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Home My WebLink AboutAugust 20, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, August 20, 2020 7:00 p.m. 6:45 p.m. Committee of Adjustment A. J. Crumb & C. Tuffin Crumb 7:30 p.m. Public Planning Meeting A. Henrich Peters PRESENT MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Councillor Donnell expressed pleasure in being at the in -person meeting since the pandemic started. Mayor Ketchabaw informed Council that being in to the pandemic for five months, we are proceeding along well and commends the public and staff for their continuing efforts. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held July 16, 2020 B. Statutory Planning Meeting held July 16, 2020 re Bayham Historical Society C. Statutory Planning Meeting held July 16, 2020 re D. Dennis & C. Dennis 2020 Council Minutes August 20, 2020 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the minutes of the Council Meeting held July 16, 2020, the minutes of the Statutory Planning Meeting held July 16, 2020 re Bayham Historical Society and the minutes of the Statutory Planning Meeting held July 16, 2020 re D. Dennis & C. Dennis be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Second Notice of Public Meeting re Proposed Zoning By-law Amendment — H. Peters, 54945 Vienna Line B. Notice of Public Meeting Committee of Adjustment re Minor Variance Application A-06/20 Crumb, 41 Erieus St, Port Burwell Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT correspondence item 10.1.1-A — 10.1.1-B be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-57/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Zoning By-law Amendment H. Peters, 54945 Vienna Line 2020 Council Minutes August 20, 2020 Moved by: Councillor Froese Seconded by: Councillor Donnell THAT Report DS-57/20 regarding the Peters rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held June 18, 2020, two written submissions opposing the rezoning were received and the second public meeting held August 20, 2020 associated with this application, there was one additional written submission opposing the rezoning and no oral presentations and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Henrich Peters identified as Concession 2 North Part Lot 10 from Agricultural (Al) to site -specific Agricultural (A1-37) Zone to permit "Kennel Use" for the boarding, breeding and grooming of dogs as an additional permitted use; AND THAT Zoning By-law Z712-2020 be presented to Council for enactment; AND THAT By-law No. 2020-074 being a By-law to authorize the execution of a Site Plan Agreement between Henrich Peters and the Municipality of Bayham for the Kennel development at the property known as 54945 Vienna Line be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Elgin Police Services Board re 2020 Elgin Group Police Services Board B. Association of Municipalities of Ontario (AMO) re Blue Box Program C. Ministry of the Attorney General re Bill 197, the COVID-19 Economic Recovery Act, 2020 D. Elgin County re SWIFT 2.0 E. Municipality of Chatham -Kent re Emancipation Day Resolution F. Township of Perth South re Farm Property Class Tax Rebate Program G. Ontario Energy Board (OEB) re Enbridge Gas Inc. H. Elgin County re Elgin County Service Delivery Review (SDR) I. Town of Tillsonburg re Regional intercommunity transit service launches August 4 3 2020 Council Minutes August 20, 2020 J. Ministry of Municipal Affairs & Housing re Electronic Participation & Proxy Voting Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT correspondence item 11.1.1-A — 11.1.1-J be received for information. CARRIED 11.1.2 Requiring Action A. Ed Bradfield re Beach Parking Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT correspondence item 11.1.1-A be received for information; AND THAT staff be directed to send a letter of acknowledgement and appreciation for putting forward the item for Council consideration. CARRIED A. Minister of Municipal Affairs & Housing re Safe Restart Agreement Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence item 11.1.1-B be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to allocate the Safe Restart Agreement Funding to the Liability Reserve. CARRIED 11.2 Reports to Council A. Report CAO-34/20 by Paul Shipway, CAOICIerk re Ontario Trillium Foundation — Resilient Communities Fund Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report CAO-34/20 re Ontario Trillium Foundation — Resilient Communities Fund be received for information; 4 2020 Council Minutes August 20, 2020 AND THAT staff be directed to make application to the Ontario Trillium Fund — Resilient Communities Fund for the Richmond Community Park Pavilion. WITRIM 12. BY-LAWS A. By -Law No. 2020-072 Being a by-law to authorize the execution of a lease agreement with Medavie EMS Elgin Ontario Inc. B. By -Law No. 2020-073 Being a by-law to assume and establish lands in the Municipality of Bayham as part of the open public highway system (Alward Street) C. By-law No. 2020-074 Being a by-law to authorize the execution of a site plan agreement between Henrich Peters and the Municipality of Bayham (This follows the recommendation in Report DS-57120 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of August 20, 2020) D. By -Law No. 2020-075 Being a by-law to authorize the execution of an agreement with the Canadian Union of Public Employees and its Local 35.4 E. By-law No. Z712-2020 Being a by-law to further amend By -Law No. Z456-2003 — Peters (This by-law follows the recommendation in Report DS-57120 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of August 20, 2020) Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT By-law No. 2020-072, 2020-073, 2020-074, 2020-075, and By-law No. Z712-2020 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an "In Camera" Session at 7:51 p.m. to discuss: • information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them 2020 Council Minutes August 20, 2020 • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. • personal matters about an identifiable individual, including municipal or local board employees • labour relations or employee negotiations CARRIED A. Confidential Report regarding information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Investing in Canada Infrastructure Plan — ICIP) B. Confidential Report regarding personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations (Public Works Department) 14.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the Council do now rise from the "In Camera" session at 7:51 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2020-037 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confirming By -Law No. 2020-037 be read a first, second and third time and finally passed 16. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the Council meeting be adjourned at 8:44 p.m. CARRIED 2020 Council Minutes August 20, 2020 ",Z/, - - ZAI�, MAYOR