HomeMy WebLinkAboutMay 21, 2020 - CouncilTHE CORPOR ATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, May 21, 2020
7:00 p.m.
The May 21, 2020 Meeting of Council will be held virtually via Zoom and livestreamed on
YouTube.
The Public may watch the Council meeting utilizing the
Municipality of Bayham YouTube Channel:
https://m.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg/featured
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. DELEGATIONS
A. 7:05 p.m. - Rob Foster from Graham Scott Enns re 2019 Draft Financial Statements
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Special Council Meeting held May 11, 2020
B. Statutory Planning Meeting held May 11, 2020 re S & M Hermann
C. Statutory Planning Meeting held May 11, 2020 re Graham Estates Inc.
D. Statutory Planning Meeting held May 11, 2020 re LPRCA (Big Otter Marina Campground)
E. Statutory Planning Meeting held May 11, 2020 re Tesluk & Mulcaster
F. Drainage Public Meeting held May 11, 2020 re Grewal Drain
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
2020 Council Agenda May 21, 2020
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9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Court of Revision re Grewal Drain
B. Notice of Decision re Committee of Adjustment A-02/20 Froese
C. Notice of Decision re Committee of Adjustment A-03/20 Miller
D. Notice of Passing of Zoning By-law Z709-2020 re Graham Estates Inc.
E. Notice of Passing of Zoning By-law Z708-2020 re S & M Hermann
F. Notice of Passing of Zoning By-law Z710-2020 re L.P.R.C.A (Big Otter Marina
Campground)
G. Notice of Passing of Zoning By-law Z711-2020 re Tesluk & Mulcaster
H. Notice of Passing of Zoning By-law Z707-2020 re J & M Thiessen
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-42/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Parkland
Dedication and Cash-in-Lieu of Parkland Dedication Draft By-law 2020-053
B. Report DS-43 /20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Cash -in-
Lieu of Parking – Draft By -Law 2020 -054
C. Report DS-44/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Pre-
Consultation By-law – Draft By-law 2020-055
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Town of Grimsby Resolution re Support for Commercial Rent Assistance Program
B. Long Point Region Conservation Authority minutes of meeting held February 28, 2020
C. Long Point Region Conservation Authority minutes of meeting held April 22 , 2020
D. Elgin County minutes of meeting held April 28, 2020
E. Township of North Frontenac re Framework for Reopening our Province - Residential
Construction in Rural Areas
2020 Council Agenda May 21, 2020
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11.1.2 Requiring Action
A. Elgin County re Integrity Commissioner Contract Extension Letter
11.2 Reports to Council
A. Report CAO-22/20 by Paul Shipway, CAO|Clerk & Lorne James, Treasurer re COVID-19
Pandemic
B. Report CAO-26/20 by Paul Shipway, CAO|Clerk re E-commerce
12. BY-LAWS
A. By-Law No. 2020-056 Being a by-law to authorize the execution of an Agreement
between the Municipality of Bayham and VanGorp Drainage & Excavating Inc. for the
provision of drainage works for the Richmond Branch ‘C’ Drain (This by-law follows the
recommendation in Report DS-31/20 by Bill Knifton, CBO|Drainage Superintendent during
the special meeting of April 27, 2020)
B. By-Law No. 2020-057 Being a by-law to authorize the execution of an Agreement
between the Municipality of Bayham and Paymentus Corporation for the provision of an e-
commerce payment gateway (This by-law follows the recommendation in Report CAO-
26/20 by Paul Shipway, CAO|Clerk during the meeting of May 21 , 2020)
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
A. Confidential Report regarding advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Tribute Resources Inc.)
B. Confidential Report regarding a proposed or pending acquisition or disposition of land by
the municipality or local board; a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board (Creek Rd.)
C. Confidential Report regarding a proposed or pending acquisition or disposition of land by
the municipality or local board; a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board (Provincial Park Lands)
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2020-033 Being a by-law to confirm all actions of Council
16. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
SPECIAL COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Monday, May 11, 2020
6:30 p.m.
Pursuant to Section 4.4.3(a) of Procedural By-law No. 2018-005 the Cancellation of the May 7,
2020 Regular Meeting of Council and the scheduling of the May 11, 2020 Special Meeting of
Council is to permit the Municipality of Bayham to consider planning applications previously
deferred due to Provincial Orders under the Emergency Management and Civil Protection Act.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 6:30 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
A. Councillor Dan Froese declared a conflict of interest with By-law No. 2020-046 and did not
take part in debate or consideration of By-law No. 2020-046 as it pertains to Minor Variance
Application A-02/20 D & T Froese and he is the Applicant.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. Confidential Report regarding advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Tribute Resources Inc.) added as Item 14.1 A.
B. PROCEDURAL MOTION
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By-law be suspended for
the duration of the May 11 , 2020 Special Meeting of Council due to the functional abilities
of the electronic meeting platform.
A recorded vote was held on the Procedural Motion:
Member of Council YES NO
Councillor C. Valerie Donnell X
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Councillor Dan Froese X
Councillor Susan Chilcott X
Deputy Mayor Rainey Weisler X
Mayor Ed Ketchabaw X
TOTAL 5 0
CARRIED
4. ANNOUNCEMENTS
A. Councillor Froese expressed appreciation to the community, Council and staff for the
support and prayers during a difficult time for his family.
5. DELEGATIONS
None.
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Special Meeting held April 27, 2020
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the minutes of the Special Meeting held April 27, 2020 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
Special Council Meeting recessed at 6:35 p.m. in order to conduct the Grewal Drain
Public Meeting and reconvened at 6:39 p.m.
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
A. Elgin County Ontario Provincial Police re 2019 Year End Report
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT correspondence item 9.1.1-A be received for information.
2020 Special Council Minutes May 11, 2020
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CARRIED
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-35/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Site Plan
Agreement – Sandytown Retirement Home Inc.
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report DS-35/20 regarding the Sandytown Retirement Home Inc. site plan
agreement extension be received;
AND THAT Council agrees as per the request to extend the Sandytown Retirement Home
Inc. site plan agreement approved by By-law 2019-049 due to expire on May 16, 2020 for
an additional time period expiring on December 1, 2020.
CARRIED
B. Report DS-36/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning
Application – Thiessen By-law No. Z707-2020
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Report DS-36/20 regarding the Thiessen rezoning application be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held April 2, 2020
associated with this application, there were no written submissions and no oral presentation
regarding this matter and that all considerations were taken into account in Council’s
decision passing this resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by John and Mary Thiessen identified as a portion of 55866
First Street from Village Residential (R1) Zone to site-specific Village Residential (R1-14)
Zone subject to condition of consent application E90/19;
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AND THAT Zoning By-law Z707-2020 be presented to Council for enactment.
CARRIED
C. Report DS-37/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning
Application – Graham Estates Inc. Zoning By-law Z709-2020, Site Plan Agreement –
Graham Estates Inc. By-law 2020-047
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Report DS-37/20 regarding the Graham Estates Inc. rezoning application and site
plan agreement be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held May 11, 2020
associated with this application, there was one written submission in opposition received
April 2, 2020 regarding this matter and that all considerations were taken into account in
Council’s decision passing this resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by Graham Estates Inc. identified as Concession 10 North Part
Lot 17, from Agriculture (A1-A) Zone and Rural Commercial (RC) Zone to site-specific
Rural Industrial (M2-12) Zone to permit the expansion of the Graham Estates Inc.;
AND THAT Zoning By-law Z709-2020 be presented to Council for enactment;
AND THAT By-law No. 2020-047 being a By-law to authorize the execution of a Site Plan
Agreement between Graham Estates Inc. and the Municipality of Bayham for development
at the property known as 56957 Talbot Line be presented to Council for enactment.
CARRIED
D. Report DS-38/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning
Application – Hermann Zoning By-law Z708-2020
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Report DS-38/20 regarding the Hermann rezoning application be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held May 11, 2020
associated with this application, there were no written submissions and no oral
presentations opposing this matter and that all considerations were taken into account in
Council’s decision passing this resolution;
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AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by Susan and Manfred Hermann identified as Concession 6
STR Lot 129 from Rural Residential (RR) Zone to Special Agricultural (A2) Zone and lands
from Special Agricultural (A2) Zone to Rural Residential (RR) Zone and lands from Special
Agricultural (A2) Zone to Agricultural (A1-A) Zone as per Consent Applications E83/19,
E84/19 and E85/19;
AND THAT Zoning By-law Z708-2020 be presented to Council for enactment.
CARRIED
E. Report DS-39/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning
Application – Long Point Region Conservation Authority Zoning By-law Z710-2020, Site Plan
Agreement – Long Point Region Conservation Authority By-law 2020 -048, Development
Agreement – Long Point Region Conservation Authority By-law 2020 -049
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Report DS-39/20 regarding the Long Point Region Conservation Authority rezoning
application, site plan and development agreements be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held May 11, 2020
associated with this application, there were no written submissions regarding this matter and
that all considerations were taken into account in Council’s decision passing this resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by Long Point Region Conservation Authority identified as
Concession 1 Part Lot 11 & 12, from Tourist Commercial (C3), holding Tourist Commercial
(C3(h2)) and Open Space 1 (OS1) to site-specific Tourist Commercial (C3-1) Zone to
permit the expansion of the Big Otter Marina and Campground on the Long Point Region
Conservation Authority lands;
AND THAT Zoning By-law Z710-2020 be presented to Council for enactment;
AND THAT By-law No. 2020-048 being a By-law to authorize the execution of a Site Plan
Agreement between Long Point Region Conservation Authority and the Municipality of
Bayham for development at the property known as 5 Bridge Street Port Burwell be
presented to Council for enactment;
AND THAT By-law 2020-049 being a By-law to authorize the execution of a Development
Agreement between Long Point Region Conservation Authority and the Municipality of
Bayham for development at the property known as 5 Bridge Street Port Burwell be
presented to Council for enactment;
AND THAT Staff be authorized to revise the Agreements, if necessary, in consultation with
the LPRCA to facilitate the execution of the Agreements.
CARRIED
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F. Report DS-40/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning
Application – Tesluk and Mulcaster Zoning By-law Z711-2020
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report DS-40/20 regarding the Tesluk and Mulcaster rezoning application be
received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held May 11, 2020
associated with this application there was one written submission in opposition received May
11, 2020 regarding this matter and that all considerations were taken into account in
Council’s decision passing this resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by Nancy Tesluk and Fred Mulcaster identified as Plan 12 Lot
23, known as 42 Robinson Street, from Central Business District (C1) to Village Residential
(R1) Zone;
AND THAT Zoning By-law Z711-2020 be presented to Council for enactment.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. City of Hamilton re Request to Regulate and Enforce Odour and Lighting Nuisances
Related to the Cultivation of Cannabis Plants
B. Township of Mapleton re A Resolution to Request the Province of Ontario Review the
Farm Property Class Tax Rate Programme in Light of Economic Competitiveness
Concerns between Rural and Urban Municipalities
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT correspondence item 11.1.1-A – 11.1.1-B be received for information.
CARRIED
11.1.2 Requiring Action
11.2 Reports to Council
A. Report CAO-21/20 by Paul Shipway, CAO|Clerk re Capital Item No. PW -01 Baynor South
Bridge
2020 Special Council Minutes May 11, 2020
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Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report CAO-21/20 re Capital Item No. PW-01 Baynor South Bridge be received for
information;
AND THAT staff be directed to bring forward a by-law to authorize the execution of an
agreement with Froese Excavating Ltd. for Capital Item PW -01 in the amount of
$436,979.96+HST.
CARRIED
12. BY-LAWS
Councillor Dan Froese declared a conflict of interest with By-law No. 2020-046 and did not
take part in debate or consideration of By-law No. 2020-046 as it pertains to Minor Variance
Application A-02/20 D & T Froese and he is the Applicant.
A. By-Law No. Z707-2020 Being a by-law to further amend By-Law No. Z456-2003 –
Thiessen (This by-law follows the recommendation in Report DS-36/20 by Margaret
Underhill, Deputy Clerk|Planning Coordinator during the special meeting of May 11,
2020)
B. By-Law No. Z708-2020 Being a by-law to further amend By-Law No. Z456-2003 –
Hermann (This by-law follows the recommendation in Report DS-38/20 by Margaret
Underhill, Deputy Clerk|Planning Coordinator during the special meeting of May 11,
2020)
C. By-Law No. Z709-2020 Being a by-law to further amend By-Law No. Z456-2003 –
Graham Estates Inc. (This by-law follows the recommendation in Report DS-37/20 by
Margaret Underhill, Deputy Clerk|Planning Coordinator during the special meeting of
May 11, 2020)
D. By-Law No. Z710-2020 Being a by-law to further amend By-Law No. Z456-2003 –
Long Point Region Conservation Authority (This by-law follows the recommendation in
Report DS-39/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the
special meeting of May 11, 2020)
E. By-Law No. Z711-2020 Being a by-law to further amend By-Law No. Z456-2003 –
Tesluk and Mulcaster (This by-law follows the recommendation in Report DS-40/20 by
Margaret Underhill, Deputy Clerk|Planning Coordinator during the special meeting of
May 11, 2020)
F. By-Law No. 2020-046 Being a by-law to authorize the execution of a Development
Agreement between Dan & Tina Froese and the Corporation of the Municipality of
Bayham (This by-law follows the recommendation in Report DS-32/20 by Margaret
Underhill, Deputy Clerk|Planning Coordinator during the Committee of Adjustment
meeting of May 11, 2020)
G. By-Law No. 2020-047 Being a by-law to authorize the execution of a Site Plan
Agreement between Graham Estates Inc. and the Corporation of the Municipality of
2020 Special Council Minutes May 11, 2020
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Bayham (This by-law follows the recommendation in Report DS-37/20 by Margaret
Underhill, Deputy Clerk|Planning Coordinator during the special meeting of May 11,
2020)
H. By-Law No. 2020-048 Being a by-law to authorize the execution of a Site Plan
Agreement between Long Point Region Conservation Authority and the Corporation of
the Municipality of Bayham (This by-law follows the recommendation in Report DS-39/20
by Margaret Underhill, Deputy Clerk|Planning Coordinator during the special meeting of
May 11, 2020)
I. By-Law No. 2020-049 Being a by-law to authorize the execution of a Development
Agreement between Long Point Region Conservation Authority and the Corporation of
the Municipality of Bayham (This by-law follows the recommendation in Report DS-39/20
by Margaret Underhill, Deputy Clerk|Planning Coordinator during the special meeting of
May 11, 2020)
J. By-Law No. 2020-050 Being a by-law to provide for drainage works in the Municipality
of Bayham known as the Grewal Drain (This by-law follows the recommendation in
Report DS-32/20 by Bill Knifton, Chief Building Official|Drainage Superintendent during
the drainage meeting of May 11, 2020) First and Second Reading only.
K. By-Law No. 2020-051 Being a by-law to authorize the execution of an Agreement
between the Municipality of Bayham and Froese Excavating Ltd. (This by-law follows the
recommendation in Report CAO-21/20 by Paul Shipway, CAO|Clerk during the special
meeting of May 11, 2020)
L. By-Law No. 2020-052 Being a by-law to authorize the execution of an Agreement
between the Municipality of Bayham and Duncor Enterprises Inc.
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT By-law No. 2020-050 be read a first and second time;
AND THAT By-law No. Z707-2020, Z708-2020, Z709-2020, Z710-2020, Z711-2020, 2020-
046, 2020-047, 2020-048, 2020-049, 2020-051 and 2020-052 be read a first, second and
third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT the Council do now rise to enter into an “In Camera” Session at 7:19 p.m. to discuss:
2020 Special Council Minutes May 11, 2020
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• advice that is subject to solicitor-client privilege, including communications
necessary for that purpose
CARRIED
A. Confidential Report regarding advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Tribute Resources Inc.)
14.2 Out of Camera
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT the Council do now rise from the “In Camera” session at 7:40 p.m. with nothing to
report.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2020-032 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Confirming By-Law No. 2020-032 be read a first, second and third time and finally
passed
CARRIED
16. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT the Special Council meeting be adjourned at 7:41 p.m.
CARRIED
MAYOR CLERK
THE CORPOR ATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING MINUTES
56169 Heritage Line, Straffordville, ON
Monday May 11, 2020
6:10 p.m.
Zoning - S & M Hermann
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
SIGNED IN ATTENDEES: None.
1. CALL TO ORDER
Mayor Ketchabaw called the public meeting to order at 6:13 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
None.
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
The Chairman stated the purpose and effect of the proposed amendment.
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Application submitted by Susan and Manfred Hermann, 57237 & 57009 Heritage Line
THE PURPOSE of this By-law is to change the zoning regulations on 0.09 m² (1.0 ft2) of
land from Rural Residential (RR) to Special Agriculture (A2); to change the zoning
regulations on 1,574 m2 (0.3 acres) of land and from Special Agricultural (A2) to Rural
Residential (RR); and to change the zoning regulations on 10.9 ha (27 acres) of land
from Special Agricultural (A2) to Agricultural (A1-A) in Zoning By-law Z456-2003. The
subject lands are located at Lot 129, Concession S.T.R, known municipally as 57237
Heritage Line, south side, east of Toll Gate Road.
THE EFFECT of this By-law will be to fulfill conditions of consent, applications E83/19,
E84/19 and E85/19, for zone change for two lot additions, one for technical severance
of “1 foot by 1 foot” from the RR lands to the A2 lands and a second for residential lot
addition from the A2 lands to the RR lands, consistent to the addition lands; and
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Statutory Planning Minutes May 11, 2020
severance of the farm parcel to zone a portion of the retained lands consistent to the
remainder of the retained lands.
5. PUBLIC PARTICIPATION
None.
6. CORRESPONDENCE
None.
7. OTHER BUSINESS
None.
8. ADJOURNMENT
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the Zoning By-law be considered at the meeting scheduled for May 11 , 2020;
AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application S & M Hermann is now complete at 6:16 p.m.
Pursuant to the Procedural By-law No. 2018-005, Section 6.15.1 (K) a recorded vote was held
on the motion:
Member of Council YES NO
Councillor C. Valerie Donnell X
Councillor Dan Froese X
Councillor Susan Chilcott X
Deputy Mayor Rainey Weisler X
Mayor Ed Ketchabaw X
TOTAL 5 0
CARRIED
MAYOR CLERK
THE CORPOR ATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING MINUTES
56169 Heritage Line, Straffordville, ON
Monday May 11, 2020
6:10 p.m.
Zoning - Graham Estates Inc.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
SIGNED IN ATTENDEES: Ross Graham, Applicant
1. CALL TO ORDER
Mayor Ketchabaw called the public meeting to order at 6:17 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
None.
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
The Chairman stated the purpose and effect of the proposed amendment.
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Application submitted by Graham Estates Inc., 56957 Talbot Line
THE PURPOSE of this By-law is to change the zoning on 2.6 ha (6.6 acres) of land
from an Agricultural (A1-A) zone and Rural Commercial (RC) Zone to a site-specific
Rural Industrial (M2-XX) zone to recognize industrial use and to permit maximum
building floor area of 8,450 m2 (90,955 ft2) in Zoning By-law Z456-2003. The subject
lands are located at 56957 Talbot Line, south side, west of Green Line.
THE EFFECT of this By-law will be to recognize the manufacturing and warehouse
business and to permit additional floor area of 4,065 m2 (43,755 ft2) for a new
warehouse building and future floor area of 2,129 m2 (22,916 ft2) for building
replacement/addition.
5. PUBLIC PARTICIPATION
None.
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Statutory Planning Minutes May 11, 2020
6. CORRESPONDENCE
The Deputy Clerk|Planning Coordinator advised there had been one email correspondence
received on April 2, 2020 from a neighbour opposing the zoning amendment stating mainly
there were odour and noise concerns. She noted the correspondence and the concerns are
addressed in the staff report on the regular agenda for Council to consider.
7. OTHER BUSINESS
None.
8. ADJOURNMENT
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Zoning By-law be considered at the meeting scheduled for May 11 , 2020;
AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application Graham Estates Inc. is now complete at 6:20 p.m.
Pursuant to the Procedural By-law No. 2018-005, Section 6.15.1 (K) a recorded vote was held
on the motion:
Member of Council YES NO
Councillor C. Valerie Donnell X
Councillor Dan Froese X
Councillor Susan Chilcott X
Deputy Mayor Rainey Weisler X
Mayor Ed Ketchabaw X
TOTAL 5 0
CARRIED
MAYOR CLERK
THE CORPOR ATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING MINUTES
56169 Heritage Line, Straffordville, ON
Monday May 11, 2020
6:10 p.m.
Zoning - LPRCA (Big Otter Marina Campground)
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
SIGNED IN ATTENDEES: Eldon Darbyson, Agent
1. CALL TO ORDER
Mayor Ketchabaw called the public meeting to order at 6:21 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
None.
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
The Chairman stated the purpose and effect of the proposed amendment.
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Application submitted by Long Point Region Conservation Authority (Big Otter Marina
Campground), 5 Bridge St
THE PURPOSE of this By-law is to change the zoning on 7.8 ha (19.3 acres) of land
from a Village Commercial (C3), holding Village Commercial (C3(h2)) and Open Space
1 (OS1) zone to a site-specific Tourist Commercial (C3-XX) Zone to combine the lands
under one zone for the travel trailer park, campground and marina use; to permit partial
reduced rear yard setback of 1.0 m (3.2 ft) where 10.0 m (32.8 ft) is the required
minimum; to permit zero (0) side yard setback (south); and, to permit an existing
boathouse building located on both the subject lands and the adjacent marina lands, in
Zoning By-law Z456-2003. The subject lands are located at 5 Bridge Street, north side,
west of Robinson Street.
2
Statutory Planning Minutes May 11, 2020
THE EFFECT of this By-law will be to recognize the existing uses of the subject lands
and existing non-conforming setbacks (south side yard and rear) and encroaching
boathouse building (on the subject lands and adjoining unpatented lands forming part of
the marina use) as part of redevelopment/expansion with an additional 47 semi-
permanent seasonal trailer park sites and relocating existing semi-permanent seasonal
travel trailer park sites outside of the flood zone.
5. PUBLIC PARTICIPATION
Eldon Darbyson, Agent, agreed with the planning report recommendations.
6. CORRESPONDENCE
None.
7. OTHER BUSINESS
None.
8. ADJOURNMENT
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Zoning By-law be considered at the meeting scheduled for May 11 , 2020;
AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application Long Point Region Conservation Authority (Big Otter Marina Campground) is now
complete at 6:24 p.m.
Pursuant to the Procedural By-law No. 2018 -005, Section 6.15.1 (K) a recorded vote was held
on the motion:
Member of Council YES NO
Councillor C. Valerie Donnell X
Councillor Dan Froese X
Councillor Susan Chilcott X
Deputy Mayor Rainey Weisler X
Mayor Ed Ketchabaw X
TOTAL 5 0
CARRIED
MAYOR CLERK
THE CORPOR ATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING MINUTES
56169 Heritage Line, Straffordville, ON
Monday May 11, 2020
6:10 p.m.
Zoning - Tesluk & Mulcaster
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
SIGNED IN ATTENDEES: None.
1. CALL TO ORDER
Mayor Ketchabaw called the public meeting to order at 6:25 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
None.
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
The Chairman stated the purpose and effect of the proposed amendment.
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Application submitted by Nancy Tesluk & Fred Mulcaster, 42 Robinson St
THE PURPOSE of this By-law is to change the zoning on a 1,011 m² (0.2 acres) parcel
of land from a Village Commercial (C1) zone to a Village Residential (R1) zone to
permit residential use in Zoning By-law Z456-2003. The subject lands are located on
the east side of Robinson Street, south of Waterloo Street known as 42 Robinson
Street in the Village of Port Burwell.
THE EFFECT of this By-law will be to permit the development of a single-detached
dwelling on a vacant parcel of land with access to municipal sewage and water
services.
5. PUBLIC PARTICIPATION
None.
2
Statutory Planning Minutes May 11, 2020
6. CORRESPONDENCE
The Deputy Clerk|Planning Coordinator advised there was one email correspondence received
on May 11, 2020 from Bradcranex Inc., owner of a commercial parcel across the street from the
subject lands, opposing the zone change to residential stating any commercial property on
Robinson Street should remain commercial and the change may negatively affect the sale of his
property.
7. OTHER BUSINESS
None.
8. ADJOURNMENT
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT the Zoning By-law be considered at the meeting scheduled for May 11 , 2020;
AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application Nancy Tesluk & Fred Mulcaster is now complete at 6:29 p.m.
Pursuant to the Procedural By-law No. 2018-005, Section 6.15.1 (K) a recorded vote was held
on the motion:
Member of Council YES NO
Councillor C. Valerie Donnell X
Councillor Dan Froese X
Councillor Susan Chilcott X
Deputy Mayor Rainey Weisler X
Mayor Ed Ketchabaw X
TOTAL 5 0
CARRIED
MAYOR CLERK
THE CORPOR ATION OF THE MUNICIPALITY OF BAYHAM
DRAINAGE PUBLIC MEETING MINUTES
56169 Heritage Line, Straffordville, ON
Monday May 11, 2020
6:35 p.m.
Grewal Drain
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
SIGNED IN ATTENDEES: None.
1. CALL TO ORDER
Mayor Ketchabaw called the public meeting to order at 6:35 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
None.
3. PURPOSE OF THE MEETING
A. Grewal Municipal Drain Public Notice
Pursuant to Chapter D17, Section 41 of the Drainage Act the purpose of the public meeting
is to consider the proposed construction of the drainage as outlined in the Grewal Municipal
Drain Engineer’s Report #219081 dated April 23, 2020 as prepared by Spriet Associates
4. STAFF PRESENTATION
A. Report DS-32/20 by Bill Knifton, Chief Building Official, Drainage Superintendent re
Grewal Drain
CAO/Clerk Paul Shipway stated the Grewal Drain is to satisfy conditions of consents.
5. ENGINEERS REMARKS
None.
6. PUBLIC PARTICIPATION
None.
2
Drainage Public Meeting Minutes May 11, 2020
7. CORRESPONDENCE
None.
8. DISPOSITION
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the Corporation of
the Municipality of Bayham hereby adopts Spriet Associates Report #219081 dated April 23,
2020, referred to as the “Grewal Drain” report;
AND THAT Provisional By-law #2020-050 be given first and second reading;
AND THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of
the time and place of the first sitting of the Court of Revision to the affected parties pursuant to
Section 46 (2) of the Drainage Act;
AND THAT a date of June 4, 2020 be set for the first sitting of the Court of Revision.
CARRIED
9. ADJOURNMENT
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Pursuant to the Drainage Act requirements the Public Meeting is now complete and the
Provisional By-law will be considered during the regular meeting.
CARRIED
MAYOR CLERK
The Corporation of the Municipality of Bayham
NOTICE OF COURT OF REVISION
CONCERNING THE GREWAL DRAIN
IN THE MUNICIPALITY OF BAYHAM
NOTICE TO AFFECTED PROPERTY OWNERS
Drainage Act R.S.O. 1990, Chapter D.17, Section 46
T AKE NOTICE that in accordance with Chap. D.17, Section 46 of the DRAINAGE ACT, the Council of the
Corporation of the Municipality of Bayham, on Monday, May 11, 2020 adopted Report No. 219081, dated April 23,
2020 as prepared by Spriet Associates in regard to drainage works for the construction of the Grewal Drain serving
Parts of Lot 123, Concession N.T.R in the Municipality of Bayham.
FURTHER to Chap. D. 17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of
Bayham, on Monday, May 11, 2020 gave first and second reading to Provisional By-law #2020-050, a copy of
which is enclosed, to adopt the drainage works included in the aforementioned Report and to authorize the
Municipality to borrow, if required, the monies necessary to carry out the works therein and to levy upon the affected
lands and roads their respective apportionment of the cost of the works.
TAKE NOTICE that further to Section 46 of the DRAINAGE ACT, a Court of Revision will be held virtually and
livestreamed on YouTube on Thursday, June 4, 2020 at 7:15 p.m., to provide an opportunity for any person or
body entitled to receive notice, to appeal their assessment. An owner may appeal the owner’s assessment to
the Court of Revision by a notice given to the Clerk of the Municipality not later than 12:00 p.m. (noon)
Monday, May 25, 2020 which is ten (10) days prior to the first sitting of the Court of Revision.
ADDITIONAL INFORMATION relating to this Notice or the proposed drainage works may be obtained by contacting
the Drainage Superintendent Bill Knifton at the Bayham Municipal Office, 56169 Heritage Line, PO Box 160,
Straffordville, Ontario N0J 1Y0, Telephone: 519-866-5521, Monday – Friday 8:30 am – 4:30 p.m.
To provide virtual public comment please contact the CBO|Drainage Superintendent at 519-866-5521
Dated at STRAFFORDVILLE, in the MUNICIPALITY OF BAYHAM, in the PROVINCE OF ONTARIO, this 12th
day of May, 2020.
Paul Shipway
CAO|Clerk
PLANNING ACT
NOTICE OF THE PASSING OF
ZONING BY-LAW Z709-2020 BY
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
APPLICANT: GRAHAM ESTATES INC., 56957 TALBOT LINE
TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-
Law No. Z709-2020 on the 11th day of May 2020 under Section 34 of THE PLANNING ACT.
AND TAKE NOTICE that any person or agency may appeal to the Local Planning Appeal
Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later
than the 1st day of June 2020 a notice of appeal setting out the objection to the By-law and the
reasons in support of the objection.
THE PURPOSE of this By-law is to change the zoning on 2.6 ha (6.6 acres) of land from Rural
Commercial (RC) zone and Agricultural (A1-A) zone to site-specific Rural Industrial (M2-12) zone
to permit industrial use in the form of an existing rubber flooring (agricultural and automotive)
manufacturing and warehousing business and to permit maximum building floor area of 8,450 m2
(90,955 ft2) for the business in Zoning By-law Z456-2003. The applicant proposes to build a new
warehouse building with floor area of 4,065 m2 (43,755 ft2) and in future to replace the 863 m2
(9,289 ft2) processing building with a warehouse and processing building with floor area of 2,129
m2 (22,916 ft2). The subject lands are located at 56957 Talbot Line, south side, west of Green
Line.
THE EFFECT of this By-law will be to recognize the rubber flooring manufacturing and
warehousing business and to permit a maximum floor area for a new warehouse building and
future warehouse/processing building to replace the existing processing building.
ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the
Local Planning Appeal Tribunal. A notice of appeal may not be filed by an unincorporated
association or group. However, a notice of appeal may be filed in the name of an individual who
is a member of the association or the group on its behalf.
NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal
unless, before the by-law was passed, the person or public body made oral submissions at a
public meeting or written submissions to the council or, in the opinion of the Local Planning
Appeal Tribunal, there are reasonable grounds to add the person or public body as a party.
The complete By-law is available for inspection by contacting the municipal office during regular
office hours.
DATED AT THE MUNICIPALITY OF BAYHAM THIS 12th DAY OF MAY 2020.
NOTE: The fee for filing an objection or appeal of
a Zoning By-law to the Local Planning Appeal Tribunal is presently set at $300.00 by the Province of Ontario.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
PLANNING ACT
NOTICE OF THE PASSING OF
ZONING BY-LAW Z708-2020 BY
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
APPLICANT: S & M HERMANN, 57009 and 57237 HERITAGE LINE
TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-
Law No. Z708-2020 on the 11th day of May 2020 under Section 34 of THE PLANNING ACT.
AND TAKE NOTICE that any person or agency may appeal to the Local Planning Appeal
Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later
than the 1st day of June 2020 a notice of appeal setting out the objection to the By-law and the
reasons in support of the objection.
THE PURPOSE of this By-law is to change the zoning regulations on 0.09 m² (1.0 ft2) of land from
Rural Residential (RR) to Special Agricultural (A2); to change the zoning regulations on 1,574 m2
(0.3 acres) of land from Special Agricultural (A2) to Rural Residential (RR); and to change the
zoning regulations on 10.9 ha (27 acres) of land from Special Agricultural (A2) to Agricultural (A1-
A), in Zoning By-law Z456-2003. The subject lands are located at Lot 129, Concession S.T.R,
known municipally as 57237 and 57009 Heritage Line, south side, east of Toll Gate Road.
THE EFFECT of this By-law will be to fulfill conditions of consent, Elgin County Land Division
applications E83/19, E84/19 and E85/19, for zone change for two lot additions, one for technical
severance of “1 foot by 1 foot” from the RR lands to the A2 lands which facilitated a second
residential lot addition from the A2 lands to the RR lands, consistent to the addition lands; and
severance of the farm parcel to zone a portion of the retained lands consistent to the remainder
of the retained lands.
ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the
Local Planning Appeal Tribunal. A notice of appeal may not be filed by an unincorporated
association or group. However, a notice of appeal may be filed in the name of an individual who
is a member of the association or the group on its behalf.
NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal
unless, before the by-law was passed, the person or public body made oral submissions at a
public meeting or written submissions to the council or, in the opinion of the Local Planning
Appeal Tribunal, there are reasonable grounds to add the person or public body as a party.
The complete By-law is available for inspection by contacting the municipal office during regular
office hours.
DATED AT THE MUNICIPALITY OF
BAYHAM THIS 12th DAY OF MAY
2020.
NOTE: The fee for filing an objection or
appeal of a Zoning By-law to the Local
Planning Appeal Tribunal is presently set
at $300.00 by the Province of Ontario.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line,
P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
PLANNING ACT
NOTICE OF THE PASSING OF
ZONING BY-LAW Z710-2020 BY
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
APPLICANT: L.P.R.C.A. – D. PROPPER & D. BARRY
TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-Law No.
Z710-2020 on the 11th day of May 2020 under Section 34 of THE PLANNING ACT.
AND TAKE NOTICE that any person or agency may appeal to the Local Planning Appeal Tribunal in
respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 1st day of
June 2020 a notice of appeal setting out the objection to the By-law and the reasons in support of the
objection.
THE PURPOSE of this By-law is to change the zoning on 7.8 ha (19.3 acres) of land from a Village
Commercial (C3), holding Village Commercial (C3(h2)) and Open Space 1 (OS1) zone to a site-specific
Tourist Commercial (C3-1) Zone to permit travel trailer park, campground and marina use; to permit a
maximum of forty-seven (47) travel trailer sites, twenty (20) seasonal travel trailer sites and twenty-four
(24) day use camp sites; to permit partial reduced rear yard setback of 1.0 m (3.2 feet) where 10.0 m (32.8
feet) is the required minimum; to permit zero (0) side yard setback (south) where 4.5 m (14.7 feet) is the
required minimum; and, to permit an existing boathouse building located on both the subject lands and the
adjacent marina lands, in Zoning By-law Z456-2003. The subject lands are located at 5 Bridge Street,
north side, west of Robinson Street.
THE EFFECT of this By-law will be to recognize the existing uses of the subject lands and existing non -
conforming setbacks (south side yard and rear) and encroaching boathouse building (on the subject lands
and adjoining unpatented lands forming part of the marina use) as part of redevelopment/expansion with
an additional 47 new permanent, but used seasonally, travel trailer sites and relocating existing semi-
permanent seasonal travel trailer park sites and holding tanks outside of the flood zone.
ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Local
Planning Appeal Tribunal. A notice of appeal may not be filed by an unincorporated association or group.
However, a notice of appeal may be filed in the name of an individual who is a member of the
association or the group on its behalf.
NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless,
before the by-law was passed, the person or public body made oral submissions at a public meeting or
written submissions to the council or, in the opinion of the Local Planning Appeal Tribunal, there are
reasonable grounds to add the person or public body as a party.
The complete By-law is available for inspection by contacting the municipal office during regular office
hours.
DATED AT THE MUNICIPALITY OF BAYHAM
THIS 12th DAY OF MAY 2020.
NOTE: The fee for filing an objection or appeal of a
Zoning By-law to the Local Planning Appeal Tribunal is
presently set at $300.00 by the Province of Ontario.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
Village of Port Burwell – Big Otter Marina & Campground
PLANNING ACT
NOTICE OF THE PASSING OF
ZONING BY-LAW Z711-2020 BY
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
APPLICATN: TESLUK AND MULCASTER, 42 ROBINSON STREET
TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-
Law No. Z711-2020 on the 11th day of May 2020 under Section 34 of THE PLANNING ACT.
AND TAKE NOTICE that any person or agency may appeal to the Local Planning Appeal
Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later
than the 1st day of June 2020 a notice of appeal setting out the objection to the By-law and the
reasons in support of the objection.
THE PURPOSE of this By-law is to change the zoning on a 1,011 m2 (0.2 acre) parcel of land
from Central Business District (C1) to Village Residential (R1) zone to permit residential use in
Zoning By-law Z456-2003. The subject lands are located at 42 Robinson Street, east side, north
of Wellington Street.
THE EFFECT of this By-law will be to permit the development of a single-detached dwelling on a
vacant parcel of land with access to municipal sewage and water services.
ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the
Local Planning Appeal Tribunal. A notice of appeal may not be filed by an unincorporated
association or group. However, a notice of appeal may be filed in the name of an individual who
is a member of the association or the group on its behalf.
NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal
unless, before the by-law was passed, the person or public body made oral submissions at a
public meeting or written submissions to the council or, in the opinion of the Local Planning
Appeal Tribunal, there are reasonable grounds to add the person or public body as a party.
The complete By-law is available for inspection by contacting the municipal office during regular
office hours..
DATED AT THE MUNICIPALITY
OF BAYHAM THIS 12th DAY OF
MAY 2020.
NOTE: The fee for filing an objection or appeal of a Zoning By-law to the Local Planning Appeal Tribunal is
presently set at $300.00 by the Province of Ontario.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
Village of Port Burwell
PLANNING ACT
NOTICE OF THE PASSING OF
ZONING BY-LAW Z707-2020 BY
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
APPLICANT: J & M THIESSEN, 55866 FIRST STREET
TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-Law No.
Z707-2020 on the 11th day of May 2020 under Section 34 of THE PLANNING ACT.
AND TAKE NOTICE that any person or agency may appeal to the Local Planning Appeal Tribunal in
respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 1st day of
June 2020 a notice of appeal setting out the objection to the By-law and the reasons in support of the
objection.
THE PURPOSE of this By-law is to change the zoning on a 994.6 m2 (0.2 acre) parcel of land from a
Village Residential (R1) zone to a site-specific Village Residential (R1-14) zone to: permit front yard
setback of 1.8 m (6 feet) for the existing dwelling where the permitted minimum is 7.0 m (22.9 feet); to
permit accessory building floor area of 120 m2 (1,291 ft2), for the combined floor area of the existing
shed and garage, where the permitted maximum is 65 m 2 (700 ft2); to permit twelve per cent (12%)
accessory building lot coverage for the two existing accessory buildings where ten per cent (10%) is the
permitted maximum; to permit accessory building height of 5.5 m (18 feet) for the existing garage where
the permitted maximum is 4.5 m (14.7 feet); to permit side yard setback of 1.0 m (3.2 feet) for the existing
shed on the east side where 1.7 m (5.5 feet) is the permitted minimum; and, to permit side yard setback
of 1.3 m (4.2 feet) for the existing garage on the west side where 3.0 m (9.8 feet) is the permitted
minimum, in Zoning By-law Z456-2003. The subject lands are located at 55866 First Street, north side,
east of West Street in the village of Straffordville.
THE EFFECT of this By-law will be to fulfill conditions of Consent E90/19 to rezone the retained lands
to recognize reduced front yard setback for the existing dwelling, to recognize oversized existing
accessory building(s) (combined floor area, height and lot coverage) and reduced setbacks for the
existing accessory buildings.
ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Local
Planning Appeal Tribunal. A notice of appeal may not be filed by an unincorporated association or
group. However, a notice of appeal may be filed in the name of an individual who is a member of the
association or the group on its behalf.
NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless,
before the by-law was passed, the person or public body made oral submissions at a public meeting
or written submissions to the council or, in the opinion of the Local Planning Appeal Tribunal, there are
reasonable grounds to add the person or public body as a party.
The complete By-law is available for
inspection by contacting the municipal
office during regular office hours.
DATED AT THE MUNICIPALITY OF
BAYHAM THIS 12th DAY OF MAY
2020.
NOTE: The fee for filing an objection or
appeal of a Zoning By-law to the Local
Planning Appeal Tribunal is presently set at
$300.00 by the Province of Ontario.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line,
P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
Village of Straffordville
Staff Report DS-42/20 Cash-in-Lieu Parkland
parkland dedication.
Where Council deems lands to be unsuitable for parks, sections 42 and 51 of the Planning Act
allow municipalities to accept Cash-In-Lieu of parkland dedication (CIL), equal to the value of
the land that would otherwise be conveyed. For the creation of a residential lot, staff is
recommending a fixed rate of $2000 cash-in-lieu of parkland per each created residential lot.
Plans of Subdivision will have to be considered specifically upon application to determine
whether parkland dedication or cash-in-lieu of parkland is most appropriate.
Staff provide a draft by-law for Council's consideration as attached that will implement the
Bayham Official Plan Cash-in-lieu of Parkland and Parkland Dedication policies.
ATTACHMENTS:
1.Draft By-law 2020-053
RECOMMENDATION
THAT Report DS-42/20 regarding the Cash-in-Lieu of Parkland Dedication be received for
information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to
3
br ing forward a By-law for Council consideration that will require the Conveyance of Land for
a Park or other Public Recreational purposes and/or Cash-in-Lieu of Parkland Dedication as
a condition of development or redevelopment.
Respectfully Submitted by:
�✓� Margartnderhill
Deputy ClerkjPlanning Coordinator
Reviewed by:
Paul Shipway
CAO I Clerk
Staff Report D5-43/20 Cash in Lieu Parking
the Planning Act. The monies received from cash in lieu payments shall be used to
purchase public parking elsewhere in the Municipality or for any other public parking
purpose. Council may consider acceptance of cash-in-lieu of vehicular parking under
the following circumstances:
a)Where the required provision of on-site parking is restricted or limited due to the
available lot area, the shape, physical limitations of the land or the location of
parking for the intended use;
b)Where the required provision of on-site parking would render the remainder of
the site unsuitable or impractical for development; and
c)Where it is preferable and in the public interest to have consolidated publically
accessible parking located elsewhere in the Municipality.
DISCUSSION
The Official Plan Review added policies for cash-in-lieu of parking -implementing policies for
monetary payments instead of parking requirements where the provision of on-site parking is
restricted or limited. Payments are directed to a special municipal account to provide public
parking elsewhere or for other public parking purposes.
2
Staff have prepared a by-law for consideration of the Official Plan cash-in-lieu of parking policies
for Council's consideration.
ATTACHMENTS:
1.Draft By-law 2020-054
RECOMMENDATION
THAT Report DS-43/20 regarding the Cash-in-Lieu of Parking be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring
forward for Council consideration a By-law to consider exemption by Cash-in-Lieu of the
provision of Parking requirements in Zoning By-law 2456-2003 as a condition of
development or redevelopment.
Respectfully Submitted by: �a2 MargareUnderhW Deputy ClerklPlanning Coordinator
Reviewed by:
Paul Shipway
CAO I Clerk
Staff Report DS-44/20 Pre-Consultation 2
DISCUSSION
include but are not limited to:
•Land use planning and design;
•Environmental and natural heritage;
•Natural hazards;
■ Transportation;
■ Municipal servicing and infrastructure;
■ Cultural heritage;
■ Other land use planning matters arising through the pre
application consultation that are of public health and safety;
■ Land use justification report;
■ Agricultural impact assessment; and/or,
■ Archaeological assessment.
These studies will address how the land use planning application fulfills the
requirements of the Provincial Policy Statement 2014 and its updates and
revisions; the County of Elgin Official Plan; the Bayham Official Plan; the policies
and regulations of any public agency or body having an interest in the
application.
Pre-consultation with staff is always required for plans of subdivision and in some cases, depending on their complexity and need, official plan amendments and site plan control applications as well.
The purpose of the meeting is to identify requirements related to relevant reports or background studies and is typically attended by the applicant(s), municipal staff, interested public agencies, municipal Consulting Planner and the County Planner. The Planning Coordinator or designate conducts an initial review of the proposal to determine the need for a pre-consultation meeting.
The Pre-Consultation By-law and amendment to the Rates & Fees By-law implements a fee of $500 to off-set staff and consulting costs. There have been and will be future instances when the pre-consultation meeting is the only step taken and a formal application will not follow.
ATTACHMENTS
1.Draft By-law 2020-055
RECOMMENDATION
THAT Report DS-44/20 regarding the Pre-Consultation By-law be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a Pre-Consultation By-law for Council consideration.
Respectfully Subrpilt2-��«2 / Margarl.Jnderhitt Deputy ClerklPlanning Coordinator
Reviewed by:
Paul Shipway CAO I Clerk
The Corporation of the Town of Grimsby
Administration
Office of the Town Clerk
160 Livingston Avenue, P.O. Box 159, Grimsby, ON L3M 4G3
Phone: 905-945-9634 Ext. 2015 | Fax: 905-945-5010
Email: skim@grimsby.ca
May 6, 2020
SENT VIA EMAIL
The Honourable Justin Trudeau
Prime Minister of Canada
80 Wellington Street
Ottawa, ON K1A 0A2
The Honourable William Francis Morneau
Minister of Finance
90 Elgin Street
Ottawa, ON K1A 0G5
The Honourable Doug Ford
Premier of Ontario
Legislative Building
Queen’s Park
Toronto, ON M7A 1A1
Dear Prime Minister Trudeau, Minister of Finance Morneau and Primer Ford:
Re: Support for Commercial Rent Assistance Program
At its meeting of May 4, 2020, the Town of Grimsby Council passed the following
resolution:
Moved by Councillor Ritchie; Seconded by Councillor Vaine;
Whereas these are unprecedented times that have not been seen in generations;
and,
Whereas on April 16, 2020 the Canadian Federal Government announced a new
program called the Canada Emergency Commercial Rent Assistance; and,
Whereas this program is to be developed in unison with the Provincial and
Territorial counterparts; and,
The Corporation of the Town of Grimsby
Administration
Office of the Town Clerk
160 Livingston Avenue, P.O. Box 159, Grimsby, ON L3M 4G3
Phone: 905-945-9634 Ext. 2015 | Fax: 905-945-5010
Email: skim@grimsby.ca
Whereas this program is to provide relief to small business (in Grimsby and
throughout Canada) with their rent for the months of April, May, and June; and,
Whereas many Provincial programs have been announced to date but have
generally aimed at the residential, rather then the commercial, rent markets; and,
Whereas many small businesses in the Town of Grimsby have been affected
financially due to COVID-19, thus making rent payments difficult;
Therefore be it resolved that the Town of Grimsby endorse this program whole
heartedly, and request the Federal Government of Canada to work with its
Provincial and Territorial Partners to expedite this program and offer this program
as soon as possible; and,
Be it further resolved that the Town of Grimsby ask the Federal Government, and
Provincial and Territorial Partners look at the possibility of extending this program
if the impacts of COVID-19 continue past the month of June; and,
Be it further resolved that the Town of Grimsby ask the Federal Government and
its Provincial, and Territorial Partners to make this program 100 percent forgiving
to the small businesses effected; and,
Be it further resolved that this motion be distributed to the Right Honourable
Prime Minister of Canada, the Honourable Minister of Finance, the Honourable
Premier of Ontario, and all municipalities in Ontario
Regards,
Sarah Kim
Town Clerk
SK/dk
Cc: Ontario Municipalities
The Corporation of the Town of Grimsby
Administration
Office of the Town Clerk
160 Livingston Avenue, P.O. Box 159, Grimsby, ON L3M 4G3
Phone: 905-945-9634 Ext. 2015 | Fax: 905-945-5010
Email: skim@grimsby.ca
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Annual General Meeting Minutes of February 28, 2020
Approved May 6, 2020
Members in attendance: Dave Beres, Robert Chambers, Michael Columbus, Valerie
Donnell, Roger Geysens, Ken Hewitt, Stewart Patterson, John Scholten and Peter
Ypma
Staff in attendance: J. Maxwell, A. LeDuc, L. Minshall and D. McLachlan
Regrets: Kristal Chopp and Tom Masschaele
Special Guests: Jeff Helsdon, Rich Cerna, Elizabeth Van Hoorn, Ed Ketchabaw, Alan
Dale, Larry Martin and David Mayberry
*Ken Hewitt arrived at 1:55pm
WELCOME/CALL TO ORDER
Chair, Michael Columbus, introduced himself and welcomed everyone to the Long Point
Region Conservation Authority’s 2020 Annual General Meeting. The meeting was called
to order at 1:30 pm Friday, February 28, 2020 in the Tillsonburg Administration Office
Boardroom.
DECLARATION OF CONFLICTS OF INTEREST
None
ADDITIONAL AGENDA ITEMS
None
MINUTES OF PREVIOUS MEETINGS
A-32/20
moved: R. Chambers
seconded: P. Ypma
THAT the minutes of the Board of Directors Meeting held February 5, 2020 be adopted
as circulated.
Carried
INTRODUCTION OF THE BOARD OF DIRECTORS
The Board members were asked to rise as their names were called.
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 2 -
CHAIR’S REMARKS
Chair Columbus thanked the municipal partners for their financial support and noted a
number of milestones in 2020 including the closing of the lease-to-own agreement with
Port Burwell Marina, the hydro and water upgrades occurring at the campground areas
and the three current floodplain mapping projects currently underway.
The Chair thanked staff, volunteers, the Vice-Chair and Members for the hard work in
2019 and continued success in 2020.
INTRODUCTION AND GREETINGS FROM SPECIAL GUESTS
The Chair introduced Jeff Helsdon, Constituency Assistant to Toby Barrett, MPP
Haldimand-Norfolk; Rick Cerna, Chair, Catfish Creek Conservation Authority; Elizabeth
Van Hooren, General Manager, Kettle Creek Conservation Authority; Ed Ketchabaw,
Mayor, Municipality of Bayham; Alan Dale, Vice-Chair, Upper Thames Region
Conservation Authority; Larry Martin, Mayor, Township of Norwich and Warden, Oxford
County; and Dave Beres, Deputy Mayor, Town of Tillsonburg.
AUDIT AND FINANCE COMMITTEE
The Chair called upon Dave Beres, Chair of the Audit and Finance Committee to present
the committee report.
After introducing Ashley Didone, Audit Partner of MNP, Chair Beres stated that the Audit
and Finance Committee met February 19, 2020 and received and reviewed the financial
statements in detail. MNP issued a clean opinion of the Authority’s 2019 financial reports
and found that the financial statements fairly presented the Authority’s position.
A–33/20
Moved: V. Donnell
seconded: J. Scholten
THAT the minutes of the LPRCA Audit and Finance Committee’s meeting held February
19, 2020 be adopted as circulated.
Carried
A–34/20
Moved: J. Scholten
seconded: V. Donnell
THAT the LPRCA Board of Directors approves the financial statements for the year
ended December 31st, 2019 prepared by MNP, LLP, Chartered Accountants.
Carried
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 3 -
A–35/20
Moved: V. Donnell
seconded: J. Scholten
THAT the LPRCA Board of Directors approves the appointment of MNP, LLP Chartered
Accountants as LPRCA’s auditors for the 2020 fiscal period.
Carried
2019 COMMITTEE REPORTS
a) 2019 ANNUAL REPORT
The GM presented the 2019 annual report and highlighted the many projects, events and
achievements of LPRCA over the past year. Shoreline and riverine mapping data were
updated, over 80,000 trees were planted, 14 wetland restoration projects were completed,
and staff worked with the watershed municipal emergency management partners through
12 flood events.
The GM thanked staff, the board, municipal partners, and the various community partners
for their participation and efforts in helping LPRCA improve the environment for those
living within the LPRCA watershed.
b) BACKUS MUSEUM COMMITTEE
Chair Betty Chanyi introduced and thanked the Backus Museum Committee for their work
and provided a few highlights of the past year including the new Vic Gibbons Gallery and
the “At Home at Backus” exhibit about the Backus family immigrating to Canada. The
Summer Theatre – Pirates of Long Point event was well attended and the 2-day War of
1812 is always a visitor-favourite event. The Chair made note of the events of 2020
including the new Summer Theatre – The Witches of Long Point and the return of the
Masquerade Ball.
Chair Chanyi thanked the staff and board for their support of the museum and heritage
program and invited everyone to attend the many events this summer.
c) LEE BROWN MARSH MANAGEMENT COMMITTEE
Chair Tom Haskett reviewed the activities conducted at the Lee Brown Waterfowl
Management Area and of the Lee Brown Marsh Management Committee. The committee
is very proud to have taken the lead in managing the invasive plant phragmites that is
damaging Ontario’s wetlands and beaches and continues to support the Long Point
Phragmites Action Alliance. The controlled waterfowl hunting program went very well and
was fully booked in 2019. The winner of the Leighton and Betty Brown Scholarship, Zach
Peck, was introduced and congratulated for obtaining summer employment in Manitoba
with Delta Waterfowl this summer.
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 4 -
Chair Haskett thanked the committee, the board and staff with special mention to Kim
Brown, Lee Brown Marsh Manager.
A-36/20
moved: P. Ypma
seconded: R. Chambers
THAT the LPRCA Board of Directors receives the 2019 Annual Report, the Backus
Museum Committee and the Lee Brown Marsh Management Committee reports as
information.
Carried
DEVELOPMENT APPLICATIONS
a) New application
The Planning Department recommended the approval of one application.
A-37/20
moved: P. Ypma
seconded: V. Donnell
THAT the LPRCA Board of Directors approves the following Development Application
contained within the background section of this report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-28/20
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
Carried
NEW BUSINESS
a) VEHICLE TENDERS
As per the approved 2020 budget, one new ½ ton 2WD pick-up truck and one new ½ ton
4x4 pick-up were tendered to replace two fleet trucks. Tender documents were forwarded
to ten dealers. Of the five bids received for the 2WD truck, and the 4 bids received for the
4x4 truck, staff recommended the lowest bidders for both tenders.
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 5 -
A-38/20
moved: V. Donnell
seconded: P. Ypma
That the LPRCA Board of Directors accepts the tenders submitted by De-Groote Hill for
one new 2020 Chevy Silverado 4x2 for $32,418 and Stauffer Motors for one new 2020
Ford F-150 4x4 for $34,928.
Carried
b) NOTICE OF FORMAL MOTIONS
A–39/20
moved: R. Chambers
seconded: P. Ypma
That the LPRCA Board of Directors authorizes the Chair or Vice-Chair and the General
Manager or Manager of Corporate Services to borrow funds as required for the day-to-
day operations of the Authority.
Carried
A–40/20
moved: R. Geysens
seconded: D. Beres
That the LPRCA Board of Directors approves the Chair, Vice-Chair, General Manager
and Manager of Corporate Services as designated signing officers for Authority
business for the year 2020.
Carried
A–41/20
moved: D. Beres
seconded: R. Geysens
That the LPRCA Board of Directors authorizes all members appointed to the Lee Brown
Committee from the Community at Large be deemed to be Authority members for the
purpose of receiving remuneration for their services on the same basis as regular
members of the Authority for 2020.
Carried
A–42/20
moved: R. Chambers
seconded: R. Geysens
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 6 -
That the LPRCA Board of Directors designates the Authority Chair as the Authority’s
representative to Conservation Ontario (CO), with the Vice-Chair designated as
alternate, and further that the General Manager be directed to participate on appropriate
committees of CO, and be authorized to vote in the absence of the designated
representatives.
Carried
SERVICE AWARD PRESENTATIONS
The following board member and staff were recognized for reaching service milestones
with LPRCA this past year.
John Scholten, Director 5 years
Lorrie Minshall, Manager of Watershed Services 5 years
Sean Chechalk, Workshop/General Labourer 5 years
Judy Maxwell, General Manager 10 years
Ben Hodi, Water Resources Analyst and Regulations Officer 10 years
Craig Jacques, Water Resources Specialist 10 years
Darell Rohrer, Workshop/General Labourer 10 years
Kim Brown, Lee Brown Marsh Manager 30 years
STEWARDSHIP AWARD PRESENTATION
LPRCA encourages everyone to help enhance and protect the watershed and supports
private land stewardship. The Conservation Stewardship award was created to
recognize those individuals who have acted to enhance and protect the watershed as
well as their own properties. The third annual LPRCA Conservation Stewardship
Award, presented by Vice-Chair John Scholten, was awarded to Stephen and Katie
Hotchkiss for their commitment to positive environmental actions contributing to a more
sustainable and healthier watershed.
The Hotchkisses have partnered with LPRCA and the Alternative Land Use Services
(ALUS) Elgin to establish more than 40 acres of habitat; they have created four
wetlands, 20 acres of forest, and more than 16 acres of pollinator habitat. They
regularly share their time and insight with others in the community and have participated
in events such as the ALUS Elgin Pollinator Awareness Workshop, ALUS Elgin Planting
Days, ALUS Seed Sourcing Workshop and ALUS Elgin Annual Environmental
Stewardship Tour.
Mr. and Mrs. Hotchkiss felt honoured to receive this award and to be part of the community
as the Carolinian Zone is very unique and important to them. They also felt the need to
set an example for other businesses and showcase that it is possible to provide an
environmentally beneficial pathway towards a sustainable and economically positive
business model.
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 7 -
KEYNOTE PRESENTATION
Dr. Frank Seglenieks, Water Resources Engineer, National Hydrological Service of
Canada within Environment and Climate Change Canada was introduced by Chair
Columbus. Dr. Seglenieks works out of Burlington, Ontario, pursuing his research
interests in hydrological modelling and historical water level data of the Great Lakes. He
was also the coordinator of the University of Waterloo Weather Station, a role he
continues now on a volunteer basis
Lake Erie Water Levels: Where are they now and where are they going in the future, a
look into the status of the lake whose shore we call home.
In his presentation, Dr. Seglenieks pointed out the various factors required to keep the
lake level in balance; the inflows versus the outflows. There is no actual control of
inflows and outflows on Lake Erie, and the persistent wet weather conditions across the
Great Lakes basin has been the major contributing factor to the continuous high Lake
Erie water levels since 2017.
The future of Lake Erie water level depends primarily on the amount of water going into
the system. Outflows from all the Great Lakes are at or near record highs and are
predicted to remain so for several months. Based on his modelling and research, Dr.
Seglenieks said the great lakes have tended to lock into patterns that last between 10 to
15 years of either very low water levels or very high waters levels. We are currently at
three years of record highs but it cannot be assumed that the record highs will continue
for the next several years. For instance, if there are average weather conditions for the
next several months, the models predict that the Lake Erie water level will reach record
highs in the next couple of months but the summer months would be lower than 2019.
In conclusion, Dr. Seglenieks said that regulation has a limited role. Nature will do what
it wants and we have to adapt through resilient measures for both flooding and drought.
The Chair thanked Dr. Seglenieks for his presentation and then adjourned the meeting
at 3:05pm.
Michael Columbus Dana McLachlan
Chair Administrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Special Meeting
Via Teleconference Minutes of April 22, 2020
Approved May 6, 2020
Members in attendance: Dave Beres, Kristal Chopp*, Michael Columbus, Valerie
Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson and John
Scholten
Staff in attendance: J. Maxwell, A. LeDuc and D. McLachlan
Regrets: Robert Chambers and Peter Ypma
*K. Chopp joined the meeting at 2:05pm
The meeting was called to order at 2:00 pm Wednesday, April 22, 2020 via conference
call.
DECLARATION OF CONFLICTS OF INTEREST
None
NEW BUSINESS
a) LPRCA ADMINISTRATIVE BY-LAW AMENDMENT
The purpose of the amendment is to permit electronic meetings during any period
where an emergency has been declared.
Jeff Yurek, Minister of the Environment, Conservation and Parks, forwarded a directive
to the 36 Conservation Authorities on March 26 outlining the necessary steps required
to enable the electronic meetings.
The regular Board of Directors meeting on May 6, 2020 at 6:30 pm will be held via
Zoom.
MOTION A-43/20 moved: D. Beres seconded: V. Donnell
THAT the LPRCA Board of Directors repeals the LPRCA Administrative By-Law
(Resolution A-50/19) adopted April 3, 2019;
And
THAT the LPRCA Board of Directors adopts the LPRCA Administrative By-Law as
presented.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 2 -
Board Member Chopp expressed that during times like this it is even more important
that all organizations work together to ensure economic recovery.
The Chair asked for a brief update on operations and measures taken during this
pandemic. Staff noted that there has been a review of operations and there has been
mitigating steps taken and a financial update for the 1st quarter will be presented at the
May board meeting with a projection.
The Chair adjourned the meeting at 2:20 pm.
Michael Columbus Dana McLachlan
Chair Administrative Assistant
Page 1
April 28, 2020
ELGIN COUNTY COUNCIL
MINUTES
April 28, 2020
Council Present: Warden Dave Mennill (electronic)
Deputy Warden Duncan McPhail (electronic)
Councillor Bob Purcell (electronic)
Councillor Sally Martyn (electronic), Councillor Martyn joined the meeting at 9:22 a.m.
Councillor Tom Marks (electronic)
Councillor Mary French (electronic)
Councillor Grant Jones (electronic)
Councillor Dominique Giguère (electronic)
Councillor Ed Ketchabaw (electronic)
Staff Present: Julie Gonyou, Chief Administrative Officer (in-person)
Jim Bundschuh, Director of Financial Services (electronic)
Brian Lima, Director of Engineering Services (electronic)
Brian Masschaele, Director of Community and Cultural Services (electronic)
Steve Evans, Manager of Planning (electronic)
Steve Gibson, County Solicitor (in-person)
Alan Smith, General Manager of Economic Development (electronic)
Natalie Marlowe, Library Coordinator (electronic)
Carolyn Krahn, Legislative Services Coordinator (in-person)
1. CALL TO ORDER
Elgin County Council met this 28th day of April, 2020 in the Administrative Boardroom, at
the County Administration Building, St. Thomas at 9:07 a.m. with Warden Mennill in the
chair. The Councillors and some staff participated electronically by video conference.
2. ADOPTION OF MINUTES
Moved by: Councillor Purcell
Seconded by: Councillor Marks
Resolved that the minutes of the meeting held on April 14, 2020 be adopted.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Absent
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
4. COMMITTEE OF THE WHOLE
Moved by: Councillor French
Seconded by: Councillor Giguѐre
Resolved that we do now move into Committee of the Whole Council.
Page 2
April 28, 2020
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Absent
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
5. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
5.1 Warden’s COVID-19 Update – Warden
The Warden provided an update on the COVID-19 situation in Elgin County, and he
acknowledged the tremendous work that is underway in Elgin’s three (3) Long-Term
Care Homes. He also highlighted the work of the Economic Development
Department in reaching out to businesses to gather data on the economic impact of
the crisis.
Moved by: Councillor Marks
Seconded by: Councillor Jones
Resolved that the April 22, 2020 report from Warden Dave Mennill, entitled
“Warden’s COVID-19 Update” be received and filed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Absent
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
8 0 0
- Motion Carried.
5.2 COVID-19 Business Development Fund – General Manager of Economic
Development
The General Manager of Economic Development presented a report regarding a
grant program which has been developed to help local business owners meet the
challenges of the COVID-19 situation. The St. Thomas Economic Development
Corporation and the County’s Economic Development Department have assisted
the Elgin St. Thomas Small Business Enterprise Centre (SBEC) in developing this
grant program.
Moved by: Councillor McPhail
Seconded by: Councillor Giguѐre
Resolved that the April 20, 2020, report titled, “COVID-19 Business Development
Fund,” submitted by the General Manager of Economic Development, be received
and filed for information; and that $15,000 be transferred from the Economic
Development Department’s 2020 operating budget to the Elgin-St. Thomas Small
Page 3
April 28, 2020
Business Enterprise Centre to be included as the County’s financial contribution to
the COVID-19 Business Development Fund, as described in the April 20, 2020,
report submitted by the General Manager of Economic Development.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
5.3 Job Site Challenge: An Update – General Manager of Economic Development
The General Manager of Economic Development provided an update on the
Province of Ontario’s Job Site Challenge. The Ford Motor Company submitted an
application that met the original deadline of March 31, and another landowner is
currently showing interest in applying to the Challenge. The Province has indicated
that submissions received after the original deadline will be accepted, due to the
COVID-19 pandemic.
Moved by: Councillor Purcell
Seconded by: Councillor Martyn
Resolved that the April 20, 2020, report titled, “Job Site Challenge: An Update,”
submitted by the General Manager of Economic Development, be received and
filed for information.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
5.4 2019 Annual Library Performance Measurements – Library Coordinator
The Library Coordinator presented Elgin County Library’s 2019 annual usage
trends within the context of a five-year analysis from 2015 to 2019, both for the
system as a whole and for the ten (10) branches.
Moved by: Councillor Marks
Seconded by: Councillor Giguѐre
Resolved that the report titled “2019 Annual Library Performance Measurements”
from the Library Coordinator dated April 28, 2020 be received and filed; and, that a
copy of this report be submitted to all municipalities in the County of Elgin.
Page 4
April 28, 2020
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
5.5 Contract Award of Two Tenders – Hot Mix Asphalt Paving and
Microsurfacing/Surface Treatment – Director of Engineering Services
The Director of Engineering Services presented a report regarding the contract
award of two (2) tenders. Walmsley Bros. submitted the lowest compliant bid for the
Hot Mix Asphalt Paving tender, and Duncor Enterprises Inc. submitted the lowest
compliant bid for the Microsurfacing and Surface Treatment tender. The low
tenders submitted are within the approved budget amounts and no capital
surplus is anticipated at this time.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
Resolved that Walmsley Bros. Ltd. be selected for the Hot Mix Asphalt Paving
Project, Tender No. 2020-T15 at a total price of $2,974,838.00, inclusive of a
contingency allowance exclusive of H.S.T.; and, that Duncor Enterprises Inc. be
selected for the Microsurfacing and Surface Treatment Project, Tender No. 2020-
T16 at a total price of $691,820.00, inclusive of a contingency allowance and
exclusive of H.S.T.; and, that the Warden and Chief Administrative Officer be
authorized to sign the contracts.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
5.6 Engineering Services for Wonderland Road / Highway 3 Environmental
Assessment Study and Preliminary Design Services – Director of Engineering
Services
The Director of Engineering Services presented a report regarding the Request for
Proposal 2019-33 for Engineering Services to address the long-term transportation
needs in the vicinity of Highway 3 and Ron McNeil Line to provide an improved
connection to Wonderland Road, within the Township of Southwold.
Moved by: Councillor Jones
Seconded by: Councillor Purcell
Page 5
April 28, 2020
Resolved that the provision of engineering services associated with the
Engineering Services for Wonderland Road / Highway 3 Environmental
Assessment Study and Preliminary Design Services, Request for Proposal 2019-33
submission received from GHD Limited in the amount of $250,805.00 (excluding
HST) be awarded; and, that approval be conditional upon receipt of confirmation
from the Ministry of Transportation that they concur with the selection of the
Consultant; and, that the Warden and Chief Administrative Officer be authorized to
sign the supporting engineering service agreement.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
5.7 COVID-19 Cash Flow Analysis – Director of Financial Services
The Director of Financial Services presented a report on the anticipated financial
performance and cash flow for 2020. As experience is gained in this new situation,
refinements will be made to the forecast model. This iterative process will improve
the financial preparedness of the County, and it will ensure that Council is well
situated to address any challenges.
Moved by: Councillor Ketchabaw
Seconded by: Councillor French
Resolved that the report titled “COVID-19 Cash Flow Analysis” dated April 22, 2020
be received and filed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
5.8 March 2020 Year-To-Date (YTD) Budget Performance – Director of Financial
Services
The Director of Financial Services presented a report on the March YTD budget
comparison for the County. The comparison shows a favourable performance of
$207,000 for the first quarter of the year, partially explained by the Homes COVID
funding received. It is anticipated that this favourable performance will be offset
during the year as the COVID associated costs are incurred.
Page 6
April 28, 2020
Moved by: Councillor Martyn
Seconded by: Councillor McPhail
Resolved that the report titled “March 2020 Year-To-Date (YTD) Budget
Performance” dated April 22, 2020 be received and filed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
5.9 Increase in Billing Rate – County Prosecutor – Chief Administrative Officer
The Chief Administrative Officer presented a report regarding the billing rate of the
County Prosecutor.
Moved by: Councillor Marks
Seconded by: Councillor Ketchabaw
Resolved that Elgin County Council authorize an increase in the Billing Rate for the
County Prosecutor to $140.00 per hour; and that the Chief Administrative Officer be
directed to send notification of this increase to the City of St. Thomas and Elgin’s
Local Municipal Partners.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
5.10 Service Delivery Review Progress Report No. 2 – Legislative Services
Coordinator
The Legislative Services Coordinator presented a progress report on the County’s
Service Delivery Review. The timeline originally established for the SDR has
been impacted by the COVID-19 pandemic. County staff and StrategyCorp Inc. hold
weekly strategy meetings, and adjustments to the project schedule are made weekly
to ensure the Service Delivery Review continues.
Moved by: Councillor Purcell
Seconded by: Councillor Jones
Page 7
April 28, 2020
Resolved that the report titled “Service Delivery Review Progress Report No. 2”
from the Legislative Services Coordinator dated April 22, 2020 be received and
filed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
6. COUNCIL CORRESPONDENCE
6.1 Items for Consideration
None.
6.2 Items for Information (Consent Agenda)
6.2.1 The Ministry of Natural Resources and Forestry with a letter announcing the
release of “Protecting People and Property: Ontario’s Flooding Strategy,” a
strategy introducing a series of action that will help Ontario prepare for,
respond to, and recover from significant flood events.
6.2.2 Cynthia St. John, Chief Executive Officer of Southwestern Public Health,
with a letter regarding Southwestern Public Health’s audited Financial
Statements for the period ending December 31, 2019.
6.2.3 Elgin County with a poster announcing the 2020 International Plowing Match
Scholarship.
6.2.4 Elgin County OPP with their 2019 Year End Report.
6.2.5 Western Ontario Wardens Caucus with a letter and survey regarding the
Impacts of COVID-19 Pandemic on Businesses in Western Ontario.
Moved by: Councillor Martyn
Seconded by: Councillor Ketchabaw
Resolved that Correspondence Items #1-5 be received and filed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
Page 8
April 28, 2020
7. OTHER BUSINESS
7.1 Statements/Inquiries by Members
None.
7.2 Notice of Motion
None.
7.3 Matters of Urgency
7.3.1 The Chief Administrative Officer requested that an item be added to the
Closed Meeting Agenda – Municipal Act Section 239 (2)(c) a proposed or pending
acquisition or disposition of land by the municipality or local board – 1342961
Ontario Inc. Lease
8. CLOSED MEETING ITEMS
Moved by: Councillor Giguѐre
Seconded by: Councillor Jones
Resolved that we do now proceed into closed meeting session in accordance with the
Municipal Act to discuss the following matters, as amended, under Municipal Act Section
239 (2):
In-Camera Item #1
(c) a proposed or pending acquisition or disposition of land by the municipality or local
board – 1342961 Ontario Inc. Lease
In-Camera Item #2
(a) the security of the property of the municipality or local board – Mervin Riddell Lease
In-Camera Item #3
(k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board – Medavie
EMS Contract
In-Camera Item #4
(k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board – Integrity
Commissioner and Closed Meeting Investigator Agreement
In-Camera Item #5
(k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board –
Southwestern Integrated Fibre Technology Funding
In-Camera Item #6
(b) personal matters about an identifiable individual, including municipal or local board
employees; (d) labour relations or employee negotiations (VERBAL)
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Page 9
April 28, 2020
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
9. RECESS
Council recessed at 10:14 a.m. and reconvened at 10:20 a.m.
10. MOTION TO RISE AND REPORT
Moved by: Councillor Giguѐre
Seconded by: Councillor Martyn
Resolved that we do now rise and report.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
In-Camera Item #1 – 1342961 Ontario Inc. Lease
Moved by: Councillor Martyn
Seconded by: Councillor Ketchabaw
Resolved that the Elgin County Council approve a 2-year lease between the Corporation
of the County of Elgin and 1342961 Ontario Inc. for Suite 314 located at 450 Sunset Drive,
St. Thomas for the term commencing May 1, 2020 and ending April 30, 2022.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
Page 10
April 28, 2020
In-Camera Item #2 – Mervin Riddell Lease
Moved by: Councillor Giguѐre
Seconded by: Councillor Marks
Resolved that Council approve a proposed Lease Amending Agreement between the
Corporation of the County of Elgin, as Landlord, and Mervin Riddell, as Tenant, and for
the Term commencing May 1, 2020 and ending April 30, 2021, and; that Council authorize
the Warden and Chief Administrative Officer to execute the said Lease Amending
Agreement on behalf of the Corporation of the County of Elgin.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
In-Camera Item #3 – Medavie EMS Contract
Moved by: Councillor Ketchabaw
Seconded by: Councillor Martyn
Resolved that staff proceed as directed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
In-Camera Item #4 – Integrity Commissioner and Closed Meeting Investigator Agreement
Moved by: Councillor Purcell
Seconded by: Councillor McPhail
Resolved that staff be directed to send a letter to Elgin County’s partner municipalities and
the County of Middlesex formally inviting them to participate in the joint renewal of the
contract for Integrity Commissioner and Closed Meeting Investigator, with Independent
Resolutions Inc. commencing January 1, 2021 and ending December 31, 2022.
Page 11
April 28, 2020
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
In-Camera Item #5 – Southwestern Integrated Fibre Technology Funding
Moved by: Councillor Jones
Seconded by: Councillor Giguѐre
Resolved that staff proceed as directed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
In-Camera Item #6 – Verbal Report
Moved by: Councillor Marks
Seconded by: Councillor Martyn
Resolved that the verbal report from the Chief Administrative Officer be received.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
Page 12
April 28, 2020
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE
Moved by: Councillor French
Seconded by: Councillor Ketchabaw
Resolved that we do now adopt recommendations of the Committee Of The Whole.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
12. CONSIDERATION OF BY-LAWS
12.1 By-law 20-22 – Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the April 28, 2020 Meeting.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
Resolved that By-Law No. 20-22 be now read a first, second and third time and
finally passed.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
13. ADJOURNMENT
Moved by: Councillor Purcell
Seconded by: Councillor Marks
Resolved that we do now adjourn at 11:12 a.m. to meet again on May 12, 2020 at 9:00
a.m.
Recorded Vote
Yes No Abstain
West Elgin Duncan McPhail Yes
Dutton Dunwich Bob Purcell Yes
Page 13
April 28, 2020
Central Elgin Sally Martyn Yes
Central Elgin Tom Marks Yes
Southwold Grant Jones Yes
Aylmer Mary French Yes
Malahide Dominique Giguѐre Yes
Bayham Ed Ketchabaw Yes
Malahide Warden Dave Mennill Yes
9 0 0
- Motion Carried.
Julie Gonyou,
Chief Administrative Officer.
Dave Mennill,
Warden.
Township of
orth Frontenac
6648 Road 506
Plevna, Ontario KOH 2M0
Tel: (613) 479-2231 or 1-800-234-3953, Fax: (613) 479-2352
www. n orthfrontenac.ca
May 13, 2020
Honourable Doug Ford
Premier of Ontario
Room 281
Legislative Building — Queen's Park
Toronto ON M7A 1A1
Dear Premier Ford,
Via Email: douq.fordco pc.ola.orq
Re: Framework for Reopening our Province - Residential Construction in
Rural Areas
Please be advised the Council of the Township of North Frontenac passed the
following Resolution at the May 8, 2020 Meeting:
Moved by Councillor Hermer, Seconded by Councillor Perry #191-20
Whereas on March 17, 2020 the government of Ontario announced that it was
declaring a state of emergency under s 7.0.1 (1) of the Emergency Management and
Civil Protection Act so that the Province could use every power possible to protect
the health and safety of all individuals and families during the COVID-19 pandemic;
And Whereas on Friday, April 3, 2020, the government of Ontario gave notice of
changes to Ontario Regulation 82/20 being the Order for the temporary closure of
places of non-essential business made under subsection 7.0.2 (4) of the Emergency
Management and Civil Protection Act, which reduced the list of essential businesses
permitted to continue operation during the provincial state of emergency;
And Whereas Section 30 of the new Schedule 2 of Ontario Regulation 82/20 has
been generally interpreted to prohibit residential construction where a building permit
had not been issued prior to April 4, 2020;
And Whereas residential construction represents a significant number of jobs in
rural Ontario and forms an integral part of the rural Ontario economy through
considerable direct, indirect and induced impacts;
And Whereas on Monday, April 27, 2020 the government of Ontario released A
Framework for Reopening our Province, which outlines the criteria Ontario's Chief
Medical Officer of Health and health experts will use to advise the government on
the loosening of emergency measures, as well as guiding principles for the safe,
gradual reopening of businesses, services and public spaces;
And Whereas Stage 1 of the Framework will consider the opening of workplaces
that can immediately meet or modify operations to meet public health guidance and
occupational health and safety requirements;
And Whereas residential construction in rural areas is characterized by single-family
dwelling types situated on large lots, which are attended by a very limited number of
tradespersons and contractors at any given time, and are being constructed for
specific clientele with planned occupancy dates;
Now Therefore Be It Resolved That the Council of the Township of North
Frontenac requests that the government of Ontario consider lifting the prohibition on
residential construction where no building permit had been issued prior to April 4,
2020, in all instances where such construction can take place in accordance with the
principles outlined in the government's Framework for Reopening our Province at its
earliest opportunity in order to alleviate the economic hardships being experienced
by rural Ontario's construction sector and the residents and families which it serves;
And That this Resolution be forwarded to the Office of the Honourable Doug Ford,
Premiere of Ontario and the Honourable Steve Clark, Minister of Municipal Affairs
and Housing;
And Further That a copy of this Resolution be sent to the Association of
Municipalities of Ontario (AMO), the Eastern Ontario Warden's Caucus (EOWC),
and to all rural Ontario municipalities, requesting their support.
If you have any questions or concerns, please do not hesitate to contact me.
Yours truly,
Tara Mieske
Clerk/Planning Manager
TM/bd
c.c. Steve Clark, Minister of Municipal Affairs and Housing
Association of Municipalities of Ontario (AMO)
Eastern Ontario Wardens Caucus (EOWC)
Rural Ontario Municipalities
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
www.elgin-county.on.ca
May 12, 2020
To Municipal Partners:
Re: Contract Extension for Integrity Commissioner/Closed Meeting Investigator/Ombudsman
On April 28, 2020, County Council approved the extension of the current contract with Independent
Resolutions Inc. as Integrity Commissioner/Closed Meeting Investigator/Ombudsman for the County
of Elgin effective January 1, 2021 until December 31, 2022. Independent Resolutions Inc. is willing to
roll over the existing terms and conditions with no change in fees for another two (2) years if agreed
to by Elgin County, Middlesex County and Elgin’s participating municipalities.
W e ask that you would advise in writing of your Council’s position on the contract extension with
Independent Resolutions Inc. as Integrity Commissioner/Closed Meeting Investigator/ Ombudsman.
Included in this package is the previous agreement and by-law. We will send out a revised agreement
and by-law once we have confirmation of which municipalities will be participating in the extension.
If you need anything further, please do not hesitate to contact me.
Yours truly,
Julie Gonyou,
Chief Administrative Officer
Enclosure
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO|Clerk
Lorne James, Treasurer
DATE: May 21, 2020
REPORT: CAO-22/20
SUBJECT: COVID-19 PANDEMIC
BACKGROUND
On March 17, 2020, a Provincial Emergency was declared pursuant to section 7.0.1 of the
Emergency Management and Civil Protection Act, in the whole of the Province of Ontario.
On March 21, 2020 at 11:00 am, the Elgin County Warden, along with Mayors from the City of
St. Thomas, Municipality of Bayham, Municipality of Central Elgin, Township of Southwold,
Municipality of Dutton Dunwich and the Township of Malahide each declared a local State of
Emergency as a result of the COVID-19 pandemic developments and to draw attention to Public
Health recommendations.
The Municipality of Bayham declaration of emergency implemented the Municipality of Bayham
Emergency Management Program as authorized by By-law No. 2017-118 and approved
annually by the Province. The Municipality of Bayham Emergency Control Group consists of the
following representatives:
•Mayor
•CAO|Clerk (Alternate CEMC)
•CEMC|Fire Chief
•Road Operations Supervisor
•Manager of Capital Projects|Water/Wastewater
•Deputy Clerk
The purposes of the Emergency Control Group is to address the ongoing, or potentially
expanding threat to the broader community, including health, safety and well-being of persons;
property and infrastructure; essential services; the environment; local economy.
The Municipal Emergency Control Group regularly liaises with Southwestern Public Health and
the Elgin County Joint Emergency Control Group.
On April 27, 2020, the Council of the Corporation of the Municipality of Bayham passed By-law
No. 2020-030 implementing the following COVID-19 Financial Policy:
Tax Levy
o Deferral of application of penalty or interest on current amounts for 90 days from
the February 28, 2020 tax due date.
Excluding penalty and interest applied prior to March 19, 2020
o Deferral of application of penalty or interest on current amounts for 90 days from
the May 29, 2020 tax due date.
Water/Wastewater Consumption Fees
o Deferral of application of penalty or interest on current amounts for 60 days from
the March 31, 2020 due date.
Excluding penalty and interest applied prior to March 19, 2020
o Deferral of application of penalty or interest on current amounts for 60 days from
the May 31, 2020 due date.
•The above policies do not apply to supplemental tax bills and/or past due
amounts. Penalty and interest will be applied to non-current amounts.
DISCUSSION
The purpose of this report is to provide an overview of the Municipality of Bayham impacts to
date of the COVID-19 Pandemic.
It must be stressed this report is based on information available as of May 15, 2020 and is
subject to significant change as a result of Provincial Orders and/or Public Health Guidelines.
COVID-19 FINANCIAL IMPACTS
AMOUNT CATEGORY
$26,522.11 COVID-19 Expenses
$39,399.00 COVID-19 Lost Revenues
-$63,516.30 Expense Reductions
$2,404.81 Net COVID-19 Financial Impacts
The COVID-19 Financial Impacts table demonstrates as of May 15, 2020 the Municipality has
incurred a net amount of unbudgeted costs of $2,404.81. An overview of the categories includes
but is not limited to:
•COVID-19 Expense consist of unbudgeted amounts including:
o Personal Protective Equipment
o Enhanced sanitation measures
o Provincial Order Education & Enforcement
•COVID-19 Lost Revenues consist of:
o Interest and Penalty revenue as a result of the COVID-19 Financial Policy
o SCC & VCC rental revenues
o Provincial student grants
•Expense Reductions consist of the following expense reductions:
o Municipal Assistance
o Museum Students
o Public Works Students
It is important to note that COVID-19 Expenses and COVID-19 Lost Revenues are calculated to
April 30, 2020 while Expense Reductions are calculated to December 31, 2020.
Staff conservatively estimate unbudgeted net financial impacts of approximately $5,750/month
from May – December 2020 with current guidelines. Under this model, a $46,000 deficit is
projected at yearend. The deficit is projected based on reduced revenues, and increased
expenses pertaining to Personal Protective Equipment and enhanced sanitation measures
based on current guidelines and current services provided. The potential for a yearend deficit is
further assessed based on the impact of utilizing the 2020 assessment roll book in 2021 as
directed by the Province and MPAC.
The Municipality of Bayham Emergency Control Group utilizes the health and safety
recommendations of the Province and the Medical Officer of Health for Southwestern Public
Health and the above noted financial estimates when making recommendations to the Council
of the Corporation of the Municipality of Bayham. As of May 15, 2020 the service reductions the
Municipality has implemented as a result of COVID-19 is:
•Cancelation of the 2020 Museums Bayham Season
•Reduction of Public Works Summer Students
As the Province modifies and/or repeals Provincial Orders the Municipality will need to
continually consider response to the same and make additional service level and financial
decisions.
A key community concern is the placement of portable washrooms and opening of the Port
Burwell East Beach Washrooms. At this time the Municipality of Bayham Emergency Control
Group in conjunction with the Elgin County Joint Emergency Control Group and guidance of
Southwestern Public Health have determined placement of portable washrooms in public
parks/green spaces is not in compliance with Provincial Orders. Once Provincial Orders are
modified or repealed the Municipality will work to place portable washrooms in accordance with
Southwestern Public Health guidelines.
RECOMMENDATION
1.THAT Report CAO-22/20 re COVID-19 Pandemic be received for information;
Respectfully Submitted by:
Paul Shipway Lorne James
CAO|Clerk Treasurer
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO|Clerk
DATE: May 21, 2020
REPORT: CAO-26/20
SUBJECT: E-COMMERCE
BACKGROUND
On December 16, 2004, the Council of the Corporation of the Municipality of Bayham passed By-
law No. 2004 -112, being a by-law to authorize the execution of an Agreement with Moneris
solutions Corp. for Debit Machine Services (Agreement No. 0173).
On April 19, 2018, the Council of the Corporation of the Municipality of Bayham considered Report
CAO-40/18 re Laserfiche automation and digitization efforts.
On February 6, 2020, the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT Report CAO-08/20 re E-Commerce be received for information;
AND THAT staff be directed to proceed with implementation of E-Commerce initiatives in
2020, including the utilization of credit card payments;
AND THAT staff be directed to bring forward a by-law for Council consideration to
implement an E-Commerce payment gateway;
AND THAT staff be directed to bring forward a by-law for Council consideration to amend
the Rates & Fees By-law to incorporate the collection of convenience fees associated with
credit card payments.
DISCUSSION
As noted within Report CAO-08/20 the Municipality of Bayham has shown a commitment to
service enhancement and efficiency. The next step in the service evolution within the
Municipality of Bayham is the utilization of e-commerce functionality within online Laserfiche
Forms.
The concept will provide additional service and payment options to persons unable or who find it
inconvenient to attend the Municipal Office. At the same time, all existing service and payment
options would be retained. Persons who utilize the credit card payment option would pay the
convenience fee for the same, established by and retained by the payment gateway provider,
while the Municipality would fund the monthly fee as it currently does for debit services.
This report proposes entering into an agreement with Paymentus as the e-commerce gateway
provider. This will allow the Municipality to commence construction of e-commerce forms and
payment options.
Actual implementation of the public facing payment gateway will not occur until the forms are
tested and fully constructed. At that time, staff will bring forward a by-law for Council
consideration to amend the Rates & Fees By-law to incorporate the collection of convenience
fees associated with credit card payments.
RECOMMENDATION
1.THAT Report CAO-26/20 re E-Commerce be received for information;
2.AND THAT staff be directed to bring forward a by-law for Council consideration to
implement an E-Commerce payment gateway;
Respectfully Submitted by:
Paul Shipway
CAO|Clerk
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-056
BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT
BETWEEN THE MUNICIPALITY OF BAYHAM AND VANGORP DRAINAGE &
EXCAVATING INC. FOR THE PROVISION OF DRAINAGE WORKS FOR THE
RICHMOND BRANCH ‘C’ DRAIN IN THE MUNICIPALITY OF BAYHAM
PURSUANT TO PROVISIONS OF THE DRAINAGE ACT, CHAPTER D.17,
R.S.O. 1990 AS AMENDED.
WHEREAS the Council of the Municipality of Bayham deems it expedient to authorize
the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality,
for the provision of drainage works of the Richmond Branch ‘C’ Drain based on and in
accordance with the terms and conditions of the tender accepted;
AND WHEREAS the Corporation of the Municipality of Bayham (the “Municipality”)
desires to enter into an agreement with VanGorp Drainage & Excavating Inc. for
construction of the Richmond Branch ‘C’ Drain in accordance with the Contract as
prepared by Spriet Associates;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as
follows:
1. THAT the Municipality enter into and execute an agreement with VanGorp
Drainage & Excavating Inc. for construction of the Richmond Branch ‘C’ Drain in
accordance with the Contract attached hereto as Schedule “A” and forming part
of this By-Law;
2. THAT the Mayor and the Clerk of the Municipality are hereby authorized and
directed on behalf of the Municipality to execute all documents as may be
required to give effect to these presents;
3. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST SECOND AND THIRD TIME AND FINALLY PASSED THIS 21ST DAY
OF MAY 2020.
_____________________________
Mayor
_____________________________
Clerk
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-057
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
PAYMENTUS CORPORATION
WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement with Paymentus Corporation for the provision of an e-commerce
payment gateway;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule “A” and forming part of this by-law between The
Corporation of the Municipality of Bayham and Paymentus Corporation for the
provision of an e-commerce payment gateway;
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 21st DAY OF
MAY, 2020.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-033
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
COUNCIL MEETING HELD MAY 21, 2020
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held May 2 1, 2020 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 21st day of May, 2020.
____________________________ _____________________________
MAYOR CLERK