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Home My WebLink About02/19/2020 - Museums BayhamMUSEUMS BAYHAM BOARD Agenda Bayham Municipal Office, Trackless Lounge 56169 Heritage Line, Straffordville, ON February 19th, 2020 7:00 p.m. 1. Call to Order: 2. Disclosure of Pecuniary Interest 3. Review of Items Not on the Agenda 4. Announcements: (a) The Board did not meet in December 2019, and January 2020. Meetings will continue to be held as needed, at the call of the Chair. (b) Student Positions are advertised with a deadline of March 5, 2020 — Ad attached for information 5. Delegation(s): 7:05 pm - CAO/Clerk Paul Shipway regarding Lighthouse condition and improvements 6. Approval of Previous Meeting Minutes: (a) Minutes for meeting held November 13, 2019 (attached) - Review and Motion to Adopt 7. Correspondence 7.1 Receive for Information (a) Curator's Reports for December 2019 and January 2020 - attached (b) Curator Verbal Report on the summer 2020 "Welcome" Exhibit and planned projects. 7.2 Action Required 8. Unfinished Business Arising from the Minutes: 9. New Business: 9.1 Receive for information 10. Finances (budget): (a) 2020 Museums Bayham Operating Budget 11. Other Business Upcoming Items: May 14/20 Port Burwell Museum & Historic Lighthouse OPENS Next Meeting Date: Wednesday, March 11th, 2020 or at the Call of the Chair 12. Adjournment In-3-3-Im O portunitY is�oy The Municipality of Bayham is seeking (3) qualified persons for the position of Museum Attendant (Student) Applicants must currently be a post -secondary student and must be returning to school in September. Rate of pay is $14.00/hour - 35 hrs./week (weekend & holiday hours, required May 11 — September 7/20). Tasks & Responsibilities Under the direct supervision of the Deputy Clerk or designate with regard to the operation of the Port Burwell Marine Museum and Historic Lighthouse, 20 Pitt St and 17 Robinson St, Port Burwell, students will be assigned to a particular location for the purpose of responding to visitors including assistance with the following: • Acting as a museum tour and travel guide/summer program coordinator • Operation of assigned site to include museum curatorial assistance, development and organization of displays, researching historical artifacts, welcome & registration/tracking of visitors, collection of donations and admission fees etc., light daily housekeeping and grounds maintenance, building security during operating hours • Assist with collection artifact/document cataloguing and data entry • Assisting with and providing support regarding promotion, advertising and preparation for Canada Day and other various special events within the Municipality of Bayham Education & Qualifications • Post -secondary education related to culture, education, history, science and/or tourism and recreation • Experience in museum related work an asset (i.e. cataloguing, exhibits and displays) • Demonstrable strengths in research, writing and photography • Experience in handling cash • Excellent communication skills, customer relations skills and experience working with volunteers and public of all ages, including working with children • Must possess strong computer skills in Microsoft Word & Excel • Ability to work with minimum supervision and work independently, as well as, in a team setting • Standard First Aid and CPR training an asset • Reliable transportation is required Provision of a police records search if requested Must be able to attend mandatory Student Orientation Training on May 11, 2020 To apply, deliver a detailed Cover Letter and Resume Thursday March 5, 2020 at 9:00 AM to: Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON NOJ 1Y0 E-mail address: munderhill(a)-bayham.on.ca The Municipality of Bayham is an Equal Opportunity Employer If you require accommodation at any time throughout the employment activities process, please contact us at: 519-866-5521, accessibility(c-)bayham.on.ca or by visiting www.bayham.on.ca and we will make every effort to provide appropriate assistance pursuant to the Municipality of Bayham "Employment Activities Accommodation Policy." Personal information collected in response to this notice will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act, and will be used only to determine eligibility for employment. We thank all candidates who apply, but advise that only those selected for an interview will be contacted MUSEUMS BAYHAM BOARD MINUTES Bayham Municipal Office, Trackless Lounge 56169 Heritage Line, Straffordville November 13, 2019, at 7:00 pm Present: Chair- Bev Hickey Vice Chair- Chuck Buchanan, Albert White, Ally Shelly, Jeff Robinson Bayham Staff Resource: Margaret Underhill Regrets: Matt Schafer 1. Call to Order Bev Hickey called the meeting to order at 7:00 pm Wednesday November 13, 2019. 2. Disclosure of Pecuniary Interest: None 3. Review of Items Not on the Agenda None 4. Announcements: None 5. Delegation(s): None 6. Approval of Previous Meeting Minutes: (a) Minutes for meeting held September 11, 2019 (attached) - Review and Motion to Adopt Moved by Chuck Buchanan, seconded Jeff Robinson to accept minutes. All in Favour. 7. Correspondence 7.1 Receive for Information (a) Attached - Curator's Report August Jennifer will be returning to Queen's park to collect the exhibit, upon approval of a pickup date in early December. Margaret Underhill will accompany her if she is able. Jennifer is working on a beach life exhibit for 2020 and requested any information or items if anyone has any material. Motion to accept Curator's Report as information. Moved by Albert White, seconded by Jeff Robinson. All in Favour. Museums Bayham Board Minutes November 13/19 2 7.2 Action Required None 8. Unfinished Business Arising from the Minutes: 8.1. None 9. New Business: 9.1 Receive for information (a) EON October minutes (b) EON November DRAFT minutes Motion to accept EON October and November minutes as information. Moved by Albert White, seconded by Jeff Robinson. All in Favour. (c) MB Report 2019-01 — report from Margaret Underhill on the Beyond the Blackboard programming Members move to accept the report with recommendation that Museums Bayham joins the Beyond the Blackboard (BTB) group for exposure to education programing resources. Jennifer Beauchamp will represent Museums Bayham on both the EON and BTB groups. Membership for BTB is $50 a year, membership will commence in 2020 expenditure be taken out of the 2020 Museums Bayham budget. Motion to accept MB Report as information and pass resolution to participate in Beyond the Blackboard, moved by Jeff Robinson, seconded by Albert White. All in Favour. 10. Finances (budget): (a) 311 Quarter Year to Date Accounts Any expenses used in 2019 were necessary for the general maintenance of the museum. Expenses for the remainder of the year include utilities. Jennifer Beauchamp will be working Tuesdays to complete her final 50 hours for 2019. The trees behind the museum were trimmed this year, Albert White suggests speaking with the neighbour about any on going issues with the trees, as the trees are growing through the fence. Albert volunteers to speak to the neighbour when the opportunity arises to discuss any concerns. Motion to accept 3rd Quarter Year to Date Accounts Report as information, moved by Chuck Buchanan, seconded by Albert White. All in Favour. Museums Bayham Board Minutes November 13/19 11. Other Business Upcoming Items: Nov 24- 7 pm Vienna Memorial Park Tree Lighting sponsor by the BHS Coffee, hot chocolate, and treats will be available. Dec 6- 6 pm Straffordville Parkette Tree Lighting - by The Straffordville Community Committee Dec 7 — 6 pm Port Burwell Santa Claus Parade - Hot Chocolate, treats, and Santa will be at the Lighthouse. Dec 14- 10:30 am Straffordville Santa Claus Parade Next Meeting Date: Wednesday, January 8th, 2019 or at the Call of the Chair 12. Adjournment The meeting is adjourned at 7:32 p.m. Motion to adjourn made by Albert White. All in Favour. Date: Ally Shelly, Secretary Bev Hickey, Chair Curator's Report December 2019 Collections All the artifacts from the summer exhibit have been returned to their place in storage or on display. The fishing exhibit has been collected from Queen's Park in Toronto. We will be able to use the text panels prepared by the staff there for our own use. Exhibits and Events I have had good luck searching our files for material for next year's exhibit, Beach Life in Port Burwell. The first draft of the exhibit text is done, and I have a list of artifacts to borrow from other Elgin County museums and the archive. I finalized the exhibit text for the drill bits and laminated it so it is ready to install. Staff It has been a great year for the Marine Museum, with more activities than before. I look forward to next year's events and summer students. Curator's Report January 2020 Collections The fishing exhibit text panels from Queen's Park in Toronto have been adapted to fit in our exhibit space. The wall was patched so it is now all white. While patching, I decided to continue on other areas in the museum and have reduced the unsightly spots to a minimum. I have been "collecting" images of Port Burwell of the past from several online sources, including the Elgin County Archives. Some are private photographs shared on social media and there are numerous informative comments that I also save. It has increased our computer collection of images greatly, and some will be making their way into the new exhibit. Exhibits and Events I contacted the Elgin County Archives for a key photograph for the Welcome Wall, and researched to find a printing place that can produce the large size I want. With Margaret's permission, I have purchased the rights to use the photograph and have placed the print order. Other photographic images have been collected and will support the wall text I've prepared from researching our files and other sources, and along with an assortment of artifacts both from our collection, several private loans, and from other museums, the exhibit is shaping up. A scouting group made contact and will be visiting in late May. They will take the educational program on light and sound, and go up the lighthouse. Staff The desktop computer began to show signs of aging and was removed. I have shifted all the files over to the "Curator's Laptop", one of the three laptops provided last summer. I attended a meeting with the organization "Beyond The Blackboard" in London and will be formally joining. This group focuses on educational programming for schools and it is hoped that we will be able to attract school groups through their network. EON will be preparing an educational program brochure and our program on light and sound will be included. Margaret and I have seen the first draft and it looks very nice. 0Pero- m--rl rvG- Municipality of Bayham 2020-2021 Museums 2016 2017 2018 2019 2019 2020 2021 Actuals Actuals Actuals Actuals Budget Budget Budget Revenues 4550-4110 Grants & Subsidies 1 8,_2 2-91 15,883 15,007 11,000 11,000 11,000 4550-4130 Admissions 6,0261 6,405 4,999 5,000 5,000 5,000 4550-4170 Children's Programs 90i 0 0 100 100 100 4550-4120 Sundry 1,2811 582 475 100 100 100 4550-4190 Contribution from Reserves 01 5,839 0 01 0 0 25,625 28,708 20,481 16,200 16,200 16,200 Expenditures 4550-5100 Salaries & Wages 27,249 30,441 35,153 35,346 37,553 38,304 4550-5110 Statutory Benefits 1,935 2,023 2,328 3,121 3,183 3,247 4550-5170 Office Supplies 43 84 432 125 125 125 4550-5190 Children's Programs 52 25' 0 50 50 50 4560-5200 Building Renovations 0 0 0 0 0 0 4550-5210 Utilities 7,206 6,479 6,092 5,074 5,226 5,383 4550-5240 Advertising 1,655 931 1,031 1,500 1,500 1,500 4550-5245 Marketing 0 0 0 0 0 0 4550-5250 Memberships 2521 252 202 250 250 250 4550-5270 Building Maintenance 4,0271 3,162 2,545 3,000 3,000 3,000 4550-5280 Equipment Maintenance 969 197 0 1,250 1,250 1,250 4550-5290 Grounds Maintenance 3,601 5,853 2,180 1,950 1,950 1,950 4550-5300 Insurance 2,699 2,902 3,053 3,189 3,348 3,516 4550-5360 Telephone 1,007 711 589 990 990 990 4550-5340 Conferences & Seminars 0 0 0 50 50 50 4550-5350 Travel 0 0 0 50 50 50 4550-5370 Sundry 157 418 484 450 450 450 4550-5600 Special Project (Curator) 498 276 84 0 0 0 4550-5620 4550-5610 Rental - Edison Special Events 0 01 1,531 24 0 0 0 10 0 0 0 0 51,3501 55,309 54,173 56,395 58,976 60,115 -25,725 -26,601 -33,693 -40,195 -42,776 -43,915 FUND RAISING Revenue: 4550-4180 Fundraising 6,036 0 0 0 0 0 4550-4185 Donations 1 3,049 01 0 0 0 0 9,085 01 0 0 0 0 Expenditures: 4550-5180 j Fundraising expense 4550-5400 Transfer to Reserves 6,763 2,323 9,085 0 0_ 0 0 0 0 01 0 0 0 01 01 0 0 01 0' 0 0 0 0 0 28