HomeMy WebLinkAboutNovember 21, 2019 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, November 21, 2019
7:00 p.m.
6:30 p.m. —Committee of Adjustment - Redecop
7:30 p.m. — Public Meeting — Planning —Zoning - Phil Mauer/ MG Leasing Inc.
8:00 p.m. — Public Meeting — Drainage— Stewart Drain No. 2
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS DAN FROESE
C. VALERIE DONNELL
ABSENT:
COUNCILLOR SUSAN CHILCOTT
STAFF PRESENT:
CAOICLERK PAUL SHIPWAY
DEPUTY CLERK BRENDA GIBBONS
DEPUTY CLERK\PLANNING COORDINATOR MARGARET UNDERHILL
WATER I WASTEWATER ED ROLOSON
CHIEF BUILDING OFFICIAL'
DRAINAGE SUPERINTENDENT BILL KNIFTON
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None.
4. ANNOUNCEMENTS
A. Deputy Mayor Weisler announced the tree lighting at Vienna Memorial Park Saturday,
November 23, 2019 from 7:00— 9:00 p.m.
5. DELEGATIONS
A. Kimberly Earls, South Central Ontario Region Economic Development Corporation re
Partner Update 2019
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT the presentation from Kimberly Earls, South Central Ontario Region Economic
Development Corporation re Partner Update 2019 be received for information.
CARRIED
2019 Council Minutes November 21, 2019
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held November 7, 2019
B. Statutory Planning Meeting held November 7, 2019 re Mark and Rosmarie McCord
C. Court of Revision held November 7, 2019 re Chalk Drain
D. Court of Revision held November 7, 2019 re Vienna Line Drain
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT the minutes of the Regular Meeting held November 7, 2019, Statutory Planning
Meeting re Mark and Rosmarie McCord held November 7, 2019, Court of Revision re Chalk
Drain and Court of Revision re Vienna Line Drain held November 7, 2019 be received for
information.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A. Report PS-08/19 by Ed Roloson, Manager of Capital Projects—Water/Wastewater re
Capital Item No. WW-02 Wastewater Pump Replacement
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report PS-08/19 re Capital Item No. WW-02 —Wastewater Pump Replacement be
received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham authorize the
purchase of submersible wastewater pumps as quoted by Nevtro Sales Ltd. for a total of
$375,231.17 + HST.
CARRIED
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10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Zoning By-law Amendment Phil Mauer/ MG Leasing
Inc.
B. Notice of Public Meeting re Proposed Minor Variance Frank and Maria Redecop
C. Notice of Public Meeting re Proposed Drainage Works for the Stewart Drain No. 2
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT correspondence items 10.1.1-A— 10.1.1-C be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-73/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Rezoning
Application — McCord Zoning By-Law No. Z694-2019
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report DS-73/19 regarding the McCord rezoning application be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held November 7, 2019
associated with this application, there were no written submissions and no oral presentations
regarding this matter and that all considerations were taken into account in Council's decision
passing this resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by Mark and Rosmarie McCord identified as 57761 Glen Erie
Line being Concession 1 Part Lot 28 from Agriculture (A1) to Special Agricultural (A2) on the
retained lands and from Agriculture (A1) to site-specific Rural Residential (RR-42) on the
severed surplus farm dwelling portion;
AND THAT Zoning By-law Z694-2019 be presented to Council for enactment.
CARRIED
Council recessed at 7:27 p.m. for the Public Meeting Planning and reconvened at 7:37 p.m.
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B. Report DS-74/19 by Margaret Underhill, Deputy ClerklPlanning Coordinator re By-Law No.
2019-095 Official Plan Amendment No. 25 Best Line FarmsNan Leeuwen
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT Staff Report DS-74/19 be deferred to December 19, 2019 to provide additional time
for review.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Ministry of Municipal Affairs and Housing, Minister Steve Clark re announcements made
recently
B. Ministry of Municipal Affairs and Housing, Assistant Deputy Minister Marcia Wallace re
Municipal Modernization Program
C. Deputy Minister, Small Business and Red Tape Reduction; Ministry of Economic
Development, Job Creation and Trade re Job Site Challenge
D. Grey Sauble Conservation Authority Board of Directors Resolution re Continuation of
Programs and Services
E. Region of Niagara Resolution re Proposed Cuts to Legal Aid Ontario Budget
F. Township of Perry re Transforming and Modernizing the Delivery of Ontario's Building
Code
G. Township of Ramara re Conservation Authority Exit Clause
H. Township of Stirling Rawdon re Municipal Liability and Insurance Costs
I. Town of Wasaga Beach re Resolution from the Township of Springwater—Conservation
Authority Levies
J. Long Point Region Conservation Authority Notice of Public Information Centre No. 1 re
Flood Hazard Mapping and Risk Assessment
K. Long Point Region Conservation Authority Board of Directors Minutes of meeting held
October 2, 2019
L. Municipality of Bayham Notice re Sale of Surplus Equipment
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
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THAT correspondence items 11.1.1-A— 11.1.1-L be received for information.
CARRIED
11.1.2 Requiring Action
11.2 Reports to Council
A. Report CAO-61/19 by Paul Shipway, CAOICIerk re Bayham Campground Proposal
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT Report CAO-61/19 re Bayham Campground Proposal be received for information.
CARRIED
B. Report CAO-62/19 by Paul Shipway, CAOICIerk re Investing in Canada Infrastructure
Program — (ICIP) — Green Infrastructure Stream
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report CAO-62/19 re Investing in Canada Infrastructure Program (ICIP) — Green
Infrastructure Stream be received for information;
AND THAT Council direct staff to make application to the Investing in Canada
Infrastructure Program (ICIP) — Green Infrastructure Stream for Port Burwell Storm Sewer
Phase 1C/D.
CARRIED
Council recessed for the Public Meeting Drainage at 8:00 p.m. and reconvened at 8:05 p.m.
C. Report CAO-63/19 by Paul Shipway, CAOICIerk re RFP 19-01 Insurance & Risk
Management Services
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT Report CAO-63/19 re RFP 19-01 Insurance & Risk Management Services be
received for information;
AND THAT the 2020 Municipal Insurance Program be obtained from JLT Canada.
CARRIED
D. Report CAO-64/19 by Paul Shipway, CAOICIerk re RFT 19-05 Four(4) New Half-Ton Four
Wheel Drive Pickup Trucks
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
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2019 Council Minutes November 21, 2019
THAT Report CAO-64/19 re RFT 19-05 Four (4) New Half-Ton Four Wheel Drive Pickup
Trucks be received for information;
AND THAT Council approve the procurement of Four (4) New Half-Ton Four Wheel Drive
Pickup Trucks from Grogan Ford Lincoln Inc., as per RFT 19-05, in the total amount of
$138,841+HST.
CARRIED
E. Report CAO-65/19 by Paul Shipway, CAOICIerk re RFT 19-06 One (1) New Two-Ton Four
Wheel Drive Diesel Pickup Truck
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report CAO-65/19 re RFT 19-06 One (1) New Two-Ton Four Wheel Drive Diesel
Pickup Truck be received for information;
AND THAT Council approve the procurement of One (1) New Two-Ton Four Wheel Drive
Diesel Pickup Truck from Grogan Ford Lincoln Inc., as per RFT 19-06, in the total amount
of$57,745+HST.
CARRIED
F. Report CAO-66/19 by Paul Shipway, CAOICIerk re RFT 19-07 Supply & Placement of
Granular Material
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report CAO-66/19 re RFT 19-07 Supply and Placement of Granular Materials be
received for information;
AND THAT Council direct staff to bring forward a by-law to authorize an agreement for the
supply and placement of granular materials from Johnston Brothers Ltd., as per RFT 19-07,
in the total amount of$197,823.66+HST.
CARRIED
G. Report CAO-67/19 by Paul Shipway, CAOICIerk re Developable Lands Review
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report CAO-67/19 re Developable Lands Review be received for information;
AND THAT staff be directed to provide a Developable Lands Report to SCOR and Elgin
County Economic Development Department to assist with communicating the Municipality
of Bayham developable land inventory to the development community.
CARRIED
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2019 Council Minutes November 21, 2019
12. BY-LAWS
A. By-Law No. 2019-093 Being a provisional by-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the Stewart Drain No. 2 (This by-
law follows the recommendation in Report DS-71/19 by Bill Knifton, Chief Building
OfficiallDrainage Superintendent during the public meeting of November 21, 2019) First
and Second Reading Only
B. By-Law No. 2019-094 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Johnston Bros. (Bothwell) Ltd. (This by-law
follows the recommendation in Report CAO-66/19 by Paul Shipway, CAOICIerk during the
regular meeting of November 21, 2019)
C. By-Law 2019-095 Being a by-law to adopt Official Plan Amendment No. 25 (This by-law
follows the recommendation in Report DS-74/19 by Margaret Underhill, Deputy
ClerkIPlanning Coordinator during the regular meeting of November 21, 2019)
D. By-Law Z694-2019 Being a by-law to further amend By-Law No. Z456-2003 (This by-law
follows the recommendation in Report DS-73/19 by Margaret Underhill, Deputy
Clerk!Planning Coordinator during the regular meeting of November 21, 2019)
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT By-Law No. 2019-093 be read a first and second time only;
AND THAT By-Law No. 2019-095 be deferred until December 19, 2019;
AND THAT By-Law No. 2019-094 and Z694-2019 be read a first, second and third time
and finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
A. Straffordville Community Rink
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Council approve the placement of the Outdoor Skating Rink at the Straffordville
Concrete Pad Surface for the 2019—2020 winter season;
AND THAT Council approves the Fire Department providing water for the initial flooding of
the rink.
CARRIED
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B. Meeting scheduled for January 2, 2020.
Council discussed and provided direction to cancel the meeting scheduled for January 2,
2020.
14.1 In Camera
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT the Council do now rise to enter into an "In Camera" Session at 8:34 p.m. to discuss:
• a proposed or pending acquisition or disposition of land by the municipality or local
board;
• a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board;
• labour relations or employee negotiations.
CARRIED
A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the
municipality or local board; a position, plan, procedure, criteria or instruction to be applied to
any negotiations carried on or to be carried on by or on behalf of the municipality or local
board (Bayham Historical Society)
B. Confidential Report regarding labour relations or employee negotiations (Human Resources)
14.2 Out of Camera
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT the Council do now rise from the "In Camera" session at 9:33 p.m. with nothing to
report.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law No. 2019-096 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT Confirming By-Law No. 2019-096 be read a first, second and third time and finally
passed
CARRIED
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16. ADJOURNMENT
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT the Council meeting be adjourned at 9:34 p.m.
CARRIED
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