The URL can be used to link to this page

Home My WebLink AboutMay 21, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 21, 2020 7:00 p.m. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS ABSENT COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERKIPLANNING COORDINATOR TREASURER 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL SUSAN CHILCOTT DANFROESE PAUL SHIPWAY MARGARET UNDERHILL LORNE JAMES 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. PROCEDURAL MOTION Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By-law be suspended for the duration of the May 21, 2020 Meeting of Council due to the functional abilities of the electronic meeting platform. A recorded vote was held on the Procedural Motion: Member of Council YES NO Councillor C. Valerie Donnell X Councillor Susan Chilcott X Deputy Mayor Rainey Weisler X Mayor Ed Ketchabaw X TOTAL 4 0 CARRIED 2020 Council Minutes May 21, 2020 4. ANNOUNCEMENTS A. Mayor Ketchabaw provided a COVID-19 Pandemic update with an overview of Public Health information and available resources. Mayor Ketchabaw thanked the community for following the guidelines and direction of the Province and Public Health. 5. DELEGATIONS A. 7:05 p.m. -Rob Foster from Graham Scott Enns re 2019 Draft Financial Statements Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council of the Corporation of the Municipality of Bayham approve the 2019 Financial Statements; AND THAT staff be directed to post the final approved 2019 Financial Statements on the website; AND THAT the Mayor be authorized to sign the 2019 Audit Findings Letter; AND THAT the CAOICIerk and Treasurer be directed to sign the 2019 Management Representation Letter. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Special Council Meeting held May 11, 2020 B. Statutory Planning Meeting held May 11, 2020 re S & M Hermann C. Statutory Planning Meeting held May 11, 2020 re Graham Estates Inc. D. Statutory Planning Meeting held May 11, 2020 re LPRCA (Big Otter Marina Campground) E. Statutory Planning Meeting held May 11, 2020 re Tesluk & Mulcaster F. Drainage Public Meeting held May 11, 2020 re Grewal Drain Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the minutes of the Special Council Meeting held May 11, 2020, Statutory Planning Meeting held May 11, 2020 re S & M Hermann, Statutory Planning Meeting held May 11, 2020 re Graham Estates Inc., Statutory Planning Meeting held May 11, 2020 re LPRCA (Big Otter Marina Campground), Statutory Planning Meeting held May 11, 2020 re Tesluk & Mulcaster and the Drainage Public Meeting held May 11, 2020 re Grewal Drain be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 2020 Council Minutes May 21, 2020 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Court of Revision re Grewal Drain B. Notice of Decision re Committee of Adjustment A-02/20 Froese C. Notice of Decision re Committee of Adjustment A-03/20 Miller D. Notice of Passing of Zoning By-law Z709-2020 re Graham Estates Inc. E. Notice of Passing of Zoning By-law Z708-2020 re S & M Hermann F. Notice of Passing of Zoning By-law Z710-2020 re L.P.R.C.A (Big Otter Marina Campground) G. Notice of Passing of Zoning By-law Z711-2020 re Tesluk & Mulcaster H. Notice of Passing of Zoning By-law Z707-2020 re J & M Thiessen Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT correspondence item 10.1.1-A — 10.1.1-H be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 3 2020 Council Minutes May 21, 2020 A. Report DS-42/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Parkland Dedication and Cash -in -Lieu of Parkland Dedication Draft By-law 2020-053 Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report DS-42/20 regarding the Cash -in -Lieu of Parkland Dedication be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a By-law for Council consideration that will require the Conveyance of Land for a Park or other Public Recreational purposes and/or Cash -in -Lieu of Parkland Dedication as a condition of development or redevelopment. CARRIED B. Report DS-43/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Cash -in - Lieu of Parking — Draft By -Law 2020-054 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-43/20 regarding the Cash -in -Lieu of Parking be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward for Council consideration a By-law to consider exemption by Cash -in -Lieu of the provision of Parking requirements in Zoning By-law Z456-2003 as a condition of development or redevelopment. CARRIED C. Report DS-44/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Pre - Consultation By-law — Draft By-law 2020-055 Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report DS-44/20 regarding the Pre -Consultation By-law be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a Pre -Consultation By-law for Council consideration. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Town of Grimsby Resolution re Support for Commercial Rent Assistance Program 4 2020 Council Minutes May 21, 2020 B. Long Point Region Conservation Authority minutes of meeting held February 28, 2020 C. Long Point Region Conservation Authority minutes of meeting held April 22, 2020 D. Elgin County minutes of meeting held April 28, 2020 E. Township of North Frontenac re Framework for Reopening our Province - Residential Construction in Rural Areas Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT correspondence item 11.1.1-A - 11.1.1-E be received for information. W-TAORM 11.1.2 Requiring Action A. Elgin County re Integrity Commissioner Contract Extension Letter Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence item 11.1.2-A from Elgin County re Integrity Commissioner Contract Extension Letter be received for information. AND THAT the Council of the Corporation of the Municipality of Bayham authorize a two (2) year contract extension. CARRIED 11.2 Reports to Council A. Report CAO-22/20 by Paul Shipway, CAOICIerk & Lorne James, Treasurer re COVID-19 Pandemic Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Report CAO-22/20 re COVID-19 Pandemic be received for information; CARRIED B. Report CAO-26/20 by Paul Shipway, CAOICIerk re E-commerce Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-26/20 re E-Commerce be received for information; 5 2020 Council Minutes May 21, 2020 AND THAT staff be directed to bring forward a by-law for Council consideration to implement an E-Commerce payment gateway; CARRIED 12. BY-LAWS A. By -Law No. 2020-056 Being a by-law to authorize the execution of an Agreement between the Municipality of Bayham and VanGorp Drainage & Excavating Inc. for the provision of drainage works for the Richmond Branch `C' Drain (This by-law follows the recommendation in Report DS-31120 by Bill Knifton, CBOIDrainage Superintendent during the special meeting of April 27, 2020) B. By -Law No. 2020-057 Being a by-law to authorize the execution of an Agreement between the Municipality of Bayham and Paymentus Corporation for the provision of an e-commerce payment gateway (This by-law follows the recommendation in Report CAO- 26/20 by Paul Shipway, CAOICIerk during the meeting of May 21, 2020) Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT By-law No. 2020-056 and 2020-057 be read a first, second and third time and finally passed. WATZT-QJ= 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an "In Camera" Session at 8:00 p.m. to discuss: advice that is subject to solicitor -client privilege, including communications necessary for that purpose; a proposed or pending acquisition or disposition of land by the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. CARRIED 0 2020 Council Minutes May 21, 2020 A. Confidential Report regarding advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Tribute Resources Inc.) B. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Creek Rd.) C. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Provincial Park Lands) 14.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the Council do now rise from the "In Camera" session at 8:28 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2020-033 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Confirming By -Law No. 2020-033 be read a first, second and third time and finally passed CARRI ED 16. ADJOURNMENT Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:30 p.m. CARRIED 2020 Council Minutes May 21, 2020 MAYOR L� K