HomeMy WebLinkAboutJune 04, 2020 - CouncilTHE CORPOR ATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, June 4, 2020
7:00 p.m.
7:15 p.m. Grewal Municipal Drain Court of Revision
The June 4, 2020 Meeting of Council will be held virtually via Zoom and livestreamed on
YouTube.
The Public may watch the Council meeting utilizing the
Municipality of Bayham YouTube Channel:
https://m.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg/featured
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Council Meeting held May 21, 2020
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
2020 Council Agenda June 4, 2020
2
10.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Zoning By-law Amendment – H. Peters, 54945
Vienna Line
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-45/20 by Bill Knifton, CBO|Drainage Superintendent re Hampton Drain
Improvements
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Mayor Joe Preston, City of St. Thomas re “Go Gold for Grad” Campaign
B. City of Kitchener re Universal Basic Income
C. Elgin County minutes of meeting held May 12 , 2020
D. Municipality of Bayham re Notice of RFT 20-03 - Straffordville Library Lift Addition
E. Municipality of Bayham re Notice of RFT 20-04 - Contractor Winter Maintenance
F. Municipality of Bayham re Notice of Service Disruption – Municipal Website Functionality
11.1.2 Requiring Action
11.2 Reports to Council
A. Report CAO-27/20 by Paul Shipway, CAO|Clerk re Ontario Regulation 507/18 (Broader
Public Sector: Energy Reporting and Conservation Demand Management Plans)
12. BY-LAWS
A. By-Law No. 2020-050 Being a by-law to provide for drainage works in the Municipality of
Bayham known as the Grewal Drain (This by-law follows the recommendation in Report
DS-32/20 by Bill Knifton, Chief Building Official|Drainage Superintendent during the
drainage meeting of May 11, 2020)
B. By-Law No. 2020-053 Being a by-law to require the conveyance of land for park or other
public recreational purposes and/or cash-in-lieu of parkland dedication as a condition of
development or redevelopment. (This by-law follows the recommendation in Report DS-
42/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular
meeting of May 21, 2020)
C. By-Law No. 2020-054 Being a by-law to consider exemption by cash-in-lieu of the
provision of parking requirements in Zoning By-law No. Z456-2003 as a condition of
development or redevelopment. (This by-law follows the recommendation in Report DS-
2020 Council Agenda June 4, 2020
3
43/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular
meeting of May 21, 2020)
D. By-Law No. 2020-055 Being a by-law to require applicants to consult with the
Municipality of Bayham prior to submission of a development application. (This by-law
follows the recommendation in Report DS-44/20 by Margaret Underhill, Deputy
Clerk|Planning Coordinator during the regular meeting of May 21, 2020)
E. By-Law No. 2020-058 Being a by-law to authorize the execution of an Agreement
between the Municipality of Bayham and the County of Elgin for the provision indemnity
associated with procurement.
F. By-Law No. 2020-059 Being a by-law to further amend By-law No. 2019-025 a by-law to
establish and require the payment of fees.
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
A. Confidential Report regarding a proposed or pending acquisition or disposition of land by
the municipality or local board; a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board (Unopened Road Allowance - Harmony Acres Line)
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2020-034 Being a by-law to confirm all actions of Council
16. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, May 21, 2020
7:00 p.m.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
SUSAN CHILCOTT
ABSENT
COUNCILLORS DAN FROESE
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
TREASURER LORNE JAMES
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
None.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. PROCEDURAL MOTION
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By-law be suspended for
the duration of the May 21, 2020 Meeting of Council due to the functional abilities of the
electronic meeting platform.
A recorded vote was held on the Procedural Motion:
Member of Council YES NO
Councillor C. Valerie Donnell X
Councillor Susan Chilcott X
Deputy Mayor Rainey Weisler X
Mayor Ed Ketchabaw X
TOTAL 4 0
CARRIED
2020 Council Minutes May 21, 2020
2
4. ANNOUNCEMENTS
A. Mayor Ketchabaw provided a COVID-19 Pandemic update with an overview of Public
Health information and available resources. Mayor Ketchabaw thanked the community
for following the guidelines and direction of the Province and Public Health.
5. DELEGATIONS
A. 7:05 p.m. - Rob Foster from Graham Scott Enns re 2019 Draft Financial Statements
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Council of the Corporation of the Municipality of Bayham approve the 2019
Financial Statements;
AND THAT staff be directed to post the final approved 2019 Financial Statements on the
website;
AND THAT the Mayor be authorized to sign the 2019 Audit Findings Letter;
AND THAT the CAO|Clerk and Treasurer be directed to sign the 2019 Management
Representation Letter.
CARRIED
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Special Council Meeting held May 11, 2020
B. Statutory Planning Meeting held May 11, 2020 re S & M Hermann
C. Statutory Planning Meeting held May 11, 2020 re Graham Estates Inc.
D. Statutory Planning Meeting held May 11, 2020 re LPRCA (Big Otter Marina
Campground)
E. Statutory Planning Meeting held May 11, 2020 re Tesluk & Mulcaster
F. Drainage Public Meeting held May 11, 2020 re Grewal Drain
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT the minutes of the Special Council Meeting held May 11, 2020, Statutory Planning
Meeting held May 11, 2020 re S & M Hermann, Statutory Planning Meeting held May 11,
2020 re Graham Estates Inc., Statutory Planning Meeting held May 11, 2020 re LPRCA
(Big Otter Marina Campground), Statutory Planning Meeting held May 11, 2020 re Tesluk &
Mulcaster and the Drainage Public Meeting held May 11, 2020 re Grewal Drain be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
2020 Council Minutes May 21, 2020
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8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Court of Revision re Grewal Drain
B. Notice of Decision re Committee of Adjustment A-02/20 Froese
C. Notice of Decision re Committee of Adjustment A-03/20 Miller
D. Notice of Passing of Zoning By-law Z709-2020 re Graham Estates Inc.
E. Notice of Passing of Zoning By-law Z708-2020 re S & M Hermann
F. Notice of Passing of Zoning By-law Z710-2020 re L.P.R.C.A (Big Otter Marina
Campground)
G. Notice of Passing of Zoning By-law Z711-2020 re Tesluk & Mulcaster
H. Notice of Passing of Zoning By-law Z707-2020 re J & M Thiessen
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT correspondence item 10.1.1-A – 10.1.1-H be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
2020 Council Minutes May 21, 2020
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A. Report DS-42/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Parkland
Dedication and Cash-in-Lieu of Parkland Dedication Draft By-law 2020-053
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Report DS-42/20 regarding the Cash-in-Lieu of Parkland Dedication be received for
information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to
bring forward a By-law for Council consideration that will require the Conveyance of Land
for a Park or other Public Recreational purposes and/or Cash-in-Lieu of Parkland
Dedication as a condition of development or redevelopment.
CARRIED
B. Report DS-43/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Cash-in-
Lieu of Parking – Draft By-Law 2020-054
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Report DS-43/20 regarding the Cash-in-Lieu of Parking be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to
bring forward for Council consideration a By-law to consider exemption by Cash-in-Lieu of
the provision of Parking requirements in Zoning By-law Z456-2003 as a condition of
development or redevelopment.
CARRIED
C. Report DS-44/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Pre-
Consultation By-law – Draft By-law 2020-055
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report DS-44/20 regarding the Pre-Consultation By-law be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to
bring forward a Pre-Consultation By-law for Council consideration.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Town of Grimsby Resolution re Support for Commercial Rent Assistance Program
2020 Council Minutes May 21, 2020
5
B. Long Point Region Conservation Authority minutes of meeting held February 28, 2020
C. Long Point Region Conservation Authority minutes of meeting held April 22, 2020
D. Elgin County minutes of meeting held April 28, 2020
E. Township of North Frontenac re Framework for Reopening our Province - Residential
Construction in Rural Areas
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT correspondence item 11.1.1-A – 11.1.1-E be received for information.
CARRIED
11.1.2 Requiring Action
A. Elgin County re Integrity Commissioner Contract Extension Letter
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT correspondence item 11.1.2-A from Elgin County re Integrity Commissioner Contract
Extension Letter be received for information.
AND THAT the Council of the Corporation of the Municipality of Bayham authorize a two
(2) year contract extension.
CARRIED
11.2 Reports to Council
A. Report CAO-22/20 by Paul Shipway, CAO|Clerk & Lorne James, Treasurer re COVID-19
Pandemic
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report CAO-22/20 re COVID-19 Pandemic be received for information;
CARRIED
B. Report CAO-26/20 by Paul Shipway, CAO|Clerk re E-commerce
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report CAO-26/20 re E-Commerce be received for information;
2020 Council Minutes May 21, 2020
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AND THAT staff be directed to bring forward a by-law for Council consideration to
implement an E-Commerce payment gateway;
CARRIED
12. BY-LAWS
A. By-Law No. 2020-056 Being a by-law to authorize the execution of an Agreement
between the Municipality of Bayham and VanGorp Drainage & Excavating Inc. for the
provision of drainage works for the Richmond Branch ‘C’ Drain (This by-law follows the
recommendation in Report DS-31/20 by Bill Knifton, CBO|Drainage Superintendent
during the special meeting of April 27, 2020)
B. By-Law No. 2020-057 Being a by-law to authorize the execution of an Agreement
between the Municipality of Bayham and Paymentus Corporation for the provision of an
e-commerce payment gateway (This by-law follows the recommendation in Report CAO-
26/20 by Paul Shipway, CAO|Clerk during the meeting of May 21, 2020)
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT By-law No. 2020-056 and 2020-057 be read a first, second and third time and finally
passed.
CARRIED
13. UNFINISHED BUSINESS
None.
14. OTHER BUSINESS
14.1 In Camera
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the Council do now rise to enter into an “In Camera” Session at 8:00 p.m. to discuss:
• advice that is subject to solicitor-client privilege, including communications
necessary for that purpose;
• a proposed or pending acquisition or disposition of land by the municipality or local
board;
• a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board.
CARRIED
2020 Council Minutes May 21, 2020
7
A. Confidential Report regarding advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Tribute Resources Inc.)
B. Confidential Report regarding a proposed or pending acquisition or disposition of land by
the municipality or local board; a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board (Creek Rd.)
C. Confidential Report regarding a proposed or pending acquisition or disposition of land by
the municipality or local board; a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board (Provincial Park Lands)
14.2 Out of Camera
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT the Council do now rise from the “In Camera” session at 8:28 p.m. with nothing to
report.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2020-033 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Confirming By-Law No. 2020-033 be read a first, second and third time and finally
passed
CARRIED
16. ADJOURNMENT
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 8:30 p.m.
CARRIED
2020 Council Minutes May 21, 2020
8
MAYOR CLERK
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: HENRICH PETERS,
54945 VIENNA LINE
TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-
law amendment.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold an
electronic public meeting on Thursday, June 18, 2020 at 7:30 p.m. to consider a proposed Zoning By-
law amendment under Section 34 of the PLANNING ACT. Please reference the subject Agenda on the
municipal website for the electronic meeting link.
THE PURPOSE of this By-law is to change the zoning on a 34.2 ha (84.6 acres) parcel of land from an
Agricultural (A1) zone to a site-specific Agriculture (A1-XX) zone to permit “kennel use” in addition to
the permitted uses in the A1 zone and to recognize the kennel facilities, in Zoning By-law Z456-2003.
The subject lands are located at 54945 Vienna Line, south side, west of Brown Road.
THE EFFECT of this By-law will be to allow a kennel for the boarding of dogs in an accessory building
with floor area of 9 m2 (96 ft2) and within a fenced area of 600m2 (6,458 ft2) approximately 35 m (114 ft)
south of the existing dwelling.
ANY PERSON may make a written representation in support of or in opposition to the proposed
amendment and submit to the undersigned prior to the public meeting.
*** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings
remain open to public comment. Please be advised that equal consideration is given to all written and
oral presentations provided to the municipality at a public meeting in regards to land use planning
applications. When possible, please consider utilizing written correspondence.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written
submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not
entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the
Local Planning Appeal Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written
submissions to the Municipality of Bayham before the by-law is passed, the person or public body may
not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless,
in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written
request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal
Office.
NOTICE DATED AT THE MUNICIPALITY OF BAYHAM THIS 28TH OF MAY 2020.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
May 25, 2020
Mayor Ed Ketchabaw
Municipality of Bayham
RE: “Go Gold for Grad” Campaign
Dear Mayor Ketchabaw,
The City of St. Thomas has received a request from the Thames Valley Council of Home and
School Associations regarding a “Go Gold for Grad” campaign.
The campaign is asking municipalities within the Thames Valley District School Board to light
public buildings or art gold on June 25th as this would have been the last day of school. The City
of London has already approved the lighting of its public buildings for the occasion.
Since Grade 8 and Grade 12 Graduation and Commencement Ceremonies have been postponed,
we are asking you to join us as we recognize these graduates for their accomplishments.
The City of St. Thomas will be receiving the correspondence on the June 8th agenda and I
anticipate that we will approve the lighting of Jumbo for this occasion.
We hope that we can count on you for your support. Let’s show these young people that they are
not forgotten in this time of unprecedented events.
Sincerely,
Mayor Joe Preston
JEFF BUNN
Manager, Council & Committee Services & Deputy City Clerk
Finance & Corporate Services Department
Kitchener City Hall, 2nd Floor
200 King Street West, P.O. Box 1118
Kitchener, ON N2G 4G7
Phone: 519.741.2200 x 7278 Fax: 519.741.2705
jeff.bunn@kitchener.ca
TTY: 519-741-2385
May 15, 2020
The Right Honourable Justin Trudeau, Prime Minister of Canada
Office of the Prime Minister
80 Wellington Street
Ottawa, ON K1A 0A2
Dear Prime Minister Trudeau:
This is to advise that City Council, at a special electronic meeting held on May 11,
2020, passed the following resolution regarding universal basic income:
“WHEREAS The World Health Organization (WHO) on March 11, 2020 declared
COVID-19 a pandemic, pointing to the growing number of cases of the coronavirus
illness around the world and the sustained risk of further global spread; and,
WHEREAS in response to the COVID-19 pandemic, the Province of Ontario and the
City of Kitchener have declared a state of emergency under the Emergency
Management and Civil Protection Act; and,
WHEREAS the City of Kitchener has approved the Early Economic Support Plan,
which provides financial and economic support measures to help reduce the financial
strain on citizens and businesses during the COVID-19 pandemic; and,
WHEREAS Statistics Canada has reported that the unemployment rate has risen to
7.8 per cent, with 1,011,000 jobs lost in March 2020, and that the COVID-19 pandemic
has impacted the employment of 3.1 million Canadians; and,
WHEREAS the Federal government has announced $82 billion in relief funding for the
COVID-19 Economic Response Plan, utilizing tax deferrals, subsidies, loans, and
credits to support citizens, businesses, and industries; and,
WHEREAS according to a 2018 Parliamentary Budget Office report, a Canada-wide
basic income of the type previously piloted in Ontario would have an annual net cost
of $44 billion; and,
WHEREAS a universal basic income would likely have many positive effects, including
reducing poverty, reducing strain on health care and social assistance systems,
supporting businesses and the economy, reducing crime, as well as reducing
administrative complexity and creating efficiencies for those in need of financial and
economic support measures;
THEREFORE BE IT RESOLVED that the Council of the City of Kitchener urges the
Ontario Provincial government to pursue a partnership with the Federal government
for the establishment of a universal basic income;
BE IT FINALLY RESOLVED that this resolution be forwarded to the Right Honourable
Prime Minister of Canada; the Honourable Premier of Ontario; the Minister of Children,
Community and Social Services; the Minister of Municipal Affairs and Housing; the
Association of Municipalities of Ontario; the Local Members of Provincial Parliament;
the Region of Waterloo; all Municipalities within the Province of Ontario; and, the
Federation of Canadian Municipalities.”
Yours truly,
J. Bunn
Manager, Council & Committee Services/
Deputy City Clerk
c. Honourable, Doug Ford, Premier
Honourable Amy Fee, M.P.P.
Honourable Belinda Karahalios, M.P.P.
Honourable Catherine Fife, M.P.P.
Honourable Laura Mae Lindo, M.P.P.
Honourable Mike Harris, M.P.P.
Honourable Todd Smith, Minister of Children, Community & Social Services
Honourable Steve Clark, Minister of Municipal Affairs and Housing
Monika Turner, Association of Municipalities of Ontario
Kris Fletcher, Regional Clerk, Region of Waterloo
Bill Karsten, Federation of Canadian Municipalities
Ashley Sage, Clerk, Township of North Dumfries
Danielle Manton, City Clerk, City of Cambridge
Dawn Mittelholtz, Director of Information and Legislative Services / Municipal
Clerk, Township of Wilmot
Grace Kosch, Clerk, Township of Wellesley
Olga Smith, City Clerk, City of Waterloo
Val Hummel, Director of Corporate Services/Clerk, Township of Woolwich
All Ontario Municipalities
Page 1
May 12, 2020
ELGIN COUNTY COUNCIL
MINUTES
May 12, 2020
Council Present: Warden Dave Mennill (electronic)
Deputy Warden Duncan McPhail (electronic)
Councillor Bob Purcell (electronic)
Councillor Sally Martyn (electronic)
Councillor Tom Marks (electronic)
Councillor Mary French (electronic)
Councillor Grant Jones (electronic)
Councillor Dominique Giguère (electronic)
Councillor Ed Ketchabaw (electronic)
Staff Present: Julie Gonyou, Chief Administrative Officer (in-person)
Jim Bundschuh, Director of Financial Services (electronic)
Brian Lima, Director of Engineering Services (electronic)
Steve Gibson, County Solicitor (in-person)
Alan Smith, General Manager of Economic Development (electronic)
Carolyn Krahn, Legislative Services Coordinator (in-person)
1. CALL TO ORDER
Elgin County Council met this 12th day of May, 2020 in the Administrative Boardroom, at
the County Administration Building, St. Thomas at 9:06 a.m. with Warden Mennill in the
chair. The Councillors and some staff participated electronically by video conference.
2. ADOPTION OF MINUTES
Moved by: Councillor Purcell
Seconded by: Councillor Giguère
Resolved that the minutes of the meeting held on April 28, 2020 be adopted.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
4. COMMITTEE OF THE WHOLE
Moved by: Councillor Marks
Seconded by: Councillor Jones
Resolved that we do now move into Committee of the Whole Council.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Page 2
May 12, 2020
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
5. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
5.1 Woodlands Harvest Activity Comparison 2006 – 2019 – Tree Commissioner/
Weed Inspector
Moved by: Councillor Ketchabaw
Seconded by: Councillor Giguère
Resolved that the report titled “Woodlands Harvest Activity Comparison 2006 –
2019” from the Tree Commissioner/Weed Inspector be deferred and presented at a
later meeting.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
5.2 Elgincentives Tax Increment Equivalent Grant Approval: Robertshaw Moncrief
Veterinary Professional Corporation – General Manager of Economic
Development
The General Manager of Economic Development presented a report regarding an
application by Robertshaw Moncrief Veterinary Professional Corporation for the
Tax Increment Equivalent Grant (TIEG) described in the Elgincentives Community
Improvement Plan. Municipal Council’s and Elgin County Council’s endorsement
are required for the TIEG Grant as it allows for the increase in the Municipal and/or
County taxation to be deferred for five years.
Moved by: Councillor Jones
Seconded by: Councillor Martyn
Resolved that the May 4, 2020, report titled, “Elgincentives Tax Increment
Equivalent Grant Approval: Robertshaw Moncrief Veterinary Professional
Corporation,” submitted by the Director of Finance and by the General Manager of
Economic Development, be received and filed for information; and that Elgin
County Council approves the Tax Increment Equivalent Grant for Robertshaw
Moncrief Veterinary Professional Corporation for 100 % of the County’s portion of
incremental taxes for a five-year period commencing on completion of construction;
and that the Chief Administrative Officer be directed to sign the financial agreement
between the County of Elgin, the Township of Southwold, and Robertshaw
Moncrief Veterinary Professional Corporation.
Page 3
May 12, 2020
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
5.3 Elgin (County) / Menzie (MEU Consulting) – Enforcement Services Agreement
(2020) – County Solicitor
The County Solicitor presented a report on the contract parking enforcement
initiative in Port Bruce in 2019. Continued parking enforcement will be needed in
2020 in light of replacement bridge construction work, and the previous
enforcement contractors have expressed willingness to provide the same services
in 2020.
Moved by: Councillor Purcell
Seconded by: Councillor Jones
Resolved that the within Report to Council, dated May 3, 2020, and entitled “Elgin
(County) / Menzie (MEU Consulting) - Enforcement Services Agreement (2020)”,
be received and filed; and that subject to finalization to the satisfaction of the
County Solicitor, County Council approve and authorize execution of an
Enforcement Services Agreement between Elgin (County) and William Menzie for
the Term commencing May 13, 2020 and ending October 31, 2020.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw No
Malahide Warden Dave Mennill Yes
8 1 0
- Motion Carried.
5.4 Reduced Speed Zone Amendment – County Road 18 (Southminster Bourne /
Third Line) – Director of Engineering
The Director of Engineering presented a report regarding a reduced speed zone
amendment. Green Lane Landfill operates three road crossings whereby landfill
construction vehicles traverse County Road 18. These crossings are controlled by
traffic control persons during their operation and as outlined in their Road Use
Agreement with the County of Elgin. In order to support these movements, it is
recommended that all three crossing locations have a reduced speed of 60km/h.
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
Resolved that the Reduced Speed Zone By-Law 17-11 be amended as follows:
Schedule ‘C’ (Maximum Rate of Speed 60 Kilometres per hour), Road 18, Section
Page 4
May 12, 2020
A – “From 1465 metres west of the centreline of Southdel Drive to 690 metres east
of the centreline of Southdel Drive, being a total distance of 2,155 metres.”
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
5.5 2019 County Road Maintenance Expenditures – Director of Engineering
Services
The Director of Engineering Services presented a summary of County Road
maintenance expenditures as reported by Elgin’s member municipalities for the
2019 calendar year.
Moved by: Councillor French
Seconded by: Councillor McPhail
Resolved that the report titled “2019 County Road Maintenance Expenditures”
report be received and filed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
5.6 Elgin County Strategic Plan – Action Plan Update – Chief Administrative
Officer
The Chief Administrative Officer provided an update on the strategic plan which was
presented to County Council in early March 2020. The plan has been revised to
indicate progress and to note impacts on the proposed timelines as a result of the
COVID-19 pandemic.
Moved by: Councillor Jones
Seconded by: Councillor Giguѐre
Resolved that the Elgin County Strategic Plan – Action Plan Update report from the
Chief Administrative Officer, dated May 4, 2020 be received and filed.
Page 5
May 12, 2020
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
5.7 COVID-19: Business Continuity Planning – Chief Administrative Officer
The Chief Administrative Officer provided an update on the County’s response to
the COVID-19 pandemic. The County continues to offer essential services. Staff
are monitoring the COVID-19 situation and will provide updates to Council.
Moved by: Councillor Marks
Seconded by: Councillor Ketchabaw
Resolved that the report titled “COVID-19: Business Continuity Planning” be
received and filed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
6. COUNCIL CORRESPONDENCE
6.1 Items for Consideration
6.1.1 Concerned citizens of Yarmouth Centre and surrounding areas with a letter
regarding the proposed Avana outdoor cannabis cultivation operation at the
St. Thomas Municipal Airport Property.
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
Resolved that Correspondence Item #1 be received and filed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Page 6
May 12, 2020
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
6.2 Items for Information (Consent Agenda)
6.2.1 The Ministry of Agriculture, Foods and Rural Affairs with a letter regarding
the use of community and public allotment gardens during the COVID-19
pandemic.
6.2.2 The Office of the Solicitor General with a letter announcing the extension of
the deadline for the completion and adoption of Community Safety and Well-
Being plans past January 1, 2021.
6.2.3 The Municipal Property Assessment Corporation with a letter containing a
link to their 2019 Annual Report.
Moved by: Councillor Giguѐre
Seconded by: Councillor Jones
Resolved that Correspondence Items #1-3 be received and filed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
7. OTHER BUSINESS
7.1 Statements/Inquiries by Members
None.
7.2 Notice of Motion
None.
7.3 Matters of Urgency
None.
8. CLOSED MEETING ITEMS
Moved by: Councillor Martyn
Seconded by: Councillor Marks
Resolved that we do now proceed into closed meeting session in accordance with the
Municipal Act to discuss the following matters under Municipal Act Section 239 (2):
Page 7
May 12, 2020
In-Camera Item #1
(k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board –
Southwestern Integrated Fibre Technology Presentation
In-Camera Item #2
(k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board – Update –
Elgin (County) (“Elgin”) / West Elgin Community Health Centre (“WECHC”) – Suspension
Agreement – Meals-On-Wheels Supply Agreement
In-Camera Item #3
(k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board – Cost
Sharing Agreement – Fire Training Officer / County Emergency Management Co-
Ordinator
In-Camera Item #4
(c) a proposed or pending acquisition or disposition of land by the municipality or local
board –Alzheimer Society Elgin-St Thomas Lease Agreement
In-Camera Item #5
(k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board – Green
Lane Road User Agreement
In-Camera Item #6
(a) the security of the property of the municipality or local board – Administration Building
Space Needs Assessment
In-Camera Item #7
(b) personal matters about an identifiable individual, including municipal or local board
employees; (d) labour relations or employee negotiations (VERBAL)
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
9. RECESS
Council recessed at 9:30 a.m. and reconvened at 9:35 a.m.
10. MOTION TO RISE AND REPORT
Moved by: Councillor Ketchabaw
Page 8
May 12, 2020
Seconded by: Councillor Jones
Resolved that we do now rise and report.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
In-Camera Item #1 – Southwestern Integrated Fibre Technology Presentation
Moved by: Councillor Purcell
Seconded by: Councillor Marks
Resolved that Elgin County Council agree to provide the lender of the Southwestern
Integrated Fibre Technology Inc. (SWIFT), the County’s guarantee in the amount of
$1,119,000 in support of a credit facility to provide SWIFT with short-term bridge financing
in the amount of $6,000,000 to be used by SWIFT to finance the Elgin County Project
identified in its SWIFT Contribution Agreement with the Federal/Provincial Governments;
and that the Warden and Chief Administrative Officer be authorized to send a letter of
intent to SWIFT acknowledging the intent to provide a guarantee; and further that this
guarantee shall expire once all contracts signed by SWIFT in regard to its Elgin County
Project have been fulfilled and SWIFT has been reimbursed by the Federal/Provincial
Governments in accordance with the SWIFT Contribution Agreement.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
In-Camera Item #2 – Update – Elgin (County) (“Elgin”) / West Elgin Community Health
Centre (“WECHC”) – Suspension Agreement – Meals-On-Wheels Supply Agreement
Moved by: Councillor Giguѐre
Seconded by: Councillor French
Resolved that the County Solicitor be directed to cease efforts to negotiate a Suspension
Agreement with WECHC in respect of the Meals-On-Wheels Supply Agreement.
Page 9
May 12, 2020
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
In-Camera Item #3 – Cost Sharing Agreement – Fire Training Officer / County Emergency
Management Co-Ordinator
Moved by: Councillor McPhail
Seconded by: Councillor Jones
Resolved that Council resolves to proceed with finalization and execution of the Cost
Sharing Agreement on the understanding that all costs and expenses associated with
employment of the Fire Training Officer / County Emergency Management Coordinator be
borne in the first instance by Elgin County but thereafter be reimbursed by all local
municipalities, namely: Bayham, Malahide, Aylmer, Central Elgin, Southwold, Dutton
Dunwich, and West Elgin, through inclusion of such costs and expenses in the annual
municipal levy by Elgin, as upper tier municipality, to each such local municipality,
collectively as lower tier municipalities; and that direction be given to the Chief
Administrative Officer and County Solicitor to revise the draft Cost Sharing Agreement to
name only co-operating local municipalities, namely: Bayham, Malahide, Southwold,
Dutton Dunwich, and West Elgin, as Local Municipalities and Parties thereto and, in
combination with Elgin, to thereafter execute the said Cost Sharing Agreement; and that
the Warden and Chief Administrative Officer be authorized to execute the said Cost
Sharing Agreement on behalf of the Corporation of the County of Elgin.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
In-Camera Item #4 – : Elgin (County) / Alzheimer Society Elgin-St Thomas – Lease
Agreement - Rooms 229/223/237-1/334 – 450 Sunset Drive, St. Thomas, Ontario
Moved by: Councillor Giguѐre
Seconded by: Councillor Martyn
Resolved that County Council consider approval and authorization to execute a new one
(1) year commercial Lease Agreement in favour of Alzheimer Society Elgin-St. Thomas
(“AS” or “Tenant”) in respect of existing leased premises (Rooms 229, 232, 237-1, and
Page 10
May 12, 2020
334) in the established form and content and more specifically providing for increases in
Basic Rent (office -$16.83 per square foot / storage - $7.80 per square foot) with a one (1)
year renewal option at specified rental rates (office - $17.17 per square foot / storage-
$7.80 per square foot).
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
In-Camera Item #5 – : Elgin (County) / Toronto (City) et. al. – Road User Agreement –
Road Crossings (County Road 18 (Third Line / Southminster Bourne) – Green Lane
Landfill
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
Resolved that County Council consider approval and authorization to execute a Road
User Agreement with the City of Toronto and CRA Landfill Operations Limited relating to
three (3) existing and/or proposed vehicular Road crossings across County Road 18 (both
Third Line and Southminster Bourne) and thereafter proceed to approve and authorize
execution of such Agreement, in a form and of a content acceptable to the County
Solicitor, by the Warden and Chief Administrative Officer on behalf of the Corporation of
the County of Elgin.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
In-Camera Item #6 – Administration Building Space Needs Assessment
Moved by: Councillor Giguѐre
Seconded by: Councillor French
Resolved that staff proceed as directed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Page 11
May 12, 2020
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
In-Camera Item #7 – Verbal Report
Moved by: Councillor Purcell
Seconded by: Councillor Giguѐre
Resolved that the verbal report from the Chief Administrative Officer be received.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE
Moved by: Councillor French
Seconded by: Councillor Purcell
Resolved that we do now adopt recommendations of the Committee Of The Whole.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
12. CONSIDERATION OF BY-LAWS
12.1 By-law 20-23 – Non-Union Economic Adjustment
BEING a By-Law to Establish a Pay Schedule for Employees Covered by the Job
Evaluation Scale.
Page 12
May 12, 2020
Moved by: Councillor Marks
Seconded by: Councillor Martyn
Resolved that By-Law No. 20-23 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
12.2 By-law 20-24 – Reduced Speed Zone Amendment
BEING a By-Law to Amend the Schedule to By-Law No. 17-11 Being a By-Law to
Authorize Speed Limits.
Moved by: Councillor Purcell
Seconded by: Councillor McPhail
Resolved that By-Law No. 20-24 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
12.3 By-law 20-25 – Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the May 12, 2020 Meeting.
Moved by: Councillor Jones
Seconded by: Councillor Giguѐre
Resolved that By-Law No. 20-25 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Page 13
May 12, 2020
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
13. ADJOURNMENT
Moved by: Councillor Marks
Seconded by: Councillor Jones
Resolved that we do now adjourn at 11:53 a.m. to meet again on May 26, 2020 at 9:00
a.m.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
Julie Gonyou,
Chief Administrative Officer.
Dave Mennill,
Warden.
BIDDING OPPORTUNITY
QUOTATIONS ARE BEING SOUGHT BY
THE MUNICIPALITY OF BAYHAM FOR THE FOLLOWING
RFT 20-03 Straffordville Library Lift Addition
The successful bidder will be required to enter into an agreement with the Municipality
of Bayham, provide proof of liability insurance coverage and WSIB coverage, as
applicable, and comply with requirements of all applicable legislation including the
Occupational Health and Safety Act.
Complete information and documents may be obtained from the Municipality of Bayham
website https://www.bayham.on.ca/pages/bids-tenders.
Sealed Bids clearly and appropriately marked will be received no later than
Wednesday, June 17, 2020 at 11:00 AM local time at the office of:
The Corporation of the Municipality of Bayham
56169 Heritage Line
Straffordville, ON N0J 1Y0
There will be no extensions granted to the Bid Close date and time.
Lowest or any tender not necessarily accepted.
DATED at the Municipality of Bayham this 26th day of May 2020.
Municipality of Bayham
P.O. Box 160, 56169 Heritage Line
Straffordville, ON, N0J 1Y0
Telephone: 519-866-5521
BIDDING OPPORTUNITY
QUOTATIONS ARE BEING SOUGHT BY
THE MUNICIPALITY OF BAYHAM FOR THE FOLLOWING
RFT 20-04 Contractor Winter Maintenance
The successful bidder will be required to enter into an agreement with the Municipality
of Bayham, provide proof of liability insurance coverage and WSIB coverage, as
applicable, and comply with requirements of all applicable legislation including the
Occupational Health and Safety Act.
Complete information and documents may be obtained from the Municipality of Bayham
website https://www.bayham.on.ca/pages/bids-tenders.
Sealed Bids clearly and appropriately marked will be received no later than Tuesday,
June 30, 2020 at 11:00 AM local time at the office of:
The Corporation of the Municipality of Bayham
56169 Heritage Line
Straffordville, ON N0J 1Y0
There will be no extensions granted to the Bid Close date and time.
Lowest or any tender not necessarily accepted.
DATED at the Municipality of Bayham this 1st day of June 2020.
Municipality of Bayham
P.O. Box 160, 56169 Heritage Line
Straffordville, ON, N0J 1Y0
Telephone: 519-866-5521
NOTICE OF SERVICE DISRUPTION
Municipal Website – Weblink & Forms
Please be advised June 5 – June 9, 2020 the Municipal Website will experience reduced
functionality of Weblink, used to view Agendas, By-laws and Minutes and Forms while the
Municipality of Bayham conducts information technology infrastructure upgrades and
alterations.
During this time please do not hesitate to utilize the following communication options:
T: 519-866-5521
E: Bayham@Bayham.on.ca
F: 519 -866 -3884
After Hours Municipal Emergency Contact
T: 519 -435 -6454
For additional information please do not hesitate to contact the Municipality of Bayham.
DATED at the Municipality of Bayham this 28th day of May, 2020.
Municipality of Bayham
P.O. Box 160, 56169 Heritage Line
Straffordville, ON, N0J 1Y0
Telephone: 519-866-5521
bayham@bayham.on.ca
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO|Clerk
DATE: June 4, 2020
REPORT: CAO-27/20 SUBJECT: ONTARIO REGULATION 507/18 (BROADER PUBLIC SECTOR: ENERGY
REPORTING AND CONSERVATION AND DEMAND MANAGEMENT PLANS) BACKGROUND
On January 1, 2019, the Green Energy Act, 2009 was repealed, along with its regulations. Select
conservation and energy efficiency initiatives, such as the Broader Public Sector Energy Reporting
Regulation, were moved to the Electricity Act, 1998. Ontario Regulation 397/11 (Energy
Conservation and Demand Management Plans) was replaced by Ontario Regulation 507/18
(Broader Public Sector: Energy Reporting and Conservation and Demand Management Plans). No
changes were made to Ontario Regulation 397/11 when it was replaced with Ontario Regulation
507/18.
Ontario Regulation 507/18 Broader Public Sector: Energy Reporting and Conservation and Demand
Management Plans enacted under the Electricity Act, 199 8 dictates the process for the compilation,
submission and publication of annual energy reports and energy conservation and demand
management plans.
Section 5 of Ontario Regulation 507/18 specifically states that on or before July 1st annually, each
broader public sector organization must compile, submit and publish a summary of the
organizations two years previous calendar year annual energy consumption and greenhouse gas
emissions which must include a list of the energy consumption and greenhouse gas emissions for
the year with respect to each operational category. Further, on or before July 1 of each year, each
broader public sector organization must compile, submit and publish a summary of the
organization’s annual energy consumption and greenhouse gas emissions which must include a list
of the energy consumption and greenhouse gas emissions for the year with respect to each
operational category.
DISCUSSION
The Municipality of Bayham has tracked and analyzed operation energy and energy efficiency data
since 2011.
The Municipality of Bayham Municipal Energy Plan - Local Action Plan on GHG Emissions satisfies
the requirements of Ontario Regulation 507/18.
TERMINOLOGY
Green House Gas Emissions - kgCO 2e/yr
The kilograms (kg) of equivalent carbon dioxide (CO 2) units of Green House Gas emissions
attributed to the energy purchased and consumed for each operation. Green House Gas emission
factors are based on Environment Canada’s National Inventory.
Green House Gas Intensity - CO 2e/m2
The equivalent carbon dioxide (CO 2) units of Green House Gas emissions per square metre of an
operation.
Energy Use - ekWh/yr
The equivalent kilowatt hours of energy used per year for each operation. Energy Use is calculated
by converting all energy used during the year to equivalent kilowatt hours (ekWh).
Energy intensity - ekWh/ m2
The equivalent kilowatt hours (ekWh) per square metre of each operation. Energy Intensity is
calculated based on all of the energy purchased and consumed for each operation relative to floor
area.
RECOMMENDATION
1.THAT Report CAO-27/20 re Ontario Regulation 507/18 (Broader Public Sector: Energy
Reporting and Conservation Demand Management Plans) be received for information;
2.AND THAT the updated Municipality of Bayham Municipal Energy Plan - Local Action Plan
on GHG Emissions be reposted on the municipal website in accordance with Ontario
Regulation 507/18.
Respectfully Submitted by:
Paul Shipway
CAO|Clerk
Facility Annual Flow (ML)Electricity (Kwh)Natural Gas (m3)Annual Flow (ML)Electricity (Kwh)Natural Gas (m3)Annual Flow (ML)Electricity (Kwh)Natural Gas (m3)Annual Flow (ML)Electricity (Kwh)Natural Gas (m3)Annual Flow (ML)Electricity (Kwh)Natural Gas (m3)Annual Flow (ML)Electricity (Kwh)Natural Gas (m3)Annual Flow (ML)Electricity (Kwh)Natural Gas (m3)Annual Flow (ML)Electricity (Kwh)Natural Gas (m3)Centre St. Booster Pump 1.36 1,682.000.00 7.02 3,745.000.00 0.95 3,590.000.00 1.00 1,402.000.00 0.89 3,637.000.00 1.00 4,293.000.00 65.00 5,296.000.00 0.00 4,768.00Eden Community Centre 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,208.007,086.800.00 9,524.008,552.17 0.00 9,254.0010,031.45 0.00 8,444.009,558.800.00 6,651.008,298.65 0.00 5,293.00Edison Museum 0.00 0.00 0.00 0.00 682.001,473.000.00 1,541.002,041.100.00 1,923.003,152.700.00 4,242.002,751.300.00 105,272.003,220.200.00 9,988.002,695.000.00 10,675.002,316.20Interpretive Centre 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 191.000.00 0.00 847.000.00 0.00 2,333.000.00 0.00 899.00Municipal Office (9344 Plank Rd.) 0.00 6,954.004,146.000.00 6,954.004,146.000.00 25,205.004,859.600.00 28,465.004,907.200.00 39,314.006,319.700.00 31,286.005,235.900.00 32,256.004,365.500.00 34,823.005,123.60Port Burwell Beach Washrooms0.00 12,557.000.00 0.00 7,772.000.00 0.00 6,676.000.00 0.00 1,294.000.00 0.00 2,586.000.00 0.00 7,439.000.00 0.00 9,888.000.00 0.00 9,133.00Port Burwell Fire Station 0.00 41,412.0011,127.500.00 38,948.009,071.000.00 47,640.008,019.400.00 41,581.008,113.800.00 44,012.009,455.700.00 53,978.008,248.500.00 44,108.002,476.200.00 11,437.006,984.90Port Burwell Fire Station (Old) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 159.000.00 0.00 228.002.80 0.00 102,519.001,810.900.00 5,224.003,936.100.00 12,232.00Port Burwell Library0.00 7,040.002,164.600.00 6,517.001,841.000.00 8,074.001,709.800.00 7,739.002,015.09 0.00 7,585.002,085.900.00 8,306.001,883.800.00 8,702.001,459.800.00 12,317.002,063.40Port Burwell Lighthouse 0.00 2,483.000.00 0.00 1,610.000.00 0.00 1,772.000.00 0.00 1,947.000.00 0.00 1,232.000.00 0.00 2,256.000.00 0.00 2,783.000.00 0.00 3,640.00Port Burwell Marine Museum 0.00 8,607.005,174.000.00 6,661.004,051.000.00 6,783.000.00 0.00 7,077.000.00 0.00 6,551.004,977.600.00 8,219.004,278.700.00 7,910.003,613.200.00 9,259.004,070.90Port Burwell OPP 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30.00 0.00 0.00 100,018.000.00 0.00 152.000.00 0.00 763.00Port Burwell Public Works 0.00 0.00 0.00 0.00 692.003,630.000.00 4,500.003,851.800.00 3,729.005,410.100.00 5,324.004,986.100.00 5,883.004,489.300.00 5,002.003,034.800.00 6,060.004,986.20Public Works Garage 0.00 36,219.0022,002.000.00 37,673.0017,097.000.00 33,366.0017,771.600.00 38,669.0020,739.000.00 43,882.0022,746.600.00 44,940.0020,017.600.00 36,360.0013,318.800.00 56,197.0019,113.36Pumping Station No. 1 33.73 26,447.0030.87 28.93 25,940.0081.00 26.00 23,336.0084.20 22.91 22,860.0044.90 27.12 25,260.0075.60 28.09 35,400.00367.5024.7428,894.001,358.000.00 27,323.00825.16Pumping Station No. 2 63.63 22,094.0062.70 61.70 19,009.00185.0058.08 17,665.00182.1058.38 16,774.0046.90 61.85 17,662.00153.701.00 18,076.0097.20 64.63 19,941.000.00 0.00 21,237.00Pumping Station No. 3 9.54 3,056.000.00 9.25 2,829.000.00 8.71 2,924.000.00 8.76 3,027.000.00 9.28 3,069.000.00 1.00 3,285.000.00 9.69 3,328.000.00 0.00 3,935.00Pumping Station No. 4 1.59 1,353.000.00 1.54 1,250.000.00 1.45 1,327.000.00 1.46 1,208.000.00 1.55 1,139.000.00 1.00 1,073.000.00 1.61 1,201.000.00 0.00 1,408.00Pumping Station No. 5 113.26 37,030.00280.10106.06 37,854.00301.0098.60 29,397.00367.6095.88 42,840.0075.30 104.43 40,140.00194.7051.46 49,620.00267.00105.55 38,035.000.00 0.00 32,106.00Pumping Station No. 6 166.59 56,729.00468.40154.69 53,948.00613.00143.88 46,680.00351.90137.93 54,240.00185.40153.21 26,640.00502.901.00 70,440.00301.30147.93 63,424.000.00 0.00 55,760.00Pumping Station No. 7 10.52 3,182.000.00 10.61 3,171.000.00 9.83 2,810.000.00 8.96 2,780.000.00 10.45 3,554.000.00 1.00 5,150.000.00 6.04 3,208.000.00 0.00 3,938.00Pumping Station No. 8 70.146,556.000.00 70.70 6,771.000.00 65.56 7,710.000.00 59.71 7,050.000.00 69.69 5,610.000.00 1.00 8,990.000.00 43.85 7,766.000.00 0.00 8,257.00Richmond Community Water11.56 26,391.001,038.9011.46 24,958.001,232.0010.49 25,688.001,139.9010.57 26,296.001,081.0010.99 26,577.000.00 10.50 21,489.000.00 10.81 66,399.000.00 0.00 30,260.00SCC Food Booth 0.00 1,860.005.60 0.00 1,715.005.00 0.00 382.000.00 0.00 55.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Staffordville Fire Hall 0.00 19,372.009,000.000.00 19,903.008,487.000.00 22,102.007,889.100.00 26,216.0010,685.600.00 25,754.0011,600.800.00 26,321.009,045.800.00 25,839.007,540.900.00 23,777.008,748.10Straffordville Community Center0.00 139,754.0011,633.000.00 82,393.009,743.000.00 39,007.007,122.600.00 57,348.004,918.600.00 82,800.006,923.500.00 155,040.008,692.000.00 108,151.005,073.200.00 109,898.007,358.50Straffordville Library0.00 19,019.001,165.100.00 18,254.001,041.000.00 18,021.001,089.300.00 18,160.001,238.200.00 18,849.001,356.000.00 20,362.001,196.200.00 21,689.00805.700.00 22,554.00979.90Vienna Community Center0.00 60,963.0053.30 0.00 53,590.00426.000.00 61,007.00774.200.00 59,844.00699.200.00 71,149.00665.500.00 69,604.00704.700.00 67,253.00741.500.00 54,912.00794.80Vienna Library 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,814.000.00 0.00 10,156.00Wastewater Treatment Plant 244.52 449,520.000.00 233.24465,360.000.00 216.72 425,040.000.00 204.30478,800.000.00 230.64503,861.000.00 249.26 237,242.000.00 233.52 543,401.000.00 0.00 514,101.00TOTAL 726.44990,280.0068,352.07695.20928,199.0063,423.00640.28 866,451.0064,341.00609.85 961,007.0071,865.16680.09 1,020,132.0084,829.85346.301,205,792.0079,415.40713.37 1,181,996.0058,717.350.00 1,097,118.0063,365.02201820112017 2016 2015 20142013 2012
Facility GHG Emissions (Kg)Energy Intensity (ekWh/sqft)Energy Intensity (ekWh/Mega Litre)GHG Emissions (Kg)Energy Intensity (ekWh/sqft)Energy Intensity (ekWh/Mega Litre)GHG Emissions (Kg)Energy Intensity (ekWh/sqft)Energy Intensity (ekWh/Mega Litre)GHG Emissions (Kg)Energy Intensity (ekWh/sqft)Energy Intensity (ekWh/Mega Litre)GHG Emissions (Kg)Energy Intensity (ekWh/sqft)Energy Intensity (ekWh/Mega Litre)GHG Emissions (Kg)Energy Intensity (ekWh/sqft)Energy Intensity (ekWh/Mega Litre)GHG Emissions (Kg)Energy Intensity (ekWh/sqft)Energy Intensity (ekWh/Mega Litre)GHG Emissions (Kg)Energy Intensity (ekWh/sqft)Energy Intensity (ekWh/Mega Litre)Centre St. Booster Pump 49.70 0.00 1,236.76133.13 0.00 533.86 127.62 0.00 3,778.95 56.85 0.00 1,402.00145.52 0.00 4,081.93 326.32 0.00 4,293.00508.63 0.00 81.48 467.45 99.33 0.11Eden Community Centre 0.00 0.00 0.00 0.00 0.00 0.00 13,548.0810.83 0.00 16,555.1413.67 0.00 19,335.99 15.78 0.00 18,713.9714.98 0.00 16,328.41 12.91 0.00 518.93 0.72 0.00Edison Museum 0.00 0.00 0.00 2,809.1411.74 0.00 3,913.7416.69 0.00 6,038.55 25.45 0.00 5,371.41 24.05 0.00 14,090.13 100.21 0.00 6,054.49 27.75 0.00 5,425.65 25.35 0.00Interpretive Centre 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7.64 0.24 0.00 64.38 1.06 0.00 224.06 2.92 0.00 88.14 1.12 0.00Municipal Office (9344 Plank Rd.) 8,044.02 11.49 0.00 8,085.7411.49 0.00 10,083.6817.31 0.00 10,431.8818.16 0.00 13,521.19 23.98 0.00 12,277.25 19.58 0.00 11,351.4017.71 0.00 13,100.8620.11 0.00Port Burwell Beach Washrooms 371.03 27.90 0.00 276.28 17.27 0.00 237.32 14.84 0.00 52.47 2.88 0.00 103.47 5.75 0.00 565.45 16.53 0.00 949.64 21.97 0.00 895.40 20.30 0.00Port Burwell Fire Station 22,261.59 40.94 0.00 18,534.4034.71 0.00 16,855.2034.07 0.00 17,026.2032.77 0.00 19,638.1737.05 0.00 19,697.81 36.32 0.00 8,917.7018.06 0.00 14,327.12 21.97 0.00Port Burwell Fire Station (Old) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6.45 0.04 0.00 14.42 0.07 0.00 11,216.41 31.22 0.00 7,943.41 12.07 0.00 1,199.23 3.14 0.00Port Burwell Library 4,300.47 15.81 0.00 3,712.31 13.73 0.00 3,519.61 13.81 0.00 4,123.5815.34 0.00 4,247.1415.66 0.00 4,192.92 14.91 0.00 3,595.6812.75 0.00 5,108.6818.02 0.00Port Burwell Lighthouse 73.37 6.21 0.00 57.23 4.03 0.00 62.99 4.43 0.00 78.95 4.87 0.00 49.29 3.08 0.00 171.48 5.64 0.00 267.28 6.96 0.00 356.87 9.10 0.00Port Burwell Marine Museum 10,036.42 21.93 0.00 7,895.72 17.14 0.00 241.12 2.34 0.00 286.96 2.44 0.00 9,672.9020.50 0.00 8,714.17 18.51 0.00 7,590.89 15.97 0.00 8,604.31 18.11 0.00Port Burwell OPP 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.20 0.02 0.00 7,602.57 74.09 0.00 14.60 0.11 0.00 74.80 0.57 0.00Port Burwell Public Works 0.00 0.00 0.00 6,887.5826.18 0.00 7,442.2830.29 0.00 10,379.6840.82 0.00 9,639.87 38.88 0.00 8,934.77 35.73 0.00 6,218.07 24.84 0.00 10,021.1739.37 0.00Public Works Garage 42,667.7720.30 0.00 33,663.25 16.49 0.00 34,785.5616.71 0.00 40,777.6619.48 0.00 44,761.1021.48 0.00 41,261.79 19.37 0.00 28,672.9013.38 0.00 41,645.79 19.50 0.00Pumping Station No. 1 839.82 0.00 793.88 1,075.260.00 926.28 988.73 0.00 932.06 1,011.82 0.00 1,018.83 1,153.61 0.00 961.08 3,385.63 0.00 1,399.485,342.45 0.00 1.75 4,238.81 77.12 0.00Pumping Station No. 2 771.38 0.00 357.71 1,025.500.00 339.96 972.24 0.00 337.45 768.82 0.00 295.88 997.26 0.00 311.99 1,557.760.00 19,109.02 1,915.13 0.00 0.31 2,082.0845.38 0.00Pumping Station No. 3 90.30 0.00 320.19 100.57 0.00 305.68 103.94 0.00 335.63 122.74 0.00 345.71 122.79 0.00 330.82 249.70 0.00 3,285.00319.62 0.00 0.34 385.79 327.92 0.00Pumping Station No. 4 39.98 0.00 850.57 44.44 0.00 810.39 47.17 0.00 913.91 48.98 0.00 827.96 45.57 0.00 736.74 81.56 0.00 1,073.00115.34 0.00 0.74 138.04 117.33 0.00Pumping Station No. 5 1,623.73 0.00 353.22 1,914.71 0.00 387.08 1,740.000.00 337.76 1,879.440.00 455.17 1,974.15 0.00 404.20 4,276.51 0.00 1,019.49 3,652.880.00 0.36 3,147.67 68.60 0.00Pumping Station No. 6 2,561.800.00 370.41 3,076.700.00 390.87 2,324.69 0.00 350.44 2,549.85 0.00 407.52 2,016.69 0.00 208.77 5,923.93 0.00 73,642.15 6,091.240.00 0.43 5,466.71 119.15 0.00Pumping Station No. 7 94.02 0.00 302.44 112.72 0.00 299.01 99.89 0.00 285.74 112.72 0.00 310.37 142.20 0.00 339.97 391.46 0.00 5,150.00308.10 0.00 0.53 386.08 328.17 0.00Pumping Station No. 8 193.72 0.00 93.47 240.70 0.00 95.77 274.08 0.00 117.60 285.86 0.00 118.06 224.46 0.00 0.08 683.35 0.00 8,990.00745.85 0.00 0.18 809.52 688.08 0.00Richmond Community Water 2,743.97 0.00 3,237.803,216.460.00 3,320.37 3,068.280.00 3,604.71 3,110.02 0.00 3,575.041,063.37 0.00 2,419.39 1,633.42 0.00 2,045.79 6,376.960.00 6.14 2,966.69 55.52 0.01SCC Food Booth 65.55 1.92 0.00 70.42 1.77 0.00 13.58 0.38 0.00 2.23 0.06 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Staffordville Fire Hall 17,588.05 18.96 0.00 16,753.2618.14 0.00 15,701.03 17.46 0.00 21,265.49 23.04 0.00 22,963.23 24.56 0.00 19,102.95 20.18 0.00 16,738.61 17.47 0.00 18,870.49 19.24 0.00Straffordville Community Center 26,123.12 32.92 0.00 21,349.29 23.24 0.00 14,852.8014.34 0.00 11,624.5813.70 0.00 16,402.6719.55 0.00 28,218.23 30.93 0.00 19,978.35 20.26 0.00 24,686.5823.51 0.00Straffordville Library 2,764.7414.95 0.00 2,617.0413.96 0.00 2,700.07 14.09 0.00 3,077.33 14.91 0.00 3,317.8615.84 0.00 3,809.32 15.75 0.00 3,606.29 14.41 0.00 4,063.82 15.70 0.00Vienna Community Center 1,902.11 9.05 0.00 2,710.42 8.55 0.00 3,632.4010.18 0.00 3,748.489.89 0.00 4,104.95 11.50 0.00 6,623.0611.34 0.00 7,860.8811.05 0.00 6,886.249.32 0.00Vienna Library 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 654.42 3.41 0.00 995.69 5.08 0.00Wastewater Treatment Plant 13,282.42 0.00 1,838.3616,542.62 0.00 1,995.1815,109.32 0.00 1,961.21 19,414.380.00 2,343.5820,159.980.00 2,184.6018,033.240.00 951.80 52,188.23 0.00 2.43 50,402.4648.13 0.01TOTAL 158,489.06222.39 9,754.83 152,904.85 218.449,404.45 152,445.43 217.77 12,955.47 174,837.13 237.52 11,100.12 201,198.11 277.98 11,979.56 241,799.56466.35 120,958.72 224,531.50253.98 94.69 227,361.062,244.95 0.14201820112017 2016 2015 20142013 2012
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW No. 2020-053
BEING A BY-LAW TO REQUIRE THE CONVEYANCE OF LAND FOR A PARK OR OTHER
PUBLIC RECREATIONAL PURPOSES AND/OR CASH-IN-LIEU OF PARKLAND
DEDICATION AS A CONDITION OF DEVELOPMENT OR REDEVELOPMENT.
WHEREAS Sections 42, 51.1 and 53 of the Planning Act, RSO 1990, Chapter P.13, as
amended, authorizes the enactment of by-laws respecting the conveyance to the Council of the
Corporation of the Municipality of Bayham of land for park or other public recreational purposes
as a condition of development or redevelopment of land within the Municipality;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham has established
an Official Plan that contains specific policies with respect to the provision of lands for park or
other public recreational purposes and this By-law is intended to be in conformity with such
policies;
THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows:
Definitions
1) THAT for the purposes of this By-Law, the following definitions shall apply:
“Act” shall mean the Planning Act, as amended;
“Cash-in-lieu” shall mean the payment of funds equivalent to the value of the amount of
land that the Municipality would otherwise have been entitled to acquire for park or other
public recreational purposes as part of a development;
“Consent” means the process referred to in Section 53 of the Act;
“Development”, which includes redevelopment, means the construction, erection, or
placing of one or more buildings or structures on land or the making of an addition or
alteration to a building or structure that has the effect of substantially increasing the size
or usability thereof, including the addition of a second or third dwelling unit or the
addition of a residential dwelling unit to a commercial building accessory to the
commercial use;
“Mixed-Use” shall mean the use of land, buildings and structures intended and designed
to contain both residential and non-residential uses within the same building or on
discrete portions of the same property;
“Municipality” shall mean The Corporation of the Municipality of Bayham;
“Public Use” shall mean the use of lands for public purposes by a public authority
including a Federal, Provincial, County or municipal government or a publicly-funded
school, college or university.
“Subdivision” shall mean the process referred to in Section 51 of the Act.
Geographic Applicability
2) THAT this by-law applies to Development within the geographic boundaries of the
Municipality of Bayham.
By-law 2020-053 2
Official Plan Policy and Dedication Rates
3) THAT parkland dedication and/or cash-in-lieu of parkland shall be required for
Development in accordance to the Municipality of Bayham Official Plan Section 8.18
Parkland Dedication policy and rates, as attached hereto as Schedule “A”, in accordance
with the Act.
Timing of Land Conveyance
4) THAT the conveyance of land for public park or other public recreational purposes
pursuant to this By-law, shall be required as follows:
(a) As a condition of approval of a plan of subdivision or condominium prior to the
release of the plan for registration;
(b) Prior to the approval of a description under Section 50 of the Condominium Act,
R.S.O. 1990, Chapter c.76;
(c) As a condition of approval of a consent prior to release of conditions for a consent;
(d) Prior to the execution of a site plan agreement;
(e) Prior to the issuance of a building permit for land proposed for Development; or
(f) Otherwise in accordance with the terms of an agreement entered into between the
owner of the land and the Municipality.
Cash-in-Lieu of Land
5) THAT the value of land shall be determined subject to Section 42 of the Act:
(a) As of the day before the day of the issuance of the building permit in respect of the
Development, or, where more than one building permit is required for the Development,
as of the day of the issuance of the first building permit.
(b) In the case of a consent for residential purposes, or in the case of a consent for
commercial or industrial purposes, prior to the issuance of the building permit in respect
of the Development, or, where more than one building permit is required for the
Development, as of the day of the issuance of the first building permit, the owner is
required to convey payment of Cash-in-lieu in accordance with the following:
(i) the payment collected by the Municipality in the amount payable provided for
on Schedule ”B” of this By-law, or any amending By-law; or,
(ii) the owner has the option to retain an independent accredited real-estate
appraiser to provide an opinion of value, conducted to the satisfaction of the
municipal staff, with all costs associated with the appraisal to be borne by the
owner of the property, in accordance to the rates provided for on Schedule “A” to
this By-law, or any amending By-law.
Timing of Payment
6) THAT for a subdivision, condominium, consent, site plan or building permit, cash-in-lieu
By-law 2020-053 3
of parkland shall be paid prior to the issuance of a building permit.
7) THAT for consents provisionally approved prior to the passing of this By-law, and where
a condition has been imposed requiring the payment of Cash-in-lieu, Cash-in-lieu shall
be collected by the Municipality in the amount payable provided for on Schedule “B” of
this By-law, or any amending By-law, and paid in accordance with the imposed
condition.
Credit for Previous Conveyance or Cash-in-Lieu
8) THAT in accordance with Section 42(7) of the Act, land and/or cash-in-lieu required to
be conveyed and/or paid to the Municipality for park or other public recreation purposes
pursuant to this by-law shall be reduced by the amount of land or cash-in-lieu previously
received by the Municipality pursuant to sections 42, 51.1 or 53 of the Act in respect of
subsequent development.
Exemptions
9) THAT notwithstanding any other provisions of this By-law, this By-law shall not apply to
any of the following:
(a) Where the proposed Development, pursuant to section 41 or 51 of the Act, is for a
Public Use as defined in this By-law;
(b) Where the Development consists of making an addition or alteration to a residential
building, provided the number of dwelling units within the residential building is not
increased;
Force and Effect
10) THAT this By-law shall come into force and take effect on the day of the final passing
thereof.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 21st DAY OF
MAY 2020.
MAYOR CLERK
By-law 2020-053 4
SCHEDULE “A”
TO BY-LAW 2020-053
Municipality of Bayham Official Plan, as amended, excerpt:
8.18 Parkland Dedication
In order to acquire and develop parks and open space areas, the Municipality shall require
parkland dedication and cash-in-lieu of parkland in accordance with the following polices:
8.18.1 A dedication of five percent of the gross area of land proposed for development or
redevelopment and/or a dedication rate of one hectare per 300 units or the equivalent
cash-in-lieu, of the gross area of lands being subdivided for residential purposes.
8.18.2 A dedication of two percent of the gross area of land proposed for development or
redevelopment or the equivalent cash-in-lieu, of the gross area of lands being
subdivided for commercial and industrial purposes.
8.18.3 Where land in a draft plan of subdivision is to be used for any use other than residential,
industrial or commercial purposes, Council may require conveyance of land for park
purposes or equivalent cash-in-lieu at a rate of five percent (5%) of the gross area of the
land proposed for development.
8.18.4 The monies received from cash in lieu payments may be used to purchase park and
open space areas elsewhere in the Municipality or, for any other public recreational
purpose.
8.18.5 The Municipality may accept cash-in-lieu of the land dedication to be paid into a special
account and used as specified in the Planning Act. Council will consider cash-in-lieu of
parkland dedication under the following circumstances:
a) where the required land dedication fails to provide an area of suitable shape, size or
location for development as public parkland;
b) where the required dedication of land would render the remainder of the site
unsuitable or impractical for development; and/or,
c) where it is preferable to have consolidated parkland of a substantial size servicing a
wide area.
8.18.6 Where new development or redevelopment is proposed on a site, part of which has
physical limitations or hazards, then such land shall not necessarily be acceptable as
part of the land dedication under the Planning Act. All land dedicated to the Municipality
shall be conveyed in a physical condition satisfactory to the Municipality, and shall meet
minimum standards in terms of drainage, grading and general condition.
By-law 2020-053 5
SCHEDULE “B”
TO BY-LAW 2020-053
1. Cash-in-Lieu of Parkland Fee - Consents for residential purposes:
In the case of a consent pursuant to Section 53 of the Planning Act, the payment of
Cash-in-lieu of land for each created lot as follows:
Amount
$2000.00
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW No. 2020- 054
BEING A BY-LAW TO CONSIDER EXEMPTION BY CASH-IN-LIEU OF THE PROVISION OF
PARKING REQUIREMENTS IN ZONING BY-LAW Z456-2003 AS A CONDITION OF
DEVELOPMENT OR REDEVELOPMENT
(“CASH-IN-LIEU OF PARKING BY-LAW”)
WHEREAS Section 40 of the Planning Act, RSO 1990, Chapter P.13, as amended, provides
that where an owner or occupant of a building is required under a by-law of a local municipality
to provide and maintain parking facilities on land that is not part of a highway, the council of the
municipality and such owner or occupant may enter into an agreement exempting the owner or
occupant, to the extent specified in the agreement, from the requirement of providing or
maintaining the parking facilities.
AND WHEREAS the Council of the Corporation of the Municipality of Bayham has established
an Official Plan that contains specific policies with respect to the provision of cash-in-lieu of
parking and this By-law is intended to be in conformity with such policies;
THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) Definitions:
“Act” shall mean Planning Act, as amended’
“Council” shall mean the Municipal Council of The Corporation of the Municipality of
Bayham;
“Planning Coordinator” shall mean the Planning Coordinator of The Corporation of the
Municipality of Bayham
2) THAT the criteria for considering applications for exemption from the parking
requirements of Zoning By-Law No. Z456-2003, shall be in accordance with the
Municipality of Bayham Official Plan Section 8.19 Cash-in-Lieu of Parking, as attached
hereto as Appendix 1, in accordance with the Act.
3) THAT the exemption shall be by site-specific agreement between the owner and the
Municipality, which shall provide among other matters for a parking levy in the amount of
ONE THOUSAND ($1,000.00) DOLLARS for each parking space below the number
which would have been required by By-Law Z456-2003 had not the exemption been
granted.
4) THAT the amount referred to in Paragraph (3) above shall be reviewed by the Planning
Coordinator and/or designate(s) on a five-year basis to ensure it remains appropriate.
5) THAT the Planning Coordinator and/or designate(s) are authorized to recommend to
Council for consideration request for such exempting agreement(s).
6) THAT when applications for minor variance which would have the effect of reducing
parking spaces are considered, that the Committee of Adjustment consider whether or
not they should more appropriately be considered by Council pursuant to Section 40 of
the Act, as amended.
By-law 2020-054 2
7) THAT the Exemptions under these criteria shall be by agreement pursuant to Section 40
of the Act, as amended.
8) THAT this By-law shall come into force and take effect on the day of the final passing
thereof.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 21st DAY OF
MAY 2020.
MAYOR CLERK
By-law 2020-054 3
Appendix 1
Municipality of Bayham Official Plan, as amended, excerpt:
8.19 Cash-in-lieu of Parking
In order to acquire and develop public parking areas, The Municipality may accept cash-in-lieu
of the provision of on-site parking into a special account and used as specified in the Planning
Act. The monies received from cash in lieu payments shall be used to purchase public parking
elsewhere in the Municipality or for any other public parking purpose. Council may consider
acceptance of cash-in-lieu of vehicular parking under the following circumstances:
a) Where the required provision of on-site parking is restricted or limited due to the
available lot area, the shape, physical limitations of the land or the location of parking for
the intended use;
b) Where the required provision of on-site parking would render the remainder of the site
unsuitable or impractical for development; and
c) Where it is preferable and in the public interest to have consolidated publically
accessible parking located elsewhere in the Municipality.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW No. 2020-055
BEING A BY-LAW TO REQUIRE APPLICANTS TO CONSULT WITH THE MUNICIPALITY OF
BAYHAM PRIOR TO SUBMISSION OF A DEVELOPMENT APPLICATION
(“PRE-CONSULTATION BY-LAW”).
WHEREAS Sections 22(3.1), 34(10.0.1) and 41(3.1) of the Planning Act, RSO 1990, Chapter P.13,
as amended, provides that Municipal Council may, by by-law, require an applicant to consult with the
municipality before submitting a request to amend the Official Plan or before applying for an
amendment to the Zoning By-law Z456-2003 or before submitting plans and drawings for site plan
approval;
AND WHEREAS the Municipality of Bayham Official Plan contains provisions, as in Section 8.5.1.1
and 8.5.1.2, as attached hereto as Appendix 1, requiring pre-application consultation for Official Plan
Amendments, Zoning By-law Amendments and Site Plans;
AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it appropriate
to require pre-application consultation with applicants submitting development applications to have
an opportunity, in consultation with the applicant, to clarify the information and materials that the
applicant may be required by the municipality to submit with the application;
THEREFORE the Council of The Corporation of the Municipality of Bayham enacts as follows:
1) Definitions:
“Act” shall mean Planning Act, as amended’
“Applicant” shall mean:
(i) a person or public body requesting Council to amend the Official Plan of The
Corporation of the Municipality of Bayham under section 22 of the Act;
(ii) a person or public body applying to Council to amend the Municipality of Bayham
Zoning By-law Z456-2003, under section 34 of the Act;
(iii) a person applying for Site Plan approval of plans and drawings under Section 41 of
the Act;
“Council” shall mean the Municipal Council of The Corporation of the Municipality of Bayham;
“Planning Coordinator” shall mean the Planning Coordinator of The Corporation of the
Municipality of Bayham
“Record of Consultation” shall mean:
(i) the date, or dates, that the Consultation Meeting is held;
(ii) a copy of a written summary of the proposed application to amend the Official Plan, to
amend the Zoning By-law, or to obtain Site Plan Approval, as the case may be;
(iii) a copy of a written statement identifying the information and materials from Section
8.5.1 of the Municipality of Bayham Official Plan that may need to be submitted with
an application.
2) THAT the Planning Coordinator and/or designate(s) are authorized to:
(i) conduct pre-application consultations for Official Plan Amendments, Zoning By-law
Amendments and Site Plans;
By-law 2020-055 2
(ii) identify the information and material necessary for processing Official Plan
Amendments, Zoning By-law Amendments and Site Plans;
a. prior to submission and acceptance of a development application, as items
necessary for the application to be deemed complete under the Act and
Municipality of Bayham Official Plan; and,
b. during the processing of development applications in cases where information
and materials cannot reasonably be provided at the time of submission of the
application.
(iii) waive the requirement for a pre-application consultation when, in her/his opinion, it
has been deemed to be unnecessary for a complete review of the application.
3) THAT an applicant shall:
(i) Provide payment of pre-consultation fee, in the amount payable provided for in the
Corporation of the Municipality of Bayham Rates and Fees By-law No. 2019-025, as
amended, or any amending by-law, to the Municipality;
(ii) deliver to the Planning Coordinator or designate(s), a written summary of the
applicant’s proposed application; and,
(iii) include in the written summary, the location of the subject property, the current use of
the property, and a short summary of the proposed application including servicing
requirements and financing requirements.
4) THAT applicants shall pre-consult with municipal staff prior to submission of Official Plan
Amendments, Zoning By-law Amendments and Site Plan applications in order to identify the
information necessary to the processing of an application.
5) THAT the Planning Coordinator or designate(s) shall:
(i) determine the written form or format of the Record of Consultation;
(ii) determine whether the applicant’s written summary shall be submitted at the date of
the Consultation Meeting or prior to the Consultation Meeting;
(iii) determine whether more information or material is required from the applicant other
than the information contained in the written summary, for the purpose of conducting
the Consultation Meeting;
(iv) prepare a Record of Consultation; and,
(v) deliver the Record of Consultation to the applicant within thirty (30) days of the date of
the last consultation meeting.
6) THAT this By-law shall come into force and take effect on the day of the final passing thereof.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 21st DAY OF MAY
2020.
MAYOR CLERK
By-law 2020-055 3
Appendix 1
Municipality of Bayham Official Plan, as amended, excerpt:
8.5.1 Amendments
8.5.1.1 The Municipality may by by-law require a Pre-application Consultation meeting with an
applicant prior to the submission of a complete land use planning application. The
applications shall include any privately initiated planning application as provided for through
the Planning Act. The purpose of the meeting is to identify the complete application
requirements related to reports or background studies for land use planning matters to be
addressed or considered through the land use planning application review process.
8.5.1.2 The Municipality may require reports and background studies needed to make timely and
informed decisions on all land use planning matters in accordance with the requirements of
the Planning Act. Background studies may include but are not limited to:
Land use planning and design;
Environmental and natural heritage;
Natural hazards;
Transportation;
Municipal servicing and infrastructure;
Cultural heritage;
Other land use planning matters arising through the pre application consultation that
are of public health and safety;
Land use justification report;
Agricultural impact assessment; and/or,
Archaeological assessment.
These studies will address how the land use planning application fulfills the requirements of
the Provincial Policy Statement 2014 and its updates and revisions; the County of Elgin
Official Plan; the Bayham Official Plan; the policies and regulations of any public agency or
body having an interest in the application.
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-058
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
THE CORPORATION OF THE COUNTY OF ELGIN
WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement with the Corporation of the County of Elgin for the provision of an
Indemnity Agreement;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule “A” and forming part of this by-law between the
Corporation of the Municipality of Bayham and the Corporation of the County of Elgin
for the provision of an Indemnity Agreement;
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 4th DAY OF
JUNE, 2020.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-059
BEING A BY -LAW TO FURTHER AMEND BY-LAW NO. 2019 -025
A BY -LAW TO ESTABLISH AND REQUIRE THE PAYMENT OF FEES FOR INFORMATION,
SERVICES, ACTIVITIES AND USE OF MUNICIPAL PROPERTY
WHEREAS the Council of the Municipality of Bayham on the 21st day of March , 2019 enacted By-Law
No. 2019-025, being a by-law to establish and require the payment of fees for information, services,
activities and use of municipal property
AND WHEREAS the Council of the Municipality of Bayham did by By-Law No. 2019-034, By-Law No.
2019-039, By-Law No. 2019-047, By-law No. 2019-102, and By-law No. 2020-023 amend By-Law
2019-025;
AND WHEREAS the Council of the Municipality of Bayham deems it necessary to further amend By-
law 2019-025;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
THAT Schedule “A” to By-law 2019-025 be amended as follows:
Insert
Development Services
Description Fee
Preconsultation Fee $500
Zoning By-law – Section 4.12 (Temporary Use
Fee)
$10,000 – Security Deposit
$1,000 – Development Agreement
THAT in all other respects, By-law 2019-025 is hereby confirmed and remains unchanged;
AND THAT this by -law shall come into force and take effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 4th DAY OF JUNE
2020.
______________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-034
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
COUNCIL MEETING HELD JUNE 4, 2020
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held June 4, 2020 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 4th day of June, 2020.
____________________________ _____________________________
MAYOR CLERK