HomeMy WebLinkAboutJuly 16, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, July 16, 2020
7:00 p.m.
7:30 p.m. Public Planning Meeting
A. Bayham Historical Society ZBA
B. D. Dennis & C. Dennis OPA/ZBA
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
TREASURER LORNE JAMES
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
Councillor Chilcott declared conflict of interest for Item 10.2 F due to her position as Vice-
President of the Bayham Historical Society.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. PROCEDURAL MOTION
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By-law be suspended for
the duration of the July 16, 2020 Meeting of Council due to the functional abilities of the
electronic meeting platform.
A recorded vote was held on the Procedural Motion:
Member of Council YES NO
Councillor C. Valerie Donnell X
Councillor Dan Froese X
Councillor Susan Chilcott X
Deputy Mayor Rainey Weisler X
Mayor Ed Ketchabaw X
2020 Council Minutes July 16, 2020
2
TOTAL 5 0
CARRIED
B. Jim McClintock re Beach Vendor Proposal added as Item 11.1.2 A
C. By-Law No. 2020-072 Being a by-law to authorize the execution of an agreement with
Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture,
Food & Rural Affairs being an agreement regarding the Rural Economic Development
Program added as item 12 L
4. ANNOUNCEMENTS
A. Mayor Ketchabaw announced the retirement of Fire Chief|CEMC Randy White and
thanked him for his years of leadership and community service. Mayor Ketchabaw also
announced the appointment of Fire Chief|CEMC Harry Baranik effective August 4, 2020.
5. DELEGATIONS
None.
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Council Meeting held June 18, 2020
B. Statutory Planning Meeting held June 18, 2020 re Henrich Peters
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT the minutes of the Council Meeting held June 18, 2020 and the minutes of the
Statutory Planning Meeting held June 18, 2020 re Henrich Peters be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
2020 Council Minutes July 16, 2020
3
9.2 Reports to Council
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Zoning By-law Amendment – Bayham Historical
Society, 6209 Plank Rd, Vienna
B. Notice of Public Meeting re Proposed Official Plan Amendment and Zoning By-law
Amendment – D. Dennis and C. Dennis 53688 and 53800 McQuiggan Line
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT correspondence item 10.1.1-A – 10.1.1-B be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-49/20 by Bill Knifton, CBO|Drainage Superintendent re Grewal Drain Award
Contract
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Staff Report DS-49/20 regarding Grewal Drain Award Contract be received for
information;
AND THAT Council accept the tender for provision of drainage works set out in the Form of
Tender for the Grewal Drain, as submitted by PBR Excavating Inc., in the amount of
$35,569.00+HST, with work to commence on or before August 5, 2020 and be completed on
or before August 12, 2020;
AND THAT By-Law 2020-061, being a by-law to authorize the execution of contract
documents with PBR Excavating Inc. be presented to Council for enactment
CARRIED
B. Report DS-50/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent
Application E12/20 Kristensen
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
2020 Council Minutes July 16, 2020
4
THAT Staff Report DS-50/20 regarding Consent application E12/20 Kristensen be received
for information;
AND THAT Council supports and recommends to the Elgin County Land Division
Committee that Consent Application E12/20 submitted by Scott and Ruthanne Kristensen
be granted subject to the following considerations and conditions:
1. Installation of an individual private well on the severed lot with water quantity and
water quality reports for bacteria and nitrates content meeting the Provincial
standards for residential use, as a matter of public health and safety
2. Installation of a municipal sanitary sewer connection to the severed lot at the
applicants’ cost for permits and installation
3. Application for Minor Variance to recognize the split zoning and the existing
accessory building on the A1 lands accessory to the dwelling located on the HR
Zoned retained lands
4. Provide engineered storm water management, drainage and grading plans
5. Purchase of civic number sign for the severed lot
6. Provide a digital copy of the registered plan of survey
7. Cash in Lieu of Parkland Dedication fee to the Municipality for the created lot
8. Planning Report fee payable to the Municipality
CARRIED
C. Report DS-51/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent
Application E14/20 Babcock
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Staff Report DS-51/20 regarding Consent application E14/20 Babcock be received
for information;
AND THAT Council supports and recommends to the Elgin County Land Division
Committee that Consent Application E14/20 submitted by Willis Glenn and Brenda Babcock
be granted subject to the following considerations and conditions:
1. Installation of a municipal water system connection to the severed lot at the
landowner’s cost for permits and installation
2. Municipal Lot Assessment for a private septic system
3. Provide engineered storm water management, drainage and grading plans
4. Purchase of civic number sign for the severed lot
5. Provide a digital copy of the registered plan of survey
6. Cash in Lieu of Parkland Dedication fee to the Municipality for the created lot
7. Planning Report fee payable to the Municipality
CARRIED
2020 Council Minutes July 16, 2020
5
D. Report DS-52/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent
Application E18/20 Harms
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Staff Report DS-52/20 regarding Consent application E18/20 Harms be received for
information;
AND THAT Council supports and recommends to the Elgin County Land Division
Committee that Consent Application E18/20 submitted by Cornelius Harms be granted
subject to the following considerations and conditions:
1. Installation of a municipal water system connection to the severed lot at the
landowner’s cost for permits and installation
2. Installation of a municipal sanitary sewer connection to the severed lot at the
landowner’s cost for permits and installation
3. Provide engineered storm water management, drainage and grading plans
4. Removal of the chicken coop and two sheds from the severed lands
5. Purchase of civic number sign for the severed lot
6. Provide a digital copy of the registered plan of survey
7. Cash in Lieu of Parkland Dedication fee to the Municipality for the created lot
8. Planning Report fee payable to the Municipality
CARRIED
E. Report DS-54/20 by Bill Knifton, CBO|Drainage Superintendent re Second Quarter
Report
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Staff Report DS-54/20 regarding the activities of the Building Services & Drainage
Department for the second quarter of 2020 be received for information.
CARRIED
F. Report DS-55/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Zoning
Amendment Application – Bayham Historical Society Zoning By-law No. Z713-2020
Councillor Chilcott declared conflict of interest for Item 10.2 F due to her position as
Vice-President of the Bayham Historical Society. Councillor Chilcott did not take part in
debate or the vote.
Moved by: Councillor Donnell
Seconded by: Councillor Froese
2020 Council Minutes July 16, 2020
6
THAT Report DS-55/20 regarding the Bayham Historical Society rezoning application be
received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held July 16, 2020
associated with this application, there were no written submissions and no oral presentation
opposing this matter and that all considerations were taken into account in Council’s
decision passing this resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by the Bayham Historical Society identified as Plan 54 Lot 1 &
2, known as 6209 Plank Rd, from Central Business District (C1) to site-specific Institutional
(I-6) Zone to permit museum use, to recognize the existing reduced front yard depth and to
permit the existing accessory building in the exterior side yard;
AND THAT Zoning By-law Z713-2020 be presented to Council for enactment.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Elgin County re Federal Transfer Payments
B. Elgin County re Provincial Transfer Payments
C. Elgin County re Western Ontario Warden Caucus (WOWC) Appeals for Equitable
Broadband Funding for Southwestern Ontario
D. Elgin County minutes of meeting held May 26, 2020
E. Elgin County minutes of meeting held June 9, 2020
F. Elgin County minutes of meeting held June 23, 2020
G. The Municipality of West Elgin re Reliable Broadband
H. City of Sarnia re Long Term Care Home Improvements
I. Minister of Municipal Affairs & Housing re COVID-19 Economic Recovery Act, 2020
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT correspondence item 11.1.1-A – 11.1.1-I be received for information.
CARRIED
2020 Council Minutes July 16, 2020
7
11.1.2 Requiring Action
A. Jim McClintock re Beach Vendor Proposal
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT correspondence item 11.1.1-A be received for information;
AND THAT Mr. Jim McClintock be thanked for his proposal;
AND THAT staff be directed to issue a 2021 Beach Vendor Request for Proposal.
CARRIED
11.2 Reports to Council
A. Report TR-09/20 by Lorne James re Second Quarter Report
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Staff Report TR-09/20 re 2020 Q2 Variance Report be received for information.
CARRIED
B. Report CAO-33/20 by Paul Shipway, CAO|Clerk re RFT 20-04 Contractor Winter
Maintenance
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report CAO-33/20 re RFT 20-04 Contractor Winter Maintenance be received for
information;
AND THAT staff be directed to bring forward a by-law to enter in an Agreement with
Wilson’s Lawn Care & Snow Removal for the provision of contractor winter maintenance
services;
AND THAT staff be directed to bring forward a by-law to enter in an Agreement with Wilson
Trucking for the provision of winter salt trucking services.
CARRIED
12. BY-LAWS
A. By-Law No. 2020-061 Being a by-law to authorize the execution of an agreement with
PBR Excavating Inc. for the provision of drainage works for the Grewal Drain (This by-law
2020 Council Minutes July 16, 2020
8
follows the recommendation in Report DS-49/20 by Bill Knifton, CBO|Drainage
Superintendent during the regular meeting of July 16, 2020)
B. By-Law No. 2020-063 Being a by-law to authorize the execution of an agreement with
Johnston Bros. (Bothwell) Ltd. for the Supplying, Hauling, Mixing & Stacking Winter Sand
(This by-law follows the recommendation in Report CAO-29/20 by Paul Shipway,
CAO|Clerk during the regular meeting of June 18, 2020)
C. By-Law No. 2020-064 Being a by-law to authorize the execution of an agreement with
Johnston Bros. (Bothwell) Ltd. for the Supply and Placement of Granular Materials (This
by-law follows the recommendation in Report CAO-29/20 by Paul Shipway, CAO|Clerk
during the regular meeting of June 18, 2020)
D. By-Law No. 2020-065 Being a by-law to authorize the execution of an agreement with
Ramona Peidl for the provision of Janitorial Services (This by-law follows the
recommendation in Report CAO-29/20 by Paul Shipway, CAO|Clerk during the regular
meeting of June 18, 2020)
E. By-Law No. 2020-066 Being a by-law to authorize the execution of an agreement with
Hillside Kennels Animal Control Ltd. for the provision of Canine Control/Poundkeeper
Services (This by-law follows the recommendation in Report CAO-29/20 by Paul Shipway,
CAO|Clerk during the regular meeting of June 18, 2020)
F. By-Law No. 2020-067 Being a by-law to amend By-law No. 2014-017, being a by-law to
assign names to highways, streets and roads including private roads in the Municipality of
Bayham for municipal emergency and maintenance purposes
G. By-Law No. 2020-068 Being a by-law to amend By-law No. 2018-007, being a by-law to
appoint municipal officers and employees for the Municipality of Bayham
H. By-Law No. 2020-069 Being a by-law to authorize the execution of an agreement with
Wilson’s Lawn Care & Snow Removal for the provision of Contractor Winter Control
Services (This by-law follows the recommendation in Report CAO-33/20 by Paul Shipway,
CAO|Clerk during the regular meeting of July 16, 2020)
I. By-Law No. 2020-070 Being a by-law to authorize the execution of an agreement with
Wilson’s Trucking for the provision of Winter Salt Trucking Services (This by-law follows
the recommendation in Report CAO-33/20 by Paul Shipway, CAO|Clerk during the regular
meeting of July 16, 2020)
J. By-Law No. 2020-071 Being a by-law to govern the proceedings of the Property
Standards Committee
K. By-law No. Z713-2020 Being a by-law to further amend By-Law No. Z456-2003 – Bayham
Historical Society (This by-law follows the recommendation in Report DS-55/20 by
Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of July
16, 2020)
L. By-Law No. 2020-072 Being a by-law to authorize the execution of an agreement with
Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture,
2020 Council Minutes July 16, 2020
9
Food & Rural Affairs being an agreement regarding the Rural Economic Development
Program
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT By-law No. 2020-061, 2020-063, 2020-064, 2020-065, 2020-066, 2020-067, 2020-
068, 2020-069, 2020-070, 2020-071, 2020-072 and By-law No. Z713-2020 be read a first,
second and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
None.
14. OTHER BUSINESS
A. Municipality of Bayham – Stage 3 Service Alterations
14.1 In Camera
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2020-036 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Confirming By-Law No. 2020-036 be read a first, second and third time and finally
passed
CARRIED
16. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 8:07 p.m.
CARRIED
2020 Council Minutes July 16, 2020
MAYOR.
10