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Home My WebLink AboutJune 18, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, June 18, 2020 7:00 p.m. 6:45 p,m. Committee of Adjustment A. A. J. Thiessen B. W. Anderson & P. Smith 7:30 p.m. Public Planning Meeting A. H. Peters, 54945 Vienna Line PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERKIPLANNING COORDINATOR MANAGER OF PUBLIC WORKS 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT PAUL SHIPWAY MARGARET UNDERHILL STEVE ADAMS 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. PROCEDURAL MOTION Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By-law be suspended for the duration of the June 18, 2020 Meeting of Council due to the functional abilities of the electronic meeting platform. A recorded vote was held on the Procedural Motion: Member of Council YES NO Councillor C. Valerie Donnell X Councillor Dan Froese X Councillor Susan Chilcott X 2020 Council Minutes June 18, 2020 Deputy Mayor Rainey Weisler X Mayor Ed Ketchabaw X TOTAL 5 0 CARRIED B. Port Burwell Marine Museum & Historic Lighthouse Notice re History is Happening Now added as Item 8.1.1 A C. Report CAO-32/20 by Paul Shipway, CAOICIerk re RFT 20-03 Straffordville Library Lift Addition added as Item 11.2 B D. By -Law No. 2020-062 Being a by-law to authorize the execution of an agreement with PK Construction Inc. being an agreement respecting the completion of RFT 20-03 Straffordville Library Lift Addition added as item 12 C E. Confidential Report regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Tribute Resources Inc.) added as Item 14.1 A F. Confidential Report regarding personal matters about an identifiable individual, including municipal or local board employees (Human Resources) added as Item 14.1 B G. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Provincial Park Lands) added as Item 14.1 C 4. ANNOUNCEMENTS None 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held June 4, 2020 B. Court of Revision held June 4, 2020 Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the minutes of the Council Meeting held June 4, 2020 and the minutes of the Court of Revision held June 4, 2020 be adopted. CARRIED 2020 Council Minutes June 18, 2020 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information A. Port Burwell Marine Museum & Historic Lighthouse Notice re History is Happening Now Moved by: Councillor Donnell Seconded by: Councillor Froese THAT correspondence item 8.1.1 A be received for information. CARRIED 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action A. Brad Demeyere and Kylie Baer re Goshen Rd & Schafer Rd Intersection (Speed Limit Assessment Policy Appeal) Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence item 9.1.2 A be received for information. CARRIED 9.2 Reports to Council A. Report PS-03/20 by Steve Adams, Manager of Public Works re 2021 Capital Item No. PW-16 Loader — Practical Assessment Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report PS-03/20 re 2021 Capital Item No. PW-16 Loader — Practical Assessment be received for information; AND THAT staff be directed to proceed with the 2021 Capital Item No. PW-16 Loader — Practical Assessment. 3 2020 Council Minutes June 18, 2020 CARRIED 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-48/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Zoning Amendment Application — Reimer Zoning By -Law No. Z705-2020 Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report DS-48/20 regarding the Reimer rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held March 5, 2020 associated with this application, there were no written submissions or oral presentations regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Isaac Michael and Annie Reimer identified as Plan 22 Part Lots 27 & 28 from Hamlet Residential (HR) and Agriculture (A1) Zone to site -specific Hamlet Residential (HR-10) Zone on the retained parcel as per Consent Application E75/19; AND THAT Zoning By-law Z705-2020 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. City of Brantford re Essential Workers Day B. Long Point Region Conservation Authority minutes of meeting held May 6, 2020 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT correspondence item 11.1.1-A — 11.1.1-B be received for information. 4 2020 Council Minutes June 18, 2020 CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-29/20 by Paul Shipway, CAOICIerk re Agreement Renewals Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report CAO-29/20 re Agreement Renewals be received for information; AND THAT staff be directed to bring forward a by-law to enter in an Agreement with Hillside Kennels Animal Control Ltd. for the provision of Canine Control Services; AND THAT staff be directed to bring forward a by-law to enter in an Agreement with Ramona Peidl for the provision of Janitorial Services; AND THAT staff be directed to bring forward a by-law to enter in an Agreement with Johnston Bros. (Bothwell) Ltd. for the provision of Winter Sand, Supply, Delivery & Stacking; AND THAT staff be directed to bring forward a by-law to enter in an Agreement with Johnston Bros. (Bothwell) Ltd. for the provision of Granular Materials; CARRIED B. Report CAO-32/20 by Paul Shipway, CAOICIerk re RIFT 20-03 Straffordville Library Lift Addition Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-32/20 re Straffordville Library Lift Addition be received for information; AND THAT staff be directed to bring forward a by-law to enter in an Agreement with PK Construction Inc. for the construction of the Straffordville Library Lift Addition as outlined within RFT 20-03. CARRIED 12. BY-LAWS A. By -Law No. 2020-060 Being a by-law to authorize the execution of an agreement with Green Stream Lawn & Vegetation Management Inc. for Phragmites Roadside Spraying. 2020 Council Minutes June 18, 2020 B. By -Law No. Z705-2020 Being a by-law to further amend By -Law No. Z456-2003 — Reimer (This by-law follows the recommendation in Report DS-48120 by Margaret Underhill, Deputy ClerklPlanning Coordinator during the regularmeeting of June 18, 2020) C. By -Law No. 2020-062 Being a by-law to authorize the execution of an agreement with PK Construction Inc. being an agreement respecting the completion of RFT 20-03 Straffordville Library Lift Addition Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT By-law No. 2020-060, 2020-062 and By-law No. Z705-2020 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS 14.1 In Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the Council do now rise to enter into an "In Camera" Session at 7:35 p.m. to discuss: • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; • advice that is subject to solicitor -client privilege, including communications necessary for that purpose; • personal matters about an identifiable individual, including municipal or local board employees • a proposed or pending acquisition or disposition of land by the municipality or local board; • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. CARRIED A. Confidential Report regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Tribute Resources Inc.) 11 2020 Council Minutes June 18, 2020 B. Confidential Report regarding personal matters about an identifiable individual, including municipal or local board employees (Human Resources) C. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Provincial Park Lands) 14.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the Council do now rise from the "In Camera" session at 8:12 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2020-035 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Confirming By -Law No. 2020-035 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the Council meeting be adjourned at 8:14 p.m. CARRIED A MAYO