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Home My WebLink AboutMarch 19, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 19, 2020 7:00 p.m. 7:30 p.m. — Public Meeting — Planning A. Agostino & Julie Cipolla, 58183 Calton Line PRESENT MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS DAN FROESE SUSAN CHILCOTT ABSENT: COUNCILLOR C. VALERIE DONNELL STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. By -Law No. 2020-023 Being a by-law to amend the Rates & Fees By-law — T:GO Fares added as Item 125 4. ANNOUNCEMENTS A. Mayor Ketchabaw made a statement about working to flatten the curve in relation to COVID-19 and staying informed through reputable information sources like Southwestern Public Health, the Province of Ontario and the Federal Government. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held March 5, 2020 B. Statutory Planning Meeting held March 5, 2020 re C.H.R. Farms Ltd. C. Statutory Planning Meeting held March 5, 2020 re Cornelius & Helena Reimer 2020 Council Minutes March 19, 2020 D. Statutory Planning Meeting held March 5, 2020 re Isaac Michael & Annie Reimer Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the minutes of the Regular Meeting held March 5, 2020, Statutory Planning Meeting re C.H.R. Farms Ltd., Statutory Planning Meeting re Cornelius & Helena Reimer, and Statutory Planning Meeting re Isaac Michael & Anne Reimer held March 5, 2020 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information A. Ministry of the Solicitor General re Emergency Management and Civil Protection Act (EMCPA) — 2019 Compliance Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence items 9.1.1-A be received for information. CARRIED 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Zoning By -Law Amendment — Agostino & Julie Cipolla, 58183 Calton Line B. Ministry of Municipal Affairs and Housing re Provincial Policy Statement, 2020 2 2020 Council Minutes March 19, 2020 C. Notice of Public Meeting re Proposed Zoning By-law Amendment — Johann & Mary Thiessen, 55866 First Street Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence items 10.1.1-A — 10.1.1-C be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-26/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning Application — C H Reimer, Zoning By-law Z703-2020, Development Agreement By-law 2020-019 Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report DS-26/20 regarding the C H Reimer rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held March 5, 2020 associated with this application, there were no written submissions and no oral presentations regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Cornelius and Helena Reimer identified as Concession 5 Lots 16 & 17 from Agricultural (Al -A) to site -specific Agricultural (A1-A-33) Zone to permit a maximum of three supplementary farm dwellings in the form of two mobile trailers and one existing building to accommodate seasonal farm labourers; AND THAT Zoning By-law Z703-2020 and By-law 2020-019 be presented to Council for enactment. WTIMTOWD B. Report DS-27/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning Application — CHR Farms Ltd. Zoning By-law Z704-2020, Development Agreement — By- law 2020-020 Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler 2020 Council Minutes March 19, 2020 THAT Report DS-27/20 regarding the CHR Farms Ltd. rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held March 5, 2020 associated with this application, there were no written submissions and no oral presentations regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by CHR Farms Ltd. identified as Concession 4 Lot 18 from Agricultural (Al-A)to site -specific Agricultural (A1-A-34) Zone to permit up to three supplementary farm dwellings in portions of two existing buildings to accommodate seasonal farm labourers; AND THAT Zoning By-law Z704-2020 and By-law 2020-020 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Long Point Region Conservation Authority minutes of meeting held February 5, 2020 B. Long Point Region Conservation Authority re 2019 audited Financial Statements & 2019 Annual Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence item 11.1.1-A — 11.1.1-B be received for information. o 11.1.2 Requiring Action A. Elgin County re Recruitment of Members for the Terrace Lodge Redevelopment Fundraising Committee Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT correspondence from Elgin County re Recruitment of Members for the Terrace Lodge Redevelopment Fundraising Committee be received for information. CARRIED 4 2020 Council Minutes March 19, 2020 11.2 Reports to Council A. Report CAO-12/20 by Paul Shipway, CAOICIerk re Municipal Assistance - Bayham Beachfest Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-12/20 re Municipal Assistance — Bayham Beachfest be received for information; AND THAT the Council of the Municipality of Bayham grants permission to use the following locations: ➢ Pitt Street from 20 Pitt Street to Robinson Street Port Burwell including Marine Museum Parking Lot for Bayham Beachfest activities on Saturday August 1, 2020 from 10:00 a.m. — 10:00 p.m. and Sunday, August 2, 2020 from 10:00 a.m. to 6:00 p.m.; ➢ Chatham Street Green Space for Bayham Beachfest activities on Saturday, August 1, 2020 from 10:00 a.m. — 5:00 p.m. and Sunday, August 2, 2020 from 10:00 a.m. — 8:00 p.m.; ➢ Port Burwell Pier for fireworks display and two (2) parking spaces near the Pier for equipment on Sunday, August 2, 2020 from 4:00 p.m. — 11:00 p.m.; AND THAT Bayham Beachfest provide a certificate of insurance, naming the Municipality of Bayham as an additional insured, in the minimum amount of $2 million liability, covering all events; AND THAT the Bayham Beachfest Fireworks Company provide a certificate of insurance, naming the Municipality of Bayham as an additional insured, in the minimum amount of $2 million liability, covering all events; AND THAT Bayham Beachfest obtain the necessary approvals from Southwestern Public Health, the Ontario Provincial Police and the Bayham Fire Chief, as per the Municipal Event Notice and provide a copy of the same to the Municipality of Bayham; AND THAT all other terms and conditions of the municipal rental agreement remain in effect; AND THAT the clean-up of the event areas and any costs thereof, be the responsibility of the organizers; AND THAT arrangements be made with the Municipality of Bayham Roads Operations Supervisor to provide picnic tables, garbage cans / recycle barrels, pylons and barricades for the pier; AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event. CARRIED 2020 Council Minutes March 19, 2020 12. BY-LAWS A. By -Law No. Z703-2020 Being a by-law to further amend By -Law No. Z456-2003 — C H Reimer (This by-law follows the recommendation in Report DS-26120 by Margaret Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of March 19, 2020) B. By -Law No. Z704-2020 Being a by-law to further amend By -Law No. Z456-2003 — CHR Farms Ltd. (This by-law follows the recommendation in Report DS-27120 by Margaret Underhill, Deputy Clerkj Planning Coordinator during the regular meeting of March 19, 2020) C. By -Law No. 2020-019 Being a by-law to authorize the execution of a Development Agreement with C H Reimer (This by-law follows the recommendation in Report DS- 26/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of March 19, 2020) D. By -Law No. 2020-020 Being a by-law to authorize the execution of a Development Agreement with CHR Farms Ltd. (This by-law follows the recommendation in Report DS- 27/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of March 19, 2020) E. By -Law No. 2020-021 Being a by-law to authorize the execution of an Extension Agreement with Affordable Portables (This by-law extends Agreement No. 0602 as authorized by By-law No. 2016-109) F. By -Law No. 2020-023 Being a by-law to amend the Rates & Fees By-law — T:GO Fares Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT By -Law No. Z703-2020, Z704-2020, 2020-019, 2020-020, 2020-021 and 2020-023 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the Council do now rise to enter into an "In Camera" Session at 7:34 p.m. to discuss: N. 2020 Council Minutes March 19, 2020 • personal matters about an identifiable individual, including municipal or local board employees • labour relations or employee negotiations CARRIED A. Confidential Report regarding personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations (Human Resources) 14.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the Council do now rise from the "In Camera" session at 8:30 p.m. with nothing to report. CARRIED B. Application of Penalty — Tax & Water/Wastewater Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT notwithstanding By-law No. 2019-025, the Rates & Fees By-law, the Treasurer be authorized and directed to defer the imposition of all new penalties and/or interest on all property tax and water/wastewater utility accounts for non-payment or late payment until April 30, 2020; it being noted that such deferral is being taken in response to the current COVID-19 Coronavirus pandemic. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2020-022 Being a by-law to confirm all actions of Council Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Confirming By -Law No. 2020-022 be read a first, second and third time and finally passed e 2020 Council Minutes March 19, 2020 16. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the Council meeting be adjourned at 8:40 p.m. CARRIED e