corporation of the
Municipality of Bayham to the Local Planning Appeal Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body may not be added as a party to the hearing of an appeal before the Local Planning
Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written
request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained by
contacting the Municipal Office.
DATED at the Municipality of
Bayham this 28th day of August
2020.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
REPORT
DEVELOPMENT SERVICES
TO: Mayor & Members of Council
FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator
DATE: September 17, 2020
REPORT: DS-61/20 FILE NO. C-07 / D9.20 Emberson
Roll # 3401-002-001-17800 SUBJECT: Consent Application E27/20 Emberson – Lot Addition
BACKGROUND:
A consent application was received from the Elgin County Land Division Committee submitted
by Mike and Kimberly Emberson proposing to sever 352.7 m2 (3,796.2 sq. ft.) of land and to
retain 1,169.4 m2 (12, 587.4 sq.ft.) of land with the intent of conveying the severed piece to the
owners of the adjacent property to the west, 8 Robinson Street. The subject lands are
described as Plan 12 Lots 8 and Pt Lot 7 and known municipally as 5-7 Erieus St. and
designated both “Residential” and “Hazard Lands” on Schedule ‘D’ Port Burwell: Land Use and
Constraints of the Official Plan. The lands are zoned Village Residential (R1) Schedule “I” Port
Burwell in the Zoning By-law Z456-2003.
Elgin County Land Division Committee will consider the application at the meeting scheduled for
September 23, 2020.
DISCUSSION:
The intent of the severance is to reduce the lot size at 5-7 Erieus St and add a seasonal cottage
with lands to the adjacent 8 Robinson St. Services will have to be disconnected and
reconnected from 8 Robinson St to service the cottage. The cottage being added to 8 Robinson
St is considered to be a Second Dwelling Unit and meets the criteria except for the parking
requirement. Included as a condition, the Owner of 8 Robinson Street must provide a specific
on-site parking space dedicated to the Second Dwelling Unit (cottage) in order to meet the
requirements of Zoning By-law Section 4.59 Second Dwelling Units.
The owners for both the retained lands at 5-7 Erieus St and the merged lands 8 Robinson Street
will be required to obtain the necessary zoning by-law amendments to recognize lot area, lot
frontage, existing front yard and side yard setbacks and any other zoning deficiencies. Further
details are explained in the planner’s memorandum dated September 10, 2020.
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Meeting Minutes of August 5, 2020
Approved September 2, 2020 Members present: Dave Beres, Robert Chambers, Michael Columbus, Valerie
Donnell, Roger Geysens, Tom Masschaele, Stewart Patterson,
John Scholten and Peter Ypma
Regrets: Kristal Chopp and Ken Hewitt
Staff present: Judy Maxwell, Aaron LeDuc, Lorrie Minshall, Ben Hodi, Leigh-Anne
Mauthe and Dana McLachlan
1. Welcome and Call to Order
The meeting was called to order at 6:30 p.m., Wednesday, August 5, 2020.
2. Additional Agenda Items
A-62/20
Moved by P. Ypma
Seconded by D. Beres
That the Board of Directors add “Draft Enclosed Public Spaces Face Mask Covering
Policy” under New Business as item (k); “New Applications” under Development
Applications as item (c) to the agenda;
And,
That item (f) “Deer Creek Dam Lift Chamber Report” be withdrawn from the agenda.
And,
That item (c) Christmas Operating Schedule” be moved to item (i) and item (i)
“Campground Operations” be moved to item (c).
3. Declaration of Conflicts of Interest
None declared.
4. Minutes of Previous Meetings
A-63/20
Moved by J. Scholten
Seconded by T. Masschale
That the minutes of the Board of Directors Meeting held June 3, 2020 be adopted as
circulated.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 2 -
5. Business Arising
There was no business arising.
6. Correspondence
a) Haldimand County Re: Support for Conservation Authorities
b) Long Point World Biosphere Reserve Re: New Brochures
The General Manager noted that LPRCA has four of the 20 Amazing Places listed in the
brochure: Backus Heritage Conservation Area, Deer Creek Conservation Area, Joe
Csubak Viewing Area, and Sutton Conservation Area.
A-64/20
Moved by V. Donnell
Seconded by J. Scholten
That the correspondence outlined in the Board of Director’s Agenda of August 5, 2020
be received as information.
CARRIED
7. New Business
a) Completion of The 2019/20 LPRCA Riverine Flood Hazard Mapping Update
Matthew Senior, M.A.Sc., P.Eng., Associate Water Resources Engineer, Wood
Environment and Infrastructure presented an overview of the purpose of the study and
the approach used, and the outcomes.
The existing mapping used by LPRCA was completed between 1975 and 1985. There
have been many notable advances in mapping technology since that time.
B. Hodi provided the history and timeline of the project noting the tight timelines as
required by the National Disaster Mitigation Program requirements.
The project was undertaken with collaboration and consultation from municipal staff, the
public and stakeholder groups.
Next steps were outlined and it was noted that, once approved, the mapping will be
made available to municipal planning departments throughout the watershed.
Board members discussed other potential uses for the updated mapping and the and
the impacts to special interest groups.
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 3 -
A-65/20
Moved by D. Beres
Seconded by T. Masschaele
That the 2020 LPRCA Riverine Flood Hazard Mapping prepared by Wood Environment
& Infrastructure Solutions be approved for use as the guiding document in the
administration of LPRCA’s Section 28 regulation (Ontario Regulation 178/06) and with
matters under the Planning Act in the study areas.
And That amendments to LPRCA’s Ontario Regulation 178/06 mapping be made to
incorporate the revisions to the floodplain and associated regulated allowance.
CARRIED
b) General Manager’s Report
As of August 4th, all staff are back working in the administrative office and following the
updated protocol to minimize the spread of COVID-19.
J. Maxwell was recently advised of a potential property donation. The forestry
department has surveyed the property and is preparing a report to be presented to the
Land Acquisition Committee shortly.
B. Good applied for COVID emergency funding through the Department of Canadian
Heritage Museum Assistance Program. The funding is to help with the care of heritage
collections and LPRCA is eligible to receive up to $16,000
The new organizational structure was announced: Lorrie Minshall, Interim Manager of
Watershed Services, will be retiring at the end of the month, and Ben Hodi will replace
Lorrie as the Manager of Watershed Services; Leigh-Anne Mauthe and Debbie Thain
have been promoted to the new positions of Supervisor of Planning and Supervisor of
Forestry respectively; Brandon Good successfully completed Conservation Authority
Compliance Training and has been promoted to the new position of Superintendent of
Conservation Areas.
A-66/20
Moved by P. Ypma
Seconded by R. Geysens
That the LPRCA Board of Directors receives the General Manager’s Report for June
and July 2020 as information.
CARRIED
c) Campgrounds Operations
A. Leduc reviewed the staged opening of the parks, staffing and additional protocols
added this year due to the pandemic.
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 4 -
On July 10, LPRCA opened two of the five conservation areas, Backus and Waterford,
to overnight camping.
On July 18, LPRCA opened day-use (parking) sites at three of the five parks; Backus
and Waterford have 30 available sites each, and Deer Creek opened with 35 available
sites which has been increased to 50 sites.
A. LeDuc also provided the financial impact of the campground operations to the
budget.
A-67/20
Moved by J. Scholten
Seconded by T. Masschaele
That the LPRCA Board of Directors receives Campgrounds Operations report as
information.
CARRIED
d) 2nd Quarter Financial Report
A. LeDuc reviewed the overall financial picture to June 30, 2020.
As noted earlier, campground revenues are projected to be severely reduced.
Staff are confident that the forestry revenue budget will be attained.
The overall outlook is more positive than after the first quarter, but annual revenues will
miss the budget target. Management will continue to monitor the financial operations
and will take action to mitigate further potential risks if required.
J. Maxell provided an update and projection on the outstanding capital projects as
requested by the Chair. Due to the pandemic, some of the projects will have to be
deferred.
A-68/20
Moved by P. Ypma
Seconded by R. Geysens
That the LPRCA Board of Directors receives the 2nd Quarter 2020 Budget Performance
Report for the period up to and including June 30th, 2020 as information.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 5 -
e) Norwich Dam Safety Review Tender
Norwich Dam is one of 13 water control structures owned by LPRCA. It is
approximately 50 years old and its condition is typical for its age.
A visual inspection by Riggs Engineering identified some potential concerns including a
recommendation for a Dam Safety Review.
A Request for proposal was issued and seven firms responded. Staff evaluated the
proposals and, after contacting references, recommended D.M. Wills Associates
Limited.
A-69/20
Moved by J. Sholten
Seconded by S. Patterson
That the LPRCA Board of Directors accepts the proposal submitted by
D.M. Wills Associates Limited for engineering services to undertake a Dam Safety
Review of the Norwich Dam at a cost of $79,625.00 (excluding applicable taxes) plus
$8,000.00 for provisional contingency items.
CARRIED
f) Deer Creek Dam Lift Chamber Report
The report was withdrawn.
g) Timber Tender LP-328-20 Tarcza-Robets-Hird Tract Block 1
Three bids were received by the deadline and the winning bid was over the expected
bid range. Staff recommended the tender be awarded to the highest bidder.
With this bid, the Public Forestry Department has exceeded the 2020 revenue target of
$300,000.
A-70/20
Moved by P. Ypma
Seconded by V. Donnell
That the LPRCA Board of Directors accepts the tender submitted by Townsend Lumber
Inc. for marked standing timber at the Tarzca-Roberts-Hird Tract – Block #1– LP-328-20
for a total tendered price of $131,275.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 6 -
h) EBR Response to Proposed Water Taking Regulation Amendments
The proposed amendments to the Water Taking and Transfer Regulation (O. Reg.
387/04) include the removal of the High Water Use Area designation for the Long Point
Region watershed that was enacted in 2004.
Public comments were solicited and a response was submitted by LPRCA generally
supporting the proposed amendments.
A-71/20
Moved by T. Masschaele
Seconded by R. Geysens
That the LPRCA Board of Directors receives the report for information on LPRCA’s
response to the MECP Proposal Paper, Updating Ontario’s Water Quantity Framework.
CARRIED
i) Christmas Operating Schedule
The operating schedule over the Christmas holiday will be different from years past.
The office will close early on December 24th, reopen December 29th to 30th, close
December 31st, and reopen January 4th.
Staff will be given the option to work or take vacation on the days the office will be open.
A-72/20
Moved by D. Beres
Seconded by J. Scholten
That the LPRCA Board of Directors closes operations (except for emergency response)
on Thursday December 31, 2020: and
That staff working at that time be granted one complimentary day off with pay
(December 31, 2020); and
That staff wishing to be off are required to utilize two (2) vacation days during the period
or take unpaid leave - along with three statutory holidays.
CARRIED
j) Watershed Conditions Update
Lake Erie water levels are still near record highs, only second to last year, and are
expected to remain above average into next year.
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 7 -
Localized flooding and erosion continue to occur along the shoreline. The number of
permit applications for shoreline and repair work continue to be high due to Lake Erie
conditions.
Due to high static water levels on Lake Erie, LPRCA updated the Shoreline Conditions
Statement – Lake Erie (High) Static Water Flood Outlook. Daily notices continue to be
sent to municipal partners and emergency services departments who are required to
respond to flooding.
This past weekend’s wind event was unexpected and no warning was issued. The
LPRCA Flood Duty Coordinator was in contact with emergency services and some
minor flooding at Port Dover and Long Point caused by a wind shift was reported.
Overall, the inland areas have been drier than normal throughout May, June and July
receiving 60-80% of the average rainfall. Watercourses across the watershed are
below average and ground water levels are also low.
A-73/20
Moved by V. Donnell
Seconded by T. Masschaele
That the LPRCA Board of Directors receives the watershed conditions update report as
information.
CARRIED
k) Draft Enclosed Public Spaces Face Mask Covering Policy
In preparation for opening the parks, two hundred reusable masks were ordered and
distributed to all staff. All staff were encouraged to wear a mask when interacting with
the public.
Since then, Norfolk County and the County of Brant passed by-laws requiring the use of
face masks inside enclosed public spaces.
On July 30, 2020, a letter of instruction was issued from Southwestern Public Health to
businesses in Oxford County to mandate face coverings in enclosed public spaces.
In drafting the Enclosed Public Spaces Face Mask Covering Policy, the senior
management team considered the policies and instructions from the eight member
municipalities, three boards of health that have jurisdiction within the watershed, and
information from upper levels of government.
The Policy covers the minimum required for all areas of the watershed. In addition,
there are standards and protocols in place at various locations that require additional
practices.
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 8 -
A-74/20
Moved by J. Scholten
Seconded by V. Donnell
THAT the LPRCA Board of Directors adopts the Enclosed Public Spaces Face Mask
Covering Policy as presented.
CARRIED
8. Development Applications
a) Staff Approved applications
The Planning Department approved 42 applications since the last meeting in June:
LPRCA-98/20, LPRCA-99/20, LPRCA-100/20, LPRCA-101/20, LPRCA-105/20, LPRCA-
106/20, LPRCA-107/20, LPRCA-108/20, LPRCA-109/20, LPRCA-110/20, LPRCA-
111/20, LPRCA-112/20, LPRCA-113/20, LPRCA-114/20, LPRCA-116/20, LPRCA-
117/20, LPRCA-118/20, LPRCA-119/20, LPRCA-120/20, LPRCA-121/20, LPRCA-
122/20, LPRCA-124/20, LPRCA-125/20, LPRCA-126/20, LPRCA-127/20, LPRCA-
128/20, LPRCA-130/20, LPRCA-132/20, LPRCA-133/20, LPRCA-135/20, LPRCA-
136/20, LPRCA-137/20, LPRCA-138/20, LPRCA-139/20, LPRCA-140-20, LPRCA-
141/20, LPRCA-142/20, LPRCA-143/20, LPRCA-144/20, LPRCA-145/20, LPRCA-
146/20 and LPRCA-147/20.
A-75/20
Moved by P. Ypma
Seconded by T. Masschaele
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated July 28, 2020 as information.
CARRIED
b) General Manager’s Delegated Authority Applications Report
There was no meeting scheduled for July. To reduce time delays, the Board delegated
authority to the General Manager to review and approve three new development
applications that would have come before the board today.
A-76/20
Moved by D. Beres
Seconded by R. Geysens
That the LPRCA Board of Directors receives the General Manager Approved Section 28
Regulation Applications LPRCA-115/20, LPRCA-129/20 and LPRCA-131/20 as
information.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 9 -
c) New applications
The Planning Department recommended approval for one application that was
submitted late last week for shoreline protection between two properties. Engineered
plans have been provided to staff.
A-77/20
Moved by S. Patterson
Seconded by T. Masschaele
That the LPRCA Board of Directors approves the following Development Application
contained within the background section of this report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-159/20
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
CARRIED
A-78/20
Moved by P. Ypma
Seconded by D. Beres
That the LPRCA Board of Directors does now enter into a closed session to discuss:
Personal matters about an identifiable individual, including employees of the
Authority
A trade secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the Authority, which, if disclosed, could
reasonably be expected to prejudice significantly the competitive position or
interfere significantly with the contractual or other negotiations of a person, group
of persons, or organization
CARRIED
Approval of closed session minutes of June 3, 2020.
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 10 -
A-79/20
Moved by T. Masschaele
Seconded by P. Ypma
That the LPRCA Board of Directors does now adjourn from the closed session.
CARRIED
The Chair adjourned the meeting at 8:25pm.
Michael Columbus Dana McLachlan
Chair Administrative Assistant
A Reminder to Community Event Organizers
Safe Gathering in Stage 3
August 28, 2020
By mid August, all provincial regions moved into Stage Three of the Province of Ontario’s Re-
Opening Plan.
In alignment with Stage Three Guidelines, indoor gatherings increased to a maximum of 50
people and outdoor gatherings increased to a maximum of 100 people. In the case of people
gathering indoors for religious services, rites or ceremonies, and wedding ceremonies or funeral
services, hosts could continue to fill a room up to 30 per cent of the capacity as introduced in
Stage 2.
In both cases – indoor and outdoor – individuals must maintain physical distancing of at least
two metres with people from outside their households or social circles. And as per my July 30
Letter of Instruction, face coverings must be worn by everyone ages 2 and up in enclosed public
spaces.
The end of summer brings thoughts of the fall traditions and the community events we’ve
enjoyed year after year. However, with the current restrictions likely to be in place for the
foreseeable future, businesses, community organizations and service clubs must use their
creativity to rethink traditional events. Holiday parties, parades, fall harvest celebrations,
Remembrance Day, and Halloween events must look different this year.
Event planners are urged to follow the Guidance for Events during COVID-19 and use the Event
Checklist to assist in designing safe activities, events, and gatherings.
The coronavirus pandemic has required all of us to flex our creative muscles, adapt to change
and be open to new possibilities. It is important to acknowledge that we have also grieved the
loss or postponement of important personal and community events. The measures we are
taking, however, will ensure that we are all healthy enough to enjoy these familiar and treasured
occasions in years to come when it is again safe to gather with our fellow community members.
Thank you for your ongoing commitment to the health and safety of your community. Your
efforts are sincerely appreciated.
Dr. Joyce Lock
Medical Officer of Health
Southwestern Public Health
Page 1
July 14, 2020
ELGIN COUNTY COUNCIL
MINUTES
July 14, 2020
Council Present: Warden Dave Mennill (in-person)
Councillor Bob Purcell (electronic)
Councillor Sally Martyn (in-person)
Councillor Tom Marks (in-person)
Councillor Mary French (electronic)
Councillor Grant Jones (in-person)
Councillor Dominique Giguère (electronic)
Councillor Ed Ketchabaw (in-person)
Staff Present: Julie Gonyou, Chief Administrative Officer (in-person)
Jim Bundschuh, Director of Financial Services (electronic)
Brian Lima, Director of Engineering Services (electronic)
Michele Harris, Director of Homes and Senior Services (electronic)
Alan Smith, General Manager of Economic Development (electronic)
Nancy Pasato, Manager of Planning (electronic)
Katherine Thompson, Supervisor of Legislative Services (in-person)
Carolyn Krahn, Legislative Services Coordinator (in-person)
Regrets: Deputy Warden Duncan McPhail, absent with notice
1.CALL TO ORDER
Elgin County Council met this 14th day of July, 2020 in the Council Chambers, at the
County Administration Building, St. Thomas at 9:05 a.m. with Warden Mennill in the chair.
Some Councillors and staff participated electronically by video conference.
2.ADOPTION OF MINUTES
Moved by: Councillor Martyn
Seconded by: Councillor Ketchabaw
Resolved that the minutes of the meeting held on June 23, 2020 be adopted.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
-Motion Carried.
3.DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
4.COMMITTEE OF THE WHOLE
Moved by: Councillor Jones
Seconded by: Councillor Marks
Resolved that we do now move into Committee of the Whole Council.
Page 2
July 14, 2020
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
5. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
5.1 Warden’s Activity Report – June 2020 – Warden Mennill
The Warden provided County Council with a brief update on his recent activities. The
Warden noted that Ontario communities have faced unprecedented challenges as a
result of COVID-19 and that the County’s collective focus has now shifted to
“recovery.” The Warden expressed Council and staff’s commitment to work with
community and regional partners, community residents and businesses every step
of the way.
Moved by: Councillor Martyn
Seconded by: Councillor Ketchabaw
Resolved that the report from Warden Dave Mennill, dated June 30, 2020, entitled
“Warden Activity Report – June 2020” be received and filed.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
5.2 SWIFT 2.0 Proposal and Western Ontario Wardens Caucus Update – Warden
Mennill
The Warden provided an update on a special Western Ontario Wardens Caucus
(WOWC) meeting, which was held on July 2, 2020, to discuss the Caucus’ support
for a Southwestern Integrated Fibre Technology 2.0 initiative as Southwestern
Ontario’s funding mechanism to advance the expansion of critical broadband
infrastructure across Southwestern Ontario.
Moved by: Councillor Marks
Seconded by: Councillor Jones
Resolved that the report titled “SWIFT 2.0 Proposal and Western Ontario Wardens
Caucus Update” submitted by Warden Mennill be received and filed.
Page 3
July 14, 2020
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
5.3 2020 County of Elgin Warden’s Charity Golf Tournament Cancelled – Warden
Mennill
The Warden presented an update on the Warden’s Annual Charity Golf
Tournament. Out of respect for the health and safety of Elgin County residents, and
due to Provincial restrictions on public gatherings, the tournament has been
cancelled for 2020. The Warden encouraged those who would have participated in
the tournament to donate directly to the United Way to help meet the needs of
Elgin’s most vulnerable community members.
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
Resolved that the July 2, 2020, report titled, 2020 County of Elgin Warden’s Charity
Golf Tournament Cancelled, submitted by Warden Dave Mennill, be received and
filed for information.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
5.4 Elgin County 2020 Grant and Festival Events Partnership Program Allocations
– Final Recommendation – Councillor Ketchabaw
Councillor Ketchabaw presented a summary of the 2020 Grant and Festival Events
Partnership Program and Council approved allocations to date; and he presented
the Rural Initiatives and Planning Advisory Committee’s final recommendation that
two (2) additional grants be awarded to the STEAM Centre and the Elgin 4-H
Association.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Martyn
Resolved that County Council provide $3000 in funding to the STEAM Centre and
$2000 to the Elgin 4-H Association through the 2020 Grant and Festival Events
Partnership Program, providing 90% of funding up front with the remaining funds to
be paid upon receipt of a final report.
Page 4
July 14, 2020
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
5.5 Rural Initiatives and Planning Advisory Committee – revised Community Grant
Program – Councillor Ketchabaw
Councillor Ketchabaw presented the revised Community Grant Program for
Council’s approval. The new Community Grant Program (CGP) invests in both
established and emerging community programs that meet identified community
need, build capacity and support Elgin County's Strategic Plan 2020-2022.
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
Resolved that the report titled “Rural Initiatives and Planning Advisory Committee –
revised Community Grant Program” submitted by Councillor Ketchabaw be
received and filed; and that County Council approve the revised Community Grant
Program design as presented.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks No
Southwold Grant Jones Yes
Aylmer Mary French No
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
6 2 0
- Motion Carried.
5.6 Terrace Lodge Redevelopment Fundraising Committee Appointment
Recommendations – Councillor Giguѐre
Councillor Giguѐre presented the Terrace Lodge Redevelopment Fundraising
Committee’s recommendations for the appointment of three (3) individuals to serve
as Community Representatives on the Committee.
Moved by: Councillor Purcell
Seconded by: Councillor Jones
Resolved that the July 7, 2020, report titled, Terrace Lodge Redevelopment
Fundraising Committee Appointment Recommendations, submitted by Councillor
Giguère, be received and filed for information; and that Elgin County Council
appoint Jim Jenkins, Richard Kisuule and Jamie Chapman to the Terrace Lodge
Redevelopment Fundraising Committee as Community Representatives, as
recommended by the Committee at its June 25, 2020 meeting.
Page 5
July 14, 2020
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
5.7 Terrace Lodge Redevelopment July 2020 Update – Councillor Purcell
Councillor Purcell provided an update on the Terrace Lodge Redevelopment
Project. The pandemic has delayed work on the redevelopment project, but a plan
has been developed to allow for the first 12 months of construction work to begin.
Councillor Purcell also reviewed how the operational challenges of dealing with
COVID in Long-Term Care has resulted in some consideration of how the design
can be enhanced.
Moved by: Councillor Purcell
Seconded by: Councillor Jones
Resolved that the report titled “Terrace Lodge Steering Committee July 2020
Update” from Councillor Bob Purcell, Chair – Terrace Lodge Steering Committee
dated July 14, 2020 be received and filed.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
5.8 Homes – Infection Control Policy – Guidelines for Construction and
Renovations During a Pandemic (e.g. COVID-19) – Director of Homes and
Seniors Services
The Director of Homes and Seniors Services presented the “Homes - Infection
Control Policy 7.4 – Guidelines for Construction and Renovations During a
Pandemic (e.g. COVID-19)” for Council’s approval. The policy supports
construction and renovation projects during a pandemic to minimize the risk of
infection.
Moved by: Councillor Purcell
Seconded by: Councillor Jones
Resolved that the report titled: “Homes – Infection Control Policy – Guidelines for
Construction and Renovations During a Pandemic (e.g. COVID-19)” dated July 2,
2020 be received and filed; and, that Council approve the Homes - Infection
Control Policy 7.4 – Guidelines for Construction and Renovations During a
Pandemic (e.g. COVID-19) policy as amended.
Page 6
July 14, 2020
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
5.9 COVID-19: Workforce Recovery – General Manager of Economic Development
The General Manager of Economic Development presented a report on the Elgin
Middlesex Oxford Workforce Planning and Development Board (EMOWPDB). On
behalf of Elgin County, the General Manager of Economic Development will
participate on the board, the purpose of which is to addresses regional labour
market issues related to COVID-19.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Martyn
Resolved that the July 6, 2020, report titled, COVID-19: Workforce Recovery,
submitted by the General Manager of Economic Development, be received and
filed for information.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
5.10 Reduced Speed Zone By-Law Amendments – Talbot Line, Glencolin Line and
Wonderland Road – Director of Engineering Services
The Director of Engineering Services presented a report on four (4) separate
reduced speed zones along County roads that require revisions.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
Resolved that By-Law 17-11 to designate Reduced Speed Zones on County Roads
be amended as follows:
Addition to Schedule ‘C’ (Maximum Rate of Speed 60 Kilometres per hour),
Road 40 (Springfield Road), Section B – “From the west property limits of
Springfield Road to the east property limits of Springfield Road being a total
distance of 126 metres”.
Page 7
July 14, 2020
Remove from Schedule ‘C’ (Maximum Rate of Speed 60 Kilometres per
hour), Road 29 (Wonderland Road), Section A – “From 950 metres north of
the property line of County Road 52 northerly for 2378 metres to
Southminister Bourne”. Revise Schedule ‘A’ (Maximum Rate of Speed 40
Kilometres per hour), Road 29 (Wonderland Road), Section A, - “From the
north limits of County Road #52 for a distance of 755 metres”.
Remove from Schedule ‘C’ (Maximum Rate of Speed 60 Kilometres per
hour), Road 3 (Talbot Line), Section C – “From 550 metres east of the east
property line of County Road 20 to 508 metres west of the east property line
of County Road 20”.
Addition to Schedule ‘B’ (Maximum Rate of Speed 50 Kilometres per hour),
Road 3 (Talbot Line), Section B – “From 550 metres east of the east
property line of County Road 20 to 508 metres west of the east property line
of County Road 20”.
Remove from Schedule ‘C’ (Maximum Rate of Speed 60 Kilometres per
hour), Road 3 (Talbot Line), Section B – “From 483 metres east of the east
property line of County Road 8 to 550 metres west of the east property line
of County Road 8”.
Addition to Schedule ‘B’ (Maximum Rate of Speed 50 Kilometres per hour),
Road 3 (Talbot Line), Section B – “From 610 metres east of the east
property line of 136 County Road 8 to 730 metres west of the east property
line of County Road 8”; and;
THAT By-Law 17-12 to Designate Community Safety Zones on County Roads be
amended to include: Glencolin Line (County Road #40), between Springfield Road
west property limits to Springfield Road east property limits (being a total of 126m),
and active twenty-four hours each day, seven days per week and for each day of
the year.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
5.11 Development Charges – Director of Engineering Services
Moved by: Councillor Marks
Seconded by: Councillor Martyn
Resolved that the defeated motion to undertake a Development Charges study,
originally considered on March 29, 2019, be reconsidered.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Page 8
July 14, 2020
Bayham Ed Ketchabaw
No
Malahide Warden Dave Mennill Yes
7 1 0
- Motion Carried.
The Director of Engineering Services presented background information on
Development Charges to Council, highlighting the benefits of development
charges.
Moved by: Councillor Grant
Seconded by: Councillor Martyn
Resolved that the July 6, 2020, presentation titled, Development Charges,
submitted by the Director of Engineering Services, be received and filed for
information; and, that the Director of Engineering Services be directed to proceed
with a Development Charges study.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell No
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French No
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw No
Malahide Warden Dave Mennill Yes
5 3 0
- Motion Carried.
5.12 Administrative By-Law Updates – Supervisor of Legislative Services and
Community Relations
The Supervisor of Legislative Services and Community Relations presented
updated by-laws for governing the processes of the County to accurately reflect
municipal operations and to ensure that appropriate alternates are designated for
the Clerk, Treasurer and Planner in accordance with provincial legislation.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Marks
Resolved that the July 3, 2020, report titled, Administrative By-Law Updates,
submitted by the Supervisor of Legislative Services and Community Relations, be
received and filed for information; and that Elgin County Council repeal By-Laws
No. 09-09, 09-10, 13-28 and 16-06; and, that Elgin County Council enact By-Law
No. 20-30 being a by-law to appoint a Deputy Clerk and an Alternate Deputy
Clerks, By-Law No. 20-31 being a by-law to appoint a Deputy Treasurer and an
Alternate Deputy Treasurer and By-Law No. 20-32 being a by-law to delegate
certain authorities of the Council of the Corporation of the County of Elgin under
Section 22 and 51 of the Planning Act to the Manager of Planning.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Page 9
July 14, 2020
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
5.13 Service Delivery Review Progress Report No.3 – Supervisor of Legislative
Services and Community Relations
The Supervisor of Legislative Services and Community Relations presented for
Council’s approval an update on the Service Delivery Review (SDR) process to be
shared with Elgin’s Local Municipal Partners and the public.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
Resolved that the July 7, 2020, report titled, Service Delivery Review Progress
Report No. 3, submitted by the Supervisor of Legislative Services and Community
Relations, be received and filed for information; and that Elgin County Council
approve the circulation of the document titled, Elgin County Service Delivery
Review Interim Report Summary to Elgin’s Local Municipal Partners and the City of
St. Thomas.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
5.14 Community Safety and Well-Being Plan Update – Legislative Coordinator
The Legislative Services Coordinator presented an update on the Community
Safety and Well-Being (CSWB) Plan. Despite initial setbacks due to COVID-19,
work on the CSWB Plan is moving forward albeit in a different format than originally
anticipated.
Moved by: Councillor Martyn
Seconded by: Councillor Marks
Resolved that the report titled “Community Safety and Well-Being Plan Update”
from the Chief Administrative Officer dated July 6, 2020 be received and filed.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
Page 10
July 14, 2020
5.15 Environmental Committee Terms of Reference – Chief Administrative Officer
The Chief Administrative Officer presented the Terms of Reference for the
Environmental Committee. The purpose of the Committee will be to review and
advise on issues related to environment matters; to provide recommendations to
Council; and to assist in increasing public, corporate and government awareness
regarding the County’s strategic goals and priorities.
Moved by: Councillor Jones
Seconded by: Councillor Martyn
Resolved that the report from the Chief Administrative Officer, titled “Environmental
Committee Terms of Reference” dated June 26, 2020 be received and filed; and
that Council establish an Environmental Committee and direct staff to amend
Council’s Committee By-Law 19-40 to include the Terms of Reference for the
Environmental Committee; and further that Council appoint Councillor Jones and
Councillor Martyn to the Environmental Committee, as recommended by Warden
Mennill.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
5.16 Elgin County Council Strategic Plan 2020-2022 – Chief Administrative Officer
The Chief Administrative Officer provided an update on Council’s recent Strategic
Planning Session during which Council developed a 2020 Work Plan with
associated timelines.
Moved by: Councillor Marks
Seconded by: Councillor Purcell
Resolved that the report titled “Elgin County Council Strategic Plan 2020-2022”
submitted by the Chief Administrative Officer dated July 7, 2020 be received and
filed; and that Council approve the Council 2020 Work Plan to support the Strategic
Plan 2020- 2022.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
Page 11
July 14, 2020
5.16 COVID-19 Emergency Team Planning – Chief Administrative Officer
The Chief Administrative Officer presented the monthly update on the County’s
COVID-19 response and commended the leadership team for their incredible work
navigating the pandemic and for the support that they have provided to the
Corporation.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
Resolved that the July 7, 2020, report titled, “COVID-19 Emergency Team
Planning” submitted by the Chief Administrative Officer, be received and filed for
information.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
6. COUNCIL CORRESPONDENCE
6.1 Items for Consideration
6.1.1 The Corporation of the Town of Renfrew with a resolution calling on the
Governments of Ontario and Canada to fast track the review of current and
previous Investing in Canada Infrastructure Program grant applications in
order to provide much needed employment and investment to rural Ontario.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Jones
Resolved that Correspondence Item #1 be received and filed.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
6.1.2 Chair Sally Martyn of the Elgin Group Police Services Board with a letter
requesting the evaluation of deer crossing warning signs on County roads.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
Page 12
July 14, 2020
Resolved that the Director of Engineering Services be directed to carry out an
evaluation of deer crossing warning signs on County roads.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
6.2 Items for Information (Consent Agenda)
6.2.1 Ministry of Government and Consumer Services with a letter regarding the
move towards a more digital-focused service model for Land Registration
Services.
6.2.2 Commissioner Thomas Carrique with the OPP 2020-2022 Strategic Plan.
6.2.3 United Way Elgin Middlesex with their Impact Report for 2019-2020.
6.2.4 Western Ontario Wardens' Caucus with their June Newsletter.
6.2.5 County of Elgin Homes with their July Newsletter.
6.2.6 Minister of Municipal Affairs and Housing with a letter regarding the
COVID-19 Economic Recovery Act, 2020.
6.2.7 Warden Mennill with a Letter to the City of St. Thomas regarding enhanced
EMS services.
Moved by: Councillor Jones
Seconded by: Councillor Martyn
Resolved that Correspondence Items #1-7 be received and filed.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
7. OTHER BUSINESS
7.1 Statements/Inquiries by Members
7.1.1 Councillor Martyn provided an update on the Elgin Group Police Services
Board vacancy. Dave Jenkins has been named as the new Provincial
Appointee.
Page 13
July 14, 2020
7.2 Notice of Motion
None.
7.3 Matters of Urgency
7.3.1 Warden Mennill proclaimed the following:
PROCLAMATION
WHEREAS, there is a necessity to actively support Lesbian, Gay, Bisexual,
Transgender, two-spirited, Queer, and all other sexual orientation and gender
identities to be celebrated and supported as full and equal members of our
community;
AND WHEREAS, The County of Elgin recognizes that diversity is a vital and
integral part of our community that is celebrated and strengthens our Municipality,
and we should take pride in our identities and never feel we must hide who we are
at work, school or within our families and communities;
AND WHEREAS, the intent of the Pride flag being raised at County of Elgin
administrative offices is to show support for the Rainbow Community and show the
commitment of the community to provide a safe and welcoming place that improves
the overall quality of life for all members. We look forward to the County of Elgin
and its community members as being and fulfilling their title as ambassadors and
leaders as we strive for equality in Ontario, Canada and even more broadly, the
world;
NOW THEREFORE, I, Warden Mennill, do hereby proclaim the week of July 20 to
July 26, 2020 as Pride Week in the County of Elgin and encourage all citizens to
take pride in our diversity and celebrate our differences to help make our
community a place we can all be proud to call home.
8.CLOSED MEETING ITEMS
Moved by: Councillor Martyn
Seconded by: Councillor Marks
Resolved that we do now proceed into closed meeting session in accordance with the
Municipal Act to discuss the following matters under Municipal Act Section 239 (2):
In-Camera Item #1
(f)advice that is subject to solicitor-client privilege, including communications necessary
for that purpose – Elgin Woodlands Conservation By-Law 05-03.
In-Camera Item #2
(e) litigation or potential litigation, including matters before administrative tribunals,
affecting the municipality or local board and (f) advice that is subject to solicitor-client
privilege, including communications necessary for that purpose – Energy Board
Proceedings.
In-Camera Item #3 – The Chief Administrative Officer Performance Review was deferred
to the August 11th meeting to ensure that all members of Council are available to attend.
(b) personal matters about an identifiable individual, including municipal or local board
employees; (d) labour relations or employee negotiations – Chief Administrative Officer
Annual Performance Evaluation.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Page 14
July 14, 2020
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
9. RECESS
Council recessed at 11:02 a.m. and reconvened at 11:09 a.m.
10. MOTION TO RISE AND REPORT
Moved by: Councillor Jones
Seconded by: Councillor Marks
Resolved that we do now rise and report.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
In-Camera Item #1 – Elgin Woodlands Conservation By-Law 05-03.
Moved by: Councillor Martyn
Seconded by: Councillor Ketchabaw
Resolved that the report from staff be received; and that staff proceed as directed.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
In-Camera Item #2 – Energy Board Proceedings
Moved by: Councillor Ketchabaw
Seconded by: Councillor Jones
Resolved that the verbal report from the County Solicitor be received.
Page 15
July 14, 2020
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE
Moved by: Councillor Martyn
Seconded by: Councillor Marks
Resolved that we do now adopt recommendations of the Committee Of The Whole.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
12. CONSIDERATION OF BY-LAWS
12.1 By-Law 20-30 – Appointing a Deputy Clerk and Deputy Clerk Alternate
BEING a By-Law to Appoint Deputy Clerks and Deputy Clerk Alternates for the
County of Elgin and to Repeal By- Laws No. 09-10 And No. 16-06.
Moved by: Councillor Jones
Seconded by: Councillor Giguѐre
Resolved that By-Law No. 20-30 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
Page 16
July 14, 2020
12.2 By-Law 20-31 – Appointing a Deputy Treasurer and Deputy Treasurer
Alternate
BEING a By-Law to Appoint a Deputy Treasurer and a Deputy Treasurer Alternate
for the County of Elgin and to Repeal By-Law No. 09-09.
Moved by: Councillor Marks
Seconded by: Councillor Ketchabaw
Resolved that By-Law No. 20-31 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
12.3 By-Law 20-32 – Planning Delegation
BEING a By-Law to Delegate Certain Authorities Vested in the Council of the
Corporation of the County of Elgin as the Approval Authority with Respect to Plans
of Subdivision, Plans of Condominium and Part Lot Control By-Laws Pursuant to
Section 22 And 51 of the Planning Act, to the Manager of Planning for the County
of Elgin and to Repeal By-Law No. 13-28.
Moved by: Councillor Jones
Seconded by: Councillor Purcell
Resolved that By-Law No. 20-32 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
12.4 By-Law 20-33 – Community Safety Zone Amendment By-law Glencolin Line
BEING a By-Law to Amend By-Law No. 17-12 Designating Community Safety
Zones on County Roads.
Moved by: Councillor Martyn
Seconded by: Councillor Giguѐre
Page 17
July 14, 2020
Resolved that By-Law No. 20-33 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
12.5 By-Law 20-34 – Speed Zone Amendment
BEING a By-Law to Amend the Schedule to By-Law No. 17-11 Being a By-Law to
Authorize Speed Limits.
Moved by: Councillor Jones
Seconded by: Councillor Marks
Resolved that By-Law No. 20-34 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
12.6 By-Law 20-35 – MPAC Parking Space
BEING a By- Law to Authorize a Parking Space Licence Agreement between the
Corporation of the County of Elgin and the Municipal Property Assessment
Corporation.
Moved by: Councillor Ketchabaw
Seconded by: Councillor French
Resolved that By-Law No. 20-35 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Page 18
July 14, 2020
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
-Motion Carried.
12.7 By-Law 20-36 – Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the July 14, 2020 Meeting.
Moved by: Councillor Martyn
Seconded by: Councillor Marks
Resolved that By-Law No. 20-36 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
-Motion Carried.
13.ADJOURNMENT
Moved by: Councillor Marks
Seconded by: Councillor Jones
Resolved that we do now adjourn at 11:39 a.m. to meet again on August 11, 2020 at 9:00
a.m.
Recorded Vote
Yes No Abstain
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
-Motion Carried.
Julie Gonyou,
Chief Administrative Officer.
Dave Mennill,
Warden.
Page 1
July 23, 2020
ELGIN COUNTY COUNCIL
M INUTES
July 23, 2020
Council Present: Warden Dave Mennill (electronic )
Deputy Warden Duncan McPhail (electronic)
Councillor Bob Purcell (electronic)
Councillor Sally Martyn (in-person)
Councillor Tom Marks (electronic)
Councillor Mary French (electronic)
Councillor Grant Jones (electronic)
Councillor Dominique Giguère (electronic)
Councillor Ed Ketchabaw (electronic)
Staff Present: Julie Gonyou, Chief Administrative Officer (in-person)
Amy Thomson, Director of Human Resources (electronic)
Michele Harris, Director of Homes and Senior Services (electronic)
Terri Benwell, Administrator – Elgin Manor and Bobier Villa (electronic )
Suzanne Mezenberg, Administrator -Terrace Lodge (electronic)
Tanya Tilton-Reid, Manager of Human Resources (electronic)
Katherine Thompson, Supervisor of Legislative Services (electronic )
1.CALL TO ORDER
Elgin County Council met this 23rd day of July, 2020 in the Administrative Boardroom , at
the County Administration Building, St. Thomas at 9:00 a.m. with Warden Mennill in the
chair. Some Councillors participated electronically by video conference.
2.DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
3.COMMITTEE OF THE WHOLE
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
Resolved that we do now move into Committee of the Whole Council.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
-Motion Carried.
4.REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
4.1 Long-Term Care Homes Surveillance Testing: Overview and Draft Policy
Review – Chief Administrative Officer
The Chief Administrative Officer provided a background of mandatory COVID-19
surveillance Testing in LTC Homes as required by the Ministry and an update as to
Page 2
July 23, 2020
how this testing is affecting staffing at Elgin County Homes. The Director of Homes
and Seniors Services and the Director of Human Resources discussed a proposed
policy to regulate this testing for Council’s consideration.
Moved by: Councillor Purcell
Seconded by: Councillor Martyn
Resolved that the report titled “Long-Term Care Homes Surveillance Testing:
Overview and Draft Policy Review” from the Chief Administrative Officer, dated July
23, 2020, be received and filed; and,
THAT Council approve Hom es and Seniors Services Policy 2.23 Pandemic
Prevention and Control – Staff Testing.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Abstain
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 1
-Motion Carried.
5.CLOSED MEETING ITEMS
Moved by: Councillor Jones
Seconded by: Councillor McPhail
Resolved that we do now proceed into closed meeting session in accordance with the
Municipal Act to discuss the following matters under Municipal Act Section 239 (2):
In -Camera Item #1
(i)a trade secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the municipality or local board, which, if disclosed,
could reasonably be expected to prejudice significantly the competitive position or
interfere significantly with the contractual or other negotiations of a person, group of
persons, or organization – Property Matters
In -Camera Item #2
(k)a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board – Museum
Bequest.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
Page 3
July 23, 2020
-Motion Carried.
6.MOTION TO RISE AND REPORT
Moved by: Councillor Martyn
Seconded by: Councillor Giguère
Resolved that we do now rise and report.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
-Motion Carried.
In -Camera Item #1 – Property Matters
Moved by: Councillor Marks
Seconded by: Councillor Jones
Resolved that the verbal report from staff be received, and that staff proceed as directed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
-Motion Carried.
In -Camera Item #2 – Museum Bequest
Moved by: Councillor Martyn
Seconded by: Councillor McPhail
Resolved that staff proceed as directed and draft a by-law for enactment at the August 11,
2020 Council meeting.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Page 4
July 23, 2020
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
-Motion Carried.
7.MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE
Moved by: Councillor Ketchabaw
Seconded by: Councillor Giguère
Resolved that we do now adopt recommendations of the Committee Of The Whole.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
-Motion Carried.
8.CONSIDERATION OF BY-LAWS
8.1 By-law 20-37 – Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the July 23, 2020 Meeting.
Moved by: Councillor Jones
Seconded by: Councillor Marks
Resolved that By-Law No. 20-37 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
-Motion Carried.
9.ADJOURNMENT
Moved by: Councillor Purcell
Seconded by: Councillor Marks
Page 5
July 23, 2020
Resolved that we do now adjourn at 9:50 a.m. to meet again on August 11, 2020 at 9:00
a.m.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
-Motion Carried.
Julie Gonyou, Dave Mennill,
Chief Administrative Offic er. Warden.
Page 1
August 6, 2020
ELGIN COUNTY COUNCIL
MINUTES
August 6, 2020
Council Present: Warden Dave Mennill (electronic)
Deputy Warden Duncan McPhail (electronic)
Councillor Bob Purcell (electronic)
Councillor Sally Martyn (electronic)
Councillor Tom Marks (in-person)
Councillor Mary French (electronic)
Councillor Grant Jones (electronic)
Councillor Dominique Giguère (electronic)
Councillor Ed Ketchabaw (electronic)
Staff Present: Julie Gonyou, Chief Administrative Officer (in-person)
Stephen Gibson, County Solicitor (in-person)
Jeff Smith, Community Emergency Management Coordinator (electronic)
Katherine Thompson, Supervisor of Legislative Services (electronic)
Carolyn Krahn, Legislative Services Coordinator (in-person)
1. CALL TO ORDER
Elgin County Council met this 6th day of August, 2020 in the Administrative Boardroom, at
the County Administration Building, St. Thomas at 9:00 a.m. with Warden Mennill in the
chair. Some Councillors participated electronically by video conference.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
3. COMMITTEE OF THE WHOLE
Moved by: Councillor Ketchabaw
Seconded by: Councillor Purcell
Resolved that we do now move into Committee of the Whole Council.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
4. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
4.1 Temporary Mandatory Face Covering By-law – Chief Administrative Officer
The Chief Administrative Officer presented a report regarding the development of a
County-wide temporary mandatory face covering by-law. On July 30, 2020 the
Southwestern Public Health Medical Officer of Health issued a Letter of Instruction
for all businesses in Oxford County, Elgin County and the City of St. Thomas to
mandate face coverings in enclosed public spaces. The Medical Officer of Health
Page 2
August 6, 2020
recommended that municipalities pass by-laws for a consistent approach to face
coverings across the region.
Moved by: Councillor Jones
Seconded by: Councillor Martyn
Resolved that the August 1, 2020, report titled, Mandatory Face Covering By-law,
submitted by the Chief Administrative Officer (CAO), be received and filed for
information; and
THAT By-law 20-38, being a by-law to temporarily require the use of face coverings
and related health protection measures within enclosed public spaces during the
COVID-19 Pandemic, in support of the Letter of Instruction issued on July 30th,
2020 by the Medical Officer of Health, be approved and enacted.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
5. CONSIDERATION OF BY-LAWS
5.1 By-law 20-38 – Requiring the Use of Face Coverings
Being a By-law to temporarily require the use of face coverings and related health
protection measures within enclosed public spaces during the COVID-19
Pandemic.
Moved by: Councillor Marks
Seconded by: Councillor Jones
Resolved that By-Law No. 20-38 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
5.2 By-law 20-39 – Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the August 6, 2020 Meeting.
Page 3
August 6, 2020
Moved by: Councillor McPhail
Seconded by: Councillor Giguѐre
Resolved that By-Law No. 20-39 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
6. ADJOURNMENT
Moved by: Councillor Marks
Seconded by: Councillor Martyn
Resolved that we do now adjourn at 9:12 a.m. to meet again on August 11, 2020 at 9:00
a.m.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
Julie Gonyou,
Chief Administrative Officer.
Dave Mennill,
Warden.
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-040
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
COUNCIL MEETING HELD SEPTEMBER 17, 2020
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held September 17, 2020 is hereby adopted
and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 17th day of September,
2020.
____________________________ _____________________________
MAYOR CLERK