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Home My WebLink AboutSeptember 05, 2019 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, September 5, 2019 7:00 p.m. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS A. Councillor Froese recognized and thanked the organizers of the Straffordville Watermelon Fest for the success of the 2019 event. B. Councillor Chilcott thanked Municipal staff and all involved for the efforts in handling the recent watermain break on September 4, 2019. C. Councillor Donnell recognized the successful Grand Reopening of the Fred Bodsworth Port Burwell Library held September 5, 2019 recognizing the recent renovations. D. Mayor Ketchabaw announced the champion of the Watermelon Fest seed spitting contest was Councillor Chilcott. 5. DELEGATIONS None. 2 2019 Council Minutes September 5, 2019 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held August 15, 2019 B. Statutory Public Planning Meeting held August 15, 2019 re Lester & Lorene Gingrich Zoning By-law Amendment C. Statutory Public Planning Meeting held August 15, 2019 re N. Grewal Remove Holding Symbol D. Statutory Public Planning Meeting held August 15, 2019 re Mark Weber Zoning By-law Amendment Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the minutes of the Regular Meeting held August 15, 2019, Statutory Planning Meeting held August 15, 2019 re Gingrich, Statutory Planning Meeting held August 15, 2019 re Grewal and the Statutory Planning Meeting held August 15, 2019 re Weber be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Passing of a Zoning By-law re Orchard Crest Farms Ltd. 3 2019 Council Minutes September 5, 2019 B. Notice of Public Open House and Public Meeting Concerning a Zoning By-Law Review in the Municipality of Bayham Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence item 10.1.1-A— 10.1.1-B be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-55/19 by Bill Knifton, Chief Building Officialprainage Superintendent re Petition for Drainage Moved by: Councilor Donnell Seconded by: Deputy Mayor Weisler THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from 1 McCord (Jeff& Marcy Elliott), 3 McCord (Kenneth & Karen Bechard), 5 McCord (Ad & Monica Teixeira) and 7 McCord Lane (Isaac Legault); AND THAT Report DS-55/19 regarding the petition for drainage and for drainage improvement be received; AND THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. CARRIED B. Report DS-56/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Application for Site Plan Agreement— Gardner By-Law No. 2019-075 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-56/19 regarding the Site Plan Agreement with Rosemarie and Mark Gardner be received for information; AND THAT By-law 2019-075 being a by-law to approve a site plan agreement between the Municipality of Bayham and Rosemarie and Mark Gardner be presented to Council for enactment. CARRIED C. Report DS-57/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Rezoning Application - Gingrich Zoning By-Law No. Z691-2019 4 2019 Council Minutes September 5, 2019 Moved by: Councillor Froese Seconded by: Councillor Donnell THAT Report DS-57/19 regarding Gingrich rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held August 15, 2019 associated with this application, there were no submissions received and no oral presentations regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Lester and Lorene Gingrich described as Concession 2 Part Lot 26 at 5552 Godby Road from Agricultural (A1) to Site-specific Agricultural (A1-31); AND THAT Zoning By-law Z691-2019 be presented to Council for enactment. CARRIED D. Report DS-58/19 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Zoning Amendment Application —Weber Zoning By-Law No. Z692-2019 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-58/19 regarding the Zoning By-law Amendment for Weber be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held August 15, 2019 associated with this application, no verbal or written submissions were received and that all considerations regarding this matter were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning from Rural Residential (RR) Zone to a site-specific Rural Residential (RR-41) Zone on property identified as 7057 & 7059 Plank Road; AND THAT Zoning By-law Z692-2019 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Ontario News Release re 2019 Excellence in Agriculture Program 5 2019 Council Minutes September 5, 2019 B. Office of the Solicitor General re Public Reports Regulation (O.Reg. 377/18) under the Fire Protection and Prevention Act, 1997 C. Town of Aylmer re Aylmer Police Costing D. Town of Aylmer re Preserving Rail Corridors and Expanding Rail Usage E. Municipality of Bluewater re Resolution Support for Reducing Litter and Waste in Our Communities F. Town of Bradford West Gwillimbury re Never Forgotten National Memorial Foundation G. Elgin County re Phragmites H. Elgin County Draft Minutes of meeting held August 13, 2019 I. Elgin Group Police Services Board re Enforcement for Safety on Family Farms J. Norfolk County re Request for Provincial Response to Address Gas Well Issues K. Notice re Proposed Closure of a Highway and Conveyance of Land in the Municipality of Bayham L. Notice re High Speed Fiber Optic Internet Connectivity Coming to the Municipality of Bayham M. Chuck West re Edison Mystery Cruise Poker Run Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT correspondence items 11.1.1-A— 11.1.1-M be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-52/19 by Paul Shipway, CAOICIerk re Investing in Canada Infrastructure Program (ICIP) —Community Culture & Recreation Stream Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report CAO-52/19 re Investing in Canada Infrastructure Program (ICIP) — Community Culture & Recreation Stream be received for information; AND THAT Council provide staff direction to utilize Facility Reserve Funds to finalize design details for the Investing in Canada Infrastructure Program (ICIP) - Community 6 2019 Council Minutes September 5, 2019 Culture & Recreation Stream grant application; AND THAT Council direct staff to make application to the Investing in Canada Infrastructure Program (ICIP) — Community Culture & Recreation Stream for the following projects: 1. Straffordville Community Centre Community Hub CARRIED 12. BY-LAWS A. By-Law No. Z691-2019 Being a by-law to further amend By-Law No. Z456-2003 — Gingrich (This by-law follows the recommendation in Report DS-57/19 by Margaret Underhill, Deputy Clerk'Planning Coordinator during the regular meeting of September 5, 2019) B. By-Law No. Z692-2019 Being a by-law to further amend By-Law No. Z456-2003 —Weber (This by-law follows the recommendation in Report DS-58/19 by Margaret Underhill, Deputy Clerkplanning Coordinator during the regular meeting of September 5, 2019) C. By-Law No. 2019-075 Being a by-law to authorize the execution of a site plan agreement between Rosemarie and Mark Gardner and the Corporation of the Municipality of Bayham (This by-law follows the recommendation made in Report DS-56/19 by Margaret Underhill, Deputy Clerkplanning Coordinator during the regular meeting of September 5, 2019) Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT By-Law No. Z691-2019, Z692-2019 and 2019-075 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS A. Fire Education — Smoke House Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Council does not object to the acquisition of a Fire Education Smoke House as requested by the Fire Chief to be owned by the Municipality at the financial expense of the Association. CARRIED Council recessed for a short break at 7:51 p.m. and reconvened at 7:55 p.m. 7 2019 Council Minutes September 5, 2019 14.1 In Camera Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an "In Camera" Session at 7:56 p.m. to discuss: • a proposed or pending acquisition or disposition of land by the municipality or local board; • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. CARRIED A. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Auction Sale) 14.2 Out of Camera Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" session at 8:42 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-077 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Confirming By-Law No. 2019-077 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:43 p.m. CARRIED 8 2019 Council Minutes September 5, 2019 MAYOR / L RK