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March 19, 2020 - Council
THE CORPOR ATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 19, 2020 7:00 p.m. 7:30 p.m. – Public Meeting – Planning – Agostino & Julie Cipolla, 58183 Calton Line 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held March 5, 2020 B. Statutory Planning Meeting held March 5, 2020 re C.H.R. Farms Ltd. C. Statutory Planning Meeting held March 5, 2020 re Cornelius & Helena Reimer D. Statutory Planning Meeting held March 5, 2020 re Isaac Michael & Annie Reimer 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information A. Ministry of the Solicitor General re Emergency Management and Civil Protection Act (EMCPA) – 2019 Compliance 9.1.2 Requiring Action 9.2 Reports to Council 2020 Council Agenda March 19, 2020 2 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Zoning By-Law Amendment – Agostino & Julie Cipolla, 58183 Calton Line B. Ministry of Municipal Affairs and Housing re Provincial Policy Statement, 2020 C. Notice of Public Meeting re Proposed Zoning By-law Amendment – Johann & Mary Thiessen, 55866 First Street 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-26/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning Application – Reimer C H, Zoning By-law Z703-2020, Development Agreement By-law 2020-019 B. Report DS-27/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning Application – CHR Farms Ltd. Zoning By-law Z704-2020, Development Agreement – By- law 2020-020 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Long Point Region Conservation Authority minutes of meeting held February 5, 2020 B. Long Point Region Conservation Authority re 2019 audited Financial Statements & 2019 Annual Report 11.1.2 Requiring Action A. Elgin County re Recruitment of Members for the Terrace Lodge Redevelopment Fundraising Committee 11.2 Reports to Council A. Report CAO-12/20 by Paul Shipway, CAO|Clerk re Municipal Assistance - Bayham Beachfest 12. BY-LAWS A. By-Law No. Z703 -2020 Being a by-law to further amend By-Law No. Z456-2003 – C H Reimer (This by-law follows the recommendation in Report DS-26/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of March 19, 2020) 2020 Council Agenda March 19, 2020 3 B. By-Law No. Z704 -2020 Being a by-law to further amend By-Law No. Z456-2003 – CHR Farms Ltd. (This by-law follows the recommendation in Report DS-27/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of March 19, 2020) C. By-Law No. 2020-019 Being a by-law to authorize the execution of a Development Agreement with C H Reimer (This by-law follows the recommendation in Report DS-26/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of March 19, 2020) D. By-Law No. 2020-020 Being a by-law to authorize the execution of a Development Agreement with CHR Farms Ltd. (This by-law follows the recommendation in Report DS- 27/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of March 19, 2020) E. By-Law No. 2020-021 Being a by-law to authorize the execution of an Extension Agreement with Affordable Portables (This by-law extends Agreement No. 0602 as authorized by By-law No. 2016-109) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera A. Confidential Report regarding personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations (Human Resources) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2020-022 Being a by-law to confirm all actions of Council 16. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 5, 2020 7:00 p.m. 7:30 p.m. – Public Meeting – Planning A.Cornelius & Helena Reimer, 56398 Calton Line B.Isaac Michael & Annie Reimer, 53714 Heritage Line C.C.H.R. Farms Ltd., 56573 Calton Line PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS DAN FROESE SUSAN CHILCOTT ABSENT: COUNCILLOR C.VALERIE DONNELL STAFF PRESENT: CAO|CLERK PAUL SHIPWAY DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL 1.C ALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2.DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3.REVIEW OF ITEMS NOT LISTED ON AGENDA A.Report CAO-11/20 re Calton Cemetery Laneway, Paul Shipway CAO|Clerk added as Item 11.2.1 B. By-Law No. 2020-017 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and The Corporation of the Municipality of Bayham and Her Majesty the Queen in Right of Canada as represented by the Min ister of Employment and Social Development added as Item 12.C C.By-Law No. 2020-018 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Underhill Trucking Ltd. added as Item 12.D (This By-law follows the recommendation contained within Report CAO-11/20 re Calton Cemetery Laneway presented to Council March 5, 2020) 4.ANNOUNCEMENTS 2020 Council Minutes March 5, 2020 2 A. Councillor Froese commented on the retirement dinner for Elgin OPP Inspector Fishleigh and wished Inspector Fishleigh well in retirement. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held February 20, 2020 B. Statutory Planning Meeting held February 20, 2020 re W. Anderson & P. Smith Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the minutes of the Regular Meeting held February 20, 2020 and Statutory Planning Meeting re W. Anderson & P. Smith held February 20, 2020 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Zoning By-Law Amendment – Cornelius & Helena Reimer, 56398 Calton Line B. Notice of Public Meeting re Proposed Zoning By-Law Amendment – Isaac Michael & Annie Reimer, 53714 Heritage Line 2020 Council Minutes March 5, 2020 3 C. Notice of Public Meeting re Proposed Zoning By-Law Amendment – C.H.R. Farms Ltd., 56573 Calton Line D. Notice of Passing of Zoning By-Law No. Z701-2020 – Borm, 7288 Richmond Road Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT correspondence items 10.1.1-A – 10.1.1-D be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-24/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Zoning Amendment Application – Anderson Smith Zoning By-Law No. Z702-2020 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Staff Report DS-24/20 regarding the Zoning By-law Amendment for Anderson and Smith be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 20, 2020 associated with this application, no written submissions were received; AND THAT all considerations regarding this matter were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning from Estate Residential (ER) Zone to a site-specific Estate Residential (ER-9) Zone to permit the maximum accumulative accessory building floor area of 157 m2 and to permit the placement of a 139.4 m2 accessory building in the front yard and closer to the street than the residence; AND THAT Zoning By-law Z702-2020 be presented to Council for enactment. CARRIED B. Report DS-25/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Consent Application E10/20 Hildebrandt (resubmission of E67/17) Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Staff Report DS-25/20 regarding the Consent Application E10/20 submitted by 2020 Council Minutes March 5, 2020 4 Gertruda Hildebrandt be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E10/20 be granted subject to the following conditions: 1. Water Quality testing reports for nitrates and bacteria content meeting the Provincial standards for residential use, as a matter of public health and safety 2. Water Quantity testing report meeting the Provincial standards for residential use, as a matter of public health and safety 3. Provide a professionally prepared grading plan 4. Obtain a Municipal Lot Assessment for private septic 5. Purchase civic number sign 6. Planning report fee payable to the municipality 7. Digital copy of the final survey provided to the municipality 8. Parkland Dedication Fee payable to the Municipality 9. County Road Access confirmation CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Enbridge Gas Inc. re Natural Gas Expansion Program Update Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT correspondence item 11.1.1-A be received for information. CARRIED 11.1.2 Requiring Action A. Barry Wade & Susanne Schlotzhaur Request for Action re Faye Street & Libby Avenue B. Earl & Micheline Shea request for Action re Road Status Faye Street & Libby Avenue Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT correspondence from Barry Wade & Susanne Schlotzhaur and Earl & Micheline Shea re Faye Street & Libby Avenue be received for information; AND THAT the matter be referred to 2021 Capital Budget Deliberations to be included with Phase 6 of the Port Burwell Storm Sewer Master Plan. CARRIED 2020 Council Minutes March 5, 2020 5 C. Jennifer Lockyer, Group Administrator for the 1st Port Burwell Scouting Group re First Annual Quarter Auction donation request Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence from Jennifer Lockyer, Group Administrator for the 1st Port Burwell Scouting Group re First Annual Quarter Auction donation request be received for information. CARRIED 11.2 Reports to Council A. Report CAO-11/20 re Calton Cemetery Laneway, Paul Shipway CAO|Clerk Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-11/20 re Calton Cemetery Laneway be received for information; AND THAT staff be directed to bring forward a by-law to enter into an Agreement with Underhill Trucking Ltd. pursuant to RFQ 20-01 in the amount of $13,500+HST for Council consideration; AND THAT staff be directed to manage the construction of the Calton Cemetery Laneway for the Calton Cemetery Board pursuant to RFQ 20-01; AND THAT the Municipality of Bayham, through the Calton Cemetery Board, be directed to issue a ‘Letter of Thanks’ to the Calton Hall Foundation. CARRIED 12. BY-LAWS A. By-Law No. Z702 -2020 Being a by-law to further amend By-Law No. Z456-2003 – Anderson / Smith (This by-law follows the recommendation in Report DS-24/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of March 5, 2020) B. By-Law No. 2020-015 Being a by-law to authorize the execution of an agreement for cost recovery for the services of Elgin County Training Officer C. By-Law No. 2020-017 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Her Majesty the Queen in Right of Canada 2020 Council Minutes March 5, 2020 6 D. By-Law No. 2020-018 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Underhill Trucking Ltd. (This By-law follows the recommendation contained within Report CAO-11/20 re Calton Cemetery Laneway presented to Council March 5, 2020) Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT By-Law No. Z702 -2020, 2020 -015 , 2020 -017 and 2020-018 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an “In Camera” Session at 7:45 p.m. to discuss: • labour relations or employee negotiations; • advice that is subject to solicitor-client privilege, including communications necessary for that purpose CARRIED A. Confidential Report regarding labour relations or employee negotiations; advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Teamsters Local 879) 14.2 Out of Camera Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council do now rise from the “In Camera” session at 7:52 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2020-016 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese 2020 Council Minutes March 5, 2020 7 THAT Confirming By-Law No. 2020-016 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 7:53 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 5, 2020 7:30 p.m. C.H.R. Farms Ltd. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS DAN FROESE SUSAN CHILCOTT ABSENT: COUNCILLOR C. VALERIE DONNELL STAFF PRESENT: CAO|CLERK PAUL SHIPWAY DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL SIGNED IN ATTENDEES: None. 1.CAL L TO ORDER Mayor Ketchabaw called the public meeting to order at 7:30 p.m. and asked those in attendance for this Planning Public Meeting regarding a Zoning By-Law Amendment application by C.H.R. Farms Ltd. to place their name and contact information on the sign-in sheet provided at the podium. 2.DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3.CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4.PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A.Application submitted by C.H.R. Farms Ltd. The purpose of the public meeting is to change the zoning regulations on 40 ha (100 acres) of land to allow supplementary farm dwelling floor area of 331 m2 (3,563 ft2) in portions of up to two (2) existing farm buildings to accommodate up to twenty-four (24) seasonal farm labourers, in Zoning By-law Z456-2003. The subject lands are located at 56573 Calton Line, south side, east of Plank Road. 2 Statutory Planning Minutes March 5, 2020 The effect of the by-law will be to recognize the existing supplementary farm dwelling in a portion of a farm building for up to eight (8) labourers; to permit second supplementary farm dwelling in the remainder of the same building for up to eight (8) labourers; and to permit a third supplementary farm dwelling in a portion of an adjacent farm building for up to eight (8) labourers, with combined floor area exceeding the maximum of 167 m2 (1,800 ft2). 5. PUBLIC PARTICIPATION None. 6. CORRESPONDENCE None. 7. OTHER BUSINESS None. 8. ADJOURNMENT Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Zoning By-law be considered at the meeting scheduled for March 19, 2020; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application C.H.R. Farms Ltd. is now complete at 7:33 p.m. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 5, 2020 7:30 p.m. Cornelius & Helena Reimer PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS DAN FROESE SUSAN CHILCOTT ABSENT: COUNCILLOR C.VALERIE DONNELL STAFF PRESENT: CAO|CLERK PAUL SHIPWAY DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL SIGNED IN ATTENDEES: None. 1.C ALL TO ORDER Mayor Ketchabaw called the public meeting to order at 7:34 p.m. and asked those in attendance for this Planning Public Meeting regarding a Zoning By-Law Amendment application by Cornelius & Helena Reimer to place their name and contact information on the sign-in sheet provided at the podium. 2.DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3.CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4.PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A.Application submitted by Cornelius and Helena Reimer The purpose of the public meeting is to change the zoning regulations on 57.8 ha (143 acres) of land to allow supplementary farm dwelling floor area of 372 m2 (4,000 ft2) in up to two (2) mobile homes and one (1) permanent building to accommodate up to twenty- four (24 ) seasonal farm labourers, in Zoning By-law Z456-2003. The subject lands are located at 56398 Calton Line, north side, east of Plank Road. 2 Statutory Planning Minutes March 5, 2020 The effect of the by-law will be to will be to recognize the existing supplementary farm dwelling and allow two additional supplementary farm dwellings with combined floor area exceeding the maximum of 167 m2 (1,800 ft2). 5. PUBLIC PARTICIPATION None. 6. CORRESPONDENCE None. 7. OTHER BUSINESS None. 8. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Zoning By-law be considered at the meeting scheduled for March 19, 2020; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application Cornelius & Helena Reimer is now complete at 7:36 p.m. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 5, 2020 7:30 p.m. Isaac Michael & Annie Reimer PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS DAN FROESE SUSAN CHILCOTT ABSENT: COUNCILLOR C.VALERIE DONNELL STAFF PRESENT: CAO|CLERK PAUL SHIPWAY DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL SIGNED IN ATTENDEES: None. 1.C ALL TO ORDER Mayor Ketchabaw called the public meeting to order at 7:37 p.m. and asked those in attendance for this Planning Public Meeting regarding a Zoning By-Law Amendment application by Isaac Michael & Annie Reimer to place their name and contact information on the sign-in sheet provided at the podium. 2.DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3.CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4.PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A.Application submitted by Isaac Michael and Annie Reimer The purpose of the public meeting is to change the zoning regulations on a 4,240 m2 (1 acre) parcel of land from Hamlet Residential (HR) and Agricultural (A1) zone to site- specific Hamlet Residential (HR-XX) and site-specific Agricultural (A1-XX) zone to permit accessory building floor area of 212 m2 (2,380 ft2) where the permitted maximum is 75 m2 (807 ft2) in the HR zone; to permit zero accessory building yard setback in the A1 and HR zone; to permit accessory residential use on lands in the Agricultural (A1) zone where there is no dwelling; and, to permit accessory building height of 6.7 m (22 feet) where the 2 Statutory Planning Minutes March 5, 2020 permitted maximum is 4.5 m (14.7 feet) in Zoning By-law Z456-2003. The subject lands are located at 53714 Heritage Line, north side, west of James Street. The effect of the by-law will be to fulfill conditions of consent to rezone the retained lands comprising existing oversized accessory building floor area in two garages and one barn, to recognize existing zero yard setback for the barn located in both zones, and to recognize the height of the barn in excess of the maximum permitted in the HR zone. 5. PUBLIC PARTICIPATION None. 6. CORRESPONDENCE None. 7. OTHER BUSINESS None. 8. ADJOURNMENT Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Zoning By-law be considered at the meeting scheduled for March 19, 2020; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application Isaac Michael & Annie Reimer is now complete at 7:40 p.m. MAYOR CLERK Ministry of the Solicitor General Office of the Fire Marshal and Emergency Management 25 Morton Shulman Avenue Toronto ON M3M 0B1 Tel: 647-329-1100 Fax: 647-329-1143 Ministère du Solliciteur général Bureau du commissaire des incendies et de la gestion des situations d'urgence 25 Morton Shulman Avenue Toronto ON M3M 0B1 Tél. : 647-329-1100 Téléc. : 647-329-1143 March 09, 2020 Your Worship Ed Ketchabaw Municipality of Bayham 56169 Heritage Line Straffordville N0J1Y0 Dear Mayor: As the Chief of Emergency Management for Ontario, it is incumbent on me to monitor, coordinate and assist municipalities with their respective municipal emergency management programs in accordance with the Emergency Management and Civil Protection Act (EMCPA). To confirm municipalities are in compliance with the EMCPA, every municipality in Ontario submits a compliance package to Emergency Management Ontario on a yearly basis. The Office of the Fire Marshal and Emergency Management (OFMEM) has reviewed the documentation submitted by your Community Emergency Management Coordinator (CEMC) and has determined that your municipality was compliant with the EMCPA in 2019. The safety of your citizens is important, and one way to ensure that safety is to ensure that your municipality is prepared in case of an emergency. You are to be congratulated on your municipality's efforts in achieving compliance in 2019. I look forward to continuing to work with you to ensure your continued compliance in 2020. If you have any questions or concerns about this letter, please contact your Emergency Management Field Officer; their contact information is below. Name: Christopher Pape Email: Christopher.Pape@ontario.ca Phone: 519-854-6595 Sincerely, Douglas Browne Chief of Emergency Management cc: Randy White - CEMC Christopher Pape - Field Officer - St.Clair Sector NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: AGOSTINO AND JULIE CIPOLLA, 58183 CALTON LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, March 19, 2020 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to change the zoning on a 37.5 ha (92.7 acre) parcel of land from an Agricultural (A1) zone to a site-specific Agriculture (A1-XX) zone to permit kennel use in addition to the permitted uses in the A1 zone, in Zoning By-law Z456-2003. The subject lands are located at 58183 Calton Line, south side, west of County Road 55. THE EFFECT of this By-law will be to allow a dog boarding and grooming kennel in an existing building as a secondary use. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 28th day of February 2020. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca February 28, 2020 Dear Head of Council: RE: Provincial Policy Statement, 2020 Earlier today, the government of Ontario released the Provincial Policy Statement (PPS), 2020. The PPS is an important part of Ontario’s land use planning system, setting out the provincial land use policy direction that guides municipal decision- making. Municipalities play a key role in implementing provincial land use policies through local official plans, zoning by-laws and other planning decisions. The Planning Act requires that decisions on land use planning matters be “consistent with” PPS policies. The PPS, 2020 supports implementation of More Homes, More Choice: Ontario’s Housing Supply Action Plan and includes key changes to: Encourage an increase in the mix and supply of housing Protect the environment and public safety Reduce barriers and costs for development and provide greater certainty Support rural, northern and Indigenous communities Support the economy and job creation The PPS, 2020 works together with other recent changes to the land use planning system – including changes to the Planning Act through Bill 108, More Homes, More Choice Act, 2019 and A Place to Grow: Growth Plan for the Greater Golden Horseshoe. Collectively, these changes support key government priorities of increasing housing supply, supporting job creation and reducing red tape – while continuing to protect Ontarians’ health and safety and the environment, including the Greenbelt. The PPS, 2020 policies will take effect on May 1, 2020. It will replace the Provincial Policy Statement, 2014. In accordance with section 3 of the Planning Act, all decisions affecting land use planning matters made after this date shall be consistent with the PPS, 2020. My ministry will be in touch to provide education and training for municipal staff to support implementation of the new policies. …/2 Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street, 17th Floor Toronto ON M7A 2J3 Tel.: 416 585-7000 Ministère des Affaires municipales et du Logement Bureau du ministre 777, rue Bay, 17e étage Toronto ON M7A 2J3 Tél. : 416 585-7000 - 2 - For more information about the PPS, 2020, please visit ontario.ca/PPS where you will find: A digital version of the PPS, 2020 A link to the decision notice on the Environment Registry of Ontario (ERO #019- 0279) If you have any questions about the Provincial Policy Statement, 2020, please contact the ministry at provincialplanning@ontario.ca or by calling 1-877-711-8208. Sincerely, Steve Clark Minister c: Planning Head, Planning Board Secretary-Treasurer, and/or Clerks NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: JOHANN & MARY THIESSEN 55866 FIRST STREET TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, April 2, 2020 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is amendment to change the zoning regulations on a 994 m2 (0.2 acre) parcel of land from Village Residential (R1) zone to site-specific Village Residential (R1-XX) zone to permit front yard setback for the existing dwelling of 1.8 m (6 feet) where the permitted maximum is 7.0 m (22.9 feet); to permit existing accessory building floor area of 120 m2 (1,291 ft2) where the permitted maximum is 65 m2 (700 ft2) in the HR zone; and, to permit existing accessory building height of 5.5 m (18 feet) where the permitted maximum is 4.5 m (14.7 feet), in Zoning By-law Z456-2003. The subject lands are located at 55866 First Street, north side, east of West Street. THE EFFECT of this By-law will be to fulfill conditions of Consent Application E90/19 to rezone the retained lands comprising existing dwelling reduced front yard setback and oversized (combined floor area and height) accessory building. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 13th day of March 2020. Village of Straffordville Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 1 - LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES of February 5, 2020 Approved February 28, 2020 Members in attendance: Dave Beres, Michael Columbus, Valerie Donnell, Roger Geysens, Tom Masschaele, John Scholten and Peter Ypma Staff in attendance: J. Maxwell, A. LeDuc, B. Hodi, D. Thain and D. McLachlan Regrets: Robert Chambers, Kristal Chopp, Ken Hewitt and Stewart Patterson The meeting was called to order at 6:35 pm Wednesday, February 5, 2020 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS MOTION A-14/20 moved: P. Ypma seconded: D. Beres That the LPRCA Board of Directors add “Presentation by Strong & Nenninger” under New Business as item 10 (j) to the February 5, 2020 agenda. CARRIED DECLARATION OF CONFLICTS OF INTEREST None DEPUTATIONS None MINUTES OF PREVIOUS MEETINGS MOTION A-15/20 moved: J. Scholten seconded: R. Geysens THAT the minutes of the Board of Directors Meeting held January 8, 2020 be adopted as circulated. CARRIED BUSINESS ARISING None FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 2 - REVIEW OF COMMITTEE MINUTES a) Lee Brown Marsh Management Committee – May 3, 2019 MOTION A-16/20 moved: D. Beres seconded: J. Scholten THAT the minutes from the Lee Brown Marsh Management Committee meeting of May 3, 2019 be received as information. CARRIED CORRESPONDENCE a) Conservation Ontario letter to Minister Yakabuski Re: Ontario’s Special Advisor on Flooding Report to Government: An Independent Review of the 2019 Flood Events in Ontario b) Municipality of Strathroy-Cardoc Re: Council Meeting January 20, 2020 – Approval of Resolution LTVC – Watershed Management Programs MOTION A-17/20 moved: R. Geysens seconded: V. Donnell THAT the correspondence outlined in the Board of Director’s Agenda of February 5, 2020 be received as information. CARRIED DEVELOPMENT APPLICATIONS a) Staff Approved applications Staff approved seven applications since the last meeting. All met policy criteria. LPRCA-224/19-REVISED, LPRCA-249/19, LPRCA-250/19, LPRCA-1/20, LPRCA-2/20, LPRCA-7/20 and LPRCA-9/20. MOTION A-18/20 moved: P. Ypma seconded: D. Beres That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated January 27, 2020 as information. CARRIED b) New applications The Planning Department recommended approval for three applications. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 3 - MOTION A-19/20 moved: J. Scholten seconded: R. Geysens THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of this report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-257/19 LPRCA-258/19 LPRCA-10/20 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations. CARRIED NEW BUSINESS a) GENERAL MANAGER’S REPORT Backus Heritage Conservation Area will be hosting the Vittoria & District Foundation’s Annual General Meeting. The Foundation recently approved $10,000 in funding towards the Education Centre’s gallery revitalization project. The pumphouses and water intakes along the lake at Haldimand and Norfolk Conservation Areas received some damage in the fall storms. Staff are reviewing options. The GM provided the Board with some information for the upcoming consultation to the Conservation Authorities Act and Regulations in London. MOTION A-20/20 moved: D. Beres seconded: P. Ypma That the LPRCA Board of Directors receives the General Manager’s Report for January 2020 as information. CARRIED b) 2020 TREE ORDER Annually, LPRCA purchases a variety of native tree and shrub species for restoration projects which include the LPRCA Private Land Tree Planting Program, 50 Million Tree Program, Clean Water project and the Ontario Power Generation/Forest Corridor FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 4 - Program. Staff is proposing to order 53,250 seedlings for the 2020 spring tree plant from two of the four nurseries pre-selected by Forests Ontario’s 50 Million Program. This is a cost-recovery program and is not anticipated to affect the budget. MOTION A-21/20 moved: V. Donnell seconded: D. Beres THAT the LPRCA Board of Directors approves the 2020 tree order of 53,250 trees at a cost of $52,629.50 for the spring tree planting season. CARRIED c) 2020 FLOOD CONTINGENCY PLAN The LPRCA Flood Contingency Plan is a guide for municipalities, emergency services and other partners in the event of flood emergencies. The January 2020 Plan presented has not changed in terms of content, only the flood emergency contact list has been updated. MOTION A-22/20 moved: P. Ypma seconded: T. Masschaele THAT the LPRCA Board of Directors receives the LPRCA 2020 Flood Contingency Plan for information. CARRIED d) JANUARY 2020 FLOOD EVENTS AND WATERSHED CONDITIONS The year has started with above average temperatures and very little snow pack. A Flood Watch was issued January 12th for Big Otter Creek and the Lake Erie shoreline after 30 to 80 mm of rain had fallen on January 10th combined with strong southwest winds. A Flood Warning was issued January 18th for Haldimand due to another strong southwesterly wind event for Lake Erie. There have been six major lakeshore surge events over the last 13 months. The lack of ice on the lakes has contributed to the surges in some shoreline areas. The long-range outlook predicts an almost 50% chance of meeting record lake levels this summer. MOTION A-23/20 moved: R. Geysens seconded: J. Scholten THAT the LPRCA Board of Directors receives the January 2020 flood event and watershed conditions update report as information. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 5 - e) YEARS OF SERVICE RECOGNITION There are seven staff and one Board Member who reached service milestones in 2019. They will be recognized at the 2020 Annual General Meeting. MOTION A-24/20 moved: J. Scholten seconded: P. Ypma THAT the Years of Service Recognition Report be received as information. CARRIED f) ALUS ELGIN PARTNERSHIP REPORT The GM provided a history of the LPRCA-ALUS Partnership which began in 2011. The ALUS Elgin Coordinator is LPRCA staff and reports to the Lands and Waters Supervisor. Staff recommended to include members of the LPRCA Board on the ALUS Elgin Public Advisory Committee (PAC) and establish the PAC as a formal committee of the LPRCA. MOTION A-25/20 moved: T. Masschaele seconded: V. Donnell THAT the LPRCA Board of Directors receives the ALUS Elgin Update as information; AND, THAT the LPRCA Board of Directors approves the ALUS Elgin Partnership Advisory Committee (PAC) as a committee of the LPRCA Board of Directors; AND, THAT the Committee’s Terms of Reference be updated for the LPRCA Board of Directors approval. CARRIED g) ECOLOGICAL SURVEY FOR SELECTED LPRCA PROPERTIES LPRCA contracts a qualified ecologist to survey properties prior to forest management activities for species at risk and species of concern on an annual basis. Staff retained the services of Paul O’Hara of Blue Oak Native Landscapes to complete the 2019 surveys. The ecological surveys assist staff in preparing the prescriptions/operating plans. In 2019 ecological surveys were conducted at three properties; the West Block Swick-King, Block 1 Roberts-Hird, and Block 1 Harris-Floyd Tracts. The goal is to accumulate baseline data for all properties. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 6 - MOTION A-26/20 moved: T. Masschaele seconded: P. Ypma THAT the LPRCA Board of Directors approves the recommendations contained in the report submitted by Blue Oak Native Landscapes titled “Field Surveys for Species at Risk Plants and Provincially Rare Plants at Swick-King Tract (West Block), Tarcza- Roberts-Hird Tact (Block #1), and Harris-Floyd Tract (Block #1)”. CARRIED h) FOREST MANAGEMENT PRESCRIPTIONS/OPERATING PLANS Using information provided in the ecological surveys, staff prepare prescriptions/ operating plans for the forest tracts that will receive some form of silvicultural treatment. Upon approval, staff will mark the property then tender out the contract. Two prescriptions/operating plans for the Harris-Floyd Tract (Block #1) and the Tarcza-Hird- Roberts Tract (Block #1) were presented for approval. MOTION A-27/20 moved: R. Geysens seconded: T. Masschaele THAT the LPRCA Board of Directors approves the two prescriptions/operating plans for the Harris-Floyd Tract (Block #1) on the 5th Concession of Houghton Township and the Tarcza-Hird-Roberts Tract (Block #1) on County Road #19 of Windham Township. . CARRIED i) 20-YEAR FOREST MANAGEMENT PLAN (2020-2039) The process to update 20-Year Forest Management Plan (2020-2039) began in 2019 and included a public open house and an online survey that elicited 153 responses. Fraser Smith Consulting has submitted the final report which is now posted on the LPRCA website. MOTION A-28/20 moved: V. Donnell seconded: J. Scholten THAT the LPRCA Board of Directors receives the Forest Management Plan 2020-2039 as information. CARRIED j) PRESENTATION BY STRONG & NENNINGER MOTION A-29/20 moved: D. Beres seconded: T. Masschaele THAT the LPRCA Board of Directors remove item 10 (j) from the open session agenda. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 7 - MOTION A-30/20 moved: P. Ypma seconded: J. Scholten THAT the LPRCA Board of Directors does now enter into a closed session to discuss: A proposed of pending acquisition or disposition of land by the Authority Litigation or potential litigation, including matters before administrative tribunals (e.g. Local Planning Appeal Tribunal), affecting the Authority CARRIED MOTION A-31/20 moved: R. Geysens seconded: J. Scholten THAT the LPRCA Board of Directors does now adjourn from the closed session. CARRIED The Chair adjourned the meeting at 7:55pm. Michael Columbus Dana McLachlan Chair Administrative Assistant Long Point Region Conservation Authority 4 Elm St., Tillsonburg, Ontario N4G 0C4 519-842-4242 or 1-888-231-5408 ˖ Fax 519-842-7123 Email: conservation@lprca.on.ca ˖ www.lprca.on.ca March 6, 2020 Municipality of Bayham 56169 Heritage Line PO Box 160 Straffordville ON N0J 1Y0 Email: pshipway@bayham.on.ca Attention: Paul Shipway, CAO Dear Members of Council, Residents and Ratepayers, The Long Point Region Conservation Authority had another successful year in 2019 in which we continued to update shoreline and riverine mapping, completed 14 wetland restoration projects, planted over 80,000 trees throughout the watershed, and effectively worked with our municipal emergency management partners through a dozen flood events. Attached you will find a copy of our 2019 Annual Report highlighting in greater detail the programs, services and accomplishments the Authority achieved in 2019. Financially, the Authority ended 2019 in a positive financial position and the 2019 LPRCA financial statements audited by MNP LLP of London are attached. On behalf of the Long Point Region Conservation Authority Board of Directors, I would like to thank you for your continued support of the Authority. Yours truly, Judy Maxwell, CPA, CGA General Manager/Secretary-Treasurer Attachment 1: 2019 Annual Report Attachment 2: 2019 LPRCA financial statements Hard copy sent by mail LONG POINT REGION CONSERVATION AUTHORITY Financial Statements December 31, 2019 LONG POINT REGION CONSERVATION AUTHORITY INDEX TO THE FINANCIAL STATEMENTS DECEMBER 31, 2019 Page(s) Management Report 1 Independent Auditor’s Report 2 – 3 Statement of Financial Position 4 Statement of Operations and Change in Accumulated Surplus 5 Statement of Changes in Net Financial Assets 6 Statement of Cash Flows 7 Notes to the Financial Statements 8 – 15 Schedule 1 – Schedule of Deferred Revenue 16 Schedule 2 – Schedule of Tangible Capital Assets 17 Schedule 3 – Schedule of Internally Restricted Reserves 18 Schedule 4 – Schedule of Externally Restricted Reserves 19 Schedule 5 – Schedule of Segmented Reporting 20 - 21 LONG POINT REGION CONSERVATION AUTHORITY Page 1 MANAGEMENT REPORT Management’s Responsibility for the Financial Statements The accompanying financial statements are the responsibility of the management of Long Point Region Conservation Authority and have been prepared by management in accordance with Canadian public sector accounting standards. Management is also responsible for the notes to the financial statements, schedules and the integrity and objectivity of these financial statements. The preparation of financial statements involves the use of estimates based on management’s judgment to which management has determined such amounts on a reasonable basis in order to ensure that the financial statements and any other supplementary information presented are consistent with that in the financial statements. The Authority is also responsible to maintain a system of internal accounting and administrative controls that are designed to provide reasonable assurance that the financial information is relevant, reliable, available on a timely basis, and accurate, and that the transactions are properly authorized and that the Authority’s assets are properly accounted for and adequately safeguarded. The Board of Directors are responsible for ensuring that management fulfills its responsibilities for financial reporting and internal control. The Board reviews internal financial statements on a quarterly basis with management, as well as with the external auditors to satisfy itself that each party is properly discharging its responsibilities with respect to internal controls and financial reporting. The external auditors MNP LLP have full and free access to financial information and the Board of Directors prior to the approval of the financial statements. The financial statements have been examined by MNP LLP, the external auditors of the Authority. The responsibility of the external auditors is to conduct an independent examination in accordance with Canadian generally accepted auditing standards, and to express their opinion on whether the financial statements are fairly presented in all material respects in accordance with Canadian public sector accounting standards. _______________________________ Michael Columbus Chairman of the Board _______________________________ Judy Maxwell, CPA, CGA General Manager, Secretary/Treasurer Tillsonburg, Canada February 28, 2020 Page 2 Independent Auditor’s Report To the Board of Directors of Long Point Region Conservation Authority: Opinion We have audited the financial statements of Long Point Region Conservation Authority (the “Authority”), which comprise the statement of financial position as at December 31, 2019, and the statement of operations and change in accumulated surplus, statement of changes in net assets, and statement of cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies. In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of the Authority as at December 31, 2019, and the results of its operations and its cash flows for the year then ended in accordance with Canadian public sector accounting standards. Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Authority in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Other Matter The financial statements for the year ended December 31, 2018 were audited by KPMG LLP of Waterloo, ON, Canada. KPMG LLP expressed an unmodified opinion on those financial statements on February 22, 2019. Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is responsible for assessing the Authority’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Authority or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the Authority’s financial reporting process. Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is Page 3 sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Authority’s internal control. Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Authority’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the Authority to cease to continue as a going concern. Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. London, Ontario Chartered Professional Accountants February 28, 2020 Licensed Public Accountants LONG POINT REGION CONSERVATION AUTHORITY The accompanying notes and schedules are an integral part of these financial statements Page 4 STATEMENT OF FINANCIAL POSITION AS AT DECEMBER 31, 2019 2019 2018 Financial Assets Cash (note 3) $ 326,464 $ 409,477 Investments (note 4) 8,156,930 8,436,725 Accounts receivable 729,440 218,416 Accrued receivable 213,347 73,836 Other receivables 95,788 68,996 9,521,969 9,207,450 Financial Liabilities Accounts payable and accrued liabilities 278,807 270,065 Deferred revenue (schedule 1) 583,240 881,114 Long-term liabilities 13,292 21,150 875,339 1,172,329 Net financial assets 8,646,630 8,035,121 Non-Financial Assets Tangible capital assets (schedule 2) 7,133,523 6,633,236 Net assets 15,780,153 14,668,357 Accumulated Surplus Accumulated surplus - internally restricted (schedule 3) 3,430,159 2,975,635 Accumulated surplus - externally restricted (schedule 4) 5,216,471 5,059,486 Accumulated surplus - tangible capital assets 7,133,523 6,633,236 Commitment (note 6) Contingent liabilities (note 9) Total accumulated surplus $ 15,780,153 $ 14,668,357 On behalf of the Board of Directors: ________________________ Michael Columbus Chair, Board of Directors ________________________ Dave Beres Chair, Audit and Finance Committee LONG POINT REGION CONSERVATION AUTHORITY The accompanying notes and schedules are an integral part of these financial statements Page 5 STATEMENT OF OPERATIONS AND CHANGE IN ACCUMULATED SURPLUS FOR THE YEAR ENDED DECEMBER 31, 2019 Budget Actual Actual 2019 2019 2018 (note 5) Revenues Municipal levies: General $1,607,452 $1,607,452 $1,553,674 Special 435,750 435,750 368,550 Government grants: Provincial 68,240 35,229 68,240 Corporate services 101,986 430,808 321,103 Communications 6,500 14,893 22,459 Planning and watershed services 206,491 768,965 429,221 Forestry services 422,926 427,439 461,019 Backus Heritage conservation area 475,447 495,609 495,670 Conservation parks 1,022,099 935,089 972,406 Donations - - 460,000 Maintenance operations services 271,859 165,498 164,986 Gain on disposal of tangible capital assets (note 8) - 643,574 518,067 Total Revenues 4,618,750 5,960,306 5,835,395 Expenditures Corporate services 1,086,107 1,302,830 1,111,071 Communications 113,332 75,737 59,859 Planning and watershed services 705,984 1,195,483 830,650 Forestry services 356,988 395,589 307,575 Backus Heritage conservation area 628,155 606,313 614,916 Conservation parks 773,975 728,079 688,464 Maintenance operations services 518,459 544,479 551,020 Total expenditures 4,183,000 4,848,510 4,163,555 Annual Surplus $435,750 $1,111,796 $1,671,840 Accumulated surplus, beginning of the year 14,668,357 14,668,357 12,996,517 Accumulated surplus, end of the year $15,104,107 $15,780,153 $14,668,357 LONG POINT REGION CONSERVATION AUTHORITY The accompanying notes and schedules are an integral part of these financial statements Page 6 STATEMENT OF CHANGES IN NET FINANCIAL ASSETS FOR THE YEAR ENDED DECEMBER 31, 2019 Budget Actual Actual 2019 2019 2018 Annual Surplus $435,750 $1,111,796 $1,671,840 Acquisition of tangible capital assets (878,350) (705,083) (785,193) Gain on disposal of tangible capital assets - (643,574) (518,067) Proceeds on disposal of tangible capital assets - 662,698 991,477 Amortization of tangible capital assets - 185,672 126,418 Change in net financial assets (442,600) 611,509 1,486,475 Net financial assets, beginning of year 8,035,121 8,035,121 6,548,646 Net financial assets, end of year $7,592,521 $8,646,630 $8,035,121 LONG POINT REGION CONSERVATION AUTHORITY The accompanying notes and schedules are an integral part of these financial statements Page 7 STATEMENT OF CASH FLOWS FOR THE YEAR ENDED DECEMBER 31, 2019 2019 2018 Cash Flows from Operating Activities Operating activities: Annual Surplus $1,111,796 $1,671,840 Items not affecting cash: Amortization of tangible capital assets 185,672 126,418 Gain on disposal of tangible capital assets (643,574) (518,067) Land donation - (460,000) 653,894 820,191 Change in non-cash working capital: Accounts receivable (511,024) 138,568 Accrued receivable (139,511) (61,056) Other receivables (26,792) (21,905) Accounts payable and accrued liabilities 8,742 43,409 Long term liabilities (7,858) 21,150 Deferred revenue (297,874) (63,879) (320,423) 876,478 Investing activities: Acquisition of tangible capital assets (705,083) (325,193) Change in investments 279,795 (1,422,318) Proceeds on disposal of tangible capital assets 662,698 991,477 237,410 (756,034) Change in cash (83,013) 120,444 Cash, beginning of year 409,477 289,033 Cash, end of year $326,464 $409,477 LONG POINT REGION CONSERVATION AUTHORITY Page 8 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2019 1. Purpose of the Organization Long Point Region Conservation Authority (the “Authority”) is a special purpose environmental body established under the Conservation Authorities Act of Ontario and works with member municipalities, other stakeholders, and undertakes programing to protect, restore and manage the natural resources and features in the Long Point Region Watershed. 2. Significant Accounting Policies The financial statements of Long Point Region Conservation Authority are the representation of management, prepared in accordance with Canadian public sector accounting standards as recommended by the Public Sector Accounting Board (PSAB) of the Chartered Professional Accountants of Canada. The policies that are considered to be particularly significant are as follows: [a] Revenue Recognition The Authority follows the deferral method of accounting for contributions and government transfers. Restricted contributions and government transfers are deferred and are recognized as revenues in the year in which the related expenses are incurred or services performed. Unrestricted contributions and government transfers are recognized as revenues in the period in which events giving rise to the revenue occur, provided that the transactions are authorized, any eligibility criteria have been met, and a reasonable estimate can be made of the amount to be received. General grants and levies are recognized in the period they pertain to. Corporate services, Planning and watershed services, Forestry services, Conservation parks and Maintenance operations services are recognized as the related expenses are incurred and the services are provided. Interest and investment income is recognized on the accrual basis as it is earned. [b] Accrual Accounting Revenues and expenditures are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenues as they become available and measurable; expenditures are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. LONG POINT REGION CONSERVATION AUTHORITY Page 9 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2019 2. Significant Accounting Policies (continued from previous page) [c] Internal Transactions All inter-departmental revenues and expenditures have been eliminated for these financial statements. [d] Investments All of the investments are carried at amortized cost using the effective interest rate method. The Board of Directors has the intention to hold investments until maturity. [e] Reserve Fund Balances Internally restricted reserves are those with restrictions imposed by the Board of Directors in order to ensure funds are available for financial relief in the event of a significant loss of revenues or other financial emergency for which there is no other source of funding available. Internally restricted funds are as follows: (i) The Education Centre Maintenance Fund for the maintenance of the Backus Conservation Education Centre. (ii) The OPG Forest Corridor Fund for the long-term monitoring of forest areas. (iii) The Memorial Woodlot fund for the donations to the Memorial Woodlot Fund and cost to Memorial Woodlot Fund at Backus. (iv) The Lee Brown Waterfowl M.A. Capital Replacement Fund for the capital replacements of Lee Brown Waterfowl M.A. (v) The Capital Levy fund for capital additions, replacements or improvements within the authority. (vi) The Dam Fund is for maintenance and capital upgrades to LPRCA owned flood control structures (vii) The Administration Office Fund is for the future acquisition of office space that meets the organization’s needs. (viii) The Strategic Investments in Operation/Capital Fund is for investment in operations and capital alignment with the organization’s strategic plan. Externally restricted reserves are those with restriction imposed by individuals external to the Board of Directors. Externally restricted funds are as follows: (i) Revenues and expenditures related to the Backus Heritage Village are recorded in the Backus Heritage Village Trust Fund. (ii) Revenues and expenditures related to the Leighton and Betty Brown scholarships are recorded in the Leighton and Betty Brown Scholarship Fund. (iii) Disposition of Lands Reserve shall use the funds for dam duties and repairs, flood hazard mapping and flood forecasting tools. LONG POINT REGION CONSERVATION AUTHORITY Page 10 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2019 2. Significant Accounting Policies (continued from previous page) [f] Tangible Capital Assets Tangible capital assets are recorded at cost which includes amounts that directly attributable to acquisition, construction, development or betterment of the asset. The cost, less residual values, of the tangible capital asset, excluding land and landfill sites, are amortized on a straight-line basis over their estimated useful lives as follows: Asset Useful Life - Years Buildings and building improvements 20 - 50 years Land improvements 20 years Equipment 20 years Computers 5 years Vehicles 10 years Infrastructure 20 - 50 years Amortization is charged in the year of acquisition and in the year of disposal. Assets under construction are not amortized until the asset is available for productive use. Contributed tangible capital assets are recorded into revenues at their fair market values on the date of a donation. [g] Donations Unrestricted donations are recorded as revenue in the year they are received. Externally restricted donations are deferred and recognized as revenue in the year in which the related expenses are recognized. Donated materials and services are recorded as revenue and expenditure when the fair market value of the materials and services donated is verifiable, only to the extent the Authority has issued a charitable donation receipt for those materials and services. [h] Use of Estimates The preparation of the financial statements of the Authority, in conformity with Canadian public sector accounting standards, requires management to make estimates that affect the reported amount of assets and liabilities and the disclosure of contingent liabilities, at the date of the financial statements and the reported amounts of revenues and expenses during the period. Actual results may differ from these estimates. LONG POINT REGION CONSERVATION AUTHORITY Page 11 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2019 2. Significant Accounting Policies (continued from previous page) [i] Contaminated Sites Contaminated sites are the result of contamination being introduced in air, soil, water or sediment of a chemical, organic, or radioactive material or living organism that exceed an environmental standard. A liability for remediation of contaminated sites is recognized, net of any expected recoveries, when all of the following criteria are met: (i) an environmental standard exists; (ii) contamination exceeds the environmental standard; (iii) LPRCA is directly responsible or accepts responsibility for the liability; (iv) future economic benefits will be given up; and (v) a reasonable estimate of the liability can be made. [j] Deferred Revenue The Authority receives contributions principally from public sector bodies pursuant to legislation, regulations or agreements that may only be used for certain programs or in the completion of specific work. These amounts are recognized as revenue in the fiscal year the related expenditures are incurred or service is performed. [k] Financial instruments (i) Measurement of financial instruments The Authority initially measures it financial assets and financial liabilities at fair value adjusted by, in the case of a financial instrument that will not be measured subsequently at fair value, the amount of transaction costs directly attributable to the instrument. The Authority subsequently measures its financial assets and financial liabilities at amortized cost. Financial assets measured at amortized cost include cash, accounts receivable and accrued receivables. Financial liabilities measured at amortized cost include accounts payable and accrued liabilities and long term liabilities. LONG POINT REGION CONSERVATION AUTHORITY Page 12 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2019 2. Significant Accounting Policies (continued from previous page) (ii) Impairment Financial assets measured at amortized cost are tested for impairment when there are indicators of possible impairment. When a significant adverse change has occurred during the period in the expected timing or amount of future cash flows from the financial asset or group of assets, a write-down is recognized in the Statement of Operations and Changes in Accumulated Surplus. The write-down reflects the difference between the carrying amount and the higher of: a) the present value of the cash flows expected to be generated by the asset or group of assets; b) the amount that could be realized by selling the assets or group of assets; c) the net realizable value of any collateral held to secure repayment of the assets of group of assets. When the event occurring after the impairment confirms that a reversal is necessary, the reversal is recognized in the Statement of Operations and Accumulated Surplus up to the amount of the previously recognized impairment. 3. Cash Cash consists of cash on hand and all bank account deposits. The cash balance is comprised of the following: 2019 2018 General $312,387 $401,275 Externally restricted: Backus Heritage Village 9,912 7,750 Leighton and Betty Brown Scholarship 4,165 452 $326,464 $409,477 LONG POINT REGION CONSERVATION AUTHORITY Page 13 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2019 4. Investments The Authority holds short-term guaranteed investment certificates, money market funds and cash within their investments. The investment balance is comprised of: 2019 2018 Government and corporate bonds, maturing at various dates between 2020 and 2031, yields varying between 1.669% and 4.859% $3,580,000 $3,535,000 Guaranteed investment certificates maturing at various dates in 2020, yields varying between 1.65% and 2.5% 2,479,662 2,778,782 Principal protected notes - fixed income note, yields varying between 0% and 7.5% 2,000,000 2,000,000 Money market funds, no specified maturity or yield 9,167 9,199 Cash 44,607 89,224 8,113,435 8,412,205 Plus: accrued interest 15,064 12,885 Plus: unamortized purchase premium 28,430 11,635 43,494 24,520 $8,156,930 $8,436,725 5. Budget Figures The budget data presented in theses financial statements are based upon the 2019 operating and capital budgets approved by the Board of Directors on January 9, 2019. 6. Commitment The Authority rents a premise under a long-term operating lease that expires October 2023, with three optional renewal periods. The operating lease payments are as follows: 2020 $104,475 2021 106,562 2022 108,694 2023 87,406 $407,137 LONG POINT REGION CONSERVATION AUTHORITY Page 14 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2019 7. Investment Income Included in corporate services revenue is interest income on investments of $79,368 (2018 - $37,190). 8. Disposition of Lands The Authority disposed of a property under a lease to own agreement with a gain on the sale of the property of $653,251. The agreement was approved by the Ministry of Natural Resources and Forestry. Proceeds will be received for the property over 7 fiscal periods and the Authority shall use the proceeds for specific purposes. As at December 31, 2019 the Authority has an externally restricted reserve (Lands disposition reserve) balance of $150,000 for the funds received in 2019. 9. Contingent Liabilities From time to time, the Authority is subject to claims and other lawsuits that arise in the course of ordinary business, in which damages have been sought. These matters may give rise to future liabilities. The outcome of these actions is not determinable, and accordingly, no provision has been made in these financial statements for any liability that may result. Any losses arising from these actions will be recorded in the year in which the related litigation is settled. 10. Pension Agreements The Authority makes contributions to the Ontario Municipal Employees Retirement System (“OMERS”) plan, which is a multi-employer plan, on behalf of full-time and qualifying part-time employees. The plan is a defined benefit pension plan, which specifies the amount of the retirement benefit to be received by employees based on the length of service, pension formula and employee earnings. Employees and employers contribute equally to the plan. In 2019, the Authority’s contribution to OMERS was $126,282 (2018 – $110,727). The latest available report for the OMERS plan was December 31, 2018. At that time the plan reported a $4.2 billion actuarial deficit (2017 - $5.4 billion deficit), based on actuarial liabilities of $99.1 billion (2017 - $93.6 billion) and actuarial assets of $94.9 billion (2017 - $88.2 billion). Ongoing adequacy of the current contribution rates will need to be monitored and may lead to increased future funding requirements. As OMERS is a multi-employer pension plan, any pension plan surpluses or deficits are a joint responsibility of all eligible organizations and their employees. As a result, LPRCA does not recognize any share of the OMERS pension actuarial surplus or deficit. LONG POINT REGION CONSERVATION AUTHORITY Page 15 NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2019 11. Comparative Figures The financial statements have been reclassified, where applicable, to conform to the presentation used in the current year. The changes do not affect prior year earnings. Included in the reclassification are inter-departmental revenues and expenditures in the amount of $100,680 (2018 - $98,920) relating to motor pool have been eliminated to conform to current periods financial statement presentation. The effect on accumulated surplus is nil. LONG POINT REGION CONSERVATION AUTHORITY Page 16 SCHEDULE 1 –SCHEDULE OF DEFERRED REVENUE FOR THE YEAR ENDED DECEMBER 31, 2019 2019 2018 Balance, beginning of year $881,114 $944,993 Externally restricted contributions 370,535 114,985 Interest earned, restricted 19,325 (82,384) Contributions used in operations (687,734) (96,480) Balance, end of year $583,240 $881,114 LONG POINT REGION CONSERVATION AUTHORITY Page 17 SCHEDULE 2 –SCHEDULE OF TANGIBLE CAPITAL ASSETS FOR THE YEAR ENDED DECEMBER 31, 2019 For the year ended December 31, 2019 2019 Opening Balance Additions Disposals Balance End of Year Accumulated Amortization Beginning of Year Reversals Amortization Accumulated Amortization End of Year Net Carrying Amount End of Year Land 4,281,194$ -$ 5,000$ 4,276,193$ -$ -$ -$ -$ 4,276,193$ Land improvements 19,733 55,314 - 75,047 4,094 - 859 4,954 70,094 Buildings 2,085,838 96,756 - 2,182,594 1,026,090 - 43,719 1,069,808 1,112,787 Machinery and equipment 410,992 64,028 21,836 453,183 187,826 10,251 19,935 197,510 255,673 Furniture and fixtures 3,765 3,846 - 7,611 188 - 377 565 7,047 Computers 227,702 8,347 - 236,048 206,291 - 9,128 215,419 20,629 Motor vehicles 458,641 70,765 21,447 507,959 245,623 18,908 43,006 269,721 238,238 Infrastructure 1,300,271 406,027 - 1,706,300 484,790 - 68,648 553,437 1,152,862 Total 8,788,136$ 705,083$ 48,283$ 9,444,935$ 2,154,902$ 29,160$ 185,672$ 2,311,413$ 7,133,523$ For the year ended December 31, 2018 2018 Opening Balance Additions Disposals Balance End of Year Accumulated Amortization Beginning of Year Reversals Amortization Accumulated Amortization End of Year Net Carrying Amount End of Year Land 3,818,065$ 463,129$ -$ 4,281,194$ -$ -$ -$ -$ 4,281,194$ Land improvements 12,939 6,794 - 19,733 3,235 - 859 4,094 15,639 Buildings 2,646,241 9,164 569,567 2,085,838 1,075,602 98,766 49,254 1,026,090 1,059,748 Machinery and equipment 368,866 42,126 - 410,992 171,883 - 15,943 187,826 223,166 Furniture and fixtures - 3,765 - 3,765 - - 188 188 3,577 Computers 224138 3,564 - 227,702 198,186 - 8,105 206,291 21,411 Motor vehicles 454,770 38,750 34,879 458,641 242,188 32,270 35,705 245,623 213,018 Infrastructure 1,082,370 217,901 - 1,300,271 468,426 - 16,364 484,789 815,483 Total 8,607,389$ 785,193$ 604,446$ 8,788,136$ 2,159,520$ 131,036$ 126,418$ 2,154,901$ 6,633,236$ Cost Accumulated Amortization Cost Accumulated Amortization LONG POINT REGION CONSERVATION AUTHORITY Page 18 SCHEDULE 3 –SCHEDULE OF INTERNALLY RESTICTED RESERVES FOR THE YEAR ENDED DECEMBER 31, 2019 Balance, beginning of year Transfer from operations Transfer to operations Balance, end of year Education Centre $ 100,000 $ - $ 49,120 $ 50,880 OPG Forest Corridor 45,328 - - 45,328 Memorial Woodlot 11,544 2,144 - 13,688 Lee Brown Waterfowl Capital 7,618 7,057 - 14,676 Dam Reserve 50,000 - - 50,000 Administration Office 569,567 - - 569,567 Strategic Investments in operations/capital 421,385 - 165,740 255,645 Capital Levy 539,237 435,750 613,433 361,554 Unrestricted Reserve 1,230,956 1,027,147 189,285 2,068,820 $ 2,975,635 $ 1,472,098 $ 1,017,577 $3,430,159 LONG POINT REGION CONSERVATION AUTHORITY Page 19 SCHEDULE 4 –SCHEDULE OF EXTERNALLY RESTICTED RESERVES FOR THE YEAR ENDED DECEMBER 31, 2019 Balance, beginning of year Excess revenue over expenditures Transfer to internally restricted Balance, end of year Backus Heritage Village $ 67,307 $ 2,667 $ - $ 69,974 Leighton & Betty Brown Scholarship 119,679 5,318 1,000 123,997 Backus Woods 4,872,500 - - 4,872,500 Disposition of Lands Reserve - 150,000 - 150,000 $ 5,059,486 $ 157,985 $ 1,000 $ 5,216,471 LONG POINT REGION CONSERVATION AUTHORITY Page 20 SCHEDULE 5 –SCHEDULE OF SEGMENTED REPORTING FOR THE YEAR ENDED DECEMBER 31, 2019 2019 Schedule of Segmented Reporting Corporate services Communications Planning and watershed services Forestry services Backus Heritage conservation area Conservation parks Maintenance operations services 2019 Total Revenue: Levies $655,258 $106,832 $683,316 -$152,708 -$445,088 $2,043,202 Grants --35,229 -- --35,229 Fees 430,808 14,893 768,965 -495,609 935,089 165,498 2,810,862 Forestry ---427,439 - --427,439 Donations ----- --- Gain on disposal of tangible capital assets 643,574 ---- --643,574 Total revenue 1,729,640 121,725 1,487,510 427,439 648,317 935,089 610,586 5,960,306 Expenditures: Compensation 636,877 55,697 637,266 172,428 457,498 439,226 341,976 2,740,968 Administration 184,195 5,383 4,956 780 51,268 47,179 11,185 304,946 Professional/ contracted services 131,504 6,795 503,201 132,430 19,953 105,176 7,487 906,546 Amortization 6,852 -30,117 -36,850 49,643 62,209 185,671 Repairs and _maintenance 110,065 -6,583 85 11,225 27,815 32,770 188,543 Motor pool 1,859 ---428 1,242 60,358 63,887 Other 231,478 7,862 13,360 89,866 29,091 57,798 28,494 457,949 Total expenditures 1,302,830 75,737 1,195,483 395,589 606,313 728,079 544,479 4,848,510 Surplus $426,810 $45,988 $292,027 $31,850 $42,004 $207,010 $66,107 $1,111,796 LONG POINT REGION CONSERVATION AUTHORITY Page 21 SCHEDULE 5 –SCHEDULE OF SEGMENTED REPORTING (continued) FOR THE YEAR ENDED DECEMBER 31, 2019 2018 Schedule of Segmented Reporting Corporate services Communications Planning and watershed services Forestry services Backus Heritage conservation area Conservation parks Maintenance operations services 2018 Total Revenue: Levies $564,757 $142,132 $460,072 - $171,247 -$584,016 $1,922,224 Grants --68,240 - ---68,240 Fees 321,103 22,459 429,221 - 495,670 972,406 164,986 2,405,845 Forestry ---461,019 ---461,019 Donations 460,000 --- ---460,000 Gain on disposal of tangible capital assets 518,067 --- ---518,067 Total revenue 1,863,927 164,591 957,533 461,019 666,917 972,406 749,002 5,835,395 Expenditures: Compensation 503,794 33,407 618,848 173,244 452,024 453,638 303,005 2,537,960 Administration 185,115 7,955 5,131 56,944 53,039 50,330 12,036 370,550 Professional/contracted services 139,911 10,515 168,226 71,752 31,299 90,822 29,827 542,352 Amortization 14,992 -9,717 - 33,889 14,458 53,361 126,417 Repairs and maintenance 29,858 89 -- 7,183 10,220 44,641 91,991 Motor pool 1,424 --- -300 69,942 71,666 Other 235,977 7,893 28,728 5,635 37,482 68,696 38,208 422,619 Total expenditures 1,111,071 59,859 830,650 307,575 614,916 688,464 551,020 4,163,555 Surplus $752,856 $104,732 $126,883 $153,444 $52,001 $283,942 $197,982 $1,671,840 ANNUAL REPORT 2019 3 MESSAGES FROM THE CHAIR & GENERAL MANAGER 4 LOOKING FORWARD - 2020 5 PROTECTING LIFE & PROPERTY 10 ENHANCING WATERSHED HEALTH 15 CONNECTING PEOPLE TO NATURE 21 FINANCIAL HIGHLIGHTS 22 BOARD OF DIRECTORS / LPRCA TEAM 23 LONG POINT REGION WATERSHED CONTENTS 2019 ANNUAL REPORT LONG POINT REGION CONSERVATION AUTHORITY 3 MESSAGES FROM THE CHAIR & GENERAL MANAGER There is much to recognize and celebrate from the past year at Long Point Region Conservation Authority. As General Manager, I am very proud of the accomplishments of all LPRCA staff and volunteers in supporting and delivering quality services and experiences. In 2019, we updated shoreline and riverine mapping data, planted 80,970 trees throughout the watershed, completed 14 wetland restoration projects and effectively worked with our municipal emergency management partners through 12 flood events. Despite regulatory changes and funding challenges, LPRCA was able to maintain a positive financial position in 2019. The funding environment, which does not fully meet the needs of our mandated services, is an ongoing challenge in our province but LPRCA is committed to finding more efficient and effective ways to deliver our services. I would like to acknowledge our Board of Directors for their work, leadership and commitment to the necessary resources to achieve our successes. Transformation is constant for Conservation Authorities and both the Board and I remain committed to working together to enhance our watershed. JUDY MAXWELL General Manager, LPRCA As I reflect on this year as the Chair of the Board of Directors, I am pleased to acknowledge the accomplishments and contributions made by Long Point Region Conservation Authority (LPRCA). Last year, LPRCA approved our 2019–2023 Strategic Plan: Working together to shape the well-being of our watershed that builds upon our commitment to protect, advance and rejuvenate the watershed. The Strategic Plan was developed in consultation with our municipal partners, watershed residents, LPRCA staff and the Board of Directors. This plan, guided by LPRCA’s new mission, vision and values ensures the watershed is at the centre of everything we do. I would like to thank the Board of Directors for their ongoing support and contribution of their time and efforts in this role. With a focus on strategic planning LPRCA will continue to thrive and the Board is collectively confident that the future of the LPRCA is in good hands moving forward. MICHAEL COLUMBUS Chair, LPRCA 2019 ANNUAL REPORTLONG POINT REGION CONSERVATION AUTHORITY4 LOOKING FORWARD — 2020 The new year will bring both opportunities and challenges as Long Point Region Conservation Authority moves forward. Building on the achievements of 2019, we anticipate another successful year and are excited to make advancements in our areas of investment and implement the tools we have been provided to continue delivering exceptional services and experiences. The new Strategic Plan puts the health of the watershed at the centre of our collective efforts. Guided by a new mission, vision and values, and in alignment with our four strategic directions, LPRCA will continue to strive for improvement in the health of the watershed and the mandated services we provide. Our Strategic Plan helps better position LPRCA to respond to change and will be crucial during this time of transformation in our province. We look forward to another year working alongside all our stakeholders. Our successes over the coming year will be the result of the commitment and hard work of our staff, volunteers, municipal partners, residents and donors; all of whom are committed to shaping the future well-being of the Long Point Region watershed. 2019 ANNUAL REPORTLONG POINT REGION CONSERVATION AUTHORITY6 Long Point Region Conservation Authority’s planning and regulation services are essential to the prevention of loss of life and property damage. Careful consideration of development near wetlands, watercourses and the Lake Erie shoreline is required to mitigate the effects of flooding and erosion. LPRCA’s planning department reviewed 259 permit applications in 2019 and worked with local municipalities to review and provide technical advice on 156 applications. Planning department staff attended Client Customer Service Training in 2019 to ensure continued customer service excellence. Long Point Region Conservation Authority monitors weather conditions, weather stations, stream gauges, groundwater levels and snowpack measurements to evaluate the potential for flooding. 2019 was an active year for flood forecasting with water levels in Lake Erie remaining near or at record levels throughout the year. With these exceptionally high lake levels, a standing watershed conditions statement – Flood Outlook was issued for the Lake Erie shoreline on May 15th and remained in effect throughout 2019. High water levels, combined with periods of strong southwesterly winds, resulted in several instances of significant flooding along the lake shoreline. A total of 21 flood messages were issued in 2019: Precipitation levels throughout 2019 were approximately 15% higher than average. Due to the adequate precipitation during the year, no Low Water Response declarations were issued in 2019. FLOOD FORECASTING & LOW WATER RESPONSE PLANNING & REGULATIONS 2019 2018 Permit Applications Reviewed 259 240 Municipal Applications Consulted On 156 175 2019 2018 Flood Outlooks 9 5 Flood Watches 10 9 Flood Warnings 2 5 2019 ANNUAL REPORT LONG POINT REGION CONSERVATION AUTHORITY 7 A two-year project to update and improve LPRCA’s Flood Forecasting and Warning System was launched in July 2018. With funding assistance from the National Disaster Mitigation Program, the program helped LPRCA automate data collection, update hydrology models and add new gauges throughout the Long Point Region watershed. In 2019, further improvements were made: • Two new real-time rainfall weather stations were installed in Jarvis and Simcoe. A third real-time rain gauge in Waterford was upgraded with modern equipment. • A water level sensor was installed in Long Point to better assess how the inner bay reacts to storm surge events. • 100-year flood flows were calculated for all flow gauges in the LPRCA watersheds. Additionally, multiple storm events were run through the GAWSER hydrology model to see how watercourses respond to different rainfall. • LPRCA partnered with the Western Ontario WISKI Hub to collect streamflow and rainfall data in a central online location. Database development is ongoing with public access anticipated by the end of 2020. FLOOD FORECASTING & WARNING SYSTEM IMPROVEMENT PROJECT In 2019, LPRCA undertook three floodplain mapping projects supported by funding from the Federal National Disaster Mitigation Program. These projects involved collecting new topographic and flow data to modernize floodplain maps for at-risk areas in the LPRCA watershed. Accurate and up-to-date floodplain maps will facilitate science-based planning decisions and thorough risk assessments. Two of the mapping projects focused on the Lake Erie shoreline in Haldimand and Norfolk Counties while the third examined riverine floodplains throughout the Long Point Region watershed. Two rounds of Public Information Centre (PIC) events were held to share mapping project information and collect feedback from the public. The initial round of project PICs served to introduce and explain the scope of the initiative, while the second round featured draft versions of updated maps. FLOODPLAIN MAPPING & RISK ASSESSMENT PROJECTS 2019 ANNUAL REPORTLONG POINT REGION CONSERVATION AUTHORITY8 2019 ANNUAL REPORT LONG POINT REGION CONSERVATION AUTHORITY 9 HALDIMAND COUNTY LAKE ERIE HAZARD MAPPING AND RISK ASSESSMENT The mapping project along the Lake Erie shoreline in Haldimand County began in 2018 and was a collaboration between Haldimand County, Grand River Conservation Authority, Niagara Peninsula Conservation Authority and LPRCA. Engineering consultant W. F. Baird & Associates Coastal Engineers collected data and updated the shoreline maps. The first PIC was held in September 2018 and the second took place in September 2019. The project will reach completion in early 2020. LAKE ERIE SHORELINE FLOODPLAIN AND EROSION MAPPING IN NORFOLK COUNTY In the spring of 2019, Norfolk County and LPRCA partnered to update flood and erosion hazard mapping along the Lake Erie shoreline within the county’s boundaries. Engineering consultant W. F. Baird & Associates Coastal Engineers gathered data and refined existing mapping. The first PIC was held in June 2019 followed by the second in November. The project will reach completion in early 2020. RIVERINE FLOODPLAIN MAPPING In May 2019, LPRCA launched a floodplain mapping project focused on flood-prone riverine regions within the LPRCA watershed. LPRCA worked with engineering consultant Wood Environment & Infrastructure Solutions who used updated flow models and recent topographic data to produce updated maps. The study areas of focus were Cultus, Garnet, Gilbertville, Jarvis, Norwich, Port Burwell, Port Dover, Simcoe, Tillsonburg, Vienna and Waterford. The initial round of PICs was held in November 2019 with the second round in February 2020 sharing further project information and draft mapping data. 2019 ANNUAL REPORT LONG POINT REGION CONSERVATION AUTHORITY 11 Trees reduce soil erosion, improve water quality, provide habitat for wildlife and sequester carbon from the atmosphere. To harness the benefits of tree cover, LPRCA offers several tree planting programs. Through careful consideration of planting environments and environmental goals, LPRCA is able to help landowners plant species that complement existing ecosystems. In 2019 Long Point Region Conservation Authority planted 80,970 trees throughout the watershed: • 64,187 trees were planted through Forests Ontario’s 50 Million Trees program, 59,730 on new sites and 4,457 on previously planted sites. • 11,655 trees were planted with support of Ontario Power Generation’s Forest Corridor Project. • 4,963 seedling sales were made through LPRCA’s Private Land Tree Planting Program. • 165 trees were planted within the Municipality of Bayham, Township of South-West Oxford, and the Town of Tillsonburg as part of LPRCA’s Trees for Roads program. TREE PLANTING LONG POINT REGION CONSERVATION AUTHORITY12 LPRCA is creating a healthier future with stewardship projects that contribute to the maintenance of clean air, land and water. Stewardship projects in 2019 included wetland creation, erosion control plans, habitat establishment and the planting of cover crops. Wetland creation remained a popular interest for rural landowners looking to implement restoration projects on their land. There were 14 wetland projects undertaken in partnership with the Habitat Stewardship Program, ALUS Elgin and ALUS Norfolk. LPRCA consulted with eight landowners on erosion control projects and provided detailed site plans to assist in securing project funding. With funding from Environment Canada’s Habitat Stewardship Program, LPRCA undertook several phragmites control projects. These projects were in partnership with the Nature Conservancy of Canada, ALUS Norfolk and the Long Point World Biosphere Foundation. The ALUS Elgin program continued to work with farmers in Elgin County to return marginal or ecologically significant areas into natural ecosystems. Working in collaboration with farmers and local conservation partners, ALUS Elgin added 75 acres into the program in 2019, bringing the total acres to 450. STEWARDSHIP LONG POINT REGION CONSERVATION AUTHORITY 13 Longstanding partnerships with provincial and municipal partners allow LPRCA to monitor water quality within the Long Point Region watershed. Sampling surface water, groundwater and aquatic ecosystems guides the management of our water resources. In 2019, LPRCA continued collaborative efforts with the Provincial Water Quality Monitoring Network (PWQMN), Provincial Groundwater Monitoring Network (PGMN) and the Ontario Benthos Biomonitoring Network, all of which are in partnership with the Ministry of Environment, Conservation and Parks. Throughout 2019 surface water was collected from nine PWQMN sites, nine municipal partnership monitoring sites and one pesticide location. Groundwater levels were monitored for the PGMN at 11 well locations in 2019, five of which were sampled for water quality. WATER QUALITY MONITORING 2019 ANNUAL REPORTLONG POINT REGION CONSERVATION AUTHORITY14 DRINKING WATER SOURCE PROTECTION A Revised Assessment Report and Source Protection Plan with new and updated policies for areas in Bayham and Norfolk was approved by the Ministry of the Environment, Conservation and Parks (MECP) and came into effect in March 2019. An amended Assessment Report and Source Protection Plan with a focus on Otterville’s well supply was developed throughout 2019 and submitted to the province for review in January 2020. Work plans for Assessment Report and Source Protection Plan updates were completed in conjunction with partner municipalities and neighbouring Source Protection Authorities and submitted to the MECP in November 2019. Under section 36 of the Clean Water Act, an update must be submitted to MECP by June 2024. While it was not issued until 2020, LPRCA worked on a municipal water quality notice in 2019, as part of a new protocol for the protection of municipal drinking water that was implemented in 2018. Such notices inform municipalities whether the required technical work under the Clean Water Act, 2006 has been completed. LPRCA’s first Annual Progress Report was submitted to MECP in 2019. As the first report, the document covered implementation efforts from July 1, 2016 through December 31, 2018. Future reports will be annual reviews. The Lake Erie Region Source Protection Committee expressed satisfaction with the implementation of the Long Point Region Source Protection Plan and the progress made towards achieving plan objectives. CONSERVATION AREAS AND LAND HOLDINGS Long Point Region Conservation Authority owns just over 11,000 acres of conservation lands, including five parks with a total of 682 campsites offering both seasonal and nightly camping experiences. The 2019 operating season brought an estimated 222,000 visitors to the parks. Our parks are known for quality camping experiences and a wide variety of recreational activities such as hiking, swimming, canoeing and fishing. Backus Heritage Conservation Area is home to the Conservation Education Centre, the Backhouse Historic Site and the Backhouse Grist Mill which is a National Historic Site. 2019 brought significant capital investment to our Conservation Areas. The second phase of a multi- year campsite service upgrade project was completed at Waterford North Conservation Area with electrical and water services being brought to 47 campsites. The final phase will be completed in 2020 and will see service upgrades to 53 campsites. A number of facility upgrade projects were completed including a new roof on the Conservation Education Centre at Backus Heritage Conservation Area. 2019 ANNUAL REPORTLONG POINT REGION CONSERVATION AUTHORITY16 2019 ANNUAL REPORT LONG POINT REGION CONSERVATION AUTHORITY 17 FOREST MANAGEMENT Long Point Region Conservation Authority’s forest tracts are sustainably managed to enhance watershed health through the protection of wildlife habitat and species at risk. The forest tracts provide public opportunities for recreation, hunting and education. Of the 11,000 acres of land owned by LPRCA, 7,498 acres participate in the Managed Forest Tax Incentive Program (MFTIP) and are managed under good forestry practices. The Conservation Land Tax Incentive program (CLTIP) consists of 2,593 acres and 1,145 acres has been designated as Natural Heritage Woodlands (NHW). 2019 was an active field season for LPRCA, with projects including: • 200 Ac/80.94 Ha of land across three LPRCA- managed tracts were surveyed to collect data on species at risk, provincially rare plants and vegetation types present. • Six properties, amounting to a total of 288 Ac/116.55 Ha, were marked and tendered for harvest. • A research project which started in 2001 with a partnership with the Ministry of Natural Resources and Forestry at the Landon Tract continued with eight additional gaps created throughout the property to promote red oak regeneration and carolinian species. • Completion of a full hemlock inventory on all LPRCA properties throughout the watershed. All data was forwarded to the Hemlock Woolly Adelgid Forest Managers Working Group to be included in their province-wide database. • Completion of a 2020-2039 Forest Management Plan (FMP) and a 5-Year Operating Plan – 2020-2025. 2019 ANNUAL REPORTLONG POINT REGION CONSERVATION AUTHORITY18 Backus Heritage Conservation Area continues to offer unique learning experiences to more than 5,000 students within the watershed. Through the Conservation Education Program, students engage with nature as they explore the trails and ponds at Backus. The Heritage Education Program brought the past to life as students travelled through time and lived the life of early Canadian settlers and soldiers of 1812, exploring 19th century chores, dances and battle re-enactments. Over 10,000 visitors enjoyed Heritage and Conservation Education events, the favourites of which included the War of 1812 Re- enactment, Field to Flour, Owl Prowl and Firefly Walk. Visitors enjoyed dynamic tours of the Historic Site and experienced the life of early settlers of Canada. Following the success of 2018’s theatre production, Adam Corrigan Holowitz returned in 2019 to bring his second production; the hilarious thieving melodrama Pirates of Long Point to the stage in August. A new exhibit opened in the Education Centre, Sing a Song of Backus, displaying a collection of original Vic Gibbons paintings with a focus on local song birds. At Home in Backus was a new exhibit on display in the Backus Homestead, taking visitors through the migration of the Backhouse family from England to Port Rowan. OUTREACH, EDUCATION & EVENTS Annual fishing derbies were once again a success thanks to the hard work and support of community volunteers, the Norfolk OPP and local community sponsors. Over 240 children participated in Bob Izumi: Kids, Cops and Canadian Tire Fishing Derby events at Deer Creek and Backus Heritage Conservation Areas. LPRCA partnered with Camp Trillium for the 4th Annual Pancake Breakfast and Children’s Fishing Derby hosted at Waterford’s Rainbow Lake. The event raised funds to support Camp Trillium. The Lee Brown Marsh Committee awarded the $1,000 Leighton & Betty Brown Conservation Scholarship to Simcoe Composite School student Zachary Peck. Zachary is attending Sir Sanford Fleming College and is enrolled in the Fish and Wildlife Program. 2019 ANNUAL REPORT LONG POINT REGION CONSERVATION AUTHORITY 19 2019 ANNUAL REPORTLONG POINT REGION CONSERVATION AUTHORITY20 The Conservation Education Centre (CEC) at Backus Heritage Conservation Area opened in 1991 with a permanent exhibition on local conservation and waterfowling heritage. The exhibit in the CEC has been a crucial educational tool that has inspired thousands of students and visitors for almost 30 years. LPRCA has begun a revitalization project of the exhibition within the CEC. This project will redevelop the exhibition to include cohesive storylines and bring the exhibition into compliance with accessibility standards. Updates to the content of the exhibit displays will focus on current environmental issues and conservation initiatives while continuing to honour our local waterfowling heritage. CONSERVATION EDUCATION EXHIBITION REVITALIZATION PROJECT 2019 Revenue Use of 2019 Operating Levy 2019 Expenditures Share of 2019 Operating Levy 2019 FINANCIAL HIGHLIGHTS Municipal Levy - Operating Municipal Levy - Capital Provincial Funding Fees Forestry Sales Gain on Sale of Assets Total $ $ $ $ $ $ $ 1,607,452 435,750 35,229 2,810,862 427,439 643,574 5,960,306 27% 7% 1% 47% 7% 11% 100% Planning and Watershed Services Communications Backus Heritage Conservation Area Maintenance Operations Services Forestry Services Conservation Parks Corporate Services Total $ $ $ $ $ $ $ $ 1,195,483 75,737 606,313 544,479 395,589 728,079 1,302,830 4,848,510 25% 2% 12% 11% 8% 15% 27% 100% Corporate Services Planning and Watershed Services Communications Backus Heritage Conservation Area Maintenance Operations Services Total $ $ $ $ $ $ 655,258 683,316 106,832 152,708 445,088 2,043,202 32% 33% 5% 8% 22% 100% Haldimand County Norfolk County Oxford County Brant County Bayham Municipality Malahide Township Total $ $ $ $ $ $ $ 226,963 845,974 344,257 105,228 73,371 11,659 1,607,452 14% 53% 21% 6% 5% 1% 100% 2019 ANNUAL REPORT LONG POINT REGION CONSERVATION AUTHORITY 21 CHAIR MICHAEL COLUMBUS, Norfolk County VICE CHAIR JOHN SCHOLTEN, Township of Norwich DIRECTORS DAVE BERES, Town of Tillsonburg ROBERT CHAMBERS, County of Brant KRISTAL CHOPP, Norfolk County VALERIE DONNELL, Municipality of Bayham ROGER GEYSENS, Norfolk County KEN HEWITT, Haldimand County TOM MASSCHAELE, Norfolk County STEWART PATTERSON, Haldimand County PETER YPMA, Township of South West Oxford Lee Brown Marsh Management Committee TOM HASKETT, Chair TREVOR BROWN LARRY CHANDA MICHAEL COLUMBUS TOM MASSCHAELE BARRY SMITH Backus Museum Committee BETTY CHANYI, Chair JUDY MAXWELL, General Manager/Secretary-Treasurer AARON LEDUC, Manager of Corporate Services LORRIE MINSHALL, Manager of Watershed Services HELEN BARTENS, Assistant Curator CHRIS BOOTHE, Planning Technician BONNIE BRAVENER, Resource Technician KIM BROWN, Marsh Manager JEFF CALLIAUW, Carpenter MATTHEW CHURLEY, Water Resources EIT ALYSSA COUSINEAU, ALUS Elgin Coordinator ZACHARY COX, Marketing Coordinator NATHAN DUNBAR, Operations Support PAUL GAGNON, Lands & Waters Supervisor BRANDON GOOD, Backus Heritage Conservation Area Supervisor BEN HODI, Water Resources Analyst & Regulations Officer CAROLYN JACQUES, Accounting & Administration Supervisor CRAIG JACQUES, Water Resources Specialist SHEILA JOHNSON, Curator LEIGH-ANNE MAUTHE, Planning Technician & Regulations Officer DANA MCLACHLAN, Administrative Assistant NICOLE PETKER, Outdoor Educator CHRIS REINHART, Lands & Waters Technician FRANK SCHRAM, Workshop Supervisor NICOLE SULLIVAN, Reception DEBBIE THAIN, Forestry Technician GINNY VANLOUWE, Accounting Clerk SARAH WILLSON, Administration Support And our seasonal staff and summer students 2019 BOARD OF DIRECTORS LPRCA STAFF DAVE BERES MICHAEL COLUMBUS ROBERT CHAMBERS DENE ELLIGSON ROGER GEYSENS HEATHER SMITH JULIE STONE MADELINE WILSON 2019 ANNUAL REPORT LONG POINT REGION CONSERVATION AUTHORITY 23 THE LONG POINT REGION WATERSHED 4 Elm Street, Tillsonburg, Ontario N4G 0C4 Phone: 519-842-4242 Toll free: 1-888-231-5408 Fax: 519-842-7123 Email: conservation@lprca.on.ca www.lprca.on.ca THANK YOU TO OUR MUNICIPAL PARTNERS Municipality of Bayham / County of Brant / Haldimand County / Town of Tillsonburg Township of Malahide / Norfolk County / Township of Norwich / Township of South West Oxford @lpr_ca @LongPointConservation @longpointca Member of the Conservation Ontario Network County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Canada Phone: 519-631-1460 www.elgin-county.on.ca March 2, 2020 Municipality of Bayham 56169 Heritage Line, PO Box 160 Straffordville, ON N0J 1Y0 Dear Bayham Council, Subject: Recruitment of Members for the Terrace Lodge Redevelopment Fundraising Committee I am pleased to share the exciting news that Elgin County will break ground on the Terrace Lodge Long-Term Care Home Redevelopment Project as early as June 2020. The highly anticipated $30M redevelopment project, funded by the County and the Province of Ontario, will involve extensive renovations to the existing 100-resident spaces. The project will include an addition and will be completed over three (3) phases of construction activity. As each phase of construction is completed, residents will benefit from a refreshed setting that meets current design standards including enhanced accessibility, private bathrooms, additional lounges and dining areas. The anticipated completion date for this project is November 2023. The funding committed to this project covers the costs associated with base construction, equipment and furnishings. It does not include any “value added” components. Funds raised through the community will be used for project and service enhancements that will directly support quality of life improvements for all residents and will help make Terrace Lodge feel like “home” for our residents and their families. The Fundraising Committee, which is Chaired by County Councillor Dominique Giguѐre (Deputy Mayor, Township of Malahide), is actively seeking additional committee members. On behalf of the Terrace Lodge Fundraising Committee, I am writing to request your help to identify community members who might be interested in serving as a member of the Terrace Lodge Fundraising Committee. The Committee has eight (8) vacancies with spots available for representatives from local service groups, local businesses and the citizens representing East Elgin municipalities. Please identify 2-3 individuals and share the application information with them. I have every confidence that this dedicated committee will engage the community in the redevelopment of Terrace Lodge and build on the Town of Aylmer’s long history of community support through their fundraising goals and campaign-related activities. If you know of someone who is interested in being involved in this very exciting and worthwhile project, I encourage you to share the attached advertisement and application form. This is a great opportunity to make a difference in the lives of our seniors’ community. If you have any questions, please do not hesitate to contact me. Yours truly, Warden Mennill cc: Terrace Lodge Redevelopment Fundraising Committee Terrace Lodge Redevelopment Steering Committee 2020-2022 Application for Citizen Appointments to Boards and Committees GET INVOLVED IN AN ELGIN COUNTY BOARD OR COMMITTEE Volunteering on a board or committee is a great way to share your ideas, expertise and enthusiasm with your local government. As a member, you will be able to provide advice to County Council and staff and contribute to the development of policies, programs and initiatives that will help enhance Elgin County. Whatever your area of interest, there is a board or committee that would benefit from your input and involvement. ALL APPLICATIONS MUST SUBMITTED TO: Corporation of the County of Elgin c/o County CAO/Clerk 450 Sunset Drive, St. Thomas, ON. N5R 5V1 Phone: 519-631-1460 Fax: 519-633-7661 or e-mail to: cao@elgin.ca ON OR BEFORE 4:30 P.M. on Tuesday, March 31, 2020 COMMITTEE: Terrace Lodge Redevelopment Fundraising Committee # Vacancies: 8 Assist the Terrace Lodge Redevelopment Project Steering Committee to meet its project targets, including working with staff and volunteers to recommend goals and objectives of the fundraising initiatives, including, but not limited to: Skills/Qualifications: Must be a community member or representative of either a local business or service group within East Elgin municipalities. Citizen appointments to Committees listed in this By-Law must be at least 18 years or older, a landowner/business owner in the County of Elgin, and be one of the following: (i) A Canadian Citizen; or (ii) Permanent Resident, a person who has been given permanent resident status by immigrating to Canada but is not a Canadian Citizen, and has resided in Elgin County for at least one year; (iii) Appointees must maintain residence in the County of Elgin for the duration of their term of Committee Recommend and draft a Fundraising plan that supports and encourages community engagement with Terrace Lodge Rede- velopment Project both in the short and long-term, for approval by the Terrace Lodge Redevelopment Steering Committee; Support the staff and volunteers to identify, research, solicit, foster and steward major perspective donors to build project specific support; Assist with the development and cultivation of mutually supportive fundraising partnerships with local community groups and organizations; Monitor and evaluate progress in meeting fundraising targets Review policies and procedures associated with fundraising activities so that they are conducted in accordance with County of Elgin Policies; Recommend fundraising policies that ensure fundraising best practices are maintained and that the committee’s program is donor-centric; Promote and support fundraising events/activities by attending, volunteering and/or giving in kind assistance to the level that committee members are able; and Review and recommend levels of sponsorship recognition and evaluate methods of donor recognition and stewardship opportunities so that all donations of time and money are recognized appropriately Residents and Business Owners of Elgin County are encouraged to apply for the following Boards or Committees: 2020 - 2022 Application for Citizen Appointments to Boards and Committees COMMITTEE & POSITION APPLICANT INFORMATION Name: Address: Home Phone: Email Address: Are you a resident or business owner in Elgin County? Yes No Are you 18 years of age or older? Yes No QUESTIONNAIRE Why are you interested in becoming a member of Terrace Lodge Redevelopment Fundraising Committee? Briefly describe your current and past community or volunteer involvement. Briefly describe skills or experience relevant to Terrace Lodge Redevelopment Fundraising Committee. What strengths will you bring to the Terrace Lodge Redevelopment Fundraising Committee? Additional Information Please attach any additional information/comments to the application form. I hereby consent to the release of my address and telephone number(s). Yes No I hereby understand that information on this form and any supplementary information provided as part of this application is collected under the authority of the Municipal Act and is used to evaluate the qualifications of Citizen Appointees to Elgin County Committees or Boards and will become part of the public record. Direct inquiries to the CAO/Clerk at the address noted below. By submitting this form, applicants consent to discussion of their personal information at open meetings of Council. Applicant’s signature: ____________________________Date: __________________ Please return this application form to the attention of: Corporation of the County of Elgin c/o County CAO/Clerk 450 Sunset Drive, St. Thomas ON N5R 5V1 Phone: 519-631-1460 Fax: 519-633-7661 e-mail: cao@elgin.ca Personal information on this form is collected under the authority of the Municipal Act, S.O. 2001, c.25 and will be used to evaluate the qualifications for citizen appointees to the County of Elgin Boards and Committees REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO|Clerk DATE: March 19, 2020 REPORT: CAO-12/20 SUBJECT: MUNICIPAL ASSISTANCE – BAYHAM BEACHFEST BACKGROUND On February 6, 2020 the Council of the Corporation considered Report CAO -05/20 re 2020 Municipal Assistance. As noted within Report CAO-05/20 Beachfest resolutions will be dealt with at a later date through a standalone report as a result of significant changes to the proposed event. DISCUSSION On March 5, 2020 the Beachfest Committee met with staff to outline proposed 2020 Beachfest activities as follows: Civic Weekend - Saturday August 1, 2020 – Sunday August 2, 2020 •Fireworks on the East Pier Sunday August 2, 2020 at dusk Location No. 1 (10AM-10PM) & (10AM-6PM) •Pitt St. from Robinson St. to 20 Pitt St (including Marine Museum Parking Lot) o Includes 26 Robinson St. to be approved by private property owner o Activities to include: Live band Bouncy castle Food & Wares Vendors Location No. 2 – Chatham St. Green Space (10AM-5PM) & (10AM-8PM) •Chatham St. green space with ingress and egress off of Chatham St. o Activities to include Car show Food Vendor Tethered Hot Air Balloon rides Port Burwell Ball Diamond General Requirements •Picnic tables, garbage cans/recycle barrels, pylons, barricades o quantity and location for drop off with map be provided to the Municipality one month prior to the event Beachfest will not include: •coordinated activities on the municipal east beach •alcohol service or related events •municipal access to water or electrical services RECOMMENDATION 1.THAT Report CAO-12/20 re Municipal Assistance – Bayham Beachfest be received for information; 2.AND THAT the Council of the Municipality of Bayham grants permission to use the following locations: Pitt Street from 20 Pitt Street to Robinson Street Port Burwell including Marine Museum Parking Lot for Bayham Beachfest activities on Saturday August 1, 2020 from 10:00 a.m. – 10:00 p.m. and Sunday, August 2, 2020 from 10:00 a.m. to 6:00 p.m.; Chatham Street Green Space for Bayham Beachfest activities on Saturday, August 1, 2020 from 10:00 a.m. – 5:00 p.m. and Sunday, August 2, 2020 from 10:00 a.m. – 8:00 p.m.; Port Burwell Pier for fireworks display and two (2) parking spaces near the Pier for equipment on Sunday, August 2, 2020 from 4:00 p.m. – 11:00 p.m.; 3.AND THAT Bayham Beachfest provide a certificate of insurance, naming the Municipality of Bayham as an additional insured, in the minimum amount of $2 million liability, covering all events; 4.AND THAT the Bayham Beachfest Fireworks Company provide a certificate of insurance, naming the Municipality of Bayham as an additional insured, in the minimum amount of $2 million liability, covering all events; 5.AND THAT Bayham Beachfest obtain the necessary approvals from Southwestern Public Health, the Ontario Provincial Police and the Bayham Fire Chief, as per the Municipal Event Notice and provide a copy of the same to the Municipality of Bayham; 6.AND THAT all other terms and conditions of the municipal rental agreement remain in effect; 7.AND THAT the clean-up of the event areas and any costs thereof, be the responsibility of the organizers; 8.AND THAT arrangements be made with the Municipality of Bayham Roads Operations Supervisor to provide picnic tables, garbage cans / recycle barrels, pylons and barricades for the pier; 9.AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event. Respectfully Submitted by: Paul Shipway CAO|Clerk © Latitude Geographics Group Ltd. 0.1 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Kilometers0.1 Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.040 1:1,665 Location No. 1 E911 Boundary Elgin Road Network Elgin Road Network Elgin Road Network Lagoons World Imagery © Latitude Geographics Group Ltd. 0.2 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Kilometers0.2 Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.080 1:3,329 Location No. 2 E911 Boundary Elgin Road Network Elgin Road Network Elgin Road Network Lagoons World Imagery THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z703-2020 REIMER, C & H BEING A BY -LAW TO AMEND BY -LAW No. Z456 -2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456 -2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A” Map No. 8 by changing the zoning symbol on the lands from Agricultural (A1) zone to site-specific Agricultural (A1-A-33) zone, which lands are outlined in heavy solid lines and marked A1 -A-33 on Schedule “A” Map No. 8 to this By-law, which schedule is attached to and forms part of this By-law. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 5.12 Exception – Agricultural (A1) Zone by adding the following clauses: 5.12 .31.1 Defined Area A1-A-33 as shown on Schedule “A” Map No. 8 to this By-law. 5.12.34.2 Additional Permitted Uses A maximum of three (3) supplementary farm dwellings in the form of two (2) mobile trailers and one (1) existing building to accommodate seasonal farm labourers. 5.12.34.3 Building Area for Supplementary Farm Dwellings 373 square metres maximum 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Local Planning Appeal Tribunal. READ A FIRST TIME AND SECOND TIME THIS 19th DAY OF MARCH 2020. READ A THIRD TIME AND FINALLY PASSED THIS 19th DAY OF MARCH 2020. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z704-2020 CHR FARMS LTD. BEING A BY -LAW TO AMEND BY -LAW No. Z456 -2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456 -2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A” Map No. 11 by changing the zoning symbol on the lands from Agriculture (A1-A) zone to a site-specific Agriculture (A1-A-34) zone, which lands are outlined in heavy solid lines and marked A1 -A-34 on Schedule “A” Map No. 11 to this By-law, which schedule is attached to and forms part of this By-law. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 5.1 2 Exception – Agricultural (A1) Zone by adding the following clauses: 5.12.34.1 Defined Area A1-A-34 as shown on Schedule “A”, Map No. 11 to this By-law. 5.12.34.2 Additional Permitted Uses A maximum of three (3) supplementary farm dwellings in portions of two (2) existing buildings to accommodate seasonal farm labourers. 5.12.34.3 Building Area for Supplementary Farm Dwellings 331 square metres maximum 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Local Planning Appeal Tribunal. READ A FIRST TIME AND SECOND TIME THIS 19th DAY OF MARCH 2020. READ A THIRD TIME A ND FINALLY PASSED THIS 19th DAY OF MARCH 2020. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2020-019 A BY -LAW TO AUTHORIZE THE EXECUTION OF A DEVELOPMENT AGREEMENT BETWEEN CORNEILUS AND HELENA REIMER AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 11 of the Municipal Act, 2001, R.S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting structures, including fences and signs; AND WHEREAS Section 45 (9.1) of the Planning Act, R.S.O. 1990 c P.3 as amended provides in part that a Committee of Adjustment that imposes terms and conditions under subsection (9), may also require the owner of the land to enter into one or more agreements with the municipality dealing with some or all of the terms and conditions; AND WHEREAS Cornelius and Helena Reimer are the owners of lands in Concession 5 Lots 16 & 17, known municipally as 56398 Calton Line, in the Municipality of Bayham, County of Elgin; AND WHEREAS the Municipality of Bayham Council has passed Zoning By-law Z703-2020, including the requirement that the owners execute a development agreement for the two (3) supplementary farm dwelling mobile homes and one (1) permanent existing supplementary dwelling as per policies of Section 2.1.10 the Official Plan; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized and directed to execute the Development Agreement with Cornelius and Helena Reimer fixed hereto and forming part of this By-law and marked as Schedule “A”. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF MARCH 2020. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2020-020 A BY -LAW TO AUTHORIZE THE EXECUTION OF A DEVELOPMENT AGREEMENT BETWEEN CHR FARMS LTD. AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 11 of the Municipal Act, 2001, R.S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting structures, including fences and signs; AND WHEREAS Section 45 (9.1) of the Planning Act, R.S.O. 1990 c P.3 as amended provides in part that a Committee of Adjustment that imposes terms and conditions under subsection (9), may also require the owner of the land to enter into one or more agreements with the municipality dealing with some or all of the terms and conditions; AND WHEREAS CHR Farms Ltd. is the owner of lands in Concession 4 Lots 18, known municipally as 56573 Calton Line, in the Municipality of Bayham, County of Elgin; AND WHEREAS the Municipality of Bayham Council has passed Zoning By-law Z704-2020, including the requirement that the owners execute a development agreement for the three (3) permanent supplementary farm dwellings as per policies of Section 2.1.10 the Official Plan; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized and directed to execute the Development Agreement with CHR Farms Ltd. fixed hereto and forming part of this By-law and marked as Schedule “A”. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF MARCH 2020. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2020-021 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN EXTENSION AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND AFFORDABLE PORTABLES WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an extension agreement with Affordable Portables, for Portable Washroom Supply, Placement and Cleaning at various locations within the Municipality of Bayham NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be be and are hereby authorized to extend Agreement No. 0602 between Affordable Portables and the Corporation of the Municipality of Bayham until December 31, 2024. 2. AND THAT Schedule ‘A’ to Agreement No. 0602 be replaced in its entirety with Appendix ‘A’ attached hereto and forming part of this by-law between Affordable Portables and the Municipality of Bayham; 3. AND THAT all other terms and conditions of Agreement No. 0602 remain unchanged; 4. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF MARCH 2020. ___________________________ _____________________________ MAYOR CLERK Location Accessible Unit(s) Standard Unit(s)Service Frequencv Marine Museum, 20 Pitt Street, Port Bururell 1 0 Weekly *(Twice Weekly Julv & Auoust) Port Bunrvell Memorial Park, corner of Strachan & Brock Streets 1 0 Weekly Port Bunruell East Beach, 1 Robinson St. 2 0 Weekly *(Twice Weekly Julv & Ausust) Vienna Memorial Park,6226 Plank Road, Vienna 1 0 Weekly Vienna Community Centre, 26 Fulton St. Vienna 1 0 Weekly Straffordville Ball Park, 56169 Heritage Line, Straffordville 2 I Weekly (Twice Weekly July & August) Richmond Ball Park, 53906 Church Street, Richmond 1 0 Weekly Corinth Park, 54286 Best Line, Corinth 1 0 Weekly Eden Community Park, 56959 Eden Line, Eden 1 0 Weekly PORTABLE WASHROOM LOCATIONS INDEXINGo January 1 ,2023 all rates to be indexed 1.5%r January 1 ,2024 all rates to be indexed 1.5% M ,2D2O ANNUAL ITEMS - Accessible Units Monthly Rental Per Unit $170.52 Weeklv Cleanino Per Unit $ (weekly services included in above price 4) HST $ 22.17 TOTAL $192.69 ANNUAL ITEMS - Standard Units Monthly Rental Per Unit $106.58 Weekly Cleaninq Per Unit $ (weekly services included in above price 4) HST $ 13.85 TOTAL $120.43 PROVISIONAL ITEMS Standard Unit Accessible Unit Daily Rental Per Unit ( if less than 1 month)$86.28 $106.58 Additional Monthly Units Per Unit $105.58 $170.52 AdditionalWeeklv Units Per Unit $ 86.28 $106.58 Extra Cleaninq Per Unit $30.45 $30.45 iHi.DRA WWYE(,K( ESPONDENT'S NAME AND TITLE da,r^a*tUl SIGNATURE ,l* frRCH DATE 5 APPENDIX 'A' THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2020-022 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD MARCH 19, 2020 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held March 19, 2020 is hereby adopted and confirmed a s if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 19th day of March, 2020. ____________________________ _____________________________ MAYOR CLERK