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Home My WebLink AboutSeptember 19, 2019 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, September 19, 2019 7:00 p.m. 5:45 p.m. —6:45 p.m. — Public Open House Zoning By-Law Review 7:30 p.m. — Public Meeting — Planning —Zoning By-Law Review PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None 4. ANNOUNCEMENTS A. Mayor Ketchabaw announced that while attending the Straffordville Hall Foundation 4th Annual Rib Dinner and Dance, Foundation members presented him with a cheque in the amount of$8,000 toward the on-going Straffordville Community Centre rehabilitation project the Mayor went on to congratulate the organization on their fundraising efforts. B. Mayor Ketchabaw announced the September 17, 2019 joint Elgin County /St. Thomas meeting was productive and well received. 5. DELEGATIONS A. None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held September 5, 2019 Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the minutes of the Regular Meeting held September 5, 2019 be adopted. CARRIED 2019 Council Minutes September 19, 2019 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Open House and Public Meeting Concerning a Zoning By-Law Review in the Municipality of Bayham B. Notice of passing of Zoning By-Law No. Z691-2019 — L & L Gingrich C. Notice of passing of Zoning By-Law No. Z692-2019 — Mark Weber Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence item 10.1.1-A— 10.1.1-C be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Ministry of Municipal Affairs and Housing re More Homes, More Choice Act, 2019 B. City of Kitchener re single-use disposable wipes and producer requirements for packaging in Ontario 2 2019 Council Minutes September 19, 2019 C. Township of Zorra re continuation of the programs of the Upper Thames River Conservation Authority D. Municipality of Hastings Highlands re Mandatory Septic System Reports E. Elgin County Draft Minutes of meeting held September 10, 2019 F. Elgin County re Community Safety and Well-Being Planning Advisory Committee and Coordinating Committee—Terms of Reference G. Elgin County re Fred Bodsworth Public Library — Branch Enhancements H. Long Point Region Conservation Authority Board of Directors minutes of meeting held July 3, 2019 and minutes of conference call held August 7, 2019 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT correspondence items 11.1.1-A— 11.1.1-H be received for information. CARRIED 11.1.2 Requiring Action A. Otter Valley Board of Management Advisory Board & Committee Resolution Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Otter Valley Board of Management Advisory Board & Committee Resolution be received for information; AND THAT the Council of the Municipality of Bayham approve the installation of approximately 195 metres of fencing to the Otter Valley Utility Corridor at road crossings. CARRIED 11.2 Reports to Council A. Report CAO-53/19 by Brenda Gibbons, Deputy Clerk re 2020 Council Schedule Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-53/19 re 2020 Council Schedule be received for information; AND THAT Council approve the 2020 Meeting schedule as attached to Report CAO-53/19 as Appendix 'A'. CARRIED 3 2019 Council Minutes September 19, 2019 B. Report CAO-54/19 by Paul Shipway, CAOICIerk re Otter Street (Valley Lane) Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report CAO-54/19 re Otter Street (Valley Lane) be received for information. CARRIED C. Report CAO-55/19 by Paul Shipway, CAOICIerk re Phragmites Control Program Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report CAO-55/19 re Phragmites Control Program be received for information; AND THAT staff be directed to partner with LPRCA and ALUS to implement a Phragmites Control Program on municipal property. CARRIED D. Report CAO-56/19 by Paul Shipway, CAOICIerk re RFQ -19/02— Provision of Winter Salt Trucking Services Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-56/19 re RFQ-19/02 re Provision of Winter Salt Trucking Services be received for information; AND THAT staff be directed to bring forward a by-law to authorize the execution of an agreement with Wilson Trucking for the provision of Winter Salt Trucking Services for the 2019/2020 winter season for Council consideration. CARRIED 12. BY-LAWS A. By-Law No. 2019-078 Being a by-law to further amend By-Law No. 2012-057 authorizing agreements between the Municipality of Bayham and Stewardship Ontario B. By-Law No. 2019-079 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Wilson's Trucking (This by-law follows the recommendation in Report CAO-56/19 by Paul Shipway, CAOICIerk during the regular meeting of September 19, 2019 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-Law No. 2019-078 and 2019-079 be read a first, second and third time and finally passed. CARRIED 4 2019 Council Minutes September 19, 2019 Council recessed for the public meeting at 7:30 p.m. and reconvened at 7:48 p.m. Council recessed for a short break at 7:48 p.m. and reconvened at 7:57 p.m. 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an "In Camera" Session at 7:57 p.m. to discuss: • labour relations or employee negotiations; • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; • the security of the property of the municipality or local board. CARRIED A. Confidential Report regarding labour relations or employee negotiations (Human Resources) B. Confidential Report regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; the security of the property of the municipality or local board (IT Services) 14.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the Council do now rise from the "In Camera" session at 8:13 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-080 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Confirming By-Law No. 2019-080 be read a first, second and third time and finally passed CARRIED 5 2019 Council Minutes September 19, 2019 16. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the Council meeting be adjourned at 8:15 p.m. CARRIED AYOR 6