HomeMy WebLinkAboutMarch 05, 2020 - Council - AddendumTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING ADDENDUM
MUNICIPAL OFFICE
Thursday, March 5, 2020
1. ADMINISTRATION
A. Report CAO-11/20 re Calton Cemetery Laneway, Paul Shipway CAO|Clerk added
as Item 11.2.1
B. By-Law No. 2020-017 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and The Corporation of the
Municipality of Bayham and Her Majesty the Queen in Right of Canada as
represented by the Minister of Employment and Social Development added as Item
12.C
C. By-Law No. 2020-018 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and Underhill Trucking Ltd.
added as Item 12.D (This By-law follows the recommendation contained within
Report CAO-11/20 re Calton Cemetery Laneway presented to Council March 5,
2020)
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO|Clerk
DATE: March 5, 2020
REPORT: CAO-11/20
SUBJECT: CALTON CEMETERY LANE WAY – RFQ 20-01
BACKGROUND
The Calton Cemetery Board requested Municipality of Bayham staff assistance with a
procurement process for construction of a laneway at the Calton Cemetery to facilitate a
donation from the Calton Hall Foundation for the Calton Cemetery Laneway.
On February 5, 2020, the Municipality of Bayham posted RFQ 20-01 Calton Cemetery Laneway
for the Calton Cemetery Board. RFQ 20-01 closed on February 26, 2020 at 11:00AM
The results of RFQ 20-01 are as follows:
BIDDER SCOPE A SCOPE B
Underhill Trucking Ltd. No Bid $13,500.00+HST
PBR Excavating $18,706.00+HST $16,811.00+HST
Armstrong Paving & Material
Group Ltd.
$44,247.60+HST $27,231.70+HST
Countryside Landscaping $15,925.00+HST $15,250.00+HST
Dufferin Construction
Company
$45,137.09+HST $29,912.36+HST
SCOPE A
1.Create a 231 metre driveway by 3.6 meter wide through the cemetery.
a.Compaction of subsurface materials required
2.Remove to a max of 258 m3 equivalent to 300 mm of top soil
3.Bring subgrade up with 200 mm of sand or granular B
4.Top grade off with 100 mm of granular A
5.Complete with a 3.6 m @ 65 mm thick top coat of HL3
a.Top Soil removed 258m3
b.Sand or Granular B 166.32m3
c.Granular A 83.16 m3
d.HL3 54.05 m3
SCOPE B
1.Create a 231 metre driveway by 3.6 meter wide through the cemetery.
a.Compaction of subsurface materials required
2.Remove to a max of 258 m3 equivalent to 300 mm of top soil
3.Bring subgrade up with 200 mm meters of sand or granular B
4.Complete top with 150 mm of Crushed asphalt
Top Soil 258 m3
Sand or Granular B 166.32m3
Crushed Asphalt 124.74m3
DISCUSSION
The low compliant bid for the proposed scope of work is Underhill Trucking Ltd. at
$13,500+HST. The Calton Hall Foundation has confirmed funds to complete the Calton
Cemetery Laneway pursuant to RFQ 20-01.
REC OMMENDATION
1.THAT Report CAO-11/20 re Calton Cemetery Laneway be received for information;
2.AND THAT staff be directed to bring forward a by-law to enter into an Agreement with
Underhill Trucking Ltd. pursuant to RFQ 20-01 in the amount of $13,500+HST for
Council consideration;
3.AND THAT staff be directed to manage the construction of the Calton Cemetery
Laneway for the Calton Cemetery Board pursuant to RFQ 20-01;
4.AND THAT the Municipality of Bayham, through the Calton Cemetery Board, be
directed to issue a ‘Letter of Thanks’ to the Calton Hall Foundation.
Respectfully Submitted by:
Paul Shipway
CAO|Clerk
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-017
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
HER MAJESTY THE QUEEN IN RIGHT OF CANADA AS REPRESENTED BY
THE MINISTER OF EMPLOYMENT AND SOCIAL DEVELOPMENT
REGARDING
THE ENABLING ACCESSIBILITY FUND – SMALL PROJECTS COMMUNITY
ACCESSIBILITY STREAM
WHEREAS the Municipality of Bayham is desirous of proceeding with Straffordville Library
Accessibility Improvements;
AND WHEREAS the Minister of Employment and Social Development has approved funding
for such project under the Enabling Accessibility Fund – Small Projects Community
Accessibility Stream;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule “A” and forming part of this by-law between The
Corporation of the Municipality of Bayham and Her Majesty the Queen in Right of
Canada as represented by the Minister of Employment and Social Development;
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5th DAY OF
MARCH 2020.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-018
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN
THE MUNICIPALITY OF BAYHAM
AND
UNDERHILL TRUCKING LTD.
WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement with Underhill Trucking Ltd. for completion of the Calton
Cemetery Laneway pursuant to RFQ 20-01;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule “A” and forming part of this by-law between Underhill
Trucking Ltd. and the Municipality of Bayham;
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5th DAY OF
MARCH 2020.
___________________________ _____________________________
MAYOR CLERK