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Home My WebLink AboutJune 04, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, June 4, 2020 7:00 p.m. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERKIPLANNING COORDINATOR CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT PAUL SHIPWAY MARGARET UNDERHILL 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. PROCEDURAL MOTION Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By-law be suspended for the duration of the June 4, 2020 Meeting of Council due to the functional abilities of the electronic meeting platform. A recorded vote was held on the Procedural Motion: Member of Council YES NO Councillor C. Valerie Donnell X Councillor Dan Froese X Councillor Susan Chilcott X Deputy Mayor Rainey Weisler X Mayor Ed Ketchabaw X TOTAL 5 0 CARRIED 4. ANNOUNCEMENTS 2020 Council Minutes June 4, 2020 A. Councillor Donnell thanked the community for following the guidelines and direction of the Province and Public Health. B. Councillor Froese indicated a Police Services Board meeting was scheduled for June 24, 2020. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held May 21, 2020 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the minutes of the Council Meeting held May 21, 2020 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Zoning By-law Amendment — H. Peters, 54945 Vienna Line Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence item 10.1.1 be received for information. 2 2020 Council Minutes June 4, 2020 CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-45/20 by Bill Knifton, CBOIDrainage Superintendent re Hampton Drain Improvements Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report DS-45/20 regarding the Hampton Drain be received for information; AND THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the drainage area pursuant to Section 78 of the Drainage Act, for Council's consideration. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Mayor Joe Preston, City of St. Thomas re "Go Gold for Grad" Campaign B. City of Kitchener re Universal Basic Income C. Elgin County minutes of meeting held May 12, 2020 D. Municipality of Bayham re Notice of RFT 20-03 - Straffordville Library Lift Addition E. Municipality of Bayham re Notice of RFT 20-04 - Contractor Winter Maintenance F. Municipality of Bayham re Notice of Service Disruption — Municipal Website Functionality Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence item 11.1.1-A — 11.1.1-F be received for information; AND THAT staff be directed to encourage and support the 2020 graduating class on the municipal digital sign on June 25, 2020. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council i1 2020 Council Minutes June 4, 2020 A. Report CAO-27/20 by Paul Shipway, CAOICIerk re Ontario Regulation 507/18 (Broader Public Sector: Energy Reporting and Conservation Demand Management Plans) Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report CAO-27/20 re Ontario Regulation 507/18 (Broader Public Sector: Energy Reporting and Conservation Demand Management Plans) be received for information; AND THAT the updated Municipality of Bayham Municipal Energy Plan - Local Action Plan on GHG Emissions be reposted on the municipal website in accordance with Ontario Regulation 507/18. CARRIED 12. BY-LAWS A. By -Law No. 2020-050 Being a by-law to provide for drainage works in the Municipality of Bayham known as the Grewal Drain (This by-law follows the recommendation in Report DS-32120 by Bill Knifton, Chief Building Official) Drainage Superintendent during the drainage meeting of May 11, 2020) B. By -Law No. 2020-053 Being a by-law to require the conveyance of land for park or other public recreational purposes and/or cash -in -lieu of parkland dedication as a condition of development or redevelopment. (This by-law follows the recommendation in Report DS-42120 by Margaret Underhill, Deputy Clerk) Planning Coordinator during the regular meeting of May 21, 2020) C. By -Law No. 2020-054 Being a by-law to consider exemption by cash -in -lieu of the provision of parking requirements in Zoning By-law No. Z456-2003 as a condition of development or redevelopment. (This by-law follows the recommendation in Report DS- 43/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of May 21, 2020) D. By -Law No. 2020-055 Being a by-law to require applicants to consult with the Municipality of Bayham prior to submission of a development application. (This by-law follows the recommendation in Report DS-44120 by Margaret Underhill, Deputy Clerkj Planning Coordinator during the regular meeting of May 21, 2020) E. By -Law No. 2020-058 Being a by-law to authorize the execution of an Agreement between the Municipality of Bayham and the County of Elgin for the provision indemnity associated with procurement. F. By -Law No. 2020-059 Being a by-law to further amend By-law No. 2019-025 a by-law to establish and require the payment of fees. Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. 2020-050 be read a third time and finally passed; 4 2020 Council Minutes June 4, 2020 AND THAT By-law No. 2020-053, 2020-054, 2020-055, 2020-058 and 2020-059 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS 14.1 In Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the Council do now rise to enter into an "In Camera" Session at 7:25 p.m. to discuss: • a proposed or pending acquisition or disposition of land by the municipality or local board; • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. CARRIED A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Unopened Road Allowance - Harmony Acres Line) 14.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the Council do now rise from the "In Camera" session at 7:39 p.m. with nothing to report. A 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2020-034 Being a by-law to confirm all actions of Council Moved by: Councillor Donnell Seconded by: Councillor Chilcott 5 2020 Council Minutes June 4, 2020 THAT Confirming By -Law No. 2020-034 be read a first, second and third time and finally passed 16. ADJOURNMENT Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the Council meeting be adjourned at 7:41 p.m. CARRIED MAYOk/'