HomeMy WebLinkAboutJune 18, 2020 - CouncilTHE CORPOR ATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, June 18, 2020
7:00 p.m.
6:45 p,m. Committee of Adjustment
A. A. J. Thiessen
B. W. Anderson & P. Smith
7:30 p.m. Public Planning Meeting
A. H. Peters, 54945 Vienna Line
The June 18, 2020 Meeting of Council will be held virtually via Zoom and livestreamed on
YouTube.
The Public may watch the Council meeting utilizing the
Municipality of Bayham YouTube Channel:
https://m.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg/featured
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Council Meeting held June 4, 2020
B. Court of Revision held June 4, 2020
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
2020 Council Agenda June 18, 2020
2
A. Brad Demeyere and Kylie Baer re Goshen Rd & Schafer Rd Intersection (Speed Limit
Assessment Policy Appeal)
9.2 Reports to Council
A. Report PS-03/20 by Steve Adams, Manager of Public Works re 2021 Capital Item No.
PW -16 Loader – Practical Assessment
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-48/20 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Zoning
Amendment Application – Reimer Zoning By-Law No. Z705-2020
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. City of Brantford re Essential Workers Day
B. Long Point Region Conservation Authority minutes of meeting held May 6, 2020
11.1.2 Requiring Action
11.2 Reports to Council
A. Report CAO-29/20 by Paul Shipway, CAO|Clerk re Agreement Renewals
12. BY-LAWS
A. By-Law No. 2020-060 Being a by-law to authorize the execution of an agreement with
Green Stream Lawn & Vegetation Management Inc. for Phragmites Roadside Spraying.
B. By-Law No. Z705-2020 Being a by-law to further amend By-Law No. Z456-2003 – Reimer
(This by-law follows the recommendation in Report DS-48/20 by Margaret Underhill, Deputy
Clerk|Planning Coordinator during the regular meeting of June 18, 2020)
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
2020 Council Agenda June 18, 2020
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A. By-law No. 2020-035 Being a by-law to confirm all actions of Council
16. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, June 4, 2020
7:00 p.m.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
None.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. PROCEDURAL MOTION
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By-law be suspended for
the duration of the June 4, 2020 Meeting of Council due to the functional abilities of the
electronic meeting platform.
A recorded vote was held on the Procedural Motion:
Member of Council YES NO
Councillor C. Valerie Donnell X
Councillor Dan Froese X
Councillor Susan Chilcott X
Deputy Mayor Rainey Weisler X
Mayor Ed Ketchabaw X
TOTAL 5 0
CARRIED
4. ANNOUNCEMENTS
2020 Council Minutes June 4, 2020
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A. Councillor Donnell thanked the community for following the guidelines and direction of
the Province and Public Health.
B. Councillor Froese indicated a Police Services Board meeting was scheduled for June
24, 2020.
C. DELEGATIONS
None.
D. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Council Meeting held May 21, 2020
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT the minutes of the Council Meeting held May 21, 2020 be adopted.
CARRIED
E. MOTIONS AND NOTICE OF MOTION
F. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
G. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
H. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Zoning By-law Amendment – H. Peters, 54945
Vienna Line
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT correspondence item 10.1.1 be received for information.
2020 Council Minutes June 4, 2020
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CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-45/20 by Bill Knifton, CBO|Drainage Superintendent re Hampton Drain
Improvements
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Report DS-45 /20 regarding the Hampton Drain be received for information;
AND THAT Council wishes to proceed with this matter and appoints Spriet Associates,
Engineers, to prepare a report on the drainage area pursuant to Section 78 of the Drainage
Act, for Council’s consideration.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Mayor Joe Preston, City of St. Thomas re “Go Gold for Grad” Campaign
B. City of Kitchener re Universal Basic Income
C. Elgin County minutes of meeting held May 12, 2020
D. Municipality of Bayham re Notice of RFT 20-03 - Straffordville Library Lift Addition
E. Municipality of Bayham re Notice of RFT 20-04 - Contractor Winter Maintenance
F. Municipality of Bayham re Notice of Service Disruption – Municipal Website Functionality
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT correspondence item 11.1.1-A – 11.1.1-F be received for information;
AND THAT staff be directed to encourage and support the 2020 graduating class on the
municipal digital sign on June 25, 2020.
CARRIED
11.1.2 Requiring Action
11.2 Reports to Council
2020 Council Minutes June 4, 2020
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A. Report CAO-27/20 by Paul Shipway, CAO|Clerk re Ontario Regulation 507/18 (Broader
Public Sector: Energy Reporting and Conservation Demand Management Plans)
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Report CAO-27/20 re Ontario Regulation 507/18 (Broader Public Sector: Energy
Reporting and Conservation Demand Management Plans) be received for information;
AND THAT the updated Municipality of Bayham Municipal Energy Plan - Local Action Plan
on GHG Emissions be reposted on the municipal website in accordance with Ontario
Regulation 507/18.
CARRIED
12. BY-LAWS
A. By-Law No. 2020-050 Being a by-law to provide for drainage works in the Municipality
of Bayham known as the Grewal Drain (This by-law follows the recommendation in
Report DS-32/20 by Bill Knifton, Chief Building Official|Drainage Superintendent during
the drainage meeting of May 11, 2020)
B. By-Law No. 2020-053 Being a by-law to require the conveyance of land for park or
other public recreational purposes and/or cash-in -lieu of parkland dedication as a
condition of development or redevelopment. (This by-law follows the recommendation in
Report DS -42/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the
regular meeting of May 21, 2020)
C. By-Law No. 2020-054 Being a by-law to consider exemption by cash-in-lieu of the
provision of parking requirements in Zoning By-law No. Z456-2003 as a condition of
development or redevelopment. (This by-law follows the recommendation in Report DS-
43/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular
meeting of May 21, 2020)
D. By-Law No. 2020-055 Being a by-law to require applicants to consult with the
Municipality of Bayham prior to submission of a development application. (This by-law
follows the recommendation in Report DS-44/20 by Margaret Underhill, Deputy
Clerk|Planning Coordinator during the regular meeting of May 21, 2020)
E. By-Law No. 2020-058 Being a by-law to authorize the execution of an Agreement
between the Municipality of Bayham and the County of Elgin for the provision indemnity
associated with procurement.
F. By-Law No. 2020-059 Being a by-law to further amend By-law No. 2019-025 a by-law
to establish and require the payment of fees.
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT By-law No. 2020-050 be read a third time and finally passed;
2020 Council Minutes June 4, 2020
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AND THAT By-law No. 2020 -053, 2020-054, 2020-055, 2020 -058 and 2020-059 be read a
first, second and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
None.
14. OTHER BUSINESS
14.1 In Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT the Council do now rise to enter into an “In Camera” Session at 7:25 p.m. to discuss:
• a proposed or pending acquisition or disposition of land by the municipality or local
board;
• a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board.
CARRIED
A. Confidential Report regarding a proposed or pending acquisition or disposition of land by
the municipality or local board; a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board (Unopened Road Allowance - Harmony Acres Line)
14.2 Out of Camera
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT the Council do now rise from the “In Camera” session at 7:39 p.m. with nothing to
report.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2020-034 Being a by-law to confirm all actions of Council
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
2020 Council Minutes June 4, 2020
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THAT Confirming By-Law No. 2020-034 be read a first, second and third time and finally
passed
CARRIED
16. ADJOURNMENT
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT the Council meeting be adjourned at 7:41 p.m.
CARRIED
MAYOR CLERK
THE CORPOR ATION OF THE MUNICIPALITY OF BAYHAM
COURT OF REVISION MEETING MINUTES
56169 Heritage Line, Straffordville, ON
Thursday June 4, 2020
7:15 p.m.
Grewal Drain
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
SIGNED IN ATTENDEES: None.
1. CALL TO ORDER
Mayor Ketchabaw called the public meeting to order at 7:15 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
None.
3. CHAIRPERSON’S REMARKS ON THE PURPOSE OF THE MEETING
A. Grewal Municipal Drain Notice of Court of Revision
Pursuant to Chapter D17, Section 46 of the Drainage Act the purpose of the Court of
Revision is to provide an opportunity for any person or body entitled to receive Notice to
appeal their assessment as per the Grewal Municipal Drain Engineer’s Report #21 9081
dated April 23, 2020 as prepared by Spriet Associates
4. STAFF PRESENTATION
A. Report DS-41/20 by Bill Knifton, Chief Building Official, Drainage Superintendent re
Grewal Drain Court of Revision
5. PUBLIC PARTICIPATION
None.
6. DISPOSITION
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
2
Court of Revision Meeting Minutes June 4, 2020
THAT the Court of Revision for the Grewal Drain hereby confirms the assessments as per the
Engineer’s Report # 219081 dated April 23, 2020.
CARRIED
7. ADJOURNMENT
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the Court of Revision for the Grewal Drain be adjourned at 7:16 p.m.
CARRIED
MAYOR CLERK
From: kylie baer
Sent: June 7, 2020 11:27 AM
To: Paul Shipway
Subject: Goshen Rd and Schafer Rd Intersection
To Whom it may concern:
This is a complaint is for the intersection of Goshen Rd and Schafer Rd, and the dangers that
need to be addressed and fixed.
The issue with the intersection is that it is hidden with no proper signage indicating that there
even is an intersection. When at the stop sign on Goshen Rd facing Schafer Rd, there is a slight
hill to the left which makes it is very difficult to see oncoming traffic in either direction. It is the
same when trying to make a left-hand turn onto Goshen Rd from Shafer Rd. The speed limit has
been deemed appropriate at 80km on this stretch of road. Many drivers choose not to follow
this law, making this blind intersection even more dangerous.
As quite back roads, many families of the community frequently walk Goshen and Shafer Rd.
When walking either north or south on Schafer Rd and approaching Goshen Rd intersection, it
is too dangerous to follow the pedestrian walking laws due to the fact that one cannot see the
oncoming traffic that comes speeding through the intersection. With the number of near
misses that have occurred , it is only a matter of time before someone is either seriously injured
or killed. Should this have to be the outcome before something is done to fix the issue?
A possible solution to fix this dangerous situation, would be to have "STOP" signs in place at the
intersection making it a three-way stop. There was a "STOP" sign heading south on Schafer Rd
in place before, why was it removed? There is an inappropriate "Curve Ahead" sign on Shafer
road when driving north before Goshen Rd. There is no curve as it is a straight through road.
With the blind intersection being the issue and the simple solution to fix the problem is having
the proper signage, a pending terrible accident can be avoided.
Thank you,
Concerned residents of Schafer Rd,
Brad Demeyere and Kylie Baer
REPORT
PHYSICAL SERVICES
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works
DATE: June 18, 2020
REPORT: PS-03/20
SUBJECT: 2021 CAPITAL ITEM NO. PW-16 LOADER – PRACTICAL ASSESSMENT
BACKGROUND:
On October 1, 2019, the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT Report TR-13/19 re 2020-2029 Capital Budget - Draft be received for information;
AND T HAT Council approve in principle the 2020-2029 Capital Budget.
The 2021 Capital Budget includes Capital Item No. PW -16 Loader to replace the 2006 621D
Loader. The 2006 Loader has 6750 hours. The 2006 621D Loader is at the point where
significant investment is required to maintain the current level of usability. After a cost benefit
analysis, considering financial investment, potential for failure, sale value and operational
requirements, staff recommend moving forward with the replacement of the same in 2021.
DISCUSSION:
In 2018, the Municipality of Bayham commenced utilizing a two-part procurement assessment
for construction equipment. Specifically, RFP 18 -02 Crawler Dozer, consisted of:
•Part 1 – Practical Assessment
•Part 2 – Financial Assessment
The practical assessment consists of field tests in the municipal work environment, by municipal
staff, of a specified piece of equipment from each manufacturer. The practical assessment is
conducted at no cost to the Municipality. Each municipal employee completes a standardized
practical assessment form. The practical assessment form is subsequently sealed until the
formal request for proposal commences and concludes.
For Capital Item No. PW-16 staff intend to conduct practical assessments on the following
construction vehicles:
•John Deere 524L
•Caterpillar 926
•Case 621 F / 721 F
•Komatsu WA 270-8
•Volvo L60-L70
The manufacturers of the specified equipment have confirmed availability of the same for
municipal practical assessment.
RECOMMENDATION
1.THAT Report PS-03/20 re 2021 Capital Item No. PW-16 Loader – Practical Assessment
be received for information;
2.AND THAT staff be directed to proceed with the 2021 Capital Item No. PW-16 Loader –
Practical Assessment.
Respectfully Submitted by: Reviewed by:
_________________________ _________________________
Steve Adams Paul Shipway
Manager of Public Works CAO|Clerk
Staff Report DS-48/20 Reimer
DISCUSSION
The application provides for the rezoning of the retained lands as per the consent condition to
recognize setbacks of the existing house and an existing oversized accessory building.
Staff and planner are supportive of the purpose and effect of the zoning amendments to satisfy
the condition of the previously considered and supported consent application and recommend
by-law approval.
ATTACHMENTS:
1.Rezoning Application January 30, 2020 -deemed complete on February 14, 2020;
minor dimension amendments June 8, 2020
2.Draft Zoning By-law 2705-2020
RECOMMENDATION
THAT Report DS-48/20 regarding the Reimer rezoning application be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
March 5, 2020 associated with this application, there were no written submissions or
oral presentations regarding this matter and that all considerations were taken into
account in Council's decision passing this resolution;
AND THAT Zoning By-law 2456-2003, as amended, be further amended by changing
the zoning on the lands owned by Isaac Michael and Annie Reimer identified as Plan
22 Part Lots 27 & 28 from Hamlet Residential (HR) and Agriculture (A1) Zone to site
specific Hamlet Residential (HR-10) Zone on the retained parcel as per Consent
Application E75/19;
AND THAT Zoning By-law 2705-2020 be presented to Council for enactment.
Respectfully Submitted by:
//4�dV
Marga r tUnderhill
Deputy ClerkjPlanning Coordinator
Reviewed by:
Paul Shipway
CAOIClerk
2
May 28, 2020
Will Bouma, MPP
96 Nelson Street
Suite 101
Brantford, ON N3T 2X1
Sent via email will.bouma@pc.ola.org
Phil McColeman, MP
108 St. George Street
Suite 3
Brantford, ON N3R 1V6
Sent via email phil.mccoleman@parl.gc.ca
Re: Essential Workers Day – March 17
Please be advised that Brantford City Council at its meeting held May 26, 2020 adopted the
following:
10.1 Essential Workers Day – Councillor Wall
WHEREAS the Province of Ontario enacted a Declaration of Emergency on March 17th,
2020 in response to the COVID-19 Worldwide Pandemic; and
WHEREAS during the state of emergency certain services have been deemed essential
services by the Government of Ontario; and
WHEREAS citizens are asked to isolate at home to reduce the spread of COVID-19 as
essential workers continue to work and provide an essential service to their community;
and
WHEREAS essential workers across the country are risking their lives; and
WHEREAS some essential workers have been stricken with illness, suffered trauma or
injury, or lost their lives as a result of providing an essential service; and
WHEREAS without this dedicated workforce, essential services, including but not limited
to, healthcare, police, fire, paramedics, military, social services, community services,
food distribution, agriculture, postal and delivery services, education, security, transit,
financial services, hospitality, commerce, manufacturing, construction, maintenance and
repair, waste management, sanitation services, government, and administrative services
would fail to function; and
2
WHEREAS our community owes a profound debt of gratitude to every single essential
worker who ensured our community could continue to operate;
NOW THEREFORE, the Municipal Council of The Corporation of the City of Brantford
HEREBY RESOLVES as follows:
A. THAT March 17 BE PROCLAIMED by the Council for The Corporation of the City of
Brantford to be Essential Workers Day in the City of Brantford; and
B. THAT the Clerk BE DIRECTED to provide a copy of this resolution, with a covering
letter, to MPP Will Bouma and MP Phil McColeman to respectfully request that the
Government of Ontario and the Government of Canada formally declare March 17 to
be Essential Workers Day to honour all of the essential workers who sacrificed so
much during the COVID-19 pandemic; and
C. THAT all municipalities across Ontario and Canada BE INVITED to proclaim March
17 to be Essential Workers Day in their respective municipalities, and that a copy of
this resolution be provided to AMO, LUMCO, FCM, and ROMA for that purpose.
Tanya Daniels
City Clerk
tdaniels@brantford.ca
cc All Ontario municipalities
Association of Municipalities of Ontario (AMO)
Large Urban Mayor’s Caucus of Ontario (LUMCO)
Federation of Canadian Municipalities
Rural Ontario Municipal Association (ROMA)
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
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LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Virtual Meeting Minutes of May 6, 2020
Approved June 3, 2020
Members in attendance: Dave Beres, Robert Chambers, Michael Columbus, Valerie
Donnell, Roger Geysens, Tom Masschaele, Stewart Patterson, John Scholten and
Peter Ypma
Staff in attendance: J. Maxwell, A. LeDuc, B. Hodi, D. Thain and D. McLachlan
Regrets: Kristal Chopp and Ken Hewitt
*R Geysens joined at 7pm
The meeting was called to order at 6:35 pm Wednesday, May 6, 2020.
ADDITIONAL AGENDA ITEMS
None
DECLARATION OF CONFLICTS OF INTEREST
None
DEPUTATIONS
None
MINUTES OF PREVIOUS MEETINGS
A-44/20 moved: J. Scholten seconded: D. Beres
THAT the minutes of the Board of Directors Annual General Meeting held February 28,
2020, and Special Meeting via teleconference held April 22, 2020 be adopted as
circulated.
CARRIED
BUSINESS ARISING
None
REVIEW OF COMMITTEE MINUTES
None
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 2 -
CORRESPONDENCE
a) Municipality of Chatham-Kent letter to the Honourable Jeff Yurek,
Ministry of the Environment, Conservation and Parks, Re: Resolution to Support
Role of Conservation Authorities
b) Township of South West Oxford letter to the Honourable Dave MacKenzie,
Member of Parliament Re: Commitment to Plant Two Billion Trees
c) Message from the Honourable John Yakabuski, Minister of Natural Resources
and Forestry Re: Release of Protecting People and Property: Ontario’s Flooding
Strategy
No discussion.
A-45/20 moved: V. Donnell seconded: P. Ypma
THAT the correspondence outlined in the Board of Director’s Agenda of May 6, 2020 be
received as information.
CARRIED
DEVELOPMENT APPLICATIONS
a) Staff Approved applications
Staff approved 63 applications since the last meeting in February. LPRCA-3/20,
LPRCA-4/20, LPRCA-5/20, LPRCA-6/20, LPRCA-8/20, LPRCA-11/20, LPRCA-12/20,
LPRCA-13/20, LPRCA-14/20, LPRCA-15/20, LPRCA-16/20, LPRCA-17/20, LPRCA-
18/20, LPRCA-19/20, LPRCA-20/20, LPRCA-21/20, LPRCA-22/20, LPRCA-23/20,
LPRCA-24/20, LPRCA-25/20, LPRCA-26/20, LPRCA-27/20, LPRCA-29/20, LPRCA-
30/20, LPRCA-31/20, LPRCA-32/20, LPRCA-33/20, LPRCA-34/20, LPRCA-35/20,
LPRCA-36/20, LPRCA-37/20, LPRCA-38/20, LPRCA-39/20, LPRCA-40/20, LPRCA-
41/20, LPRCA-42/20, LPRCA-43/20, LPRCA-44/20, LPRCA-45/20, LPRCA-46/20,
LPRCA-47/20, LPRCA-48/20 renewal, LPRCA-49/20, LPRCA-50/20, LPRCA-51/20,
LPRCA-52/20, LPRCA-53/20, LPRCA-54/20, LPRCA-55/20, LPRCA-56/20, LPRCA-
57/20, LPRCA-58/20, LPRCA-59/20, LPRCA-60/20, LPRCA-61/20, LPRCA-62/20,
LPRCA-68/20, LPRCA-69/20, LPRCA-71/20, LPRCA-72/20, LPRCA-73/20, LPRCA-
74/20 and LPRCA-75/20.
A-46/20 moved: J. Scholten seconded: T. Masschaele
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated April 16, 2020 as information.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
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b) New applications
The Planning Department recommended approval for ten applications.
A-47/20 moved: V. Donnell seconded: R. Chambers
THAT the LPRCA Board of Directors approves the following Development Applications
contained within the background section of this report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-65/20 LPRCA-82/20 LPRCA-87/20
LPRCA-70/20 LPRCA-83/20 LPRCA-88/20
LPRCA-77/20 LPRCA-84/20
LPRCA-81/20 LPRCA-85/20
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
CARRIED
NEW BUSINESS
a) GENERAL MANAGER’S REPORT
The senior management team has managed the organization through the Covid-19
pandemic with modifications. Staffing has been reduced, seasonal hiring has been
deferred, campground openings have been delayed, and staff are working on
contingency camping guidelines. Staff managing the Flood Forecasting and Warning
system are working from home, as are Planning staff who have received a similar
number of applications this year, as in 2019 to date. The General Manager thanked the
Chair, the Board, and the staff for their support during this challenging time.
A-48/20 moved: P. Ypma seconded: D. Beres
That the LPRCA Board of Directors receives the General Manager’s Report for March
and April 2020 as information.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
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b) MARCH 2020 DELEGATED DUTIES SUMMARY
On March 20, 2020, the Chair cancelled the April 1 meeting and the Board delegated
four specific duties to the General Manager to ensure continuity of operations.
1. Approval of procurement activities that have already been approved in the
budget which quotes are within the budgeted amount
Procurement activities included two motor pool tenders, campground septic tender,
spring restoration tender, Backus agricultural land rental tender, and ecological surveys
request for quotes. All were within the budgeted amounts.
Member Valerie Donnell questioned the Motor Pool tender to purchase two Side-by-
Sides which will be followed up at the June meeting.
2. Approval of planning applications that staff is recommending for approval
Three applications were approved: LPRCA-63/20, LPRCA-64/20 and LPRCA-66/20.
3. Approval of forestry prescriptions
Forest management prescriptions/operating plans were approved for the Swick King
Tract (Block #1), the Devos Tract and the Tarcza/Hird/Roberts Tract (Block #2).
4. Approval of forestry tender
The forestry tender was awarded to Leonard Pilkey for the Harris-Floyd Tract – Block #1
in the amount of $80,175 which was within the expected bid range.
A-49/20 moved: T. Masschaele seconded: S. Patterson
THAT the LPRCA Board of Directors receives the March 2020 Delegated Duties
Summary report as information.
CARRIED
Roger Geysens joined the meeting.
c) 1ST QUARTER 2020 BUDGET PERFORMANCE REPORT
Staff provided a summary of the budget vs actual comparison for revenues and
expenditures as of March 31st, 2020. LPRCA is currently at 18.7% of budget with
revenues up 18.9% and expenses up 11/% for the same period year over year.
Excluding items not included in the budget, the revenues and expenses are in line with
the 2020 budget and the deficit of $5,765 is favourable in comparison with the same
period in 2019.
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 5 -
Due to the state of emergency declared in March 2020, staff have taken steps to restrict
spending and reduce expenses, including compensation through staff reduction and the
postponement of seasonal hires. A projection as to the potential annual cost savings
was prepared and with the action taken to date, staff projected a worst-case scenario of
an annual operating deficit of $172,511 or 3.88% of budget.
Member Dave Beres requested information on the LPRCA investment performance at
this time. Staff noted that the bond portfolio is doing well as bonds are currently above
the historical average and an Audit and Finance Committee meeting will be arranged in
the coming weeks to review the investment portfolio.
Staff provided an update and projection on the outstanding capital projects as requested
by Chair Michael Columbus.
Member Pete Ypma inquired if management is anticipating any difficulty in rehiring
seasonal staff later in the season. Most of the park supervisors and assistants have
been secured. Interviews were conducted prior to the office closure and potential new
hires were provided with verbal, conditional offers pending the re-opening of the parks
and staffing requirements. Rehiring will depend on the availability of those potential
new hires and their interest in, potentially, modified job duties.
A-50/20 moved: P. Ypma seconded: V. Donnell
THAT the LPRCA Board of Directors receives the 1st Quarter 2020 Budget Performance
Report as at March 31st, 2020 as information.
CARRIED
d) APRIL 2020 FLOOD EVENT AND WATERSHED CONDITIONS UPDATE
Water supplies across the Great Lakes are still well-above average. The month of April
saw record highs for Lakes Huron, St. Clair and Erie.
Lake Erie was 86cm above average in March and 90cm above average at the start of
April, 33cm higher than last April and 12 cm higher than the previous April monthly
record of 1985. The Lake ended the month of April stable at 81cm above the monthly
average.
A Flood Watch was issued April 8 for the Lake Erie shoreline and Haldimand County
residents and businesses within Flood Zone 1. No significant flooding was noted with
this event.
A Flood Warning was issued April 13 for the Lake Erie shoreline and Haldimand County
residents and businesses within Flood Zone 3. Gauges indicated slightly less flooding
than that which occurred during the October 2019 events, except along the Long Point
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 6 -
Causeway as Norfolk County staff reported flooding depths higher than the October
2019 events and the most significant flooding since the 1980’s.
Lake Erie started May 77cm above the monthly average and 8cm higher than the record
set in May 2019. There is still potential for record highs to be set in May 2020.
Responding to a question from T. Masschaele, staff noted that the gauge at Long Point
is manual and the inner bay would benefit from an Environment and Climate Change
Canada (ECCC) gauge. The issue has been raised with ECCC staff, however, there is
no concrete plan at this time.
A-51/20 moved: J. Scholten seconded: T. Masschaele
THAT the LPRCA Board of Directors receives the April 13, 2020 Flood Event and
Watershed Conditions Update report as information.
CARRIED
The Chair adjourned the meeting at 7:40pm.
Michael Columbus Dana McLachlan
Chair Administrative Assistant
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO|Clerk
DATE: June 18, 2020
REPORT: CAO-29/20
SUBJECT: AGREEMENT RENEWALS
BACKGROUND
In advance of the 2021 Operating Budget staff have been working diligently to secure cost certainty
through contracts and suppliers. The Municipality of Bayham has a number of contracts which expire
December 31, 2020. Utilization of the 2020 assessment roll book in 2021 as directed by the Province and
MPAC will provide additional strain on the 2021 Operating Budget.
DISCUSSION
AGREEMENT NO. 0567 – CANINE CONTROL SERVICES
On December 3, 2015, the Council of the Corporation of the Municipality of Bayham passed By-law No.
2015-121, being a by-law to authorize the execution of Agreement 0567 with Hillside Kennels Animal
Control Ltd. for the provision of Canine Control Services. Subject to Council consideration and approval,
Hillside Kennels Animal Control Ltd. has agreed to a contract extension as follows:
•Five (5) year term ending December 31, 2025.
o January 1, 2021 – December 31, 2023 the Monthly Retainer Fee of $800 would remain
unchanged from the 2016-2020 Agreement.
o For year four of the agreement the fee would be indexed by 1.5% and for year five of the
agreement the fee would be indexed by 1.5%.
•All other terms and conditions would remain unchanged.
On November 13, 2015 RFP 15 -03 re Canine Control Services closed with three bids with Hillside Kennels
Animal Control Ltd. ranging from $2000-$3,500/year less than the other bidders. The Municipality has not
had any issues with contract performance with Hillside Kennels Animal Control Ltd.
AGREEMENT NO. 0560 – JANITORIAL SERVICES
On September 17, 2015, the Council of the Corporation of the Municipality of Bayham passed By-law No.
2015-100, being a by-law to authorize the execution of Agreement 0560 with Ramona Peidl for the
provision of Janitorial Services. Subject to Council consideration and approval, Ms. Peidl has agreed to a
contract extension as follows:
•Five (5) year term ending December 31, 2025.
o January 1, 2021 – December 31, 2023 rates fixed at a 2% increase over 2020 rates.
o For year four of the agreement the rates would be indexed by 2% and for year five of the
agreement the rates would be indexed by 2%.
•All other terms and conditions would remain unchanged.
Ms. Peidl has provided janitorial services for the Municipality of Bayham since December 4, 2003 when
Council passed By-law No. 2003-109. Ms. Peidl provides exceptional, flexible services that have
continually evolved into a highly complex and responsive contractual relationship. The efforts of Ms. Peidl
during the COVID-19 Pandemic have been commendable and critical to the continual provision of
municipal services.
AGREEMENT NO. 0637-02 – WINTER SAND, SUPPLY, DELIVERY & STACKING
On June 6, 2019, the Council of the Corporation of the Municipality of Bayham passed By-law No.
2019-052, being a by-law to authorize the execution of an agreement with Johnston Bros.
(Bothwell) Ltd. for the provision of Winter Sand, Supply, Delivery & Stacking. Johnston Bros.
(Bothwell) Ltd. has provided this service to the Municipality since 2016 through multiple
procurement processes. Subject to Council consideration and approval, Johnston Bros. (Bothwell)
Ltd. has agreed to a contract extension as follows:
•Five (5) year term ending June 1, 2025.
o Annual increase of $0.20/tonne
MTO Fuel Index increase of $0.10 for every $0.10 the MTO Fuel Index is above
$1.00/litre
•All other terms and conditions would remain unchanged.
The Johnston Bros. (Bothwell) Ltd. proposal represents an average of $0.20/tonne annual increase
where the historic annual increase has been $0.75/tonne.
AGREEMENT NO. 0702 – GRANULAR MATERIALS
On November 21, 2019 the Council of the Corporation of the Municipality of Bayham passed By-law
No. 2019-094, being a by-law to authorize the execution of an agreement with Johnston Bros.
(Bothwell) Ltd. for the provision of Granular Materials. Johnston Bros. (Bothwell) Ltd. has provided
this service to the Municipality since 2017 through multiple procurement processes. Subject to
Council consideration and approval, Johnston Bros. (Bothwell) Ltd. has agreed to a contract
extension as follows:
•One (1) year term ending December 31, 2021.
o Increase of $0.22/tonne
•All other terms and conditions would remain unchanged.
The Johnston Bros. (Bothwell) Ltd. proposal represents a $0.22/tonn e increase where the historic
annual increase has been $1.64/tonne.
R ECOMMENDATION
1.THAT Report CAO-29/20 re Agreement Renewals be received for information;
2.AND THAT staff be directed to bring forward a by-law to enter in an Agreement with Hillside
Kennels Animal Control Ltd. for the provision of Canine Control Services;
3.AND THAT staff be directed to bring forward a by-law to enter in an Agreement with
Ramona Peidl for the provision of Janitorial Services;
4.AND THAT staff be directed to bring forward a by-law to enter in an Agreement with
Johnston Bros. (Bothwell) Ltd. for the provision of Winter Sand, Supply, Delivery & Stacking;
5.AND THAT staff be directed to bring forward a by-law to enter in an Agreement with
Johnston Bros. (Bothwell) Ltd. for the provision of Granular Materials;
Respectfully Submitted by:
Paul Shipway
CAO|Clerk
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-060
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
GREEN STREAM LAWN & VEGETATION MANAGEMENT INC.
WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement with Green Stream Lawn & Vegetation Management Inc.
Phragmites Roadside Spraying
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOL LOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule “A” and forming part of this by-law between The
Corporation of the Municipality of Bayham and Green Stream Lawn & Vegetation
Management Inc. being an agreement respecting Phragmites Roadside Spraying
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF
JUNE, 2020.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-035
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
COUNCIL MEETING HELD JUNE 18, 2020
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held June 18 , 2020 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 18th day of June, 2020 .
____________________________ _____________________________
MAYOR CLERK