HomeMy WebLinkAboutJune 18, 2020 - Council - AddendumTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING ADDENDUM
MUNICIPAL OFFICE
Thursday, June 18, 2020
A. Port Burwell Marine Museum & Historic Lighthouse Notice re History is Happening Now
added as Item 8.1.1 A
B. Report CAO-32/20 by Paul Shipway, CAO|Clerk re RFT 20-03 Straffordville Library Lift
Addition added as Item 11.2 B
C. By-Law No. 2020-062 Being a by-law to authorize the execution of an agreement with
PK Construction Inc. being an agreement respecting the completion of RFT 20-03
Straffordville Library Lift Addition added as item 12 C
D. Confidential Report regarding litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board; advice that is subject to
solicitor-client privilege, including communications necessary for that purpose (Tribute
Resources Inc.) added as Item 14.1 A
E. Confidential Report regarding personal matters about an identifiable individual, including
municipal or local board employees (Human Resources) added as Item 14.1 B
F. Confidential Report regarding a proposed or pending acquisition or disposition of land by
the municipality or local board; a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board (Provincial Park Lands) added as Item 14.1 C
You may submit your material at
the following locations. Please call
ahead to check the hours they are
open.
Port Burwell Marine Museum
& Historic Lighthouse
History is happening right now and we need your input.
The Museum is collecting memories and experiences of COVID -19.
As a history organization, our mission is to collect and share the stories
that shape us.
We would love to add to our collection your photographs, drawings,
memoirs, and other items that depict what you and your family are doing
during this most unusual time in our world.
Whether you farm, fish, teach, repair, counsel, cook, serve, drive, learn, or
are retired, every member of the community has a story to tell.
This is your chance to share your experiences with future generations.
Place your submissions in an envelope.
Be sure that your contact information is
included inside. Submissions without this
will be discarded.
Once officially accepted, submissions will
become the property of the Museum and
may be exhibited in the future.
For more information, contact the
Museum Curator at
curator@bayham.on.ca or call the
municipal office at
519-866-5521 Ext 222
Monday - Friday
8:30 - 4:30
Municipality of Bayham
56169 Heritage Line, PO Box 160
Straffordville ON N0J 1Y0
519-866-5521 Ext 222
Port Burwell Post Office
27 Wellington St, Port Burwell, ON
519-874-4160
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO|Clerk
DATE: June 18, 2020
REPORT: CAO-32/20
SUBJECT: RFT 20-03 STRAFFORDV ILLE LIBRARY LIFT ADDITION
BACKGROUND
On October 1, 2019, the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
T HAT Report TR-13/19 re 2020 -2029 Capital Budget - Draft be received for information;
AND THAT Council approve in principle the 2020-2029 Capital Budget.
The 2021 Capital Budget includes Capital Item No. FA-06 Straffordville Library Elevator - $243,000.
Capital Item No. FA-06 is proposed to be funded $100,000 from a grant and $143,000 from own
source revenues.
On March 5, 2020, the Council of the Corporation of the Municipality of Bayham passed By-law No.
2020-017, being a by-law to authorize the execution of an agreement with the Minister of
Employment & Social Development regarding the Enabling Accessibility Fund – Small Projects
Community Stream - $100,000.
DISCUSSION
RFT 20-03 Straffordville Library Lift Addition was issued on May 25, 2020. RFT 20-03 Straffordville Library
Lift Addition closed at 11:00 AM Wednesday June 17, 2020. The results of RFT 20-03 are as follows:
Bidder Bid Price
Elgin Contracting & Restoration Ltd. $187,000.00+HST
PK Construction Inc. $183,800.00+HST
Reid & Deleye Contractors Ltd. $196,544.61+HST
The Municipal Engineer recommends moving forward with the bid of PK Construction Inc. with all
works to be completed prior to December 1, 2020.
The project management fee, inclusive of engineering and tendering is set at $14,750+HST.
Although the Facility Reserve ($61,526) and the Working Capital Reserve ($78,000) have sufficient
resources to fund the municipal portion of Capital Item FA-06, staff respectfully recommend
deferring until year-end to allocate specific reserve funds. This will provide maximum flexibility to
respond to COVID-19 financial impacts. The Treasurer has reviewed and concurs with this
financial allocation strategy.
RECOMMENDATION
1.THAT Report CAO-32/20 re Straffordville Library Lift Addition be received for information;
2.AND THAT staff be directed to bring forward a by-law to enter in an Agreement with PK
Construction Inc. for the construction of the Straffordville Library Lift Addition as outlined
within RFT 20-03.
Respectfully Submitted by:
Paul Shipway
CAO|Clerk
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-062
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
PK CONSTRUCTION INC.
WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement with PK Construction Inc. for the completion of RFT 20-03
Straffordville Library Lift Addition
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule “A” and forming part of this by-law between the
Corporation of the Municipality of Bayham and PK Construction Inc. being an
agreement respecting the completion of RFT 20-03 Straffordville Library Lift Addition
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF
JUNE, 2020.
___________________________ _____________________________
MAYOR CLERK