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Home My WebLink AboutMarch 05, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 66169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 5, 2020 7:00 p.m. 7:30 p.m. — Public Meeting — Planning A. Cornelius & Helena Reimer, 56398 Calton Line B. Isaac Michael & Annie Reimer, 63714 Heritage Line C. C.H.R. Farms Ltd., 56573 Calton Line PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS DAN FROESE SUSAN CHILCOTT ABSENT: COUNCILLOR C. VALERIE DONNELL STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Report CAO-11/20 re Calton Cemetery Laneway, Paul Shipway CAOICIerk added as Item 11.2.1 B. By -Law No. 2020-017 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and The Corporation of the Municipality of Bayham and Her Majesty the Queen in Right of Canada as represented by the Minister of Employment and Social Development added as Item 12.0 C. By -Law No. 2020-018 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Underhill Trucking Ltd. added as Item 12.D (This By-law follows the recommendation contained within Report CAO-11120 re Calton Cemetery Laneway presented to Council March 5, 2020) 4. ANNOUNCEMENTS 2020 Council Minutes March 5, 2020 A. Councillor Froese commented on the retirement dinner for Elgin OPP Inspector Fishleigh and wished Inspector Fishleigh well in retirement. None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held February 20, 2020 B. Statutory Planning Meeting held February 20, 2020 re W. Anderson & P. Smith Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the minutes of the Regular Meeting held February 20, 2020 and Statutory Planning Meeting re W. Anderson & P. Smith held February 20, 2020 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Zoning By -Law Amendment — Cornelius & Helena Reimer, 56398 Calton Line B. Notice of Public Meeting re Proposed Zoning By -Law Amendment — Isaac Michael & Annie Reimer, 53714 Heritage Line K 2020 Council Minutes March 5, 2020 C. Notice of Public Meeting re Proposed Zoning By -Law Amendment — C.H.R. Farms Ltd., 56573 Calton Line D. Notice of Passing of Zoning By -Law No. Z701-2020 — Borm, 7288 Richmond Road Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT correspondence items 10.1.1-A — 10.1.1-D be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-24/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Zoning Amendment Application — Anderson Smith Zoning By -Law No. Z702-2020 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Staff Report DS-24/20 regarding the Zoning By-law Amendment for Anderson and Smith be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 20, 2020 associated with this application, no written submissions were received; AND THAT all considerations regarding this matter were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning from Estate Residential (ER) Zone to a site -specific Estate Residential (ER-9) Zone to permit the maximum accumulative accessory building floor area of 157 m2 and to permit the placement of a 139.4 m2 accessory building in the front yard and closer to the street than the residence; AND THAT Zoning By-law Z702-2020 be presented to Council for enactment. CARRIED B. Report DS-25/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Consent Application E10/20 Hildebrandt (resubmission of E67/17) Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Staff Report DS-25/20 regarding the Consent Application E10/20 submitted by 2020 Council Minutes March 5, 2020 Gertruda Hildebrandt be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E10/20 be granted subject to the following conditions: 1. Water Quality testing reports for nitrates and bacteria content meeting the Provincial standards for residential use, as a matter of public health and safety 2. Water Quantity testing report meeting the Provincial standards for residential use, as a matter of public health and safety 3. Provide a professionally prepared grading plan 4. Obtain a Municipal Lot Assessment for private septic 5. Purchase civic number sign 6. Planning report fee payable to the municipality 7. Digital copy of the final survey provided to the municipality 8. Parkland Dedication Fee payable to the Municipality 9. County Road Access confirmation CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Enbridge Gas Inc. re Natural Gas Expansion Program Update Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT correspondence item 11.1.1-Abe received for information. CARRIED 11.1.2 Requiring Action A. Barry Wade & Susanne Schlotzhaur Request for Action re Faye Street & Libby Avenue B. Earl & Micheline Shea request for Action re Road Status Faye Street & Libby Avenue Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT correspondence from Barry Wade & Susanne Schlotzhaur and Earl & Micheline Shea re Faye Street & Libby Avenue be received for information; AND THAT the matter be referred to 2021 Capital Budget Deliberations to be included with Phase 6 of the Port Burwell Storm Sewer Master Plan. CARRIED 2020 Council Minutes March 5, 2020 C. Jennifer Lockyer, Group Administrator for the 1st Port Burwell Scouting Group re First Annual Quarter Auction donation request Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence from Jennifer Lockyer, Group Administrator for the 1st Port Burwell Scouting Group re First Annual Quarter Auction donation request be received for information. CARRIED 11.2 Reports to Council A. Report CAO-11/20 re Calton Cemetery Laneway, Paul Shipway CAOICIerk Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-11/20 re Calton Cemetery Laneway be received for information; AND THAT staff be directed to bring forward a by-law to enter into an Agreement with Underhill Trucking Ltd. pursuant to RFQ 20-01 in the amount of $13,500+HST for Council consideration; AND THAT staff be directed to manage the construction of the Calton Cemetery Laneway for the Calton Cemetery Board pursuant to RFQ 20-01; AND THAT the Municipality of Bayham, through the Calton Cemetery Board, be directed to issue a `Letter of Thanks' to the Calton Hall Foundation. CARRIED 12. BY-LAWS A. By -Law No. Z702-2020 Being a by-law to further amend By -Law No. Z456-2003 — Anderson / Smith (This by-law follows the recommendation in Report DS-24120 by Margaret Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of March 5, 2020) B. By -Law No. 2020-015 Being a by-law to authorize the execution of an agreement for cost recovery for the services of Elgin County Training Officer C. By -Law No. 2020-017 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Her Majesty the Queen in Right of Canada 2020 Council Minutes March 5, 2020 D. By -Law No. 2020-018 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Underhill Trucking Ltd. (This By-law follows the recommendation contained within Report CAO-11120 re Calton Cemetery Laneway presented to Council March 5, 2020) Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT By -Law No. Z702-2020, 2020-015, 2020-017 and 2020-018 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an "In Camera" Session at 7:45 p.m. to discuss: • labour relations or employee negotiations; • advice that is subject to solicitor -client privilege, including communications necessary for that purpose CARRIED A. Confidential Report regarding labour relations or employee negotiations; advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Teamsters Local 879) 14.2 Out of Camera Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" session at 7:52 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2020-016 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese 2020 Council Minutes March 5, 2020 THAT Confirming By -Law No. 2020-016 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 7:53 p.m. CARRIED n �F M YOR