HomeMy WebLinkAboutFebruary 06, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, February 6, 2020
7:00 p.m.
7:30 p.m. – Public Meeting – Planning
A.Borm Capital Inc.
B.Retsinas
1.CALL TO ORDER
2.DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3.REVIEW OF ITEMS NOT LISTED ON AGENDA
4.ANNOUNCEMENTS
5.DELEGATIONS
6.ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A.Regular Meeting held January 16, 2020
B.Statutory Planning Meeting held January 16, 2020 re Kevan & Phyllis Rouse
C.Statutory Planning Meeting held January 16, 2020 re VanQuaethem Farms Ltd.
D.Court of Revision held January 16, 2020 re ETBO Drain
7.MOTIONS AND NOTICE OF MOTION
8.RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9.PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A.Report BL-01/20 by Randy White, Fire Chief|By-Law Officer re Animal Rescue
Facility
B.Report FR-01/20 by Randy White, Fire Chief|By-Law Officer re 2019 Annual Fire &
Emergency Services Report
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C.Report FR-02/20 by Randy White, Fire Chief|By-Law Officer re Unmanned Aerial Vehicles
D.Report PS-01/20 by Ed Roloson, Manager of Capital Projects Water|Wastewater
Operations re 2019 Annual Drinking Water and Compliance Summary Reporting for the
Bayham & Richmond Water Systems
10.DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A.Notice of Passing of Zoning By-Law No. Z697-2020 – D. Bruner
B.Notice of Passing of Zoning By-Law No. Z698-2020 – Zoning By-Law 5-Year Review
C.Notice of Public Meeting re Proposed Zoning By-Law Amendment – Borm Capital Inc.
D.Notice of Intent to pass an Amending By-Law to remove a holding symbol – P. Retsinas
E.Notice of Public Meeting re Proposed Zoning By-Law Amendment – Anderson & Smith
F.Notice of Court of Revision Disposition – ETBO Drain
10.1.2 Requiring Action
10.2 Reports to Council
A.Report DS-10/20 by Bill Knifton, Chief Building Official|Drainage Superintendent re Petition
for Drainage
B.Report DS-11/20 by Bill Knifton, Chief Building Official|Drainage Superintendent re Stewart
Drain No. 2 Award Contract
C.Report DS-12/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re By-Law No.
2020-008 Official Plan Amendment No. 25 Best Line Farms/Van Leeuwen
D.Report DS-13/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Official Plan
Amendment Rouse
E.Report DS-14/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Application
for Site Plan Agreement Emerson – By-Law No. 2020-009
F.Report DS-15/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Consent
Application E2/20 McCurdy
G.Report DS-16/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning
Application VanQuaethem Zoning By-Law No. Z699-2020
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H.Report DS-17/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Retsinas
Zoning By-Law No. Z700-2020
11.FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A.Long Point Region Conservation Authority Notice of Public Information Centre No. 2
B.T:Go Inter-Community Transit Poster
C.Municipality of Bayham 2020 Tree Application Program Notice
D.Municipality of Bayham 2020 Capital Works Projects Notice
E.Municipality of Bayham February 2020 Newsletter
F.Ministry of Municipal Affairs and Housing re Municipal Modernization Program
G.Minister of Transportation re Draft Transportation Plan for Southwestern Ontario
H.County of Elgin re Municipal Service Delivery Review
I.County of Elgin Draft Minutes of meeting held January 14, 2020
J.City of Sarnia re Ontario Power Generation’s Deep Geologic Repository Project
K.Lake Erie Source Protection Region re Support for actions to address over-application of
winter maintenance chemicals to protect sources of municipal drinking water
L.Rainy River District Municipal Association re Resolution to Address Fair and Equitable
Property Taxation Revenue on Railway Right-of-Ways Collected by Municipalities in
Ontario
11.1.2 Requiring Action
11.2 Reports to Council
A.Report TR-02/20 by Lorne James, Treasurer re 2021 Budget Schedule
B.Report CAO-05/20 by Paul Shipway, CAO|Clerk re 2020 Municipal
Assistance
C.Report CAO-08/20 by Paul Shipway, CAO|Clerk re E-Commerce
12.BY-LAWS
A. By-Law No. 2019-097 Being a Provisional by-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the ETBO Drain (This by-law
follows the recommendation in Report DS-02/20 by Bill Knifton, Chief Building
2020 Council Agenda February 6, 2020
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Official|Drainage Superintendent during the Court of Revision of January 16, 2020) Third
and Final Reading
B. By-Law No. 2020-006 Being a by-law to further amend By-Law No. 2019-017 a by-law to
appoint Board & Committee members
C. By-Law No. 2020-007 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Froese Excavating Ltd. for the provision of
drainage works for the Stewart Drain No. 2 in the Municipality of Bayham pursuant to
provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This by-law
follows the recommendation in Report DS-11/20 by Bill Knifton, Chief Building
Official|Drainage Superintendent during the regular meeting of February 6, 2020)
D. By-Law No. 2020-008 Being a by-law to adopt Official Plan Amendment No. 25 (This by-
law follows the recommendation in Report DS-12/20 by Margaret Underhill, Deputy
Clerk|Planning Coordinator during the regular meeting of February 6, 2020)
E. By-Law No. 2020-009 Being a by-law to authorize the execution of a site plan agreement
between Timothy Emerson and Tami-Lee Emerson and the Corporation of the Municipality
of Bayham (This by-law follows the recommendation in Report DS-14/20 by Margaret
Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of February 6,
2020)
F. By-Law No. Z699-2020 Being a by-law to further amend By-Law No. Z456-2003 –
VanQuaethem Farms Ltd. (This by-law follows the recommendation in Report DS-16/20 by
Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of
February 6, 2020)
G. By-Law No. Z700-2020 Being a by-law to further amend By-Law No. Z456-2003 –
Retisnas (This by-law follows the recommendation in Report DS-17/20 by Margaret
Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of February 6,
2020)
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
A. Confidential Report regarding labour relations or employee negotiations (Teamsters Local
879)
B. Confidential Report regarding a position, plan, procedure, criteria or instruction to be applied
to any negotiations carried on or to be carried on by or on behalf of the municipality or local
board (Certified Site Program – Job Site Challenge)
C. Confidential Report regarding a proposed or pending acquisition or disposition of land by the
municipality or local board; a position, plan, procedure, criteria or instruction to be applied to
any negotiations carried on or to be carried on by or on behalf of the municipality or local
board (Bayham Historical Society)
2020 Council Agenda February 6, 2020
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14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2020-010 Being a by-law to confirm all actions of Council
16. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, January 16, 2020
7:00 p.m.
7:30 p.m. – Public Meeting – Planning
A. Kevan and Phyllis Rouse 4664 Plank Rd.
B. VanQuaethem Farms Ltd.
8:00 p.m. – Court of Revision – ETBO Drain
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO | CLERK PAUL SHIPWAY
DEPUTY CLERK | PLANNING COORDINATOR MARGARET UNDERHILL
CHIEF BUILDING OFFICIAL|
DRAINAGE SUPERINTENDENT BILL KNIFTON
MANAGER OF CAPITAL PROJECTS –
WATER|WASTEWATER OPERATIONS ED ROLOSON
ROADS OPERATIONS SUPERVISOR STEVE ADAMS
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None.
4. ANNOUNCEMENTS
None.
5. DELEGATIONS
None.
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held December 19, 2019
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B. Statutory Planning Meeting held December 19, 2019 re Bruner
C. Statutory Planning Meeting held December 19, 2019 re Zoning By-law Review
D. Drainage Public Meeting held December 19, 2019 re ETBO Drain
E. Court of Revision held December 19, 2019 re Stewart Drain No. 2
F. Special Meeting – Budget held January 6, 2020
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT the minutes of the Regular Meeting held December 19, 2019, Statutory Planning
Meeting re Bruner held December 19, 2019, Statutory Planning Meeting re Zoning By-law
Review held December 19, 2019, Drainage Public Meeting re ETBO Drain held December
19, 2019, Court of Revision re Stewart Drain No. 2 held December 19, 2019 and Special
Meeting re Budget held January 6 2020 be received for information.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
A. Motion re Transition to Full Producer Responsibility
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
WHEREAS the amount of single-use plastics leaking into our lakes, rivers and waterways
is a growing area of public concern;
WHEREAS reducing the waste we generate and reincorporating valuable resources from
our waste stream into new goods can reduce GHGs significantly;
WHEREAS the transition to full producer responsibility for packaging, paper and paper
products is critical to reducing waste, improving recycling and driving better economic and
environmental outcomes;
WHEREAS the move to a circular economy is a global movement, and that the transition of
Blue Box programs would go a long way toward this outcome;
WHEREAS the Municipality of Bayham is supportive of a timely, seamless and successful
transition of Blue Box programs to full financial and operational responsibility by producers
of packaging, paper and paper products;
AND WHEREAS the Association of Municipalities of Ontario has requested municipal
governments with Blue Box programs to provide an indication of the best date to transition
our Blue Box program to full producer responsibility;
2020 Council Minutes January 16, 2020
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THEREFORE BE IT RESOLVED:
THAT the Municipality of Bayham would like to transition their Blue Box program to full
producer responsibility January 1, 2023.
AND THAT this decision is based on the following rationale:
1. The Municipality of Bayham collection and processing contract expires June 1,
2023.
AND THAT the Municipality of Bayham would not be interested in providing collection
services to Producers should we be able to arrive at mutually agreeable commercial terms.
CARRIED
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Court of Revision Disposition re Stewart Drain No. 2
B. Notice of Court of Revision re ETBO Drain
C. Notice of Public Meeting re Proposed Official Plan Amendment – Rouse
D. Notice of Public Meeting re Proposed Zoning By-Law Amendment – VanQuaethem Farms
Ltd.
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT correspondence items 10.1.1-A – 10.1.1-D be received for information.
CARRIED
2020 Council Minutes January 16, 2020
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10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-01/20 by Bill Knifton, Chief Building Official|Drainage Superintendent re 4th
Quarter Report
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Staff Report DS-01/20 regarding the activities of the Building Services & Drainage
Department for the fourth quarter of 2019 be received for information.
CARRIED
B. Report DS-03/20 by Bill Knifton, Chief Building Official|Drainage Superintendent re Vienna
Line Drain Award Contract
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT Staff Report DS-03/20 regarding Vienna Line Drain Award Contract be received for
information:
AND THAT Council accept the tender for provision of drainage works set out in the Form of
Tender for the Vienna Line Drain, as submitted by PBR Excavating Inc. in the amount of
$62,934.65+HST, with work to commence on or before April 27, 2020 and be completed on
or before May 8, 2020;
AND THAT By-Law 2020-004, being a by-law to authorize the execution of contract
documents with PBR Excavating Inc. be presented to Council for enactment.
CARRIED
C. Report DS-04/20 by Bill Knifton, Chief Building Official|Drainage Superintendent re Chalk
Drain Award Contract
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Staff Report DS-04/20 regarding Chalk Drain Award Contract be received for
information:
AND THAT Council accept the tender for provision of drainage works set out in the Form of
Tender for the Chalk Drain, as submitted by Cassidy Construction, in the amount of
$114,705.00+HST, with work to commence on or before February 3, 2020 and be
completed on or before December 31, 2020;
AND THAT By-Law 2020-005, being a by-law to authorize the execution of contract
documents with Cassidy Construction be presented to Council for enactment
CARRIED
2020 Council Minutes January 16, 2020
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D. Report DS-05/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Consent
Application E90/19 Thiessen
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Staff Report DS-05/20 regarding Consent application E-90/19 Thiessen be received
for information;
AND THAT Council supports and recommends to the Elgin County Land Division
Committee that Consent Application E90/19 submitted by Johaan and Maria Thiessen be
granted subject to the following considerations and conditions:
1. Rezoning of the retained lands to a site-specific Village Residential (R1-XX) Zone
to recognize the existing dwelling with reduced front yard setback and the
existing oversized accessory building
2. Installation of individual private well on the severed lot with water quantity and
water quality reports for bacteria and nitrates content meeting the Provincial
standards for residential use, as a matter of public health and safety
3. Grading plan
4. Purchase of civic number sign
5. Digital copy of the registered plan of survey
6. Cash in Lieu of Parkland Dedication fee for the lot
7. Planning Report fee payable to the Municipality.
CARRIED
E. Report DS-06/20 by Bill Knifton, Chief Building Official|Drainage Superintendent re Petition
for Drainage
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk
of the Petition for drainage works from Jon Walker of Walker Dairy Inc.;
THAT Report DS-06/20 regarding the petition for drainage and for drainage improvement be
received;
AND THAT Council wishes to proceed with this matter and appoints Spriet Associates,
Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and
Section 8(1) of the Drainage Act, for Council’s consideration.
CARRIED
F. Report DS-07/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Zoning
Amendment Application – Bruner Zoning By-law Z697-2020
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Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Staff Report DS-07/20 regarding the Zoning By-law Amendment for Bruner be
received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
December 19, 2019 associated with this application, five written submissions were received
and four of the five signed in attendees addressed Council with concerns;
AND THAT all considerations regarding this matter were taken into account in Council’s
decision passing this resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning from Agricultural (A1) Zone to a site-specific Agricultural (A1-32) Zone conditional
upon the land owner obtaining and maintaining a Federal license for the cultivation of
cannabis for the following:
a) To permit Cannabis Cultivation use;
b) To permit Cannabis Cultivation, Outdoor use; and,
c) A 75 metre minimum setback from existing dwellings, not on the subject
lands, to any land used for outdoor cannabis cultivation.
AND THAT Zoning By-law Z697-2020 be presented to Council for enactment.
CARRIED
Council recessed at 7:28 p.m. and reconvened at 7:58 p.m.
G. Report DS-08/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Consent
Application E93/19 Penner
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT Staff Report DS-08/20 regarding Consent application E-93/19 Penner be received for
information;
AND THAT Council supports and recommends to the Elgin County Land Division
Committee that Consent Application E93/19 submitted by Jacob and Tina Penner be
granted subject to the following considerations and conditions:
1. Rezoning of the severed lands to a site-specific Village Residential (R1-
XX) zone to remove site specific front yard setback for the existing
dwelling on the retained land
2. Installation of individual private well on the severed lot with water quantity
and water quality reports for bacteria and nitrates content meeting the
Provincial standards for residential use, as a matter of public health and
safety
3. Install a connection to the municipal sanitary sewer system to the severed
lot at the landowner’s cost
2020 Council Minutes January 16, 2020
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4. Engineer design storm water management, drainage and grading plan
5. Purchase of civic number sign
6. Digital copy of the registered plan of survey
7. Cash in Lieu of Parkland Dedication fee one lot
8. Planning Report fee payable to the Municipality
CARRIED
Council recessed at 8:00 p.m. and reconvened at 8:04 p.m.
H. Report DS-09/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Zoning By-
law 5-Year Review Amendments – Bayham Zoning By-law Z698-2020
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Staff Report DS-09/20 regarding the Zoning By-law Review Amendments for the
Municipality of Bayham be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the Open House with the public
participation meeting held September 19, 2019 and the Second Public Meeting held
December 19, 2019 associated with the amendments, no written submissions were
received before or after the public meeting and that all considerations regarding this matter
were taken into account in Council’s decision passing this resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended;
AND THAT Zoning By-law Z689-2020 be presented to Council for enactment.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Ministry of Children, Community and Social Services re Poverty Reduction Strategy
B. Ministry of Energy, Northern Development and Mines re Natural Gas Expansion Support
Program
C. Long Point Region Conservation Authority re Notice of Public Information Centre No. 2
D. Ontario Energy Board Notice to Customers of Enbridge Gas Inc.
E. Municipality of Bayham – 2020 Budget Infographic
F. Long Point Region Conservation Authority minutes of meeting held November 13, 2019
G. Long Point Region Conservation Authority minutes of meeting held December 4, 2019
2020 Council Minutes January 16, 2020
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H. Elgin County Council minutes of meetings held December 10 & 12, 2019
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT correspondence items 11.1.1-A – 11.1.1-H be received for information.
CARRIED
11.1.2 Requiring Action
A. Ministry of Agriculture, Food and Rural Affairs re Municipality of Bayham Quality of Place
Initiative
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT correspondence item 11.1.2-A be received for information.
CARRIED
B. Federal Economic Development Agency for Southern Ontario re application to FedDev
Ontario to support tourism-related project under the Canadian Experiences Fund
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT correspondence item 11.1.2-B be received for information;
AND THAT staff be directed to utilize the services of Franklin Construction to define scopes
of work for repairs to the Port Burwell Lighthouse considering lifecycle costing;
AND THAT staff be directed to obtain comment from Museums Bayham on potential
scopes of work identified by the Municipality;
AND THAT staff be directed to report back to Council.
CARRIED
11.2 Reports to Council
A. Report CAO-01/20 by Paul Shipway, CAO|Clerk re Ontario Community Infrastructure Fund
(OCIF) – Formula Funding
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT Report CAO-01/20 re Ontario Community Infrastructure Fund (OCIF) – Formula
Funding be received for information;
2020 Council Minutes January 16, 2020
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AND THAT staff be directed to proceed with infrastructure works as outlined within Report
CAO-01/20.
CARRIED
B. Report CAO-02/20 by Paul Shipway, CAO|Clerk re Capital Item No. FA-01 Port Burwell
Library HVAC
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report CAO-02/20 re Capital Item No. FA-01 Port Burwell Library HVAC be received
for information;
AND THAT Capital Item No. FA-01 Port Burwell Library HVAC be awarded to Koolen
Electric in the amount of $9,469+HST.
CARRIED
C. Report CAO-03/20 by Paul Shipway, CAO|Clerk re Capital Item No. FA-03 Public Works
Salt Storage Shed
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report CAO-03/20 re Capital Item No. FA-03 Public Works Salt Storage Shed be
received for information;
AND THAT Capital Item No. FA-03 Public Works Salt Storage Shed be awarded to
Franklin Construction in the amount of $9,938.21+HST.
CARRIED
D. Report CAO-04/20 by Paul Shipway, CAO|Clerk re 6342 Plank Rd.
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report CAO-04/20 re 6342 Plank Rd. be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham declare 6342
Plank Rd., being Plan 54, Part Lots 1& A, RP 11R-2549, Part Lots 1, Part 1, Con S Part
Lots 8 & 9 surplus to the needs of the Municipality for the purpose of sale by Municipal
Realtor.
CARRIED
2020 Council Minutes January 16, 2020
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12. BY-LAWS
A. By-Law No. 2019-093 Being a provisional by-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the Stewart Drain No. 2 (This by-
law follows the recommendation in Report DS-71/19 by Bill Knifton, Chief Building
Official|Drainage Superintendent during the public meeting of November 21, 2019) Third
and Final Reading
B. By-Law No. 2020-001 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and RBC Royal Bank for the provision of banking
services
C. By-Law No. 2020-004 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and PBR Excavating Inc. for the provision of drainage
works for the Vienna Line Drain in the Municipality of Bayham pursuant to provisions of the
Drainage Act, Chapter D.17 R.S.O. 1990 as amended (This by-law follows the
recommendation in Report DS-03/20 by Bill Knifton, Chief Building Official|Drainage
Superintendent during the regular meeting of January 16, 2020)
D. By-Law No. 2020-005 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Cassidy Construction for the provision of drainage
works for the Chalk Drain in the Municipality of Bayham pursuant to provisions of the
Drainage Act, Chapter D.17 R.S.O. 1990 as amended (This by-law follows the
recommendation in Report DS-04/20 by Bill Knifton, Chief Building Official|Drainage
Superintendent during the regular meeting of January 16, 2020)
E. By-Law No. Z697-2020 Being a by-law to further amend By-law No. Z456-2003 (This by-
law follows the recommendation in Report DS-07/20 by Margaret Underhill, Deputy
Clerk|Planning Coordinator during the regular meeting of January 16, 2020)
F. By-Law No. Z698-2020 Being a by-law to further amend By-law No. Z456-2003 (This by-
law follows the recommendation in Report DS-09/20 by Margaret Underhill, Deputy
Clerk|Planning Coordinator during the regular meeting of January 16, 2020)
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT By-Law No. 2019-093 be read a third and final time;
AND THAT By-Law No. 2020-001, 2020-004, 2020-005, Z697-2020 and Z698-2020 be
read a first, second and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
None.
2020 Council Minutes January 16, 2020
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14. OTHER BUSINESS
A. Delegation of Authority – Overall Responsible Operator (ORO)
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT the Council of the Corporation of the Municipality of Bayham, the Owners of the
Bayham Water System, Richmond Water System and Bayham Wastewater System,
delegate authority to the Manager of Capital Projects|Water/Wastewater to designate the
Overall Responsible Operator for the Bayham Water System, Richmond Water System and
Bayham Wastewater System.
CARRIED
14.1 In Camera
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2020-002 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Confirming By-Law No. 2020-002 be read a first, second and third time and finally
passed
CARRIED
16. ADJOURNMENT
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT the Council meeting be adjourned at 8:30 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, January 16, 2020
7:30 p.m.
Kevan and Phyllis Rouse, 4664 Plank Rd.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO | CLERK PAUL SHIPWAY
DEPUTY CLERK | PLANNING COORDINATOR MARGARET UNDERHILL
CHIEF BUILDING OFFICIAL |
DRAINAGE SUPERINTENDENT BILL KNIFTON
MANAGER OF CAPITAL PROJECTS –
WATER|WASTEWATER OPERATIONS ED ROLOSON
ROADS OPERATIONS SUPERVISOR STEVE ADAMS
SIGNED IN ATTENDEES: Donna Wiebe
Marianne Hordyk
Phyllis Rouse
Kevan Rouse
Tony Csinos
1. CALL TO ORDER
Mayor Ketchabaw called the public meeting to order at 7:30 p.m. and asked those in attendance
for this Planning Public Meeting regarding an Official Plan Amendment application by Kevan
and Phyllis Rouse to place their name and contact information on the sign-in sheet provided at
the podium.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
The Chairman stated the purpose and effect of the proposed amendment.
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Application submitted by Kevan and Phyllis Rouse
The purpose of the public meeting is to consider an official plan amendment to change
the land use designation on a 2,441 m2 (0.6 acre) parcel of land from “Agriculture” to
“Specific Policy Area” on Schedule ‘A1’: Land Use to permit residential use in the Official
2
Statutory Planning Minutes January 16, 2020
Plan of the Municipality of Bayham. The subject lands are located on the east side of
Plank Road, south of Glen Erie Line known as 4664 Plank Road.
The effect of the by-law will be to allow the future potential severance of the parcel for
residential development.
5. PUBLIC PARTICIPATION
Donna Wiebe read written correspondence outlining concerns to preserve the integrity of the
original zoning designation.
Marianne Hordyck read written correspondence outlining concerns to restrict the use of the farm
that impact the land.
Tony Csinos read written statement regarding historic criteria, survey, septic area and setbacks.
Phyllis and Kevan Rouse read written statement outlining support to adopt the OPA which
would rectify conflicts with existing abutting land uses and issues noted by previous public
participation.
6. CORRESPONDENCE
Deputy Clerk|Planning Coordinator, M. Underhill advised two written submissions were
received, both read verbally.
7. OTHER BUSINESS
None.
8. ADJOURNMENT
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT the Official Plan Amendment No. 26 be considered at the meeting scheduled for
February 6, 2020;
AND THAT pursuant to the Planning Act requirements, the Public Meeting for the Official Plan
Amendment Kevan and Phyllis Rouse is now complete at 7:54 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING DRAFT MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, January 16, 2020
7:30 p.m.
VanQuaethem Farms Ltd.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO | CLERK PAUL SHIPWAY
DEPUTY CLERK | PLANNING COORDINATOR MARGARET UNDERHILL
CHIEF BUILDING OFFICIAL |
DRAINAGE SUPERINTENDENT BILL KNIFTON
MANAGER OF CAPITAL PROJECTS –
WATER|WASTEWATER OPERATIONS ED ROLOSON
ROADS OPERATIONS SUPERVISOR STEVE ADAMS
SIGNED IN ATTENDEES: Joe Haslinger
Jane Haslinger
1. CALL TO ORDER
Mayor Ketchabaw called the public meeting to order at 7:54 p.m. and asked those in attendance
for this Planning Public Meeting regarding a Zoning By-Law Amendment application by
VanQuaethem Farms Ltd. to place their name and contact information on the sign-in sheet
provided at the podium.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
The Chairman stated the purpose and effect of the proposed amendment.
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Application submitted by VanQuaethem Farms Ltd.
The purpose of the public meeting is to change the zoning on 767.9 m2 (8,265 ft2) of land
from an Agriculture (A1) zone to a Rural Residential (RR) zone consistent to the RR zone
of the merged lands in Zoning By-law Z456-2003. The subject lands are located at Part
2
Statutory Planning Minutes January 16, 2020
Lot 18, Concession 9, Plan 11R-10476 Part 1, Eden Line, north side, east of Sandytown
Road.
The effect of the by-law will be to fulfill the condition of Consent application E21/19 for
zone change for lot addition to the residential lands.
5. PUBLIC PARTICIPATION
Joe Haslinger explained the related consent application and the need for the rezoning.
6. CORRESPONDENCE
None.
7. OTHER BUSINESS
None.
8. ADJOURNMENT
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the Zoning By-law be considered at the meeting scheduled for February 6, 2020;
AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application VanQuaethem Farms Ltd. is now complete at 7:58 p.m.
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COURT OF REVISION MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, January 16, 2020
8:00 p.m. – ETBO Drain
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
CHIEF BUILDING OFFICIAL |
DRAINAGE SUPERINTENDENT BILL KNIFTON
MANAGER OF CAPITAL PROJECTS –
WATER|WASTEWATER OPERATIONS ED ROLOSON
ROADS OPERATIONS SUPERVISOR STEVE ADAMS
SIGNED IN ATTENDEES: None
1. CALL TO ORDER
Mayor Ketchabaw called the public meeting to order at 8:00 p.m. and asked those in attendance
for the Court of Revision regarding the ETBO Drain to place their name and contact information
on the sign-in sheet provided at the podium.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
A. ETBO Municipal Drain Notice of Court of Revision
Pursuant to Chapter D17, Section 41 of the Drainage Act the purpose of the Court of
Revision is to provide an opportunity for any person or body entitled to receive Notice to
appeal their assessment as per Engineers Report #219166 dated November 19, 2019
as prepared by Spriet Associates
4. STAFF PRESENTATION
A. Report DS-02/20 by Bill Knifton, Chief Building Official | Drainage Superintendent re
ETBO Drain Court of Revision
2
2019 Court of Revision Minutes January 16, 2020
ETBO Drain
5. PUBLIC PARTICIPATION
None.
6. DISPOSITION
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the Court of Revision for the ETBO Drain hereby confirms the assessments as per the
Engineer’s Report # 219166 dated November 19, 2019.
CARRIED
7. ADJOURNMENT
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the Court of Revision for the ETBO Drain be adjourned at 8:04 p.m.
CARRIED
MAYOR CLERK
REPORT
BY-LAW DEPARTMENT
TO: Mayor & Members of Council
FROM: Randy White, Fire Chief I By-law Officer
February 6, 2020 DATE:
REPORT:
SUBJECT:
BL-01/20 FILE NO. C07
ANIMAL RESCUE FACILITY
BACKGROUND:
On October 3, 2013, Zoning By-Law 2624-2013 was passed to rezone the property known as
54726 Calton Line, owned by Teresa Pressey to permit an animal kennel with a maximum of
three (3) domesticated animals.
It is the intent of Ms. Pressey to continue to operate an Animal Rescue Facility which is per mitted
as per the Municipality of Bayham Dog Control By-Law 2015-113. In order to continue to operate
an approved Animal Rescue Facility, Ms. Pressey must provide annually:
•A report to the Municipality with information, as outlined in By-Law 2015-113 regarding
the adoption of dogs
•A letter from the primary veterinarian confirming the continued provision of medical care
for the pets to continue to qualify as an Animal Rescue Facility.
DISCUSSION:
Ms Pressey has provided the required information. Therefore, Council is requested to provide
approval that the facility located at 54726 Calton Line, owned by Teresa Pressey be recognized
as an Animal Rescue Facility for the year ending December 31, 2020 and is exempt from the
requirement to pay a dog licence fee for dogs that are in possession of the Animal Rescue
Facility for the purpose of rescue and adoption for less than a one year period.
RECOMMENDATION
1.THAT Report BL-01/20 re Animal Rescue Facility be received for information;
2.AND THAT according to By-Law 2015-113, Section 5, the Council of the
Municipality of Bayham authorizes Teresa Pressey to operate an approved Animal
Rescue Facility at 54726 Calton Line, for up to three dogs at a time, for the year ending
December 31, 2020;
3.AND THAT the Animal Rescue Facility is exempt from the requirements to pay a licence
fee for dogs in the facility for the purpose of rescue and adoption for the first year from
the date such dog is harboured by or in the possession of the Rescue Facility.
Respectfully Submitted by:
��� Randy White
Fire Chief I By-Law Enforcement Officer
Reviewed by:
Paul Shipway
CAO I Clerk
TO:
FROM:
DATE:
REPORT:
SUBJECT:
REPORT
FIRE DEPARTMENT
Mayor & Members of Council
Randy White, Fire Chief/By-law Officer
February 6, 2020
FR-01/20
2019 ANNUAL FIRE & EMERGENCY SERVICES REPORT
BACKGROUND:
On an annual basis, staff provide Council with a summary of Fire & Emergency
Services operations. Attached hereto as Appendix 'A' is the 2019 Annual Fire &
Emergency Services Report.
RECOMMENDATION:
1.THAT Report FR-01/12 be received for information;
Respectfully Submitted by:
Randy White
Fire Chief/By-law Officer
Reviewed by:
Paul Shipway
CAO I Clerk
1.THAT Report FR-02/20 Unmanned Aerial Vehicles (UAV) be received for
information;
2.AND THAT Report FR-02/20 be referred to 2021 Capital Budget deliberations.
Respectfully Submitted by:
Randy White
Fire Chief/By-law Officer
Reviewed by:
Paul Shipway
CAO I Clerk
REPORT
PHYSICAL SERVICES
TO: Mayor & Members of Council
FROM: Ed Roloson, Water/Wastewater Operations
DATE: February 6, 2020
REPORT: PS-01/20
SUBJECT: 2019 Annual Drinking Water and Compliance Summary Reporting for the Bayham
& Richmond Water Systems.
BACKGROUND:
The Municipality is required to provide annual drinking water quality compliance reports as set out
in O.Reg.170/03.
AT TACHMENTS:
1. 2019 Annual Drinking Water and Compliance Summary Reports for the Bayham &
Richmond Drinking Water Systems.
R ECOMMENDATION
1.THAT Report PS-01/20 re 2019 Annual Drinking Water and Compliance Summary Reports
for the Bayham & Richmond Drinking Water Systems be received for information.
Respectfully Submitted by: Reviewed by:
_________________________ __________________________
Ed Roloson Paul Shipway
Manager of Capital Projects – CAO|Clerk
Water/Wastewater
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations
(PIBS 4435e01) February 2008 Page 1 of 6
OPTIONAL ANNUAL REPORT TEMPLATE
Drinking-Water System Number: 260004748
Drinking-Water System Name: Bayham Distribution System
Drinking-Water System Owner: The Corporation of the Municipality of Bayham
Drinking-Water System Category: WD Large Municipal Residential
Period being reported: 2019
Complete if your Category is Large Municipal
Residential or Small Municipal Residential
Does your Drinking-Water System serve
more than 10,000 people? Yes [ ] No [ x ]
Is your annual report available to the public
at no charge on a web site on the Internet?
Yes [ x ] No [ ]
Location where Summary Report required
under O. Reg. 170/03 Schedule 22 will be
available for inspection.
Complete for all other Categories.
Number of Designated Facilities served:
Did you provide a copy of your annual
report to all Designated Facilities you
serve?
Yes [ ] No [ ]
Number of Interested Authorities you
report to:
Did you provide a copy of your annual
report to all Interested Authorities you
report to for each Designated Facility?
Yes [ ] No [ ]
Note: For the following tables below, additional rows or columns may be added or an
appendix may be attached to the report
List all Drinking-Water Systems (if any), which receive all of their drinking water from
your system:
Drinking Water System Name Drinking Water System Number
N/A
Did you provide a copy of your annual report to all Drinking-Water System owners that
are connected to you and to whom you provide all of its drinking water?
Yes [ ] No [ ]
1 Chatham St.
Port Burwell, Ont.
N0J 1TO
N/A
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations
(PIBS 4435e01) February 2008 Page 2 of 6
Indicate how you notified system users that your annual report is available, and is free of
charge.
[ x ] Public access/notice via the web
[ x ] Public access/notice via Government Office
[ ] Public access/notice via a newspaper
[ x ] Public access/notice via Public Request
[ ] Public access/notice via a Public Library
[ x ] Public access/notice via other method __water
bills_____________________________________
Describe your Drinking-Water System
The Bayham water distribution system consists of various size transmission mains and
apparatuses including 81 fire hydrants, 100 main valves and 4 air release and 3 drain
chambers. The location of these are mainly located in the villages of Port Burwell and
Vienna. The estimated service population is 1590 with 820 fully metered service
connections. A booster pump station is located on the transmission main to Vienna.
This pump operates when the pressure drops to activate the pump which would
normally occur during fire flows or main line flushing.
List all water treatment chemicals used over this reporting period
No chemicals used as this report is a stand alone distribution system that receives
treated water.
Were any significant expenses incurred to?
[x ] Install required equipment
[x ] Repair required equipment
[ x ] Replace required equipment
Please provide a brief description and a breakdown of monetary expenses incurred
$694,991 – regulatory operating expenses including the purchase of water
$48,500 – capital expenses including air release valves and financial plan
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations
(PIBS 4435e01) February 2008 Page 3 of 6
Provide details on the notices submitted in accordance with subsection 18(1) of the Safe
Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to
Spills Action Centre
Incident
Date
Parameter Result Unit of
Measure
Corrective Action Corrective
Action Date
Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03,
during this reporting period.
Number
of
Samples
Range of E.Coli
Or Fecal
Results
(min #)-(max #)
Range of Total
Coliform
Results
(min #)-(max #)
Number
of HPC
Samples
Range of HPC
Results
(min #)-(max #)
Raw
Treated
Distribution 189 0 - 0 0 - 0 189 <10 -
NDOGHPC
Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the
period covered by this Annual Report.
Number of
Grab
Samples
Range of Results
(min #)-(max #)
Turbidity
Chlorine 445 0.25 – 1.97 (free)
Fluoride (If the
DWS provides
fluoridation)
NOTE: Record the unit of measure if it is not milligrams per litre.
NOTE: For continuous
monitors use 8760 as the
number of samples.
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations
(PIBS 4435e01) February 2008 Page 4 of 6
Summary of additional testing and sampling carried out in accordance with the
requirement of an approval, order or other legal instrument.
Date of legal instrument
issued
Parameter Date Sampled Result Unit of Measure
Summary of Inorganic parameters tested during this reporting period or the most
recent sample results
Parameter Sample Date Result Value Unit of Measure Exceedance
Antimony
Arsenic
Barium
Boron
Cadmium
Chromium
*Lead
Mercury
Selenium
Sodium
Uranium
Fluoride
Nitrite
Nitrate
*only for drinking water systems testing under Schedule 15.2; this includes large municipal non-
residential systems, small municipal non-residential systems, non-municipal seasonal residentia l
systems, large non-municipal non-residential systems, and small non-municipal non-residential
systems
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations
(PIBS 4435e01) February 2008 Page 5 of 6
Summary of lead testing under Schedule 15.1 during this reporting period
(applicable to the following drinking water systems; large municipal residential systems, small
municipal residential systems, and non-municipal year -round residential systems)
Location Type Number of
Samples
Range of
Alkalinity Results
(min#) – (max #)
Number of
Exceedances
Plumbing
Distribution 8 pH and
alkalinity
Alk. 97-106 mg/L
pH= 7.64-8.04
0
Summary of Organic parameters sampled during this reporting period or the most
recent sample results
Parameter Sample
Date
Result
Value
Unit of
Measure
Exceedance
Alachlor
Aldicarb
Aldrin + Dieldrin
Atrazine + N-dealkylated metobolites
Azinphos-methyl
Bendiocarb
Benzene
Benzo(a)pyrene
Bromoxynil
Carbaryl
Carbofuran
Carbon Tetrachloride
Chlordane (Total)
Chlorpyrifos
Cyanazine
Diazinon
Dicamba
1,2-Dichlorobenzene
1,4-Dichlorobenzene
Dichlorodiphenyltrichloroethane (DDT) +
metabolites
1,2-Dichloroethane
1,1-Dichloroethylene
(vinylidene chloride)
Dichloromethane
2-4 Dichlorophenol
2,4-Dichlorophenoxy acetic acid (2,4-D)
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations
(PIBS 4435e01) February 2008 Page 6 of 6
Diclofop-methyl
Dimethoate
Dinoseb
Diquat
Diuron
Glyphosate
HAA5 (Total Haloacetic Acids)
(NOTE: show latest annual average) 2019 22.4 ug/L
Heptachlor + Heptachlor Epoxide
Lindane (Total)
Malathion
Methoxychlor
Metolachlor
Metribuzin
Monochlorobenzene
Paraquat
Parathion
Pentachlorophenol
Phorate
Picloram
Polychlorinated Biphenyls(PCB)
Prometryne
Simazine
THM
(NOTE: show latest annual average) 2019 59 ug/L
Temephos
Terbufos
Tetrachloroethylene
2,3,4,6-Tetrachlorophenol
Triallate
Trichloroethylene
2,4,6-Trichlorophenol
2,4,5-Trichlorophenoxy acetic acid (2,4,5-T)
Trifluralin
Vinyl Chloride
List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed
in Schedule 2 of Ontario Drinking Water Quality Standards.
Parameter Result Value Unit of Measure Date of Sample
THM 47 ug/L Jan. 7./2019
THM 49 ug/L April 2/2019
THM 60 ug/L July 9/2019
THM 80 ug/L Oct. 1/2019
2019 ANNUAL
SUMMARY REPORT FOR MUNICIPAL DRINKING WATER
SYSTEMS
Report
This report is a summary of water quality information for the Bayham Water
Distribution System, Water Works # 260004748, published in accordance with
Schedule 22 of the Ontario’s Drinking Water Systems Regulation for the reporting
period of January 1, 2019 to December 31, 2019. The Bayham Water Distribution
System is categorized as a Class 1, Large Municipal Residential Drinking Water System.
Who gets a copy of the Report:
The owner of the drinking – water system shall ensure that the following receive the
summary report no later than March 31 for the preceding calendar year;
• in the case of a drinking water system owned by a municipality, the members of
the Municipal Council;
• in the case of a drinking water system owned by a municipal service board
established under section 195 of the Municipal Act, 2001, the members of the
municipal service board; or
• in the case of a drinking water system owned by a corporation, the board of
directors of the corporation.
What must the Report contain?
The report must,
(a) list the requirements of the Act, the regulations, the system’s approval and any
order that the system failed to meet at any time during the period covered by
the report and specify the duration of the failure; and
(b) for each failure referred to in clause (a), describe the measures that were taken
to correct the failure.
The Bayham Water Distribution System complied with the following Drinking Water
Legislation;
• Safe Dr inking Water Act
• O. Reg 170/03, O. Reg 128/04
• System Drinking Water Licence # 061-101, and Permit #061-102
What else must the report contain?
The report must also include the following information for the purposes of enabling the
owner of the system to assess the capability of the system to meet existing and planned
uses of the system:
• A summary of the quantities and flow rates of the water supplied during the
period covered by the report;
• A comparison of the summary referred to in paragraph 1 to the rated capacity and
flow rates approved in the system’s approval.
Attachments
• 2019 flows
Report Prepared by;
Ed Roloson, CMM III, CRS
Manager of Capital Projects - Water/Wastewater Operations
MUNICIPALITY OF BAYHAM MONTHLY WATER CONSUMPTION (m3)
Jan.Feb.March April May June July Aug.Sept.Oct.Nov.Dec.Totals
2019
Pt.Burwell 6469 6289 5818 5596 6687 8291 8948 10365 8042 6423 5821 5293 84,042
avg.daily 209 225 194 187 216 276 289 334 268 207 194 171
Vienna 4741 4206 4825 4417 4382 5806 5816 4358 4750 4379 4377 4113 56,170
avg. daily 153 150 161 147 141 194 188 141 158 141 141 133
Lake View 11,094 12,195 11,323 11,888 12,713 14,083 16,405 16,821 13,978 11,283 10,595 11,368 153,746
avg. daily 358 435 365 396 410 469 529 543 466 364 353 367
2018
Pt.Burwell 6960 5028 6639 5942 4760 8854 9387 9836 8530 6960 5130 7202 85,228
avg.daily 225 180 214 198 154 295 303 318 284 225 171 232
Vienna 4353 4229 5670 4657 4673 5001 5060 4122 4645 4353 3640 4639 55,042
avg. daily 140 151 183 155 151 167 163 133 155 140 121 150
Lake View 11,690 9,773 12,404 10,599 12,938 13,404 14,197 15,221 13,862 12,142 8,755 11,776 146,761
avg. daily 377 349 413 354 417 447 458 491 462 392 292 380
2017
Pt.Burwell 5581 4943 5221 6924 6874 9080 10879 10002 7178 6778 5408 5708 84,576
avg.daily 180 176 168 231 222 303 351 323 239 219 180 184
Vienna 4088 3529 3931 4059 4170 3826 4549 4749 4428 4764 4340 4571 51,004
avg. daily 132 126 127 135 134 127 147 153 148 154 145 147
Lake View 10,141 8,987 10,512 11,589 12,629 13,239 16,001 15,872 13,459 11,568 10,532 11,030 145,559
avg. daily 327 321 339 386 408 441 516 512 449 373 351 356
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations
(PIBS 4435e01) February 2008 Page 1 of 6
OPTIONAL ANNUAL REPORT TEMPLATE
Drinking-Water System Number: 260074854
Drinking-Water System Name: Richmond Community Water Inc.
Drinking-Water System Owner: The Corporation of the Municipality of Bayham
Drinking-Water System Category: Small Munici pal Year Round Residential
Period being reported: 2019
Complete if your Category is Large Municipal
Residential or Small Municipal Residential
Does your Drinking-Water System serve
more than 10,000 people? Yes [ ] No [ x ]
Is your annual report available to the public
at no charge on a web site on the Internet?
Yes [ x ] No [ ]
Location where Summary Report required
under O. Reg. 170/03 Schedule 22 will be
available for inspection.
Complete for all other Categories.
Number of Designated Facilities served:
Did you provide a copy of your annual
report to all Designated Facilities you
serve?
Yes [ ] No [x ]
Number of Interested Authorities you
report to:
Did you provide a copy of your annual
report to all Interested Authorities you
report to for each Designated Facility?
Yes [ ] No [ x ]
Note: For the following tables below, additional rows or columns may be added or an
appendix may be attached to the report
List all Drinking-Water Systems (if any), which receive all of their drinking water from
your system:
Drinking Water System Name Drinking Water System Number
N/A
Did you provide a copy of your annual report to all Drinking-Water System owners that
are connected to you and to whom you provide all of its drinking water?
Yes [ ] No [ ]
Bayham Wastewater Treatment Plant
1 Chatham St.
Port Burwell,ON
519-874-4761
N/A
N/A
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations
(PIBS 4435e01) February 2008 Page 2 of 6
Indicate how you notified system users that your annual report is available, and is free of
charge.
[x ] Public access/notice via the web
[x ] Public access/notice via Government Office
[ ] Public access/notice via a newspaper
[x] Public access/notice via Public Request
[ ] Public access/notice via a Public Library
[ x] Public access/notice via other method --- water bills
_______________________________________
Describe your Drinking-Water System
The community is serviced by two drilled overburden wells and treatment equipment
upgrades including raw water softeners, nitrate filters, pre and post chlorination, post
filtration, uv disinfection, on-line continuous monitoring equipment including nitrate,
turbidity and chlorine. The system is monitored and alarmed by a computerized
SCADA system.
List all water treatment chemicals used over this reporting period
Sodium Hypochlorite ( 12% )
Were any significant expenses incurred to?
[ x ] Install required equipment
[ x ] Repair required equipment
[ x ] Replace required equipment
Please provide a brief description and a breakdown of monetary expenses incurred
$64,191 – operating expenses
$21,000 – capital expenses including replacement of 2 well pumps and well casing
videos as well as water financial plan
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations
(PIBS 4435e01) February 2008 Page 3 of 6
Provide details on the notices submitted in accordance with subsection 18(1) of the Safe
Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to
Spills Action Centre
Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03,
during this reporting period.
Number
of
Samples
Range of E.Coli
Or Fecal
Results
(min #)-(ma x #)
Range of Total
Coliform
Results
(min #)-(max #)
Number
of HPC
Samples
Range of HPC
Results
(min #)-(max #)
Raw 24 0 0 0
Treated
Distribution 114 0 0 - 23 114 >10 - 60
Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the
period covered by this Annual Report.
Number of
Grab
Samples
Range of Results
(min #)-(max #)
Turbidity 8760 0.00 –2.00 (equip
cal)
Chlorine 8760 0.00(equip cal) –
2.87 (free)
Fluoride (If the
DWS provides
NOTE: Record the unit of measure if it is not milligrams per litre.
Incident
Date
Parameter Result Unit of
Measure
Corrective Action Corrective
Action Date
Jan.22/19 Sodium 95.6 mg/L Ongoing DWA
by MOH
Jan 29/19
April 2/19 Nitrate 10.3 mg/L Resampled April 16/19
July 9/19 Total Coliforms 4 C/ 100
mL
Resampled July 15/19
July 30/19 Total Coliforms 23 C/ 100
mL
Resampled Aug 6/19
NOTE: For continuous
monitors use 8760 as the
number of samples.
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations
(PIBS 4435e01) February 2008 Page 4 of 6
Summary of additional testing and sampling carried out in accordance with the
requirement of an approval, order or other legal instrument.
Date of legal instrument
issued
Parameter Date Sampled Result Unit of Measure
Summary of Inorganic parameters tested during this reporting period or the most
recent sample results
Parameter Sample Date Result Value Unit of Measure Exceedance
Antimony Jan.19/15 0.05 ug/L
Arsenic Jan.19/15 0.2 ug/L
Barium Jan.19/15 31.3 ug/L
Boron Jan.19/15 26.7 ug/L
Cadmium Jan.19/15 0.008 ug/L
Chromium Jan.19/15 0.13 ug/L
*Lead See below
Mercury Jan.19/15 0.01 ug/L
Selenium Jan.19/15 1 ug/L
Sodium Jan.22/19 95.6 mg/L Yes- DWA
Uranium Jan.19/15 0.041 ug/L
Fluoride Jan.19/15 0.06 mg/L
Nitrite Annual range 0.003-0.003 mg/L
Nitrate Annual range 3.86 – 10.3 mg/L Yes -
Resampled *only for drinking water systems testing under Schedule 15.2; this includes large municipal non-
residential systems, small municipal non-residential systems, non-municipal seasonal residential
systems, large non-municipal non-residential systems, and small non-municipal non-residential
systems
Summary of lead testing under Schedule 15.1 during this reporting period
(applicable to the following drinking water systems; large municipal residential systems, small
municipal residential systems, and non-municipal year -round residential systems)
Location Type Number of
Samples
Range of Lead
Results
(min#) – (max #)
Number of
Exceedances
Plumbing 0
Distribution 4 Alk. = 232 - 250
pH = 7.41 - 7.58
0
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations
(PIBS 4435e01) February 2008 Page 5 of 6
Summary of Organic parameters sampled during this reporting period or the most
recent sample results
Parameter Sample
Date
Result
Value
Unit of
Measure
Exceedance
Alachlor Jan.19/15 0.02 ug/L
Aldicarb Jan.19/15 0.01 ug/L
Aldrin + Dieldrin Jan.19/15 0.01 ug/L
Atrazine + N-dealkylated metobolites Jan.19/15 0.01 ug/L
Azinphos-methyl Jan.19/15 0.02 ug/L
Bendiocarb Jan.19/15 0.01 ug/L
Benzene Jan.19/15 0.32 ug/L
Benzo(a)pyrene Jan.19/15 0.004 ug/L
Bromoxynil Jan.19/15 0.33 ug/L
Carbaryl Jan.19/15 0.01 ug/L
Carbofuran Jan.19/15 0.01 ug/L
Carbon Tetrachloride Jan.19/15 0.16 ug/L
Chlordane (Total) Jan.19/15 0.01 ug/L
Chlorpyrifos Jan.19/15 0.02 ug/L
Cyanazine Jan.19/15 0.03 ug/L
Diazinon Jan.19/15 0.02 ug/L
Dicamba Jan.19/15 0.20 ug/L
1,2-Dichlorobenzene Jan.19/15 0.41 ug/L
1,4-Dichlorobenzene Jan.19/15 0.36 ug/L
Dichlorodiphenyltrichloroethane (DDT) +
metabolites
Jan.19/15 0.01 ug/L
1,2-Dichloroethane Jan.19/15 0.35 ug/L
1,1-Dichloroethylene
(vinylidene chloride)
Jan.19/15 0.33 ug/L
Dichloromethane Jan.19/15 0.35 ug/L
2-4 Dichlorophenol Jan.19/15 0.15 ug/L
2,4-Dichlorophenoxy acetic acid (2,4-D) Jan.19/15 0.19 ug/L
Diclofop-methyl Jan.19/15 0.40 ug/L
Dimethoate Jan.19/15 0.03 ug/L
Dinoseb Jan.19/15 0.36 ug/L
Diquat Jan.19/15 1 ug/L
Diuron Jan.19/15 0.03 ug/L
Glyphosate Jan.19/15 1 ug/L
Heptachlor + Heptachlor Epoxide Jan.19/15 0.01 ug/L
Lindane (Total) Jan.19/15 0.01 ug/L
Malathion Jan.19/15 0.02 ug/L
Drinking-Water Systems Regulation O. Reg. 170/03
Drinking Water Systems Regulations
(PIBS 4435e01) February 2008 Page 6 of 6
Methoxychlor Jan.19/15 0.01 ug/L
Metolachlor Jan.19/15 0.01 ug/L
Metribuzin Jan.19/15 0.02 ug/L
Monochlorobenzene Jan.19/15 0.3 ug/L
Paraquat Jan.19/15 1 ug/L
Parathion Jan.19/15 0.02 ug/L
Pentachlorophenol Jan.19/15 0.15 ug/L
Phorate Jan.19/15 0.01 ug/L
Picloram Jan.19/15 1 ug/L
Polychlorinated Biphenyls(PCB) Jan.19/15 0.04 ug/L
Prometryne Jan.19/15 0.03 ug/L
Simazine Jan.19/15 0.01 ug/L
THM
(NOTE: show latest annual average) 2019 8.7 ug/L
Temephos Jan.19/15 0.01 ug/L
Terbufos Jan.19/15 0.01 ug/L
Tetrachloroethylene Jan.19/15 0.35 ug/L
2,3,4,6-Tetrachlorophenol Jan.19/15 0.20 ug/L
Triallate Jan.19/15 0.01 ug/L
Trichloroethylene Jan.19/15 0.44 ug/L
2,4,6-Trichlorophenol Jan.19/15 0.25 ug/L
2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) Jan.19/15 0.22 ug/L
Trifluralin Jan.19/15 0.02 ug/L
Vinyl Chloride Jan.19/15 0.17 ug/L
HAA5 (Total Haloacetic Acids)
(NOTE: show latest annual average) 2019 5.3
<MDL
ug/L
List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed
in Schedule 2 of Ontario Drinking Water Quality Standards.
Parameter Result Value Unit of Measure Date of Sample
2019 ANNUAL
SUMMARY REPORT FOR MUNICIPAL DRINKING WATER
SYSTEMS
Report
This report is a summary of water quality information for the Richmond Community
Water System, Water Works # 260074854, published in accordance with Schedule 22
of the Ontario’s Drinking Water Systems Regulation for the reporting period of January
1, 2019 to December 31, 2019. The Richmond Community Water System is categorized
as a Small Municipal Year Round Residential Drinking Water System, Class 2 water
treatment and Class 1 water distribution.
Who gets a copy of the Report:
The owner of the drinking – water system shall ensure that the following receive the
summary report no later than March 31 for the preceding calendar year;
• in the case of a drinking water system owned by a municipality, the members of
the Municipal Council;
• in the case of a drinking water system owned by a municipal service board
established under section 195 of the Municipal Act, 2001, the members of the
municipal service board; or
• in the case of a drinking water system owned by a corporation, the board of
directors of the corporation.
What must the Report contain?
The report must,
(a) list the requirements of the Act, the regulations, the system’s approval and any
order that the system failed to meet at any time during the period covered by
the report and specify the duration of the failure; and
(b) for each failure referred to in clause (a), describe the measures that were taken
to correct the failure.
The Richmond Community Water System complied with the following Drinking Water
Legislation;
• Safe Drinking Water Act
• O. Reg 170/03, O. Reg 128/04
• System Drinking Water Licence # 061-201, and Permit #061-202
What else must the report contain?
The report must also include the following information for the purposes of enabling the
owner of the system to assess the capability of the system to meet existing and planned
uses of the system:
• A summary of the quantities and flow rates of the water supplied during the
period covered by the report;
• A comparison of the summary referred to in paragraph 1 to the rated capacity and
flow rates approved in the system’s approval.
Attachments
• 2019 flows
Report Prepared by;
Ed Roloson, CMM III, CRS
Manager of Capital Projects – Water/Wastewater Operations
RICHMOND COMMUNITY WATER SYSTEM MONTHLY WATER CONSUMPTION
(m3)
Jan.Feb.March April May June July Aug.Sept.Oct.Nov.Dec.Totals
2019
East 444 423 488 513 596 603 449 432 375 390 366 402 5481
avg.daily 14 15 16 17 19 20 15 14 13 13 12 13
West 452 430 496 522 607 615 461 444 385 400 376 412 5600
avg. daily 15 15 16 17 20 21 15 14 13 13 13 13
2018
East 612 453 495 421 550 471 467 471 434 431 443 465 5713
avg.daily 18 16 16 14.0 18 15 15 15 14 13 15 15
West 620 464 508 435 565 483 480 482 445 441 452 475 5850
avg. daily 20 17 16 15 19 16 16 16 15 14 16 16
2017
East 390 313 379 354 429 420 563 538 423 538 559 687 5593
avg.daily 12.6 11.2 12.2 11.8 13.8 14 18.2 17.3 14.1 17.4 18.6 22
West 357 337 382 374 407 485 532 593 580 552 570 698 5867
avg. daily 11.5 12 12.3 12.5 13.1 16.2 17.2 19.1 19.3 17.8 19 22.5
PLANNING ACT
NOTICE OF THE PASSING OF
ZONING BY-LAW Z697-2020 BY
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
APPLICANT: D. BRUNER
TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-
Law No. Z697-2020 on the 16th day of January, 2020 under Section 34 of THE PLANNING
ACT.
AND TAKE NOTICE that any person or agency may appeal to the Local Planning Appeal
Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later
than the 6th day of February, 2020 a notice of appeal setting out the objection to the By-law and
the reasons in support of the objection.
THE PURPOSE of this By-law is to amend the zoning on a 29 hectare (71 acre) parcel of land
from an Agricultural (A1) zone to a site-specific Agricultural (A1-32) zone to permit federally
licensed cannabis cultivation and outdoor cannabis cultivation use, including a 75.0 m setback
from sensitive uses to any land used for outdoor cannabis cultivation to Zoning By-law Z456-
2003. The subject lands are located at Part Lot 26, Concession 1, Part Lot 1, 11R-10026, Godby
Road, east side, south of Glen Erie Line.
THE EFFECT of this By-law will be to allow outdoor cultivation of cannabis setback 75 m from
any existing dwelling, indoor cultivation of cannabis plants in greenhouse buildings and
associated trimming, drying and packaging activities, but does not permit cannabis processing
activities.
ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the
Local Planning Appeal Tribunal. A notice of appeal may not be filed by an unincorporated
association or group. However, a notice of appeal may be filed in the name of an individual who
is a member of the association or the group on its behalf.
NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal
unless, before the by-law was passed, the person or public body made oral submissions at a
public meeting or written submissions to the council or, in the opinion of the Local Planning
Appeal Tribunal, there are reasonable grounds to add the person or public body as a party.
The complete By-law is available for inspection in the municipal office during regular office
hours.
DATED AT THE MUNICIPALITY OF BAYHAM THIS 17TH DAY OF JANUARY 2020.
NOTE: The fee for filing an objection or appeal of a Zoning By-law to the Local Planning Appeal Tribunal is
presently set at $300.00 by the Province of Ontario.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
PLANNING ACT
NOTICE OF THE PASSING OF
ZONING BY-LAW Z698-2020 BY
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
ZONING BY-LAW 5 -YEAR REVIEW
TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-
Law No. Z698-2020 on the 16th day of January 2020 under Section 34 of THE PLANNING ACT.
AND TAKE NOTICE that any person or agency may appeal to the Local Planning Appeal
Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later
than the 6th day of February 2020, a notice of appeal setting out the objection to the By-law and
the reasons in support of the objection.
THE PURPOSE of the amendment is to update the Zoning By-law of the Municipality of
Bayham consistent with recent updates to the Municipality of Bayham Official Plan in
accordance with Section 26 (9) of the Planning Act. The amendment includes amendments
consistent with recent Official Plan amendments and housekeeping changes identified through
review and consultation with Municipal Staff, Council and the public, by way of an Open House
and Public Meeting held on September 19, 2019 and a second public meeting held on
December 19th, 2019. No key map is provided as the proposed amendment applies to the
entire Municipality.
THE EFFECT of this amendment will be an updated Zoning By-law document, which will allow
Municipal Council to implement the goals and objectives outlined in the Official Plan.
ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a zoning by-law to
the Local Planning Appeal Tribunal. A notice of appeal may not be filed by an unincorporated
association or group. However, a notice of appeal may be filed in the name of an individual who
is a member of the association or group.
NO PERSON OR PUBLIC BODY shall be added as a party to the hearing of the appeal unless,
before the by-law was passed, the person or public body made oral submissions at a public
meeting or written submissions to the council or, in the opinion of the Local Planning Appeal
Tribunal, there are reasonable grounds to add the person or public body as a party.
The complete By-law is available for inspection in the municipal office during regular office
hours.
DATED AT THE MUNICIPALITY OF BAYHAM THIS 17th DAY OF JANUARY 2020.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, PO Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext. 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
NOTE: The fee for filing an objection or appeal of a Zoning By-law to the Local Planning Appeal
Tribunal is presently set at $300.00 by the Province of Ontario.
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: BORM CAPITAL INC.
7288 RICHMOND ROAD
TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning
By-law amendment.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a
public meeting on Thursday, February 6, 2019 at 7:30 p.m. in the Municipal Council Chambers
in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the
PLANNING ACT.
THE PURPOSE of this By-law is to change the zoning on 5.9 ha (14.6 acres) of land from a site-
specific Rural Industrial (M2-8) zone and Agricultural (A1) zone to a revised site-specific Rural
Industrial (M2-8) zone in order to allow lot addition and building addition in Zoning By-law Z456-
2003. The subject lands are located at 7288 Richmond Road, west side, south of James Line.
THE EFFECT of this By-law will be to fulfill the conditions of Consent Application E14/19 granted
March 20, 2019 for a lot addition; change the zoning of the lot addition lands consistent to the
industrial use; to modify the M2-8 zone to recognize the lot addition; and to change the M2-8 zone
regulations for lot coverage and minimum side yard setback (north lot line) to allow a 1,772 m2
(19,073 ft2) building addition and two future building additions. The lands are also subject to site
plan control.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed amendment.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body is not entitled to appeal the decision of the Council of the Corporation of the
Municipality of Bayham to the Local Planning Appeal Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body may not be added as a party to the hearing of an appeal before the Local Planning
Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written
request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the
Municipal Office.
Dated at the Municipality of Bayham this 17th day of January 2020.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
NOTICE OF INTENT TO PASS AN
AMENDING BY-LAW TO REMOVE A
HOLDING SYMBOL
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: P. RETSINAS
TAKE NOTICE that the Municipality of Bayham has received a complete application for
a Zoning By-law amendment.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham
will hold a meeting on Thursday February 6th, 2020 at 7:30 p.m. in the Municipal Council
Chambers in Straffordville to consider the removal of a holding symbol under Section 34
& 36 of the PLANNING ACT.
AND TAKE NOTICE that only the applicant may file an appeal to the Local Planning
Appeal Tribunal of a decision by Council not to remove the holding symbol, or where
Council fails to make a decision within 150 days after the application was submitted.
THE PURPOSE of the amendment is to remove the Holding (h1/h4) provisions on 3,706
m2 ha (0.9 acres) of land located at Part Lot 6, Concession 9, Parts 1+ 2, Plan 11R-9019,
on the east side of Culloden Road, south of Best Line, in the hamlet of Corinth, from the
holding Hamlet Residential (HR(h1/h4)) Zone to the Hamlet Residential (HR) Zone, in the
Zoning By-law of the Municipality of Bayham No. Z456-2003. The applicant has fulfilled
the requirements of the holding provisions.
THE EFFECT of this By-law will be to permit the development of two residential building
lots created by consent (applications E6/19 and E7/19) in accordance with the Hamlet –
Residential Use policies of the Official Plan.
The complete By-law is available for inspection at the Municipal office during regular office
hours.
DATED at the Municipality of Bayham this 17th day of January 2020.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: W. ANDERSON AND P. SMITH
9743 PLANK ROAD
TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning
By-law amendment.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a
public meeting on Thursday, February 20th, 2020 at 7:30 p.m. in the Municipal Council
Chambers, 56169 Heritage Line in Straffordville to consider a proposed Zoning By-law
amendment under Section 34 of the PLANNING ACT.
THE PURPOSE of this By-law is to change the zoning regulations on 4,006 m2 (1 acre) parcel of
land in the Estate Residential (ER) Zone to a site-specific Estate Residential (ER-XX) Zone, to
permit development of an oversized accessory building in a required yard, in Zoning By-law Z456-
2003. The subject lands are located on the north side of Plank Road, north of 5th Street, known
as 9743 Plank Road.
THE EFFECT of this By-law will be to allow for the erection of an oversized accessory building in
the front yard and closer to the front of the lot than the dwelling for accessory residential use,
primarily for the storage of vehicles and property maintenance equipment.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed amendment.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body is not entitled to appeal the decision of the Council of the Corporation of the
Municipality of Bayham to the Local Planning Appeal Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body may not be added as a party to the hearing of an appeal before the Local Planning
Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written
request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the
Municipal Office.
Dated at the Municipality of Bayham this 30th day of January 2020.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, PO Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
The Corporation of the Municipality of Bayham
NOTICE OF COURT OF REVISION DISPOSITION
CONCERNING THE ETBO DRAIN
IN THE MUNICIPALITY OF BAYHAM
NOTICE TO AFFECTED PROPERTY OWNERS
Drainage Act R.S.O. 1990, Chapter D.17, Section 46
TAKE NOTICE that in accordance with Chap. D.17, Section 46 of the DRAINAGE ACT, the Council of the
Corporation of the Municipality of Bayham, , on Thursday, December 19, 2019 adopted Report No. 219166,
dated November 19, 2019 as prepared by Spriet Associates in regard to drainage works for the construction
of the ETBO Drain serving Parts of Lot 1, Concession 3 in the Municipality of Bayham.
FURTHER to Chap. D. 17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the
Municipality of Bayham, on Thursday, December 19, 2019 gave first and second reading to Provisional By-
law No. 2019-097.
TAKE NOTICE that further to Section 46 of the DRAINAGE ACT, a Court of Revision was held in the Council
Chambers of the Bayham Municipal Office, 56169 Heritage Line, Straffordville, on Thursday, January 16,
2020 at 8:00 p.m., and the following resolution was passed:
THAT the Court of Revision for the Etbo Drain hereby confirms the assessments as per the
Engineer’s Report # 219166 dated November 19, 2019.
T AKE NOTICE that further to Section 54 of the DRAINAGE ACT, an appeal against the decision of the
Drainage Court of Revision may be made to the Ontario Drainage Tribunal within twenty one (21) days of the
decision. The deadline for filing an appeal is February 7, 2020.
Tribunal information on the appeal process can be viewed on the OMAFRA website at:
http://omafra.gov.on.ca/english/tribunal/index.html
ADDITIONAL INFORMATION relating to this Notice or the proposed drainage works may be obtained by
contacting the Drainage Superintendent Bill Knifton at the Bayham Municipal Office, 56169 Heritage Line, PO
Box 160, Straffordville, Ontario N0J 1Y0, Telephone: 519-866-5521, Monday – Friday 8:30 am – 4:30 p.m.
Dated at STRAFFORDVILLE, in the MUNICIPALITY OF BAYHAM, in the PROVINCE OF ONTARIO, this
17th day of January, 2020.
Paul Shipway
CAO|Clerk
NOTICE OF PUBLIC INFORMATION CENTRE No. 2:
Long Point Region Conservation Authority
Floodplain Mapping and Risk Assessment
Long Point Region Conservation Authority’s (LPRCA) project to
update riverine floodplain mapping in flood-vulnerable communities
within its watershed is approaching completion.
Accurate and up-to-date floodplain mapping is required to support
land use planning and permitting decisions, flood related emergency
response, and mitigation planning in at-risk communities. Current
floodplain mapping within the study area was prepared in the late
1970s and early 1980s. This project will also update municipal risk
assessment information for riverine flooding, inventorying at-risk
infrastructure and estimating damage potential. This project is on
track to be completed in early 2020.
An initial round of Public Information Centres (PIC1) to share project
information and receive public feedback were held on November 26, 27 and 28, 2019. With the bulk of the
project’s technical work now complete, a second set of PICs are scheduled at the following locations:
Landowners and members of the public are invited to attend the PICs and contribute their knowledge of local
conditions and learn about the findings of the project. The PICs will have an open house format with no formal
presentations and will feature draft maps showing updated floodplain information. Staff from LPRCA, Wood
Earth and Environmental, and the study area’s associated Municipalities will be available to answer questions
relating to the project.
The scope of this project is limited to floodplain mapping in flood-vulnerable communities within the LPRCA
watershed. Updates to policies and plans are not included in the scope of this project. Further details on
where the floodplain mapping is being completed can be found online at bit.ly/LPRCAfloodplain.
Public consultation requirements for any resulting amendments to the regulated area of Ontario Regulation
178/06 made under the Conservation Authorities Act will be met by the PICs. Comments and input that you
provide about this project at the PIC will be maintained on file for use during the study and may be included
in study documentation.
If you have questions or specific comments related to this study, please contact either of the following:
Ben Hodi, M.A.Sc.
Project Manager
Long Point Region Conservation Authority
Tel: 519-842-4242 ext. 264
Email: bhodi@lprca.on.ca
Matt Senior, M.A.Sc., P.Eng.
Consultant Project Manager
Wood, Environment & Infrastructure Solutions
Tel: 905-335-2353 ext. 3080
Email: matt.senior@woodplc.com
All information collected will be used in accordance with the Freedom of Information and Protection of Privacy Act. RSO,
1990, c.F.31. With the exception of personal information, all comments will become part of the public record.
Date Location PIC Study Area
Wed., Feb. 19, 2020
6:00 p.m. – 8:00 p.m.
Vienna Community Centre,
26 Fulton Street, Vienna
Port Burwell, Vienna
Wed., Feb. 26, 2020
6:00 p.m. – 8:00 p.m.
Long Point Region Conservation Authority,
4 Elm Street, Tillsonburg
Tillsonburg, Norwich
Thurs., Feb. 27, 2020
6:00 p.m. – 8:00 p.m.
Simcoe Recreation Centre, Norfolk Room,
182 South Drive, Simcoe
Cultus, Gilbertville, Waterford,
Simcoe, Port Dover, Jarvis, Garnet
Project Study Areas
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‒
‒
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Municipality of Bayham Tree Application Program
The Council of the Corporation of the Municipality of Bayham is pleased to announce the
continuation of the Bayham Tree Application Program.
The Council of the Corporation of the Municipality of Bayham has budgeted $3,500 for
the Tree Program in 2020.
The Tree Program is application based, utilizing a digital application to track applicants,
on a first come first serve basis to a maximum of three (3) trees per Bayham property
owner until the funding is utilized or April 3, 2020. Successful applicants will be notified
via email in late spring about the success of their application.
The Tree Program Application is available on the Municipality of Bayham Website under
Forms.
Please be advised the program operates as follows:
1.Tree type to be determined by LPRCA subject to availability of native trees.
2.Confirmation of delivery period and a tree planting guide will be provided in the
confirmation email in the spring.
3.Delivery will consist of:
a.Tree (approx. 4 ft.)
b.Brush blanket
c.Pins
d.Rodent Guard
e.1 stake
4.Application will be contingent upon the Trees being placed wholly on Private
Property within two (2) meters from the private/municipal property line.
5.The location of the tree may be inspected after delivery in April or May and any
tree improperly planted may require replanting
6.The Applicant will be responsible for planting and maintenance of the subject
tree(s).
DATED at the Municipality of Bayham this 14 day of January, 2020.
Municipality of Bayham
P.O. Box 160, 56169 Heritage Line
Straffordville, ON, N0J 1Y0
Telephone: 519-866-5521
bayham@bayham.on.ca
January 27, 2020
2020 CAPITAL WORKS PROJECTS NOTICE
Please be advised of the following 2020 Capital Works Projects. This notice provides details
about the projects and information on how construction may affect you. For a complete listing of
2020 Capital Projects please refer to the 2020 Capital Budget. As some projects are dependent
upon contractor availability the 2020 Capital Projects Notice will be updated as additional
timeline information becomes available and/or is scheduled.
Location Baynor South Bridge
Schedule Tentative Start Date: May 2019
Estimated Completion Date: October 2020
Scope • Structure replacement
Traffic Impacts Baynor South Bridge is closed until structure replacement in 2020
Location Best Line (Talbot Line – East End)
Schedule Tentative Start Date: February 2020
Estimated Completion Date: October 2020
Scope • Granular upgrades
• Ditching improvements
• Hard Surface Treatment - double coat of tar and chip
Traffic Impacts Best Line may be reduced to a single lane during the works.
Location Coyle Rd.
Schedule Tentative Start Date: June 2020
Estimated Completion Date: October 2020
Scope • Hard Surface Treatment - single coat of tar and chip
Traffic Impacts Coyle Rd. may be reduced to a single lane during the works.
Location Green Line
Schedule Tentative Start Date: March 2020
Estimated Completion Date: October 2020
Scope • Pulverization of road surface
• Granular upgrades
• Hard Surface Treatment - double coat of tar and chip
Traffic Impacts Green Line may be reduced to a single lane during the works.
Location Harmony Acres Line
Schedule Tentative Start Date: January 2020
Estimated Completion Date: October 2020
Scope • Granular upgrades
• Ditching improvements
• Hard Surface Treatment - double coat of tar and chip
Traffic Impacts Harmony Acres Line may be reduced to a single lane during the works.
Location Ottergate Line (Talbot Line – West End)
Schedule Tentative Start Date: February 2020
Estimated Completion Date: October 2020
Scope • Granular upgrades
• Ditching improvements
• Hard Surface Treatment - double coat of tar and chip
Traffic Impacts Ottergate Line may be reduced to a single lane during the works.
Location Sandytown Rd. Culvert
Schedule Tentative Start Date: February 2020
Estimated Completion Date: March 2020
Scope • Culvert replacement
Traffic Impacts Sandytown Rd. may be closed between 10468 Sandytown Rd. – 10410
Sandytown Rd. during culvert replacement.
Location Sidewalks
Schedule Tentative Start Date: March 2020
Estimated Completion Date: May 2020
Scope • Removal and replacement of existing sidewalks in Straffordville at
the following locations:
• First St. (West St. – Plank Rd.)
• Second St.
• West St. (First St. to Third St.)
Traffic Impacts No expected traffic impacts. Access to property may be delayed for 24
hours. Autoform Ltd. to make arrangements with affected property
owners
Location Vienna Line
Schedule Tentative Start Date: February 2020
Estimated Completion Date: October 2020
Scope • Brushing, Ditching & Municipal Drains
• Pulverization of road surface
• Hard Surface Treatment - double coat of tar and chip
Traffic Impacts Vienna Line may be reduced to a single lane during the works.
Location Vincent Line
Schedule Tentative Start Date: June 2020
Estimated Completion Date: October 2020
Scope • Hard Surface Treatment - single coat of tar and chip
Traffic Impacts Vincent Line may be reduced to a single lane during the works.
*Please note that the timelines are approximate and will vary depending on weather and other
factors. We thank you in advance for your patience and understanding during the construction
season.
MUNICIPALITY OF BAYHAM FEBRUARY 2020
Visit the Port Burwell Municipal Blue Flag Beach- Free parking Enjoy the Trans Canada Trail/Cycling & Hiking Trail
MUNICIPAL NEWSLETTER
MUNICIPALITY OF BAYHAM
56169 HERITAGE LINE, PO BOX 160
STRAFFORDVILLE ON N0J 1Y0
T: 519-866-5521
AFTER HOURS MUNICIPAL EMERGENCY T: 519-435-6454
W: www.bayham.on.ca E: bayham@bayham.on.ca
MORE RECYCLING MEANS MORE REVENUE FOR THE MUNICIPALITY
Recycling earns revenue for the municipality, diverts waste from landfill, conserves resources, saves energy,
feeds a green economy and contributes to a healthy Ontario – let’s do more! For more information on Bayham’s
recycling program, see the municipal website.
BAYHAM BENCH PROGRAM
Please contact the municipal office if interested in sponsoring a bench with an inscribed plaque placed on approved
Municipal properties throughout Bayham. Makes a unique gift or memorial for a loved one.
MUNICIPAL TAXES INTERIM TAX INSTALLMENT EMAIL BILLING – SIGN UP
EMERGENCY NOTIFICATION S ERVICE COMING APRIL 1, 2020
Voyent Alert!
The Municipality of Bayham is implementing an alerting system that will
notify residents when an emergency occurs. Incidents such as floods, major
fires, boil water advisories, severe weather, or anything else of concern will
be included.
Citizens can sign up for free and it’s completely anonymous. Notifications
can be sent to a smart phone app, simple text messaging, emails or directly
to a home phone by voice. Users can not only enter their own home, but the
addresses of relatives, babysitters, work, a child’s school or any other
location that they may want to be notified about.
Unlike the Amber Alert system that broadcasts to vast areas, users can
decide what their areas of concern are. Voyent Alert! users receive
customized notifications based on their particular circumstance and
proximity to the event.
The anticipated Launch Date is April 1, 2020.
For further information, visit the Bayham website or Voyent-Alert.com
Interim Installment Due Dates:
February 28, 2020 and
May 29, 2020
Payment options available:
pre-authorized payment, cheque,
on-line or telephone banking,
cash or debit. Contact the office to
arrange pre-authorized payments
(PAP). Penalty charges apply to
late payments.
2020 Interim taxes are based solely
on 50% of your previous year’s tax
amount (annualized) divided in to
two installments on one bill. MPAC
Property Assessment Notices will
be mailed from May to September,
and will reflect the updated value of
your property as of January 1, 2019.
Municipalities will use your
assessment to calculate your 2021-
2024 property taxes. When you
receive your Notice, review it and
keep it for your records.
This option is available for Property
Tax and/or Water/Wastewater
account holders to receive billings by
email. Easily file and access your
bills wherever you have access to
your email. To sign up for email
billing, visit the Municipal Website –
“Forms” and complete the “Email
Billing-Subscribe Form”.
Please contact the Treasury
Department with any questions you
may have regarding this service.
MUNICIPALITY OF BAYHAM FEBRUARY 2020
Visit Museums & Historic Sites and climb the 1840 Lighthouse. Enjoy Camping, Boating, Fishing, Shops & Eateries.
Check out the website for News, Alerts and the “Calendar” for Bayham events. New events added regularly.
T:GO INTER-COMMUNITY TRANSIT PROJECT COMING APRIL 1, 2020
Funded by the Government of Ontario, T:GO will offer transit services to/from
Tillsonburg to destinations including Straffordville, Vienna and Port Burwell
beginning April 1, 2020. Visit www.tillsonburg.ca/TGO or call 519-842-4TGO
(4846) for scheduling and see the route map on the municipal website.
HIGH SPEED FIBER OPTIC INTERNET CONNECTIVITY – Build Out Phase 1
The Municipality of Bayham in partnership with North Frontenac Telephone Elgin
Corp. (NFTEC) is installing fiber optic internet conectivity in the Municipality of
Bayham. Phase 1 is currently underway in Straffordville and Eden for
approximately 2 months. More information can be found on the municipal
website.
WINTER PARKING RESTRICTIONS
As per the Municipality of Bayham Traffic By-law, parking is not permitted on
municipal streets from 3:00 am – 5:00 am to ensure the Municipality can
completely clear streets of snow and that emergency vehicles can get down the
street. Tickets may be issued for parking violations.
WASTE COLLECTION SERVICES
Do you have waste items to get rid of that can’t go to the curb?
Refer to your 2020 Waste Management Schedule and/or the municipal website
for various locations to dispose of your items.
2020 TREE PROGRAM
The Corporation of the
Municipality of Bayham is
pleased to announce the
continuation of the Bayham
Tree Application Program for
2020. For complete
information, visit the municipal
website.
URBAN AREA LEAF & YARD
WASTE COLLECTION
Spring Dates: Pickup on
Mondays starting April 27 to
May 18. Ensure waste is
curbside by 7am Monday
mornings in paper bags or
bundled. See your Waste
Management Schedule and
the municipal website for
more information.
BAYHAM COUNCIL 2018 – 2022
Public is welcome to attend Council meetings held on the 1st and 3rd Thursdays of the month at 7:00pm in the
Municipal Office Council Chambers, Lower Level. The schedule is subject to change, check the website.
2021 Pre-Budget Consultation – The Municipality of Bayham invites your suggestions on how to make our
community better by asking for your input into setting the 2021 Budget priorities. Through consultation with the
public, the municipality can build a stronger community. Submit your feedback, thoughts and suggestions for the
2021 Budget by August 31, 2020 to consultations@bayham.on.ca or by fax 519-866-3884 or mail to the municipal
office.
WATER/WASTEWATER SERVICES
In the event of an emergency, please contact the after hours municipal
emergency phone number 519-435-6454. Municipal staff are available to assist.
MUSEUM
Port Burwell Marine Museum & Historic 1840 Lighthouse
20 Pitt St & 17 Robinson St, Open Daily 10 am – 5:30 pm Mid-May to Labour
Day. Children’s Programming in July. For Off-season Tours call 519-866-5521.
For info during seasonal hours, 519-874-4807 or email: bayham@bayham.on.ca
COMMUNITY CENTRES
Straffordville – 56169 Heritage Line
Hall, Pavilion and Ball Diamond Rental
Contact: scc@bayham.on.ca or Ph: 226-931-0262
Vienna - 26 Fulton Street
Hall Rental - Contact: facilities@bayham.on.ca or Ph: 226-970-2265
Confidential Municipal Law Enforcement Complaint and Service Request
Forms are available on the website.
DOG TAGS
Register your dog(s) annually
by March 31st or by Jan 31st
for an early renewal discount.
For new registrations, provide
spay/neuter certificates. Dogs
“new to Bayham” must to be
registered within 14 days.
Urban Areas: Two (2) dogs
permitted per household.
Rural Areas: Three (3) dogs
permitted per household.
Failure to register a dog or
renew a dog tag may result in
a fine.
Have Animal Cruelty &
Welfare concerns? Call 833-
926-4625 (24/7 availability).
Ministry of
Municipal Affairs
and Housing
Office of the Minister
777 Bay Street, 17th Floor
Toronto ON M7A 2J3
Tel.: 416 585-7000
January 20, 2020
Ministère des
Affaires municipales
et du Logement
Bureau du ministre
777, rue Bay, 17e étage
Toronto ON M7A 2J3
Tél.: 416 585-7000
234-2020-120
Your Worship
Warden Dave Mennill
County of Elgin
dmennill@elgin.ca
Dear Warden Dave Mennill,
Thank you for your municipality’s joint submission to the Municipal Modernization
Program and for your commitment to working together with partner municipalities to find
smarter, more efficient ways to operate.
I am pleased to inform you that the Government of Ontario will provide funding of up to
$125,000.00 towards your joint project Service Delivery Review for the Corporation of the
County of Elgin for the cost of an independent third-party reviewer to deliver a final report
by June 30, 2020.
The Municipal Modernization Program is an important part of our government’s plan to
help municipalities lower costs and improve services for local residents and businesses
over the long term. The joint review project being undertaken by your municipality,
together with partner municipalities, is an important step toward achieving our shared
goal of efficient, effective, modern services that meet the evolving needs of our
communities.
A transfer payment agreement is required to provide funding for this work. Ministry staff
will be in touch with your staff shortly to finalize the transfer payment agreement and
work through details of funding implementation. Should you have any questions, please
feel free to contact your Municipal Services Office, or the ministry at
municipal.programs@ontario.ca.
I would like to offer my congratulations on this funding approval under the Municipal
Modernization Program and extend my best wishes as we work together to modernize
service delivery and focus spending on vital programs and services for Ontarians.
Sincerely,
Steve Clark
Minister
c. Julie Gonyou, County of Elgin
Mayor Mary French, Town of Aylmer
Jennifer Reynaert, Town of Aylmer
Mayor Ed Ketchabaw, Municipality of Bayham
Paul Shipway, Municipality of Bayham
Mayor Sally Martyn, Municipality of Central Elgin
Donald Leitch, Municipality of Central Elgin
Mayor Bob Purcell, Municipality of Dutton Dunwich
Heather Bouw, Municipality of Dutton Dunwich
Mayor Dave Mennill, Township of Malahide
Michelle Casavecchia-Somers, Township of Malahide
Mayor Grant Jones, Township of Southwold
Katherine Thompson, Township of Southwold
Mayor Duncan McPhail, Municipality of West Elgin
Magda Badura, Municipality of West Elgin
His Worship Ed Ketchabaw
Mayor
Municipality of Bayham
eketchabaw@bayham.on.ca
Dear Mayor Ketchabaw:
I am pleased to announce that today the province released its plan to build a better
transportation system in southwestern Ontario.
Connecting the Southwest: A Draft Transportation Plan for Southwestern Ontario sets
out improvements to connect communities, make it easier for people to access jobs and
encourage an open and competitive business environment.
We recognize that transportation plans are living documents that require continuing
updates and improvements to stay relevant as the needs of people and businesses
evolve. Ontario is launching public engagement to gather feedback and discuss
opportunities to achieve the goals of the plan. Advice and input from municipalities will
be valuable to develop implementation strategies and identify opportunities in the plan.
Municipalities are critical partners in delivering a safe, reliable and integrated
transportation network to the people of Ontario. In addition to making provincial
investments in transportation, we recognize that more can be done to make the
transportation system work better for communities in southwestern Ontario. This plan
proposes a southwestern Ontario task force on transportation integration, to make sure
work to improve and integrate services is driven by local needs.
We will be reaching out with details of the proposed task force and other opportunities
for us to work together on our shared goals to transform the transportation network in
southwestern Ontario.
Sincerely,
Caroline Mulroney
Minister of Transportation
c. Paul Shipway, CAO, Municipality of Bayham
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
www.elgin-county.on.ca
Dear: Local Municipal Partners, January 24, 2020
I am writing to share the exciting news that Elgin County has been selected as a recipient of provincial funding through
the Municipal Modernization Program to undertake a Municipal Service Delivery Review (SDR). Elgin County is thrilled to
have provincial support in the amount of $125,000 to engage a third-party consultant to undertake the SDR which will
form an integral part of Council’s Strategic Plan for 2020-2022 which includes three (3) priority areas:
Serving Elgin – to re-design how we respond to community need in a creative, sustainable way
Growing Elgin – to be the place where people want to live, work and play
Investing in Elgin – to make responsible financial decisions
The County has always attempted to balance access to services and financial realities to provide the best possible value
to the public. However, over the past several years it has become increasingly apparent that the County is facing two
distinct pressures that will impact services moving forward: operations are impac ted by a lack of capacity; and provincial
funding to municipalities will be reduced as part of a larger cost reduction and modernization initiative.
On February 11, 2020, it is anticipated that Council will select a consultant to work with County staff and interested
municipal partners to identify potential opportunities for improvements or enhancements. The SDR will focus on three (3)
key areas including: shared municipal services/resources; County operations/servic es; and human/community
services. The consultant will assess and recommend opportunities to be more efficient and effective in the sustainable
delivery of municipal services and ensure long-term financial sustainability of programs and services by identifying
opportunities to:
• lower costs while maintaining service access to address current capacity concerns;
• enhance service efficiency and effectiveness by identifying opportunities to reduce operating costs and
opportunities for additional revenue sources;
• deliver streamlined and modernized services to include identifying opportunities for improved sharing of
resources/services;
• establish clear lines of accountability and responsibility;
• discontinue services that no longer provide public value and avoid any duplication/overlap of services/activities;
• eliminate any barriers to making effective and responsive infrastructure and service delivery decisions;
• identify services that are impacted by lack of capacity; and
• to maximizing public value.
While Elgin County will be taking the lead on the SDR, we anticipate needing your help! A key component of the SDR will
be to examine the services and the services shared with our partner municipalities. Although there has always been a
practice of resource sharing, partnerships and working collaboratively with our local municipal partners in the delivery of
municipal services in the County (both formally and informally), the County would like your municipality’s input into the
services we deliver to ensure that they are provided in the most effective manner.
It is anticipated that the review of current and prospective shared services will involve a voluntary working group
comprising of the Chief Administrative Officers from the each our partner municipalities and the County. This offer will
also be extended to our municipal counterparts at the City of St. Thomas.
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
www.elgin-county.on.ca
The review of County operations and human/community services will consider County operations that are not part of the
shared municipal services/resources review and will assess current services delivered by the County. It is anticipated that
through this review, Council will gain an improved understanding of the services currently provided by the C ounty and be
in a good position to make informed and strategic decision making. We look forward to undertaking this review and
working together to find new and improved ways of delivering our services on behalf of our residents.
Should your municipality wish to undertake an independent service review or have other services reviewed by the
proponent selected by the County to complete the SDR, your municipality is eligible for same pricing and terms that apply
to the County.
We will follow up with additional information in the coming weeks.
Yours Very Truly,
Warden Dave Mennill
Page 1
January 14, 2020
ELGIN COUNTY COUNCIL
MINUTES
January 14, 2020
Council Present: Warden Dave Mennill
Deputy Warden Duncan McPhail
Councillor Bob Purcell
Councillor Grant Jones
Councillor Sally Martyn
Councillor Tom Marks
Councillor Mary French
Councillor Dominique Giguère
Councillor Ed Ketchabaw
Staff Present: Julie Gonyou, Chief Administrative Officer
Jim Bundschuh, Director of Financial Services
Amy Thomson, Director of Human Resources
Michele Harris, Director of Homes and Seniors Services
Steve Gibson, County Solicitor
Steve Evans, Manager of Planning
Megan Shannon, Legislative Services Coordinator
Mike Hoogstra, Purchasing Coordinator (report only)
1. CALL TO ORDER
Elgin County Council met this 14th day of January, 2020 in the Council Chambers, at the
County Administration Building, St. Thomas at 9:00 a.m. with Warden Mennill in the
chair.
2. ADOPTION OF MINUTES
Moved by: Councillor Jones
Seconded by: Councillor Martyn
Resolved that the minutes of the meetings held on December 10 & 12, 2019 be
adopted.
- Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
Warden Mennill introduced the County of Elgin’s new Communications and Public Engagement
Coordinator, Melissa Schneider.
Page 2
January 14, 2020
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
4.1 Elgin Unifor Local 302 – Shaun Taylor and Tyler McLellan
Shaun Taylor and Tyler McLellan, Elgin Unifor Local 302, provided a letter to
Council detailing their group’s concerns with respect to Elgin-St. Thomas
Emergency Medical Service s levels.
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
Resolved that the Chief Administrative Officer be directed to present a report to
Elgin County Council at the January 28, 2020 meeting which utilizes quantitative
data regarding current service levels to inform staff recommendations for Council’s
consideration with respect to El gin-St. Thomas Emergency Medical Services.
- Motion Carried.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor Marks
Seconded by: Councillor Jones
Resolved that we do now move into Committee of the Whole Council.
- Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Exemption from Draft Plan Approval for a Standard Plan of Condominium for
Escalade Property Corporation in the Town of Aylmer File No. 34 CD-AY1901
– Manager of Planning
The Manager of Planning provided Council with the information required in order
to consider granting an exemption to draft plan approval to the above noted plan
of condominium.
Moved by: Councillor Purcell
Seconded by: Councillor French
Resolved that the Council of the Corporation of the County of Elgin in accordance
with Section 9 of the Condominium Act, grants an exemption to draft plan approval
for a Standard Plan of Condominium for Escalade Property Corporation in the
Town of Aylmer File No. 34CD-AY1901; and, that staff be directed to provide a
certificate of exemption, sign the final plans and submit them to the Land Registry
Office in accordance with the Planning Act and the Condominium Act.
- Motion Carried.
Page 3
January 14, 2020
6.2 Final Approval for a Vacant Land Plan of Condominium (Robin Ridge
Estates) – Manager of Planning
The Manager of Planning advised Council that final approval was given for a plan
of condominium in the Municipality of Central Elgin on November 18, 2019.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
Resolved that the report titled “Final Approval for a Vacant Land Plan of
Condominium (Robin Ridge Estates)” from the Manager of Planning, dated
January 6, 2020, be received and filed.
- Motion Carried.
6.3 Elgin County Official Plan Five (5) Year Review – Natural Heritage System
Study – 2019 (June 5th Draft) – Manager of Planning
The Manager of Planning presented the report recommending that the Elgin
County Natural Heritage System Study 2019 (June 5th Draft) be used as a
background document for the Elgin County Official Plan Five (5) Year Review. The
Elgin Natural Heritage System Study is a technical document that is a legislative
requirement included in the Provincial Policy Statement.
Moved by: Councillor McPhail
Seconded by: Councillor Ketchabaw
Resolved that the Chief Administrative Officer be directed to provide a report
detailing the legislative requirements associated with conducting a Natural
Heritage Systems Study, summarizing Elgin County Council’s feedback provided
at their meeting on January 14, 2020, and recommending next steps including
further action required, if any, by Council/Rural Initiatives/Planning Advisory
Committee.
- Motion Carried.
Council recessed at 10:16 a.m. and reconvened at 10:27 a.m.
6.4 Borrowing By-Law – Director of Financial Services
The Director of Financial Services presented the report recommending that
Council pass the annual by-law allowing the Warden, Treasurer, and Deputy
Treasurer to borrow up to $15 million for cash flow and emergency purposes.
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
Resolved that up to $15 million of borrowing in 2020 be authorized through the
necessary by-law.
Page 4
January 14, 2020
- Motion Carried.
6.5 Homes – Infection Prevention and Control Policy and Procedure Manual
Review and Revisions – Director of Homes and Seniors Services
The Director of Homes and Seniors Services presented the report seeking
approval for the revisions made to the County of Elgin Homes and Seniors
Services Infection Prevention and Control Policy Manual.
Moved by: Councillor Marks
Seconded by: Councillor Giguère
Resolved that Council approve the County of Elgin Homes and Seniors Services
Infection Prevention and Control Policy Manual review and revisions for 2019;
and, that the report titled “Homes – Infection Prevention and Control Policy and
Procedure Manual Review and Revisions” from the Director of Homes and Seniors
Services, dated December 27, 2019, be received and filed.
- Motion Carried.
6.6 Community Safety and Well-Being Plan – Consultant Project Award – Chief
Administrative Officer
The Chief Administrative Officer provided details on the Request for Proposal
(RFP) recently issued by the County for a consultant to assist with the
development of a Community Safety and Well-Being (CSWB) Plan in accordance
with the Police Services Act.
Moved by: Councillor Purcell
Seconded by: Councillor Martyn
Resolved that the provision of consulting services associated with the
development of the Community Safety and Well-Being Plan be awarded to
Mischevious Cat Productions Inc. in the amount of $34,500 (excluding HST); and,
that the Warden and Chief Administrative Officer be authorized to sign the
supporting agreement.
- Motion Carried.
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration (Consent Agenda)
1. Christian Farmers Federation of Ontario with a letter requesting answers
regarding the increasing rate of growth of farm property tax bills.
2. Municipality of West Elgin requesting that the County of Elgin Engineering
Department conduct a safety review of the intersection of Graham and Pioneer
Line due to ongoing safety concerns.
Page 5
January 14, 2020
Moved by: Councillor Jones
Seconded by: Councillor Martyn
Resolved that Correspondence Items #1-2 be received and filed.
- Motion Carried.
7.2 Items for Information (Consent Agenda)
1. 2019 Town Crier’s Annual Report
Council consented to the Warden sending a letter to the Town Crier, Dave Phillips,
thanking him for his services.
2. St. Thomas-Elgin Canadian Red Cross Year Two (2) Partnership Report
3. The Honourable Todd Smith, Minister of Children, Community and Social
Services with a letter regarding Ontario’s Poverty Reduction Strategy.
4. Melanie Knapp, Corporate Administrative & Accessibility Clerk, City of St.
Thomas with a letter regarding the appointment of Mayor Preston to the Green
Lane Community Trust Fund for 2020.
Moved by: Councillor Ketchabaw
Seconded by: Councillor French
Resolved that Correspondence Items #1-4 be received and filed.
- Motion Carried.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
Councillor Purcell requested information with respect to the timing of the follow-up
report from the Chief Administrative Officer regarding Council’s consideration of
the donation of lands adjacent to Bobier Villa to the Dutton & District Lions Club
for the proposed development of “affordable seniors apartments”. The Chief
Administrative Officer confirmed that a preliminary report will be prepared for the
January 28, 2020 meeting of County Council, with a secondary report to be
presented on February 11, 2020 if required.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
Page 6
January 14, 2020
Warden Mennill requested Council’s support for his participation in the Rural
Ontario Municipal Association (ROMA) 2020 Annual Conference delegations with
partner municipalities to include Ford Vacant Lands and former St. Thomas
Psychiatric Hospital Complex options for development.
Moved by: Councillor French
Seconded by: Councillor Jones
Resolved that the Warden proceed as directed.
- Motion Carried.
9. CLOSED MEETING ITEMS
Moved by: Councillor Jones
Seconded by: Councillor Giguère
Resolved that we do now proceed into closed meeting session in accordance with the
Municipal Act to discuss matters under Municipal Act Section 239 (2):
In-Camera Item #1
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board – Homes –
Pharmacy Services – Amending Agreement
In-Camera Item #2
(d) labour relations or employee negotiations – Terrace Lodge Redevelopment Project
Management
In-Camera Item #3
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board – Funding
Agreement
- Motion Carried.
10. RECESS
None.
11. MOTION TO RISE AND REPORT
Moved by: Councillor McPhail
Seconded by: Councillor Jones
Resolved that we do now rise and report.
- Motion Carried.
Page 7
January 14, 2020
In-Camera Item #1 – Homes – Pharmacy Services – Amending Agreement
Moved by: Councillor Purcell
Seconded by: Councillor Martyn
Resolved that the Warden and Chief Administrative Officer be authorized to sign an
amending agreement with SmartMeds Pharmacy Inc. for the ongoing provision of
pharmacy services.
- Motion Carried.
In-Camera Item #2 – Terrace Lodge Redevelopment Project Management
Moved by: Councillor French
Seconded by: Councillor Jones
Resolved that the Director of Financial Services proceed as directed.
- Motion Carried.
In-Camera Item #3 – Funding Agreement
Moved by: Councillor Giguère
Seconded by: Councillor French
Resolved that the Chief Administrative Officer proceed as directed.
- Motion Carried.
12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE
WHOLE
Moved by: Councillor Martyn
Seconded by: Councillor McPhail
Resolved that we do now adopt recommendations of the Committee Of The Whole.
- Motion Carried.
Page 8
January 14, 2020
13. CONSIDERATION OF BY-LAWS
13.1 By-law 20-01 – Borrowing
BEING a By-law to Authorize the Warden, Treasurer and Deputy Treasurer to
Borrow Up to the Sum of Fifteen Million Dollars.
Moved by: Councillor McPhail
Seconded by: Councillor Purcell
Resolved that By-law No. 20-01 be now read a first, second and third time and
finally passed.
- Motion Carried.
13.2 By-law 20-02 – Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the January 14, 2020 Meeting.
Moved by: Councillor French
Seconded by: Councillor Purcell
Resolved that By-Law No. 20-02 be now read a first, second and third time and
finally passed.
- Motion Carried.
14. ADJOURNMENT
Moved by: Councillor Marks
Seconded by: Councillor French
Resolved that we do now adjourn at 11:27 a.m. to meet again on January 28, 2020 at the
County Administration Building Council Chambers at 9:00 a.m.
- Motion Carried.
Julie Gonyou, Dave Mennill,
Chief Administrative Officer . Warden.
THE CORPORATION OF THE CITY OF SARNIA
City Clerk’s Department
255 Christina Street N. PO Box 3018
Sarnia ON Canada N7T 7N2
519 332-0330 519 332-3995 (fax)
519 332-2664 (TTY)
www.sarnia.ca clerks@sarnia.ca
January 24, 2020
To: All Ontario Municipalities
Re: Ontario Power Generation’s Deep Geologic Repository Project
At its meeting held on January 20, 2020, Sarnia City Council considered the
attached motion submitted by Councillor Margaret Bird with respect to the
proposed Deep Geological Repository Project and adopted the following
resolution:
That Sarnia City Council support the halting of the construction of the
Deep Geological Repository, in the Bruce Peninsular, so that less
dangerous solutions can be found for the longer storage of nuclear
waste; and
That Sarnia City Council instruct the Sarnia City Clerk to notify all 444
Ontario Municipalities, through AMO, by January 24th., 2020, of our
objective; and
That the Sarnia City Clerk send a copy of our resolution to the County
of Lambton Clerk, along with all the County Councillors, asking for
their endorsement.
Sarnia City Council respectfully seeks your endorsement of this resolution. If
your municipal council endorses this resolution, we would request that a copy
of the resolution be forwarded to the following:
Honourable Jonathan Wilkinson, Minister of the Environment and Climate Change
ec.ministre-minister.ec@canada.ca; and
City of Sarnia, City Clerk’s Office
clerks@sarnia.ca
Sincerely,
Dianne Gould-Brown
City Clerk
Attachment: Motion submitted by Councillor Margaret Bird
MOTION
I am asking for:
a) An urgent resolution of Council to support the halting of the construction of the Deep
Geological Repository, in the Bruce Peninsular, so that less dangerous solutions can be
found for the longer storage of nuclear waste.
b) To instruct the Sarnia City Clerk to notify all 444 Ontario Municipalities, through
AMO, by January 24th., 2020, of our objective.
b) For the Sarnia City Clerk to send a copy of our resolution to the County of Lambton
Clerk, along with all the County Councillors, asking for their endorsement.
If you have any questions, please do not hesitate to contact me.
Many thanks.
Kind Regards,
Councillor Bird
Lake Erie Source Protection Region, c/o Grand River Conservation Authority, 400 Clyde Road, Box 729, Cambridge, ON N1R 5W6
January 14, 2020
Paul Shipway
Clerk, Municipality of Bayham
56169 Heritage Line, PO Box 160 Straffordville, ON N0J 1Y0
Dear Mr. Shipway:
RE: Support for actions to address over-application of winter maintenance chemicals to
protect sources of municipal drinking water
On December 12, 2019, the Lake Erie Region Source Protection Committee received report SPC-
19-12-02 Winter Maintenance Chemicals: Challenges and Opportunities, and passed the following
resolution:
AND THAT the Lake Erie Region Source Protection Committee direct staff to forward report
SPC-19-12-02 to the Councils of the single, upper and lower-tier municipalities within the Lake
Erie Source Protection Region, all Source Protection Committees, Ontario Good Roads
Association, Association of Municipalities of Ontario, and Rural Ontario Municipal Association,
to request resolutions in support of the report’s recommended actions and forward the
resolutions to the Ontario Minister of the Environment, Conservation and Parks, Ontario Minister
of Transportation, Ontario Minister of Municipal Affairs and Housing and Attorney General of
Ontario.
The report (attached) provides an overview of the ongoing issue and implications of over-application
of winter maintenance chemicals, highlighting trends in the Lake Erie Source Protection Region, and
includes recommended actions, including changes to the liability framework, increased requirements
for winter maintenance of parking lots and changes to the Clean Water Act, 2006 framework to
proactively protect municipal drinking water sources.
As per the Source Protection Committee’s resolution, I am asking for municipal support of the
report’s recommended actions. Please forward a copy of any resolution to: Ilona Feldmann, Source
Protection Program Assistant, Lake Erie Source Protection Region (ifeldmann@grandriver.ca)
Please contact me if you have any questions or concerns about the report or the request for
municipal support.
Regards,
Martin Keller
Source Protection Program Manager, Lake Erie Source Protection Region
LAKE ERIE REGION SOURCE PROTECTION COMMITTEE
REPORT NO. SPC-19-12-02 DATE: December 12, 2019
TO: Members of the Lake Erie Region Source Protection Committee
SUBJECT: Winter Maintenance Chemicals: Challenges and Opportunities for Change
RECOMMENDATION:
THAT the Lake Erie Region Source Protection Committee receives report SPC-19-12-02 –
Winter Maintenance Chemicals: Challenges and Opportunities for Change – for information.
AND THAT the Lake Erie Region Source Protection Committee receives the Recommended
Actions to Address the Over-Application of Winter Maintenance Chemicals for consideration and
action.
REPORT:
Summary of Report Contents
• Introduction
• Recommended Actions to Address the Over-Application of Winter Maintenance
Chemicals
• Increasing Sodium and Chloride Concentrations within Groundwater Drinking Sources in
Lake Erie Source Protection Region
• Liability and Other Factors Influence the Amount of Salt Applied
• Changes Needed to the Source Water Protection Director’s Technical Rules
Introduction
At the October 3, 2019 Lake Erie Region Source Protection Committee (SPC) meeting, members
discussed the ongoing issue of salt over-application and the increasing number of sodium and
chloride Issue Contributing Areas (ICAs) across the Lake Erie Source Protection Region.
Following the discussion, the committee directed Lake Erie Region staff to draft a report and
recommendation(s) regarding the issue for presentation at the next SPC meeting.
This report has been written in collaboration with staff from the Grand River Conservation
Authority (GRCA), City of Guelph, Region of Waterloo and Wellington Source Water Protection.
Recommended Actions to Address the Over-Application of Winter Maintenance
Chemicals
To address the above concerns, the following recommendations are provided to the Lake Erie
Region Source Protection Committee for consideration:
THAT the Province of Ontario explore ways to reduce the factors that contribute to excess
application of winter maintenance chemicals on road ways and parking lots through a review of
the liability framework in Ontario.
THAT the Province of Ontario work with municipalities to strengthen training programs for road
agencies that apply winter maintenance chemicals on roads and sidewalks to reduce application
rates without compromising road safety that would assist with mitigating risks to municipal drinking
water systems.
THAT the Province of Ontario require property owners and contractors responsible for maintaining
safe parking lots and sidewalks be trained and certified in the application of winter maintenance
chemicals.
THAT the Province of Ontario change Prescribed Drinking Water Threats, “the application of road
salt” and “the handling and storage of road salt” to “the application of winter maintenance
chemicals” and “the handling and storage of winter maintenance chemicals”, and define the term
in the regulation.
THAT the Province of Ontario change the Table of Circumstances related to the application of
winter maintenance chemicals to differentiate between application on roads, sidewalks and
parking lots to reflect the different liability issues and the nature of winter maintenance conducted
for each surface type.
AND THAT the Province of Ontario amend the Clean Water Act’s Director’s Technical Rules to
enable municipalities to proactively protect their municipal drinking water supplies from the
application and storage of winter maintenance chemicals.
Increasing Sodium and Chloride Concentrations within Groundwater Drinking Sources in
Lake Erie Source Protection Region
Municipal water supplies within the Lake Erie Source Protection Region (LESPR) have exhibited
increases in chloride and sodium concentrations. Map 1 identifies all municipal supplies within
the LESPR that are impacted by increasing chloride and sodium concentrations. Within LERSPR,
approximately 150 wells are impacted by increasing concentrations of chloride and/or sodium,
where 34 wells have identified chloride and/or sodium as an Issue under the Clean Water Act,
2006 and Technical Rules. Map 1 shows the ICAs for chloride and sodium, along with municipal
supply wells with increasing concentrations. Issue Contributing Areas are delineated for wells with
an Issue and policies apply to address the elevated contaminant concentrations.
The impacted municipal supply wells range from small rural centres (Elora, Fergus – Centre
Wellington, Guelph-Eramosa, Paris – County of Brant) to medium cities (City of Guelph,
Orangeville) to large urban areas (Region of Waterloo). Examples of increasing chloride and
sodium concentrations at municipal supply wells within the LESPR are described below and
include Wells E3 in Elora and F1 in Fergus, the City of Guelph Water Supply Wells, William Street
Wellfield in Waterloo and Well G5 in Cambridge. The Town of Orangeville Water Supply System
is impacted by increasing chloride and sodium concentrations and has defined ICAs that extend
into the LESPR.
Map 1: Lake Erie Region Municipal Supply Wells with Elevated Chloride and Sodium
Concentrations
Increasing Sodium and Chloride Concentrations at Bedrock Groundwater Wells in Wellington
County
The Township of Centre Wellington monitors sodium and chloride concentrations at the nine
municipal wells that service Elora and Fergus. Well Fergus F1 is screened within a bedrock
aquifer with surrounding land primarily urban. Well Elora E3 is screened within a bedrock aquifer
with surrounding land primarily agricultural, with a large manufacturing facility located immediately
north of the well.
Figure 1 and Figure 2 illustrate the increasing and variable trends of chloride and sodium
concentrations at Elora Well E3 and Fergus Well F1. Chloride concentrations at Elora Well E3
and Fergus Well F1 are both above and below half of the Ontario Drinking Water Standards (125
mg/L). Maximum chloride concentrations are noted at Elora Well E3 of 165 mg/L. At Elora Well
E3 and Fergus Well F1 sodium concentrations are increasing, but remain below half of the Ontario
Drinking Water Standards (100 mg/L). Maximum sodium concentrations are noted at Fergus Well
F1 of 93 mg/L. A study completed by Golder Associates (2015) concluded that groundwater at
well F1 appears to be derived mainly from the overburden and shallow bedrock aquifers, while
groundwater at well E3 appears to be derived mainly from the bedrock aquifer. In both cases, the
chloride source is likely from the surface (anthropogenic sources). As a result of the increasing
chloride concentrations to above half of the Ontario Drinking Water Standards and the
anthropogenic origin of the chloride, chloride was identified as an Issue and an ICA was
delineated for both Elora Well E3 and Fergus Well F1.
Figure 1: Chloride concentrations at Elora Well E3 and Fergus Well F1
0
50
100
150
200
250
300
1995 1998 2001 2004 2007 2010 2013 2016 2019Chloride Concentration (mg/L)DateElora E3 Fergus F1 ODWS Half the ODWS
Chloride Ontario Drinking Water Standard
Half the Chloride Ontario Drinking Water Standard
Figure 2: Sodium concentrations at Elora Well E3 and Fergus Well F1
Increasing Sodium and Chloride Concentrations at Bedrock Groundwater Wells in the City of
Guelph
Sodium and chloride concentrations are increasing at several bedrock wells within the City of
Guelph. Figure 3 and Figure 4 below illustrate increasing chloride and sodium trends in select
municipal wells within the City of Guelph. Figure 3 shows chloride concentrations above half the
Ontario Drinking Water Standard for chloride (125 mg/L) at almost all wells, with chloride
concentrations approaching or at the Ontario Drinking Water Standard for chloride of 250 mg/L.
Figure 4 shows sodium concentrations above half the Ontario Drinking Water Standard for
sodium (100 mg/L) at all wells, with sodium concentrations ranging from 120 to 170 mg/L in 2019.
Sodium and chloride are not identified as Drinking W ater Issues at City of Guelph wells. The City
of Guelph will continue to monitor sodium and chloride concentrations.
0
50
100
150
200
250
1995 1998 2001 2004 2007 2010 2013 2016 2019Sodium Concentration (mg/L)Date
Elora E3 Fergus F1 ODWS Half the ODWS
Sodium Ontario Drinking Water Standard
Half the Sodium Ontario Drinking Water Standard
Figure 3: Chloride concentrations at select municipal wells within the City of Guelph
Figure 4: Sodium concentrations at select municipal wells within the City of Guelph
0
50
100
150
200
250
300
350
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020Chloride Concentration (mg/L)Date
Dean Well Park Well Membro Water Well
Burke Well University Well Downey Well Paisley Well
ODWS Half the ODWS
Chloride Ontario Drinking Water Standard
0
50
100
150
200
250
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020Sodium Concentration (mg/L)Date
Dean Well Park Well Membro Well Water Well
Emma Well ODWS Half the ODWS
Sodium Ontario Drinking Water Standard
Increasing Sodium and Chloride Concentrations at Groundwater Wells in the Region of Waterloo
The Region of Waterloo has nine wellfields with elevated concentrations of chloride and sodium
that resulted in the identification of Issues under the Clean Water Act, 2006 and Technical Rules
and delineation of ICAs. Impacted wellfields are generally within the urban areas of Cambridge,
Kitchener and Waterloo. Chloride and sodium concentrations have been measured as high as
750 mg/L and 365 mg/L, respectively, at one municipal wellfield in the Region of Waterloo.
The William Street Wellfield is an example of one of the Waterloo’s wellfields that is impacted by
increasing chloride and sodium concentrations. Figures 5 and 6 below illustrate the increasing
chloride and sodium concentrations at the three water supply wells in the William Street wellfield.
An increasing trend of chloride (Figure 5) is observed dating back to 1975. Current chloride
concentrations are above the Ontario Drinking Water Standard of 250 mg/L with 2019 chloride
concentrations reaching approximately 450 mg/L. An increasing trend of sodium (Figure 6) is
observed dating back to 1980. Current sodium concentrations at two of the three wells are above
the Ontario Drinking Water Standard of 200 mg/L with 2019 sodium concentrations reaching
approximately 240 mg/L.
Figures 5 and 6 also present the results from well G5 of the Pinebush system in Cambridge and
demonstrates the impacts from application of salt on parking lots. This well also shows increasing
chloride and sodium trends from the 1980s. However, the concentrations dramatically increase
in the middle to late 1990s, which is coincident with the construction of a large retail centre and
associated large parking lots immediately adjacent to the well. Currently, chloride and sodium
concentrations are higher than those in the William Street wellfield, being approximately 600 mg/L
and 300 mg/L, respectively.
Figure 5: Chloride concentrations at the William Street and Pinebush Wellfields in the
Region of Waterloo
Figure 6: Sodium concentrations at the William Street Wellfield in the Region of Waterloo
0
100
200
300
400
500
600
1980 1984 1988 1992 1996 2000 2004 2008 2012 2016 2020Chloride Concentration (mg/L)Date
William Street W1B William Street W1C William St W2
Pinebush G5 ODWS Half the ODWS
Chloride Ontario Drinking Water Standard
0
50
100
150
200
250
300
1980 1984 1988 1992 1996 2000 2004 2008 2012 2016 2020Sodium Concentration (mg/L)Date
William St W1B William St W1C William St W2
ODWS Half the ODWS Pinebush G5
Sodium Ontario Drinking Water Standard
Implications of Elevated Sodium and Chloride in the Environment
Elevated and increasing concentrations of chloride and sodium are becoming prevalent in small
rural centre, medium sized cities, and large urban areas. The application of road salt (sodium
chloride) is a common activity across LESPR given winter road conditions.
The application of salt on roads (and parking lots) enters into the environment in several ways.
In many cases, the snow gets plowed onto the road shoulder which either enables it to infiltrate
into the groundwater or the meltwater runs off into surface water features and/or into storm water
management structures. While the primary purpose of these storm water facilities is to manage
wet weather flows, they also receive meltwater during the winter months. If the stormwater
structures include infiltration galleries and/or Low Impact Development (LID) infrastructure, some
of the salty water conveyed to them during the winter months could infiltrate into the subsurface
further exacerbating impacts to groundwater based municipal drinking water systems. Ultimately,
all the winter maintenance chemicals eventually enter the natural water system.
Climate change is resulting in more extreme weather patterns with generally milder winters and
increased frequencies of precipitation freeze/thaw cycles predicted, resulting in increased use of
chemicals for winter road and parking lot maintenance. If left unmanaged, chloride and sodium
from road salt will continue to contaminate drinking water sources.
A summary of negative impacts of road salt use for winter maintenance can be described as
follows:
• increased concentrations of chloride and sodium in surface water and groundwater
drinking water sources impairs the water taste and poses a risk to persons with high blood
pressure and sodium restricted diets;
• premature wear to concrete sidewalks and structures (bridge decks, overpasses) which
reduces overall life of such infrastructure and results in increased capital costs to maintain
them on the order of $250-$480 per tonne of salt applied (Environmental Commissioner
of Ontario, 218). and,
• damage of animal and plant cells’ ability to carry out key ecological processes, changes
to the weight of lake water to block the normal mixing process, which is essential for
oxygen mixing, and harm to soil, gardens, vegetation and trees, which are necessary for
shade as summers get hotter.
The only treatment process available to remove sodium and chloride from water is by reverse
osmosis (desalinization) which is very expensive, energy intensive and creates a large volume of
concentrate waste brine that must be discharged back into the environment. Accordingly, the only
way to minimize the impacts from road salt on water resources and the environment is to reduce
the amount being used.
Liability and Other Factors Influence the Amount of Salt Applied
In 2001, Environment and Climate Change Canada (ECCC) completed an assessment of the
impacts of road salt and concluded that high releases of road salts were having an adverse effect
on freshwater ecosystems, soil vegetation and wildlife. This assessment initiated the risk
management process to address the risks posed to the environment by road salt. Subsequently,
a Code of Practice was developed by ECCC and a parallel Synthesis of Best Practices document
was created by the Transportation Association of Canada. The synthesis is a detailed resource
on winter maintenance practices and supplements the recommendations made within the Code.
The two main recommendations of the Code are the development of salt management plans and
implementation of best management practices. The Code is voluntary, only applies to road
organizations that use more than 500 tonnes of salt per year, and does not apply to application
on parking lots or sidewalks. The ECCC assessment report concluded that application of salt on
parking lots represents less than 10% of the total amount of salt being applied across the country.
However, the contribution of parking lots in urban areas is much greater due to the increased
density of paved surfaces and the higher potential application rates needed to address private
property liability concerns. Specifically, in parts of Cambridge, Kitchener and Waterloo, salt
loading to groundwater from parking lots is equal to or greater than the loading from roads.
Several pieces of legislation provide the legal context for application of winter maintenance
chemicals. For roads, municipal transportation agencies are required under Section 44 of the
Municipal Act to maintain roads in a “reasonable state of repair” and to maintain them in
accordance with the Minimum Maintenance Standards. For building owners and managers, the
Occupier’s Liability Act requires a duty of care to maintain “reasonably” safe conditions for
persons while on their premises. However, unlike for roads, the definition of what is reasonably
safe is not stipulated and there are no standards. For parking lots, what is reasonable is
determined through awareness of legal case studies, which are not too frequent, as most slip and
fall claims arising from winter maintenance on parking lots are settled out of court. In addition, for
private contractors, a settlement made by their insurance company often results in increases in
insurance costs and/or loss of insurance completely. To ensure on-going viability of their
businesses, most contractors will err on the side of caution and over apply salt.
These two pieces of legislation provide a framework for over-application of salt that is condoned
by the public as necessary to ensure the protection of the travelling public. There is little
recognition that this over-application may not be necessary as protection from liability is
paramount. This framework is further facilitated by the following:
• the Ontario Environmental Protection Act exempts salt from being considered a
contaminant if it is used “… for the purpose of keeping the highway safe …” meaning that
appliers of salt do not have to be concerned about any environmental impacts by the
amount they use;
• weather is difficult to predict and the weather that arrives can vary from that forecasted,
which means that applications are often higher than needed in case the conditions are
worse than forecasted;
• the science behind how salt works is poorly understood (i.e. it is the brine that breaks
down ice, not rock salt itself, or that rock salt is not effective in temperatures below -10oC)
or is ignored due to liability concerns;
• there is increasing societal demand to maintain black asphalt in southern Ontario at all
times and conditions, provide alternate forms of travel with associated high winter
maintenance requirements, and addressing accessibility concerns in winter for
accessibility-challenged persons; and
• rock salt is on the order of 40% cheaper than the next cheapest winter de-icing chemical,
forcing most municipalities and private contractors to default to this chemical even though
other chemicals may improve winter maintenance performance with less environmental
impact.
All of the above factors contribute to the public's perception that salt does not affect the
environment and creates a “laissez-faire” attitude towards the presence of salt on paved surfaces.
Factors Influencing Winter Maintenance on Roads
As noted above, the obligations to maintain roads arise from the Municipal Act and Minimum
Maintenance Standards. These provide some level of liability protection against municipalities in
the event of vehicle accidents or slip and fall claims on roads. However, the capacity of each
municipal agency to adopt new and/or implement sophisticated practices varies and many
municipalities have budget pressures which may limit the introduction of these practices. In
addition, the impact of joint-and-several liability often results in municipalities paying the majority
of the costs resulting from an accident even if their contribution to the fault is minimal, further
exacerbating the financial challenges for municipalities. Finally, most municipalities set a single
performance standard for each road class and segment and most if not all municipalities are not
willing to change the standard if the road comes in and out of a vulnerable drinking water
protection area. These issues coupled with the voluntary nature of the ECCC Code could force
municipalities to minimize adoption of practices to meet the Code or not participate at all.
Application on roads also differs from that on parking lots for the following reasons:
• most winter maintenance on roads are performed by municipal staff and/or larger
contracted companies (e.g. province of Ontario) which provide stable working conditions
that can attract long term employees ensuring consistency in approach reducing the need
to train revolving staff;
• there are a relatively modest number of road agencies compared to hundreds and possibly
thousands of private contractors; and
• the passage of cars on roads assists in the break down of the solid winter maintenance
chemicals into the liquid brine needed to break the bond between snow/ice and the
underlying surface, resulting in the need for less salt to be applied.
All of these factors can help reduce the amount of salt applied on roads compared with that
applied on parking lots.
Many road authorities have made considerable improvements in technology, operational
approaches and training to help improve application and reduce impacts to the environment.
However, further changes will be difficult to achieve in part due to the risks associated with liability.
In addition, the benefit of these reductions could be off-set by changes in climate, e.g. more
freezing rain events, which will necessitate changing the approach to winter maintenance on
roads. Further, the expansion of the Minimum Maintenance Standards to sidewalks in 2018 could
result in an overall increase in the amount of salt being applied to the road network. This will
exacerbate the impact to municipal drinking water supply sources. In Ontario, several
organizations are promoting changes to the liability framework including the following:
• the Association of Municipalities of Ontario submitted a letter to the Ontario Attorney
General requesting reform of the joint and several liability framework in Ontario as it relates
to municipalities;
(https://www.amo.on.ca/AMO-Content/Policy-
Updates/2019/AMOSubmitsReporttoAttorneyGeneralonLiabilityandIns).
• a combined working group representing the Ontario Good Roads Association and
Conservation Ontario submitted a letter to the Ontario Attorney General requesting a
review of the liability related to application of winter maintenance chemicals (Appendix
A); and
• the World Wildlife Federation provided comments on the Province of Ontario’s
Environmental Plan as posted on the Environmental Registry advocating for review of the
liability framework in Ontario.
(http://assets.wwf.ca/downloads/ero_roadsalt_final_signon.pdf)
These letters highlight the challenges with the liability framework in Ontario and support the
discussion contained in this report. Undertaking this review in addition to strengthening training
programs for road agencies to reduce winter maintenance chemical application rates without
compromising road safety would assist with mitigating risks to municipal drinking water systems.
Factors Influencing Winter Maintenance on Parking Lots
As persons responsible for parking lots do not have standards or guidance to follow, the approach
to winter maintenance for a particular event is based primarily on their experience which results
in inconsistent application rates and/or levels of service for each parking lot. In most cases,
building parking lots and sidewalks are maintained by private winter maintenance contractors and
the nature of the winter maintenance services is determined by the contract with the property
owner. These contracts often contain an unrealistic level of service requirements, e.g. maintain
bare pavement at all times, which the contractor addresses though over-application of salt and/or
chemical “plowing” which uses excessive amounts of salt to melt all the snow. The contracts often
attempt to assign the liability to the contractor, which is very difficult legally, and may have pricing
structures that financially incentivize the application of salt on the property.
Much of the private winter maintenance contracting industry is performed by small and medium
sized businesses. As a result, and because of the tendering process to compete for clients, they
are less likely to invest in best practices/advanced technologies as part of their operation in order
to make them profitable. The individual contracting company is also trying to maintain their
insurance coverage, have high staff turnover rates which reduces the incentive to invest in staff,
and the competition/bid process results in little sharing of management practices within the
industry. In addition, as contractors are a for-profit business, they will also attempt to maximize
the number of contracts they have which forces them to over apply to meet the contract
requirements in recognition that it could be many hours until they are able to service the property
again. All of these factors contribute to excess application.
The primary purpose of most buildings and properties is not for winter maintenance but rather for
some other manufacturing, service or retail operation. So winter maintenance is seen as a cost
of doing business. For most building owners or tenants, the winter maintenance contract is
awarded to the lowest cost bid which does not encourage contractors to consider alternate
practices as these would require capital investments for new technologies and/or approaches. In
addition, even if the owner/operator were interested in reducing application rates, they would be
exposed to liability in the event of an injury if they had directed the contractor to apply the salt at
a lower rate.
The liability framework and challenges noted above prevent Risk Management Officials from
negotiating Risk Management Plans (RMPs) that require reductions in application rates. Some of
the ways these barriers present themselves have been observed through the implementation of
salt application RMPs in the Region of Waterloo where approximately 1,600 RMPs will need to
be negotiated in chloride and/or sodium ICAs in the current approved Source Protection Plan and
expanding to over 3,000 existing properties in the October 2019 proposed amended plan. These
include the following.
• The approach taken by the Region of Waterloo to negotiate salt application RMPs is to
use a collaborative, education approach in order to secure buy-in and achieve a more self-
sustainable/self-regulating model of enforcement. This is needed because most persons
involved in the negotiation have little to no experience in winter maintenance. This
approach necessitates a greater time commitment as part of the negotiation as a level of
education is required to raise the general knowledge on the impacts of salting to the point
where risk mitigation practices can be implemented effectively.
• Currently, the RMPs for parking lots focus on contractor training and certification, i.e.,
Smart about Salt program, winter maintenance record keeping, and minimizing ice
formation through site assessments. As in many cases these measures do not represent
a drastic shift from current practices and because application rates cannot be stipulated
in the RMP, only a minor amount of reduction in salt loading is likely to occur from these
properties. This is much less than is needed to mitigate the impacts to the Region’s wells
with chloride impacts. Region of Waterloo staff have assessed the reduction in application
rates needed to reduce and or stabilize chloride concentrations based on the amount
currently observed in their supply wells. This amount is on the order of a further 10 percent
reduction in application on roads above and beyond the 25 percent reduction achieved
through advances in technology, and 30 to 50 percent reduction in application rates on
parking lots at four of its well systems. This amount does not include the salt already in
the groundwater that hasn’t made it to the supply wells and will not reach the wells for a
further 10 to 20 years.
• Since application rates cannot be specified in the RMP, it is difficult to require changes in
operational methods and procedures. Examples of more effective practices may include
pre-wetting, liquid application, and/or standardizing application rates. These practices
have been adopted by many road agencies and may represent the most effective
opportunity to achieve salt reduction targets.
As noted for roads, changes to the liability framework would provide building owners and
contractors to consider the impacts to the environment and their assets in addition to liability
considerations. However, unlike road agencies that are meeting ECCC’s Code of Practice, there
is no mechanism to ensure private contractors consider the environment in the determination of
winter maintenance chemical application rates. The Smart About Salt Council has created the
Smart About Salt program that encourages contractors to take training courses to improve their
winter maintenance operations and to become certified demonstrating that they are implementing
the program. And while this is helping to educate property owners and contractors, many of the
recommended practices in the Smart About Salt program are not implemented by contractors due
to the liability issues discussed above.
Opportunities for Liability and Training/Certification Program Changes
Several states in the US including Illinois and New Hampshire have changed the liability
framework to help address the impacts to water resources due to the over-application of salt and
as noted above several organizations are advocating a review of the liability framework in Ontario.
Several other US states including Wisconsin have implemented various training, certification
and/or education programs to help changes in the winter maintenance approach.
Specifically, the approach taken in New Hampshire is worth noting because the approach includes
a combination of liability reform and training/certification. New Hampshire has introduced changes
to the liability framework and developed a training/certification program to address the over-
application of salt. This approach was required to gain permission to extend a state highway
because a nearby lake had elevated chloride and sodium levels due to winter maintenance
chemicals. The legislation requires contractors to undertake a one-day training program and
become certified. In exchange, road and parking lot contractors would be provided partial
protection against slip and fall and/or traffic accidents. This approach provides the liability relief
and knowledge needed to change winter maintenance practices to minimize impact to water
resources.
Changes Needed to the Source Water Protection Director’s Technical Rules
The current Director’s Technical Rules under the Clean Water Act, 2006 provide significant
drinking water threat (SDWT) thresholds based on road density or impervious surfaces. In many
parts of the province, the thresholds did not trigger a SDWT for road salt application, despite a
number of municipal drinking water wells that have increasing sodium and chloride concentration
trends. As such, the original technical approach failed to recognise areas where trends were
present that may result in an ICA. This problem was identified by the Region of Waterloo and an
alternate approach to assessing the threat of road salt application was prepared and implemented
for the Region of Waterloo. These changes were not implemented elsewhere in LESPR.
Similarly, road salt storage thresholds are currently set at 5,000 tonnes outside storage. This
volume far exceeds typical storage volumes found at small to medium municipalities or private
contractors. As a result, there are no known documented SDWTs for road salt storage outside of
an ICA within LESPR. This is despite the fact that there are many municipal and private road salt
storage facilities within wellhead protection areas of lesser volumes.
The practical result of these shortcomings in the Technical Rules is that the prescribed threats for
road salt application and storage only get flagged as significant drinking water threats (SDWTs)
when water quality data for a municipal drinking water system documents an increasing trend in
chloride concentrations and the municipality declares the well as having an issue as defined by
the Technical Rules. Since ICAs are only identified and delineated when there is a demonstrated
water quality concern in a municipal well, this approach to protecting water quality in municipal
drinking water systems becomes reactive rather than proactive.
Another concern is that the current Director’s Technical Rules and Ontario Regulation 287/07 –
General pursuant to the Clean Water Act, 2006 lists the prescribed drinking water threat as “the
application, handling and storage of road salt”. Although road salt is a common term used for
winter maintenance chemicals, the term can be misleading. The term road salt is used
interchangeably with rock salt. Salt application at parking lots or on walkways can be more of a
concern due to over-application than application on roadways. Additionally, road salt commonly
refers to sodium chloride; however, there are many alternative products that are also chloride
based, for example, calcium chloride or magnesium chloride. Strict interpretation of the wording
may lead some readers to consider only salt applied to roads and that is sodium chloride based
is a prescribed drinking water threat pursuant to the Clean Water Act, 2006 and Source Protection
Plans. A simple solution could be to rename the prescribed drinking water threats to application,
handling and storage of winter maintenance chemicals and then define the term in the regulation.
A complementary change to the above would be to make application of winter maintenance
chemicals on roads, parking lots and sidewalks different circumstances in the Table of
Circumstances to reflect the different approach to winter maintenance, the legislative and liability
framework, and the mitigation measures possible associated with each surface type. This would
also help highlight that it is more than just application of winter maintenance chemicals on roads
that is affecting drinking water supply sources.
Since 2017, the Province has been considering changes to the Director’s Technical Rules to
address the shortcomings noted above. Recently, the Province held technical engagement
sessions at the end of November 2019 to consult on proposed changes. Details at the time of
preparing this report are limited, but we understand that the Province intends to lower the
thresholds for the activities and circumstances that result in a significant drinking water threat for
the handling and storage of salt and the application of salt. A summary of the proposed changes
to road salt storage and application are presented in Table 1. Lake Erie Region staff and municipal
representatives have participated in the stakeholder engagement sessions and there will be
opportunity for staff to comment on the proposed rule changes directly with Provincial staff and
through the more formal Environmental Registry process later on.
Table 1: Phase II Technical Rules Project: Proposed Amendments to Road Salt Storage and
Application
Topic Current Approach
Objective of
the
Amendment
Proposed
Amendment Notes Prescribed Drinking Water Threats Road Salt Application Thresholds for
impervious areas that
identify significant
risks are 80% in
WHPAs scored 10
and 8% in IPZs
scored 10.
Use an
improved
scientific
approach to
better identify
areas where
the
application of
road salt and
storage of
road salt may
cause
impairments
to the quality
of drinking
water
sources.
Thresholds for
impervious areas
that identify
significant risks will
be: 30% for WHPAs
scored 10; 6% or
greater for IPZ
scored 10 and; 8%
or greater for IPZ
scored 9 to 10.
New thresholds
were developed
based on the
analysis conducted
in consultation with
municipalities and
SPAs/SPCs. Road Salt Storage Volumes that identify
significant risk are:
500 tonnes for IPZs
scored 10; 5000
tonnes for IPZs
scored 9 or greater, or
WHPAs scored 10 for
uncovered storages;
covered storage can
not be a significant
risk.
Using same scores
of IPZs and WHPAs,
proposed volumes
are:
(1) Any quantity for
uncovered storages;
(2) 100 kg or greater
for covered storage
excluding
engineered facilities,
(3) 500 tonnes or
greater for
engineered facility or
structure.
Engineered facilities:
permanent building
anchored to a
permanent
foundation with an
impermeable floor
and that is
completely roofed
and walled.
Recommended Actions to Address the Over-Application of Winter Maintenance
Chemicals Report Recommendations
To address the above concerns, the following recommendations are provided to the Lake Erie
Region Source Protection Committee for consideration:
THAT the Province of Ontario explore ways to reduce the factors that contribute to excess
application of winter maintenance chemicals on road ways and parking lots through a review of
the liability framework in Ontario.
THAT the Province of Ontario work with municipalities to strengthen training programs for road
agencies that apply winter maintenance chemicals on roads and sidewalks to reduce application
rates without compromising road safety that would assist with mitigating risks to municipal drinking
water systems.
THAT the Province of Ontario require property owners and contractors responsible for maintaining
safe parking lots and sidewalks be trained and certified in the application of winter maintenance
chemicals.
THAT the Province of Ontario change Prescribed Drinking Water Threats, “the application of road
salt” and “the handling and storage of road salt” to “the application of winter maintenance
chemicals” and “the handling and storage of winter maintenance chemicals”, and define the term
in the regulation.
THAT the Province of Ontario change the Table of Circumstances related to the application of
winter maintenance chemicals to differentiate between application on roads, sidewalks and
parking lots to reflect the different liability issues and the nature of winter maintenance conducted
for each surface type.
AND THAT the Province of Ontario amend the Clean Water Act’s Director’s Technical Rules to
enable municipalities to proactively protect their municipal drinking water supplies from the
application and storage of winter maintenance chemicals.
Appendix A:
Letter from Ontario Good Roads Association and Conservation Ontario to
the Ontario Attorney General requesting a review of the liability related to
application of winter maintenance chemicals
1
November 1, 2019
The Honourable Doug Downey
Attorney General of Ontario
McMurtry-Scott Building, 11th Floor
720 Bay Street
Toronto, Ontario
M7A 2S9
Dear Attorney General Downey,
Re: Municipal Liability and Insurance Costs
The excessive use of road salt has been shown to impact our environment including aquatic life and
drinking water sources, and also our infrastructure. In Ontario, several drinking water sources are
identified under the Clean Water Act as being impacted by elevated levels of chloride, a chemical found
in road salt.
In 2016, the Ontario Good Roads Association (OGRA) and Conservation Ontario (CO) established a multi-
stakeholder ‘Salt Vulnerable Areas’ working group, that developed a road salt best practices guidance
document in 2018 for consideration by municipalities of varying capacities and budgets. In 2019, the
OGRA and CO established the ‘Ontario Road Salt Management Advisory Committee’ in order to further
the discussions around the broader policy and legislative framework related to the use of road salt, and
to provide recommendations to help find the balance between environmental considerations and road
safety.
The following recommendations are provided for the consideration of the Attorney General of Ontario:
Address excessive liability issues for municipalities
Ontario municipalities follow a Council approved Level of Service to ensure the safety of the travelling
public, and they proactively work with government agencies and others in order to optimize the amount
of road salt usage that balances public road safety with environmental concerns. However, excessive
liability issues severely impact municipalities (and other road operation authorities) and in many cases
may limit their ability to further adjust the application of road salt in order to meet environmental
legislation that protects water resources.
Therefore it is recommended that the applicable liability framework be reviewed, such that road
operation authorities can continue to ensure road safety while also supporting a further reduction in the
amount of road salt applied.
Establish standards and address excessive liability issues for private contractors
There are many others that also use road salt besides municipalities, such as private contractors
maintaining privately or municipally owned parking lots. The private sector often uses excessive
amounts of road salt, in order to avoid liability claims. Training programs such as ‘Smart about Salt’ are
available to the private sector to help them optimize road salt usage, but these programs are not
mandatory.
2
Therefore, it is recommended that standards for road salt application and storage be established for the
private sector to help reduce road salt reaching our water bodies. Further, it is recommended that the
applicable liability framework be reviewed, such that private contractors can continue to ensure safety
during the winter while also supporting a significant reduction in the amount of road salt applied.
In summary, steps to address liability, combined with standards (where they do not exist) for road salt
application, can help preserve our precious natural resources.
We thank you for the opportunity to provide comments. Please feel free to contact Chitra Gowda
(cgowda@conservationontario.ca) at CO or Fahad Shuja (fahad@ogra.org) at OGRA if you have any
questions.
Sincerely,
Joe W. Tierney
Executive Director
Ontario Good Roads Association
Kim Gavine
General Manager
Conservation Ontario
Sent via email to: doug.downeyco@pc.ola.org; magpolicy@ontario.ca
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: February 6, 2020
REPORT: TR-02/2020 SUBJECT: 2021 Budget Schedule BACKGROUND
Section 290(1) of the Municipal Act requires local municipalities in each year to prepare and
adopt a budget. The Municipality currently prepares three budgets: current year Capital Budget,
rate supported Operating Budget and the 10 -Year Capital Plan. This report presents the
proposed meeting dates for Council review and approval of the above mentioned 2021 Budgets.
The purpose of preparing budgets is to allow Council to develop policy in financial terms and to
assist in setting priorities and establishing service levels for the upcoming year before
expenditures take place.
DISCUSSION
In order to begin developing Bayham’s 2021 Operating Budgets and Capital Plan, Council
approval of the proposed budget schedule is required. The proposed timelines are the same as
prior year timelines to allow for tendering and effective procurement months before 2021
purchases.
Budget Proposed 2021
Budget Review Dates For
Discussion
Start Time
Budget Public Consultation February 6, 2020 - August 31,
2020
2021 and 10 Year Capital
Plan
Tuesday, October 6, 2020
(Special Meeting)
6:30 p.m.
2021 Levy Supported
Operating Budget
Monday January 4, 2021
(Special Meeting)
Thursday, January 14, 2021
(Budget Open House)
6:30 p.m.
6:30 p.m. to 7:00 p.m.
2021 BUDGET CONSULTATIONS
In 2020 staff will continue the practice of posting budget background information explaining the
purpose of the Operating Budget and Capital Budget and the difference between Operating and
Capital expenses. This information will continue to be posted on the 2021 Budget Consultations
portion of the Municipal W ebsite .
During the consultation it will be clear the role of the consultation is to obtain public comment on
the budgets, and ideas for the upcoming budgets for Council consideration. This consultation is
to obtain comments of an advisory nature for Council consideration during budget deliberations.
The same comments will be attached to the respective budget reports as an Appendix.
Notice of consultation will be posted on the Municipal website and posted on the Municipal
Office and Library notice boards. Notice will also be posted on the winter and summer
newsletter in the mail out of February and August tax bills.
POTENTIAL BASE BUDGET IMPACTS
For 2021 the most significant potential base operating budget drivers that may have an impact
are as follows:
•annualization of initiatives undertaken in 2020
•general inflation
•foreign exchange fluctuations
•utility cost increases
•impact of fluctuating fuel costs and costs of petroleum based products
•increased operating charges from approved capital projects
•increased transfers to Reserves and Reserve Funds to fund capital programs based on
10 year capital budget from 2020
•provincial funding level changes
The actual impacts of these items are unknown at this time and will depend on further
information and decisions.
GUIDELINES
Some of the costs identified above can be avoided and others will be directly related to previous
decisions or are uncontrollable. In the interim, staff will be directed to prepare the 2021 Budgets
following past practices with the goal to maintain costs at their current level wherever possible.
These guidelines are an integral part of the budget process to assist staff when reviewing
operational needs and service levels.
CONCLUSION
In order to meet these dates, staff has initiated the 2021 budget process. This will allow staff the
time required to present a responsible, complete, comprehensive, and accurate budget for
Council review and consideration.
R ECOMMENDATION
1.THAT Staff Report TR-02/20 re 2021 Budget Schedule be received for information.
2.AND THAT the proposed Budget Guidelines and meeting dates be approved as set
out in Report TR-02/20.
Respectfully submitted, Reviewed by,
__________________________ __________________________
Lorne James, CPA, CA Paul Shipway, CAO|Clerk
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO|Clerk
DATE: February 6, 2020
REPORT: CAO-05/20
SUBJECT: 2020 MUNICIPAL ASSISTANCE
BACKGROUND:
Annually the Council of the Corporation of the Municipality of Bayham considers resolutions
providing various forms of support to Edison Fest, Watermelon Fest and Beach Fest. Council
also considers resolutions in support of road closures for parade and block parties throughout
the year.
The Municipality has worked to implement a standard approval framework and timeline so all
requests are considered together to permit for early notification of approvals and the ability for
Public Works to make plans pertaining to the allocation of resources and staff to support the
decisions of Council.
Report CAO-05/20 is provided so Council is aware of previous resolutions, the staffing impact of
the resolutions and an effort to establish uniform application of assistance to the various valued
community organizations.
Beachfest resolutions will be dealt with at a later date through a standalone report as a result of
significant changes to the proposed event.
DISCUSSION
Annually, in addition to resolutions passed by Council, the Municipality provides funds from the
Financial Assistance Operating Budget as follows:
•Bayham Historical Society - $2,000
•Straffordville Community Committee - $2,000
•Bayham Beachfest Committee - $2,000
Port Burwell Historical Society - Canada Day Parade & Celebration
2019 RESOLUTION
THAT Event Road Closure Request Form from Port Burwell Historical Society be
received for information;
AND THAT the Council of the Municipality of Bayham approves the request by
the Port Burwell Historical Society for permission to use the streets within Port
Burwell for the Canada Day Parade and Celebration to be held Monday, July 1,
2019 from 11:30 a.m. to 12:45 p.m., subject to the provision of proof of liability
insurance coverage in the amount of $2 million naming the Municipality of
Bayham as additional insured;
AND THAT Wellington Street from Elizabeth Street to Robinson Street, Robinson
Street from Wellington Street to Pitt Street, Pitt Street from Robinson Street to
Erieus Street and Erieus Street from Pitt Street to Wellington Street be
temporarily closed during the parade between 11:30 a.m. – 12:45 p.m.;
AND THAT the County of Elgin be requested to approve use of Wellington Street
from Elizabeth Street to Robinson Street;
AND THAT the Municipality of Bayham Roads Operations Supervisor be directed
to provide the necessary provisions for traffic control and safety;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of
the organizers.
PROPOSED 2020 RESOLUTION
THAT Event Road Closure Request Form from Port Burwell Historical Society be
received for information;
AND THAT the Council of the Municipality of Bayham approves the request by
the Port Burwell Historical Society for permission to use the streets within Port
Burwell for the Canada Day Parade and Celebration to be held day, Wednesday
July 1, 2020 from 11:30 a.m. to 12:45 p.m., subject to the provision of proof of
liability insurance coverage in the amount of $2 million naming the Municipality of
Bayham as additional insured;
AND THAT Wellington Street from Elizabeth Street to Robinson Street, Robinson
Street from Wellington Street to Pitt Street, Pitt Street from Robinson Street to
Erieus Street and Erieus Street from Pitt Street to Wellington Street be
temporarily closed during the parade between 11:30 a.m. – 12:45 p.m;
AND THAT the County of Elgin be requested to approve use of Wellington Street
from Elizabeth Street to Robinson Street;
AND THAT the Municipality of Bayham Roads Operations Supervisor be directed
to provide the necessary provisions for traffic control and safety;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of
the organizers.
All requests for 2020 from the Port Burwell Historical Society have been included in the
proposed resolution.
Royal Canadian Legion Branch 524 - Remembrance Day Parade
2019 RESOLUTION
T HAT Event Road Closure Request Form from Port Burwell / Bayham Legion
Branch 524 be received for information;
AND THAT the Council of the Municipality of Bayham approves the request by
the Port Burwell / Bayham Legion Branch 524 for permission to use the streets
within Port Burwell for the Remembrance Day Parade to be held Sunday,
November 10 , 2019 at 1:30 p.m., subject to the provision of proof of liability
insurance coverage in the amount of $2 million, naming the Municipality of
Bayham as additional insured;
AND THAT Wellington Street from the Legion to Robinson Street, Robinson
Street from Wellington Street to Pitt Street and Pitt Street from Robinson Street to
the Cenotaph, be temporarily closed during the parade between 1:30 p.m.–3:00
p.m.;
AND THAT the County of Elgin be requested to approve use of Wellington Street
from Elizabeth Street to Robinson Street;
AND THAT the Municipality of Bayham Roads Operations Supervisor be directed
to provide the necessary provisions for traffic control and safety.
PROPOSED 2020 RESOLUTION
T HAT Event Road Closure Request Form from Port Burwell / Bayham Legion
Branch 524 be received for information;
AND THAT the Council of the Municipality of Bayham approves the request by
the Port Burwell / Bayham Legion Branch 524 for permission to use the streets
within Port Burwell for the Remembrance Day Parade to be held Sunday,
November 8, 2020 at 1:30 p.m., subject to the provision of proof of liability
insurance coverage in the amount of $2 million, naming the Municipality of
Bayham as additional insured;
AND THAT Wellington Street from the Legion to Robinson Street, Robinson
Street from Wellington Street to Pitt Street and Pitt Street from Robinson Street to
the Cenotaph, be temporarily closed during the parade between 1:30 p.m.–3:00
p.m.;
AND THAT the County of Elgin be requested to approve use of Wellington Street
from Elizabeth Street to Robinson Street;
AND THAT the Municipality of Bayham Roads Operations Supervisor be directed
to provide the necessary provisions for traffic control and safety.
The following items have not been included in the Proposed 2020 Resolution:
a.Police escort, Police or Fire Truck to lead parade
Bayham Beachfest Committee - Port Burwell Santa Claus Parade
2019 RESOLUTION
T HAT the Event Road Closure Request Form from the Bayham Beachfest
Committee for the Port Burwell Santa Claus Parade be received;
AND THAT the Council of the Municipality of Bayham grants permission to use
municipal streets within Port Burwell for parade purposes on Saturday, December
7, 2019 subject to the organizers:
•providing the municipality with proof of liability insurance coverage naming
the Municipality of Bayham as an additional insured, in the minimum
amount of $2,000,000.00;
•obtaining the necessary approvals from the Ontario Provincial Police and
the Bayham Fire Chief (as per completion of the Event Road Closure
Request Form and parade route mapping)
AND THAT Robinson Street from Brock Street to Wellington Street and
Wellington Street from Robinson Street to Elizabeth Street be temporarily closed
during the parade between 6:00 p.m. – 8:00 p.m.;
AND THAT the County of Elgin be requested for permission to use Wellington
Street in Port Burwell between 6:00 p.m. and 8:00 p.m. for the parade;
AND THAT the Municipality of Bayham Roads Operations Supervisor be directed
to provide the necessary provisions for traffic control and safety.
PROPOSED 2020 RESOLUTION
THAT the Event Road Closure Request Form from the Bayham Beachfest
Committee for the Port Burwell Santa Claus Parade be received;
AND THAT the Council of the Municipality of Bayham grants permission to use
municipal streets within Port Burwell for parade purposes on Saturday, December
5, 2020 subject to the organizers:
• providing the municipality with proof of liability insurance coverage naming
the Municipality of Bayham as an additional insured, in the minimum
amount of $2,000,000.00;
• obtaining the necessary approvals from the Ontario Provincial Police and
the Bayham Fire Chief (as per completion of the Event Road Closure
Request Form and parade route mapping)
AND THAT Robinson Street from Pitt Street to Wellington Street and Wellington
Street from Robinson Street to Elizabeth Street be temporarily closed during the
parade between 6:00 p.m. – 8:00 p.m.;
AND THAT the County of Elgin be requested for permission to use Wellington
Street in Port Burwell between 6:00 p.m. and 8:00 p.m. for the parade;
AND THAT the Municipality of Bayham Roads Operations Supervisor be directed
to provide the necessary provisions for traffic control and safety.
All requests for 2020 from the Bayham Beachfest Committee for the Santa Claus Parade have
been included in the proposed resolution.
Straffordville Hall Foundation - Straffordville Santa Claus Parade
2019 RESOLUTION
THAT the Event Road Closure Request Form from the Straffordville Hall
Foundation regarding Straffordville Santa Claus Parade be received;
AND THAT the Council of the Municipality of Bayham grants permission to use
municipal streets within Straffordville for parade purposes on Saturday,
December 14, 2019 subject to the organizers:
• providing the municipality with proof of liability insurance coverage naming
the Municipality of Bayham as an additional insured, in the minimum
amount of $2,000,000.00;
• obtaining the necessary approvals from the Ontario Provincial Police and
the Bayham Fire Chief (as per completion of the Event Road Closure
Request Form and parade route mapping)
AND THAT Heritage Line from Sandytown Road to West Street, Old Chapel
Street from Heritage Line to Main Street, Main Street from Old Chapel Street to
West Street, West Street from Main Street to Third Street, Third Street from West
Street to Plank Road, Plank Road from Third Street to Main Street be temporarily
closed during the parade between 10:30 a.m. – 12:00 p.m.;
AND THAT the County of Elgin be requested for permission to use Plank Road
from Third Street to Main Street and Heritage Line from Sandytown Road to West
Street between 10:30 a.m. and 12:00 p.m. for the parade;
AND THAT the Municipality of Roads Operations Supervisor be directed to
provide the necessary provisions for traffic control and safety.
PROPOSED 2020 RESOLUTION
T HAT the Event Road Closure Request Form from the Straffordville Hall
Foundation regarding Straffordville Santa Claus Parade be received;
AND THAT the Council of the Municipality of Bayham grants permission to use
municipal streets within Straffordville for parade purposes on Saturday,
December 12, 2020 subject to the organizers:
•providing the municipality with proof of liability insurance coverage naming
the Municipality of Bayham as an additional insured, in the minimum
amount of $2,000,000.00;
•obtaining the necessary approvals from the Ontario Provincial Police and
the Bayham Fire Chief (as per completion of the Event Road Closure
Request Form and parade route mapping)
AND THAT Heritage Line from Sandytown Road to West Street, Old Chapel
Street from Heritage Line to Main Street, Main Street from Old Chapel Street to
West Street, West Street from Main Street to Third Street, Third Street from West
Street to Plank Road, Plank Road from Third Street to Main Street be temporarily
closed during the parade between 10:30 a.m. – 12:00 p.m.;
AND THAT the County of Elgin be requested for permission to use Plank Road
from Third Street to Main Street and Heritage Line from Sandytown Road to West
Street between 10:30 a.m. and 12:00 p.m. for the parade;
AND THAT the Municipality of Roads Operations Supervisor be directed to
provide the necessary provisions for traffic control and safety.
All requests for 2020 from the Straffordville Hall Foundation have been included in the proposed
resolution.
Straffordville Community Committee - Watermelon Fest & Parade
2019 RESOLUTION
T HAT the Event Road Closure Request Form from the Straffordville Community
Committee regarding Watermelon Fest and Watermelon Fest Parade be
received;
AND THAT an exemption to permit parking on the west side of Sandytown Road
be granted;
AND THAT Council grants permission to use municipal streets within
Straffordville for parade purposes, on Saturday, August 24, 2019 subject to the
organizers:
•providing the municipality with proof of liability insurance to cover all events
including naming the Municipality of Bayham as an additional insured, in
the minimum amount of $2,000,000.00;
•obtaining the necessary approvals from the Ontario Provincial Police and
the Bayham Fire Chief (as per completion of the Event Road Closure
Request and parade route mapping);
AND THAT Old Chapel Street south from Heritage Line to Main Street and Main
Street to Plank Road be closed from 10:00 a.m. - 5:00 p.m.;
AND THAT Plank Road from the Straffordville School to Third Street, Main Street
from Plank Road to West Street, West Street from Main Street to Third Street,
Third Street from West Street to Plank Road and Heritage Line from West Street
to Sandytown Road be temporarily closed during the parade from 10:00 a.m. –
11:00 am;
AND THAT Council requests permission from the County of Elgin to use Plank
Road from the Straffordville School north to Third Street and Heritage Line from
West Street to the Sandytown Road on August 24, 2019 between 10:00 a.m. and
11:00 a.m. during the parade in Straffordville;
AND THAT the Municipality of Bayham Roads Operations Supervisor be directed
to make the necessary arrangements for traffic control, signage and safety,
installation and removal of extra garbage cans and picnic tables, staff assistance
to clean cement pad (prior to event);
AND THAT for the requirements noted above, quantity and location for drop off
with map be provided to the Municipality one month prior to the event;
AND THAT the cleanup of the park area be the responsibility of the organizers.
AND THAT the Council of the Municipality of Bayham approves, subject to
provision of certificate of liability insurance in the minimum amount of $2 million,
naming the Municipality of Bayham as additional insured:
•Use of the parking lot and cement pad for Watermelon Fest on
August 23 and 24, 2019 (cleanup of park after the event
responsibility of the organizers.
PROPOSED 2020 RESOLUTION
T HAT the Event Road Closure Request Form from the Straffordville Community
Committee regarding Watermelon Fest and Watermelon Fest Parade be
received;
AND THAT an exemption to permit parking on the west side of Sandytown Road
be granted;
AND THAT Council grants permission to use municipal streets within
Straffordville for parade purposes, on Saturday, August 29, 2020 subject to the
organizers:
•providing the municipality with proof of liability insurance to cover all events
including naming the Municipality of Bayham as an additional insured, in
the minimum amount of $2,000,000.00;
•obtaining the necessary approvals from the Ontario Provincial Police and
the Bayham Fire Chief (as per completion of the Event Road Closure
Request and parade route mapping);
AND THAT Old Chapel Street south from Heritage Line to Main Street and Main
Street to Plank Road be closed from 10:00 a.m. - 5:00 p.m.;
AND THAT Plank Road from the Straffordville School to Third Street, Main Street
from Plank Road to West Street, West Street from Main Street to Third Street,
Third Street from West Street to Plank Road and Heritage Line from West Street
to Sandytown Road be temporarily closed during the parade from 10:00 a.m. –
11:00 am;
AND THAT Council requests permission from the County of Elgin to use Plank
Road from the Straffordville School north to Third Street and Heritage Line from
West Street to the Sandytown Road on August 29, 2020 between 10:00 a.m. -
11:00 a.m. during the parade in Straffordville;
AND THAT the Municipality of Bayham Roads Operations Supervisor be directed
to make the necessary arrangements for traffic control, signage and safety,
installation and removal of extra garbage cans and picnic tables, staff assistance
to clean cement pad (prior to event);
AND THAT for the requirements noted above, quantity and location for drop off
with map be provided to the Municipality one month prior to the event;
AND THAT the cleanup of the park area be the responsibility of the organizers.
AND THAT the Council of the Municipality of Bayham approves, subject to
provision of certificate of liability insurance in the minimum amount of $2 million,
naming the Municipality of Bayham as additional insured:
•Use of the parking lot and cement pad for Watermelon Fest on
August 28 and 29, 2020 (cleanup of park after the event
responsibility of the organizers;
•Use of Straffordville Community Centre, the evening of Friday,
August 28, 2020 and Saturday August 29, 2020 from 10:00 a.m. –
10:00 p.m. and Pavilion at the Community Partners rate;
•Use of Straffordville Community Centre Parking Lot.
All requests for 2020 from the Straffordville Community Committee have been included in the
proposed resolution.
Bayham Historical Society – Edison Fest & Annual Edison Dinner & Silent Auction
2019 RESOLUTION
T HAT Special Event Request Form and correspondence from Bayham Historical
Society regarding Vienna Edison Fest, Annual Edison Dinner and Silent Auction
be received for information;
AND THAT the Council of the Municipality of Bayham approves, subject to
provision of certificate of liability insurance in the minimum amount of $2 million,
naming the Municipality of Bayham as additional insured for each event:
•Use of the Vienna Memorial Park including pavilion and food booth
from 9:00 a.m. – 7:00p.m. June 1, 2019;
AND THAT Council direct staff to provide access to food booth, water and utility
panels at the Vienna Memorial Park;
AND THAT Council direct staff to provide up to 35 picnic tables, up to 25 waste
and recycle receptacles, garbage & recycle bags at Vienna Memorial Park, 12+
safety barrier cones;
AND THAT for the requirements noted above, quantity and location for drop off
with map be provided to the Municipality one month prior to the event;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of
the organizers.
PROPOSED 2020 RESOLUTION
T HAT Special Event Request Form from Bayham Historical Society regarding
Vienna Edison Fest, Annual Edison Dinner and Silent Auction be received for
information;
AND THAT the Council of the Municipality of Bayham approves, subject to
provision of certificate of liability insurance in the minimum amount of $2 million,
naming the Municipality of Bayham as additional insured for each event:
•Use of the Vienna Community Centre for Annual Edison Dinner
and Silent Auction November 13, 2020 for preparation and
November 14, 2020 from 4:00 p.m. – 11:00 p.m. at the Community
Partners rate;
•Use of the Vienna Memorial Park including pavilion and food booth
for Vienna Edison Fest June 6, 2020 from 7 :00 a.m. – 8:00p.m.
with a rain date of June 7, 2020;
AND THAT Council direct staff to provide access to food booth, water and utility
panels at the Vienna Memorial Park;
AND THAT Council direct staff to provide up to 35 picnic tables, up to 25 waste
and recycle receptacles, garbage & recycle bags at Vienna Memorial Park, 12+
safety barrier cones;
AND THAT for the requirements noted above, quantity and location for drop off
with map be provided to the Municipality one month prior to the event;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of
the organizers.
All requests from Bayham Historical Society regarding Vienna Edison Fest, Annual Edison
Dinner and Silent Auction have been included in the proposed resolution.
Bayham Historical Society - Vienna Walking/Driving Tour - Talbot Trail of Yard Sales -
Christmas Tree Lighting & Caroling
201 9 RESOLUTION
T HAT Special Event Request Form and correspondence from Bayham Historical
Society regarding various events be received for information;
AND THAT the Council of the Municipality of Bayham approves the use of the
Vienna Memorial Park, subject to provision of certificate of liability insurance in
the minimum amount of $2 million, naming the Municipality of Bayham as
additional insured for each event:
•Vienna Walking/Driving Tour, Sunday July 14, 2019 from 2:00
p.m. – 4:00 p.m.;
•Talbot Trail of Yard Sales, Saturday, August 17, 2019 (rain date
Sunday, August 18, 2019) from 8:00 a.m. – 3:00 p.m.;
•Light up the Park, Saturday, November 23, 2019 from 7:00 p.m. –
9:00 p.m.;
AND THAT Council direct staff to provide access to food booth, pavilion; 5-10
extra picnic tables; waste and recycle receptacles, garbage and recycle bags;
water and utility panels at the Vienna Memorial Park for each event;
AND THAT for the requirements noted above, quantity and location for drop
off with map be provided to the Municipality one month prior to the event;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of
the organizers.
PROPOSED 2020 RESOLUTION
T HAT Special Event Request Form from Bayham Historical Society regarding
various events be received for information;
AND THAT the Council of the Municipality of Bayham approves the use of the
Vienna Memorial Park, subject to provision of certificate of liability insurance in
the minimum amount of $2 million, naming the Municipality of Bayham as
additional insured for each event:
•Vienna Walking/Driving Tour, Sunday July 12, 2020 from 2:00
p.m. – 4:00 p.m.;
•Talbot Trail of Yard Sales, Saturday, August 15, 2020 (rain date
Sunday, August 16, 2020) from 8:00 a.m. – 3:00 p.m.;
•Light up the Park, Saturday, November 21, 2020 from 7:00 p.m. –
9:00 p.m.;
AND THAT Council direct staff to provide access to food booth, pavilion; 5-10
extra picnic tables; waste and recycle receptacles, garbage and recycle bags;
water and utility panels at the Vienna Memorial Park for each event;
AND THAT for the requirements noted above, quantity and location for drop
off with map be provided to the Municipality one month prior to the event;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of
the organizers.
All requests for 2020 from the Bayham Historical Society regarding Vienna Walking/Driving Tour
-Talbot Trail of Yard Sales - Christmas Tree Lighting & Caroling have been included in the
proposed resolution.
Bayham Historical Society – Edison Mystery Cruise
201 9 RESOLUTION
T HAT Special Event Request Form and correspondence from Bayham
Historical Society regarding Edison Mystery Cruise be received for
information;
AND THAT the Council of the Municipality of Bayham approves, subject to
provision of certificate of liability insurance in the minimum amount of $2
million, naming the Municipality of Bayham as additional insured for each
event:
•Use of the Edison Field Saturday July 20, 2019 from 9:00 a.m.
–8:00 p.m.;
AND THAT Council direct staff to provide up to 20 picnic tables, 10 waste and
recycle receptacles garbage & recycle bags and safety barrier cones;
AND THAT for the requirements noted above, quantity and location for drop
off with map be provided to the Municipality one month prior to the event;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of
the organizers.
PROPOSED 2020 RESOLUTION
T HAT Special Event Request Form from Bayham Historical Society regarding
Edison Mystery Cruise be received for information;
AND THAT the Council of the Municipality of Bayham approves, subject to
provision of certificate of liability insurance in the minimum amount of $2
million, naming the Municipality of Bayham as additional insured for each
event:
•Use of the Vienna Community Centre on Saturday July 18,
2020 from 8:00 a.m. – 8:00 p.m. at the Community Partners
rate;
•Use of the Edison Field Saturday July 18, 2020 from 8:00 a.m.
–8:00 p.m.;
AND THAT Council direct staff to provide up to 20 picnic tables, 10 waste and
recycle receptacles garbage & recycle bags and safety barrier cones;
AND THAT for the requirements noted above, quantity and location for drop
off with map be provided to the Municipality one month prior to the event;
AND THAT clean-up of all areas and any costs thereof, be the responsibility of
the organizers.
All requests for 2020 from Bayham Historical Society regarding Edison Mystery Cruise Poker
Run have been included in the proposed resolution.
EarlyON Child and Family Centre St. Thomas Elgin – Straffordville Teddy Bear Picnic and
EarlyON Summer Park Programs – Straffordville Park and Port Burwell Pavillion
201 9 RESOLUTION
THAT correspondence from EarlyON Child and Family Centre – St. Thomas Elgin be
received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham grants permission
for the EarlyON Child and Family Centre – St. Thomas Elgin to use the Straffordville
Community Centre, at the Community Partners rate and the Pavilion and Green Space on
Wednesday, July 17, 2019 from 8:30 a.m. – 2:00 p.m. for the Teddy Bear Picnic, the Port
Burwell Library Pavilion Thursday mornings from 9:00 a.m. – 12:00 p.m. for the months of
July and August and the Straffordville Pavilion Friday mornings from 9:00 a.m. – 12:00 p.m.
for the months of July and August, subject to provision of liability insurance certificate in the
minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional
insured;
AND THAT the cleanup of the park area and pavilions be the responsibility of the
organizers.
PROPOSED 2020 RESOLUTION
THAT Special Event Request Form from EarlyON Child and Family Centre – St. Thomas
Elgin be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham grants permission
for the EarlyON Child and Family Centre – St. Thomas Elgin to use the Straffordville
Community Centre, at the Community Partners rate and the Pavilion and Green Space on
Wednesday, July 15, 2020 from 9:00 a.m. – 3:00 p.m. for the Teddy Bear Picnic, the Port
Burwell Pavilion Thursday mornings from 9:00 a.m. – 12:00 p.m. beginning the week of
July 6, 2020 until Friday, August 21, 2020 and the Straffordville Pavilion Friday mornings
from 9:00 a.m. – 12:00 p.m. beginning the week of July 6, 2020 until Friday, August 21,
2020 subject to provision of liability insurance certificate in the minimum amount of
$2,000,000.00 naming the Municipality of Bayham as additional insured;
AND THAT vehicle access to the Straffordville Pavilion and Green Space be granted for
the purpose of unloading items;
AND THAT the cleanup of the park area and pavilions be the responsibility of the
organizers.
All requests for 2020 from the EarlyON Child and Family Centre – St. Thomas Elgin have been
included in the proposed resolution.
R ECOMMENDATION
1.THAT Report CAO-05/20 re 2020 Municipal Assistance be received for information.
Respectfully Submitted by:
Paul Shipway
CAO|Clerk
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO|Clerk
DATE: February 6, 2020
REPORT: CAO-08/20
SUBJECT: E-COMMERCE
BACKGROUND
On December 16, 2004, the Council of the Corporation of the Municipality of Bayham passed By-
law No. 2004 -112, being a by-law to authorize the execution of an Agreement with Moneris
solutions Corp. for Debit Machine Services (Agreement No. 0173).
On April 19, 2018, the Council of the Corporation of the Municipality of Bayham considered Report
CAO-40/18 re Laserfiche automation and digitization efforts.
DISCUSSION
On September 7, 2017, the Municipality of Bayham was recognized as the recipient of the 2017
E.A. Danby Award for Municipal Administration for its Digital Knowledge Management Strategy
–Small, Rural Municipal Administrative Modernization & Innovation.
On February 26, 2019 at the annual Ontario Good Roads Association Conference Mr. Steve
Adams, Road Operations Supervisor and Mr. Ed Roloson, Manager of Capital Projects|
Water/Wastewater received the John Niedra Award for Innovative Service Delivery,
Maintenance and Construction Activity for the Municipality of Bayham design and
implementation of a custom, strategic digital knowledge management database with advanced
automation and workflow capabilities deployed in the Municipality of Bayham Public Works
Department.
The Municipality of Bayham has shown a commitment to service enhancement and efficiency.
The next step in the service evolution within the Municipality of Bayham is the utilization of e-
commerce functionality within online Laserfiche Forms. Moneris has an epayment and credit
card module called Paymentus.
The utilization of a payment gateway allows the Municipality to:
•Manage a single contract
•Provide more payment options for customers
•Receive a consistent payment experience across all payment channels and bill types
•Eliminate multi-vendor hassles
During 2020, staff would like to commence e-commerce initiatives centered around:
•Dog Tags
•Tac Certificates
•Compliance Certificates
•Tax & Utility Payments
The concept would provide additional service and payment options to persons unable or who
find it inconvenient to attend the Municipal Office. At the same time, all existing service and
payment options would be retained. Persons who utilize the credit card payment option would
pay the convenience fee for the same, established by and retained by the payment gateway
provider, while the Municipality would fund the monthly fee as it currently does for debit
services.
RECOMMENDATION
1.THAT Report CAO-08/20 re E-Commerce be received for information;
2.AND THAT staff be directed to proceed with implementation of E-Commerce initiatives
in 2020, including the utilization of credit card payments;
3.AND THAT staff be directed to bring forward a by-law for Council consideration to
implement an E-Commerce payment gateway;
4.AND THAT staff be directed to bring forward a by-law for Council consideration to
amend the Rates & Fees By-law to incorporate the collection of convenience fees
associated with credit card payments.
Respectfully Submitted by:
Paul Shipway
CAO|Clerk
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-006
BEING A BY-LAW TO FURTHER AMEND BY-LAW NO. 2019-017
A BY-LAW TO APPOINT BOARD AND COMMITTEE MEMBERS
WHEREAS the Council of the Municipality of Bayham on the 7th day of March, 2019 enacted By-Law
No. 2019-017, being a by-law to appoint Board and Committee Members;
AND WHEREAS the Council of the Municipality of Bayham did by By-Law No. 2019-027 and By-Law
No. 2019-040 amend By-Law No. 2019-017;
AND WHEREAS the Council of the Municipality of Bayham deems it necessary to further amend By-
law 2019-017;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
THAT Schedule “A” to By-law 2019-017 to appoint Board and Committee Members for the Municipality
of Bayham be amended as follows:
THAT the following names be removed from Section 10-c Calton Cemetery Board Committee:
i. Joanne Oostrom
ii. Bill Oostrom
THAT in all other respects, By-law 2019-017 is hereby confirmed and remains unchanged;
AND THAT this by-law shall come into force and take effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF
FEBRUARY 2020.
______________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-007
BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT
BETWEEN THE MUNICIPALITY OF BAYHAM AND FROESE EXCAVATING
LTD. FOR THE PROVISION OF DRAINAGE WORKS FOR THE STEWART
DRAIN NO. 2 IN THE MUNICIPALITY OF BAYHAM PURSUANT TO
PROVISIONS OF THE DRAINAGE ACT, CHAPTER D.17, R.S.O. 1990 AS
AMENDED.
WHEREAS the Council of the Municipality of Bayham deems it expedient to authorize
the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality,
for the provision of drainage works of the Stewart Drain No. 2 based on and in
accordance with the terms and conditions of the tender accepted;
AND WHEREAS the Corporation of the Municipality of Bayham (the “Municipality”)
desires to enter into an agreement with Froese Excavating Ltd. for construction of the
Stewart Drain No. 2 in accordance with the Contract as prepared by Spriet Associates;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as
follows:
1. THAT the Municipality enter into and execute an agreement with Froese
Excavating Ltd. for construction of the Stewart Drain No. 2 in accordance with the
Contract attached hereto as Schedule “A” and forming part of this By-Law;
2. THAT the Mayor and the Clerk of the Municipality are hereby authorized and
directed on behalf of the Municipality to execute all documents as may be
required to give effect to these presents;
3. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST SECOND AND THIRD TIME AND FINALLY PASSED THIS 6TH DAY
OF FEBRUARY 2020.
_____________________________
Mayor
_____________________________
Clerk
AMENDMENT NUMBER 25
TO THE OFFICIAL PLAN
OF THE
MUNICIPALITY OF BAYHAM
SUBJECT: Antonia Van Leeuwen and Best Line Farms Ltd.
54728 and 54744 Best Line
The following text constitute Amendment
Number 25 to the Official Plan of the
Municipality of Bayham
OFFICIAL PLAN
OF THE
MUNICIPALITY OF BAYHAM
THE below text change constituting Amendment No. 25 to the Official Plan of the Municipality of
Bayham was prepared upon the recommendation of the Council of the Municipality of Bayham
after evaluation of public input pursuant to the provisions of the PLANNING ACT.
THIS Amendment was adopted by the Council of the Corporation of the Municipality of Bayham
by By-law No. 2020-008, in accordance with Section 17 of the PLANNING ACT , on the 6th day of
February 2020.
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-008
THE Council of the Corporation of the Municipality of Bayham, in accordance with the provisions
of the PLANNING ACT , hereby enacts as follows:
1) THAT Amendment No. 25 to the Official Plan of the Municipality of Bayham consisting of
the site-specific text description of the location of the lands is hereby adopted.
2) THAT the Clerk is hereby authorized and directed to make application to the County of
Elgin for approval of the aforementioned Amendment No. 25 to the Official Plan of the
Municipality of Bayham.
3) THAT no part of this By-law shall come into force and take effect until approved by Elgin
County.
ENACTED AND PASSED this 6th day of February 2020.
MAYOR CLERK
CERTIFIED that the above is a true copy of By-law No. 2020 -008 as enacted and passed by the
Council of the Corporation of the Municipality of Bayham.
CLERK
OFFICIAL PLAN
OF THE MUNICIPALITY OF BAYHAM
AMENDMENT NO. 25
1. PURPOSE
The purpose of the Official Plan amendment is to change the land use designation for 27
ha (68 acres) of land is to permit, specific to the site, the creation of a second surplus
dwelling lot and residential use on the lot in the Official Plan of the Municipality of Bayham.
2. LOCATION
The area affected by this amendment is a farm parcel in an agricultural area, bounded by
a railway line to the north, located on the north side of Best Line, west of Somers Road
and known municipally as 54728 and 54744 Best Line.
3. BASIS OF THE AMENDMENT
The subject lands are characterized as cultivated field with a ditch/creek crossing the site
diagonally east to west, comprising a dwelling, shed and two barns. New residential uses
are not permitted in the ‘Agriculture’ designation except in the case of surplus farm
dwelling severances and only one surplus severance is permitted for each original farm
parcel.
The farm operation consolidated the parcel in 2011 and it has been surplus to its needs
since that time. There were two dwellings existing at the time of consolidation which is a
unique situation. The dwelling is surplus to the needs of the farm operation, has existed
for more than ten (10) years and the farm operation includes a dwelling within the
Municipality. There was a previous residential lot severance from the original farm parcel
for surplus farm dwelling, known as 54704 Best Line. The policies of the Bayham Official
Plan Section 2.1.7 do not permit a second lot to be created, however, this is a unique
situation where more than one dwelling existed at the time of consolidation.
4. DETAILS OF THE AMENDMENT
a) Section 2.1.7 of the Official Plan of the Municipality of Bayham is hereby amended by
adding the following sub-section:
2.1.7.6 Notwithstanding Section 2.1.1.2 and Section 2.1.7.1, the existing dwelling located
in Part S½, Lot 9, Concession 10, and known municipally as 54728 Best Line,
may be severed as a surplus farm dwelling and zoned for residential use,
whereas a new lot represents the second surplus farm dwelling severance from
the original farm parcel known municipally as 54744 Best Line, and whereas new
lots and new residential uses are not permitted in the Agriculture designation.
b) The lands subject to this Amendment and designated “Agriculture” may be used,
developed and zoned in accordance with surplus farm dwelling policies of Section 2.1.7
of the Official Plan, as amended.
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020-009
BEING A BY-LAW TO AUTHORIZE THE
EXECUTION OF A SITE PLAN AGREEMENT BETWEEN
TIMOTHY EMERSON AND TAMI-LEE EMERSON AND
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
WHEREAS Section 41 of the Planning Act, R.S.O. 1990, c. 13, as amended, provides, in part,
that, where in an Official Plan an area is shown or described as a proposed site plan control
area, the Council of the local municipality in which the proposed area is situate may, by by-law,
designate the whole or any part of such area as a site plan control area;
AND WHEREAS the Municipality of Bayham has enacted a Site Plan Control Area By-law
2016-047 pursuant to Section 41 of the said Planning Act.
AND WHEREAS Section 41 of the said Planning Act, as cited above, provides that no person
shall undertake any development in an area designated as subject to site plan control pursuant
to a by-law enacted under that section without first having received approval, as the Council
may determine, of the following:
1. Plans showing the location of all buildings and structures to be erected and showing the
location of all facilities and works to be provided in conjunction therewith and of all facilities and
works required under clause (7) (a).
AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it
necessary to enter into a Site Plan Agreement with Thames Valley District School Board.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute
the Site Plan Agreement between The Corporation of the Municipality of Bayham and
Timothy Emerson and Tami-lee Emerson affixed hereto and forming part of this By-law
as Schedule “A”.
2. THAT the executed agreement be registered at the owner’s expense against the land to
which it applies under the Land Titles Registry Elgin # 11.
READ A FIRST AND SECOND TIME this 6th day of February 2020 .
READ A THIRD TIME AND FINALLY PASSED this 6th day of February 2020.
_____________________________ ___________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. Z699-2020
VANQUAETHEM FARMS LTD.
BEING A BY-LAW TO AMEND BY -LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to
amend Zoning By-law No. Z456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending
Schedule “A” Map No. 2, by changing the zoning symbol on the lands from Agriculture
(A1) to Rural Residential (RR), which lands are outlined in heavy solid lines and marked
RR on Schedule “A” to this By-law, which schedule is attached to and forms part of this
By-law.
2) THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the
time prescribed by the Planning Act and regulations pursuant thereto, upon the
expiration of the prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the
approval of the Local Planning Appeal Tribunal.
READ A FIRST TIME AND SECOND TIME THIS 6th DAY OF FEBRUARY 20 20.
READ A THIRD TIME AND FINALLY PASSED THIS 6th DAY OF FEBRUARY 20 20.
MAYOR CLERK
Z699 -2020
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. Z700-2020
RETSINAS
BEING A BY-LAW TO AMEND BY -LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to
amend Zoning By-law No. Z456-2003, as amended;
THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule
“B” Corinth, by deleting from the Hamlet Residential – holding (HR(h1/h 4)) Zone and adding to
the Hamlet Residential (HR) Zone those lands outlined in heavy solid lines and marked HR on
Schedule “B” Corinth to this By-law, which is attached to and forms part of this By-law.
2) THIS By-law shall come into force on the date of passing.
READ A FIRST TIME AND SECOND TIME THIS 6th FEBRUARY 2020.
READ A THIRD TIME AND FINALLY PASSED THIS 6th FEBRUARY 2020.
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2020 - 010
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
COUNCIL MEETING HELD FEBRUARY 6, 2020
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held February 6, 2020 is hereby adopted
and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 6th day of February,
2020.
____________________________ _____________________________
MAYOR CLERK