HomeMy WebLinkAboutApril 27, 2020 - Special CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
SPECIAL COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Monday, April 27, 2020
12:30 p.m.
Pursuant to Section 4.4.3(a) of Procedural By-law No. 2018-005 the nature of the business to
be discussed at the April 27, 2020 Special Meeting of Council pertains to decisions required to
continue municipal operations on various matters.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
STAFF PRESENT:
CAOICLERK
DEPUTY CLERKIPLANNING COORDINATOR
TREASURER
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 12:30 p.m.
ED KETCHABAW
RAINEY WEISLER
C. VALERIE DONNELL
DANFROESE
SUSAN CHILCOTT
PAUL SHIPWAY
MARGARET UNDERHILL
LORNE JAMES
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
None.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
PROCEDURAL MOTION
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By-law be suspended for
the duration of the April 27, 2020 Special Meeting of Council due to the functional abilities
of the electronic meeting platform.
A recorded vote was held on the Procedural Motion:
Member of Council
YES
NO
Councillor C. Valerie Donnell
X
Councillor Dan Froese
X
Councillor Susan Chilcott
X
Deputy Mayor Rainey Weisler
X
Mayor Ed Ketchabaw
X
TOTAL
5
0
2020 Special Council Minutes
April 27, 2020
CARRIED
4. ANNOUNCEMENTS
None.
5. DELEGATIONS
None.
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Special Meeting held April 2, 2020
B. Regular Meeting held April 2, 2020
C. Statutory Planning Meeting held April 2, 2020 re Johann & Mary Thiessen
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT the minutes of the Special Meeting held April 2, 2020, Regular Meeting held April 2,
2020 and Statutory Planning Meeting re Johann & Mary Thiessen held April 2, 2020 be
adopted.
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A. Report PS-02/20 by Ed Roloson, Manager of Capital Projects lWater/Wastewater re Water
Meter Reading Software
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
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April 27, 2020
THAT Staff Report PS-02/20 re Municipal Water Meter Reading Software be received for
information;
AND THAT the Council of the Corporation of the Municipality of Bayham authorize the
purchase of Neptune 360 software from Evans Utility and Municipal Product Supply Inc.
Inc. for a total of $8,066.40+HST.
CARRIED
10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Decision re Committee of Adjustment Minor Variance Application A-01/20 —
Fehr, 11010 Culloden Road
B. Reissued Notice of Passing of Zoning By-law Z702-2020 — Anderson & Smith, 9743
Plank Rd
C. Reissued Notice of Passing of Zoning By-law Z703-2020 — C & H Reimer, 56398 Calton
Line
D. Reissued Notice of Passing of Zoning By-law Z704-2020 — CHR Farms Ltd., 56573
Calton Line
E. Notice of Passing of Zoning By-law Z706-2020 — Cipolla, 58183 Calton Line
F. Reissued Notice of Public Meeting re Committee of Adjustment Minor Variance A-02/20
Froese, 10019 Plank Rd
G. Notice of Public Meeting re Committee of Adjustment Minor Variance A-03/20 — Miller,
53708 Heritage Line
H. Reissued Notice of Public Meeting re Zoning Amendment - Graham Estates Inc., 56957
Talbot Line
Reissued Notice of Public Meeting re Zoning Amendment— L.P. R.C.A. / Big Otter
Marina & Campground, 5 Bridge Street
J. Reissued Notice of Public Meeting re Zoning Amendment — Hermann, 57237 Heritage
Line
K. Notice of Public Meeting re Zoning Amendment — Tesluk & Mulcaster, 42 Robinson
Street
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
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2020 Special Council Minutes April 27, 2020
THAT correspondence items 10.1.1-A — 10.1.1-K be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-30/20 by Bill Knifton, Chief Building Off iciallDrainage Superintendent re First
Quarter Report
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Staff Report DS-30-20 regarding the activities of the Building Services & Drainage
Department for the first quarter of 2020 be received for information.
CARRIED
B. Report DS-31/20 by Bill Knifton, Chief Building Official IDrainage Superintendent re
Branch 'C' of the Richmond Road Drain
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report DS-31/20 re Branch 'C' of the Richmond Road Drain be received for
information;
AND THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the
Corporation of the Municipality of Bayham hereby adopts Spriet Associates Report No.
22091 dated April 3, 2020, referred to as the Branch 'C' of the Richmond Road Drain
report;
AND THAT the Council of the Corporation of the Municipality of Bayham confirms the
assessments as per the Engineer's Report No. 22091 dated April 3, 2020;
AND THAT Provisional By-law No. 2020-029 be read a first, second and third time;
AND THAT staff be delegated authority to award the contract for the construction of Branch
'C' of the Richmond Road Drain if the tendered price is within 133% of the engineer's
estimate of the contract price.
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
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A. Ministry of Municipal Affairs & Housing re COVID-19
B. CN re Cayuga Line Discontinuance
C. Elgin County minutes of meetings held March 24, 2020
D. Elgin County minutes of meetings held April 14, 2020
E. Long Point Region Conservation authority re LPRCA Campgrounds: May 1 Opening
Date Delayed
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT correspondence item 11.1.1-A — 11.1.1-E be received for information.
CARRIED
11.1.2 Requiring Action
11.2 Reports to Council
A. Report TR-08/20 by Lorne James, Treasurer re First Quarter Report
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Staff Report TR-08/20 re 2020 Q1 Variance Report be received for information;
AND THAT notwithstanding By-law No. 2019-025, the Rates & Fees By-law, the Treasurer
be authorized and directed to implement the COVID-19 Financial Policy as outlined within
Report TR-08/20; it being noted that such deferral is being taken in response to the current
COVID-19 Coronavirus pandemic.
CARRIED
12. BY-LAWS
A. By -Law No. 2020-029 Being a by-law to provide for drainage works in the Municipality
of Bayham known as Branch `C' of the Richmond Road Drain (This by-law follows the
recommendation in Report DS-31120 by Bill Knifton, Chief Building Official) Drainage
Superintendent during the regular meeting of April 27, 2020)
B. By -Law No. 2020-030 Being a by-law to establish financial policy in response to the
COVID-19 Pandemic (This by-law follows the recommendation in Report TR-08120 by
Lorne James, Treasurer during the regular meeting of April 27, 2020)
C. By -Law No. 2020-044 Being a by-law to adopt the capital estimates for the year 2020
(This by-law follows the recommendation in Report TR-01120 by Lorne James, Treasurer
during the special meeting of January 6, 2020)
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2020 Special Council Minutes
April 27, 2020
D. By -Law No. 2020-045 Being a by-law to establish a levy for the year 2020 to adopt tax
rates, provide for penalty and interest in default of payment and the collection thereof
(This by-law follows the recommendation in Report TR-01120 by Lorne James, Treasurer
during the special meeting of January 6, 2020)
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT By-law No. 2020-029, 2020-030, 2020-044 and 2020-045 be read a first, second
and third time and finally passed.
CARRI ED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
A. Student Staffing Update — COVID-19 Pandemic
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT the Council of the Corporation of the Municipality of Bayham confirm the Emergency
Control Group action to cancel marine museum summer students and the 2020 marine
museum season as a result of COVID-19 human resources and financial impacts;
AND THAT the Council of the Corporation of the Municipality of Bayham confirm the
Emergency Control Group action to reduce Public Works Summer Students from three (3)
to one (1) as a result of COVID-19 human resources and financial impacts;
CARRIED
14.1 In Camera
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT the Council do now rise to enter into an "In Camera" Session at 12:58 p.m. to
discuss:
• a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board
• advice that is subject to solicitor -client privilege, including communications
necessary for that purpose
• labour relations or employee negotiations
• personal matters about an identifiable individual, including municipal or local board
employees
CARRIED
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April 27, 2020
A. Confidential Report regarding a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board (Drainage Works)
B. Confidential Report regarding advice that is subject to solicitor -client privilege, including
communications necessary for that purpose (Tribute Resources Inc.)
C. Confidential Report regarding labour relations or employee negotiations (COPE Local
35.4)
D. Confidential Report regarding personal matters about an identifiable individual, including
municipal or local board employees (Human Resources)
14.2 Out of Camera
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT the Council do now rise from the "In Camera" session at 1:29 p.m. with progress to
report.
CARRIED
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT the Council of the Corporation of the Municipality of Bayham withdraw the petition for
municipal drainage on Woodworth Rd and expense all costs associated with the same.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2020-031 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Confirming By -Law No. 2020-031 be read a first, second and third time and finally
passed
CARRIED
16. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
2020 Special Council Minutes
April 27, 2020
THAT the Special Council meeting be adjourned at 1:31 p.m.
CARRIED
MAY