The URL can be used to link to this page

Home My WebLink AboutJanuary 16, 2020 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, January 16, 2020 7:00 p.m. 7:30 p.m. – Public Meeting – Planning A. Kevan and Phyllis Rouse 4664 Plank Rd. B. VanQuaethem Farms Ltd. 8:00 p.m. – Court of Revision – ETBO Drain 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held December 19, 2019 B. Statutory Planning Meeting held December 19, 2019 re Bruner C. Statutory Planning Meeting held December 19, 2019 re Zoning By-law Review D. Drainage Public Meeting held December 19, 2019 re ETBO Drain E. Court of Revision held December 19, 2019 re Stewart Drain No. 2 F. Special Meeting – Budget held January 6, 2020 7. MOTIONS AND NOTICE OF MOTION A. Motion re Transition to Full Producer Responsibility WHEREAS the amount of single-use plastics leaking into our lakes, rivers and waterways is a growing area of public concern; WHEREAS reducing the waste we generate and reincorporating valuable resources from our waste stream into new goods can reduce GHGs significantly; WHEREAS the transition to full producer responsibility for packaging, paper and paper products is critical to reducing waste, improving recycling and driving better economic and environmental outcomes; WHEREAS the move to a circular economy is a global movement, and that the transition of Blue Box programs would go a long way toward this outcome; 2020 Council Agenda January 16, 2020 2 WHEREAS the Municipality of Bayham is supportive of a timely, seamless and successful transition of Blue Box programs to full financial and operational responsibility by producers of packaging, paper and paper products; AND WHEREAS the Association of Municipalities of Ontario has requested municipal governments with Blue Box programs to provide an indication of the best date to transition our Blue Box program to full producer responsibility; THEREFORE BE IT RESOLVED: THAT the Municipality of Bayham would like to transition their Blue Box program to full producer responsibility January 1, 2023. AND THAT this decision is based on the following rationale: 1. The Municipality of Bayham collection and processing contract expires June 1, 2023. AND THAT the Municipality of Bayham would not be interested in providing collection services to Producers should we be able to arrive at mutually agreeable commercial terms. 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Court of Revision Disposition re Stewart Drain No. 2 B. Notice of Court of Revision re ETBO Drain C. Notice of Public Meeting re Proposed Official Plan Amendment – Rouse D. Notice of Public Meeting re Proposed Zoning By-Law Amendment – VanQuaethem Farms Ltd. 2020 Council Agenda January 16, 2020 3 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-01/20 by Bill Knifton, Chief Building Official|Drainage Superintendent re 4th Quarter Report B. Report DS-03/20 by Bill Knifton, Chief Building Official|Drainage Superintendent re Vienna Line Drain Award Contract C. Report DS-04/20 by Bill Knifton, Chief Building Official|Drainage Superintendent re Chalk Drain Award Contract D. Report DS-05/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Consent Application E90/19 Thiessen E. Report DS-06/20 by Bill Knifton, Chief Building Official|Drainage Superintendent re Petition for Drainage F. Report DS-07/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Zoning Amendment Application – Bruner Zoning By-law Z697-2020 G. Report DS-08/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Consent Application E93/19 Penner H. Report DS-09/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Zoning By- law 5-Year Review Amendments – Bayham Zoning By-law Z698-2020 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Ministry of Children, Community and Social Services re Poverty Reduction Strategy B. Ministry of Energy, Northern Development and Mines re Natural Gas Expansion Support Program C. Long Point Region Conservation Authority re Notice of Public Information Centre No. 2 D. Ontario Energy Board Notice to Customers of Enbridge Gas Inc. E. Municipality of Bayham – 2020 Budget Infographic F. Long Point Region Conservation Authority minutes of meeting held November 13, 2019 G. Long Point Region Conservation Authority minutes of meeting held December 4, 2019 H. Elgin County Council minutes of meetings held December 10 & 12, 2019 2020 Council Agenda January 16, 2020 4 11.1.2 Requiring Action A. Ministry of Agriculture, Food and Rural Affairs re Municipality of Bayham Quality of Place Initiative B. Federal Economic Development Agency for Southern Ontario re application to FedDev Ontario to support tourism-related project under the Canadian Experiences Fund 11.2 Reports to Council A. Report CAO-01/20 by Paul Shipway, CAO|Clerk re Ontario Community Infrastructure Fund (OCIF) – Formula Funding B. Report CAO-02/20 by Paul Shipway, CAO|Clerk re Capital Item No. FA-01 Port Burwell Library HVAC C. Report CAO-03/20 by Paul Shipway, CAO|Clerk re Capital Item No. FA-03 Public Works Salt Storage Shed D. Report CAO-04/20 by Paul Shipway, CAO|Clerk re 6342 Plank Rd. 12. BY-LAWS A. By-Law No. 2019-093 Being a provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Stewart Drain No. 2 (This by- law follows the recommendation in Report DS-71/19 by Bill Knifton, Chief Building Official|Drainage Superintendent during the public meeting of November 21, 2019) Third and Final Reading B. By-Law No. 2020-001 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and RBC Royal Bank for the provision of banking services C. By-Law No. 2020-004 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and PBR Excavating Inc. for the provision of drainage works for the Vienna Line Drain in the Municipality of Bayham pursuant to provisions of the Drainage Act, Chapter D.17 R.S.O. 1990 as amended (This by-law follows the recommendation in Report DS-03/20 by Bill Knifton, Chief Building Official|Drainage Superintendent during the regular meeting of January 16, 2020) D. By-Law No. 2020-005 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Cassidy Construction for the provision of drainage works for the Chalk Drain in the Municipality of Bayham pursuant to provisions of the Drainage Act, Chapter D.17 R.S.O. 1990 as amended (This by-law follows the recommendation in Report DS-04/20 by Bill Knifton, Chief Building Official|Drainage Superintendent during the regular meeting of January 16, 2020) 2020 Council Agenda January 16, 2020 5 E. By-Law No. Z697-2020 Being a by-law to further amend By-law No. Z456-2003 (This by- law follows the recommendation in Report DS-07/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of January 16, 2020) F. By-Law No. Z698-2020 Being a by-law to further amend By-law No. Z456-2003 (This by- law follows the recommendation in Report DS-09/20 by Margaret Underhill, Deputy Clerk|Planning Coordinator during the regular meeting of January 16, 2020) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS A. Delegation of Authority – Overall Responsible Operator (ORO) 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2020-002 Being a by-law to confirm all actions of Council 16. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, December 19, 2019 7:00 p.m. 7:30 p.m. – Public Meeting – Planning – Zoning A. Zoning By-law Amendment - Bruner B. Zoning By-law Review 8:00 p.m. – Public Meeting – Drainage A. ETBO Drain B. Court of Revision – Stewart Drain No. 2 PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO | CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK | PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL| DRAINAGE SUPERINTENDENT BILL KNIFTON FIRE CHIEF|BY-LAW ENFORCEMENT OFFICER RANDY WHITE 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS A. Councillor Donnell commented on the Christmas dinner held at the Port Burwell School. B. Councillor Chilcott wished all a Merry Christmas and Happy Holiday Season. 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held December 5, 2019 2019 Council Minutes December 19, 2019 2 B. Statutory Planning Meeting held December 5, 2019 re C & E Hoover Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the minutes of the Regular Meeting held December 5, 2019 and Statutory Planning Meeting re C & E Hoover held December 5, 2019 be received for information. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report FR-05/19 by Randy White, Fire Chief|By-law Enforcement Officer re Emergency Alerting System Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report FR-05/19 re Enforcement Alerting System be received for information; AND THAT Council authorize staff to enter into an agreement for the provision of a Municipal Emergency Notification System with IceSoft Technologies for a 60-day free trial and a one year term. CARRIED 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Dennis J. Bruner, Part Lot 26, Concession 1, Plan 11R-10026 B. Notice of Second Public Meeting re Municipality of Bayham Zoning By-law Review 2019 Council Minutes December 19, 2019 3 C. Notice of Passing of Zoning By-Law Z696-2019 re Phil Mauer/M.G. Leasing Inc. D. Notice of Public Meeting re ETBO Drain E. Notice of Court of Revision re Stewart Drain No. 2 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT correspondence items 10.1.1-A – 10.1.1-E be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. City of Stratford Resolution in Support of Conservation Authorities B. Ontario Provincial Police Municipal Policing Bureau News Bulletin C. Elgin County Council minutes of meeting held November 26, 2019 D. Long Point Region Conservation Authority minutes of meeting held November 6, 2019 E. Municipality of Bayham Notice re January 2, 2020 Council Meeting Cancellation Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence items 11.1.1-A – 11.1.1-E be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-70/19 by Paul Shipway, CAO|Clerk re T:GO – Intercommunity Transit Project Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report CAO-70/19 re T:GO Intercommunity Transit Project be received for information. CARRIED 2019 Council Minutes December 19, 2019 4 Council recessed for a break and the public meetings at 7:24 p.m. and reconvened at 8:09 p.m. 12. BY-LAWS A. By-Law No. 2019-097 Being a provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the ETBO Drain (This by-law follows the recommendation in Report DS-76/19 by Bill Knifton, Chief Building Official|Drainage Superintendent during the public meeting of December 19, 2019) First and Second Reading Only B. By-Law No. 2019-101 Being a by-law to authorize cost recovery (fees) with respect to fire department specific response C. By-Law No. 2019-102 Being a by-law to further amend By-Law No. 2019-025 a by-law to establish and require the payment of fees for the information, services, activities and use of municipal property D. By-Law No. 2019-103 Being a by-law to provide for an Interim Tax Levy E. By-Law No. 2019-104 Being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2020 Moved by: Councillor Froese Seconded by: Councillor Donnell THAT By-Law No. 2019-097 be read a first and second time only; AND THAT By-Law No. 2019-101, 2019-102, 2019-103 and 2019-104 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS A. Request from Port Burwell Firefighters Association re ice rink Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council of the Corporation of the Municipality of Bayham approve the placement of the Outdoor Skating Rink at the Port Burwell Ball Diamond, 55461 Nova Scotia Line and access to the light panel; AND THAT Council approves the Fire Department providing water for the initial flooding of the rink. CARRIED 2019 Council Minutes December 19, 2019 5 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-105 Being a by-law to confirm all actions of Council Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Confirming By-Law No. 2019-105 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the Council meeting be adjourned at 8:14 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, December 19, 2019 7:30 p.m. Zoning By-law Amendment – Bruner PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO | CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK | PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL| DRAINAGE SUPERINTENDENT BILL KNIFTON IBI GROUP PLANNING CONSULTANT PAUL RILEY SIGNED IN ATTENDEES: Rick & Nancy Butcher Dennis Bruner Catherine Prong Eleonore Vanderven 1. CALL TO ORDER Mayor Ketchabaw called the public meeting to order at 7:30 p.m. and asked those in attendance for this Planning Public Meeting regarding a Zoning By-Law Amendment application by Dennis J. Bruner to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT Application submitted by Dennis J. Bruner The purpose of the public meeting is to change the zoning on a 29 ha (71.8 acres) parcel of land from an Agriculture (A1) zone to a site-specific Agriculture (A1-XX) zone to permit cannabis cultivation and cannabis cultivation, outdoor use for a federally licensed indoor (greenhouses) and outdoor cultivation of cannabis operation as a permitted use in Zoning By-law Z456-2003. The subject lands are located at Part Lot 26, Concession 1, Plan 11R- 10026, Godby Rd., east side, south of Glen Erie Line. 2019 Statutory Planning Minutes December 19, 2019 The effect of the by-law will be to allow cannabis cultivation and cannabis cultivation, outdoor use as permitted use for the cultivation and harvesting of cannabis, but does not permit cannabis processing use. 5. PUBLIC PARTICIPATION Nancy Butcher stated opposition due to smell and health concerns resulting from smell, increased traffic, potential crime. Eleonore Vanderven stated opposition due to increased traffic with limited police patrol, smell and effects of smell on health, increase of crime and decrease of property value. Catherine Prong stated opposition due to smell, health, trucking, increased traffic, transient labour, criminal activity and decrease of property value. Ms. Prong also commented on the notice process. Dennis Bruner, applicant, stated that cannabis greenhouse operations are a proven concept in Leamington, would be an investment in the community and rural area resulting in increased tax base, security cameras are mandatory, trucking would be minimal and there is distance between the operation and the residences. 6. CORRESPONDENCE Deputy Clerk|Planning Coordinator, M. Underhill received 5 written comments expressing concern which will be included with the Report to Council. 7. OTHER BUSINESS None. 8. ADJOURNMENT Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Zoning By-law be considered at the meeting scheduled for January 16, 2020; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application Dennis J. Bruner is now complete at 7:42 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, December 19, 2019 7:30 p.m. Zoning By-law Review – Second Public Meeting PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO | CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK | PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL| DRAINAGE SUPERINTENDENT BILL KNIFTON IBI GROUP PLANNING CONSULTANT PAUL RILEY SIGNED IN ATTENDEES: None 1. CALL TO ORDER Mayor Ketchabaw called the public meeting to order at 7:43 p.m. and asked those in attendance for this Planning Public Meeting regarding a Zoning By-Law Review application by the Municipality of Bayham to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT Application submitted by Municipality of Bayham The purpose of the second public meeting is to ensure the Zoning By-law of the Municipality of Bayham is up-to-date and is consistent with the Official Plan in accordance with Section 26 (9) of the Planning Act. The Draft Zoning By-law Amendment is available on the Municipality of Bayham website, at www.bayham.on.ca, for review. The first public meeting was held September 19, 2019. 2019 Statutory Planning Minutes December 19, 2019 The review process includes a review, consolidation and update of the Zoning By-law. Generally, the amendment will address recent updates to the Official Plan as well as other housekeeping items which will affect regulations in the Municipality. No key map is provided as the proposed amendment applies to the entire Municipality The effect of the amendment will be an updated Zoning By-law document, which will allow Municipal Council to implement the goals and objectives outlined in the Official Plan. 5. STAFF PRESENTATIONS A. Paul Riley, IBI Group, Planning Consultant Municipal Planning Consultant, Paul Riley provided an overview of the final proposed amendments and next steps. 6. PUBLIC PARTICIPATION None. 7. CORRESPONDENCE None. 8. OTHER BUSINESS None. 9. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the updated Zoning By-law be considered at a future meeting of the Council of the Corporation of the Municipality of Bayham; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning By-Law Review Municipality of Bayham is now complete at 7:55 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM DRAINAGE PUBLIC MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, December 19, 2019 8:00 p.m. – ETBO Drain PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK | PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL| DRAINAGE SUPERINTENDENT BILL KNIFTON SIGNED IN ATTENDEES: None 1. CALL TO ORDER Mayor Ketchabaw called the public meeting to order at 8:00 p.m. and asked those in attendance for the Public Meeting regarding the ETBO Drain to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. PURPOSE OF THE MEETING A. ETBO Municipal Drain Public Notice Pursuant to Chapter D17, Section 41 of the Drainage Act the purpose of the public meeting is to consider the proposed reconstruction of the drainage as outlined in the ETBO Municipal Drain Engineer’s Report #219166 dated November 19, 2019 as prepared by Spriet Associates 4. STAFF PRESENTATION A. Report DS-76/19 by Bill Knifton, Chief Building Official|Drainage Superintendent re ETBO Drain 5. ENGINEERS REMARKS None 2 2019 Public Meeting Minutes ETBO Drain December 19, 2019 6. PUBLIC PARTICIPATION None. 7. CORRESPONDENCE None. 8. DISPOSITION Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates report #219166 dated November 19, 2019, referred to as the “Etbo Drain” report; AND THAT Provisional By-law #2019-097 be given first and second reading; AND THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46 (2) of the Drainage Act; AND THAT a date of January 16, 2020 at 8:00 p.m. be set for the first sitting of the Court of Revision. CARRIED 9. ADJOURNMENT Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Pursuant to the Drainage Act requirements the Public Meeting is now complete at 8:06 p.m. and the Provisional By-law will be considered during the regular meeting. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COURT OF REVISION MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, December 19, 2019 8:00 p.m. – Stewart Drain No. 2 PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO | CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK | PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL | DRAINAGE SUPERINTENDENT BILL KNIFTON SIGNED IN ATTENDEES: None 1. CALL TO ORDER Mayor Ketchabaw called the public meeting to order at 8:07 p.m. and asked those in attendance for the Court of Revision regarding the Stewart Drain No. 2 to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING A. Stewart Drain No. 2 Notice of Court of Revision Pursuant to Chapter D17, Section 41 of the Drainage Act the purpose of the Court of Revision is to provide an opportunity for any person or body entitled to receive Notice to appeal their assessment as per Engineers Report #218291 dated November 1, 2019 as prepared by Spriet Associates 4. STAFF PRESENTATION A. Report DS-75/19 by Bill Knifton, Chief Building Official|Drainage Superintendent re Stewart Drain No. 2 5. PUBLIC PARTICIPATION None. 2 2019 Court of Revision Minutes December 19, 2019 Stewart Drain No. 2 6. DISPOSITION Moved by: Councillor Donnell Seconded by: Councilor Froese THAT the Court of Revision for the Stewart Drain No. 2 hereby confirms the assessments as per the Engineer’s Report # 218291 dated November 1, 2019. CARRIED 7. ADJOURNMENT Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Court of Revision for the Stewart Drain No. 2 be adjourned at 8:09 p.m. CARRIED MAYOR CLERK THE CORPOR ATION OF THE MUNICIPALITY OF BAYHAM COUNCIL BUDGET MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Monday, January 6, 2020 6:30 p.m. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE ABSENT: COUNCILLORS SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK PAUL SHIPWAY DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL TREASURER LORNE JAMES MANAGER OF CAPITAL PROJECTS – WATER|WASTEWATER OPERATIONS ED ROLOSON ROADS OPERATIONS SUPERVISOR STEVE ADAMS FIRE CHIEF|BY-LAW ENFORCEMENT OFFICER RANDY WHITE 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 6:34 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. 2020 – 2021 OPERATING BUDGET – DRAFT A. Report TR-01/20 by Lorne James, Treasurer re 2020 – 2021 Operating Budget – Draft Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Report TR-01/20 re 2020-2021 Operating Budget – Draft be received for information; AND THAT the 2020 Operating Budget be approved and staff be directed to bring forward the 2020 Tax Rate By-laws. CARRIED 2020 Council Minutes January 6, 2020 4. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2020-003 Being a By-law to confirm all actions of Council Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Confirming By-Law No. 2020-003 be read a first, second and third time and finally passed. CARRIED 5. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the Council meeting be adjourned at 7:32 p.m. CARRIED NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED OFFICIAL PLAN AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: KEVAN AND PHYLLIS ROUSE 4664 PLANK RD TAKE NOTICE that the Municipality of Bayham has received a complete application for an Official Plan amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, January 16, 2020 at 7:30 p.m. in the Municipal Council Chambers – Lower Level at 56169 Heritage Line, Straffordville to consider a proposed Official Plan amendment under Section 17 of the PLANNING ACT. THE PURPOSE of this By-law is to change the land use designation on a 2,441 m2 (0.6 acre) parcel of land from “Agriculture” to “Specific Policy Area” on Schedule ‘A1’: Land Use to permit residential use in the Official Plan of the Municipality of Bayham. The subject lands are located on the east side of Plank Road, south of Glen Erie Line known as 4664 Plank Road. THE EFFECT of this By-law will be to allow the future potential severance of the parcel for residential development. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendments. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-laws are passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, or a refusal of a request to amend the Official Plan you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendments may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 20th day of December 2019. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: VANQU AETHEM FARMS LTD., PART LOT 18, CONCESSION 9, PLAN 11R-10476 PART 1 TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, January 16, 2020 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to change the zoning on 767.9 m2 (8,265 ft2) of land from an Agriculture (A1) zone to a Rural Residential (RR) zone consistent to the RR zone of the merged lands in Zoning By-law Z456-2003. The subject lands are located at Part Lot 18, Concession 9, Plan 11R-10476 Part 1, Eden Line, north side, east of Sandytown Road. THE EFFECT of this By-law will be to fulfill the condition of Consent application E21/19 for zone change for lot addition to the residential lands. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 20th day of December 2019. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca REPORT DEVELOPMENT SERVICES Op -.--~~<b ~0 .rtunity 1.s 1i0 TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: January 16, 2020 REPORT: DS-03/20 SUBJECT: VIENNA LINE DRAIN AWARD CONTRACT BACKGROUND: The purpose of this report is to recommend the acceptance of the lowest complete tender bid for the provision of drainage works for the Vienna Line Drain . The final reading was given to Provisional By-Law# 2019-086 that provides for the construction of the Vienna Line Municipal Drain on December 5 , 2019 . The estimated cost of construction as per Spriets report# 218145 is $58,110.00 . Tender forms were prepared by Spriet Associates . The tender invite notice provided for a closing date of January 7 , 2020 at 2pm . The following tenders were received by closing: 1. PBR Excavating Inc (received Tender Form and Bank Draft in the amount of $7111.61) tender in the amount of $62,934.65+HST to commence work on or before April 27, 2020 and to complete work on or before May 8, 2020. 2 . A.G. Hayter Contracting Ltd. (received Tender Form and Certified Cheque in the amount of $7890 .00) tender in the amount of $69,815 .00+HST to commence work on or before August 15, 2020 and to complete work on or before November 30, 2020. 3 . Froese Excavating Ltd. (received Tender Form and Bank Draft in the amount of $7813 .24) tender in the amount of $69,144 .00+HST to commence work on or before February 15, 2020 and to complete work on or before April 30 , 2020 . 4 . Cassidy Construction. (received Tender Form and Certified Cheque in the amount of $7856 .66) tender in the amount of $69 ,528.00+HST to commence work on or before February 1, 2020 and to complete work on or before December 31 , 2020 . DISCUSSION: The Engineer's estimated cost for construction of the works as contained within the report is $58,110.00. Section 59(1) of the Drainage Act states that where the contract price exceeds 133% of the engineer's estimate of the contract price, Council of the initiating municipality is required to call a meeting to deal with the necessary modifications. The lowest tender bid amount was $62,934.65 which is under 133% of the Engineers estimate; therefore, the tender of the lowest bidder can be accepted. RECOMMENDATION 1. THAT Staff Report DS-03/20 regarding Vienna Line Drain Award Contract be received for information: 2. AND THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Vienna Line Drain, as submitted by PBR Excavating Inc, in the amount of $62,934.65+HST, with work to commence on or before April 27, 2020 and be completed on or before May 8, 2020; 3. AND THAT By-Law 2020-004, being a by-law to authorize the execution of contract documents with PBR Excavating Inc be presented to Council for enactment Respectfully Submitted by: Bill Knifton ~ Chief Building Official I Drainage Superintendent REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent January 16 , 2020 DATE: REPORT: DS-04/20 SUBJECT: CHALK DRAIN AWARD CONTRACT BACKGROUND: The purpose of this report is to recommend the acceptance of the lowest complete tender bid for the provision of drainage works for the Chalk Drain . The final reading was given to Provisional By -Law# 2019-085 that provides for the construction of the Vienna Line Municipal Drain on December 5, 2019. The estimated cost of construction as per Spriets report# 218290 is $135 ,540.00 . Tender forms were prepared by Spriet Associates . The tender invite notice provided for a closing date of January 7, 2020 at 2pm . The following tenders were received by closing : 1. VanGorp Drainage and Excavating Inc (received Tender Form and Certified Cheque in the amount of $14 , 124.40) tender in the amount of $124 , 995 .00+HST to commence work on or before February 1, 2020 and to complete work on or before September 30 , 2020. 2. A.G. Hayter Contracting Ltd. (received Tender Form and Certified Cheque in the amount of $7890 .00) tender in the amount of $151,983 .00+HST to commence work on or before August 15 , 2020 and to complete work on or before November 30, 2020 . 3. Froese Excavating Ltd. (received Tender Form and Bank Draft in the amount of $16,982 .21) tender in the amount of $150 ,285 .00+HST to commence work on or before February 15 , 2020 and to complete work on or before April 30 , 2020 . 4. Cassidy Construction. (received Tender Form and Bank Draft in the amount of $12,961.66) tender in the amount of $114,705 .00+HST to commence work on or before February 3, 2020 and to complete work on or before December 31 , 2020. DISCUSSION: The Engineer's estimated cost for construction of the works as contained within the report is $135,540.00. This is an existing Municipal Drain being reconstructed under Section 78 of the Drainage Act. Therefore the cost of construction is not applicable to the estimated cost of construction from the Engineer. The lowest tender bid was $114,705.00 which is much lower than the Engineer's estimate. RECOMMENDATION 1. THAT Staff Report DS-04/20 regarding Chalk Drain Award Contract be received for information: 2. AND THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Chalk Drain, as submitted by Cassidy Construction, in the amount of $114,705.00+HST, with work to commence on or before February 3, 2020 and be completed on or before December 31, 2020; 3. AND THAT By-Law 2020-005, being a by-law to authorize the execution of contract documents with Cassidy Construction be presented to Council for enactment Respectfully Submitted by: ?.di<~. Bill Knifton Chief Building Official I Drainage Superintendent TO: FROM: DATE: REPORT: SUBJECT: REPORT DEVELOPMENT SERVICES Mayor & Members of Council Margaret Underhill, Deputy Clerk/Planning Coordinator January 16, 2020 DS-05/20 FILE NO. C-07 / D9.19 Thiessen Roll # 3401-000-004-2300 Consent Application E90/19 Thiessen BACKGROUND: A consent application was received from the Elgin County Land Division Committee submitted by Johann and Maria Thiessen proposing to sever to create a new lot 1404 m2 (0.3 acre) and retain a 1406.7994 m 2 (0.2 acre) parcel, known municipally as 55866 First Street, Straffordville. The subject lands are designated "Residential", on Schedule "B'': Straffordville Land Use and Constraints in the Official Plan. The lands are zoned Village Residential (R1) Schedule "F" in the Zoning By-law Z456-2003. Elgin County Land Division Committee will consider the application at the meeting scheduled for January 29, 2020. DISCUSSION: The Applicants propose to sever a vacant building lot fronting Second Street as an infilling lot. The planner's memorandum analyses the application against the Bayham Official Plan and the Zoning By-law. The proposal meets the policies for the creation of a lot in a settlement area. The proposed lot is already serviced with a sanitary sewer stub at the lot line and the developer/builder will be required to connect to the municipal sanitary system. Staff and planner recommend Council's support of the application with the recommended conditions including the rezoning of the retained lands to a site-specific Village Residential (R 1- XX)Zone to recognize the existing dwelling with a reduced front yard setback and the existing oversized accessory building. ATTA CHMENTS 1.Consent Application E90/19 2.IBI Memorandum dated January 3, 2020 TO: FROM: DATE: REPORT D EV E LOPMENT SERVICES Mayor & Members of Council Bill Knifton, Chief Building Official , Drainage Superintendent January 16, 2020 REPORT: DS-06/20 SUBJECT: PETITION FOR DRAINAG E BACKGROUND: This report is to present Council the Petition filed with the Clerk , of the Municipality of Bayham , on January 9, 2020. The petition is for a drainage works for lands owned by Jon Walker of Walker Dairy Inc . located on Richmond Road in the Village of Richmond , known as Pt Lot 110, STR. Section 4(1) of the Drainage Act provides for a petition for the drainage by means of a drainage works of an area requiring drainage as described in the petition may be filed with the clerk of the local municipality in which the area is situate by : (a) The majority in number of the owners , as shown by the last revised assessment roll of lands in the area , including the owners of any roads in the area: (b) The owner or owners , as shown by the last revised assessment roll, of lands in the area representing at least 60% of the hectarage in the area ; (c) Where a drainage works is required for a road or part thereof, the Engineer, Road Superintendent or person having jurisdiction over such road or part , despite subsection 61 (5); (d) Where a drainage works is required for the drainage of lands used for agricultural purposes , the Director. The Drainage Act provides that Council must give consideration to the petition and , within thirty days (Section 5.1.a) of the filing , decide whether or not it will proceed . If Council decides not to proceed then written notice of its decision must be sent to each petitioner. A petitioner may appeal to the Ontario Drainage Tribunal if Council decides not to proceed , or if Council does not act on the petition within 30 days . It may be difficult for Council to make a decision on the validity of the petition as it is based on definition of the "area requ iring drainage ". Initially, the petitioner(s) define this area on the petition they submit, however the area must be defined by an E ngineer at the "on-site meeting " to determine the validity of the petition. If the Municipality decides to proceed then written notice of its decision must be given to (Section 5 .16): (a) each petitioner; (b) the Clerk of each local municipality that may be affected; (c) the Conservation Authority that may be affected; (d) the Ministry of Natural Resources; (e) The Ministry of Agriculture, Food & Rural Affairs. The Municipality must appoint an Engineer within sixty days (Section 8.3) of giving notice to proceed. The choice of Engineer is the decision of Council. When appointed by Council to prepare a report on the drainage work, the Engineer is to file said report within six (6) months (Section 39.1) of the appointment. Following the appointment the Engineer must (Section 9.1) cause the Municipal Clerk to send a written notice, specifying the time and place of an "on-site meeting". The notice must be served seven days prior to the proposed site meeting. DISCUSSION: Jon Walker is severing two building lots fronting on Richmond Road in the Village of Richmond. A condition of severance is to have a legal outlet for surface drainage, i.e. a Municipal Drain. An existing Municipal Drain is in close proximity to the lot location so development is reasonable. It is recommended that Council retains Spriet Associates to prepare a report for the required drainage. RECOMMENDATION 1. THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from Jon Walker of Walker Dairy Inc; 2. THAT Report DS-06/20 regarding the petition for drainage and for drainage improvement be received; 3. AND THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. Respectfully Submitted by: Bill Knifton Chief Building Official Drainage Superintendent f')h t -:;,, ,,,r-Ontario Ministry of Agriculture, Food and Rural Affairs Petition for Drainage Works by Owners Form 1 Drainage Act, R.S .O. 1990 , c. D.17, clause ~(1)~ ot b) Th;s form "-to bo ""d to pet;f;oo m"o;,;p,I '°""'H lo,• oow d,o;.,,, wori<S ""d" tho D,a/n,ge Act. 11 ;, oot to •• I V ED used to request the improvement or modification of an existing drainage works under the Drainage Act. JAN Q g 2020 To: The Council of the Corporation of the ({\l,\n l( i' pct\ l i) of -~-~-~--+''~"(l,~JV _____ ........,.......,,.._,=~ J 7 MUNICIPALITY OF BAYHAM The area of land described below requires drainage (provide a description of the properties or the portions of properties that require drainage improvements) In accordance with section 9(2) of the Drainage Act, the description of the area requiring drainage will be confirmed or modified by an engineer at the on-site meeting. As owners of land within the above described area requiring drainage, we hereby petition council under subsection 4(1) of the Drainage Act for a drainage works. In accordance with sections 10(4), 43 and 59(1) of the Drainage Act, if names are withdrawn from the petition to the point that it is no longer a valid petition, we acknowledge responsibility for costs. Purpose of the Petition (To be completed by one of the petitioners. Please type/print) Address Road/Street Number 5\41~ LocaAon of Project Lot ~\-lo\-\ I () ~ Concession 'S\-r: What work do you require? (Check all appropriate boxes) D Construction of new open channel D Construction of new tile drain (First Name) ~ -Jon D Deepening or widening of existing watercourse (not currently a municipal drain) D Enclosure of existing watercourse (not currently a municipal drain) {21' Other (provide description 'V R d m l Name Qf~~tog!JtWoh ) ( (C~~~Aa ~ . ( Ct~ Estimated length of project General description of soils in the area What is the purpose of the proposed work? (Check appropriate box) D Tile drainage only G}5urface water drainage only □Both Petition filed this ~y of J:F(}lk{<-/ Name of Clerk (Last, first name) 0173E (201 2/08) ©Queen's Printer for Ontario, 2012 Disponible en rran yais Telephone Number r-1-76J.:XX-Jxt. Former Municipality (if applicable) Page 1 Property Owners Signing The Petition Page ;;)... of d--- Your municipal property tax bill will provide the property description and parcel roll number. In rural areas, the property description should be in the form of (part) lot and concession and civic address. In urban areas, the property description should be in the form of street address and lot and plan number if available. If you have more than two properties, please take copy(ies) of this page and continue to list them all. Number P ~erty Description 'K\Cr\.,,-v--.o~D '¼_oA'i:::> Ward or Geographic Township Parcel Roll Number I hereby petition for drainage for the land described and acknowledge my financial obligations. Ownership D Sole Ownership Owner Name (Last, First Name) (Type/Print) Signature Partnership (Each partner in the ownership of the property must sigp.-the-i,tition form) Owner Name (Last, First Name) (Type/Print) Signature D Corporation (The individual with authority to bind the corporation must sign the petition) Name of Signing Officer (Last, First Name) (Type/Print) Signature Name of Corporation Date (yyyy/mm/dd) I have the authority to bind the Corporation. Position Title Date (yyyy/mm/dd) Number Property Description Ward or Geographic Township Parcel Roll Number I hereby petition for drainage for the land described and acknowledge my financial obligations . Ownership D Sole Ownership Owner Name (Last, First Name) (Type/Print) Signature D Partnership (Each partner in the ownership of the property must sign the petition form) Owner Name (Last, First Name) (Type/Print) Signature D Corporation (The individual with authority to bind the corporation must s ign the petition) Name of Signing Officer (Last, First Name) (Type/Print) Signature Name of Corporation Date (yyyy/mm/dd) Date (yyyy/mm/dd) I have the authority to bind the Corporation. Position Title Date (yyyy/mm/dd) D Check here if additional sheets are attached Clerk initial Petitioners become financially responsible as soon as they sign a petition. Once the petition is accepted by council, an engineer is appointed to respond to the petition. Drainage Act, R.S.O. 1990 , c. D. 17 subs. 8(1). After the meeting to consider the preliminary report , if the petition does not comply with section 4, the project is terminated and the original petitioners are responsible in equa l shares for the costs. Drainage Act, R.S.O . 1990 , c. D. 17 subs. 10(4). After the meeting to consider the final report , if the petition does not comply with section 4, the project is terminated and the original petitioners are responsible for the costs in shares proportional to their assessment in the enginee r's report. Drainage Act, R.S.O. 1990 , c. 0. 17 s. 43 . If the project proceeds to completion, a share of the cost of the project will be assessed to the involved properties in relation to the assessment schedule in the engineer's report , as amended on appeal. Drainage Act, R.S.O. 1990, c. D. 17 s. 61 . Notice of Collection of Personal Information Any personal information collected on this form is collected under the authority of the Drainage Act, R.S .O. 1990, c. D.17 and will be used for the purposes of administering the Act. Questions concerning the collection of personal information should be directed to : where the form is addressed to a municipality (municipality to complete) and where the form is addressed to a territory without municipal organization , the Drainage Coordinator , Ministry of Agriculture , Food and Rural Affairs, 1 Stone Rd W, Guelph ON N1G 4Y2, 519 826-3552. 01 73 E (201V08) "" ~·x X 'l,~'),t;;) iE ~ z I --------- ~'),to X ,,.,, .... X 'l,.,;;, X ., . .... <:,~ .... "" '),":,• X X PAR1 < ~ 3 -J-JR --Jo038 PART 2 X .,.., ,v· X 'V'!" X X ""' '),",•(< '~ ~~0 c)''\ ,<-, -J-JR -5336 ~ ~ -(,'<'/ ~ PART 3 ~ / '~iR ~ ·J003B ~ Lo-r / ~ -J-J-J ~f ,,,, 1/ /" PAfff -J / -J-JR -5336 ,0, BENCHMARK ~ ,C,_;, ,c, TOP OF FOUNDATION WALL /'- 'l,":>· ELEV.= 224.15m1 / ' X ",'l,o, / ' t 'l,., l}>' -v· ,}-/ (, o{ / #o / @-/. --;,",.,1-~ ,._,§. q;;-'l,°?>x'}; • 'l,~~% X ~';>'l, ~ ,.'!,_"-~OJ~ ~ ,, ~Jo' <::,'l, '}; / '/ .,,.~ 0') >, / /4. »\ ,,.#7 '),":,• 0 Z'f -\ ,Z., l)'~Otv ~ -~· ,.,->" x~-1~/ -.J!/'WI. .-,., . <j ~ 'l,'l,' ❖ i ...... o, -~rt'? ~- ~~0v~/4'-/+> ~ ~ I ~', .,.., .0 P AR"J' ~ . '-" I c_ J ,.., 'l,">·x y· ,,., 1 ... 'l,"J· • X ..... ~ !"14 aHP '),":,· Q 'I 0 ct: ·•· \ I ,, ~ ,v· --~ -v'-"" ~ X i3' !! I X ;'.O PAR"!' X X "'" .... X .,.-J> J ,.,.-.• .. oi"'j "":t"' ,.,-v 'l, .~ ' .... C. 'l-·x} 1 .,, 'll ,.., .1' 'l,o.;J :;J ~'Y ~ .....,~~~ nx ..,:J q; bl•< ~ 'l, X -' '" t ~ e_f 0 ::s; ..:;::: -L... o,"> flE'.GJs-r E'.flE'.D PLAN 22 ~ fp L., ~ITE BENCHMARK SPIKE IN HYDRO POLE ELEV. = 224.93m X ~" .... 'l,"''- X o' ,t>· ,,; X '" 'l,"' X n~'),'o X .._,, I~ I ,_, .,,.. PREPARED AS A CONDtnON OF SEVERANCE FOR: WALKER DAIRY INC. 10 20 30 METRES SCALE -1: 500 METRIC 7 CAUTION DISTANCES SHOWN ON THIS PLAN ARE IN METRES AND CAN BE CONVERTED TO FEET BY DIVIDING BY 0.3048 -TI·IIS IS NOT A PLAN OF SURVEY OR SURVEYOR'S REPORT AND SHALL NOT BE USED FOR TRANSACTION OR FINANCING PURPOSES -DO NOT CONVEY FROM THIS PLAN -THE PROPOSED BUILDING AND IT'S LOCATION SHOWN HEREON MAY BE SUBJECT TO CHANGES PRIOR TO CONSTRUCTION. THIS SKETCH SHOULD NOT BE RELIED UPON AS CERTIFICATION THAT THE DWELLING WAS ACTUALLY CONSTRUCTED AS SHOWN. -ELEVATION OF EXISTING GROUND WATER TABLE AND SOIL CONDITIONS NOT DETERMINED NOTES (1) -PROPERTY DIMENSIONS ARE AS SHOWN ON DEPOSITED PLAN 11R-10553 (2) -PROPOSED BUILDING POSITIONED BY CALCULATIONS, NOT BY ACTUAL SURVEY (3) -PROPOSED FINAL GRADES ARE SHOWN ~ AND ARE IN METERS (4) -T.F.W. DENOTES TOP OF FOUNDATION WALL (5) -U.S.F. DENOTES UNDERSIDE OF FOOTING (6) -SITE BENCHMARK SPIKE SET IN WEST FACE OF HYDRO POLE EAST OF THE SUBJECT PROPERTY HAVING A GEODETIC ELEVATION OF 224,93 METRES -ELEVATIONS ARE REFERRED TO CANADIAN GEODETIC DATUM, CGVD 1928 VERTICAL DA TUM -ADD 200.00m TO ELEVATIONS SHOWN HERON TO OBTAIN GEODETIC DATUM (7) -IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO VERIFY THE ELEVATION OF THE UPPER LIMIT OF THE GROUND WATER TABLE, SOIL BEARING CAPACITY AND THE ELEVATION OF THE UNDER SIDE OF FOOTING PRIOR TO EXCAVATION. (8) -SEPTIC SYSTEM TO BE DESIGNED BY OTHERS ELEVATIONS TO BE REVISED WHERE REQUIRED. (9) -IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO VERIFY THE SITE BENCH MARK PRIOR TO EXCAVATION (10) -SUBJECT PROPERTY ZONED AS HAMLET RESIDENTIAL (HR) -MINIMUM FRONT YARD SETIBACK = 7.0m -MINIMUM REAR YARD SETIBACK = 9.0m -MINIMUM SIDEYARD SETIBACK (WITH ATTACHED GARAGE OR CARPORn = 1.2m PLUS 0.5m FOR EACH ADDITIONAL OR PARTIAL STOREY ABOVE THE FIRST -MAXIMUM PERMITTED LOT COVERAGE = 30% -AREA OF PART 1, 11R-= 1379.1 SQUARE METRES -AREA OF PART 2, 11R-= 1605.B SQUARE METRES (11) -A MORE DETAIL SITE SPECIFIC SITE PLAN WILL BE REQUIRED AT THE TIME OF BUILDING PERMIT, ONCE THE PROPOSED DWELLING AND rrs LOCATION HA VE ~FFN nFTFRMINED. ELEVATIONS TO BE REVISED ACCORDINLY. Ministry of Children, Community and Social Services Minister’s Office 438 University Avenue 7th Floor Toronto, Ontario M7A 1N3 Tel.: (416) 325-5225 Fax: (416) 325-5240 Ministère des Services à l’enfance et des Services sociaux et communautaires Bureau du Ministre 438, avenue University 7e étage Toronto, Ontario M7A 1N3 Tél. : (416) 325-5225 Téléc. : (416) 325-5240 127-2019-9359 December 16, 2019 Dear Municipal Partner: I am writing to let you know that the Ministry of Children, Community and Social Services, in collaboration with other ministries across government, is currently assessing Ontario’s Poverty Reduction Strategy and is launching consultations to inform the development of a new five-year strategy, in accordance with the Poverty Reduction Act, 2009. Our government believes that the people of Ontario are the province’s greatest asset, and when they succeed, our economy and province succeed. However, we know that one in seven Ontario residents live in poverty. Empowering people and supporting them during challenging times is a priority for our government. We also know that we cannot do this work alone. We are committed to listening and working with individuals, communities, organizations, businesses, Indigenous partners and all levels of government. It is our shared responsibility to create the conditions for success. To do so, we need organizations across the province to share their ideas and feedback about how we can work together to tackle poverty. Our goal is to drive progress and identify solutions to reduce poverty. To inform our new Poverty Reduction Strategy, we will be asking Ontario residents how we can encourage job creation and connect people to employment opportunities; provide people with the right supports and services; and lower the cost of living and make life more affordable. An online survey will be posted in January 2020 for a period of approximately 60 days. I hope that you will respond to the survey and encourage members of your community, including those who have experience living in poverty, to participate. We will share more information about the survey in the new year. …/cont’d -2- We are also accepting written submissions and any recommendations for the next strategy as well as feedback on the previous 2014–19 Poverty Reduction Strategy, by e-mail at prso@ontario.ca or by mail at Poverty Reduction Strategy, 3rd Floor, 315 Front Street West, Toronto ON, M7A 0B8. If there are any questions on how identifying information included with a submission will be used, please contact: Manager, Strategic Policy Unit, MCCSS by e-mail at prso@ontario.ca or by telephone at (647) 308-9963. I look forward to hearing from you. Sincerely, Todd Smith Minister Ministry of Energy, Northern Development and Mines Office of the Minister Office of the Associate Minister of Energy 77 Grenville Street 10th Floor Toronto ON M7A 2C1 Tel.: 416-327-6758 Ministère de l’Énergie, du Développement du Nord et des Mines Bureau du ministre Bureau du ministre associé de l’Énergie 77, rue Grenville 10e étage Toronto ON M7A 2C1 Tél. : 416 327-6758 December 17, 2019 His Worship Ed Ketchabaw Mayor Municipality of Bayham eketchabaw@bayham.on.ca Dear Mayor Ketchabaw: Our government made a commitment to Ontarians to reduce energy costs and expand access to natural gas to underserved parts of the province. We are writing to inform you about the proposed launch of the second phase in our government’s plan to meet this commitment. The first phase of the Natural Gas Expansion Support Program is currently being rolled out, bringing natural gas to unserved areas of the province through nine expansion projects. To commence the second phase, I have written to the Ontario Energy Board (OEB), requiring them to collect information about potential new natural gas expansion opportunities. You can view our letter to the OEB at www.oeb.ca/sites/default/files/Letter-to-OEB-natural-gas- expansion-20191212.pdf. It is expected that project proponents could be able to access up to $130 million over a three-year period to ensure a reasonably quick start to construction. It is anticipated that the OEB will begin a process for collecting information on potential new natural gas projects in early 2020, which is expected to run for 90 days. Following this, the OEB will deliver its report on eligible projects to the Government on or before August 31, 2020. Once we receive the OEB’s report, the Government will make the decision on eligible projects to receive support, which should be completed in late 2020. Financial support for selected natural gas projects would ultimately be contingent on the selected project proponents receiving all necessary OEB approvals. For further information, we encourage municipal officials to work with their local natural gas service provider if they are interested in participating in the OEB’s process. We expect the OEB will make additional details available in early 2020. Natural gas is the most common heating fuel in Ontario and is more affordable than other fuels such as electricity, oil or propane. Expanding natural gas helps makes Ontario communities more attractive for job creation and new businesses. Natural gas expansion can also lower greenhouse gas emissions by replacing higher emissions fuel sources. Natural gas expansion is part of our government’s plan to bring quality jobs back to the province and send the clear message that Ontario is “Open for Business.” Thank you for your support as our government works to deliver on its commitment to bring natural gas to more rural and northern communities across Ontario. Sincerely, The Honourable Greg Rickford Minister of Energy, Northern Development and Mines The Honourable Bill Walker Associate Minister of Energy NOTICE OF PUBLIC INFORMATION CENTRE No. 2: Long Point Region Conservation Authority Floodplain Mapping and Risk Assessment Long Point Region Conservation Authority’s (LPRCA) project to update riverine floodplain mapping in flood-vulnerable communities within its watershed is approaching completion. Accurate and up-to-date floodplain mapping is required to support land use planning and permitting decisions, flood related emergency response, and mitigation planning in at-risk communities. Current floodplain mapping within the study area was prepared in the late 1970s and early 1980s. This project will also update municipal risk assessment information for riverine flooding, inventorying at-risk infrastructure and estimating damage potential. This project is on track to be completed in early 2020. An initial round of Public Information Centres (PIC1) to share project information and receive public feedback were held on November 26, 27 and 28, 2019. With the bulk of the project’s technical work now complete, a second set of PICs are scheduled at the following locations: Landowners and members of the public are invited to attend the PICs and contribute their knowledge of local conditions and learn about the findings of the project. The PICs will have an open house format with no formal presentations and will feature draft maps showing updated floodplain information. Staff from LPRCA, Wood Earth and Environmental, and the study area’s associated Municipalities will be available to answer questions relating to the project. The scope of this project is limited to floodplain mapping in flood-vulnerable communities within the LPRCA watershed. Updates to policies and plans are not included in the scope of this project. Further details on where the floodplain mapping is being completed can be found online at bit.ly/LPRCAfloodplain. Public consultation requirements for any resulting amendments to the regulated area of Ontario Regulation 178/06 made under the Conservation Authorities Act will be met by the PICs. Comments and input that you provide about this project at the PIC will be maintained on file for use during the study and may be included in study documentation. If you have questions or specific comments related to this study, please contact either of the following: Ben Hodi, M.A.Sc. Project Manager Long Point Region Conservation Authority Tel: 519-842-4242 ext. 264 Email: bhodi@lprca.on.ca Matt Senior, M.A.Sc., P.Eng. Consultant Project Manager Wood, Environment & Infrastructure Solutions Tel: 905-335-2353 ext. 3080 Email: matt.senior@woodplc.com All information collected will be used in accordance with the Freedom of Information and Protection of Privacy Act. RSO, 1990, c.F.31. With the exception of personal information, all comments will become part of the public record. Date Location PIC Study Area Wed., Feb. 19, 2020 6:00 p.m. – 8:00 p.m. Vienna Community Centre, 26 Fulton Street, Vienna Port Burwell, Vienna Wed., Feb. 26, 2020 6:00 p.m. – 8:00 p.m. Long Point Region Conservation Authority, 4 Elm Street, Tillsonburg Tillsonburg, Norwich Thurs., Feb. 27, 2020 6:00 p.m. – 8:00 p.m. Simcoe Recreation Centre, Norfolk Room, 182 South Drive, Simcoe Cultus, Gilbertville, Waterford, Simcoe, Port Dover, Jarvis, Garnet Project Study Areas ONTARIO ENERGY BOARD NOTICE TO CUSTOMERS OF ENBRIDGE GAS INC. Enbridge Gas Inc. has applied to raise its natural gas rates effective April 1, 2020, to recover costs associated with the federal government’s Greenhouse Gas Pollution Pricing Act, and to recover certain related account balances. Learn more. Have your say. Enbridge Gas Inc. (Enbridge Gas) has applied to the Ontario Energy Board for approval to increase its rates effective April 1, 2020, to recover the costs associated with meeting its obligations under the federal government’s Greenhouse Gas Pollution Pricing Act. Enbridge Gas has also applied to recover from customers the balances in the related deferral and variance accounts. The Greenhouse Gas Pollution Pricing Act establishes a carbon pricing program under which a natural gas utility in Ontario, such as Enbridge Gas, is required to pay a carbon charge for the natural gas that it delivers to its customers. The carbon charge came into effect on April 1, 2019, and will increase on April 1, 2020. The costs related to emissions from the operation of Enbridge Gas’ natural gas distribution system are also increasing. Enbridge Gas says that if its application is approved as filed, it will have the following bill impacts: • A typical residential customer in the EGD rate zone (former customers of Enbridge Gas Distribution Inc.) will see a bill increase of $68.75. This is composed of a $47.16 yearly bill increase arising from the 2020 carbon charges, plus a one-time charge of $21.59, to recover the balances in the related deferral and variance accounts. • A typical residential customer in the Union South rate zone (former customers of Union Gas Limited), will see a bill increase of $61.32. This is composed of a $43.15 yearly bill increase from the 2020 carbon charges, plus a one-time charge of $18.17, to recover the balances in the related deferral and variance accounts. • A typical residential customer in the Union North rate zone (former customers of Union Gas Limited), will see a bill increase of $61.97. This is composed of a $43.15 yearly bill increase arising from the 2020 carbon charges, plus a one-time charge of $18.82, to recover the balances in the related deferral and variance accounts. Other customers, including businesses, will also be affected. It is important to review the application carefully to determine whether you will be affected by the changes. THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC HEARING The Ontario Energy Board (OEB) will hold a public hearing to consider the application filed by Enbridge Gas. During the hearing, the OEB will question Enbridge Gas on its application and will hear questions and arguments from participants (called intervenors) that have registered to actively participate in the hearing. The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. • You can review the application filed by Enbridge Gas on the OEB’s website now. • You can file a letter with your comments, which will be considered during the hearing. • You can become an active participant (called an intervenor). As an intervenor, you can ask questions and make arguments about Enbridge Gas’ application. Apply by January 27, 2020 or the hearing will go ahead without you and you will not receive any further notice of the proceeding. • At the end of the process, you can review the OEB’s decision and its reasons on our website. LEARN MORE Our file number for this case is EB-2019-0247. To learn more about this hearing, find instructions on how to file letters or become an intervenor, or to access any document related to this case, please enter the file number EB-2019-0247 on the OEB website: www.oeb.ca/notice. You can also phone our Consumer Relations Centre at 1-877-632-2727 with any questions. ORAL VS. WRITTEN HEARINGS There are two types of OEB hearings – oral and written. Enbridge Gas has applied for a written hearing. The OEB is considering this request. If you think an oral hearing is needed, you can write to the OEB to explain why by January 27, 2020. PRIVACY If you write a letter of comment, your name and the content of your letter will be put on the public record and the OEB website. However, your personal telephone number, home address and e-mail address will be removed. If you are a business, all your information will remain public. If you apply to become an intervenor, all information will be public. This rate hearing will be held under section 36 of the Ontario Energy Board Act, S.O. 1998 c.15 (Schedule B). Ontario Energy Board Commission de l’énergie de l’Ontario Municipality of BAYHAM A: P.O. Box 160, 56169 Heritage Line Straffordville, ON N0J 1Y0 T: 519-866-5521 F: 519-866-3884 E: bayham@bayham.on.ca W: www.bayham.on.ca 2020 Budget Approval Municipality of Bayham Council approved the 2020 Municipal Budget on January 6, 2020 with a 3% Tax Rate increase over 2019. The Notional Value increase of the 2020 budget is 8.7% over 2019. • ‘Tax Rates’ are the rates levied against the assessed value of a property. • ‘Notional Value’ is the total dollars required for the Municipality of Bayham. In 2019, the Municipality of Bayham again was subject to significant building and development growth. This development growth contributed to assessment growth and provided the Municipality an increased assessment base to fund municipal services. What does this mean for the average property owner? As a result of an increased assessment base and depending on MPAC determined assessment phase-in, as follows: 2020 Assessment Municipal Year over Year Levy Increase/(Decrease) Residential $ 250,000.00 $ 1,594.09 $ 46.43 Farm $ 400,000.00 $ 586.62 $ 17.09 Commercial $ 250,000.00 $ 2,610.48 $ 76.03 Industrial $ 250,000.00 $ 3,547.00 $ 103.31 NOTE: Actual taxation impacts do not parallel assessment change because of Ontario’s variable tax rate system. Tax rates vary by property class based on tax ratios, which affect the distribution of the tax levy across property classes. The numbers noted in the above table are for illustration purposes only for a property with unchanged year over year assessment. INFRASTRUCTURE GAP Like most municipalities, Bayham has a significant gap between the amount of funds available each year to maintain its infrastructure and the amount of funds needed to ensure infrastructure remains in a state of good repair. This is further detailed in the Municipality of Bayham Asset Management Plan. Therefore Council has also included $53,611 or a 1.2 % Capital Reserve Transfer in the 2020 Budget. DID YOU KNOW ? The Association of Municipalities of Ontario (AMO) identified that Ontario municipalities receive only 9 cents of every tax dollar raised in Ontario, while the Provincial and Federal governments receive 44 cents and 47 cents respectively. In contrast to this, municipalities own 65% of the capital infrastructure, while the Provincial Government owns 31% of Infrastructure and the Federal Government only 4% The Municipality of Bayham Asset Management Plan recommends increasing revenues by 1.5% each year for th e next 20 years solely for the purpose of phasing in full funding to Capital Assets. The Asset Management Plan also recommends increasing existing and future infrastructure budgets by the applicable inflation index on an annual basis. The 2020 Budget maintains or expands all 2019 service levels and continues the process of sustainably protecting assets in fair to good condition by extending their useful lives, while also providing for fiscal stability by investing in infrastructure renewal. Service Area Budget Allocation Public Works 21.73% General Government 20.54% Police Services 15.62% Fire Services 9.61% Recycling & Waste Management 6.29% Development Services 1.69% Conservation Authority 1.62% Council 1.57% Parks & Recreation 1.42% Tourism & Marketing 0.86% Vienna Community Centre 0.84% Straffordville Community Centre 0.82% Marine Museum 0.72% By-law Enforcement Services 0.57% Building Services 0.33% Municipal Drains 0.27% Cemeteries 0.24% Municipal Assistance 0.14% Capital Programs 15.12% HIGHLIGHTS OF THE BUDGET INCLUDE: • Sidewalk Replacement Program - Straffordville • Baynor South Bridge Replacement • Vienna Line Road Rehabilitation – Tar & Chip • Port Burwell Library HVAC Upgrades • Public Works Fleet Renewal • Guarantorship Loan Reserve Transfer • Wastewater System Equipment Upgrades The Municipality has also made application to a number of grant programs in order to complete additional projects that will improve infrastructure and quality of place in the Municipality of Bayham. Additional information is available by viewing Budget Report TR-01/20 re Operating Budget through the website on the January 6, 2020 Agenda or the 2020 ‘Approved in Principle’ Budgets under the Finance & Taxes section of the website. For further information please contact: Lorne James, CPA, CA Treasurer Municipality of Bayham 56169 Heritage Line, PO Box 160 Straffordville, ON Office: (519) 866-5521 Email: ljames@bayham.on.ca Paul Shipway CAO|Clerk Municipality of Bayham 56169 Heritage Line, PO Box 160 Straffordville, ON Office: (519) 866-5521 Email: pshipway@bayham.on.ca FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 1 - LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS BUDGET MEETING – MINUTES November 13, 2019 Members in attendance: Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Roger Geysens, Tom Masschaele, Stewart Patterson, John Scholten and Peter Ypma Staff in attendance: J. Maxwell, A. LeDuc, L. Minshall and D. McLachlan Regrets: Valerie Donnell and Ken Hewitt The LPRCA Chair called the meeting to order at 9:05 am Friday, November 13, 2019 in the LPRCA Administration office Boardroom. A-151/19 moved: J. Scholten seconded: R. Geysens THAT the LPRCA Board of Directors approves the agenda for the Budget Meeting held November 13, 2019. CARRIED DECLARATION OF CONFLICTS OF INTEREST None BUDGET GENERAL MANAGER’S REPORT The GM summarized some of the projects and activities completed this past year including the 2019-2023 Strategic Plan, the Port Burwell property lease agreement, the Flood Forecasting and Warning project, and Phase 1 of the Waterford North Conservation Area hydro and water upgrades. Projects started in 2019 include the Riverine Floodplain Mapping project, the Norfolk County Lake Erie Hazard Mapping project, the Backus Education Centre Displays Revitalization project, and Phase 2 of the Waterford North Conservation Area hydro and water upgrades. A large funding application was submitted yesterday to upgrade and refurbish some of the buildings at Backus Heritage Conservation Area. The Manager of Corporate services provided a general overview noting that the proposed 2020 budget shows an overall municipal levy increase of 1.8% or $36,208. The operating levy increased by 2.33% or $37,508 and the capital levy decreased by - 0.34% or $1,300. The budget includes a cost of living increase of 1.75% to the pay grid, increases to the Canada Pension Plan (CPP) and employee benefits, and decreases to Workplace Safety and Insurance Board (WSIB) and Employment FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 2 - Insurance (EI). Non-levy revenue was increased to $2,796,380 or 63% of total revenue. The Department Summary pages were modified to display the strategic directions and action plans outlined in the 2019-2023 Strategic Plan. WATERSHED PLANNING AND TECHNICAL SERVICES BUDGET Staff time has been reallocated throughout the Watershed Services Department but remains consistent. The Watershed Planning and Technical Services Department provides municipal plan input review, permits, and flood and erosion hazard mapping as support documents. Fees revenue has been increased by 20% to account for an anticipated increased number of applications. The Planning and Technical fees have been increased by approximately 2% and a new fee has been added for Wetland Boundary Delineation to be completed by the LPRCA Ecologist. Surveys were completed and fees are comparable with neighbouring conservation authorities. The 2020 budget reflects the decrease in provincial funding that occurred in 2019 after the 2019 budget had been approved. The funding is allocated to both the Watershed Flood Control Services Department, and the Watershed Planning and Technical Department. The provincial funding for Section 39 is assumed to be $8,807 which reflects the same 48% reduction as in 2019. WATERSHED FLOOD CONTROL SERVICES BUDGET The Flood Control Services department includes the Flood Forecasting and Warning System, and the maintenance and operation of dams and weirs. The increase to Materials and Supplies is due to the licensing and hub services for the data collection system for rain and stream flow. The services were covered under the NDMP capital funded project for the past two years. This department had the provincial funding cut by $24,759 from $51,180 to $26,421 in 2019 and the assumption is the funding remains at the same level for 2020. HEALTHY WATERSHED SERVICES BUDGET The Healthy Watershed Services Department includes stewardship and restoration programs, surface water and ground water quality monitoring , low water response programs, and source water protection programs. The majority of the activities/projects in this department are funded through various government programs and private landowners/organizations while three programs are funded through levy. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 3 - New restoration design fees have been introduced to the schedule for Wetland Restoration Projects and Soil Erosion Control Projects to help offset staff time costs in design and plan preparation. COMMUNICATION AND MARKETING SERVICES BUDGET Two major priorities for the Communications and Marketing Department in 2020 are a new LPRCA website and increased effectiveness of social media tools. Purchased Services were increased to complete the website design and the associated maintenance costs. The Communications Coordinator has been tasked with increasing promotion of the parks through various means, and improving the effectiveness of the flood forecasting warnings. Staffing remains unchanged from the previous year. BACKUS HERITAGE AND EDUCATION SERVICES BUDGET The Backus budget requires funding through the municipal levy to operate and has been reduced by 12% for 2020. The current Backus Area Supervisor is also a Provincial Offences Officer; therefore, the staff time for that position has been reduced by 50% at Backus and reallocated to the Conservation Parks Management Department. The seasonal contract Park Assistant position was eliminated and replaced with a seasonal contract Park Supervisor for the summer season at Backus. CONSERVATION PARKS MANAGEMENT SERVICES BUDGET The Conservation Parks Management Services Department encompasses Deer Creek, Haldimand, Norfolk and Waterford North conservation areas and is not supported by municipal levy. The budget shows a staffing increase due to the reallocation of the Backus Area Supervisor’s time as mentioned above. The park fees have been increased to reflect upgrades in the parks and the cost of services provided. The day-use entry fees have been increased as they have not been adjusted since 2015. Surveys were completed and LPRCA fees are mid-range compared with neighbouring campgrounds. PUBLIC FOREST LAND MANAGEMENT SERVICES BUDGET As part of the Eastern Ontario Model Forest (EOMF) group, LPRCA was able to achieve Forest Stewardship Council (FSC) certification in 2013. The EOMF is currently offering a carbon offset program to their members through their partnership with Blue Source Canada; staff is currently reviewing the program to possibly add another revenue stream. Forest revenue has become more challenging with invasive pests damaging forest product and increased species at risk; therefore, there is no increase to forest revenue in the 2020 budget. PRIVATE FOREST LANDS MANAGEMENT SERVICES BUDGET FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 4 - The Private Forest Lands Management Department assists private land owners to reforest marginal lands on their property. The goal is to plant 60,000 trees funded by private landowners and Forest Ontario, and a further 12,000 trees with Ontario Power Generation (OPG) funding. The fee per tree cost to the landowner will increase to 25 cents up from 19 cents in 2020 as the fee has remained unchanged for at least three years. OTHER CONSERVATION AND LAND MANAGEMENT SERVICES BUDGET This department includes all of the LPRCA parkettes within the watershed, the Lee Brown Marsh facility, the Waterford Workshop, the motor pool, and the continuing hazard tree removal on LPRCA properties. A contract position has been added to the workshop to support the continuous repairs/upgrades required at the parks and facilities. CORPORATE SERVICES BUDGET The Corporate Services Department will continue to update policies and procedures; scheduled for review are the Health and Safety policy, Procurement Policy and the Record Retention Policy. Also in 2020, staff will be implementing an Electronic Funds Transfer (EFT) module in the Accounts Payable System. The municipal levy has been decreased by 5% in this department CAPITAL PROJECTS SUMMARY The 2020 total for capital spending is budgeted at $963,450 requiring $386,350 from the general levy and $223,100 special levy from Norfolk County. WATERSHED SERVICES CAPITAL PROJECTS Staff provided an updated detailed plan for the flood control structures to 2024. At the end of 2020, all Dam Safety Reviews will be completed with the exception of Lehman Dam. Repairs at Deer Creek are expected to be completed in 2020. A Dam Status Report was submitted to the Norfolk County Public Works Department in August and the projected levy increase and special levy requirement was submitted to the Norfolk County Finance Department in advance of today’s meeting. This is the second, and final year, of the planned National Disaster Mitigation Program (NDMP) projects - Riverine Floodplain Mapping Project and Norfolk County Shoreline Flood and Erosion Hazard Study. The Norfolk County Shoreline Flood and Erosion Hazard Study requires a special levy of $48,100. Norfolk County was made aware of this request in 2019. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 5 - BACKUS HERITAGE AND EDUCATION SERVICES CAPITAL PROJECTS Hydro upgrades began at Backus in 2016. Further hydro upgrades are planned to improve the aging hydro infrastructure including electrical panels and wiring in 2020. The last pool inspection at Backus by the Haldimand-Norfolk Health Unit noted heaving and unevenness of some areas of the pool deck and suggested replacement. The deck surrounds the pool, which is 52’ by 27’, and continues to the washrooms and entranceway. The drain and pool pump were replaced recently and the pool is functioning well. CONSERVATION PARKS MANAGEMENT SERVICES CAPITAL PROJECTS Haldimand Conservation Area. A water system upgrade is required to resolve on-going issues with turbidity; therefore, a settling tank with an alum system is to be installed. Also, access to the beach and wellhead has incurred washouts on a regular basis and requires repairs. Norfolk Conservation Area. Hydro upgrades will continue by replacing aging electrical panels and wiring to alleviate breakers tripping during peak usage. Also, the steel stairs leading to the beach and the water system pumphouse have deteriorated and require replacement. Any portion of the current stairs that can be salvaged will be reused. Waterford North Conservation Area. 1) The office roof has been leaking and requires replacement. It is a fairly large building as the office is attached to the main washrooms and the pavilion. The new metal roof will be installed by staff. 2) Phase 2 of the Hydro and water upgrades and installation project are underway. Phase 3, the final phase, would add 52 serviced sites of which 27 would be premium sites will be started at seasons end 2020 and completed prior to opening day 2021. 3) A dock is to be built and installed at Bass Lake (the back pond) to provide easier access for equipment storage, and a longer trip with a small portage into Shadow Lake and downtown Waterford. OTHER CONSERVATION AND LAND MANAGEMENT CAPITAL PROJECTS Staff requested funds to purchase two new ½ ton pickup trucks to replace two ten-year old trucks, two new utility task vehicles (UTV) to replace two trucks used at the parks, and one new diesel riding mower to replace a 2007 model. A project to replace signage and missing corner posts at a number of LPRCA woodlots started last year and will continue over the next two years. Another project started last year requires gates to be added at woodlot entrances to discourage ATV trespass and garbage dumping. The gates are built and installed by the workshop staff and will continue at least until 2022. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 6 - For emergency purposes, staff will be working with the various municipalities to have 911 signs installed at all entrances of properties that have access points. CORPORATE SERVICES CAPITAL PROJECTS Computer hardware and accessories upgrades are required which will be deployed throughout the organization. Additionally, one backup server requires replacement. S. Patterson left the meeting at 11:40am. A-152/19 moved: J. Scholten seconded: D. Beres That the LPRCA Board of Directors approves the following recommendations regarding LPRCA’s 2020 Draft Operating and Capital budgets; That the 2020 proposed Ontario Regulation 178/06 Permit Fees and Planning Act Review Fees as set out in Tab 5 be approved; That the 2020 proposed Conservation Area User Fees as set out in Tab 11 be approved; That the 2020 proposed Healthy Watershed Services User Fees as set out in Tab 7 be approved: That the draft 2020 budget of $5,404,790 with an operating budget of $4,441,340 and a capital budget of $963,450 which includes a special levy of $223,100 for Norfolk County; AND requiring an increase in the general municipal levy (excluding the special levy) of 1.8% or $36,208 overall compared to 2019 be circulated to member municipalities for review and comment; AND FURTHER that staff be directed to present the Draft 2020 Budget to member municipalities when requested. CARRIED The Chair adjourned the meeting at 11:50am. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 7 - Michael Columbus Dana McLachlan Chair Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 1 - LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES December 4, 2019 Members in attendance: Dave Beres, Robert Chambers, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten and Peter Ypma Staff in attendance: J. Maxwell, A. LeDuc, L. Minshall and D. McLachlan Regrets: Kristal Chopp *T. Masschaele arrived at 6:35pm. The meeting was called to order at 6:30 pm Wednesday December 4, 2019 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS None DECLARATION OF CONFLICTS OF INTEREST None A-153/19 moved: P. Ypma seconded: V. Donnell THAT the LPRCA Board of Directors does now enter into a closed session to discuss:  Advice that is subject to solicitor-client privilege CARRIED A-154/19 moved: P. Ypma seconded: R. Geysens THAT the LPRCA Board of Directors does now adjourn from the closed session. CARRIED MINUTES OF PREVIOUS MEETINGS No questions or comments. A-155/19 moved: R. Chambers seconded: V. Donnell THAT the minutes of the Board of Directors Regular Meeting held November 6, 2019 be adopted as circulated. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 2 - CARRIED A-156/19 moved: V. Donnell seconded: R. Chambers THAT the minutes of the Board of Directors Budget Meeting held November 13, 2019 be adopted as circulated. CARRIED BUSINESS ARISING None REVIEW OF COMMITTEE MINUTES No questions or comments. a) Backus Museum Committee Minutes – October 7, 2019 A-157/19 moved: R. Chambers seconded: D. Beres THAT the minutes from the Backus Museum Committee meeting of October 7, 2019 be received as information. CARRIED CORRESPONDENCE None DEVELOPMENT APPLICATIONS Staff Approved applications Staff completed and permitted 13 applications over the past month. LPRCA-211/19, LPRCA-213/19, LPRCA-222/19, LPRCA-223/19, LPRCA-224/19, LPRCA-225/19, LPRCA- 228-19, LPRCA-229/19, LPRCA-230/19, LPRCA-231/19, LPRCA-232/19, LPRCA-233/19, and LPRCA-235/19. A-158/19 moved: T. Masschaele seconded: V. Donnell That the Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated November 25, 2019 as information. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 3 - a) New applications The Planning Department recommended approval for one application. A-159/19 moved: R. Geysens seconded: D. Beres THAT the LPRCA Board of Directors approves the following Development Application contained within the background section of the report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-237/19 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations. CARRIED NEW BUSINESS a) GENERAL MANAGER’S REPORT The Conservation Authorities Act review meeting with Minister Yurek, MECP, three senior provincial policy members, MPP Toby Barrett, Haldimand-Norfolk, Mr. Barrett’s assistant, and Holly Follinger, Policy Advisor and Public Appointments Manager on December 2, 2019 went very well. The LPRCA delegation provided a 30 minute presentation and included the 2020 Draft LPRCA Consolidated Budget page. The Province is expected to announce a public consultation for the Conservation Authorities Regulation in January 2020. Long Point Region Conservation Authority will be hosting a Public Information Centre at the LPRCA Administration Office on December 11th to discuss the Draft 20-year Forest Management Plan. Staff, along with forestry consultants, will be available to respond to questions and collect feedback. A-160 /19 moved: D. Beres seconded: R. Geysens THAT the LPRCA Board of Directors receives the General Manager’s Report for November 2019 as information. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 4 - b) SEASONAL STAFF APPRECIATION As in the past, senior staff requested approval to present LPRCA staff with a gift card in appreciation of their work throughout the year and to mark the Christmas season. The expense was incorporated into the 2019 budget. A-161/19 moved: R. Geysens seconded: D. Beres THAT the LPRCA Board of Directors authorizes the purchase of a $25 gift card for staff. CARRIED c) A.D. LATORNELL CONFERENCE UPDATED This year, the GM, two board members, and two staff attended the A.D. Latornell Symposium on behalf of LPRCA and all reported that the breakout sessions were very informative and interesting, and recommended the event to others to attend if the opportunity is presented. As in the past, it was requested that there be more programming geared to board members as the majority of the sessions are very detailed and tailored for staff. A-162/19 moved: T. Masschaele seconded: S. Patterson THAT the LPRCA Board of Directors receives the verbal report on the A.D. Latornell Conference as information. CARRIED d) 2020 LPRCA MEETING AND EVENT SCHEDULE The monthly board meetings continue to be held the first Wednesday of each month with the following exceptions: the January meeting will be held the second Wednesday; and, there is no meeting in March or August. The Annual General Meeting will be held February 28th, and the 2021 LPRCA Budget meeting is scheduled for November 12, 2020. A-163/19 moved: S. Patterson seconded: T. Masschaele THAT the LPRCA Board of Directors approves the proposed 2020 meeting and event schedule. CARRIED e) 2020 COMMITTEE APPOINTMENTS Committees will be appointed at the January 8, 2020 meeting after the Chair and Vice- FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 5 - Chair elections. Member appointments are required for the Land Acquisition, Lee Brown Marsh Management, Audit and Finance, and Backus Museum committees. A-164/19 moved: T. Masschaele seconded: S. Patterson THAT the LPRCA Board of Directors receives the 2020 LPRCA Committee Appointments Report as information. CARRIED f) TIMBER TENDER – SMITH TRACT Two bids were received by the deadline and the winning bid was within the expected range. Staff recommended the highest bid. A-165/19 moved: S. Patterson seconded: T. Masschaele THAT the Board of Directors accepts the tender submitted by Townsend Lumber Ltd. for marked standing timber at the Smith Tract – LP-320-19 for a total tendered price of $46,250. CARRIED g) TIMBER TENDERS – PHIPPS AND DAWES (FAIRFIELD PLAINS) TRACTS Two bids were received by the December 2nd deadline and the winning bids were within the expected range. Staff recommended approval. A-166/19 moved: T. Masschaele seconded: S. Patterson THAT the Board of Directors accepts the tender submitted by Springwater Mills for marked standing timber at the Fairfield Plains Tract – LP-321-19 for a total tendered price of $44,000, and the marked standing timber at the Phipps Tract – LP-322-19 for a total tendered price of $7,500 CARRIED h) FLOOD EVENT REPORT – NOVEMBER 27, 2019 The Manager of Watershed Services reviewed the latest high wind/surge event that occurred November 27th. While not as high as the event on October 31st, flooding and damage was reported in Haldimand and the bay in Long Point similar to the event of October 27th. LPRCA staff were able to notify the municipal flood coordinators to the possibility of flooding four days prior to the event. A Flood Watch was issued FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 6 - November 26th and a Flood Warning was issued the morning of November 27th as flooding was expected in the late afternoon. The recently released December lake levels forecast is predicting that lake levels will most likely remain high throughout the winter and the spring. A-167/19 moved: S. Patterson seconded: T. Masschaele THAT the LPRCA Board of Directors receives the November 27, 2019 Flood Event and Watershed Conditions Update report as information. CARRIED The Chair adjourned the meeting at 9:00pm. Michael Columbus Dana McLachlan Chair Administrative Assistant Page 1 December 10 & 12, 2019 ELGIN COUNTY COUNCIL MINUTES December 10, 2019 Council Present: Deputy Warden Duncan McPhail Councillor Grant Jones Councillor Bob Purcell Councillor Sally Martyn Councillor Tom Marks Councillor Dave Mennill Councillor Dominique Giguère Councillor Ed Ketchabaw Councillor Mary French Staff Present: Julie Gonyou, Chief Administrative Officer Brian Lima, Director of Engineering Services Amy Thomson, Director of Human Resources Brian Masschaele, Director of Community & Cultural Services Michele Harris, Director of Homes and Seniors Services Alan Smith, General Manager of Economic Development Stephen Gibson, County Solicitor Jenna Fentie, Legislative Services Coordinator Megan Shannon, Legislative Services Coordinator 1. CALL TO ORDER Elgin County Council met this 10th day of December, 2019 in the Council Chambers, at the County Administration Building, St. Thomas at 7:00 p.m. The Chief Administrative Officer presided as Chair of the meeting. 2. ELECTION OF WARDEN The Chief Administrative Officer asked members of Council wishing to run for the Office of the Warden to stand. Councillors Marks and Mennill offered their candidacy for the position of Elgin County Warden for 2020. Each candidate was then given an opportunity to address Council. Voting was done by secret ballot and ballots were counted by the Chief Administrative Officer in the presence of Mr. Rob Foster from Graham Scott Enns who had been appointed as a scrutineer. The Chief Administrative Officer announced that the Warden of Elgin County for 2020 is Dave Mennill. Moved by: Councillor McPhail Seconded by: Councillor Marks Resolved that Councillor Dave Mennill be elected to the position of 2020 Warden. - Motion Carried. 3. ADMINISTERING AND SIGNING OF DECLARATION OF OFFICE Warden Mennill took the Declaration of Office administered by the Chief Administrative Officer. 4. GOWNING The Warden left the room, was gowned, and re-entered the Council Chambers. 5. PRESENTATION BY PAST WARDEN DUNCAN MCPHAIL The Warden was officially presented with the Chain of Office, the Lord Elgin Watch, and the Gavel of Office by Past Warden Duncan McPhail. Page 2 December 10 & 12, 2019 6. WARDEN’S ADDRESS Warden Mennill delivered his Inaugural Address to Council, thanked his family and friends for their support, and outlined the several items of interest and importance for consideration in 2020. 7. RESOLUTION TO DESTROY THE BALLOTS Moved by: Councillor Ketchabaw Seconded by: Councillor Jones Resolved that the ballots used for the election of the 2020 Warden be destroyed. - Motion Carried. 8. RECESS Warden Mennill invited all those in attendance to the Warden’s Reception, following recess, to be held in the County Administration Building lower level. Moved by: Councillor Purcell Seconded by: Councillor Gigu ère Resolved that we do now recess at 7:22 p.m. until Thursday, December 12, 2019 at 9:00 a.m. - Motion Carried. ELGIN COUNTY COUNCIL MINUTES December 12, 2019 Council Present: Warden Dave Mennill Deputy Warden Duncan McPhail Councillor Bob Purcell Councillor Grant Jones Councillor Sally Martyn Councillor Tom Marks Councillor Mary French Councillor Dominique Giguère Councillor Ed Ketchabaw Staff Present: Julie Gonyou, Chief Administrative Officer Brian Lima, Director of Engineering Services Amy Thomson, Director of Human Resources Brian Masschaele, Director of Community & Cultural Services Michele Harris, Director of Homes and Seniors Services Alan Smith, General Manager of Economic Development Stephen Gibson, County Solicitor Steve Evans, Manager of Planning Megan Shannon, Legislative Services Coordinator Sandra Poczobut, Manager of Library Programming and Community Development (report only) Mike Baker, Manager of Museum and Archives (report only) 1. CALL TO ORDER Elgin County Council met this 12th day of December, 2019 in the Council Chambers, at the County Administration Building, St. Thomas at 9:00 a.m. with Warden Mennill in the chair. Page 3 December 10 & 12, 2019 2. ADOPTION OF MINUTES Moved by: Councillor Jones Seconded by: Councillor Martyn Resolved that the minutes of the meeting held on November 26, 2019 be approved. - Motion Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS 4.1 2019 International Economic Development Council Bronze Award – Maple Trail Marketing Campaign Warden Mennill presented Alan Smith, General Manager of Economic Development and Tourism with the 2019 International Economic Development Council Bronze Award in recognition of Elgin County’s Maple Trail Marketing Campaign. 4.2 Elgin-St. Thomas Small Business Enterprise Centre 2019 Annual Update – Sean Dyke, CEO, St. Thomas Economic Development Corporation & Tara McCaulley, Manager, Small Business Enterprise Centre The CEO of St. Thomas Economic Development Corporation and Manager of Small Business Enterprise Centre presented an annual update of the Elgin-St. Thomas Small Business Enterprise Centre and requested for an additional $20,000/year in funding (presentation attached). Moved by: Councillor French Seconded by: Councillor Marks Resolved that the presentation from Sean Dyke, CEO, St. Thomas Economic Development Corporation and Tara McCaulley, Manager, Small Business Enterprise Centre be received for information. - Motion Carried. Moved by: Councillor Purcell Seconded by: Councillor Martyn Resolved that the request for an additional $20,000/year in funding received from the Small Business Enterprise Centre be deferred and considered as part of the Elgin County 2020 budget deliberations. - Motion Carried. 5. COMMITTEE OF THE WHOLE Moved by: Councillor Jones Seconded by: Councillor McPhail Resolved that we do now move into Committee Of The Whole Council. - Motion Carried. Page 4 December 10 & 12, 2019 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 6.1 Elgin County Museum 2019 Annual Report – Councillor Martyn and the Manager of Museum and Archives The Manager of Museum and Archives presented the report highlighting the 2019 Elgin County Museum activities. Moved by: Councillor Ketchabaw Seconded by: Councillor Giguѐre Resolved that the report titled “Elgin County Museum 2019 Annual Report” from Councillor Martyn and the Manager of Museum and Archives dated December 12, 2019 be received and filed. - Motion Carried. 6.2 Conference Report: Bridging the Digital Divide Canada 2019 – Councillor Marks and Councillor McPhail Councillor Marks and Councillor McPhail provided an overview of the Bridging the Digital Divide Conference they attended in November 2019. The conference was aimed at better understanding broadband issues and strategies for rural and remote commu nities and regions. Moved by: Councillor Purcell Seconded by: Councillor McPhail Resolved that the report titled “Conference Report: Bridging the Digital Divide Canada 2019” from Councillor McPhail and Councillor Marks dated December 2, 2019 be received and filed. - Motion Carried. 6.3 2020 Committee Appointments - Warden Warden Mennill presented his recommendations for appointments to Boards, Committees and Associations for 2020. Moved by: Councillor Jones Seconded by: Councillor Martyn Resolved that the following appointments to Outside Boards and Committees for 2020 be confirmed as amended: Committee Type Committee Appointed Members Date of Appointment A-1 – Standing Committee Terrace Lodge Redevelopment Committee • Councillor Mennill • Councillor French • Councillor Purcell • Councillor Marks December 12, 2019 A-2 – Standing Committee Provincial Offences Administration Building Committee • Mandate Achieved n/a A-3 – Standing Committee Policy Review Committee • Completion of Tasks (Nov 30, 2019) n/a A-4 – Standing Committee Human Resources Committee • Warden Mennill • Councillor McPhail • Councillor Ketchabaw December 12, 2019 A-5 – Standing Committee Council Budget Committee • Warden Mennill • Councillor Giguѐre December 12, 2019 Page 5 December 10 & 12, 2019 Committee Type Committee Appointed Members Date of Appointment • Councillor French • Councillor Ketchabaw B-1 – Advisory Committee Community Safety and Well-Being Coordinating Committee • Councillor French • Councillor Martyn December 12, 2019 B-2 – Advisory Committee Elgin County Museum Advisory Committee • Councillor Martyn December 12, 2019 C-1 – Legislated Committees Rural Initiatives/Planning Advisory Committee • Councillor Ketchabaw • Councillor Martyn • Councillor Giguѐre December 12, 2019 D-1 – Agencies and Boards with Council Appointees Southwestern Public Health – Board of Health • Councillor Jones • Councillor Marks December 12, 2019 D-1 – Agencies and Boards with Council Appointees City-County Liaison Committee • Warden Mennill • Councillor McPhail • Councillor Ketchabaw December 12, 2019 D-1 – Agencies and Boards with Council Appointees Health Recruitment Partnership • Councillor Jones December 12, 2019 D-1 – Agencies and Boards with Council Appointees Joint Elgin-Central Elgin Accessibility Advisory Committee • Councillor Marks December 12, 2019 D-1 – Agencies and Boards with Council Appointees SWIFT Network Board of Directors • Councillor Marks March 12, 2019 D-1 – Agencies and Boards with Council Appointees St. Thomas Elgin Public Art Centre • Councillor Giguѐre December 12, 2019 D-1 – Agencies and Boards with Council Appointees Water Advisory Committee • Councillor French December 12, 2019 D-1 – Agencies and Boards with Council Appointees Community Leaders Cabinet • Warden Mennill No appointment required D-1 – Agencies and Boards with Council Appointees Green Lane Community Trust Committee No appointment required in 2020 Appointment required in 2021 Page 6 December 10 & 12, 2019 Committee Type Committee Appointed Members Date of Appointment D-1 – Agencies and Boards with Council Appointees Waste Management Committee • Committee of the Whole/Elgin County Council December 12, 2019 D-1 – Agencies and Boards with Council Appointees Western Ontario Wardens Caucus • Warden Mennill No appointment required - Motion Carried. 6.4 Elgin Natural Heritage Systems Study 2019 – Cathy Quinlan, Upper Thames River Conservation Authority Cathy Quinlan from the Upper Thames River Conservation Authority provided an overview of the Elgin Natural Heritage Systems Study 2019. Moved by: Councillor Ketchabaw Seconded by: Councillor McPhail Whereas the Upper Thames River Conservation Authority was retained by Elgin County to prepare a Natural Heritage Systems Study as part of the requirement for the Official Plan Review; therefore, be it resolved, that the presentation titled “Elgin Natural Heritage Systems Study 2019” from Cathy Quinlan dated December 12, 2019 be received and filed for information. - Motion Carried. Moved by: Councillor Jones Seconded by: Councillor Purcell Resolved that the report titled “Elgin County Official Plan Five (5) Year Review – Elgin Natural Heritage System Study – 2019 (June 5th Draft)” from the Chair of the Rural Initiatives/Planning Advisory Committee and the Manager of Planning dated November 28, 2019 be deferred to the January 14, 2020 meeting of County Council. - Motion Carried. Council recessed at 10:01 a.m. and reconvened at 10:08 a.m. 6.5 Approval for Official Plan Amendment No. 17 Township of Malahide – Manager of Planning The Manager of Planning provided Council with the information required in order to consider granting approval to the above noted Official Plan Amendment. Moved by: Councillor Jones Seconded by: Councillor French Resolved that the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 17 to the Township of Malahide Official Plan, File No. MA-OPA17-19; and that staff be directed to provide notice of this decision in accordance with the Planning Act. - Motion Carried. Page 7 December 10 & 12, 2019 6.6 General Insurance and Risk Management Services Program for 2020 – Purchasing Coordinator The Chief Administrative Officer presented the report detailing the County’s discussions regarding General Insurance and Risk Management Services Program for 2020. Moved by: Councillor Marks Seconded by: Councillor Purcell Resolved that Jardine Lloyd Thompson Canada be selected to provide General Insurance and Risk Management Services at the proposed annual premium cost of $317,487 plus taxes commencing December 15, 2019 until December 15, 2020; and that the Purchasing Coordinator and Director of Financial Services be authorized to renew the policy. - Motion Carried. 6.7 Elgin County Library – Recent Projects, Programs, Partnerships and Activities – May 2019 to October 2019 – Manager of Library Programming and Community Development The Manager of Library Programming and Community Development provided an overview and update of library projects, programs, partnerships, and activities that have occurred from May 2019 to October 2019. Moved by: Councillor Martyn Seconded by: Councillor Giguѐre Resolved that the report titled “Elgin County Library – Recent Projects, Programs, Partnerships, and Activities – May 2019 to October 2019” from the Manager of Programs and Community Development dated November 18, 2019 be received and filed. - Motion Carried. 6.8 Elgincentives 2019 Year End Review – Economic Development Coordinator and General Manager of Economic Development The General Manager of Economic Development presented the report detailing the Elgincentives 2019 Year End Review. Moved by: Councillor Jones Seconded by: Councillor Ketchabaw Resolved that the report titled “Elgincentives 2019 Year End Review” from the Economic Development Coordinator and the General Manager of Economic Development dated November 29, 2019 be received and filed. - Motion Carried. 6.9 Maintenance Policy Manual Review and Revisions – Director of Homes and Seniors Services The Director of Homes and Seniors Services presented the report seeking approval for the revisions made to the Elgin County Homes Policy Manual for Maintenance. Moved by: Councillor Purcell Seconded by: Councillor French Resolved that Council approve the County of Elgin Homes and Seniors Services Maintenance Policy Manual review and revisions for 2019; and that the report titled “Homes – Maintenance Policy Manual Review and Revisions” from the Page 8 December 10 & 12, 2019 Director of Homes and Seniors Services dated November 29, 2019 be received and filed. - Motion Carried. 6.10 Administration Policy Manual Review and Revisions – Director of Homes and Seniors Services The Director of Homes and Seniors Services presented the report seeking approval for the revisions made to the Elgin County Homes Policy Manual for Administration. Moved by: Councillor McPhail Seconded by: Councillor Giguѐre Resolved that Council approve the County of Elgin Homes and Seniors Services Administration Policy Manual review and revisions for 2019; and the report titled “Homes – Administration Policy Manual Review and Revisions” from the Director of Homes and Seniors Services dated November 29, 2019 be received and filed. - Motion Carried. 6.11 Program and Therapy Services Policy Manual Review and Revisions – Director of Homes and Seniors Services The Director of Homes and Seniors Services presented the report seeking approval for the revisions made to the Elgin County Homes for Program and Therapy Services. Moved by: Councillor Marks Seconded by: Councillor Purcell Resolved that Council approve the County of Elgin Homes and Seniors Services Program and Therapy Services Policy and Procedure Manual review and revisions for 2019; and that the report titled “Homes – Program and Therapy Services Policy Manual Review and Revisions” from the Director of Homes and Seniors Services dated November 29, 2019 be received and filed. - Motion Carried. 6.12 Homes – Terrace Lodge – Long-Term Care (LTC) Development Agreement – Director of Homes and Seniors Services The Director of Homes and Seniors Services presented the report recommending that Council authorize staff to sign the Long-Term Care Development Agreement with the Ministry of Long-Term Care (MOLTC) for the redevelopment of 100 beds at Terrace Lodge. Moved by: Councillor Purcell Seconded by: Councillor Jones Resolved that Council authorize the Chief Administrative Officer and Warden to execute the Long-Term Care Development Agreement with the Ministry of Long- Term Care (MOLTC) for the redevelopment of 100 Beds at Terrace Lodge; and that the report titled “Homes – Terrace Lodge – Long-Term Care (LTC) Development Agreement” from the Director of Homes and Seniors Services dated December 3, 2019 be received and filed. - Motion Carried. 6.13 Rehabilitation of King George VI Lift Bridge – Status Update – Director of Engineering Services The Director of Engineering Services provided a status update of the Rehabilitation of the King George VI Lift Bridge. Page 9 December 10 & 12, 2019 Moved by: Councillor Martyn Seconded by: Councillor French Resolved that the report titled “Rehabilitation of King George VI Lift Bridge – Status Update” from the Director of Engineering Services dated December 2, 2019, be received and filed. - Motion Carried. 6.14 Talbot Line and Currie Road Traffic Signal Warrant Analysis – Director of Engineering Services The Director of Engineering Services presented the report detailing the findings of a traffic signal analysis undertaken by Engineering Services staff at the Talbot Line and Currie Road intersection in the Municipality of Dutton Dunwich. Moved by: Councillor Purcell Seconded by: Councillor Ketchabaw Resolved that the report titled “Talbot Lined and Currie Road Traffic Signal Warrant Analysis” from the Director of Engineering Services dated December 3, 2019 be received and filed; and that Parking By-law 16-11, Part B, Section 2.2. be amended to state “County Road #3 (Talbot Line) west of (Currie Road) (WPL) on the north side of (Talbot Line) for a distance of 95 metres”. - Motion Carried. 6.15 Engineering Services for the Replacement of Meeks Bridge – Director of Engineering Services The Director of Engineering Services presented the report detailing the results of the Request for Proposal (RFP) 2019-37 for Engineering Services for the replacement of Meeks Bridge and seeks Council’s approval to award the contract. Moved by: Councillor Jones Seconded by: Councillor Purcell Resolved that the provision of engineering services associated with the Replacement of Meeks Bridge, Request for Proposal 2019-37 submission received from CIMA Canada Inc. in the amount of $218,777,50 (excluding HST) be awarded; and that the Warden and Chief Administrative Officer be authorized to sign the supporting engineering service agreement. - Motion Carried. 6.16 Engineering Services for Centennial Road/Elm Line Intersection Improvements – Director of Engineering Services The Director of Engineering Services presented the report detailing the results of the Request for Proposal (RFP) 2019-37 for Engineering Services to improve the operation of the County’s Centennial Road (CR28) and Elm Line Intersection (CR56) in the Municipality of Central Elgin and seeks Council’s approval to award the contract. Moved by: Councillor Marks Seconded by: Councillor Jones Resolved that the provision of engineering services associated with the Centennial Road/Elm Line Intersection Improvements, Request for Proposal 2019-38 submission received from BT Engineering Inc. in the amount of $232,475.00 (excluding HST) be awarded; and that the Warden and Chief Administrative Officer be authorized to sign the supporting engineering service agreement. Page 10 December 10 & 12, 2019 - Motion Carried. 7. COUNCIL CORRESPONDENCE 7.1 Items for Consideration None. 7.2 Items for Information (Consent Agenda) 1. Dr. Kellie Scott, Lead Physician, Elmwood Family Health Organization with a letter to MPP Jeff Yurek expressing concerns with Bill 138. 2. Statement from Brock Carlton, CEO of the Federation of Canadian Municipalities. 3. Heather Derks with a letter regarding enrollment projections for Kettle Creek Public School in Port Stanley. Councillor McPhail commended Heather Derks for her hardworking efforts on advocating for rural schools. 4. Allan Thompson, Rural Ontario Municipal Association Chair and Rick Kester, President, Ontario Good Roads Association with a letter regarding future collaboration between ROMA and OGRA. 5. Cynthia St. John, Chief Executive Officer, Southwestern Public Health with the 2018 audited financial statements and a letter advising that the County will receive a return of a surplus of $270,915. Moved by: Councillor Purcell Seconded by: Councillor Giguѐre Resolved that Correspondence Items #1-5 be received and filed. - Motion Carried. 8. OTHER BUSINESS 8.1 Statements/Inquiries by Members None. 8.2 Notice of Motion None. 8.3 Matters of Urgency The Chief Administrative Officer requested that five (5) additional items be added to the agenda. Moved by: Councillor Ketchabaw Seconded by: Councillor Jones Resolved that Council consider additional correspondence received from Ontario Health Teams and Mayor Preston, City of St. Thomas; and that three (3) additional items be considered in closed session regarding Road User Agreement, Fire Training Officer/Community Emergency Management Coordinator Agreement, and Contract Discussion – Chatham Street, Bayham. - Motion Carried. Page 11 December 10 & 12, 2019 1. Ontario Health Teams with a letter dated December 10, 2019 requesting that Elgin County Council provide financial or in-kind support for the development of an Elgin County Ontario Health Team initiative (letter attached). Moved by: Councillor Purcell Seconded by: Councillor McPhail Resolved that the Chief Administrative Officer be directed to send a letter to Dr. Kellie Scott, Judith Wiley, and Andy Kroeker, indicating Council’s support for an Elgin County Ontario Health Team; and that the Chief Administrative Officer, and Director of Homes and Senior Services continue to support the Elgin County Ontario Health Team initiative; and that a request for financial support for resources be deferred to the Elgin County 2020 budget deliberations. - Motion Carried. 2. Mayor Preston of the City of St. Thomas with a letter dated December 11, 2019 requesting a letter of support for a pilot project for regional transportation for a presentation with the Minister of Transportation at the Rural Ontario Municipal Association (ROMA) Conference (letter attached). Moved by: Councillor French Seconded by: Councillor Martyn Resolved that the Warden be directed to send a letter on behalf of Elgin County Council indicating their support, in principle, for a pilot project for regional transportation. - Motion Carried. 9. CLOSED MEETING ITEMS Moved by: Councillor Marks Seconded by: Councillor Ketchabaw Resolved that we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239 (2): In-Camera Item #1 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Ambulance Services Councillor Jones left the meeting at 12:02 p.m. Council recessed at 12:07 p.m. for Employee Service Recognition Awards and reconvened at 1:10 p.m. In-Camera Item #2 (d) labour relations or employee negotiations; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Labour Relations Matters In-Camera Item #3 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Parking Space Licence Agreement In-Camera Item #4 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board – Woodlands Conservation By-law Litigation Update Page 12 December 10 & 12, 2019 In-Camera Item # 5 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Road User Agreement (VERBAL) In-Camera Item #6 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Fire Training Officer/Community Emergency Management Agreement In-Camera Item #7 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Contract Discussion – Chatham Street, Bayham (VERBAL) - Motion Carried. 10. RECESS None. 11. MOTION TO RISE AND REPORT Moved by: Councillor Martyn Seconded by: Councillor French Resolved that we do now rise and report. - Motion Carried. In-Camera Item #1 – Ambulance Services Moved by: Councillor Purcell Seconded by: Councillor Martyn Resolved that the Chief Administrative Officer proceed as directed. - Motion Carried. In-Camera Item #2 – Labour Relations Matters Moved by: Councillor McPhail Seconded by: Councillor Giguѐre Resolved that the Director of Human Resources proceed as directed. - Motion Carried. In-Camera Item #3 – Parking Space Licence Agreement Moved by: Councillor French Seconded by: Councillor Marks Resolved that the Warden and Chief Administrative Officer execute the agreement. - Motion Carried. In-Camera Item #4 – Woodlands Conservation By-law Litigation Update Moved by: Councillor Ketchabaw Seconded by: Councillor Giguѐre Page 13 December 10 & 12, 2019 Resolved that the County Solicitor proceed as directed. - Motion Carried. In-Camera Item #5 – Road User Agreement Moved by: Councillor Marks Seconded by: Councillor Purcell Resolved that County Solicitor proceed as directed. - Motion Carried. In-Camera Item #6 – Fire Training Officer/Community Emergency Management Coordinator Agreement Moved by: Councillor McPhail Seconded by: Councillor Martyn Resolved that the Chief Administrative Officer and County Solicitor proceed as directed. - Motion Carried. In-Camera Item #7 – Contract Discussion – Chatham Street, Bayham Moved by: Councillor Ketchabaw Seconded by: Councillor Giguѐre Resolved that the verbal update from the Director of Engineering Services be received. - Motion Carried. 12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Purcell Seconded by: Councillor Marks Resolved that we do now adopt recommendations of the Committee Of The Whole. - Motion Carried. 13. CONSIDERATION OF BY-LAWS 13.1 By-law No. 19-43 – No Parking By-law Amendment BEING a By-law to Amend the Schedule to By-law No. 16-11 Being a By-law for the Regulation of Traffic Moved by: Councillor Martyn Seconded by: Councillor Giguѐre Resolved that By-law No. 19-43 be now read a first, second and third time and finally passed. - Motion Carried. 13.2 By-law No. 19-44 – Confirming all Actions and Proceedings BEING a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the December 10 and 12, 2019 Meetings. Moved by: Councillor Marks Seconded by: Councillor Martyn Page 14 December 10 & 12, 2019 Resolved that By-law No. 19-44 be now read a first, second and third time and finally passed. - Motion Carried. 14. ADJOURNMENT Moved by: Councillor Marks Seconded by: Councillor Purcell Resolved that we do now adjourn at 2:09 p.m. to meet again on January 14, 2020 at the County Administration Building Council Chambers at 9:00 a.m. - Motion Carried. Julie Gonyou, Dave Mennill, Chief Administrative Officer. Warden. Ministry of Agriculture, Food and Rural Affairs Ministère de l’Agriculture, de l’Alimentation et des Affaires rurales 4th Floor 1 Stone Road West Guelph, Ontario N1G 4Y2 Tel: 1-877-424-1300 Email: RED@ontario.ca 4e étage 1 Stone Road West Guelph (Ontario) N1G 4Y2 Tél.: 1-877-424-1300 Courriel: RED@ontario.ca Rural Programs Branch December 20, 2019 File Number: RED5-09049 Paul Shipway, Chief Administrative Officer Email: pshipway@bayham.on.ca Municipality of Bayham 56169 Heritage Line, PO Box 160 Strafforville, ON N0J 1Y0 Dear Paul Shipway: Thank you for submitting your application entitled “Municipality of Bayham Quality of Place Initiative” to the Rural Economic Development program. Funding decisions are based on the merits of each individual application using the program assessment criteria. Only those projects with the highest alignment to the program outcomes are approved for funding. We regret to inform you that your application will not be funded under the Rural Economic Development program. Should you have any questions or require additional information, please do not hesitate to contact OMAFRA at red@ontario.ca or 1-877-424-1300. Please visit www.Ontario.ca/redprogram for Rural Economic Development program information and updates. Sincerely, Original Signed By Jane Widdecombe, Manager (A) Agriculture and Rural Programs 19/12/20 The Corporation of the Municipality of Bayham 9344 Plank Rd Straffordville, ON N0J 1Y0 Thank you for your application to FedDev Ontario for funding to support your tourism-related project under the Canadian Experiences Fund (CEF). The Fund provided $58.5 million nationwide, including $14.1 for FedDev Ontario, to help Canada’s tourism sector innovate and grow. The Canadian Experiences Fund was the first dedicated tourism fund of its kind offered by the Government of Canada. The Fund proved to be extremely popular in all regions of Canada and as such, was quickly exhausted as we received a high number of applications far exceeding the total funding available. While your application for CEF funding was not successful, please be assured that FedDev Ontario and the Government of Canada will continue to support projects that help grow the tourism sector and the southern Ontario economy. For information on funding programs and services offered to your organization, I encourage you to visit FedDev Ontario’s website: www.feddevontario.gc.ca. Thank you for your interest in the Canadian Experiences Fund, and we wish you success in your future endeavours. Sincerely, Federal Economic Development Agency for Southern Ontario REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO|Clerk DATE: January 16, 2020 REPORT: CAO-01/20 SUBJECT: ONTARIO COMMUNITY INFRASTRUCTURE FUND (OCIF) – FORMULA FUNDING BACKGROUND On October 1, 2019, the Council of the Corporation of the Municipality of Bayham considered the 2020-2029 Capital Budget. Report TR-13/19 re 2020-2029 Capital Budget included the following commentary: In 2020, the Municipality of Bayham was expected to receive $350,000 from the OCIF Formula Component. The Province has placed this program under review and at this time no 2020 allocation or funding envelope is confirmed. On November 13, 2019, the Minister of Infrastructure sent email correspondence concerning the 2020 Formula Component of the Ontario Community Infrastructure Fund (OCIF), which provides funding to small, rural and northern communities to help develop and renew core infrastructure assets. The Pro vince has subsequently confirmed approximately $200 million in previously proposed OCIF formula allocations for Ontario for the 2020 calendar year. Municipality of Bayham OCIF Formula allocations have historically been as follows: 2016 2017 2018 2019 2020 $94,526 $94,526 $157,068 $333,618 $333,618* *Projected DISCUSSION The Road Operations Supervisor, Manager of Capital Projects|Water/Wastewater and CAO|Clerk would respectfully recommend the Council of the Corporation of the Municipality of Bayham complete infrastructure projects, utilizing OCIF Formula Funds in 2020, as follows: 1)Van Order Culvert Repairs (Lakeshore Line – Little Otter Creek) a.Construct a cofferdam with sandbags, dewater cofferdam, and close off opened precast structure. Fill opened void in precast structure with cellular grout. b.Supply and install rip-rap around precast structure. c.Mulch, clear brush for work areas. d. Reconnect existing culvert. Repair existing catch basin, parge pipes entering catch basins, supply and install two new catch basin grates. These works have been identified in the Municipality of Bayham Bridge & Culvert Engineer Assessments. Froese Excavating Ltd. has provided an estimate of $23,360+HST to complete the subject works. 2) Best Line (East) – 300 metres a. Remove existing culvert, install a new 30'' diameter 120' long culvert. b. Restore topsoil on shoulders, banks, supply and install rip-rap on culvert inlet and culvert outlet for erosion. c. Granular ‘A’ application and ditching. d. Double surface tar and chip. These works have been identified as a candidate for operation efficiencies (limiting travel of the grader by upgrading to tar and chip). The Best Line culvert was identified as failed in 2019. Froese Excavating Ltd. has provided a quote of $22,900+HST to complete work items 2(a) and 2(b). The Municipality of Bayham through existing contracts (Johnson Brothers and Duncor Ltd.) would complete work items 2(c) and 2(d) for an estimated $25,000. 3) Harmony Acres Line – 600 metres a. Remove existing culvert, install a new 30'' diameter 60' long culvert. b. Remove garbage debris from the bottom of gully, and dispose. c. Import approximately 10-15 tri-axle loads of clean fill to reshape existing bank. d. Supply and install approximately 4 triaxle loads of rip-rap. e. Granular ‘A’ application and ditching. f. Double surface tar and chip. These works have been identified as a candidate for operation efficiencies (limiting travel of the grader by upgrading to tar and chip). The Harmony Acres Line culvert was identified as deficient in 2019 in conjunction with abutting property owner concerns. Froese Excavating Ltd. has provided a quote of $16,715.20+HST to complete work items 3(a), 3(b), 3(c) and 3(d). The Municipality of Bayham through existing contracts (Johnson Brothers and Duncor Ltd.) would complete work items 3(e) and 3(f) for an estimated $40,000. 4) Sandytown Road Culvert a. Remove existing culvert, install a new 5’ diameter 60' long culvert. b. Supply and install rip-rap on culvert inlet and culvert outlet for erosion. These works have been identified in the Municipality of Bayham Bridge & Culvert Engineer Assessments. Froese Excavating Ltd. has provided a quote of $19,188.00+HST to complete the subject works. 5) Ottergate Line – 100 metres a. Granular ‘A’ application and ditching b. Double surface tar and chip These works have been identified as a candidate for operation efficiencies (limiting travel of the grader by upgrading to tar and chip). The Municipality of Bayham through existing contracts (Johnson Brothers and Duncor Ltd.) would complete work items 5(a) and 5(b) for an estimated $7,000. 6) Vincent Line – 1,265 metres a. Single surface tar and chip Vincent Line received a double surface tar and chip treatment in 2010. Vincent Line has retained its road profile and surface continuity. To extend the life of the asset the road requires a single surface tar and chip treatment. The Municipality of Bayham through existing contract (Duncor Ltd.) would complete work items 6(a) for an estimated $30,000. 7) Coyle Road – 1,630 metres (Baynor Road – Vincent Line) a. Single surface tar and chip The subject portion of Coyle Road received a double surface tar and chip treatment in 2010. The subject portion of Coyle Road has retained its road profile and surface continuity. To extend the life of the asset the road requires a single surface tar and chip treatment. The Municipality of Bayham through existing contract (Duncor Ltd.) would complete work items 7(a) for an estimated $35,000. 8) Green Line – 400 metres (Talbot Line – End) a. Pulverize b. Granular ‘A’ application and ditching c. Double surface tar and chip The Municipality of Bayham through existing contracts (Johnson Brothers and Duncor Ltd.) would complete work items 8(a), 8(b) and 8(c) for an estimated $20,000. In 2019, the Road Operations Supervisor identified a detailed scope of work for the above noted projects. A key component of the scope of work was to integrate efforts of a potential third-party service provider in the time period that worked for the Municipality, the work schedule of the Municipality and the resources of the Municipality. Ultimately Froese Excavating Ltd. submitted quotations for the subject works in alignment with the time period and work schedule of the Municipality. Pursuant to Section 8.35 of By-law No. 2015-030, the Procurement By-law the Council of the Corporation of the Municipality of Bayham has the ability to sole source procurement in any situation and specifically when: • the compatibility of a purchase with existing equipment, facilities or service is a paramount consideration • where a purchase is determined to be fair and reasonable For the above noted reasons, staff would respectfully recommend sole sourcing the Van Order Culvert, Best Line Culvert, Harmony Acres Line Culvert and Sandytown Road Culvert works to Froese Excavating Ltd. The works proposed in Report CAO-01/20 would utilize approximately $239,163.20 of the 2020 OCIF Formula allocation with the remainder being allocated to the Road Construction Reserve. RECOMMENDATION 1. THAT Report CAO-01/20 re Ontario Community Infrastructure Fund (OCIF) – Formula Funding be received for information; 2. AND THAT staff be directed to proceed with infrastructure works as outlined within Report CAO-01/20. Respectfully Submitted by: Paul Shipway CAO|Clerk REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO|Clerk DATE: January 16, 2020 REPORT: CAO-02/20 SUBJECT: CAPITAL ITEM FA-01 PORT BURWELL LIBRARY HVAC BACKGROUND On October 1, 2019, the Council of the Corporation of the Municipality of Bayham passed the following resolution: T HAT Report TR-13/19 re 2020-2029 Capital Budget - Draft be received for information; AND THAT Council approve in principle the 2020-2029 Capital Budget. The 2020 Capital Budget includes Capital Item No. FA-01 Port Burwell Library HVAC - $15,000. DISCUSSION At the regular meeting of the Council of the Corporation of the Municipality of Bayham held January 18, 2018, the following resolution was passed: THAT Report CAO-05/18 re Facility Preventative Maintenance Services - HVAC be received for information; AND THAT Council direct staff bring forward a by-law, to enter into an agreement with Koolen Electric for Facility Preventative Maintenance Services -HVAC, for Council consideration. (By -law No. 2018-015). Koolen Electric submitted a quote in the amount of $9,469+HST for the installation of a HVAC unit at the Port Burwell Library. The proposed unit is approximately 13% more efficient than the existing unit. R ECOMMENDATION 1.THAT Report CAO-02/20 re Capital Item No. FA-01 Port Burwell Library HVAC be received for information; 2.AND THAT Capital Item No. FA-01 Port Burwell Library HVAC be awarded to Koolen Electric in the amount of $9,469+HST. Respectfully Submitted by: Paul Shipway CAO|Clerk REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO|Clerk DATE: January 16, 2020 REPORT: CAO-03/20 SUBJECT: CAPITAL ITEM FA-03 PUBLIC WORKS SALT STORAGE SHED BACKGROUND On October 1, 2019, the Council of the Corporation of the Municipality of Bayham passed the following resolution: T HAT Report TR-13/19 re 2020-2029 Capital Budget - Draft be received for information; AND THAT Council approve in principle the 2020-2029 Capital Budget. The 2020 Capital Budget includes Capital Item No. FA-03 Public Works Salt Storage Shed - $13,000. DISCUSSION In 2019, Franklin Construction conducted repairs to the Public Works Salt Storage Shed and identified additional works to extend the life of the asset. The subject works align with Facility Audit recommendations, specifically, to line the interior to the Public Works Salt Storage Shed with steel to protect the integrity of the wood structure. Franklin Construction submitted a quote in the amount of $9,938.21+HST for the Public Works Salt Storage Shed works. RECOMMENDATION 1.THAT Report CAO-03/20 re Capital Item No. FA-03 Public Works Salt Storage Shed be received for information; 2.AND THAT Capital Item No. FA-03 Public Works Salt Storage Shed be awarded to Franklin Construction in the amount of $9,938.21+HST. Respectfully Submitted by: Paul Shipway CAO|Clerk REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO|Clerk DATE: January 16, 2020 REPORT: CAO-04/20 SUBJECT: 6342 PLANK ROAD BACKGROUND On December 5, 2019, the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT staff be directed to bring forward a staff report for Council consideration to declare 6342 Plank Rd. surplus to the needs of the Municipality for the purposes of sale of the subject property with funds to be allocated to the Facility Reserve for municipal purposes, for Council consideration. DISCUSSION 6342 Plank Rd is a 2.1 acre residentially zoned parcel with 170 ft. of frontage on Plank Rd. The subject property is serviced with a water and wastewater connection at the property line. By-law No. 2015 -021, being a by-law to establish a policy with respect to the Sale & Disposition of Land regulates the sale and disposition of land process. RECOMMENDATION 1.THAT Report CAO-04/20 re 6342 Plank Rd. be received for information; 2.AND THAT the Council of the Corporation of the Municipality of Bayham declare 6342 Plank Rd., being Plan 54, Part Lots 1& A, RP 11R-2549, Part Lots 1, Part 1, Con S Part Lots 8 & 9 surplus to the needs of the Municipality for the purpose of sale by Municipal Realtor. Respectfully Submitted by: Paul Shipway CAO|Clerk © Latitude Geographics Group Ltd. 0.3 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Kilometers0.3 Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.170 1:6,659 6342 Plank Rd. Boundary Parcels Elgin Road Network Elgin Road Network Elgin Road Network Lagoons World Imagery THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2020- 001 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND RBC ROYAL BANK FOR THE PROVISION OF BANKING SERVICES WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for provision of banking services. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement between the Municipality of Bayham and RBC Royal Bank for the provision of banking services; 2. AND THAT this by-law shall come into full force and effect on the 1st day of April, 2020. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16TH DAY OF JANUARY, 2020. ______________________ ___________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2020-004 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND PBR EXCAVATING INC. FOR THE PROVISION OF DRAINAGE WORKS FOR THE VIENNA LINE DRAIN IN THE MUNICIPALITY OF BAYHAM PURSUANT TO PROVISIONS OF THE DRAINAGE ACT, CHAPTER D.17, R.S.O. 1990 AS AMENDED. WHEREAS the Council of the Municipality of Bayham deems it expedient to authorize the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality, for the provision of drainage works of the Vienna Line Drain based on and in accordance with the terms and conditions of the tender accepted; AND WHEREAS the Corporation of the Municipality of Bayham (the “Municipality”) desires to enter into an agreement with PBR Excavating Inc. for construction of the Vienna Line Drain in accordance with the Contract as prepared by Spriet Associates; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1. THAT the Municipality enter into and execute an agreement with PBR Excavating Inc. for construction of the Vienna Line Drain in accordance with the Contract attached hereto as Schedule “A” and forming part of this By-Law; 2. THAT the Mayor and the Clerk of the Municipality are hereby authorized and directed on behalf of the Municipality to execute all documents as may be required to give effect to these presents; 3. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST SECOND AND THIRD TIME AND FINALLY PASSED THIS 16TH DAY OF JANUARY 2020. _____________________________ Mayor _____________________________ Clerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2020-005 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND CASSIDY CONSTRUCTION FOR THE PROVISION OF DRAINAGE WORKS FOR THE CHALK DRAIN IN THE MUNICIPALITY OF BAYHAM PURSUANT TO PROVISIONS OF THE DRAINAGE ACT, CHAPTER D.17, R.S.O. 1990 AS AMENDED. WHEREAS the Council of the Municipality of Bayham deems it expedient to authorize the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality, for the provision of drainage works of the Chalk Drain based on and in accordance with the terms and conditions of the tender accepted; AND WHEREAS the Corporation of the Municipality of Bayham (the “Municipality”) desires to enter into an agreement with Cassidy Construction for construction of the Chalk Drain in accordance with the Contract as prepared by Spriet Associates; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1. THAT the Municipality enter into and execute an agreement with Cassidy Construction for construction of the Chalk Drain in accordance with the Contract attached hereto as Schedule “A” and forming part of this By-Law; 2. THAT the Mayor and the Clerk of the Municipality are hereby authorized and directed on behalf of the Municipality to execute all documents as may be required to give effect to these presents; 3. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST SECOND AND THIRD TIME AND FINALLY PASSED THIS 16TH DAY OF JANUARY 2020. _____________________________ Mayor _____________________________ Clerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z697-2020 BRUNER BEING A BY-LAW TO AMEND BY -LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A” Map No. 15 by changing the zoning symbol on the lands from Agriculture (A1) zone to a site-specific Agriculture (A1-32) zone, which lands are outlined in heavy solid lines and marked A1-32 on Schedule “A” Map No. 15 to this By-law, which schedule is attached to and forms part of this By-law. 3) THAT By-law No. Z456 -2003, as amended, is hereby further amended by amending Section 5.12 Exception – Agricultural (A1) Zone by adding the following clauses: 5.12.32.1 Defined Area A1-32 as shown on Schedule “A”, Map No. 15 to this By-law. 5.12 .32.2 Permitted Uses Cannabis cultivation; and, Outdoor cannabis cultivation, in addition to all other uses permitted in the A1 zone. 5.12.32.3 Supplemental Outdoor Cannabis Cultivation Regulations The minimum setback from the nearest land used for cannabis cultivation to any existing dwelling not located on the subject parcel shall be 75 metres. 4) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Local Planning Appeal Tribunal. READ A FIRST TIME AND SECOND TIME THIS 16th DAY OF JANUARY 2020. READ A THIRD TIME AND FINALLY PASSED THIS 16th DAY OF JANUARY 20 20 . MAYOR CLERK THE CORPORATION OF T HE MUNICIPALITY OF BAYHAM BY-LAW NO. Z698-2020 BEING A BY-LAW TO AMEND BY-LAW NO. Z456 -2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1. THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Explanatory Note by revising the approval date in the first paragraph from “August 15” to “August 16”. AND by deleting “- 22 metres” minimum lot frontage in Section 9. 2. THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing “Ontario Municipal Board” with “Local Planning Appeal Tribunal” in Section 1.17: 3. THAT By-law No. Z456-2003, as amended, is hereby further amended by deleting all the section numbers of the definitions in SECTION 2: DEFINITIONS AND is hereby further amended by placing the definitions in alphabetical order. 4. THAT By-law No. Z456-2003, as amended, is hereby further amended by re placing “four (4)” with “six (6)” and “eight (8)” with “twelve (12)” in the definition for BED AND BREAKFAST LODGING or TOURIST HOME to SECTION 2: DEFINITIONS. 5. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding the following definition to SECTION 2: DEFINITIONS: “DRINKING WATER THREAT, shall mean an activity or condition that adversely affects or has the potential to adversely affect the quality or quantity of any water that is or may be used as a source of drinking water, and includes an activity or condition that is prescribed by the regulations of the Clean Water Act as a drinking water threat.” 6. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding the following definition to SECTION 2: DEFINITIONS: “DRINKING WATER THREAT, SIGNIFICANT, means a drinking water threat that, according to a risk assessment, poses or has the potential to pose a significant risk to adversely affect the quality or quantity of drinking water. (Source: Clean Water Act)” 7. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding the following definition to SECTION 2: DEFINITIONS: “DWELLING UNIT, SECOND, shall mean a dwelling ancillary and subordinate to a primary dwelling, in which food preparation, eating, living, sleeping and sanitary facilities are provided for the exclusive use of the occupants thereof.” 8. THAT By-law No. Z456-2003, as amended, is hereby further amended by deleting the following from the end of the paragraph of the GARAGE, PRIVATE or CARPORT definition to SECTION 2: DEFINITIONS: “; and where such structure is within two (2.0) metres of the main building, it shall be deemed to be part of the main building and not an accessory building.” 9. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding “and all other livestock” following “and rabbit,” in the LIVESTOCK definition to SECTION 2: DEFINITIONS. 10. THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing “Ontario Ministry of Agriculture and Food” with “Ontario Ministry of Agriculture, Food and Rural Affairs” in the MINIMUM DISTANCE SEPARATION definition to SECTION 2: DEFINITIONS: 11. THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing “not less than 14.4 square metres and measuring 2.4 metres by 6 metres” with “not less than 14.8 square metres and measuring 2.7 metres by 5.5 metres” in the PARKING SPACE definition to SECTION 2 DEFINITIONS. 12. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding the following definition to SECTION 2 DEFINITIONS: “RESERVE, 0.30 METRE (ONE FOOT RESERVE), shall mean a narrow strip of land, traditionally one (1) foot in width and in metric measurement being generally 30 centimetres in width, reserved for the purpose of restricting access.” 13. THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing “Ministry of the Environment and Climate Change” replaced with “Ministry of the Environment, Conservation and Parks” in the SANITARY SEWAGE FACILITIES, MUNICPAL definition to SECTION 2: DEFINITIONS. 14. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding the following definition to SECTION 2: DEFINITIONS: “SECTION 59 NOTICE, refers to the requirements under Section 59 of the Clean Water Act, which requires issuance of a notice from the responsible Risk Management Official before permitting an activity that is considered a restricted land use as identified in the Long Point Region Source Protection Plan.” 15. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding the following definition to SECTION 2: DEFINITIONS: “SEWAGE SYSTEM AND/OR HOLDING TANK, shall mean a system that stores and/or treats human waste on-site and shall include, but not be limited to, greywater systems, cesspools, leaching bed systems and associated treatment units, and holding tanks, and shall not include sewage treatment plants.” 16. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding the following definition to SECTION 2: DEFINITIONS: “SEWAGE SYSTEM AND/OR HOLDING TANK, LARGE ON-SITE, shall mean a system that stores and/or treats human waste on-site with a design flow of greater than 10,000 litres per day and regulated under the Ontario Water Resources Act. These systems shall include, but not be limited to, greywater systems, cesspools, leaching bed systems and associated treatment units, and holding tanks, and shall not include sewage treatment plants.” 17. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding the following definition to SECTION 2: DEFINITIONS: “SEWAGE SYSTEM AND/OR HOLDING TANK, SMALL ON-SITE, shall mean a system that stores and/or treats human waste on-site with a design flow of less than or equal to 10,000 litres per day and subject to approval under the Building Code Act or the Ontario Water Resources Act. These systems shall include, but not be limited to, greywater systems, cesspools, leaching bed systems and associated treatment units, and holding tanks, and shall not include sewage treatment plants.” 18. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding the following definition to SECTION 2: DEFINITIONS: “TEMPORARY LIVING QUARTERS, shall mean an existing dwelling or a mobile home or travel trailer used as temporary accommodations on lands where a new dwelling is being constructed. To ensure the removal of the temporary living quarters after such time as the new dwelling is completed, and to ensure that should the Municipality be required to remove the temporary living quarters at the Municipalities expense, the property owner shall enter into an agreement with the Municipality to address: the deadline for demolition of the temporary living quarters; the amount and type of fee to be deposited by the applicant to the Municipality, as set out in the Municipal Rates and Fees By-law, to be returned to the applicant after such time as the temporary living quarters are removed to the satisfaction of the Chief Building Official; and, to address repayment by the applicant to the Municipality for Municipal removal costs in excess of the deposit amount.” 19. THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing“Ministry of the Environment and Climate Change” with “Ontario Ministry of the Environment, Conservation and Parks” in subsection 3.3 e). 20. THAT By-law No. Z456-2003, as amended, is hereby further amended by deleting subsection 4.2 h) “h) Shall not be built within two (2.0) metres of the main building or another accessory building;”. AND by deleting Section 4.2 i) “i) Shall not be considered as an accessory building if attached to the main building in any way”. 21. THAT By-law No. Z456-2003, as amended, is hereby further amended by deleting “, and the minimum floor area shall be eighty (80.0) square metres” from the end of the paragraph in subsection 4.4.2. 22. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding the following to the end of the paragraph in subsection 4.4.3: “and shall comprise no more than fifty (50) percent of the building floor area.” 23. THAT By-law No. Z456-2003, as amended, is hereby further amended by deleting subsection 4.8.1 c) and replacing it with the following: “4.8.1 c) The location and use of a mobile home for the purposes of residential, commercial, industrial, or institutional uses temporarily or permanently, unless the use of a mobile home for such purposes is listed specifically in this By-law as a permitted use within a particular zone.” 24. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding to Section 4.8 the following new subsection: “4.8.3 Livestock, including animals such as pets raised or housed for recreational or hobby purposes, shall not be kept in any Village Residential (R1, R2), Hamlet Residential (HR) or Mobile Home Park (MH) Zone.” 25. THAT By-law No. Z456-2003, as amended, is hereby further amended by deleting subsection 4.12. c) and replacing it with the following: “4.12 c) Where a building is being used as temporary living quarters, it is used only as long as necessary for work in progress, and that such living quarters be removed, in accordance with the agreement between the owner of the lands and the Municipality, to the satisfaction of the Chief Building Official.” 26. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding “travel trailer,” to the list in the paragraph in subsection 4.16.1. 27. THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing subsection 4.16.2 with the following: “No truck camper, motor home, or tent shall be used for the living, sleeping or eating accommodation of persons within the Municipality unless accessory to a residential use for no longer than thirty (30) consecutive days, unless such truck camper, or motor home is located in a campground licensed by the Municipality, and provided, however, that this provision shall not prevent the use of truck camper, motor home, or tent for children’s play or for picnics or for the occasional accommodation of guests for not more than seven (7) consecutive days in any Residential Zone.” 28. THAT By-law No. Z456-2003, as amended, is hereby further amended by amending by adding the following rows to the table in Section 4.32: Dwelling, Duplex One (1) parking space per unit Dwelling Unit, Second One (1) parking space per unit 29. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding Figure 5 below the table in Section 4.32.2: 30. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding “, Conservation and Parks” after “Ontario Ministry of the Environment” in Section 4.40. 31. THAT By-law No. Z456-2003, as amended, is hereby further amended by moving Section 4.45.3 to new subsection 4.4.5. AND by deleting Section 4.45 Floor Area. 32. THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing “Elgin-St. Thomas Health Unit” with “Southwestern Public Health” in subsection 4.47.2. 33. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding Section 4.59: “4.59 Second Dwelling Units Where in this By-law a single detached dwelling is listed as a permitted use, and where the dwelling has been in existence in accordance with timeframe specified in the Ontario Building Code, a second dwelling unit shall also be permitted either within that dwelling or within a building accessory to the said dwelling subject to the following: a) A maximum of one second dwelling unit shall be permitted on one lot; b) A minimum of one parking space dedicated to the second dwelling unit shall be provided; c) Where the second dwelling unit is located within an accessory building the zoning regulations for an accessory building shall be complied with; d) The second dwelling unit shall be connected to the municipal water supply system and the municipal sanitary sewage system where such services are available; e) The second dwelling unit shall, where connection to the municipal water system or sanitary sewage system is not available, be connected to an approved private on-site water system and/or an approved private on-site sewage system demonstrating the on-site servicing has sufficient capacity for the additional dwelling; f) The second dwelling unit gross floor area shall not be greater than 40% of the combine total gross floor area of both the primary and second dwelling units; g) The requirements of the Ontario Building Code shall be complied with.” 34. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding Section 4.60: “4.60 Outdoor Cannabis Cultivation 4.60.1 The minimum setback from the nearest land used for cannabis cultivation, outdoor to a settlement area boundary of a hamlet or village on schedules to this by-law shall be seventy-five (75 .0) metres. 4.60.2 The minimum setback from the nearest land used for cannabis cultivation, outdoor to a sensitive use, including residential, commercial, institutional or open space uses, and notwithstanding the generality of the foregoing, including any existing dwelling in any zone not located on the subject parcel shall be seventy-five (75.0) metres.” 35. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding Section 4.61: “4.61 Lots Abutting a “0.30 Metre Reserve (One Foot Reserve)” 4.61.1 Where in any Zone a 0.30 metre reserve separates a side yard from a street, the exterior side yard requirement shall be provided and measured as though the reserve is non-existent. 4.61.2 Where in any Zone a 0.30 metre reserve separates a portion of a front yard from a street, the lot frontage shall be measured as though the reserve is non- existent.” 36. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding Section 4.62: “4.62 Sourcewater Protection 4.62.1 Identification of Vulnerable Areas Vulnerable Areas shown on Schedule J represent Wellhead Protection Areas (WHPAs) and the associated level of vulnerability for municipal water sources serving the Municipality. 4.62.2 Use Prohibitions and Regulations within Vulnerable Areas Notwithstanding the land uses permitted by the underlying zone category in this By-law, any land use, except a solely residential land use, that involves one of the following significant drinking water threats activities shall be prohibited until it is determined by the Municipality’s Risk Management Official that the use does not represent a significant drinking water threat or a Section 59 Notice has been issued in accordance with the Clean Water Act, 2006: i. Waste disposal sites within the meaning of Part IV of the Environmental Protection Act. ii. The establishment, operation or maintenance of a system that collects, stores, transmits, treats or disposes of sewage. iii. The application of agricultural source material to land. iv. The storage of agricultural source material. v. The management of agricultural source material. vi. The application of non-agricultural source material to land. vii. The handling and storage of non-agricultural source material. viii. The application of commercial fertilizer to land. ix. The handling and storage of commercial fertilizer. x. The application of pesticide to land. xi. The handling and storage of pesticide. xii. The application of road salt. xiii. The handling and storage of road salt. xiv. The storage of snow. xv. The handling and storage of fuel. xvi. The handling and storage of a dense non-aqueous phase liquid (excluding incidental volumes for personal/domestic use). xvii. The handling and storage of an organic solvent. xviii. The management of runoff that contains chemicals used in the de-icing of aircraft. xix. The use of land as livestock grazing or pasturing land, an outdoor confinement area or farm-animal yard. xx. An activity that takes water from an aquifer or a surface water body without returning the water taken to the same aquifer or surface water body. xxi. An activity that reduces the recharge of an aquifer. xxii. Road salt storage facilities 4.62.3 Sewage Systems and Holding Tanks within Vulnerable Areas Notwithstanding any other provision of this By-law to the contrary, the following shall apply to WHPAs as identified on Schedule J: i. A new or replacement small on-site sewage system and/or holding tank shall be located on the same property but where possible sited outside the limits of the WHPA. ii. New development relying on a large on-site sewage system and/or holding tank shall be prohibited within WHPA.” 37. That By-law No. Z456-2003, as amended, is hereby further amended by deleting Section 5.7. 38. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding the following subsection 6.12.18: “6.12.18 6.12.18.1 Defined Area A2-18 as shown on Schedule “A”, Map No. 10 to this By-law 6.12.18.2 Minimum Lot area 40 hectares” 39. That By-law No. Z456-2003, as amended, is hereby further amended by deleting Section 7.7. 40. THAT By-law No. Z456-2003, as amended, is hereby further amended by deleting the Section 7.11.1 and replacing it with the following: “7.11.1 The establishment of new livestock uses, livestock-related buildings and structures, and mushroom farms will not be permitted in the Rural Residential (RR) Zone.” AND by moving the first paragraph of Section 7.11 to new subsection 7.11.2. 41. THAT By-law No. Z456-2003, as amended, is hereby further amended by deleting “A certificate of compliance must be obtained from the Ontario Ministry of Agriculture and Food prior to the keeping of livestock on lands zoned Estate Residential (ER).” from Section 8.11. 42. That By-law No. Z456-2003, as amended, is hereby further amended by deleting Section 8.6. 43. THAT By-law No. Z456-2003, as amended, is hereby further amended by amending subsection 9.2, by adding the following: “Public water supply, but no sanitary sewage disposal service: 1,100 m2” 44. THAT By-law No. Z456-2003, as amended, is hereby further amended by amending subsection 9.3, by deleting the following: “No public water supply or sanitary sewage disposal service: 22.0 metres Public sanitary sewage disposal service, but no public water supply:” 45. That By-law No. Z456-2003, as amended, is hereby further amended by deleting Section 9.6. 46. THAT By-law No. Z456-2003, as amended, is hereby further amended by deleting “public water supply or” from subsection 10.3 “Straffordville:” paragraph. 47. That By-law No. Z456-2003, as amended, is hereby further amended by replacing Section 10.4 with the following: “10.4 Minimum Lot Frontage Public Water Supply and Sanitary Sewage Disposal Services: 15.0 metres for an interior lot and 18.0 metres for a corner lot Partially Serviced: 20.0 metres” 48. That By-law No. Z456-2003, as amended, is hereby further amended by deleting Section 10.7. 49. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding new subsection 10.12.13: “10.12.13 10.12.13.1 Defined Areas R1-13 as shown on Schedule “I” to this By-law 10.12.13.2 Regulations for Accessory Buildings Notwithstanding Section 4.2 and Section 10.11, the following shall apply: Minimum Front Yard Setback: 1.0 metres Minimum Rear Yard Setback: 7.0 metres” 50. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding “Single-detached dwelling” as a listed permitted use in the Village Residential 2 (R2) zone Section 11.1. 51. That By-law No. Z456-2003, as amended, is hereby further amended by deleting Section 11.6. 52. THAT By-law No. Z456-2003, as amended, is hereby further amended by making consistent the spelling of “row house”, whereby a space is added between “row” and “house”, in the definition for DWELLING, TOWNHOUSE OR ROW HOUSE and GROUPED HOUSING; in row six of the table in Section 4.32.2; in Section 11.1; in the first row of the table in Section 11.3; and in Section 11.4. 53. That By-law No. Z456-2003, as amended, is hereby further amended by deleting Section 12.6. 54. THAT By-law No. Z456-2003, as amended, is hereby further amended by deleting “floor area and” and amending general provision reference from “Section 4.44” to “Section 4.4.5” from Section 17.10.2. 55. THAT By-law No. Z456-2003, as amended, is hereby further amended by deleting Section 18.11 b). 56. THAT By-law No. Z456-2003, as amended, is hereby further amended by deleting Section 19.6. 57. THAT By-law No. Z456-2003, as amended, is hereby further amended by deleting Section 23.11 b). 58. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding “Urban” in front of “Industrial” in subsection 23.13. 59. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding underline consistently in all references to “Acts” (Planning Act, Municipal Act, etc.), in the following subsections: second introductory paragraph to Section 1; Section 1.12.1; Section 1.12.4 (Municipal Act and Planning Act); Section 1.17 (subsection a) and b)); Section 4.8.2; and, Section 4.19 (three instances). 60. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding “and Map No. 15” after “Map No. 14” in subsection 26.4.5. 61. THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A” Map No. 2 by changing the zoning symbol on the lands from Agricultural (A1) zone to holding Rural Industrial (M2(h2)) zone, which lands are outlined in heavy solid lines and marked M2(h2) on Schedule “A” Map No. 2 to this By-law, which is found in Schedule A to this by-law, which schedule is attached to and forms part of this By- law. 62. THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A” Map No. 3 by changing the zoning symbol on the lands from Rural Industrial (M2) zone to Agricultural (A1) zone, which lands are outlined in heavy solid lines and marked A1 on Schedule “A” Map No. 3 to this By-law, which is found in Schedule A to this by-law, which schedule is attached to and forms part of this By-law. AND by changing the zoning symbol on the lands from holding Rural Industrial (M2(h)) zone to holding Rural Industrial (M2(h2)) zone, which lands are outlined in heavy solid lines and marked M2(h2) on Schedule “A” Map No. 3 to this By-law, which is found in Schedule A to this by-law, which schedule is attached to and forms part of this By-law. AND by adding Special Policy Area 4 overlay and legend category on the lands, which lands are shown with dotted hatching matching the legend symbol, and identified by label and arrows for clarification purposes to this by-law, as Special Policy Area No. 4 (See Official Plan Section 3.3.4) on Schedule “A” Map No. 3 to this By-law, which is found in Schedule A to this by-law, which schedule is attached to and forms part of this By-law. 63. THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A” Map No. 10 by changing the zoning symbol on the lands from Special Agricultural (A2-A) zone to site-specific Special Agricultural (A2-18) zone, which lands are outlined in heavy solid lines and marked A2 -18 on Schedule “A” Map No. 10 to this By-law, which is found in Schedule A to this by-law, which schedule is attached to and forms part of this By-law. 64. THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A” Map No. 12 by changing the zoning symbol on the lands from site-specific Special Agricultural (A2-7) zone to Agricultural (A1) zone, which lands are outlined in heavy solid lines and marked A1 on Schedule “A” Map No. 12 to this By-law, which is found in Schedule A to this by-law, which schedule is attached to and forms part of this By-law. 65. THAT By-law No. Z456-2003, as amended, is hereby further amended by recognizing zone symbol change in Zoning By-law Consolidation on April 12, 2019, from the Agricultural (A1) zone to site-specific Temporary (A1/T2-8), which lands are outlined in heavy solid lines and marked A1/T2 -8 (EXPIRES JAN. 17, 2022) on Schedule “A” Map No. 15 which is found in Schedule A to this by-law, which schedule is attached to and forms part of this By-law. 66. THAT By-law No. Z456-2003, as amended, is hereby further amended by changing the zoning symbol on the lands from holding site-specific Hamlet Residential (HR(h)) zone to holding site-specific Hamlet Residential (HR(h1/h4)) zone, which lands are outlined in heavy solid lines and marked HR-5(h1/h4) on Schedule “D” to this By-law, which is found in Schedule A to this by-law, which schedule is attached to and forms part of this By-law AND by changing the zoning symbol on the lands from Hamlet Residential (HR) zone to Hamlet Commercial (HC) zone, which lands are outlined in heavy solid lines and marked HC on Schedule “D” to this By-law, which is found in Schedule A to this by-law, which schedule is attached to and forms part of this By-law. AND by changing the zoning symbol on the lands from holding Hamlet Commercial (HC) zone to holding Hamlet Residential (HR) zone, which lands are outlined in heavy solid lines and marked HR on Schedule “D” to this By-law, which is found in Schedule A to this by-law, which schedule is attached to and forms part of this By-law. AND by changing the zoning symbol on the lands from site-specific Urban Industrial (M4-4) zone to Hamlet Residential (HR) zone, which lands are outlined in heavy solid lines and marked HR on Schedule “D” to this By-law, which is found in Schedule A to this by-law, which schedule is attached to and forms part of this By-law. 67. THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “F” by changing the zoning symbol on the lands from Open Space 2 (OS2) zone to Central Business District / Village Residential (C1/R1) zone, which lands are outlined in heavy solid lines and marked C1/R1 on Schedule “F” to this By-law, which is found in Schedule A to this by-law, which schedule is attached to and forms part of this By-law. 68. THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “I” by changing the zoning symbol on the lands from Village Residential (R1) zone to site-specific Village Residential (R1-13) zone, which lands are outlined in heavy solid lines and marked R1-13 on Schedule “I” to this By-law, which is found in Schedule A to this by-law, which schedule is attached to and forms part of this By-law. AND to recognize zone symbol change from number sequence error in By-law Z674- 2018 from site-specific Institutional (I-4) zone to site-specific Institutional (I-5) zone on Schedule “I”, which lands are outlined in heavy solid lines and marked I-5 on Schedule “I” to this By-law, which is found in Schedule A to this by-law, which schedule is attached to and forms part of this By-law. 69. THAT By-law No. Z456-2003, as amended, is hereby further amended by adding Schedule “J” RICHMOND: WATER RESOURCES, which is found in Schedule A to this by-law, which schedule is attached to and forms part of this By-law. 70. THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Local Planning Appeal Tribunal. READ A FIRST TIME AND SECOND TIME THIS 16th DAY OF JANUARY 2020. READ A THIRD TIME AND FINALLY PASSED THIS 16th DAY OF JANUARY 20 20 . MAYOR CLERK SCHEDULE A (MAP SCHEDULES “A” (MAP NO. 2, 3, 10, 12 AND 15), “D”, “F”, “I” AND “J”) The following forms Schedule “A” to By-law Z698-2020, passed the 16th day of January 2020 MAYOR CLERK SEESCHEDULEA-MAPNo.1TALBOT LINEBEST LINE P R E S S E Y R D EDEN LINE GREEN LINE SOMERS RDELLIOTT RDMURRAY RDCARSONLINE SEE SCHEDULE C - MAP NORTH HALL SEESCHEDULEA-MAPNo.3SEE SCHEDULEA-MAPNo.4 SEE SCHEDULE A -MAP No.5 SEE SCHEDULEA-MAP No.6 CON 9 CON 10 CON 11          0 450 900225 Metres NLegend Specific Policy Area No. 1 (See Official Plan Section 3.3.1) LPRCA Regulation Limit MUNICIPALITY OF BAYHAMSCHEDULE AMAP No. 2 ZONING BY-LAW Z456-2003 C ONSOLIDATED APRIL 12, 2019 M2(h2) SEE SCHEDULE A - MAP No. 5 B A Y H A M D R P R E S S E Y R D CARSONLINE PLANK RDTALBOT LINEGREENLINE EDEN LINE SCHAFFERRDB A Y H A MN O R F O L K B O U N D A R Y R DB A Y H A M D R SEESCHEDULEA-MAPNo.2SEE SCHEDULE D -MAP EDEN SEE SCHEDULE A - MAP No. 6 CON 11 CON 9            0 400 800200 Metres NMUNICIPALITY OF BAYHAMSCHEDULE AMAP No. 3 ZONING BY-LAW Z456-2003 C ONSOLIDATED APRIL 12, 2019 Legend Specific Policy Area No. 4 (See Official Plan Section 3.3.4) LPRCA Regulation Limit Specific Policy Area 4 overlay added A1 M2(h2) CALTON LINEVIENNA L I N EDENNIS RDRICHMOND RDWOODWORTH RDMCQUIGGANLINE SEE SCHEDULE A -MAP No.13 SEE SCHEDULE G -MAP CALTON SEE SCHEDULE A -MAP No.7 SEESCHEDULEA-MAPNo.11CON 3 CON 4                  0 400 800200 Metres NLegend LPRCA Regulation Limit MUNICIPALITY OF BAYHAMSCHEDULE AMAP No. 10 ZONING BY-LAW Z456-2003 CONSOLIDATED APRIL 12, 2019 A2-18 GODBY RDTUNNEL LINECHUTELINE LIGHT LINE CALTON LINE ELGIN COUNTY RD 55SEE SCHEDULE A -MAP No.9 SEE SCHEDULE A -MAP No.15SEESCHEDULE A - MAP No. 11SEESCHEDULEA-MAPNo.14CON 4 CON 3          0 400 800200 Metres NLegend LPRCA Regulation Limit MUNICIPALITY OF BAYHAMSCHEDULE AMAP No. 12 ZONING BY-LAW Z456-2003 C ONSOLIDATED APRIL 12, 2019 A1 GA1/T2-8 L A K E E R I E LAKESHORE LINEGODBY RDGLEN ERIE LINE TUNNEL LINE STAFFORD RDLK SHORE LINECLARKE RDELGIN COUNTY RD 55 SEE SCHEDULE A -MAP No.12 SEE SCHEDULE A - MAP No. 14CON 2 CON 1           0 400 800200 Metres NLegend LPRCA Regulation Limit MUNICIPALITY OF BAYHAMSCHEDULE AMAP No. 15 ZONING BY-LAW Z456-2003 C ONSOLIDATED APRIL 12, 2019 (EXPIRES JAN 17, 2022) EDEN LINE GRAY ST HR-5(h1/h4) HC HR HR PLANK RDSEE SCHEDULE A -MAP No.3 SEE SCHEDULE A -MAP No.6 0 150 30075 Metres NLegend LPRCA Regulation Limit MUNICIPALITY OF BAYHAMSCHEDULE DEDEN ZONING BY-LAW Z456-2003 CONSOLIDATED APRIL 12, 2019 SEE SCHEDU LE A - MAP N o. 5 SEE SCHEDULE A - MAP No. 6 SEE SCHEDULE A - MAP No. 9SEE SCHEDU LE A - MAP N o. 8 1ST STREET 3RDSTREET HERITAGE LINE MAIN STREET PLANK ROADARTHURSTREETSANDYTOWNROAD 4THSTRE E T 0 200 400100 Metres NLegend LPRCA Regulation Limit MUNICIPALITY OF BAYHAMSCHEDULE FSTRAFFORDVILLE ZONING BY-LAW Z456-2003 CONSOLIDATED APRIL 12, 2019 C1/R 1 SEE INSET MAP R1-13 ASHLEYAVE CHATHAM STVICTORIA STLIB BYE ST NOVA SCOTIA LINEB R I DGE S T ADDISON STROBINSONSTSEE SCHEDU LE A - MAP N o. 13 SEE SCHEDULE A - MAP No. 14 I-5 0 200 400100 Metres NLegend LPRCA Regulation LimitELIZABETH STERIEUS STSTRACHAN STROBINSON STMILTON STPITT ST WELLINGTON ST WATERLOO ST HANNAH ST VICTORIA STINSET MAP MUNICIPALITY OF BAYHAMSCHEDULE IPORT BURWELL ZONING BY-LAW Z456-2003 CONSOLIDATED APRIL 12, 2019 RICHMOND TOWNSHIP OF MALAHIDE0 90 18045 Metres NMUNICIPALITY OF BAYHAMSCHEDULE JRICHMOND: WATER RESOURCES ZONING BY-LAW Z456-2003 UPDATED JANUARY 16, 2020 W e l l h e a d P r o t e c t i o n A r e a s W e l l h e a d P r o t e c t i o n A r e a s Wellhead Protection Area - A Wellhead Protection Area - B Wellhead Protection Area - C THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2020 - 002 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD JANUARY 16, 2020 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held January 16, 2020 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 16th day of January, 2020. ____________________________ _____________________________ MAYOR CLERK