HomeMy WebLinkAboutFebruary 06, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, February 6, 2020
7:00 p.m.
7:30 p.m. — Public Meeting — Planning
A. Borm Capital Inc.
B. Retsinas
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DANFROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAOICLERK
PAUL SHIPWAY
DEPUTY CLERKIPLANNING COORDINATOR
MARGARET UNDERHILL
FIRE CHIEFIBY-LAW ENFORCEMENT OFFICER
RANDY WHITE
CHIEF BUILDING OFFICIAL
DRAINAGE SUPERINTENDENT
BILL KNIFTON
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
Councillor Chilcott declared a conflict with in -camera Item 14.1 C - Bayham Historical Society.
Councillor Chilcott is the Vice President of the Bayham Historical Society. Councillor Chilcott
vacated the Council Chambers and did not take part in the in -camera session for in -camera item
14.1 C.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. Correspondence from Kevan & Phyllis Rouse added as Appendix to Item 10.2-D, Report
DS-13/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Official Plan
Amendment Rouse
4. ANNOUNCEMENTS
Councillor Froese announced that Inspector Brad Fishleigh, Detachment Commander was
retiring and sent a message of thanks and to enjoy retirement to Inspector Brad Fishleigh,
Detachment Commander on behalf of the Municipality of Bayham.
5. DELEGATIONS
None.
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held January 16, 2020
2020 Council Minutes
February 6, 2020
B. Statutory Planning Meeting held January 16, 2020 re Kevan & Phyllis Rouse
C. Statutory Planning Meeting held January 16, 2020 re VanQuaethem Farms Ltd.
D. Court of Revision held January 16, 2020 re ETBO Drain
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT the minutes of the Regular Meeting held January 16, 2020, Statutory Planning
Meeting re Kevan & Phyllis Rouse held January 16, 2020, Statutory Planning Meeting re
VanQuaethem Farms held January 16, 2020, Court of Revision re ETBO Drain held
January 16, 2020 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A. Report BL-01/20 by Randy White, Fire ChiefjBy-Law Officer re Animal Rescue Facility
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Report BL-01/20 re Animal Rescue Facility be received for information;
AND THAT according to By -Law 2015-113, Section 5, the Council of the Municipality of
Bayham authorizes Teresa Pressey to operate an approved Animal Rescue Facility at
54726 Calton Line, for up to three dogs at a time, for the year ending December 31, 2020;
AND THAT the Animal Rescue Facility is exempt from the requirements to pay a licence fee
for dogs in the facility for the purpose of rescue and adoption for the first year from the date
such dog is harboured by or in the possession of the Rescue Facility.
CARRIED
2020 Council Minutes
February 6, 2020
B. Report FR-01/20 by Randy White, Fire ChieflBy-Law Officer re 2019 Annual Fire &
Emergency Services Report
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report FR-01/20 re 2019 Annual Fire & Emergency Services Report Be received for
information.
CARRIED
C. Report FR-02/20 by Randy White, Fire ChieflBy-Law Officer re Unmanned Aerial Vehicles
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Report FR-02/20 re Unmanned Aerial Vehicles (UAV) be received for information;
AND THAT Report FR-02/20 be referred to 2021 Capital Budget deliberations.
CARRIED
D. Report PS-01/20 by Ed Roloson, Manager of Capital Projects WaterlWastewater
Operations re 2019 Annual Drinking Water and Compliance Summary Reporting for the
Bayham & Richmond Water Systems
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report PS-01/20 re 2019 Annual Drinking Water and Compliance Summary Reports
for the Bayham & Richmond Drinking Water Systems be received for information.
CARRIED
10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Passing of Zoning By -Law No. Z697-2020 — D. Bruner
B. Notice of Passing of Zoning By -Law No. Z698-2020 — Zoning By -Law 5-Year Review
C. Notice of Public Meeting re Proposed Zoning By -Law Amendment — Borm Capital Inc.
D. Notice of Intent to pass an Amending By -Law to remove a holding symbol — P. Retsinas
E. Notice of Public Meeting re Proposed Zoning By -Law Amendment —Anderson & Smith
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F. Notice of Court of Revision Disposition — ETBO Drain
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT correspondence items 10.1.1-A — 10.1.1-F be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-10/20 by Bill Knifton, Chief Building Officiall Drainage Superintendent re Petition
for Drainage
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk
of the Petition for drainage works from Neil Harms for Michael & Annie Reimer;
THAT Report DS-10120 regarding the petition for drainage and for drainage improvement be
received;
AND THAT Council wishes to proceed with this matter and appoints Spriet Associates,
Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and
Section 8(1) of the Drainage Act, for Council's consideration.
B. Report DS-11/20 by Bill Knifton, Chief Building Official IDrainage Superintendent re Stewart
Drain No. 2 Award Contract
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT Staff Report DS-11/20 regarding Stewart Drain No.2 Award Contract be received for
information:
AND THAT Council accept the tender for provision of drainage works set out in the Form of
Tender for the Stewart Drain No.2, as submitted by Froese Excavating Ltd, in the amount of
$54,777.25+HST, with work to commence on or before February 13, 2020 and be
completed on or before April 30, 2020;
AND THAT By -Law 2020-007, being a by-law to authorize the execution of contract
documents with Froese Excavating Ltd. be presented to Council for enactment.
CARRIED
C. Report DS-12/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re By -Law No.
2020-008 Official Plan Amendment No. 25 Best Line Farms/Van Leeuwen
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2020 Council Minutes
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
February 6, 2020
THAT Staff Report DS-12/20 regarding the Official Plan Amendment No. 25 submitted by
Antonia Van Leeuwen and Best Line Farms Ltd. be received for information;
AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
October 17, 2019 associated with this application, there were no written public submissions
regarding this matter and that all considerations were taken into account in Council's
decision passing this resolution;
AND THAT Council considers the proposed amendment to be consistent with the
Provincial Policy Statement 2014, Elgin County Official Plan, Bayham Official Plan and
Zoning By-law;
AND THAT By-law 2020-008, being an adopting By-law for Official Plan Amendment No. 25
be enacted for the purpose to amend Municipality of Bayham Official Plan Section 2.1.7 by
adding the following sub -section:
2.1.7.6 Notwithstanding Section 2.1.1.2 and Section 2.1.7.1, the existing dwelling
located in Part S1/2, Lot 9 Concession 10 and known municipally as 54728 Best
Line, may be severed as a surplus farm dwelling and zoned for residential use,
whereas a new lot represents the second surplus farm dwelling severance from
the original farm parcel known municipally as 54744 Best Line, and whereas new
lots and new residential uses are not permitted in the Agriculture designation;
AND THAT adopted Official Plan Amendment No. 25 be forwarded to the County of Elgin
for approval.
IISL1VVIA91
D. Report DS-13/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Official Plan
Amendment Rouse
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Staff Report DS-13/20 regarding the Official Plan Amendment submitted by Kevan
and Phyllis Rouse be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham take the following
action with respect to the application by Kevan and Phyllis Rouse relating to the property
located at 4664 Plank Road:
The request to change the land use designation for 2,441 m2 (0.6 acres) of land to permit
the creation of a residential lot in an area designated "Agriculture" in the Official Plan of the
Municipality of Bayham BE REFUSED for the following reasons:
a) The creation of one residential lot does not justify the creation of a Specific
Policy area
b) PPS 2014 Section 2.3.4.3 states that "the creation of new residential lots in
prime agricultural areas shall not be permitted" except for surplus farm dwellings
2020 Council Minutes
February 6, 2020
as a result of farm consolidation or other agricultural related uses, such as farm
industrial
c) Municipality of Bayham Official Plan Section 3.1.3 policy for new non -resource
uses does not permit residential uses.
d) Sufficient justification for amending the Official Plan for the creation of one non -
resource lot has not been provided
e) The proposal does not conform to the Bayham Zoning By-law Z456-2003, as
amended
AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
January 16, 2020 associated with this application, there were two written public
submissions with three presentations in opposition to the application and the Applicants'
presentation regarding this matter and that all considerations were taken into account in
Council's decision passing this resolution.
CARRIED
Council recessed at 7:30 p.m. for public planning meetings and reconvened at 7:45 p.m.
E. Report DS-14/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Application
for Site Plan Agreement Emerson — By -Law No. 2020-009
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Staff Report DS-14/20 regarding the Site Plan Agreement with Timothy and Tami-
Lee Emerson be received for information;
AND THAT By-law 2020-009 being a by-law to approve a site plan agreement between the
Municipality of Bayham and Timothy and Tami-Lee Emerson be presented to Council for
enactment.
CARRIED
F. Report DS-15/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Consent
Application E2/20 McCurdy
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Staff Report DS-15/20 regarding Consent application E-2/20 McCurdy be received
for information;
AND THAT Council supports and recommends to the Elgin County Land Division
Committee that Consent Application E2/20 submitted by Gary McCurdy be granted subject
to the following considerations and conditions:
1. Provide well water quality reports for bacteria and nitrates content meeting the
Provincial standards for residential use on the severed lot, as a matter of public
health and safety
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February 6, 2020
2. Engineer design storm water management, drainage and/or grading plan
3. Purchase of civic number sign for the severed lot
4. Digital copy of the registered plan of survey
5. Cash in Lieu of Parkland Dedication fee for the lot
6. Planning Report fee payable to the Municipality.
CARRIED
G. Report DS-16/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning
Application VanQuaethem Zoning By -Law No. Z699-2020
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report DS-16/20 regarding the VanQuaethem Farms Ltd. rezoning application be
received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held January 16, 2020
associated with this application, there were no written submissions and one oral
presentation in support regarding this matter and that all considerations were taken into
account in Council's decision passing this resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by VanQuaethem Farms Ltd. identified as Concession 9 Part
Lot 18 RP 11 R10476 Part 1 from Agriculture (Al) to Rural Residential (RR) as the severed
portion in Consent Application E21/19;
AND THAT Zoning By-law Z699-2020 be presented to Council for enactment.
CARRIED
H. Report DS-17/20 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Retsinas
Zoning By -Law No. Z700-2020
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report DS-17/20 regarding the Retsinas rezoning application be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held February 6, 2020
associated with this application, there were no written submissions and no oral presentation
regarding this matter and that all considerations were taken into account in Council's
decision passing this resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by Peter Retsinas identified as Concession 9 Part Lot 6 RP
11 R9019 Parts 1 & 2 from Hamlet Residential — holding [HR(h1/h4)] to Hamlet Residential
(HR) Zone as the severed parcels in Consent Applications E6/19 and E7/19;
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February 6, 2020
AND THAT Zoning By-law Z700-2020 be presented to Council for enactment.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Long Point Region Conservation Authority Notice of Public Information Centre No. 2
B. T:Go Inter -Community Transit Poster
C. Municipality of Bayham 2020 Tree Application Program Notice
D. Municipality of Bayham 2020 Capital Works Projects Notice
E. Municipality of Bayham February 2020 Newsletter
F. Ministry of Municipal Affairs and Housing re Municipal Modernization Program
G. Minister of Transportation re Draft Transportation Plan for Southwestern Ontario
H. County of Elgin re Municipal Service Delivery Review
I. County of Elgin Draft Minutes of meeting held January 14, 2020
J. City of Sarnia re Ontario Power Generation's Deep Geologic Repository Project
K. Lake Erie Source Protection Region re Support for actions to address over -application of
winter maintenance chemicals to protect sources of municipal drinking water
L. Rainy River District Municipal Association re Resolution to Address Fair and Equitable
Property Taxation Revenue on Railway Right -of -Ways Collected by Municipalities in
Ontario
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT correspondence items 11.1.1-A — 11.1.1-L be received for information.
CARRIED
11.1.2 Requiring Action
11.2 Reports to Council
A. Report TR-02/20 by Lorne James, Treasurer re 2021 Budget Schedule
2020 Council Minutes
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
February 6, 2020
THAT Staff Report TR-02/20 re 2021 Budget Schedule be received for information.
AND THAT the proposed Budget Guidelines and meeting dates be approved as set out in
Report TR-02/20.
CARRIED
B. Report CAO-05/20 by Paul Shipway, CAOICIerk re 2020 Municipal Assistance
Number 1
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT Event Road Closure Request Form from Port Burwell Historical Society be
received for information;
AND THAT the Council of the Municipality of Bayham approves the request by the
Port Burwell Historical Society for permission to use the streets within Port Burwell for
the Canada Day Parade and Celebration to be held, Wednesday July 1, 2020 from
11:30 a.m. to 12:45 p.m., subject to the provision of proof of liability insurance
coverage in the amount of $2 million naming the Municipality of Bayham as additional
insured;
AND THAT Wellington Street from Elizabeth Street to Robinson Street, Robinson
Street from Wellington Street to Pitt Street, Pitt Street from Robinson Street to Erieus
Street and Erieus Street from Pitt Street to Wellington Street be temporarily closed
during the parade between 11:30 a.m. — 12:45 p.m;
AND THAT the County of Elgin be requested to approve use of Wellington Street
from Elizabeth Street to Robinson Street;
AND THAT the Municipality of Bayham Roads Operations Supervisor be directed to
provide the necessary provisions for traffic control and safety;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of the
organizers.
CAL\:7:112197
Number 2
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Event Road Closure Request Form from Port Burwell / Bayham Legion Branch
524 be received for information;
2020 Council Minutes
February 6, 2020
AND THAT the Council of the Municipality of Bayham approves the request by the
Port Burwell / Bayham Legion Branch 524 for permission to use the streets within
Port Burwell for the Remembrance Day Parade to be held Sunday, November 8,
2020 at 1:30 p.m., subject to the provision of proof of liability insurance coverage in
the amount of $2 million, naming the Municipality of Bayham as additional insured;
AND THAT Wellington Street from the Legion to Robinson Street, Robinson Street
from Wellington Street to Pitt Street and Pitt Street from Robinson Street to the
Cenotaph, be temporarily closed during the parade between 1:30 p.m.-3:00 p.m.;
AND THAT the County of Elgin be requested to approve use of Wellington Street
from Elizabeth Street to Robinson Street;
AND THAT the Municipality of Bayham Roads Operations Supervisor be directed to
provide the necessary provisions for traffic control and safety.
CARRIED
Number 3
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT the Event Road Closure Request Form from the Bayham Beachfest Committee
for the Port Burwell Santa Claus Parade be received;
AND THAT the Council of the Municipality of Bayham grants permission to use
municipal streets within Port Burwell for parade purposes on Saturday, December 5,
2020 subject to the organizers:
• providing the municipality with proof of liability insurance coverage naming the
Municipality of Bayham as an additional insured, in the minimum amount of
$2,000,000.00;
• obtaining the necessary approvals from the Ontario Provincial Police and the
Bayham Fire Chief (as per completion of the Event Road Closure Request Form
and parade route mapping)
AND THAT Robinson Street from Pitt Street to Wellington Street and Wellington
Street from Robinson Street to Elizabeth Street be temporarily closed during the
parade between 6:00 p.m. — 8:00 p.m.;
AND THAT the County of Elgin be requested for permission to use Wellington Street
in Port Burwell between 6:00 p.m. and 8:00 p.m. for the parade;
AND THAT the Municipality of Bayham Roads Operations Supervisor be directed to
provide the necessary provisions for traffic control and safety.
CARRIED
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Number 4
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT the Event Road Closure Request Form from the Straffordville Hall Foundation
regarding Straffordville Santa Claus Parade be received;
AND THAT the Council of the Municipality of Bayham grants permission to use
municipal streets within Straffordville for parade purposes on Saturday, December
12, 2020 subject to the organizers:
• providing the municipality with proof of liability insurance coverage naming the
Municipality of Bayham as an additional insured, in the minimum amount of
$2,000,000.00;
• obtaining the necessary approvals from the Ontario Provincial Police and the
Bayham Fire Chief (as per completion of the Event Road Closure Request Form
and parade route mapping)
AND THAT Heritage Line from Sandytown Road to West Street, Old Chapel Street
from Heritage Line to Main Street, Main Street from Old Chapel Street to West Street,
West Street from Main Street to Third Street, Third Street from West Street to Plank
Road, Plank Road from Third Street to Main Street be temporarily closed during the
parade between 10:30 a.m. — 12:00 p.m.;
AND THAT the County of Elgin be requested for permission to use Plank Road from
Third Street to Main Street and Heritage Line from Sandytown Road to West Street
between 10:30 a.m. and 12:00 p.m. for the parade;
AND THAT the Municipality of Roads Operations Supervisor be directed to provide
the necessary provisions for traffic control and safety.
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Number 5
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Event Road Closure Request Form from the Straffordville Community
Committee regarding Watermelon Fest and Watermelon Fest Parade be received;
AND THAT an exemption to permit parking on the west side of Sandytown Road be
granted;
AND THAT Council grants permission to use municipal streets within Straffordville for
parade purposes, on Saturday, August 29, 2020 subject to the organizers:
• providing the municipality with proof of liability insurance to cover all events
including naming the Municipality of Bayham as an additional insured, in the
minimum amount of $2,000,000.00;
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February 6, 2020
• obtaining the necessary approvals from the Ontario Provincial Police and the
Bayham Fire Chief (as per completion of the Event Road Closure Request and
parade route mapping);
AND THAT Old Chapel Street south from Heritage Line to Main Street and Main
Street to Plank Road be closed from 10:00 a.m. - 5:00 p.m.;
AND THAT Plank Road from the Straffordville School to Third Street, Main Street
from Plank Road to West Street, West Street from Main Street to Third Street, Third
Street from West Street to Plank Road and Heritage Line from West Street to
Sandytown Road be temporarily closed during the parade from 10:00 a.m. — 11:00
am;
AND THAT Council requests permission from the County of Elgin to use Plank Road
from the Straffordville School north to Third Street and Heritage Line from West
Street to the Sandytown Road on August 29, 2020 between 10:00 a.m. - 11:00 a.m.
during the parade in Straffordville;
AND THAT the Municipality of Bayham Roads Operations Supervisor be directed to
make the necessary arrangements for traffic control, signage and safety, installation
and removal of extra garbage cans and picnic tables, staff assistance to clean
cement pad (prior to event);
AND THAT for the requirements noted above, quantity and location for drop off with
map be provided to the Municipality one month prior to the event;
AND THAT the cleanup of the park area be the responsibility of the organizers.
AND THAT the Council of the Municipality of Bayham approves, subject to provision
of certificate of liability insurance in the minimum amount of $2 million, naming the
Municipality of Bayham as additional insured:
• Use of the parking lot and cement pad for Watermelon Fest on August 28 and 29,
2020 (cleanup of park after the event responsibility of the organizers);
• Use of Straffordville Community Centre, the evening of Friday, August 28, 2020 and
Saturday August 29, 2020 from 10:00 a.m. — 10:00 p.m. and Pavilion at the
Community Partners rate;
• Use of Straffordville Community Centre Parking Lot.
CARRIED
Number 6
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Special Event Request Form from Bayham Historical Society regarding Vienna
Edison Fest, Annual Edison Dinner and Silent Auction be received for information;
AND THAT the Council of the Municipality of Bayham approves, subject to provision
of certificate of liability insurance in the minimum amount of $2 million, naming the
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February 6, 2020
Municipality of Bayham as additional insured for each event:
• Use of the Vienna Community Centre for Annual Edison Dinner and Silent Auction
November 13, 2020 for preparation and November 14, 2020 from 4:00 p.m. — 11:00
p.m. at the Community Partners rate;
• Use of the Vienna Memorial Park including pavilion and food booth for Vienna
Edison Fest June 6, 2020 from 7:00 a.m. — 8:00p.m. with a rain date of June 7,
2020;
AND THAT Council direct staff to provide access to food booth, water and utility
panels at the Vienna Memorial Park;
AND THAT Council direct staff to provide up to 35 picnic tables, up to 25 waste and
recycle receptacles, garbage & recycle bags at Vienna Memorial Park, 12+ safety
barrier cones;
AND THAT for the requirements noted above, quantity and location for drop off with
map be provided to the Municipality one month prior to the event;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of the
organizers.
CARRIED
Number 7
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT Special Event Request Form from Bayham Historical Society regarding various
events be received for information;
AND THAT the Council of the Municipality of Bayham approves the use of the Vienna
Memorial Park, subject to provision of certificate of liability insurance in the minimum
amount of $2 million, naming the Municipality of Bayham as additional insured for
each event:
• Vienna Walking/Driving Tour, Sunday July 12, 2020 from 2:00 p.m. — 4:00 p.m.;
• Talbot Trail of Yard Sales, Saturday, August 15, 2020 (rain date Sunday, August 16,
2020) from 8:00 a.m. — 3:00 p.m.;
• Light up the Park, Saturday, November 21, 2020 from 7:00 p.m. — 9:00 p.m.;
AND THAT Council direct staff to provide access to food booth, pavilion; 5-10 extra
picnic tables; waste and recycle receptacles, garbage and recycle bags; water and
utility panels at the Vienna Memorial Park for each event;
AND THAT for the requirements noted above, quantity and location for drop off
with map be provided to the Municipality one month prior to the event;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of the
organizers.
CARRIED
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Number 8
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT Special Event Request Form and correspondence from Bayham Historical
Society regarding Edison Mystery Cruise be received for information;
AND THAT the Council of the Municipality of Bayham approves, subject to
provision of certificate of liability insurance in the minimum amount of $2 million,
naming the Municipality of Bayham as additional insured for each event:
• Use of the Edison Field Saturday, July 18, 2020 from 8:00 a.m. — 8:00 p.m.;
AND THAT Council direct staff to provide up to 20 picnic tables, 10 waste and
recycle receptacles garbage & recycle bags and safety barrier cones;
AND THAT for the requirements noted above, quantity and location for drop off
with map be provided to the Municipality one month prior to the event;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of the
organizers.
CARRIED
Number 9
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Special Event Request Form from EarlyON Child and Family Centre — St. Thomas
Elgin be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham grants permission
for the EarlyON Child and Family Centre — St. Thomas Elgin to use, at the Community
Partners Rate, the Straffordville Community Centre, Pavilion and Green Space on
Wednesday, July 15, 2020 from 9:00 a.m. — 3:00 p.m. for the Teddy Bear Picnic, the Port
Burwell Pavilion Thursday mornings from 9:00 a.m. — 12:00 p.m. beginning the week of
July 6, 2020 until Friday, August 21, 2020 and the Straffordville Pavilion Friday mornings
from 9:00 a.m. — 12:00 p.m. beginning the week of July 6, 2020 until Friday, August 21,
2020 subject to provision of liability insurance certificate in the minimum amount of
$2,000,000.00 naming the Municipality of Bayham as additional insured;
AND THAT vehicle access to the Straffordville Pavilion and Green Space be granted for
the purpose of unloading items;
AND THAT the cleanup of the park area and pavilions be the responsibility of the
organizers.
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C. Report CAO-08/20 by Paul Shipway, CAOICIerk re E-Commerce
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report CAO-08/20 re E-Commerce be received for information;
AND THAT staff be directed to proceed with implementation of E-Commerce initiatives in
2020, including the utilization of credit card payments;
AND THAT staff be directed to bring forward a by-law for Council consideration to
implement an E-Commerce payment gateway;
AND THAT staff be directed to bring forward a by-law for Council consideration to amend
the Rates & Fees By-law to incorporate the collection of convenience fees associated with
credit card payments.
CARRIED
12. BY-LAWS
A. By -Law No. 2019-097 Being a Provisional by-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the ETBO Drain (This by-law
follows the recommendation in Report DS-02120 by Bill Knifton, Chief Building
Officiall Drainage Superintendent during the Court of Revision of January 16, 2020) Third
and Final Reading
B. By -Law No. 2020-006 Being a by-law to further amend By -Law No. 2019-017 a by-law to
appoint Board & Committee members
C. By -Law No. 2020-007 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Froese Excavating Ltd. for the provision of
drainage works for the Stewart Drain No. 2 in the Municipality of Bayham pursuant to
provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This by-law
follows the recommendation in Report DS-11120 by Bill Knifton, Chief Building
Officiall Drainage Superintendent during the regular meeting of February 6, 2020)
D. By -Law No. 2020-008 Being a by-law to adopt Official Plan Amendment No. 25 (This by-
law follows the recommendation in Report DS-12/20 by Margaret Underhill, Deputy
Clerkj Planning Coordinator during the regular meeting of February 6, 2020)
E. By -Law No. 2020-009 Being a by-law to authorize the execution of a site plan agreement
between Timothy Emerson and Tami-Lee Emerson and the Corporation of the Municipality
of Bayham (This by-law follows the recommendation in Report DS-14120 by Margaret
Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of February 6,
2020)
F. By -Law No. Z699-2020 Being a by-law to further amend By -Law No. Z456-2003 —
VanQuaethem Farms Ltd. (This by-law follows the recommendation in Report DS-16120 by
Margaret Underhill, Deputy Clerkj Planning Coordinator during the regular meeting of
February 6, 2020)
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2020 Council Minutes
February 6, 2020
G. By -Law No. Z700-2020 Being a by-law to further amend By -Law No. Z456-2003 —
Retisnas (This by-law follows the recommendation in Report DS-17120 by Margaret
Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of February 6,
2020)
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT By -Law No. 2019-097 be read a third and final time;
AND THAT By -Law No. 2020-006, 2020-007, 2020-008, 2020-009, Z699-2020 and Z700-
2020 be read a first, second and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
Councillor Chilcott declared a conflict with in -camera Item 14.1 C - Bayham Historical Society.
Councillor Chilcott is the Vice President of the Bayham Historical Society. Councillor Chilcott
vacated the Council Chambers and did not take part in the in -camera session for in -camera item
14.1 C.
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT the Council do now rise to enter into an "In Camera" Session at 8:21 p.m. to discuss:
• labour relations or employee negotiations
• a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board;
• a proposed or pending acquisition or disposition of land by the municipality or local
board;
CARRIED
A. Confidential Report regarding labour relations or employee negotiations (Teamsters Local
679)
B. Confidential Report regarding a position, plan, procedure, criteria or instruction to be applied
to any negotiations carried on or to be carried on by or on behalf of the municipality or local
board (Certified Site Program — Job Site Challenge)
C. Confidential Report regarding a proposed or pending acquisition or disposition of land by the
municipality or local board; a position, plan, procedure, criteria or instruction to be applied to
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2020 Council Minutes
February 6, 2020
any negotiations carried on or to be carried on by or on behalf of the municipality or local
board (Bayham Historical Society)
14.2 Out of Camera
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT the Council do now rise from the "In Camera" session at 8:50 p.m. with nothing to
report.
CARRIED
16. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2020-010 Being a by-law to confirm all actions of Council
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT confirming By -Law No. 2020-010 be read a first, second and third time and finally
passed.
CARRIED
16. ADJOURNMENT
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT the Council meeting be adjourned at 8:51 p.m.
CARRIED
-C�.....___.
MAYOR
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