HomeMy WebLinkAboutAugust 20, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, August 20, 2020
7:00 p.m.
6:45 p.m. Committee of Adjustment
A. J. Crumb & C. Tuffin Crumb
7:30 p.m. Public Planning Meeting
A. Henrich Peters
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Council Meeting held July 16, 2020
B. Statutory Planning Meeting held July 16, 2020 re Bayham Historical Society
C. Statutory Planning Meeting held July 16, 2020 re D. Dennis & C. Dennis
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
2020 Council Agenda August 20, 2020
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A. Second Notice of Public Meeting re Proposed Zoning By-law Amendment – H. Peters,
54945 Vienna Line
B. Notice of Public Meeting Committee of Adjustment re Minor Variance Application
A-06/20 Crumb, 41 Erieus St, Port Burwell
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-57/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Zoning
By-law Amendment H. Peters, 54945 Vienna Line
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Elgin Police Services Board re 2020 Elgin Group Police Services Board
B. Association of Municipalities of Ontario (AMO) re Blue Box Program
C. Ministry of the Attorney General re Bill 197, the COVID-19 Economic Recovery Act, 2020
D. Elgin County re SWIFT 2.0
E. Municipality of Chatham-Kent re Emancipation Day Resolution
F. Township of Perth South re Farm Property Class Tax Rebate Program
G. Ontario Energy Board (OEB) re Enbridge Gas Inc.
H. Elgin County re Elgin County Service Delivery Review (SDR)
I. Town of Tillsonburg re Regional intercommunity transit service launches August 4
J. Ministry of Municipal Affairs & Housing re Electronic Participation & Proxy Voting
11.1.2 Requiring Action
A. Ed Bradfield re Beach Parking
B. Minister of Municipal Affairs & Housing re Safe Restart Agreement
11.2 Reports to Council
A. Report CAO-34/20 by Paul Shipway, CAO|Clerk re Ontario Trillium Foundation –
Resilient Communities Fund
12. BY-LAWS
A. By-Law No. 2020-072 Being a by-law to authorize the execution of a lease agreement with
Medavie EMS Elgin Ontario Inc.
2020 Council Agenda August 20, 2020
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B. By-Law No. 2020-073 Being a by-law to assume and establish lands in the Municipality of
Bayham as part of the open public highway system (Alward Street)
C. By-law No. 2020-074 Being a by-law to authorize the execution of a site plan agreement
between Henrich Peters and the Municipality of Bayham (This follows the recommendation
in Report DS-57/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the
regular meeting of August 20, 2020)
D. By-Law No. 2020-075 Being a by-law to authorize the execution of an agreement with the
Canadian Union of Public Employees and its Local 35.4
E. By-law No. Z712-2020 Being a by-law to further amend By-Law No. Z456-2003 – Peters
(This by-law follows the recommendation in Report DS-57/20 by Margaret Underhill, Deputy
Clerk/Planning Coordinator during the regular meeting of August 20, 2020)
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
A. Confidential Report regarding information explicitly supplied in confidence to the
municipality or local board by Canada, a province or territory or a Crown agency of
any of them; a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board (Investing in Canada Infrastructure Plan – ICIP)
B. Confidential Report regarding personal matters about an identifiable individual,
including municipal or local board employees; labour relations or employee
negotiations (Public Works Department)
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2020-037 Being a by-law to confirm all actions of Council
16. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, July 16, 2020
7:00 p.m.
7:30 p.m. Public Planning Meeting
A. Bayham Historical Society ZBA
B. D. Dennis & C. Dennis OPA/ZBA
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
TREASURER LORNE JAMES
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
Councillor Chilcott declared conflict of interest for Item 10.2 F due to her position as Vice-
President of the Bayham Historical Society.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. PROCEDURAL MOTION
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By-law be suspended for
the duration of the July 16, 2020 Meeting of Council due to the functional abilities of the
electronic meeting platform.
A recorded vote was held on the Procedural Motion:
Member of Council YES NO
Councillor C. Valerie Donnell X
Councillor Dan Froese X
Councillor Susan Chilcott X
Deputy Mayor Rainey Weisler X
Mayor Ed Ketchabaw X
2020 Council Minutes July 16, 2020
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TOTAL 5 0
CARRIED
B. Jim McClintock re Beach Vendor Proposal added as Item 11.1.2 A
C. By-Law No. 2020-072 Being a by-law to authorize the execution of an agreement with
Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture,
Food & Rural Affairs being an agreement regarding the Rural Economic Development
Program added as item 12 L
4. ANNOUNCEMENTS
A. Mayor Ketchabaw announced the retirement of Fire Chief|CEMC Randy White and
thanked him for his years of leadership and community service. Mayor Ketchabaw also
announced the appointment of Fire Chief|CEMC Harry Baranik effective August 4, 2020.
5. DELEGATIONS
None.
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Council Meeting held June 18, 2020
B. Statutory Planning Meeting held June 18, 2020 re Henrich Peters
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT the minutes of the Council Meeting held June 18, 2020 and the minutes of the
Statutory Planning Meeting held June 18, 2020 re Henrich Peters be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
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9.2 Reports to Council
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Zoning By-law Amendment – Bayham Historical
Society, 6209 Plank Rd, Vienna
B. Notice of Public Meeting re Proposed Official Plan Amendment and Zoning By-law
Amendment – D. Dennis and C. Dennis 53688 and 53800 McQuiggan Line
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT correspondence item 10.1.1-A – 10.1.1-B be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-49/20 by Bill Knifton, CBO|Drainage Superintendent re Grewal Drain Award
Contract
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Staff Report DS-49/20 regarding Grewal Drain Award Contract be received for
information;
AND THAT Council accept the tender for provision of drainage works set out in the Form of
Tender for the Grewal Drain, as submitted by PBR Excavating Inc., in the amount of
$35,569.00+HST, with work to commence on or before August 5, 2020 and be completed on
or before August 12, 2020;
AND THAT By-Law 2020-061, being a by-law to authorize the execution of contract
documents with PBR Excavating Inc. be presented to Council for enactment
CARRIED
B. Report DS-50/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent
Application E12/20 Kristensen
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
2020 Council Minutes July 16, 2020
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THAT Staff Report DS-50/20 regarding Consent application E12/20 Kristensen be received
for information;
AND THAT Council supports and recommends to the Elgin County Land Division
Committee that Consent Application E12/20 submitted by Scott and Ruthanne Kristensen
be granted subject to the following considerations and conditions:
1. Installation of an individual private well on the severed lot with water quantity and
water quality reports for bacteria and nitrates content meeting the Provincial
standards for residential use, as a matter of public health and safety
2. Installation of a municipal sanitary sewer connection to the severed lot at the
applicants’ cost for permits and installation
3. Application for Minor Variance to recognize the split zoning and the existing
accessory building on the A1 lands accessory to the dwelling located on the HR
Zoned retained lands
4. Provide engineered storm water management, drainage and grading plans
5. Purchase of civic number sign for the severed lot
6. Provide a digital copy of the registered plan of survey
7. Cash in Lieu of Parkland Dedication fee to the Municipality for the created lot
8. Planning Report fee payable to the Municipality
CARRIED
C. Report DS-51/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent
Application E14/20 Babcock
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Staff Report DS-51/20 regarding Consent application E14/20 Babcock be received
for information;
AND THAT Council supports and recommends to the Elgin County Land Division
Committee that Consent Application E14/20 submitted by Willis Glenn and Brenda Babcock
be granted subject to the following considerations and conditions:
1. Installation of a municipal water system connection to the severed lot at the
landowner’s cost for permits and installation
2. Municipal Lot Assessment for a private septic system
3. Provide engineered storm water management, drainage and grading plans
4. Purchase of civic number sign for the severed lot
5. Provide a digital copy of the registered plan of survey
6. Cash in Lieu of Parkland Dedication fee to the Municipality for the created lot
7. Planning Report fee payable to the Municipality
CARRIED
2020 Council Minutes July 16, 2020
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D. Report DS-52/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent
Application E18/20 Harms
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Staff Report DS-52/20 regarding Consent application E18/20 Harms be received for
information;
AND THAT Council supports and recommends to the Elgin County Land Division
Committee that Consent Application E18/20 submitted by Cornelius Harms be granted
subject to the following considerations and conditions:
1. Installation of a municipal water system connection to the severed lot at the
landowner’s cost for permits and installation
2. Installation of a municipal sanitary sewer connection to the severed lot at the
landowner’s cost for permits and installation
3. Provide engineered storm water management, drainage and grading plans
4. Removal of the chicken coop and two sheds from the severed lands
5. Purchase of civic number sign for the severed lot
6. Provide a digital copy of the registered plan of survey
7. Cash in Lieu of Parkland Dedication fee to the Municipality for the created lot
8. Planning Report fee payable to the Municipality
CARRIED
E. Report DS-54/20 by Bill Knifton, CBO|Drainage Superintendent re Second Quarter
Report
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Staff Report DS-54/20 regarding the activities of the Building Services & Drainage
Department for the second quarter of 2020 be received for information.
CARRIED
F. Report DS-55/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Zoning
Amendment Application – Bayham Historical Society Zoning By-law No. Z713-2020
Councillor Chilcott declared conflict of interest for Item 10.2 F due to her position as
Vice-President of the Bayham Historical Society. Councillor Chilcott did not take part in
debate or the vote.
Moved by: Councillor Donnell
Seconded by: Councillor Froese
2020 Council Minutes July 16, 2020
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THAT Report DS-55/20 regarding the Bayham Historical Society rezoning application be
received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held July 16, 2020
associated with this application, there were no written submissions and no oral presentation
opposing this matter and that all considerations were taken into account in Council’s
decision passing this resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by the Bayham Historical Society identified as Plan 54 Lot 1 &
2, known as 6209 Plank Rd, from Central Business District (C1) to site-specific Institutional
(I-6) Zone to permit museum use, to recognize the existing reduced front yard depth and to
permit the existing accessory building in the exterior side yard;
AND THAT Zoning By-law Z713-2020 be presented to Council for enactment.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Elgin County re Federal Transfer Payments
B. Elgin County re Provincial Transfer Payments
C. Elgin County re Western Ontario Warden Caucus (WOWC) Appeals for Equitable
Broadband Funding for Southwestern Ontario
D. Elgin County minutes of meeting held May 26, 2020
E. Elgin County minutes of meeting held June 9, 2020
F. Elgin County minutes of meeting held June 23, 2020
G. The Municipality of West Elgin re Reliable Broadband
H. City of Sarnia re Long Term Care Home Improvements
I. Minister of Municipal Affairs & Housing re COVID-19 Economic Recovery Act, 2020
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT correspondence item 11.1.1-A – 11.1.1-I be received for information.
CARRIED
2020 Council Minutes July 16, 2020
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11.1.2 Requiring Action
A. Jim McClintock re Beach Vendor Proposal
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT correspondence item 11.1.1-A be received for information;
AND THAT Mr. Jim McClintock be thanked for his proposal;
AND THAT staff be directed to issue a 2021 Beach Vendor Request for Proposal.
CARRIED
11.2 Reports to Council
A. Report TR-09/20 by Lorne James re Second Quarter Report
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Staff Report TR-09/20 re 2020 Q2 Variance Report be received for information.
CARRIED
B. Report CAO-33/20 by Paul Shipway, CAO|Clerk re RFT 20-04 Contractor Winter
Maintenance
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report CAO-33/20 re RFT 20-04 Contractor Winter Maintenance be received for
information;
AND THAT staff be directed to bring forward a by-law to enter in an Agreement with
Wilson’s Lawn Care & Snow Removal for the provision of contractor winter maintenance
services;
AND THAT staff be directed to bring forward a by-law to enter in an Agreement with Wilson
Trucking for the provision of winter salt trucking services.
CARRIED
12. BY-LAWS
A. By-Law No. 2020-061 Being a by-law to authorize the execution of an agreement with
PBR Excavating Inc. for the provision of drainage works for the Grewal Drain (This by-law
2020 Council Minutes July 16, 2020
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follows the recommendation in Report DS-49/20 by Bill Knifton, CBO|Drainage
Superintendent during the regular meeting of July 16, 2020)
B. By-Law No. 2020-063 Being a by-law to authorize the execution of an agreement with
Johnston Bros. (Bothwell) Ltd. for the Supplying, Hauling, Mixing & Stacking Winter Sand
(This by-law follows the recommendation in Report CAO-29/20 by Paul Shipway,
CAO|Clerk during the regular meeting of June 18, 2020)
C. By-Law No. 2020-064 Being a by-law to authorize the execution of an agreement with
Johnston Bros. (Bothwell) Ltd. for the Supply and Placement of Granular Materials (This
by-law follows the recommendation in Report CAO-29/20 by Paul Shipway, CAO|Clerk
during the regular meeting of June 18, 2020)
D. By-Law No. 2020-065 Being a by-law to authorize the execution of an agreement with
Ramona Peidl for the provision of Janitorial Services (This by-law follows the
recommendation in Report CAO-29/20 by Paul Shipway, CAO|Clerk during the regular
meeting of June 18, 2020)
E. By-Law No. 2020-066 Being a by-law to authorize the execution of an agreement with
Hillside Kennels Animal Control Ltd. for the provision of Canine Control/Poundkeeper
Services (This by-law follows the recommendation in Report CAO-29/20 by Paul Shipway,
CAO|Clerk during the regular meeting of June 18, 2020)
F. By-Law No. 2020-067 Being a by-law to amend By-law No. 2014-017, being a by-law to
assign names to highways, streets and roads including private roads in the Municipality of
Bayham for municipal emergency and maintenance purposes
G. By-Law No. 2020-068 Being a by-law to amend By-law No. 2018-007, being a by-law to
appoint municipal officers and employees for the Municipality of Bayham
H. By-Law No. 2020-069 Being a by-law to authorize the execution of an agreement with
Wilson’s Lawn Care & Snow Removal for the provision of Contractor Winter Control
Services (This by-law follows the recommendation in Report CAO-33/20 by Paul Shipway,
CAO|Clerk during the regular meeting of July 16, 2020)
I. By-Law No. 2020-070 Being a by-law to authorize the execution of an agreement with
Wilson’s Trucking for the provision of Winter Salt Trucking Services (This by-law follows
the recommendation in Report CAO-33/20 by Paul Shipway, CAO|Clerk during the regular
meeting of July 16, 2020)
J. By-Law No. 2020-071 Being a by-law to govern the proceedings of the Property
Standards Committee
K. By-law No. Z713-2020 Being a by-law to further amend By-Law No. Z456-2003 – Bayham
Historical Society (This by-law follows the recommendation in Report DS-55/20 by
Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of July
16, 2020)
L. By-Law No. 2020-072 Being a by-law to authorize the execution of an agreement with
Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture,
2020 Council Minutes July 16, 2020
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Food & Rural Affairs being an agreement regarding the Rural Economic Development
Program
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT By-law No. 2020-061, 2020-063, 2020-064, 2020-065, 2020-066, 2020-067, 2020-
068, 2020-069, 2020-070, 2020-071, 2020-072 and By-law No. Z713-2020 be read a first,
second and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
None.
14. OTHER BUSINESS
A. Municipality of Bayham – Stage 3 Service Alterations
14.1 In Camera
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2020-036 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Confirming By-Law No. 2020-036 be read a first, second and third time and finally
passed
CARRIED
16. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 8:07 p.m.
CARRIED
2020 Council Minutes July 16, 2020
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MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING MINUTES
56169 Heritage Line, Straffordville, ON
Thursday, July 16, 2020
7:30 p.m.
Bayham Historical Society ZBA
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
SIGNED IN ATTENDEES: Tami Emerson
1. CALL TO ORDER
Mayor Ketchabaw called the public meeting to order at 7:30 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
Councillor Chilcott declared conflict of interest for Item 4 A. due to her position as Vice-
President of the Bayham Historical Society.
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
The Chairman stated the purpose and effect of the proposed amendment.
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Application submitted by Bayham Historical Society, 6209 Plank Rd, Vienna
THE PURPOSE of this By-law is to change the zoning on a 3,237 m2 (0.8 acres) parcel of
land from a Central Business District (C1) zone to a site-specific Institutional (I) zone to
permit institutional use for a proposed museum; to recognize existing reduced front yard
setback of 3.7 m (12 feet) where 7.5 m (24 feet) is the permitted minimum; and to
recognize the existing accessory building located in the exterior side yard, in Zoning By-
law Z456-2003. The subject lands are located at 6209 Plank Road, north side, west side
of Oak Street.
THE EFFECT of this By-law will be to allow a museum (The Edison, Vienna & Area
Museum) in the existing building (former restaurant) with reduced front yard depth and
accessory building in the exterior side yard.
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Statutory Planning Minutes - BHS July 16, 2020
5. PUBLIC PARTICIPATION
None
6. CORRESPONDENCE
None
7. OTHER BUSINESS
None
8. ADJOURNMENT
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT the Zoning By-law be considered at the July 16, 2020 meeting of Council;
AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application – Bayham Historical Society is now complete at 7:33 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING MINUTES
56169 Heritage Line, Straffordville, ON
Thursday, July 16, 2020
7:30 p.m.
D. Dennis & C. Dennis OPA/ZBA
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
SIGNED IN ATTENDEES: David Roe
Douglas Dennis
Cindy-Lee Dennis
1. CALL TO ORDER
Mayor Ketchabaw called the public meeting to order at 7:34 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
None
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
The Chairman stated the purpose and effect of the proposed amendment.
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Official Plan Amendment and Zoning Amendment submitted by Douglas Dennis and
Cindy Dennis, 53688 and 53800 McQuiggan Line
THE PURPOSE of this By-law is to change the land use designation on 90 ha (222 acres)
of land from “Agriculture” to “Special Policy Area” in the Official Plan of the Municipality
of Bayham; and to change the zoning on the same lands from an Agricultural (A1), site-
specific Agricultural (A1-25 and A1-A-25) and Rural Residential (RR) zone to a modified
site-specific Agricultural (A1-25 and A1-A-25) zone, to permit ecotourism use with
overnight accommodations; one (1) single detached dwelling (Owner’s residence); three
(3) year round accommodation buildings – one (1) “Guest House” dwelling and two (2)
winterized cabins; two (2) seasonal “Guesthouse accessory” sleeping cabins”; five (5)
seasonal cabins; three (3) seasonal camping areas; sixteen (16) kilometres of passive
nature trails (no motorized vehicles); and private beach along Otter Creek; in addition to
the agricultural use in Zoning By-law Z456-2003. The subject lands are located on the
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Statutory Planning Minutes - Dennis July 16, 2020
north and east sides of McQuiggan Line, west of Woodworth Road, known as 53688 and
53800 McQuiggan Line.
THE EFFECT of this By-law will be to repeal the previous site-specific zone category
permitting limited overnight accommodations in order to permit five (5) additional cabins
added to the properties since 2011; to recognize two (2) cabin locations moved since
2011; to allow 2 seasonal sleeping buildings/cabins accessory to the guest house
rental; to allow two cabins and the guest house for year-round rental use; to allow 1
new cabin to be constructed; to permit 3 new campsites; to include one additional
parcel in the site-specific zone as part of the ecotourism use; and to permit 16 km of
passive nature trails, as part of an ongoing ecotourism operation.
5. PUBLIC PARTICIPATION
Agent David Roe presented a summary of the Official Plan and Zoning Amendment applications
coming before Council for consideration for the expansion of the Otter River Farms eco-tourism
operation operated by Douglas Dennis and Cindy Dennis. Mr. Roe and the applicants are aware
of the neighbours’ concerns, mainly trespassing and noise, and believes that with discussion the
issues can be addressed to everyone’s satisfaction. He noted that the existing eco-tourism
operation was approved in a smaller scale in 2011 through a zoning amendment and the
applications at this time are to permit the expansion.
Douglas and Cindy-Lee Dennis expressed to Council that they also believe the neighbours’
concerns can be addressed and wanted to confirm their response letters will be included in the
application package to Council. The Planning Coordinator assured that all correspondence will
be provided to Council.
6. CORRESPONDENCE
Deputy Clerk/Planning Coordinator informed that the following persons and agencies submitted
correspondence : Chad Underhill, Randy Underhill, Carole Engelhardt, John Adshade, Chris
Churchill, Elwood & Marion Morrison, Sean Grantham and Christine Dennis, Robert Maertens;
Agency Comments from the County of Elgin Manager of Planning and the Southwestern Public
Health Public Health Inspector and two response letters received July 14/20 and July 16/20
from the Applicant. The Planning Coordinator confirmed to Council that all public, agency and
applicant correspondence will be included with the staff report coming to a future meeting for
Council’s consideration on this matter.
7. OTHER BUSINESS
None
8. ADJOURNMENT
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT the Zoning By-law be considered at a future meeting;
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Statutory Planning Minutes - Dennis July 16, 2020
AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application - Douglas Dennis & Cindy Dennis is now complete at 7:51p.m.
CARRIED
MAYOR CLERK
NOTICE OF A SECOND PUBLIC MEETING
CONCERNING A PROPOSED
ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: HENRICH PETERS,
54945 VIENNA LINE
TAKE NOTICE that the Municipality of Bayham has received a complete revised application for a Zoning
By-law amendment.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a second
public meeting on Thursday, August 20, 2020 at 7:30 p.m. in the Municipal Council Chambers, 56169
Heritage Line, Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the
PLANNING ACT.
THE PURPOSE of this By-law is to change the zoning on a 34.2 ha (84.6 acres) parcel of land from an
Agricultural (A1) zone to a site-specific Agriculture (A1-XX) zone to permit kennel use in addition to the
permitted uses in the A1 zone and to permit three (3) kennel buildings with floor area of 27 m2 (291 ft2)
and within a 600 m2 (6,458 ft2) fenced area, in Zoning By-law Z456-2003. The second public meeting
is being held to consider two (2) additional kennel buildings for a total of 3 kennel buildings proposed.
The subject lands are located at 54945 Vienna Line, south side, west of Brown Road.
THE EFFECT of this By-law will be to allow a kennel for the boarding, breeding and grooming of dogs
in three buildings and a fenced area approximately 35 m (114 ft) south of the existing dwelling.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in support
of or in opposition to the proposed amendment. Given the current COVID-19 legislative restrictions and
limitations, land use planning meetings remain open to public comment. Please be advised that equal
consideration is given to all written and oral presentations provided to the municipality at a public
meeting in regards to land use planning applications. When possible, please consider utilizing
written correspondence.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written
submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not
entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the
Local Planning Appeal Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written
submissions to the Municipality of Bayham before the by-law is passed, the person or public body may
not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless,
in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written
request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal
Office.
DATED AT THE MUNICIPALITY OF BAYHAM THIS 24TH DAY OF JULY 2020.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
MINOR VARIANCE
IN THE MUNICIPALITY OF BAYHAM
APPLICANTS: J. Crumb and C. Tuffin Crumb,
41 Erieus St, Port Burwell
TAKE NOTICE that the Municipality of Bayham has received a completed application for a
proposed Minor Variance (A-06/20).
TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of
Bayham will hold a public meeting on Thursday August 20th, 2020 at 6:45 p.m. in the Municipal
Council Chambers, 56169 Heritage Line, Straffordville to consider a proposed minor variance to
Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT.
THE PURPOSE of the variance is to grant relief from Section 10.11 Regulations for Accessory
Buildings subsection a) setback from a public street and subsection b) maximum height for
accessory buildings on a 1220 m2 (13,006 ft2) parcel of land in the Village Residential (R1) zone,
to permit minimum front yard setback of 1.0m (3.2 ft) whereas 6.0 m (19.6 ft) is the permitted
minimum and maximum height of 4.9 m (16 ft) whereas 4.5 m (14.7 ft) is the permitted maximum,
located at 41 Erieus Street, west side Erieus St at corner of Robinson Street, village of Port
Burwell.
THE EFFECT of this variance will be to allow the construction of a garage/accessory building for
personal storage in excess of the permitted height located closer to Robinson Street than
permitted.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed minor variance.
*** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings
remain open to public comment.
Please be advised that equal consideration is given to all written and oral presentations provided
to the municipality at a public meeting in regards to land use planning applications. When
possible please consider utilizing written correspondence.
IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a
written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by
contacting the Municipal Office.
DATED at the Municipality of Bayham
this 7th day of August 2020.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
Village of Port Burwell
Staff Report DS-57 /10 Peters
are not land use planning matters. The planner's memorandum dated August 11, 2020
addresses the land use against the Official Plan and Zoning By-law recommending support.
2
Staff and planner recommend a Site Plan Agreement to formalize the Kennel Use and to ensure
the Owner maintain the facility using the Canadian Veterinary Medical Association's Code of
Practice for the operation of a kennel and safety of the animals and to abide by the Municipal
Animal Control By-law.
In addition to the draft Zoning By-law, the Draft Site Plan Agreement By-law is attached to this
Report for Council's consideration to add Kennel Use to the lands.
ATTACHMENTS:
1.Rezoning Application May 25/20 -revisions deemed complete on July 15/20
2.IBI Memorandum dated August 11, 2020
3.Written Submission from Randy and Linda Underhill & Greg and Joselyn Underhill
dated June 10, 2020
4.Written Submission from Albert and Joyce Assel dated June 12, 2020
5.Draft Zoning By-law Z712-2020
6.Draft By-law 2020-07 4 being a by-law to authorize a Site Plan Agreement
RECOMMENDATION
THAT Report DS-57/20 regarding the Peters rezoning application be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
June 18, 2020, two written submissions opposing the rezoning were received and the
second public meeting held August 20, 2020 associated with this application, there
were no additional written submissions and no oral presentations opposing this
matter and that all considerations were taken into account in Council's decision
passing this resolution;
AND THAT Zoning By-law 2456-2003, as amended, be further amended by changing
the zoning on the lands owned by Henrich Peters identified as Concession 2 North
Part Lot 10 from Agricultural (A1) to site-specific Agricultural (A1-37) Zone to permit
"Kennel Use" for the boarding, breeding and grooming of dogs as an additional
permitted use;
AND THAT Zoning By-law 2712-2020 be presented to Council for enactment;
AND THAT By-law No. 2020-074 being a By-law to authorize the execution of a Site
Plan Agreement between Henrich Peters and the Municipality of Bayham for the
Kennel development at the property known as 54945 Vienna Line be presented to
Council for enactment.
Reviewed by:
Paul Shipway
ELGIN GROUP POLICE SERVICES BOARD
To: Mayor Ketchabaw and Bayham Council
From: Julie Gonyou, Secretary/Administrator, Elgin Group Police Services Board
Date: July 15, 2020
Subject: 2020 Elgin Group Police Services Board
The members of the Elgin Group Police Services Board for 2020 are:
Sally Martyn, Chair
Ida McCallum, Vice-Chair
Dan Froese, Board Member
Provincial Appointee – Trudy Kanellis
Provincial Appointee – Dave Jenkins
Sincerely,
Julie Gonyou
Secretary/Administrator, Elgin Group Police Services Board
Chief Administrative Officer, County of Elgin
MEMORANDUM
Dear Mayor/Head of Council:
RE: Thank you for your resolutions with preferred timing for transition of your Blue Box
program
In December 2019 I wrote to you requesting that your Council pass a resolution outlining the
preferred date to transition your municipal Blue Box program to full producer responsibility if
provided the opportunity to self-determine (between January 1, 2023 and December 31,
2025). I asked that resolutions be provided by June 30, 2020. Despite the challenges all of our
communities have faced with the COVID-19 emergency, we have received over 160 resolutions
which represents over 95% of the Province’s Blue Box program.
I want to thank each of you for providing this information to the Minister of the Environment,
Conservation and Parks and AMO.
We have attached a summary of the information we have received from each of you and I would
ask that you review it and let us know by August 15, 2020 if there are any revisions or
corrections required.
Please note: the attachment lists municipal programs as they report into the datacall. For some
programs, this is completed as a group of municipalities under an Association (i.e. Bluewater
Recycling, Essex-Windsor Solid Waste Authority etc.) or as an upper tier municipality where
services are provided by both levels of government (i.e. Oxford County, York Region etc.). We
have presented the date based on what the majority of members selected. However, in some
cases there are discrepancies in the dates chosen by members within these groups. If your
municipality finds itself in this situation, please take a look and discuss this with your peers in
the Association or in your Region or County. Also note that all resolutions have been provided
to Ministry as they were received.
The Ministry of the Environment Conservation and Parks has already received this information
and will be using it to inform their recommendations on the transition schedule in their draft
Regulation which is expected by the end of the summer.
As you know, the transitions of the Blue Box programs to full producer responsibility are
expected to occur with approximately one third of the program transitioning in each of 2023,
2024 and 2025. Based on the responses received, we have used the transition date you have
proposed and allocated your program’s transition over a 12 month period. For example, a
municipality that indicated a transition date of July 1, 2023 would have half of the program
allocated to 2023 and the other half allocated to 2024. Based on this, the preferred timing
indicated through Council resolutions provides for a measured transition over the three years,
as shown in the Table below using a number of different criteria:
Househol
ds Populati
on Collect
ed Markete
d Gross
Cost Net
Cost
Waste
Generate
d
2023
*Represents 96
programs
39.98% 37.62% 37.82% 37.32% 38.68
% 37.56
% 38.91%
2024
*Represents 20
programs
28.56% 29.02% 28.36% 27.61% 27.56
% 27.17
% 28.66%
2025
* Represents 15
programs
24.24% 27.57% 28.82% 28.39% 25.48
% 26.01
% 28.85%
PLEASE NOTE that the Ministry of the Environment, Conservation and Parks will be
making the final determination on the transition schedule.
Thank you again for your hard work to submit your resolutions by June 30th despite all of the
challenges we have faced over the last several months.
If you have any questions or require further information, please contact Dave Gordon, Senior
Advisor, at 416 389 4160 or dgordon@amo.on.ca or Amber Crawford, Policy Advisor, at 416
971 9856 extension 353 or acrawford@amo.on.ca.
Sincerely,
Jamie McGarvey
AMO President
Mayor of Parry Sound
Attachment: Municipal Resolutions Summary
1
APPENDIX A – MUNICPAL RESOLUTIONS & INTENTIONS
(complete to July 16, 2020)
The call for resolutions made it clear that the transition date preferred by Councils are not
binding, and there was no guarantee that the process would be accepted by the Province.
Note that most resolutions were passed at Council, with two exceptions where staff had
delegated authority to make that decision (City of Toronto and City of Ottawa). Most resolutions
include provisions that indicate a desire to be transitioned earlier if possible.
Municipalities Seeking to Transition 2023
Municipality who Passed A Complete Resolution at
Council or
Staff Have Delegated Authority
(Datacall Group)
Reported Transition Date
1. Town of Aylmer (5) 2023 (no date specified)
2. City of Kawartha Lakes (4) 2023 (no date specified)
3. City of Sarnia (3) 2023 (no date specified)
4. City of Toronto (1) 2023 (no date specified)
5. Town of Greater Napanee (7) January 2023 (no date specified)
6. Township of Addington Highlands (9) January 1, 2023
7. Township of Algonquin Highlands (6) January 1, 2023
8. Township of Armour (8) January 1, 2023
9. Municipality of Bayham (7) January 1, 2023
10. Township of Beckwith (7) January 1, 2023
11. Township of Billings (8) January 1, 2023
12. Township of Bonnechere Valley (9) January 1, 2023
13. City of Brockville (5) January 1, 2023
14. Municipality of Callander (6) January 1, 2023
15. Town of Carleton Place (5) January 1, 2023
16. Township of Carlow Mayo (9) January 1, 2023
17. Township of Central Frontenac (9) January 1, 2023
18. Municipality of Central Elgin January 1, 2023
19. Municipality of Chatham-Kent (4) January 1, 2023
20. Town of Cochrane (6) January 1, 2023
21. Town of Deseronto (5) January 1, 2023
22. Township of Drummond North Elmsley (7) January 1, 2023
23. City of Dryden (6) January 1, 2023
24. Municipality of Dutton Dunwich (7) January 1, 2023
25. Municipality of Dysart et al (9) January 1, 2023
26. Township of Edwardsburgh Cardinal (7) January 1, 2023
27. Township of Front of Yonge (9) January 1, 2023
2
Municipality who Passed A Complete Resolution at
Council or
Staff Have Delegated Authority
(Datacall Group)
Reported Transition Date
28. Town of Gananoque (5) January 1, 2023
29. City of Guelph (3) January 1, 2023
30. Municipality of Hastings Highlands (7) January 1, 2023
31. Hawkesbury Joint Recycling (7) January 1, 2023
32. Townships of Head, Clara & Maria (6) January 1, 2023
33. Municipality of Highlands East (8) January 1, 2023
34. Town of Hearst (8) January 1, 2023
35. Township of Horton (7) January 1, 2023
36. Municipality of Huron Shores (8) January 1, 2023
37. City of Kenora (6) January 1, 2023
38. City of London (1) January 1, 2023
39. Township of Malahide (7) January 1, 2023
40. Municipality of Mattice-Val Côté (8) January 1, 2023
41. Township of Montague (7) January 1, 2023
42. District of Muskoka (4) January 1, 2023
43. Municipality of Neebing (7) January 1, 2023
44. Township of Nairn and Hyman (6) January 1, 2023
45. Region of Niagara (2) January 1, 2023
46. City of North Bay (4) January 1, 2023
47. County of Northumberland (4) January 1, 2023
48. Township of O’Connor (8) January 1, 2023
49. Town of Parry Sound (5) January 1, 2023
50. Town of Prescott (5) January 1, 2023
51. Township of Prince (6) January 1, 2023
52. Township of Russell (7) January 1, 2023
53. Municipality of Red Lake (8) January 1, 2023
54. County of Simcoe (2) January 1, 2023
55. Township of Sioux Narrows-Nestor Falls (8) January 1, 2023
56. Town of Smiths Falls (5) January 1, 2023
57. Township of Southwold (7) January 1, 2023
58. Town of Spanish (6) January 1, 2023
59. Village of Sundridge (5) January 1, 2023
60. City of Timmins (6) January 1, 2023
61. Municipality of West Elgin (7) January 1, 2023
62. Municipal of West Grey (7) January 1, 2023
63. Township of Southgate (7) Between January 1, 2023 and June 30, 2023
64. City of St. Thomas (5) March 1, 2023
3
Municipality who Passed A Complete Resolution at
Council or
Staff Have Delegated Authority
(Datacall Group)
Reported Transition Date
65. Township of Perry (7) March 2, 2023
66. City of Clarence-Rockland (7) March 13, 2023
67. City of Hamilton (1) April 1, 2023
68. Municipality of the Nation (7) April 1, 2023
69. City of Stratford (5) May 2023 (no date specified)
70. City of Owen Sound (5) May 31, 2023
71. Dufferin County (4) June 1, 2023
72. City of Ottawa (2) June 1, 2023
73. Township of Sables-Spanish (6) June 1, 2023
74. Township of Tarbutt (8) June 1, 2023
75. Township of Howick (7) June 30, 2023
76. Town of Plympton-Wyoming (7) June 30, 2023
77. Regional Municipality of Durham (2) July 1, 2023
78. Loyalist Township (7) July 1, 2023
79. St. Clair Township (7) July 1, 2023
80. City of Thunder Bay (3) July 1, 2023
81. County of Wellington (4) July 1, 2023
82. Town of Arnprior (5) July 29, 2023
83. Township of McNab/Braeside (7) July 29, 2023
84. Town of Renfrew (5) July 29, 2023
85. Township of Enniskillen (9) September 1, 2023
86. Town of Kirkland Lake (6) September 30, 2023
87. Municipality of Meaford (7) September 30, 2023
88. City of Sault Ste. Marie (3) September 30, 2023
89. Town of Deep River (7) October 1, 2023
90. County of Haldimand (7) October 16, 2023
91. City of Peterborough (3) *passed General
Committee but waiting for Council approval*
November 1, 2023
92. County of Peterborough (4) November 1, 2023
93. Township of Carling (8) (by) December 31, 2023
94. Village of Burk’s Falls (9) December 31, 2023
95. Municipality of Casselman (5) December 31, 2023
96. Municipality of Magnetawan (8) December 31, 2023
4
Municipalities Seeking to Transition in 2024
Municipality who Passed A Complete Resolution at
Council or Staff Have Delegated Authority
(Datacall Group)
Reported Transition Date
1. Municipality of South Dundas (7) 2024 (no date specified)
2. Township of South Stormont (7) 2024 (no date specified)
3. Township of Faraday (9) January 1, 2024
4. Town of Hanover (5) January 1, 2024
5. Township of North Dundas (7) January 1, 2024
6. City of Orillia (5) January 1, 2024
7. Tay Valley Township (9) January 1, 2024
8. Township of Tudor and Cashel (9) January 1, 2024
9. Region of Waterloo (2) March 2, 2024
10. Bluewater Recycling Association (4) April 1, 2024
11. City of Barrie (3) May 1, 2024
12. Township of Augusta (9) June 1, 2024
13. Essex-Windsor Solid Waste Authority (2) August 28, 2024
14. Municipality of Powassan (6) September 16, 2024
15. County of Norfolk (4) September 28, 2024
16. Region of Peel (1) October 1, 2024
17. Town of Fort Frances (6) October 31, 2024
18. County of Brant (7) November 1, 2024
19. Town of Blind River (6) November 20, 2024
20. Township of Evanturel (6) December 31, 2024
Municipalities Seeking to Transition in 2025
Municipality who Passed A Complete Resolution at
Council or Staff Have Delegated Authority
(Datacall Group)
Reported Transition Date
1. County of Oxford (4) 2025 (no date specified)
2. Town of Central Manitoulin (6) January 1, 2025
3. City of Temiskaming Shores (6) January 1, 2025
4. Ottawa Valley Waste Recovery Centre (6) March 28, 2025
5. Region of Halton (1) April 1, 2025
6. Town of Perth (5) June 1, 2025
7. Quinte Waste Solutions (4) August 1, 2025
8. Municipality of Killarney (8) (by) October 31, 2025
9. Bruce Area Solid Waste Recycling) (4) December 31, 2025
10. Township of Brudenell, Lyndoch & Raglan (9) December 31, 2025
5
Municipality who Passed A Complete Resolution at
Council or Staff Have Delegated Authority
(Datacall Group)
Reported Transition Date
11. Township of Hilliard (8) December 31, 2025
12. Municipality of North Stormont (7) December 31, 2025
13. Municipality of Northern Bruce Peninsula (9) December 31, 2025
14. Tri-Neighbours Board of Management (6) December 31, 2025
15. Region of York (1) December 31, 2025
16. Township of Johnson December 31, 2025
…/2
Our Reference #: A-2020-180
July 23, 2020
Municipal Chief Administrative Officers:
The Ministry of the Attorney General is pleased to advise that on July 21, 2020, Bill 197,
the COVID-19 Economic Recovery Act, 2020, received Royal Assent. As a result, the
amendments to the Provincial Offences Act (POA) that come into force on Royal Assent
are now in effect. These include:
• Allowing defendants to request a trial, in early resolution courts and in first
attendance municipalities that administer parking, by mail or other electronic
method permitted by the court house;
• Allowing defendants and prosecutors to conduct early resolution discussions
remotely in all cases;
• Allowing any participant, including a clerk of the court, witness, judge, or justice
of the peace, to attend any proceeding remotely by audio or video, unless the
presiding judicial official orders otherwise;
• Allowing the judiciary to order in-person attendance where the interests of justice
or a fair trial require it;
• Permitting provincial offences officers to seek search warrants remotely in all
cases; and
• Allowing defendants to provide credible and trustworthy information upon
applying for a re-opening without the need to attend court to have an affidavit
commissioned.
Further technical consequential, complementary and housekeeping amendments will
come into force on July 21, 2021.
These amendments will enable municipalities, in consultation with the judiciary, to make
greater use of technology to deliver justice services remotely.
Ministry of the Attorney General
Court Services Division
Program Management Branch
McMurtry-Scott Building
720 Bay Street, 2nd Floor
Toronto ON M7A 2S9
Telephone: 416 327-1348
Fax: 416 326-3070
Ministère du Procureur général
Division des services aux tribunaux
Direction de la gestion des programmes
Édifice McMurtry-Scott
720, rue Bay, 2e étage
Toronto ON M7A 2S9
Téléphone : 416 327-1348
Télécopieur : 416 326-3070
-2-
Thank you, again, for your invaluable support in helping the Ministry modernize the
justice sector. The amendments to the POA enable transformational benefits for all
Ontarians in every region of our province, making it easier, faster and more affordable
to access justice no matter where people live.
Should you have any questions, please contact Wendy Chen, Acting Manager of the
Ministry’s POA Unit, by email at JUS.G.MAG.POASupport@ontario.ca.
Thank you,
Jaimie Lee
A/Director, Program Management Branch
Court Services Division
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
www.elgin-county.on.ca
Mayor Edward Ketchabaw
c/o Paul Shipway, CAO
56169 Heritage Line
P.O. Box 160
Straffordville, Ontario N0J 1Y0
July 15, 2020
Dear Mayor Ketchabaw and Bayham Council,
A special Western Ontario Wardens Caucus (WOWC) meeting was called on July 2, 2020 to
discuss the Caucus’ support for a Southwestern Integrated Fibre Technology 2.0 initiative as
Southwestern Ontario’s funding mechanism to advance the expansion of critical broadband
infrastructure across Southwestern Ontario.
The following recommendation was passed at the WOWC meeting on July 2, 2020:
THAT the SWIFT presentation from Barry Field, Chief Operating Officer, SWIFT
Inc. be received as information; and
WHEREAS the Government of Canada, via the CRTC, has committed to bring
50/10 broadband service (the Universal Service Objective or USO) to 90% of
Canadians in 2021, 95% in 2026 and 100% by 2030; and
WHEREAS increased funding from both the Province of Ontario and the
Government of Canada is urgently needed to address Southwestern Ontario’s
large connectivity gaps, so that we can close the digital divide and restart our
economies; and
WHERAS in order to reduce the digital divide within Southwestern Ontario, and to
achieve the CRTC’s 95% target by 2026, it will cost an estimated $1B; and
WHEREAS the current CRTC targets and federal funding programs do not
specifically address the many rural, remote, and northern communities in Canada
2 that continue to be unserved or underserved by internet service providers (ISP); and
WHEREAS access to high-speed/capacity broadband is vital to municipal
sustainability, economic development and diversification, and overall community
and social development.
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
www.elgin-county.on.ca
THEREFORE, BE IT RESOLVED THAT we support Southwestern Integrated Fibre
Technology (SWIFT) as Southwestern Ontario’s funding mechanism to advance the
expansion of critical broadband infrastructure across Southwestern Ontario; and
THAT the Municipalities of Western Ontario request the Government of Canada
provide direct funding of $254 million and the Government of Ontario provide
direct funding of $221 million to support development of high speed (50 megabits
per second and faster) community broadband; and
THAT combined with a $68.4M commitment from the region and a $105M
contribution from the private sector (ISPs), we intend to successfully address the
$1B Southwestern Ontario infrastructure deficit and achieving the interim goal of
providing 50/10 broadband services to 95% of the population within
Southwestern Ontario by 2025; and
THAT copy of the preceding resolution be provided to Provincial Minister, The
Honourable Laurie Scott, Infrastructure Ontario, and Federal Minister, The
Honourable Maryam Monsef, Minister for Women and Gender Equality and Rural
Economic Development.
A copy of the materials from the July 2nd special meeting of the Western Ontario Wardens
Caucus (WOWC) are included with this correspondence.
Respectfully,
Julie Gonyou
Chief Administrative Officer, County of Elgin
REPORT TO COUNTY COUNCIL
FROM: Warden Mennill
DATE: July 7, 2020
SUBJECT: SWIFT 2.0 Proposal and Western Ontario Wardens Caucus Update
RECOMMENDATION:
THAT the report entitled “SWIFT 2.0 Proposal and Western Ontario Wardens Caucus
Update” submitted by Warden Mennill be received and filed.
BACKGROUND:
A special Western Ontario Wardens Caucus (WOWC) meeting was called on July 2,
2020 to discuss the Caucus’ support for a Southwestern Integrated Fibre Technology
2.0 initiative as Southwestern Ontario’s funding mechanism to advance the expansion
of critical broadband infrastructure across Southwestern Ontario.
The following recommendation was passed at the WOWC meeting on July 2, 2020:
THAT the SWIFT presentation from Barry Field, Chief Operating Officer, SWIFT
Inc. be received as information; and
WHEREAS the Government of Canada, via the CRTC, has committed to bring
50/10 broadband service (the Universal Service Objective or USO) to 90% of
Canadians in 2021, 95% in 2026 and 100% by 2030; and
WHEREAS increased funding from both the Province of Ontario and the
Government of Canada is urgently needed to address Southwestern Ontario’s
large connectivity gaps, so that we can close the digital divide and restart our
economies; and
WHERAS in order to reduce the digital divide within Southwestern Ontario, and
to achieve the CRTC’s 95% target by 2026, it will cost an estimated $1B; and
WHEREAS the current CRTC targets and federal funding programs do not
specifically address the many rural, remote, and northern communities in Canada
2 that continue to be unserved or underserved by internet service providers
(ISP); and
WHEREAS access to high-speed/capacity broadband is vital to municipal
sustainability, economic development and diversification, and overall community
and social development.
THEREFORE, BE IT RESOLVED THAT we support Southwestern Integrated
Fibre Technology (SWIFT) as Southwestern Ontario’s funding mechanism to
advance the expansion of critical broadband infrastructure across Southwestern
Ontario; and
THAT the Municipalities of Western Ontario request the Government of Canada
provide direct funding of $254 million and the Government of Ontario provide
direct funding of $221 million to support development of high speed (50 megabits
per second and faster) community broadband; and
THAT combined with a $68.4M commitment from the region and a $105M
contribution from the private sector (ISPs), we intend to successfully address the
$1B Southwestern Ontario infrastructure deficit and achieving the interim goal of
providing 50/10 broadband services to 95% of the population within
Southwestern Ontario by 2025; and
That copy of the preceding resolution be provided to Provincial Minister, The
Honourable Laurie Scott, Infrastructure Ontario, and Federal Minister, The
Honourable Maryam Monsef, Minister for Women and Gender Equality and Rural
Economic Development.
CONCLUSION:
Information with respect to the anticipated financial commitment from Elgin County is
attached.
All of which is Respectfully Submitted
Dave Mennill
Warden
Attachments:
1. SWIFT 2.0 WOWC Caucus Presentation
2. Rural Broadband Funding Request for Southwestern Ontario
SWIFT 2.0 FUNDING REQUEST
Video Conference
July 2, 2020
SWIFT 2.0 FUNDING REQUEST SUMMARY
•$1B to get to CRTC of 95% population served by 2026
•$630M SWIFT 2.0
•Includ$370M CRTC/ISED
•es all population in SWO (urban and rural)
•Muskoka, Hamilton and Haldimand are not included in these
figures. Funding request notes that we are in talks with these
municipalities and including them would result in an increase to
the funding requested.
SWIFT 2.0 FUNDING REQUEST SUMMARY
Increased from $10M estimate in last presentation
SWIFT 2.0 FUNDING REQUEST SUMMARY
•Contribution to
Admin and Overhead
now based 100% on
need
•All municipalities get
the same multiplier
WOWC Rural Broadband Funding Request for Southwestern Ontario 1
Rural Broadband Funding Request for Southwestern Ontario
Issue
Increased funding from both the Province of Ontario and the Government of Canada is urgently
needed to address our region’s large connectivity gaps, so that we can close the digital divide and
restart our economies.
Background
The Government of Canada, via the CRTC, has committed to bring 50/10 broadband service (the
Universal Service Objective or USO) to 90% of Canadians in 2021, 95% in 2026 and 100% by 2030. In
order to reduce the digital divide within the region, and to achieve the CRTC’s 95% target by 2026, it
will cost an estimated $1B.
WOWC Position
We support Southwestern Integrated Fibre Technology (SWIFT) as Southwestern Ontario’s funding
mechanism to advance the expansion of critical broadband infrastructure across the region.
Required Action:
The WOWC is requesting direct funding from the
Government of Canada in the amount of $254M
and from the Government of Ontario in the amount
of $221M to support the expansion of critical
broadband infrastructure within the region.
In addition, the WOWC is also requesting that the
CRTC Broadband Fund and Innovation, Science
and Economic Development Canada (ISED)
Universal Broadband Fund each allocate 10% of
their funds directly to Southwestern Ontario (based
on population share of total for Canada).
Combined with a $68.4M commitment from the
region and a $105M contribution from the private
sector (ISPs), we intend to successfully address the
$1B Southwestern Ontario infrastructure deficit and
achieving the interim goal of providing 50/10
broadband services to 95% of the population within
the region by 2025.
Figure 1 -Potential SWIFT 2.0 Territory, represents 10%
of the population of Canada
WOWC Rural Broadband Funding Request for Southwestern Ontario 2
Key Points
• To reduce the digital divide within Southwestern Ontario, and to achieve the CRTC’s 95%
target by 2026, it will cost an estimated $1B. The WOWC and the participating SWIFT
municipalities are requesting direct funding to the SWIFT 2.0 program from the Government of
Canada in the amount of $254M and from the Government of Ontario in the amount of
$221M.
• The WOWC and participating municipalities are requesting that the CRTC Broadband Fund
and Innovation, Science and Economic Development Canada (ISED) Universal Broadband
Fund each allocate 10% of their funds directly to Southwestern Ontario (based on population
share of total for Canada).
• Southwestern Ontario represents 10% of the population of Canada
• Southwestern Ontario also has a high proportion of employer businesses, representing 20% of
the total number of businesses in Canada (Source: Statistics Canada, Business Register,
December 2015. Canadian Business Patterns 2015). Now more than ever businesses need
connectivity to ensure a livelihood for themselves and their employees.
• As elementary, secondary and post secondary institutions, continue to shift to online learning,
many students living in Southwestern Ontario will be at a disadvantage due to lack of quality
internet connection. Without direct broadband funding the pre-existing Southwestern Ontario
“homework gap” will be exacerbated and lead to an unparallel inequality in education.
1
Corporation of the Township of Perth South
3191 Road 122
St. Pauls, ON N0K 1V0
Telephone 519-271-0619
Fax 519-271-0647
July 9, 2020
Agricorp
Attn: Board of Directors
1 Stone Road West
Box 360 Stn Central
Guelph, ON N1H 8M4
Re: Farm Property Class Tax Rate Program
Dear Board of Directors
The Farm Property Class Tax Rate program was developed by the province to support
agriculture in Ontario. Through this program, farmland owners receive a reduced property
tax rate. Eligible farmland is taxed at no more than 25% of the municipal residential tax
rate. This program is administered by Agricorp, the Municipal Property Assessment
Corporation (MPAC), and municipalities with farmland assessment within their
municipality.
The Assessment Roll is returned by MPAC in December of each year for the following
year. It is important that the assessment roll values on the returned roll received from
MPAC are accurate as these values are used as the basis for the calculation and
distribution of taxes. However, we have found that the 2020 Assessment Roll as returned
2
by MPAC requires many adjustments in the form of Tax Incentive Adjustments (TIA) for
the Farm Property Class Tax Rate Program, each of which result in taxation write-offs for
the Township.
The TIAs are required to transfer properties which have become eligible for the Farm
Property Class Tax Rate Program from the Residential Class back to the Farmland Class.
It is our understanding that the large number of TIAs that are processed by MPAC are
necessary due to the number of farm properties that have sold their property, made a
change to the ownership of the property, or failed to submit paperwork to Agricorp by the
required deadline.
The result is that the Assessment Roll is returned with an overstated Residential Class
assessment and an understated Farmland Class assessment and when used in the
determination of the Residential Tax Rate at budget time results in a rate that is less than
it would otherwise be. In addition, taxation write-offs of 75% of the residential amount
must be refunded. These refunds are required for the current year, and in some instances,
in the prior year as well, placing a financial burden on municipalities.
While these adjustments are not new, they certainly seem to be increasing in volume in
more recent years and we anticipate that they will continue to increase as baby-boomer
farmers continue to retire and sell their farmland.
In 2020 Perth South had $34,606,000 of Farmland Class assessment transferred to
Residential Class assessment. As a result of this transfer the total write-off is $213,550.86
of which $107,041.20 is Perth South’s portion, $66,799.27 is Perth County’s portion and
$39,710.39 is the School Board’s portion. While a tax write-off of $107,041 may not seem
like a large amount for many municipalities, in Perth South is it significant and would
require a 3% levy increase to offset this amount.
Perth South is also concerned with the impact that these “misclassified” properties may
be having on information used by other provincial departments. For example, the
classification of Farmland assessment as Residential assessment negatively impacts the
3
Ontario Municipal Partnership Fund (OMPF) calculation, specifically the Farm Area
Measure, which could result in a financial loss in the form of reduced grant funding for the
year. Despite the fact that there has been no development on farmland, Perth South’s
Farm Area Measure decreased from 91.7% to 90.8% in 2020, a decrease attributed to
the transferring of property from the Farmland Class to the Residential Class. If the Farm
Area Measure were to fall below 90% Perth South would incur a loss in grant funding, a
loss we simply cannot afford. And should such a loss occur there does not appear to be
a mechanism to allow for the correction of the OMPF allocation following the transfer of
assessment back from Residential Class to Farmland Class.
It should also be recognized that the levy costs imposed on municipalities for
maintenance and administration costs of conservation authorities is also impacted by this
transfer of land from the Farmland Class to the Residential Class. The apportionment of
costs is determined by multiplying Current Value Assessment (CVA) in the Residential
Property Class by a Factor of 1 and multiplying the CVA in the Farmlands Property Class
by a factor of .25. The inclusion of assessment from the Farmland Property Class in the
Residential Property Class artificially increases our proportionate share of maintenance
and administrative costs and represents another unreconcilable calculation for which we
are financially penalized.
The current process places an administrative burden on municipalities and diverts staff
time from other administrative work that we simply do not have to spare. In recent years
the provincial government has been working with municipalities and other partners to
improve service delivery and efficiencies. As part of their review, Managing
Transformations: A Modernization Action Plan, there was a focus on strong leadership by
the government to work with ministries and various partners to strengthen horizontal
coordination and establish a renewed focus on improving the efficiency, productivity and
outcomes of the Broader Public Sector, while at the same time delivering the most
efficient Ontario Public Services possible. A similar review of the delivery of this program
may be very beneficial.
4
Perth South understands that the province and MPAC need to ensure that each farm
operation meets the requirements of the Farm Property Class Tax Rate Program, but we
feel that there must be a more efficient and effective way for this to be achieved. Perth
South would like to be part of the solution and suggests that all stakeholders to the Farm
Property Class Tax Rate Program review the current program in an effort to find
efficiencies and ultimately, a less disruptive classification process.
Yours Truly,
Mayor Robert Wilhelm
Township of Perth South
Cc: Hon. Vic Fedeli, Minister of Finance
Hon. Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs
Randy Pettapiece, MPP Perth Wellington
Board of Directors, Municipal Property Assessment Corporation (MPAC)
Board of Directors, Rural Ontario Municipalities Association (ROMA)
County of Perth
Ontario Municipalities
ONTARIO ENERGY BOARD NOTICE
TO CUSTOMERS OF ENBRIDGE GAS INC.
Enbridge Gas Inc. has applied to raise its natural
gas rates effective January 1, 2021
Learn more. Have your say.
Enbridge Gas Inc. has applied to the Ontario Energy Board for approval to raise its natural gas
rates effective January 1, 2021, based on a rate-setting framework and other adjustments
previously approved by the Ontario Energy Board for the period 2019-2023. The rates are set
using a formula that is tied to inflation and other factors intended to promote efficiency. If the
request is approved, a typical residential customer in the EGD Rate Zone and in the Union Rate
Zones (former customers of Enbridge Gas Distribution Inc. and Union Gas Limited, respectively)
would see the following increases:
Other customers may be affected. It is important to review the application carefully to determine
whether you will be affected by the changes.
THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC HEARING
The Ontario Energy Board (OEB) will hold a public hearing to consider the application filed by Enbridge Gas Inc.
We will question Enbridge Gas Inc. on the case. We will also hear questions and arguments from individual customers
and from groups that represent the customers of Enbridge Gas Inc. At the end of this hearing, the OEB will decide
whether the rate increase requested in the application will be approved.
The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our
goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services
at a reasonable cost.
BE INFORMED AND HAVE YOUR SAY
You have the right to information regarding this application and to be involved in the process.
• You can review the application filed by Enbridge Gas Inc. on the OEB’s website now.
• You can file a letter with your comments, which will be considered during the hearing.
• You can become an active participant (called an intervenor). Apply by August 5, 2020 or the hearing will go
ahead without you and you will not receive any further notice of the proceeding.
• At the end of the process, you can review the OEB’s decision and its reasons on our website.
LEARN MORE
Our file number for this case is EB-2020-0095. To learn more about this hearing, find instructions on how to file
letters or become an intervenor, or to access any document related to this case, please enter the file number
EB-2020-0095 on the OEB website: www.oeb.ca/participate. You can also phone our Consumer Relations
Centre at 1-877-632-2727 with any questions.
ORAL VS. WRITTEN HEARINGS
There are two types of OEB hearings – oral and written. The OEB will determine at a later date whether to proceed
by way of a written or oral hearing. If you think an oral hearing is needed, you can write to the OEB to explain why
by August 5, 2020.
PRIVACY
If you write a letter of comment, your name and the content of your letter will be put on the public record and the OEB
website. However, your personal telephone number, home address and e-mail address will be removed. If you are a
business, all your information will remain public. If you apply to become an intervenor, all information will be public.
This hearing will be held under section 36 of the Ontario Energy Board Act, S.O. 1998 c.15 (Schedule B).
Ontario Energy
Board
Commission de l’énergie
de l’Ontario
Rate Zones Residential Annual Bill Increase
EGD $ 1.99
Union South $ 8.91
Union North East $ 10.72
Union North West $ 10.40
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
www.elgin-county.on.ca
Mayor Edward Ketchabaw
c/o Paul Shipway, CAO
56169 Heritage Line
P.O. Box 160
Straffordville, Ontario N0J 1Y0
July 15, 2020
Dear Mayor Ketchabaw and Bayham Council,
In January of 2020, the County of Elgin received funding through the Municipal Modernization
Program to carry out a Service Delivery Review (SDR). The purpose of this review is to make
municipal services more effective, efficient and responsive to the needs of Elgin’s residents
and municipal partners.
StrategyCorp Inc. was engaged to carry out this SDR which began in February of 2020. The
project was scheduled to be completed in June of 2020 but as a result of the COVID-19
pandemic, deadlines were extended to September 2020. Progress on the SDR has continued
and the County of Elgin is on track to meet these new deadlines.
Since February, StrategyCorp Inc. has engaged in extensive stakeholder consultations with
County Council and staff, LMP Councils and staff, and the City of St. Thomas Mayor and City
Manager. Interim findings were presented to County Council on June 9, 2020 and submitted to
the Province on June 15, 2020.
The attached Elgin County Service Delivery Review Interim Report Summary provides an
overview of the project including the project focus, deliverables to date, identified opportunities,
project timelines and next steps.
Final findings of the SDR must be submitted to the Province of Ontario in September 2020,
and the results posted publicly shortly thereafter. In the interim, the County of Elgin continues
to collect feedback from stakeholders and partners. If you have any questions or would like to
provide further feedback, do not hesitate to contact us.
Respectfully,
Julie Gonyou
Chief Administrative Officer, County of Elgin
Elgin County Service Delivery Review
Interim Report Summary
Background
The County of Elgin is excited to have the unique
opportunity to undertake a comprehensive Service
Delivery Review (SDR) and is fortunate to be doing
so with the generous support of the Provincial
government. The total cost of this project is
$175,000 with $125,000 funded through the
Municipal Modernization Program. The SDR will
assess service levels and identify actions that could
result in a more efficient and effective service
delivery, organizational and operational
arrangements and associated savings.
StrategyCorp was selected to undertake this
review and has engaged in extensive stakeholder
consultations with:
• The Warden and County Council
• Elgin County Employees (Leadership, Front
line and Long-term Care)
• Local Municipal Partners (LMPs) (Council and
Staff)
• City of St. Thomas (Mayor and City Manager)
Feedback was gathered through the use of:
• Group and Individual Interviews
• Surveys and Questionnaires
• Service Specific Workshops and Focus
Groups
PROJECT FOCUS
Reviewing, improving
and potentially expanding
shared municipal services
and resources with the
County’s seven local
municipal partners.
Examining and
improving the County’s
internal operations.
Reviewing and
improving the County’s
human and community
services with a focus on
long-term care.
Local Municipal Partner feedback,
particularly that of CAOs, has been
and continues to be an integral
part of this review process.
2
Deliverables to Date:
A lot of work has been completed so far - the consultant team has gathered an
extensive amount of feedback from stakeholders, partners and staff.
Timelines
The SDR has been underway since February 2020 and will continue until
September 2020. The final report will be publicly available by the end of
September 2020 and copies will be sent to all municipal partners. The
County’s Warden and CAO will be available to present the results to all partner
municipalities in October/November 2020.
•A document detailing the focus, structure, intent and
Project Charter
and Engagment objectives, scope and key messages of the project.
Plan
•Input from Elgin's LMPs on existing and potential shared
Shared Service services.
Evaulation
•Analysis and categorization of Elgin's services and
Individual Service improvement opportunites.
Profiles
•A comprehensive overview of internal and shared services
including service evaulations, individual service profiles
Interim Report and identified priority areas.
3
Opportunities
County Level
•The County has strong, forward-looking, nimble leadership with the desire to
implement strategic change.
•Governance and communications enhancements can improve the County's
management of contracts.
•The County celebrates its Long-Term Care Homes and now is the time to
address short-term operational and long-term strategic issues.
•The time is right to embrace the increased use of modern technologies and
digital tools to improve processes and realize efficiencies.
•Elgin's financial state is comparable to its comparators with similar operating
and capital expenditures per capita and significantly lower long-term debt.
Shared Service Level
•Consideration is being given to shared initiatives such as IT, planning,
collaborative purchasing, HR, by-law support and engineering advice.
•The opportunity exists to rework the governance and administration of
existing shared services to ensure that the needs of all parties are being met.
Ensuring that a successful framework exists for continuing to deliver these
existing shared services is a priority.
4
Next Steps
If you would like to share additional comments about the priority areas listed
on P.1, please send comments to: ckrahn@elgin.ca. We would love to hear
from you.
If you have any additional comments or questions please contact:
Warden Dave Mennill
dmennill@elgin.ca
Julie Gonyou, Chief Administrative Officer
cao@elgin.ca
Confirm project improvement areas.
Schedule departmental workshops/focus
groups on identified priority areas with
interested LMPs.
Discuss format for presentation to County
Council (taking into consideration Ministry
requirements and stakeholder preferences).
Prepare Final Report and discuss other areas
of project as determined by Elgin.
July 27, 2020
FOR IMMEDIATE RELEASE
Regional intercommunity transit service launches August 4
TILLSONBURG—On August 4, a new intercommunity transit service will connect the Town of
Tillsonburg with London, Woodstock, Ingersoll, Delhi and Port Burwell.
“The Town of Tillsonburg is expanding its existing in-town T:GO transit service with four new
intercommunity bus routes serving the tri-county area,” says Mayor Stephen Molnar.
Voyago, a Transdev Group Company, has been contracted to provide the expanded service.
Formerly known as Voyageur Transportation, Voyago has been in existence since 1979, and
currently moves 50,000 passengers daily across Ontario.
“T:GO’s intercommunity service will help people move seamlessly between jurisdictions to
access the goods and services they need,” says Molnar. “I’m a firm believer that a person’s
quality of life shouldn’t be limited because they don’t have a vehicle, or are no longer able to
drive.”
Municipality of Bayham Mayor Ed Ketchabaw agrees.
“London and Woodstock are hub cities. Even Tillsonburg offers services that aren’t available to
us locally,” he explains. “This new service is a welcome and needed link between the various
municipalities in our region, and will be a tremendous benefit to rural communities like ours.”
In Elgin County, T:GO will provide service to Eden, Straffordville, and Vienna en route to Port
Burwell.
In Norfolk County, riders can stop in Courtland, Langton, Andy’s Corners, Wyecombe and
Lynedoch en route to Delhi.
In Oxford County, T:GO’s Tillsonburg to Woodstock route offers stops in Springford, Otterville,
Norwich, Burgessville, Beachville, Centreville, Salford, Mount Elgin, Verschoyle, Culloden,
Brownsville and Delmer en route to Ingersoll and Woodstock.
“If people can get to Woodstock easily then the rest of the province, and even the country opens
up to them,” adds Molnar, citing access to VIA rail.
2
Hospitals served by T:GO include Tillsonburg Memorial Hospital, Alexandria Hospital in
Ingersoll, and Woodstock General Hospital.
“Public transportation has long been a challenge in rural communities,” says Norfolk Mayor
Kristal Chopp. “This new service will give our residents easy access to a large swath of
southwestern Ontario, while also helping our neighbours more readily visit Norfolk County. We
can’t wait to welcome them to our beautiful region!”
In Norfolk, T:GO riders can take the bus Tuesdays and Fridays for service between Tillsonburg
and Delhi and RideNorfolk on Wednesdays.
The cost to ride T:GO’s intercommunity transit service will be $10 (one-way). Students and
seniors will pay $8.00. Multi-ride, day and monthly passes will also be available.
“Improving connectivity throughout Oxford County benefits everyone,” says Southwest Oxford
Township Mayor David Mayberry. “I commend Tillsonburg for taking the lead on this and finding
a creative solution to a challenging situation.”
The T:GO intercommunity transit project is funded by the Ontario Community Transportation
Grant Program.
For complete details on the new service, including routes, schedules and fares, visit
www.tillsonburg.ca/tgo.
CONTACT:
Stephen Molnar, Mayor
Town of Tillsonburg
smolnar@tillsonburg.ca
519.688.3009 x 4050
Alex Piggott, Transit Coordinator
Town of Tillsonburg
apiggott@tillsonburg.ca
519.688.3009 x 4470
ABOUT TILLSONBURG
Located 90 minutes west of the Toronto area, Tillsonburg offers companies a strategic location
in Ontario’s agriculture and manufacturing heartland. With low business and development cost,
progressive policies and a high-speed fibre optic network, Tillsonburg is home to more than 600
regional, national and international companies. To find out more about Tillsonburg, visit
www.tillsonburg.ca
3
The essence of Tillsonburg is captured in three words:
Connected – A strong sense of community, a history of engagement and collaboration,
and strong connections to surrounding markets based on a strategic location within
Southwestern Ontario.
Enriched – A high quality of life evidenced by community centre programs, opportunities
to be meaningfully involved, abundance of parks and green spaces, and a rural/ urban
influence that combines for a sustainable, comfortable pace.
Inspired – An entrepreneurial spirit and strong work ethic with leadership in agri-
business and related ventures and a track record of “Made in Tillsonburg” solutions.
Ministry of Ministère des
Municipal Affairs Affaires municipales
and Housing et du Logement
Municipal Services Office Bureau des services aux municipalités
Western Ontario de l’Ouest de l’Ontario
659 Exeter Road, 2nd Floor 659 Exeter Road, 2e étage
London ON N6E 1L3 London ON N6E 1L3
Tel: 519 873-4020 Tél: 519 873-4020
Toll Free: 1 800-265-4736 Sans frais: 1 800-265-4736
Fax: 519 873-4018 Téléc: 519 873-4018
July 22, 2020
Dear Municipal CAO / Clerk:
I am writing to inform you of recent changes to the Municipal Act, 2001 to provide
municipalities with new permissive authority.
The Government has made changes to expand the authority for municipalities to amend their
procedure by-law to provide that electronic participation in open and closed municipal
meetings may count towards quorum beyond times when an emergency declaration is in
place. Extending the ability for municipalities to hold electronic meetings responds to
feedback we have heard from municipalities that the ability to participate electronically in
municipal meetings during the past months has been beneficial to continue the important
work that municipalities do and has led to increased engagement with members of the public.
In addition, the Government has also passed changes to the legislation to give municipalities
the authority to amend their procedure by-law to allow members of council who are unable to
attend a meeting to appoint a proxyholder to act on their behalf, subject to certain limitations.
For more information on these amendments, please see the attached information sheets.
Both of these initiatives are optional, and it is up to your municipality to decide whether to
provide for electronic participation in meetings and/or proxy appointments and what
arrangements are suitable for your municipality.
If you have questions regarding these new provisions, please let me know.
Kind Regards
Ian Kerr
Regional Director
Municipal Services Office – Western Region
Electronic Participation in Municipal
Meetings
July 2020
This document is intended to give a summary of complex matters. It does not include all details and does not take into
account local facts and circumstances. This document refers to or reflects laws and practices that are subject to change.
Municipalities are responsible for making local decisions that are in compliance with the law such as applicable statutes
and regulations. This document applies only to those municipalities whose meeting rules are governed by the Municipal
Act, 2001.
This document replaces previous guidance released in March 2020 regarding electronic participation in municipal
meetings during emergencies.
This document, as well as any links or information from other sources referred to in it, should not be relied upon, including
as a substitute for specialized legal or other professional advice in connection with any particular matter. The user is solely
responsible for any use or application of this document.
Overview
The province has made changes to the Municipal Act to allow members of councils, committees
and certain local boards who participate in open and closed meetings electronically to be counted
for purposes of quorum (the minimum number of members needed to conduct business at a
meeting).
These provisions are optional. Municipalities continue to have the flexibility to determine if they
wish to use these provisions and incorporate them in their individual procedure bylaws.
Municipalities may wish to review their procedure bylaws to determine whether to allow
members to participate in meetings electronically, and whether to take advantage of the new
provisions based on their local needs and circumstances.
What a municipality can do
A municipality can choose to hold a special meeting to amend their procedure bylaw to allow
electronic participation. During this special meeting, members participating electronically can be
counted for the purposes of quorum.
Municipal councils, committees and boards can choose to amend their procedure bylaws to:
• allow the use of electronic participation at meetings
• state whether members can participate in both open meeting and closed meetings
• state whether members participating electronically count towards quorum
It is up to municipalities to determine:
• whether to use these provisions
• the method of electronic participation
• the extent to which members can participate electronically (for example, it is up to
municipalities to decide whether all council members participate electronically or
whether some still participate when physically present in council chambers)
Technology to use for electronic meetings
Municipalities, their boards and committees can choose the technology best suited to their local
circumstances so:
• their members can participate electronically in decision-making
• meetings can be open and accessible to the public
Municipalities may want to engage with peers who have electronic participation in place to find
out about best practices as they revise their procedure bylaws. Some municipalities may choose to
use teleconferences while others may use video conferencing.
Open meeting requirements
If a municipality chooses to amend their procedure bylaw to allow people to participate
electronically, meetings would still be required to follow existing meeting rules, including that the
municipality:
• provides notice of meetings to the public
• maintains meeting minutes
• continues to hold meetings open to the public (subject to certain exceptions)
The Municipal Act specifies requirements for open meetings to ensure that municipal business is
conducted transparently, and with access for and in view of the public. There are limited
circumstances under the Municipal Act when municipal meetings can be conducted in closed
session.
Rules for local boards
Local boards subject to the meeting rules in the Municipal Act include:
• municipal service boards
• transportation commissions
• boards of health
• planning boards
• many other local boards and bodies
Some local boards may not be covered. For example, police services, lib rary and school boards
have different rules about their meetings, which are found in other legislation.
Municipalities are best positioned to determine whether a local entity is considered a local board.
If in doubt whether a local entity is covered under these rules, municipalities can seek
independent legal advice regarding the status of local entities and whether these new provisions
would apply to them.
Contact
If you have questions regarding how these new provisions might impact your municipality, contact
your local Municipal Services Office.
• Central Municipal Services Office
Telephone: 416-585-6226 or 1-800-668-0230
• Eastern Municipal Services Office
Telephone: 613-545-2100 or 1-800-267-9438
• Northern Municipal Services Office (Sudbury)
Telephone: 705-564-0120 or 1-800-461-1193
• Northern Municipal Services Office (Thunder Bay)
Telephone: 807-475-1651 or 1-800-465-5027
• Western Municipal Services Office
Telephone: 519-873-4020 or 1-800-265-4736
Additional Resources
• Municipal Act, 2001: https://www.ontario.ca/laws/statute/01m25
• The Ontario Municipal Councillor’s Guide: https://www.ontario.ca/document/ontario-
municipal-councillors-guide-2018
Proxy Voting for Municipal Council Members
July 2020
This document is intended to give a summary of complex matters. It does not include all details and does not take into
account local facts and circumstances. This document refers to or reflects laws and practices that are subject to change.
Municipalities are responsible for making local decisions that are in compliance with the law such as applicable statutes
and regulations. This document applies only to those municipalities whose meeting rules are governed by the Municipal
Act, 2001.
This document, as well as any links or information from other sources referred to in it, should not be relied upon, including
as a substitute for specialized legal or other professional advice in connection with any particular matter. The user is solely
responsible for any use or application of this document.
Overview
The province is providing municipalities with the flexibility to choose to allow proxy votes for
municipal council members who are absent. This power helps ensure continuing representation of
constituents’ interests on municipal councils when a member is unable to attend in person due to ,
for example, illness, a leave of absence, or the need to practice physical distancing.
Municipalities that wish to allow proxy voting must amend their procedure bylaws to allow a
member of council to appoint another member of the same council to act in their place when they
are absent.
Optional and Flexible
Allowing proxy voting is optional and it is up to each municipality to determine whether to allow
proxies for council and under what circumstances. If a municipal council chooses to allow proxy
voting, it is up to each member to decide whether they wish to appoint a member of tha t council
as a proxy or not if they are to be absent.
Municipalities have the flexibility to determine the scope and extent of proxy appointments
including, for example, any local rules or limitations, the process for appointing or revoking a
proxy, and how proxyholders may participate in meetings. Municipalities may wish to consider:
• how proxies may be established and revoked;
• circumstances where proxies may or may not be used; and
• how a proxyholder may participate in a meeting including voting, speaking, or asking
questions on behalf of the appointing member.
If a municipality chooses to allow proxy voting, it would be the role of the municipal clerk to
establish a process for appointing and revoking proxies. Municipalities may also wish to consider
addressing proxy voting in their code of conduct or other local policies to help ensure that votes
are appropriately cast and that the local process is followed.
Once a proxy has been appointed, the appointing member could revoke the proxy using the
process established by the municipal clerk.
Limitations
Limits to the proxy appointment process are set out in legislation. These include:
• A proxyholder cannot be appointed unless they are a member of the same council as the
appointing member:
o For upper-tiers, this means that a proxyholder has to be a member of the same
upper-tier council as the appointee, regardless of lower-tier membership;
• A member cannot act as a proxyholder for more than one other member of council at a
time;
• An appointed proxy is not counted when determining if a quorum is present;
• A member appointing a proxy shall notify the municipal clerk of the appointment in
accordance with a local process established by the clerk; and
• When a recorded vote is taken, the clerk shall record the name and vote of every
proxyholder and the name of the member of council for whom the proxyholder is acting.
Council member absence rules still apply. This means that a member’s seat would become vacant
if they are absent from the meetings of council for three successive months without being
authorized to do so by a resolution of council.
Accountability and Transparency
Members appointing proxies or acting as proxyholders are required to follow existing
accountability and transparency requirements. For example, a member may not appoint a proxy
or serve as a proxyholder on a matter in which they have a pecuniary interest under the Municipal
Conflict of Interest Act. Municipalities may also want to consider transparency measures such as:
• communicating to the public who has appointed a proxy and who is serving as a proxy;
• publishing meeting agendas in advance so that proxies can be appointed, if needed, and
potential conflicts of interest can be identified; and
• allowing members to participate electronically when not able to attend meetings in person
rather than appointing a proxy.
For more information about existing accountability and transparency requirements, including the
Municipal Conflict of Interest Act, codes of conduct and the role of the local integrity
commissioner, please see the Municipal Councillor’s Guide.
Contact
If you have questions regarding how these new provisions may impact your municipality, contact
your local Municipal Services Office with the Ministry of Municipal Affairs and Housing.
• Central Municipal Services Office
Telephone: 416-585-6226 or 1-800-668-0230
• Eastern Municipal Services Office
Telephone: 613-545-2100 or 1-800-267-9438
• Northern Municipal Services Office (Sudbury)
Telephone: 705-564-0120 or 1-800-461-1193
• Northern Municipal Services Office (Thunder Bay)
Telephone: 807-475-1651 or 1-800-465-5027
• Western Municipal Services Office
Telephone: 519-873-4020 or 1-800-265-4736
Additional Resources
• Municipal Act, 2001: https://www.ontario.ca/laws/statute/01m25
• The Ontario Municipal Councillor’s Guide: https://www.ontario.ca/document/ontario-
municipal-councillors-guide-2018
Sent: July 13, 2020 9:08 PM
To: Paul Shipway <PShipway@bayham.on.ca>
Subject: Beach Parking
I would like to see is the Municipality look at the opportunity of paid parking down in the Beach
area this would be a great source of additional revenue to build new playgrounds or some sort
of activity area possibly upgrade the current washroom building with an addition of a food outlet
to be even leased out and owned by the municipality for more additional revenue just a few
ideas but a group of people put together could probably brainstorm with some great ideas on
our beach I haven’t bother to attach this to all members of council but I would appreciate it if you
would pass it along to see if there would be a consideration by council to start the process of
some kind of paid parking even $5 or $10 a car for the day is reasonable .
Thanks Ed Bradfield
1
234-2020-3359
August 12, 2020
Mayor Ed Ketchabaw
Municipality of Bayham
56169 Heritage Line P.O. Box 160
Straffordville ON N0J 1Y0
Dear Mayor Ketchabaw:
On July 27, 2020, as part of the federal-provincial Safe Restart Agreement, the Ontario
government announced that it had secured up to $4 billion in emergency assistance to
provide Ontario’s 444 municipalities with the support they need to respond to COVID -
19. I am writing to you today to provide further details on this funding investment.
Municipalities play a key role in delivering critical services that Ontarians rely on and are
at the frontlines of a safe reopening of the economy. This investment will provide
support to municipalities and public transit operators to help them address financial
pressures related to COVID-19, maintain critical services and protect vulnerable people
as the province safely and gradually opens. It includes:
• Up to $2 billion to support municipal operating pressures, and
• Up to $2 billion to support municipal transit systems.
The Honourable Caroline Mulroney, Minister of Transportation, will provide more
information on the transit stream of this funding.
I would also like to acknowledge the Federal government in their role in this historic
agreement. As Premier Ford has indicated, “by working together, we have united the
country in the face of the immense challenges brought on by COVID-19 and secured a
historic deal with the federal government to ensure a strong recovery for Ontario and for
Canada”.
Under the municipal operating stream, $1.39 billion will be available to Ontario’s
municipalities to address operating pressures and local needs. This funding will be
allocated in two phases: 50% allocated in Phase 1 for all municipalities, and 50%
allocated in Phase 2 for municipalities that require additional funding.
Ministry of
Municipal Affairs
and Housing
Office of the Minister
777 Bay Street, 17th Floor
Toronto ON M7A 2J3
Tel.: 416 585-7000
Ministère des
Affaires municipales
et du Logement
Bureau du ministre
777, rue Bay, 17e étage
Toronto ON M7A 2J3
Tél. : 416 585-7000
2
The Safe Restart Agreement also includes a second phase of Social Services Relief
Funding (SSRF) totalling $362 million. This is in addition to significant investments
made earlier to the SSRF and in support of public health. Details will be outlined in a
letter to Service Managers in the coming days.
Municipal Operating Funding Phase 1: Immediate Funding for Municipal Pressures
Phase 1 of this funding will be allocated on a per household basis and I am pleased to
share that the Municipality of Bayham will receive a payment of $164,100 to support
your COVID-19 operating costs and pressures.
Please note that your municipality is accountable for using this funding for the purpose
of addressing your priority COVID-19 operating costs and pressures. If the amount of
the funding exceeds your municipality’s 2020 COVID-19 operating costs and pressures,
the province’s expectation is that your municipality will place the excess funding into
reserves to be accessed to support COVID-19 operating costs and pressures that you
may continue to incur in 2021. Your municipality will be expected to report back to the
province in March 2021 with details on your 2020 COVID-19 operating costs and
pressures, your overall 2020 financial position, and the use of the provincial funds in a
template to be provided by the ministry. More details on this reporting will be shared in
the coming weeks.
In the meantime, I am requesting that your municipal treasurer sign the
acknowledgement below and return the signed copy to the ministry by email by
September 11, 2020 to Municipal.Programs@ontario.ca. Please note that we must
receive this acknowledgement before making a payment to your municipality. We intend
to make payments to municipalities in September, subject to finalizing details.
Phase 2: Funding for Additional Municipal Pressures
I anticipate that the funding our government is providing through Phase 1 of the
municipal operating stream will be sufficient to address COVID-19 costs and pressures
for most municipalities. However, we recognize that some municipalities have
experienced greater financial impacts arising from COVID-19 than others. As a result,
we are offering a second phase of funding to those municipalities that can demonstrate
that 2020 COVID-19 operating costs and pressures exceed their Phase 1 per
household allocation.
To be considered for this Phase 2 funding, municipalities will be required to submit
reports outlining their COVID-19 operating costs and pressures in a template to be
provided by the ministry. These reports will be due by October 30, 2020.
Municipalities that require additional time to submit their report are asked to reach out to
their Municipal Services Office contact by October 30, 2020 to request an extension to
November 6, 2020. Please note that the ministry is unable to consider municipal
requests for Phase 2 funding if the municipality has not submitted its report by
November 6, 2020.
3
A template for this municipal report and request for consideration for Phase 2 funding
will be provided shortly and will require:
1. Information about measures the municipality has undertaken to reduce f inancial
pressures (e.g. use of reserves, cost saving measures);
2. Explanation of how the municipality applied or plans to spend Phase 1 funding
towards COVID-19 operating costs and pressures;
3. A year-end forecast of COVID-19 operating costs and pressures;
4. Actual COVID-related impacts as of the end of Q3 of the municipal fiscal year
(September 30, 2020);
5. Treasurer’s statement as to accuracy of reporting;
6. Resolution of Council seeking additional funding.
Municipalities who are eligible and approved to receive funding under Phase 2 will be
informed before the end of the calendar year and can expect to receive a payment in
early 2021.
Our government will continue to be a champion for communities as we chart a path to a
strong economic recovery. We thank all 444 Ontario municipal heads of council for their
support through our negotiations with the federal government. Working together, we will
ensure Ontario gets back on track.
Sincerely,
Steve Clark
Minister of Municipal Affairs and Housing
c. Municipal Treasurer and Municipal CAO
By signing below, I acknowledge that the per household allocation of $164,100 is
provided to the Municipality of Bayham for the purpose of assisting with COVID-19
costs and pressures and that the province expects any funds not required for this
purpose in 2020 will be put into reserves to support potential COVID -19 costs and
pressures in 2021. I further acknowledge that the Municipality of Bayham is expected to
report back to the province on 2020 COVID-19 costs and pressures and the use of this
funding.
Name:
Title:
Signature:
Date:
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO|Clerk
DATE: August 20, 2020
REPORT: CAO-34/18
SUBJECT: ONTARIO TRILLIUM FOUNDATION – RESILIENT COMMUNITIES FUND
BACKGROUND
On August 5, 2020, the Province announced the Ontario Trillium Foundation - Resilient
Communities Fund to invest in the recovery and rebuilding efforts of the non-profit sector impacted
by COVID-19.
Due to the impact on capacity, increased demand, as well as the anticipated community needs for
organizations to recover from the impacts of COVID-19, the Ontario Trillium Foundation is
redirecting funds from the Grow grant and Capital grant cycles for 2020 into the Resilient
Communities Fund. The Municipality has had previous success from the Ontario Trillium
Foundation Capital grant cycles for the Port Burwell Pavilion and Vienna Memorial Park projects.
The one-time Resilient Communities Fund will respond to the recovery needs non-profits and
communities are challenged with as a result of the impacts of COVID-19 and will support them as
they return to building healthy and vibrant communities.
This Resilient Communities Fund is providing a flexible range of activities over two deadlines to
address the diverse needs of organizations and to support them where they are at in their recovery
and rebuilding:
Grant Amounts: $5,000 to $150,000
Grant Term: Up to 1 year
Application Deadlines*: September 2, 2020 at 5PM & December 2, 2020 at 5PM
*Due to the expected high demand only one grant per eligible organization will be awarded.
Organizations that receive a grant from the September 2 deadline will not be eligible to
apply for the December 2 deadline.
DISCUSSION
The Ontario Trillium Fund grant programs are historically significantly over subscribed, with projects
that have strong performance metrics selected for approval. The assessment process is based on
Strategy, Process, People, Infrastructure and Metrics:
i.The project must align with one OTF Grant Result;
ii.The idea, challenge or opportunity is clearly understood;
iii.The activities and approach being used are appropriate for achieving the desired goals
in a reasonable timeline;
iv.Need for the initiative is understood;
v.Competencies of the people involved aligns with the project objectives;
vi.The project is appropriate, with reasonable costs.
Based on the consideration of the above assessment criteria staff would respectfully recommend
application under the following:
•Adapt or re-imagine the delivery of programs and services to meet the needs of the
community, employees and volunteers
•Procure equipment or renovate spaces to meet the changing needs of the organization; its
programs and services, and adapt to new ways of working
•Create and adopt new approaches for organizations to work together to meet the needs of
communities
Assessment of the Municipality of Bayham Multi-Year Capital Budget identifies the following projects:
•PR-10 – Eden Pavilion - $50,000
•PR-11 – Richmond Pavilion - $50,000
Staff respectfully recommend making application for $50,000 for one pavilion and if successful in
obtaining a Resilient Communities Fund grant, tender for both pavilions for potential bulk
procurement efficiencies. The proposed pavilions would match the pavilion constructed in the
Corinth Community Park. The proposed pavilions would provide safe and convenient outdoor
community space, creating access to higher quality community space/infrastructure for the
community of Bayham.
RECOMMENDATION
1.TH AT Report CAO-34/20 re Ontario Trillium Foundation – Resilient Communities Fund be
received for information;
2.AND THAT staff be directed to make application to the Ontario Trillium Fund – Resilient
Communities Fund for the Richmond Community Park Pavilion.
Respectfully Submitted by:
Paul Shipway
CAO|Clerk
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-072
A BY-LAW TO AUTHORIZE THE EXECUTION OF A LEASE AGREEMENT BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
MEDAVIE EMS ELGIN ONTARIO INC.
WHEREAS the Municipal Act, 2001 S.O. 2001 c25 as amended, s. 8(1) contains broad
authority to municipalities to enable municipalities to govern its affairs as it considers
appropriate;
AND WHEREAS The Corporation of the Municipality of Bayham is the registered owner of
property municipally known as 55451 Nova Scotia Line, Port Burwell, ON;
AND WHEREAS The Corporation of the Municipality of Bayham is desirous of entering into a
lease agreement with Medavie EMS Elgin Ontario Inc. for the property known 55451 Nova
Scotia Line, Port Burwell, ON.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule “A” and forming part of this by-law between Medavie
EMS Elgin Ontario Inc. and The Corporation of the Municipality of Bayham;
2. AND THAT this by-law shall come into full force and effect on January 1, 2021.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF
AUGUST 2020.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW 2020-073
A BY -LAW TO ASSUME AND ESTABLISH LANDS
IN THE MUNICIPALITY OF BAYHAM AS PART OF
THE OPEN PUBLIC HIGHWAY SYSTEM
(ALWARD STREET)
WHEREAS the Municipality of Bayham owns the portion of Alward Street identified as Part 1 of
Registered Plan 11R7042;
AND WHEREAS Alward Street identified as Part 1 on Reference Plan 11R7042 being in Part
Lot 125 & 126 Concession STR, being a travelled road in Bayham;
AND WHEREAS the Council of the Municipality of Bayham desires to assume and establish the
said parcel of land as part of the open public highway system of the Municipality pursuant to
Section 31(2) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
ENACTS AS FOLLOWS:
1. THAT the parcel of land listed below and situated in the Municipality of Bayham in the
County of Elgin be and the same is hereby assumed and established as part of the open
public highway system of the Municipality of Bayham:
Description Public Highway Name
Part 1 of Registered Plan 11R7042 Alward Street
2. THAT this by-law shall take effect upon the date of its registration in the
Land Titles Division for the County of Elgin (No. 11).
3. THAT the Clerk or designate is hereby authorized to amend the parcel
designation noted in this By-law, if necessary, upon registration of this By-law.
READ A FIRST, SECOND TIME AND THIRD TIME AND FINALLY PASSED THIS
20th DAY OF AUGUST 2020.
_____________________________ ___________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-074
BEING A BY-LAW TO AUTHORIZE THE
EXECUTION OF A SITE PLAN AGREEMENT BETWEEN
HENRICH PETERS AND
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
WHEREAS Section 41 of the Planning Act, R.S.O. 1990, c. 13, as amended, provides, in part,
that, where in an Official Plan an area is shown or described as a proposed site plan control
area, the Council of the local municipality in which the proposed area is situate may, by by-law,
designate the whole or any part of such area as a site plan control area;
AND WHEREAS the Municipality of Bayham has enacted a Site Plan Control Area By-law
2016-047 pursuant to Section 41 of the said Planning Act.
AND WHEREAS Section 41 of the said Planning Act, as cited above, provides that no person
shall undertake any development in an area designated as subject to site plan control pursuant
to a by-law enacted under that section without first having received approval, as the Council
may determine, of the following:
1. Plans showing the location of all buildings and structures to be erected and showing the
location of all facilities and works to be provided in conjunction therewith and of all facilities and
works required under clause (7) (a).
AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it
necessary to enter into a Site Plan Agreement with Henrich Peters.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute
the Site Plan Agreement between The Corporation of the Municipality of Bayham and
Henrich Peters affixed hereto and forming part of this By-law as Schedule “A”.
2. THAT the executed agreement be registered at the owner’s expense against the land to
which it applies under the Land Titles Registry Elgin # 11.
READ A FIRST AND SECOND TIME this 20th day of August 2020.
READ A THIRD TIME AND FINALLY PASSED this 20th day of August 2020.
_____________________________ ___________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-075
A BY-LAW TO AUTHORIZE THE EXECUTION
OF AN AGREEMENT BETWEEN THE
MUNICIPALITY OF BAYHAM
AND
CANADIAN UNION OF PUBLIC EMPLOYEES AND ITS LOCAL 35.4
WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement with The Canadian Union of Public Employees and its Local
35.4 to establish terms and conditions of employment for the period August 10, 2020 to
December 31, 2024;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the
Agreement the Canadian Union of Public Employees and its Local 35.4 and the
Municipality of Bayham for the period of August 10, 2020 to December 31, 2024.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY
OF AUGUST 2020.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. Z712-2020
PETERS
BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend
Zoning By-law No. Z456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A”
Map No. 14 by changing the zoning symbol on the lands from Agriculture (A1) Zone to site-specific
Agricultural (A1-37) Zone, which lands are outlined in heavy solid lines and marked A1-37 on
Schedule “A” Map No. 14 to this By-law, which schedule is attached to and forms part of this By-
law.
2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 5.12
Exceptions – Agricultural (A1) Zone by adding the following clauses:
5.12.37.1 Defined Area
A1-37 as shown on Schedule “A” Map No. 14 to this By-law.
5.12.37.2 Permitted Uses
Kennel Use, in the form of a dog boarding, breeding and grooming kennel, in
addition to permitted uses in the A1 Zone.
5.12.37.3 Additional Regulations for Kennel Use
Maximum combined building floor area for the kennel use in three buildings: 28.0
m2
Maximum fenced area for the kennel use: 600 m2
THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the
prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed
by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario
Municipal Board.
READ A FIRST TIME AND SECOND TIME THIS 20th DAY OF AUGUST 2020.
READ A THIRD TIME AND FINALLY PASSED THIS 20th DAY OF AUGUST 2020.
MAYOR CLERK
Z712-2020
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-037
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
COUNCIL MEETING HELD AUGUST 20, 2020
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held August 20, 2020 is hereby adopted
and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 20th day of August,
2020.
____________________________ _____________________________
MAYOR CLERK