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HomeMy WebLinkAboutSeptember 19, 2019 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, September 19, 2019 7:00 p.m. 5:45 p.m. — 6:45 p.m. — Public Open House Zoning By-Law Review 7:30 p.m. — Public Meeting — Planning —Zoning By-Law Review 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held September 5, 2019 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Open House and Public Meeting Concerning a Zoning By-Law Review in the Municipality of Bayham B. Notice of passing of Zoning By-Law No. Z691-2019 — L & L Gingrich 2019 Council Agenda September 19, 2019 C. Notice of passing of Zoning By-Law No. Z692-2019 — Mark Weber 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Ministry of Municipal Affairs and Housing re More Homes, More Choice Act, 2019 B. City of Kitchener re single-use disposable wipes and producer requirements for packaging in Ontario C. Township of Zorra re continuation of the programs of the Upper Thames River Conservation Authority D. Municipality of Hastings Highlands re Mandatory Septic System Reports E. Elgin County Draft Minutes of meeting held September 10, 2019 F. Elgin County re Community Safety and Well-Being Planning Advisory Committee and Coordinating Committee —Terms of Reference G. Elgin County re Fred Bodsworth Public Library— Branch Enhancements H. Long Point Region Conservation Authority Board of Directors minutes of meeting held July 3, 2019 and minutes of conference call held August 7, 2019 11.1.2 Requiring Action A. Otter Valley Board of Management Advisory Board & Committee Resolution 11.2 Reports to Council A. Report CAO-53/19 by Brenda Gibbons, Deputy Clerk re 2020 Council Schedule B. Report CAO-54/19 by Paul Shipway, CAOICIerk re Otter Street (Valley Lane) C. Report CAO-55/19 by Paul Shipway, CAOICIerk re Phragmites Control Program D. Report CAO-56/19 by Paul Shipway, CAOICIerk re RFQ -19/02 — Provision of Winter Salt Trucking Services 12. BY-LAWS 2 2019 Council Agenda September 19, 2019 A. By-Law No. 2019-078 Being a by-law to further amend By-Law No. 2012-057 authorizing agreements between the Municipality of Bayham and Stewardship Ontario B. By-Law No. 2019-079 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Wilson's Trucking (This by-law follows the recommendation in Report CAO-56/19 by Paul Shipway, CAOICIerk during the regular meeting of September 19, 2019) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera A. Confidential Report regarding labour relations or employee negotiations (Human Resources) B. Confidential Report regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; the security of the property of the municipality or local board (IT Services) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-080 Being a by-law to confirm all actions of Council 16. ADJOURNMENT 3 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, September 5, 2019 7:00 p.m. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS A. Councillor Froese recognized and thanked the organizers of the Straffordville Watermelon Fest for the success of the 2019 event. B. Councillor Chilcott thanked Municipal staff and all involved for the efforts in handling the recent watermain break on September 4, 2019. C. Councillor Donnell recognized the successful Grand Reopening of the Fred Bodsworth Port Burwell Library held September 5, 2019 recognizing the recent renovations. D. Mayor Ketchabaw announced the champion of the Watermelon Fest seed spitting contest was Councillor Chilcott. 5. DELEGATIONS None. 2 2019 Council Minutes September 5, 2019 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held August 15, 2019 B. Statutory Public Planning Meeting held August 15, 2019 re Lester & Lorene Gingrich Zoning By-law Amendment C. Statutory Public Planning Meeting held August 15, 2019 re N. Grewal Remove Holding Symbol D. Statutory Public Planning Meeting held August 15, 2019 re Mark Weber Zoning By-law Amendment Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the minutes of the Regular Meeting held August 15, 2019, Statutory Planning Meeting held August 15, 2019 re Gingrich, Statutory Planning Meeting held August 15, 2019 re Grewal and the Statutory Planning Meeting held August 15, 2019 re Weber be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Passing of a Zoning By-law re Orchard Crest Farms Ltd. 3 2019 Council Minutes September 5, 2019 B. Notice of Public Open House and Public Meeting Concerning a Zoning By-Law Review in the Municipality of Bayham Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence item 10.1.1-A— 10.1.1-B be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-55/19 by Bill Knifton, Chief Building OfficiallDrainage Superintendent re Petition for Drainage Moved by: Councilor Donnell Seconded by: Deputy Mayor Weisler THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from 1 McCord (Jeff & Marcy Elliott), 3 McCord (Kenneth & Karen Bechard), 5 McCord (Ad & Monica Teixeira) and 7 McCord Lane (Isaac Legault); AND THAT Report DS-55/19 regarding the petition for drainage and for drainage improvement be received; AND THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. CARRIED B. Report DS-56/19 by Margaret Underhill, Deputy Clerkplanning Coordinator re Application for Site Plan Agreement— Gardner By-Law No. 2019-075 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-56/19 regarding the Site Plan Agreement with Rosemarie and Mark Gardner be received for information; AND THAT By-law 2019-075 being a by-law to approve a site plan agreement between the Municipality of Bayham and Rosemarie and Mark Gardner be presented to Council for enactment. CARRIED C. Report DS-57/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Rezoning Application - Gingrich Zoning By-Law No. Z691-2019 4 2019 Council Minutes September 5, 2019 Moved by: Councillor Froese Seconded by: Councillor Donnell THAT Report DS-57/19 regarding Gingrich rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held August 15, 2019 associated with this application, there were no submissions received and no oral presentations regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Lester and Lorene Gingrich described as Concession 2 Part Lot 26 at 5552 Godby Road from Agricultural (A1) to Site-specific Agricultural (A1-31); AND THAT Zoning By-law Z691-2019 be presented to Council for enactment. CARRIED D. Report DS-58/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Zoning Amendment Application —Weber Zoning By-Law No. Z692-2019 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-58/19 regarding the Zoning By-law Amendment for Weber be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held August 15, 2019 associated with this application, no verbal or written submissions were received and that all considerations regarding this matter were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning from Rural Residential (RR) Zone to a site-specific Rural Residential (RR-41) Zone on property identified as 7057 & 7059 Plank Road; AND THAT Zoning By-law Z692-2019 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Ontario News Release re 2019 Excellence in Agriculture Program 5 2019 Council Minutes September 5, 2019 B. Office of the Solicitor General re Public Reports Regulation (O.Reg. 377/18) under the Fire Protection and Prevention Act, 1997 C. Town of Aylmer re Aylmer Police Costing D. Town of Aylmer re Preserving Rail Corridors and Expanding Rail Usage E. Municipality of Bluewater re Resolution Support for Reducing Litter and Waste in Our Communities F. Town of Bradford West Gwillimbury re Never Forgotten National Memorial Foundation G. Elgin County re Phragmites H. Elgin County Draft Minutes of meeting held August 13, 2019 I. Elgin Group Police Services Board re Enforcement for Safety on Family Farms J. Norfolk County re Request for Provincial Response to Address Gas Well Issues K. Notice re Proposed Closure of a Highway and Conveyance of Land in the Municipality of Bayham L. Notice re High Speed Fiber Optic Internet Connectivity Coming to the Municipality of Bayham M. Chuck West re Edison Mystery Cruise Poker Run Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT correspondence items 11.1.1-A— 11.1.1-M be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-52/19 by Paul Shipway, CAOICIerk re Investing in Canada Infrastructure Program (ICIP) — Community Culture & Recreation Stream Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report CAO-52/19 re Investing in Canada Infrastructure Program (ICIP) — Community Culture & Recreation Stream be received for information; AND THAT Council provide staff direction to utilize Facility Reserve Funds to finalize design details for the Investing in Canada Infrastructure Program (ICIP) - Community 6 2019 Council Minutes September 5, 2019 Culture & Recreation Stream grant application; AND THAT Council direct staff to make application to the Investing in Canada Infrastructure Program (ICIP) — Community Culture & Recreation Stream for the following projects: 1. Straffordville Community Centre Community Hub CARRIED 12. BY-LAWS A. By-Law No. Z691-2019 Being a by-law to further amend By-Law No. Z456-2003 — Gingrich (This by-law follows the recommendation in Report DS-57/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator during the regular meeting of September 5, 2019) B. By-Law No. Z692-2019 Being a by-law to further amend By-Law No. Z456-2003 —Weber (This by-law follows the recommendation in Report DS-58/19 by Margaret Underhill, Deputy ClerkIPlanning Coordinator during the regular meeting of September 5, 2019) C. By-Law No. 2019-075 Being a by-law to authorize the execution of a site plan agreement between Rosemarie and Mark Gardner and the Corporation of the Municipality of Bayham (This by-law follows the recommendation made in Report DS-56/19 by Margaret Underhill, Deputy ClerkIPlanning Coordinator during the regular meeting of September 5, 2019) Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT By-Law No. Z691-2019, Z692-2019 and 2019-075 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS A. Fire Education — Smoke House Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Council does not object to the acquisition of a Fire Education Smoke House as requested by the Fire Chief to be owned by the Municipality at the financial expense of the Association. CARRIED Council recessed for a short break at 7:51 p.m. and reconvened at 7:55 p.m. 7 2019 Council Minutes September 5, 2019 14.1 In Camera Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an "In Camera" Session at 7:56 p.m. to discuss: • a proposed or pending acquisition or disposition of land by the municipality or local board; • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. CARRIED A. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Auction Sale) 14.2 Out of Camera Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" session at 8:42 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-077 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Confirming By-Law No. 2019-077 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:43 p.m. CARRIED 8 2019 Council Minutes September 5, 2019 MAYOR CLERK Zoning By-law Review INNMA NOTICE OF PUBLIC OPEN HOUSE AND PUBLIC MEETING CONCERNING A ait../11111114 � ZONING BY-LAW REVIEW 4 �y IN THE MUNICIPALITY OF BAYHAM PPortunity Is' TAKE NOTICE that the Municipality of Bayham is considering a comprehensive amendment to Zoning By-law No. Z456-2003 to recognize recent updates made to the Official Plan. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public open house from 5:45 p.m. —6:45 p.m. and a public meeting at 7:30 p.m. on Thursday, September 19, 2019 in the Municipal Council Chambers, 56169 Heritage Line, Straffordville to consider the Zoning By-Law Review under Section 34 and in accordance with Section 26(9) of the PLANNING ACT. THE PURPOSE of the amendment is to ensure the Zoning By-law of the Municipality of Bayham is up-to-date and is consistent with the Official Plan in accordance with Section 26 (9) of the Planning Act. The review process includes a review, consolidation and update of the Zoning By-law. Generally, the amendment will address recent updates to the Official Plan, revisions to map schedules based on updated parcel mapping, as well as other housekeeping items which will affect regulations in the Municipality. No key map is provided as the proposed amendment applies to the entire Municipality. THE EFFECT of this amendment will be an updated Zoning By-law document, which will allow Municipal Council to implement the goals and objectives outlined in the Official Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 28th day of August 2019. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext. 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca $0H44,1 PLANNING ACT ";Z. NOTICE OF THE PASSING OF ���--� ' ZONING BY-LAW Z691-2019 it rfr THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 0 1) 141rtunity Is't1 APPLICANT: L & L GINGRICH TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z691-2019 on the 5th day of September, 2019 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Local Planning Appeal Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 26th day of September, 2019 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is to amend the zoning on a 12.9 hectare (31 acre) parcel of land from an Agricultural (A1) zone to a site-specific Agriculture (A1-31) zone to permit a second dwelling unit in the upper storey of the accessory building of 135m2 (1,453 ft2)floor area; to permit lot area of 12.9 ha (31 acre) where 20.0 ha (49 acre) is the required minimum; to permit lot frontage of 110.0 m (360 ft) where 150.0 m (492 ft) is the required minimum; and, to permit an accessory building height of 7.0 m (22.9 ft) where 6.0 m (19.6 ft) is the permitted maximum to Zoning By-law Z456-2003. The subject lands are located at Part Lot 26, Concession 2, 5552 Godby Road east side, south of Tunnel Line. THE EFFECT of this By-law will be to permit the construction of temporary living accommodations in the form of a second dwelling unit for family and friends and is not intended for seasonal farm labour. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Local Planning Appeal Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Local Planning Appeal Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection in the municipal office during regular office hours. DATED AT THE MUNICIPALITY OF BAYHAM THIS 6TH DAY OF SEPTEMBER 2019. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 L �f ;! -_-- E: munderhillbayham.on.ca W: www.bayham.on.ca SUBJECT LANDS L NOTE: The fee for filing an objection or appeal of a Zoning By-law to the Local Planning Appeal Tribunal is presently set at$300.00 by the Province of Ontario. vaHAif PLANNING ACT ` ^ REVISED **1; 114; NOTICE OF THE PASSING OF o �I, ZONING BY-LAW Z692-2019 BY lDPoit nity 10. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: MARK WEBER, 7057 & 7059 PLANK RD TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z692-2019 on the 5th day of September, 2019 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Local Planning Appeal Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 26th day of September, 2019 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is to amend the zoning on a 6,240 m2 (1.5 acre) parcel of land from a Rural Residential (RR) zone to a site-specific Rural Residential (RR-XX) zone to permit micro-cultivation of cannabis and the cannabis to be grown outdoor to a maximum of 200m2(2,152 m2) growing area and to permit the trimming, curing/drying and packaging of cannabis grown on site within an existing accessory building of 44.9 m2 (484 ft2) floor area to Zoning By-law Z456- 2003. The subject lands are located at Part Lot 15 RP, Concession 4, Part 1, 11 r9053, 7057 & 7059 Plank Road west side, north of Light line. THE EFFECT of this By-law will be to allow micro-cultivation of cannabis use as a secondary use; to allow the outdoor cultivation of cannabis with a growing area maximum of 200m2; to allow the trimming, curing/drying and packaging of cannabis grown on site within an existing building; to prohibit outdoor storage of materials and/or goods; and to allow a maximum of five employees. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Local Planning Appeal Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Local Planning Appeal Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection in the municipal office during regular office hours. DATED AT THE MUNICIPALITY OF BAYHAM THIS 6TH DAY OF SEPTEMBER 2019. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160. Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 SUBJECT LANDS F: 519-866-3884 E: munderhill(c bayham.on.ca W: www.bayham.on.ca -4�r.r 0N� u � , NOTE: The fee for filing an objection or appeal of a Zoning By-law to the Local Planning Appeal Tribunal is presently set at$300.00 by the Province of Ontario. Ministry of Ministere des Municipal Affairs Affaires municipales and Housing et du Logement Office of the Minister Bureau du ministre Imam,® Ontario 777 Bay Street, 17th Floor 777,rue Bay, 17'etage Toronto ON M5G 2E5 Toronto ON M5G 2E5 Tel.:416 585-7000 Tel. :416 585-7000 19-4093 Dear Head of Council: Our government believes everyone deserves a place to call home. Inadequate supply and high housing costs have made housing unattainable for too many people in Ontario. We want to put affordable home ownership in reach of more Ontario families, and provide more people with the opportunity to live closer to where they work. That is why I am pleased to provide you with an update on the More Homes, More Choice Act, 2019, which was passed by the Legislature on June 6, 2019. In Effect Date Schedule 12 of the More Homes, More Choice Act, 2019 makes changes to the Planning Act. All changes, except for those related to community benefits charges, came into force on September 3, 2019, as specified by proclamation. This includes changes to: • Broaden the Local Planning Appeal Tribunal's jurisdiction over major land use planning matters (i.e., official plans and zoning by-laws) and give the Tribunal the authority to make a final decision on appeals of these matters based on the best planning outcome; • Reduce timelines for municipalities to make planning decisions; • Remove certain "third party" appeals; • Authorize the Minister of Municipal Affairs and Housing to mandate the use of a community planning permit system in or around specific locations to promote intensification around transit; • Require municipalities to authorize in their official plans and zoning by-laws additional residential units in both a primary dwelling and ancillary building or structure; and • Promote the development of affordable housing near transit by focusing the use of inclusionary zoning. Regulations To help implement the Planning Act changes, amendments to existing regulations under the Act also came into force at the same time as the related legislative provisions. These regulations were filed on August 29, 2019 and include changes to: • Set out transition rules for planning matters that are in process; • Remove or update certain redundant or out-dated provisions and references; • Remove the ability to appeal (except by the province) the implementing by-law when a municipality is required to establish a community planning permit system through a Minister's order; and .../2 -2- • Clarify that the new community benefits charge by-law will not apply in areas within a municipality where a community planning permit system is in effect. A new regulation for additional residential units (ARUs) was also filed on August 29, 2019 and helps remove certain zoning barriers to the creation of additional residential units by establishing the following requirements and standards: • One parking space for each ARU, which may be provided through tandem parking as defined; • Where a municipal zoning by-law requires no parking spaces for the primary residential unit, no parking space would be required for the ARUs; • Where a municipal zoning by-law is passed that sets a parking standard lower than a standard of one parking space for each ARU, the municipal zoning by-law parking standard would prevail; • An ARU, where permitted in a zoning by-law, may be occupied by any person regardless of whether the primary residential unit is occupied by the owner of the property; and • An ARU, where permitted in a zoning by-law, would be permitted without regard to the date of construction of the primary or ancillary building. Our proposal for the new and amended regulations was posted on the Environmental Registry of Ontario. All comments received were carefully considered. You can view copies of the new and amending Planning Act regulations on Ontario's e- Laws: • New Ontario Regulation 299/19 — "Additional Residential Units" • Ontario Regulation 296/19 — amending Ontario Regulation 174/16 "Transitional Matters - General" • Ontario Regulation 297/19 — amending Ontario Regulation 543/06 "Official Plans and Plan Amendments" • Ontario Regulation 298/19 — amending Ontario Regulation 544/06 "Plans of Subdivision" • Ontario Regulation 301/19 — amending Ontario Regulation 173/16 "Community Planning Permits" • Ontario Regulation 300/19 — amending Ontario Regulation 232/18 "Inclusionary Zoning" If you have any questions about the changes to the Planning Act and related regulations, please email PlanningConsultation©ontario.ca. Sincerely, Steve Clark Minister c: Chief Administrative Officer CHRISTINE TARLING . Director of Legislated Services & City Clerk -411 Corporate Services Department Kitchener City Hall, 2nd Floor 200 King Street West, P.O. Box 1118 .1511voaSi Kitchener, ON N2G 4G7 Phone: 519.741.2200 x 7809 Fax: 519.741.2705 christine.tarling@kitchener.ca TTY: 519-741-2385 September 5, 2019 Dear Municipal Colleagues: This is to advise that City Council, at a meeting held on August 26, 2019, passed the following resolution regarding single-use disposable wipes: "WHEREAS in 2018 the City of Kitchener implemented a sustainable funding model Water Infrastructure Project (WIP) for the city's water, sanitary and stormwater infrastructure to ensure the safe delivery of these valued utilities; and, WHEREAS in 2018 a multi-year initiative approved through the WIP has already improved several key measures of water quality, and proactive maintenance has reduced the risk of flooding in high-risk areas; and, WHEREAS in 2018 the City has already seen a number of impacts due to the implementation of the WIP including: 48% decrease in complaints related to discoloured water; Storm main repairs increased by 27 per cent; 300 metric tonnes of sediment removed from catch basins; and, 2,200 properties protected against backflow and cross-connection contamination; and, WHEREAS Single-use wipes are a $6-billion industry and growing, and are now being advertised as the clean alternative to toilet paper and are safe to flush; and, WHEREAS there is no one standard for what the word "flushable" means; and, WHEREAS Single-use wipes are in fact not safe to flush as they are buoyant; are not biodegradable; and, are unable to break down into small pieces quickly; and, WHEREAS Single-use wipes accumulate in the sewer system and eventually clog the sanitary sewer system costing municipalities hundreds of millions of dollars in additional repairs and maintenance costs each year to municipal sewer systems across the country; and, WHEREAS there is a lack of public awareness of the impact caused by non-flushable wipes being flushed down toilets and consumer education and outreach could play a large part in reducing the impact; THEREFORE BE IT RESOLVED that the City of Kitchener lobby the Federal Government, to review regulations related to consumer packaging on single-use wipes to remove the word flushable; and, BE IT FINALLY RESOLVED that this resolution be forwarded to the Right Honourable Prime Minister of Canada; the Honourable Premier of Ontario; the Minister of the Environment, Conservation and Parks; the Minister of Municipal Affairs and Housing; the Association of Municipalities of Ontario; the Local Members of Provincial Parliament; the Region of Waterloo; and, all Municipalities within the Province of Ontario." Yours truly, C. Tarling Director of Legislated Services & City Clerk CHRISTINE TARLING . Director of Legislated Services & City Clerk -411 Corporate Services Department Kitchener City Hall, 2nd Floor 200 King Street West, P.O. Box 1118 .1511voaSi Kitchener, ON N2G 4G7 Phone: 519.741.2200 x 7809 Fax: 519.741.2705 christine.tarling@kitchener.ca TTY: 519-741-2385 September 6, 2019 Dear Municipal Colleagues: This is to advise that City Council, at a meeting held on August 26, 2019, passed the following resolution regarding producer requirements for packaging in Ontario: "WHEREAS the Province of Ontario, through the Ministry of the Environment, Conservation and Parks, has posted a discussion paper entitled "Reducing Litter and Waste in our Communities"; and, WHEREAS producer responsibility has not been adequately addressed by the Province of Ontario; and, WHEREAS a successful deposit/return program for single use plastic, aluminum and metal drink containers has been in existence in other Provinces in Canada including Newfoundland, Nova Scotia and British Columbia; and, WHEREAS these successful programs have eliminated many of these containers from the natural environment; and, WHEREAS the City of Kitchener is committed to climate action and understanding our role as a municipality in a globalized world and the need to be prepared for the effects of climate change; and, WHEREAS the City of Kitchener has declared a climate emergency with the directive to provide continued support to corporate and community climate action; THEREFORE BE IT RESOLVED that the City of Kitchener call upon the Province of Ontario, through the discussion paper entitled "Reducing Litter and Waste in our Communities", to review and implement a deposit/return program for recycled plastics, aluminum and metal drink containers; and, BE IT FURTHER RESOLVED that the Province of Ontario be requested to review producer requirements and look for extended producer responsibility for all packaging; and, BE IT FINALLY RESOLVED that this resolution be forwarded to the Honourable Premier of Ontario; the Minister of the Environment, Conservation and Parks; the Minister of Municipal Affairs and Housing; the Local Members of Provincial Parliament; the Association of Municipalities of Ontario; the Region of Waterloo and all Municipalities within the Province of Ontario." Yours truly, /M/eei C. Tarling Director of Legislated Services & City Clerk From: Karen Martin <kmartin@zorra.on.ca> Date: September 11, 2019 at 3:10:35 PM EDT To: Undisclosed recipients:; Subject:Township of Zorra Resolution of Council re: UTRCA Good afternoon, Please be advised the Township of Zorra Council passed the following resolution at the September 4, 2019 Council Meeting: "WHEREAS the Township of Zorra is an environmentally conscious community; AND WHEREAS the Township of Zorra is a member of the Upper Thames River Conservation Authority (UTRCA) and has a representative on the board of directors of the UTRCA; AND WHEREAS the board of directors determines the policies, priorities and budget of the UTRCA; AND WHEREAS the UTRCA provides the Township of Zorra with expert advice on the environmental impact of land use planning proposals and that the Township of Zorra does not have staff with comparable expertise or experience; AND WHEREAS the UTRCA provides programs to the residents of Zorra and other member municipalities that include recreation, education, water quality monitoring, reduction of vegetation loss and soil erosion, preservation of species at risk as well as protecting life and property through a variety of measures; Therefore, be it resolved, that the Township of Zorra supports continuation of the programs of the UTRCA, both mandatory and non-mandatory, and that no programs of the UTRCA or of the other Conservation Authorities in Ontario be "wound down" at this time. And that, the Ministry of Environment, Conservation and Parks give clear direction as to what programs are considered mandatory and non-mandatory and how those programs will be funded in the future; And that this resolution be forwarded to the Minister of the Environment, Conservation and Parks, Premier Doug Ford, MPP Ernie Hardeman, the Association of Municipalities of Ontario, the Upper Thames River Conservation Authority, Conservation Ontario and all Ontario municipalities." Thanks, fitaltivitiotecttte utrfu) acre Mayor Vic A. Bodnar The Municipality of Hastings Highlands Mayor P.O. Box 130, 33011 Hwy 62, Maynooth, ON KOL 2S0 613 338-2811 Phone Suzanne Huschilt 1-877-338-2818 Toll Free Municipal Clerk September 12, 2019 Hon. Christine Ellliot Minister of Health Ministry of Health and Long-Term Care 5th Floor 777 Bay St. Toronto, ON M7A 2J3 christine.elliott@pc.ola.org Dear Minister Elliott, Re: Mandatory Septic System Reports Please be advised that at its Regular Meeting of Council held on September 4, 2019 the Council of the Municipality of Hastings Highlands passed the following resolution: Resolution 559-2019 WHEREAS the Federation of Ontario Cottagers' Associations has released their latest report "Septic Re-inspection Programs in Ontario: A Guide for Lake Associations;" AND WHEREAS this municipality has serious concerns over current available septic re- inspection information; AND WHEREAS numerous companies already perform a septic pumping service and could easily perform an additional service by simply filling out a three part one page report with one copy going to the homeowner, one to the municipality, and one for their own records. This would develop an ongoing database from which septic re-inspection programs could be generated. This report could include requirements such as a visual inspection by the operator on type of system, time, date, location, and noticeable system problems; NOW THEREFORE BE IT RESOLVED that this council endorse such a mandatory reporting system and that letters be sent requesting support for this initiative to the following people; Anne Egan, President of the Ontario Onsite Wastewater Association, John FitzGibbon, Professor, University of Guelph, Liz Huff, Director Rural Ontario Municipal Associations, Terry Rees, Executive Director Federation of Ontario Cottagers' Associations, Rick Phillips, Warden, Hastings County Council and Christine Elliott, Minister, Ontario Ministry of Health, our Local MP and MPP and all Ontario Municipalities. CARRIED AS AMENDED Sincerely, Vic A. Bodnar Mayor cc: Anne Egan, Association President, Ontario Onsite Wastewater Association anne.egan@rjburnside.com John FitzGibbon, Professor, University of Guelph jfitzgib@uoguelph.ca ROMA roma@roma.on.ca Terry Rees, Executive Director, FOCA info@foca.on.ca Rick Phillips, Warden, Hastings County PhillipsRick(a�hastingscountv.com Mike Bossio, MP, Hastings-Lennox and Addington Mike.Bossio@parl.gc.ca Daryl Kramp, MPP, Hastings-Lennox and Addington daryl.kramp@pc.ola.org All Ontario Municipalities 1 ElginCounty Page September 10, 2019 Progressive by Nature ELGIN COUNTY COUNCIL MINUTES September 10, 2019 Council Present: Warden Duncan McPhail Councillor Bob Purcell Councillor Sally Martyn Councillor Tom Marks Councillor Dave Mennill Councillor Dominique Giguere Councillor Ed Ketchabaw Regrets: Deputy Warden Grant Jones Councillor Mary French Staff Present: Julie Gonyou, Chief Administrative Officer Jim Bundschuh, Director of Financial Services Brian Lima, Director of Engineering Services Amy Thomson, Director of Human Resources Stephen Gibson, County Solicitor Jenna Fentie, Legislative Services Coordinator 1. CALL TO ORDER Elgin County Council met this 10th day of August, 2019 in the Council Chambers, at the County Administration Building, St. Thomas at 10:02 a.m.with Warden McPhail in the chair. 2. ADOPTION OF MINUTES Moved by: Councillor Purcell Seconded by: Councillor Ketchabaw Resolved that the minutes of the meeting held on August 13, 2019 be adopted. - Motion Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS None. 5. COMMITTEE OF THE WHOLE Moved by: Councillor Martyn Seconded by: Councillor Mennill Resolved that we do now move into Committee Of The Whole Council. - Motion Carried. 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 6.1 Warden Activity Report August 2019 -Warden Warden McPhail presented the report highlighting the various events attended during August 2019. Moved by: Councillor Marks Seconded by: Councillor Martyn Page 2 September 10,2019 Resolved that the report titled "Warden Activity Report August 2019"from Warden McPhail dated September 1, 2019 be received and filed. - Motion Carried. 6.2 POA Open House/Ribbon Cutting -Warden Warden McPhail presented the report recommending that an open house and ribbon cutting ceremony take place in late November 2019. Moved by: Councillor Mennill Seconded by: Councillor Purcell Resolved that the POA Facility ribbon cutting be held on November 18 or 19,2019 at 7:00 p.m.with an open house held for members of local municipalities and the MPP. - Motion Carried. 6.3 Sunset Road—Speed Limit Assessment—Director of Engineering Services The Director of Engineering Services presented the report detailing the findings of a completed technical assessment to determine if a section of Sunset Road qualified for a reduced speed limit. Based on updated traffic data and compliance with the Highway Traffic Act, staff determined that no action is required. Moved by: Councillor Purcell Seconded by: Councillor Ketchabaw Resolved that the report titled "Sunset Road—Speed Limit Assessment"from the Director of Engineering Services dated August 14, 2019 be received and filed. - Motion Carried. 6.4 Elgin County Energy Conservation and Demand Management Plan(CDM) 2019-2023—Director of Engineering Services The Director of Engineering Services provided an update on the County's progress towards meeting the requirements of Ontario Regulation 507/18 Electricity Act, and presented the Elgin County Energy Conservation and Demand Management Plan (CDM)2019-2023 for approval. Moved by: Councillor Marks Seconded by: Councillor Mennill Resolved that the report titled "Elgin County Energy Conservation and Demand Management Plan (CDM)2019-2023"from the Director of Engineering Services dated August 29, 2019 be received and filed;and that the Energy Conservation and Demand Management Plan (CDM)2019-2023 be approved. - Motion Carried. 6.5 Phraqmites Management Strategy—Director of Engineering Services and Tree Commissioner/Weed Inspector The Director of Engineering Services presented the report which provides background information to Council on industry best management practices to control Phragmites. Moved by: Councillor Purcell Seconded by: Councillor Marks Page 3 September 10,2019 Resolved that the report titled "Phragmites Management Strategy"from the Director of Engineering Services and the Elgin County Tree Commissioner/Weed Inspector dated August 27,2019 be received and filed;and that staff complete an inventory of invasive Phragmites colony locations within the County road network to be provided to each member municipality necessary to implement the required invasive Phragmites Control Action Plan involving herbicide and cutting. - Motion Carried. 6.6 Woodlands Clearing Exemption Application—Lou Nirta and James Morley— County Solicitor The County Solicitor presented the report informing Council of the details of both the Application for Council Exemption submitted by Lou Nirta/James Morley pursuant to By-Law 05-03 (Woodlands Conservation By-law)and the Letter of Objection to the application submitted on behalf of Hickory Grove Campers Association.A Hearing for Council consideration is scheduled for September 24, 2019. Moved by: Councillor Marlyn Seconded by: Councillor Mennill Resolved that the report titled "Woodlands Clearing Exemption Application—Lou Nirta and James Morley—Lot 4, Concession 14, Municipality of West Elgin, County of Elgin"from the County Solicitor dated August 30,2019 be received for information. - Motion Carried. 6.7 Schedule of Council Meetings for 2020—Legislative Services Coordinator The Legislative Services Coordinator presented the proposed schedule of County Council meetings for 2020 for Council's approval. Moved by: Councillor Purcell Seconded by: Councillor Marks Resolved that the schedule of County Council meetings for 2020 be adopted; and that notice of the annual schedule of regular meetings and any special meetings outside of the annual schedule of regular meetings of Council be available from the Municipal Office and posted on the County's website in accordance with Procedural By-Law 18-38. - Motion Carried. 6.8 Elgin-St.Thomas Social Services Childcare Services Update—Chief Administrative Officer The Chief Administrative Officer presented information detailing the funding implications for 2020/2021 for both the City of St.Thomas and the County of Elgin as a result of the recent changes to the overall Childcare Funding Formula announced by the Provincial Government. Moved by: Councillor Giguere Seconded by: Councillor Purcell Resolved that the report titled "Elgin-St.Thomas Social Services Childcare Services Update"from the Chief Administrative Officer dated September 1, 2019 be received and filed. - Motion Carried. Page 4 September 10,2019 6.9 Review of Council Committee Procedures—Chief Administrative Officer The Chief Administrative Officer presented an overview of Council Committees (Standing/Steering)and Quasi-Judicial Boards. Moved by: Councillor Purcell Seconded by: Councillor Martyn WHEREAS pursuant to Procedural By-law 18-38 Section 35(b)which states that "Council shall adopt terms of reference and these terms of reference shall be reviewed each term of Council and prior to any new Committee appointments"; be it therefore resolved that Council hereby review the Terms of Reference as included in Appendix 1; and that staff be directed to make agendas, minutes,and available Terms of Reference for all Council Steering Committee Meetings publicly available through Elgin County's website and available upon request; and that staff be directed to compile and/or draft any outstanding Terms of Reference for Committees for Council's review and approval at a future meeting; and that staff be directed to draft a precedent document including a list of Committees and Terms of Reference for Council's review; and further that the report titled "Review of Council Committee Procedures"from the Chief Administrative Officer, dated September 1, 2019 be received and filed. - Motion Carried. 6.10 Community Safety and Well-Being Planning Advisory Committee and Coordinating Committee—Terms of Reference—Chief Administrative Officer The Chief Administrative Officer presented the draft Terms of Reference for the Community Safety and Well-Being Planning Advisory Committee and the Coordinating Committee for Council's approval. Moved by: Councillor Giguere Seconded by: Councillor Martyn Resolved that Elgin County Council approve the Terms of Reference for the Elgin- Aylmer-St. Thomas Community Safety and Well-Being Planning Advisory Committee and Coordinating Committee. - Motion Carried. 7. COUNCIL CORRESPONDENCE 7.1 Items for Consideration 1. Elgin Group Police Services Board with a resolution requesting that the County of Elgin dedicate resources to complete a review of crosswalks and signage in Port Stanley. 2. Karen Vecchio, MP with a request for collaboration from the local community to assist Erie Flooring&Wood Products with opportunities and advice to enable the company to maintain its operations in the area. The following resolution was adopted in regards to Correspondence Item#1: Moved by: Councillor Purcell Seconded by: Councillor Mennill Resolved that the correspondence from the Elgin Group Police Services Board be received and filed. - Motion Carried. Page 5 September 10,2019 The following resolution was adopted in regards to Correspondence Item#2: Moved by: Councillor Mennill Seconded by: Councillor Marks Resolved that the Warden be directed to send a letter to Erie Flooring&Wood Products reinforcing that the County's Economic Development and Tourism department is available as a resource to provide ongoing guidance and support. - Motion Carried. 7.2 Items for Information (Consent Agenda) 1. Municipality of Bayham with a resolution approving the design concept and schematic drawing for new exterior signage for the Fred Bodsworth Public Library in Port Burwell. 2. Elgin Group Police Services Board with a supporting resolution for the Township of Warwick's request for stronger enforcement of safety on Ontario's family farms. 3. Infrastructure Canada with a media release announcing that the County of Elgin will receive$2,500,000 in federal funding towards the Port Bruce Bridge Replacement project. 4. Norfolk County with a resolution requesting provincial response to address gas well issues. 5. Town of Halton Hills with a resolution requesting the Province of Ontario to review and implement a deposit/return program for all single use plastic, aluminum, and metal drink containers, and to review current producer requirements and responsibility for all packaging;with a supporting resolution from the Municipality of Bluewater. 6. Township of McKellar with a resolution regarding forced municipal amalgamation. 7. Western Ontario Wardens' Caucus Briefing. 8. Honourable Steve Clark, Minister of Municipal Affairs and Housing,with an update on the More Homes, More Choice Act, 2019. Moved by: Councillor Marks Seconded by: Councillor Purcell Resolved that Correspondence Items#1-8 be received and filed. - Motion Carried. Council recessed at 10:48 a.m. and reconvened at 10:58 a.m. 8. OTHER BUSINESS 8.1 Statements/Inquiries by Members 8.1.1 Councillor Giguere requested an update from staff regarding by-law enforcement at Port Bruce over the summer months.The Director of Engineering Services noted that the contracted by-law enforcement agency started providing proactive weekend enforcement services to date starting on May 17, 2019,with the exception of two weekends as a result of personnel illness. 8.2 Notice of Motion 8.2.2 Councillor Marks requested a motion to direct staff to review the intersection of Wellington Road to Ferguson Line to determine whether the area warranted the installation of the street light. Councillor Martyn asked if solar lights were an option in the area. The Director of Engineering Services stated that solar lights are better suited for areas with warmer climates. Councillor Purcell noted that the installation of street lights are determined by local municipalities. Councillor Marks withdrew his motion. Page 6 September 10,2019 8.3 Matters of Urgency 8.3.1 Warden McPhail requested that Councillors provide agenda items for the joint City-County meeting taking place on Tuesday, September 17,2019 at the Keystone-Complex. Moved by: Councillor Purcell Seconded by: Councillor Giguere Resolved that the following items be added to the agenda for the joint City- County meeting: Regional Transportation, Economic Development(Airport Discussion), Phragmites,Affordable Housing,and Provincial Funding and Changes(Social Services, Employment, Health Unit, and Childcare). - Motion Carried. 8.3.2 Warden McPhail requested that an additional item be considered in closed session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239(2) (c)a proposed or pending acquisition of land by the municipality or local board. 8.3.3. Moved by: Councillor Ketchabaw Seconded by: Councillor Mennill Resolved that the Warden be directed to send letters to MP Karen Vecchio and MPP Jeff Yurek expressing appreciation for the Port Bruce Bridge Funding; and that the Warden send a congratulatory letter to the Fred Bodsworth Public Library on a successful grand reopening on September 5, 2019. - Motion Carried. 9. CLOSED MEETING ITEMS Moved by: Councillor Purcell Seconded by: Councillor Marks Resolved that we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239 (2): In-Camera Item#1 (b)personal matters about an identifiable individual, including municipal or local board employees—Terrace Lodge Redevelopment Project In-Camera Item#2 (k)a position,plan,procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board— Broadband Services In-Camera Item#3 (k)a position,plan,procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board— Ambulance Contract Review In-Camera Item#4 (k)a position,plan,procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board—Fire Training Officer/Community Emergency Management Coordinator Page 7 September 10, 2019 In-Camera Item#5 (b)personal matters about an identifiable individual, including municipal or local board employees—Land Division Review In-Camera Item#6 (b)personal matters about an identifiable individual, including municipal or local board employees—Organizational Review(VERBAL) In-Camera Item#7(Additional Item) (c) a proposed or pending acquisition or disposition of land by the municipality or local board. - Motion Carried. 10. RECESS None. 11. MOTION TO RISE AND REPORT Moved by: Councillor Martyn Seconded by: Councillor Marks Resolved that we do now rise and report. - Motion Carried. In-Camera Item#1 —Terrace Lodge Redevelopment Project Moved by: Councillor Purcell Seconded by: Councillor Ketchabaw Resolved that staff proceed as directed. - Motion Carried. In-Camera Item#2—Broadband Services Moved by: Councillor Martyn Seconded by: Councillor Marks Resolved that staff proceed as directed. - Motion Carried. In-Camera Item#3—Ambulance Contract Review Moved by: Councillor Giguere Seconded by: Councillor Marks Resolved that the confidential report from the Chief Administrative Officer be received for information. - Motion Carried. In-Camera Item#4—Fire Training Officer/Community Emergency Management Coordinator Moved by: Councillor Giguere Seconded by: Councillor Martyn Page 8 September 10,2019 Resolved that the confidential report from the Chief Administrative Officer be received and filed. - Motion Carried. In-Camera Item#5—Land Division Review Moved by: Councillor Purcell Seconded by: Councillor Ketchabaw Resolved that the confidential report titled"Land Division Committee Review"from the Chief Administrative Officer be received and filed. - Motion Carried. In-Camera Item#6—Organizational Review Moved by: Councillor Marks Seconded by: Councillor Giguere Resolved that the confidential report from the Chief Administrative Officer be received for information. - Motion Carried. In-Camera Item#7—Additional Item (Property Matter) Moved by: Councillor Mennill Seconded by: Councillor Ketchabaw Resolved that staff proceed as directed. - Motion Carried. 12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Giguere Seconded by: Councillor Marks Resolved that we do now adopt recommendations of the Committee Of The Whole. - Motion Carried. 13. CONSIDERATION OF BY-LAWS 13.1 By-law 19-33—Confirming all Actions and Proceedings BEING a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September 10, 2019 Meeting. Moved by: Councillor Mennill Seconded by: Councillor Purcell Resolved that By-Law No. 19-33 be now read a first,second and third time and finally passed. - Motion Carried. Page 9 September 10, 2019 14. ADJOURNMENT Moved by: Councillor Marks Seconded by: Councillor Martyn Resolved that we do now adjourn at 1:20 p.m. to meet again on September 24, 2019 at the County Administration Building Council Chambers at 9:00 a.m. - Motion Carried. Julie Gonyou, Duncan McPhail, Chief Administrative Officer. Warden. gin September 12, 2019 Town of Aylmer 46 Talbot Street West Aylmer ON N5H 1J7 Attention: Jenny Reynaert Administrator/Deputy Clerk Re: Community Safety and Well-Being (CSWB) Planning Advisory Committee and Coordinating Committee—Terms of Reference Dear Ms. Reynaert, At the regular meeting held on September 10, 2019, the Council of the Corporation of the County of Elgin considered Terms of Reference for a Community Safety and Well-Being Advisory Committee and Coordinating Committee (drafted by City of St.Thomas, County of Elgin and Town of Aylmer Administrators). The following resolution was passed: THAT Elgin County Council approve the Terms of Reference for the Elgin-Aylmer-St. Thomas Community Safety and Well-Being Planning Advisory Committee and Coordinating Committee. The Municipal Councils of the Town of Aylmer, City of St. Thomas and County of Elgin, each served by a Police Service and Police Services Board, have been identified as Community and Safety and Well-Being Lead Municipalities and must review and approve the attached Terms of Reference. A copy of the Terms of Reference for the CSWB Coordinating and Advisory Committees are included with this correspondence. Yours truly, 9),(1A 119114e4- Julie Gonyou Chief Administrative Officer cc Municipality of Bayham Municipality of Central Elgin Municipality of Dutton/Dunwich Municipality of West Elgin Township of Southwold Township of Malahide County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519-631-1460 www.elgincounty.ca Progressive by Nature Elgin-Aylmer-St. Thomas Community Safety and Well-Being Planning 1C� �1\ OnurIo,Canada Elgin �� F lxn ei STTHQMAS Progressive by Nature Proud Heritage.Bright Future. THE RAILWAY CITY ADVISORY COMMITTEE Terms of Reference Context The Government of Ontario has demonstrated its commitment to supporting communities through the development of the Provincial Approach to Community Safety and Well-Being (Provincial Approach), and this work will continue under the Strategy for a Safer Ontario(Strategy). As a result, the Province of Ontario's Bill 175, Safer Ontario Act(2018), mandates that: • The Council of every municipality shall prepare and, by resolution, adopt a community safety and well-being plan; • .... Municipal Council.... shall establish an advisory committee. Purpose The purpose of the Advisory Committee is to advise and inform the Coordinating Committee as they examine the County of Elgin, Town of Aylmer and City of St. Thomas' principle risk factors, vulnerable groups and protective factors needed to reduce harms and enhance safety and well-being for all residents in the County of Elgin, Town of Aylmer and the City of St. Thomas. Advisory Committee Composition: The Province of Ontario's Bill 175, Safer Ontario Act(2018) mandates that: • ... the advisory committee must, at a minimum, consist of the following members: 1. Local health integration network 2. Mental and physical health 3. Educational services 4. Social services 5. Custodial care for children and/or youth 6. Member of Council or municipal administration 7. Police 8. And other prescribed members The Advisory Committee will be comprised of members who are identified to reflect a wide range of relevant knowledge, expertise and experience with cross-sectoral representation. Members will act in an advisory capacity to the Coordinating Committee, specific to the mandate of Bill 175, as it relates to the development of Elgin-Aylmer-St. Thomas' Community Safety and Well-Being Plan. General Responsibilities of Advisory Committee Membership Members of the Advisory Committee,with the support of the Coordinating Committee, shall: • Facilitate and enable community engagement and consultation sessions • Act as a resource for the Coordinating Committee • Provide data and information from their own agencies and organization, pertaining to priority risk factors, vulnerable groups and protective factors to reduce those risks • Ensure the engagement and creation of opportunities for involvement of people within Elgin County, Town of Aylmer, and City of St. Thomas including culturally diverse populations • Work in collaboration with the Coordinating Committee in developing the focal points of the emerging community safety and well-being plan based on available data, evidence, community information and feedback, as well as core community capacity to address those factors; and, • Help the Coordinating Committee develop a plan for implementing the goals, directions and protective factors isolated in the Community Safety and Well Being Plan for Elgin-Aylmer-St. Thomas. Characteristics of the Advisors Advisors shall be selected and recruited on the basis of the following characteristics: • Represent an organization or sector as outlined in the mandate of Bill 175 • Knowledge and information about the risks and vulnerable populations in Elgin County, Town of Aylmer, and City of St. Thomas • Lived experience with risk factors • Understanding of protective factors needed to address those risks • Experience developing effective partnerships in the County of Elgin, Town of Aylmer and City of St. Thomas • Experience with ensuring equity, inclusion and accessibility in community initiatives • A proven track record advocating for the interests of vulnerable groups; and • The power and authority needed to make decisions and represent the expertise of their respective agencies or organizations. Accountability The Advisory Committee has no binding decision making authority or executive function in the context of the Municipal responsibilities outlined in Bill 175. The Advisory Committee will, with openness and transparency, share their subject matter expertise with the Coordinating Committee. The Province of Ontario's Bill 175, Safer Ontario Act(2018), mandates that: • The council of every municipality shall prepare and by resolution, adopt a community safety and well-being plan; • In municipalities, the community safety and well-being planning process should be led by a clearly identifiable coordinator(s)that is from the Municipality. Decision Making The Advisory Committee will make its decisions via consensus. Advisory Committee Chair The CSWB Plan Coordinator The Role and Responsibility of the Chair • Chair committee meetings; • Prepare agendas; • Act as a liaison between the Advisory Committee and the Coordinating Committee; and • Facilitate work towards fulfillment of the mandate and development of the CSWB Plan for Elgin- Aylmer-St. Thomas. Meeting Arrangements and Logistics Meetings will be called at the discretion of the Chair. When possible, input and consultation of the Advisory Committee will take place in a virtual manner by engaging subject matter experts one on one, via electronic communication and feedback and/or via teleconference. Date Approved: Revision Date(s): Elgin-Aylmer-St. Thomas Community Safety and Well-Being Planning g A n e eft STTHQMAS Elinc� nt Progressive 6ylRetnre proud Herita a Bright Future. E 8 THE RAILWAY CITY COORDINATING COMMITTEE Terms of Reference Context The Government of Ontario has demonstrated its commitment to supporting communities through the development of the Provincial Approach to Community Safety and Well-Being (Provincial Approach), and this work will continue under the Strategy for a Safer Ontario (Strategy). As a result, the Province of Ontario's Bill 175, Safer Ontario Act(2018), mandates that: • The Council of every municipality shall prepare and, by resolution, adopt a community safety and well-being plan; • .... Municipal Council.... shall establish an advisory committee. Purpose The purpose of the Coordinating Committee is to engage the municipalities in a collaborative initiative to develop a Community Safety and Well-Being Plan for all of Elgin County,Town of Aylmer, and the City of St. Thomas as per the Municipal mandate for same in Provincial Bill 175(Safer Ontario Act). The Plan will represent Elgin County, the Town of Aylmer and the City of St. Thomas as a whole, but will reflect local needs and nuances specific to the respective Municipalities as appropriate. Coordinating Committee Composition • Municipal Representation • 2 members of City of St. Thomas Council • 2 members of Elgin County Council (including Mayor of Town of Aylmer) • Police Representation • Elgin Ontario Provincial Police(OPP) Detachment Commander(or designate) • Town of Aylmer Police Chief(or designate) • City of St. Thomas Police Chief(or designate) • Police Services Board Representation • Town of Aylmer, City of St. Thomas, Elgin Group • Municipal Representation • City of St. Thomas (City Manager or designate), Town of Aylmer(Chief Administrative Officer or designate) • Other municipal staff as required • CSWB Coordinator(Elgin County Chief Administrative Officer) • Recording Secretary(Elgin County) General Responsibilities of Coordinating Committee Membership Note: Administrative function will be the responsibility of the CSWB Coordinator • Directing and responding to the work of the Advisory Committee • Participating on the Advisory Committee (ad hoc) • Planning community engagement sessions (ad hoc) • Ensuring the Advisory Committee recommendations are reviewed and evaluated • Building on and/or establishing strong working partnerships with community members and organizations that can facilitate and enable effective community safety and well-being planning • Receiving and responding to the requests for information about the CSWB Plan • Assessing and determining from the information and data sources what the data will be used for, what is public facing and what is for internal use only • Ensuring the plan is made publicly available • Reporting back to the respective Council(s) and advocating for support for the Plan Characteristics of the Coordinating Committee Members Members shall understand and support the CSWB purposes and processes mandated by Bill 175. Executive Function • Understanding and supporting the purposes and processes mandated by Bill 175 • Guiding, facilitating and enabling all steps, measures and actions required to create and recommend for Municipal Councils'approvals, an Elgin-Aylmer-St. Thomas Community Safety and Well-Being Plan • Providing to Municipal Councils timely reports on the status, and recommendations on the decisions required to support development of the Elgin-Aylmer-St. Thomas Community Safety and Well-Being Plan • Soliciting advice from the Advisory Committee and channeling that advice into the planning process and products that go before Municipal Councils for approval Decision Making The Coordinating Committee will make its decisions via consensus. Coordinating Committee Chair The CSWB Plan Coordinator Role and Responsibility of the Chair • Chair committee meetings; • Prepare agendas; • Act as liaison between the Coordinating Committee and the Advisory Committee; and • Facilitate work towards fulfillment of the mandate and development of the CSWB Plan for Elgin- Aylmer-St. Thomas. Date Approved: Revision Date(s): ElginCounty inCount bky REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer DATE: September 6, 2019 SUBJECT: Community Safety and Well-Being Planning Advisory Committee and Coordinating Committee —Terms of Reference RECOMMENDATION: THAT Elgin County Council hereby approve the Terms of Reference for the Elgin- Aylmer-St. Thomas Community Safety and Well-Being Planning Advisory Committee and Coordinating Committee. INTRODUCTION: On January 1, 2019, new legislative amendments to the Police Services Act, 1990 came into effect which mandate municipalities to prepare and adopt community safety and well-being plans. Community Safety and Well-Being (CSWB) Plans will require municipal government, police, and the community to work together to address crime, victimization, and community safety. These plans must take a holistic approach to reduce harm and victimization for all members of the community and to decrease the upward trends in demand for, and costs of, incident responses. Municipalities are required to work with community partners and carry out consultations during the planning process. It is fortunate that as many as 22 local group planning tables exist in our community and are actively working to address some of these issues. The CSWB Plan will highlight and build upon the work of these groups. CSWB planning is a collaborative process to ensure the people in need of help receive the right response, at the right time, and by the right service provider. The process includes: - Identifying risk factors in the community such as systemic discrimination and other social factors that contribute to crime, victimization, addiction, drug overdose, suicide, etc.; - Identifying which risk factors the community will treat as a priority; - Identifying strategies to reduce risk factors, including providing new services, changing services, improving integration and coordinating existing services in a different way; and - Setting measurable outcomes. The purpose of this report is to seek Council's approval of a Terms of Reference for a Community Safety and Well-Being Planning Advisory Committee and Coordinating Committee. BACKGROUND: Municipalities have the flexibility to engage in community safety and well-being planning individually or in partnership with neighbouring municipalities to develop a joint plan. The County of Elgin, Town of Aylmer and the City of St. Thomas, each with their own Police Services and Police Services Boards are taking a proactive and collaborative approach towards the development of a Community Safety and Well-Being Plan. The plan will be flexible enough for each municipality to comply with the legislation in a manner that best reflects its community, resources and existing working relationships with other stakeholders. Coordinator As outlined in the Ministry of Community Safety and Correctional Services' "Community Safety and Well-being Planning Framework" document', the process "should be led by a clearly identifiable coordinator". The document goes on to state that "as the coordinator is responsible for the coordination/management of the plan, this should be someone who has relationships with community members and agencies/organizations and is passionate about the community safety and well-being process". The key tasks of the coordinator include "recruiting the appropriate agencies/organizations and individuals to become members of an Advisory Committee. This should include multi- sectorial representation and people with knowledge and experience in responding to the needs of community members. The Elgin County Chief Administrative Officer, Julie Gonyou, has agreed to take on the role of coordinator for the creation of the Elgin- Aylmer-St. Thomas CWSB Plan. Coordinating Committee A Coordinating Committee is required to lead the CSWB planning process, establishing partnerships with community members and organizations, direct the work of the CSWB Planning Advisory Committee and facilitate and enable effective community safety and well-being planning. Advisory Committee As part of the planning process, municipalities are required to establish a multi-sector Advisory Committee including representatives from, but not limited to: • Health/Mental Health Services • Educational Services • Community & Social Services • Community & Social Services to Children or Youth • Custodial Services to Children or Youth • Municipal Council Member or Municipal Employee • Representative of the Police Services Board or a Detachment Commander (or delegate) 1 https://www.mcscs.jus.gov.on.ca/english/Publications/MCSCSSSOPIanningFramework.html Issues that impact the safety and well-being of communities are often complex and require collective involvement, effort and action from many partners. While some issues and risks can be addressed at an individual level through existing planning tables and groups, others require a broader or `systems-based' approach. The Advisory Committee will utilize a flexible, action-oriented process to identify and respond to a wide range of community and system-level issues that may impact safety and well- being in the Town of Aylmer, City of St. Thomas and across Elgin County. Members of the Advisory Committee will act in an advisory capacity to the Coordinating Committee. FINANCIAL IMPLICATIONS: Development of the CSWB Plan, implementation and monitoring represent a new work load for the County, Town of Aylmer and City of St. Thomas as well as Elgin County's partner municipalities. The CSWB Plan will require funding to support the costs associated with public engagement, research, development and publication of the plan. The extent of consultation requirements and amount of work required to develop, monitor and evaluate the plan can not be reasonably absorbed by the three (3) lead municipalities. The County will draft and issue a Request for Proposal on behalf of the City of St. Thomas, County of Elgin (including partner municipalities) and Town of Aylmer. Results will be shared with Council at a future meeting. CONCLUSION: The preliminary step of establishing Terms of Reference for an Advisory Committee and Coordinating Committee is a positive step towards developing a framework that is community-focused, accountable, sustainable and culturally responsive. The provincial direction for Community Safety and Well-Being planning is more prescriptive than the work currently being carried out by a number of cross-functional, inter-governmental and agency groups. All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer Elgii _ September 12 , 2019 Municipality of Bayham Council Members c/o Paul Shipway, CAOICIerk 56169 Heritage Line , Straffordville , ON NOJ 1Y0 Attention : Mayor Ketchabaw Re : Fred Bodsworth Public Library — Branch Enhancements Dear Mayor Ketchabaw, On behalf of Elgin County Council , I am writing to thank the Municipality of Bayham Council for responding to our request for facility improvements at the Fred Bodsworth Public Library. The facility improvements you made at this location far exceeded our expectations . More than half of Elgin County Council attended the grand re-opening and were thrilled with the changes that _ had been made . I would also like to acknowledge that your Chief Administrative Officer went above and beyond to consult directly with our front-line staff to gather their feedback. The renovations incorporated all of the suggestions shared by our staff and the result is a bright, welcoming space that everyone is proud of! I know that residents and visitors will enjoy this space for many years to come . Thank you for recognizing the library's essential role in providing safe , accessible and free resources to our community. We appreciate your investment in this service and your ongoing support. Sincerely, ., r-LQ_ __P Warden McPhail Corporation of the County of Elgin County of Elgin Administrative Services 450 Sunset Drive St. Thomas, ON N5R 5V1 Phone: 519-631-1460 www.elgincounty.ca Progressive by Nature . _ . LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES of July 3, 2019 Approved September 4, 2019 Members in attendance: Dave Beres, Robert Chambers, Michael Columbus, Valerie Donnell, Tom Masschaele, Stewart Patterson, John Scholten and Peter Ypma Staff in attendance: J. Maxwell, A. LeDuc, L. Minshall and D. McLachlan Regrets: Kristal Chopp, Roger Geysens and Ken Hewitt The meeting was called to order at 6:35 pm Wednesday July 3, 2019 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS MOTION A-88/19 moved: J. Scholten seconded: P. Ypma THAT the Board of Directors add a deputation by Mary Weber under "Deputations"as item 4 to the July 3, 2019 agenda. CARRIED MOTION A-89/19 moved: P. Ypma seconded: S. Patterson THAT the Board of Directors add "Staff Comments Re: Deputation" under "New Business"as item 10 (g) to the July 3, 2019 agenda. CARRIED DECLARATION OF CONFLICTS OF INTEREST None DEPUTATIONS a) Flooding in Long Point Ms. Weber made a presentation to Norfolk County and brought it to the Conservation Authority for information only. She and other property owners are concerned with the amount of flooding along the shoreline at Lake Erie, and especially Hastings Drive, Long Point. The public road that is Hastings Drive has been closed due to the flooding. Property owners are seeking advice and are requesting quick action to be taken by all concerned parties. MOTION A-90/19 moved: P. Ypma seconded: T. Masschaele THAT the LPRCA Board of Directors receives the deputation from Mary Weber re: Flooding in Long Point"as information. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 1 - CARRIED MINUTES OF PREVIOUS MEETINGS No questions or comments. MOTION A-91/19 moved: S. Patterson seconded: V. Donnell THAT the minutes of the Board of Directors Regular Meeting held June 5, 2019 be adopted as circulated. CARRIED BUSINESS ARISING None REVIEW OF COMMITTEE MINUTES a) Backus Museum Committee Minutes MOTION A-92/19 moved: S. Patterson seconded: D. Beres THAT the minutes from the Backus Museum Committee meeting of May 6, 2019 be received as information. CARRIED CORRESPONDENCE None DEVELOPMENT APPLICATIONS a) Staff Approved applications Staff approved 21 applications over the past month. LPRCA-70/19, LPRCA-86/19, LPRCA-93/19, LPRCA-95/19, LPRCA-100/19, LPRCA-101/19, LPRCA-103/19, LPRCA-105/19, LPRCA-106/19, LPRCA-107/19, LPRCA-108/19, LPRCA-109/19, LPRCA-113/19, LPRCA-114/19, LPRCA-119/19, LPRCA-121/19, LPRCA-122/19, LPRCA-123/19, LPRCA-124/19, LPRCA-125/19 and LPRCA-127/19. MOTION A-93/19 moved: D. Beres seconded: S. Patterson That the Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated June 25, 2019 as information. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus,Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 2- b) New applications The Planning Department recommended approval for three applications: one major repair to a shoreline protection structure, one vacation home replacement and one new vacation home. The Board asked who is responsible for shoreline protection? Shoreline protection is the owner's responsibility and some municipalities may choose to fund a project. Staff also noted that there hasn't been a government grant available for shoreline protection since approximately 1996. MOTION A-94/19 moved: S. Patterson seconded: D. Beres THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-120/19 LPRCA-129/19 LPRCA-130/19 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA's mandate and related Regulations. CARRIED NEW BUSINESS a) GENERAL MANAGER'S REPORT The GM highlighted some of the recent operational activities of the various departments. The backordered transformer has arrived and been installed. A new hydro pole is expected to be installed shortly so that Hydro One can make the connections. The target move-in date for campers is July 12th On Friday June 28th, the Minister and Parliamentary Assistant from the Ontario Ministry of Natural Resources and Forestry requested the use of the pond at Backus to help kickoff Family Fishing Week. There was an opportunity to have an informal meeting with them which was attended by the GM, Chair and staff of Backus. MOTION A-95/19 moved: S. Patterson seconded: D. Beres THAT the LPRCA Board of Directors receives the General Manager's Report for June 2019 as information. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus,Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 3- CARRIED b) MARKETING UPDATE The GM reviewed the report detailing the various promotional items, publications, and advertisements for this summer. There are still radio ads with giveaways running, and social media promotions are ongoing. MOTION A-96/19 moved: D. Beres seconded: S. Patterson THAT the LPRCA Board of Directors receives the report on the current and upcoming marketing initiatives for 2019 as information. CARRIED c) CHRISTMAS OPERATING SCHEDULE Traditionally, LPRCA has closed down operations (except for emergency response) over the Christmas-New Year period. Staff proposed a similar process for 2019. The Board has traditionally granted a complimentary day off with pay for those staff working that time of year and LPRCA staff will be required to utilize two vacation days for this shutdown period or take time off without pay. MOTION A-97/19 moved: V. Donnell seconded: R. Chambers THAT the LPRCA Board of Directors closes operations (except for emergency response) from December 25/19 to January 1/20 inclusive, and THAT staff working at that time be granted one complimentary day off with pay; and THAT staff be required to utilize two (2) vacation days during the closure period or take unpaid leave - along with three statutory holidays. CARRIED d) STRATEGIC PLAN UPDATE Staff provided a review of the process to date in updating the Strategic Plan for 2019- 2023. The Strategic Planning Committee had their first meeting with senior staff May 15th; managers then reviewed the current Strategic Plan with their departments and received feedback from staff. A draft Plan is proposed to be presented to the Committee August 28tH MOTION A-98/19 moved: R. Chambers seconded: P. Ypma THAT the LPRCA Board of Directors receives LPRCA STRATEGIC PLAN 2019— 2023 Update Report as information. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus,Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 4- e) TIMBER TENDER — LP317-19 GESQUIERE TRACT Two bids were received by the June 21st deadline and the winning bid was at the top end of the expected range. MOTION A-99/19 moved: R. Chambers seconded: V. Donnell THAT the LPRCA Board of Directors accepts the tender submitted by Springwater Mills for marked standing timber at the Gesquiere Tract— LP-317-19 for a total tendered price of$46,000. CARRIED f) HEARING PROCEDURES POLICY UPDATE The changes made to the Hearing Procedures Policy are administrative resulting from the updates to the Conservation Authorities Act, for example, Mining and Lands Commissioner has changed to the Mining and Lands Tribunal; and the updated schedules (samples). MOTION A-100/19 moved: R. Chambers seconded: V. Donnell THAT the LPRCA Board of Directors approves the Administrative Amendment to the LPRCA Hearing Procedures Policy. CARRIED g) STAFF COMMENTS RE: DEPUTATION Staff explained that LPRCA policies, and policies across the province, say development shouldn't be allowed in high hazard areas. Property owners within Norfolk and Haldimand Counties have been encouraged by LPRCA staff to floodproof and take other measures to help protect life and property in these areas, and especially in these extreme situations. In 2018, the Board approved a simplistic, not engineer-designed, emergency shoreline protection remedy, that some of the property owners had requested, to replace/repair current shoreline protection and fill gaps between properties. Staff noted that the water levels on Lake Erie are 82cms above average and 13cros above the record high set in 1986. This is an unusual situation with the other upstream great lakes also higher than normal. There is concern that the issue may continue into next year. A first draft Turkey Point and Long Point Safety Strategy had been prepared in cooperation with Norfolk County for submission to the Province as part of the Norfolk County Official Plan review. Staff suggested working again with Norfolk County staff to FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 5- complete the Safety Strategy. MOTION A-101/19 moved: R. Chambers seconded: P. Ypma THAT the LPRCA Board of Directors does now enter into a closed session to discuss: O Personal matters about an identifiable individual, including employees of the Authority O Litigation or potential litigation, including matters before administrative tribunals (e.g. Local Planning Appeal Tribunal), affecting the Authority CARRIED MOTION A-102/19 moved: R. Chambers seconded: D. Beres THAT the LPRCA Board of Directors does now adjourn from the closed session. CARRIED The Chair adjourned the meeting at 8:10pm. 110011, . -'44111' lig 00, ill M'- ael Columbus Dana McLac an air Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus,Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 6- LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES (Conference Call) of August 7, 2019 Approved September 4, 2019 Members in attendance: Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Roger Geysens, Tom Masschaele, Stewart Patterson and Peter Ypma Staff in attendance: J. Maxwell, L. Minshall and D. McLachlan Regrets: Valerie Donnell, Ken Hewitt and John Scholten The LPRCA Chair called the meeting to order at 1:00 PM, Wednesday August 7, 2019. The roll was called. ADDITIONAL AGENDA ITEMS None DECLARATION OF CONFLICTS OF INTEREST None DEVELOPMENT APPLICATIONS a) New applications The Planning Department recommended approval for three applications; all are replacement structures. MOTION A-103/19 moved: D. Beres seconded: R. Geysens THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-136/19 LPRCA-151/19 LPRCA-156/19 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA's mandate and related Regulations. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 1 - The Chair adjourned the meeting at 1:10 PM. er,4114/1".4eleir:fh; am3- • ake 41, 4 M.' ael Columbus Dana McLac an air Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus,Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 2- vAYH.4 dr .40���� ADVISORY BOARD & , 41111 COMMITTEE RESOLUTION nity Date: September 11, 2019 To: Mayor & Members of Council From: Otter Valley Board of Management On September 11, 2019 the Otter Valley Board of Management considered a staff recommendation to install approximately 195 metres of fencing to the Otter Valley Utility Corridor at road crossings in a further effort to limit off-road vehicle trespass and vandalism. The estimated cost of works is $9,933.99+HST. On September 11, 2019 the Otter Valley Board on Management passed the following resolution: THAT Report CAO-50/19 re Utility Corridor Fencing & Gates be received for information; AND THAT staff be directed to proceed with works as outlined within Report CAO-50/19 subject to the approval of the Council of the Corporation of the Municipality of Bayham and the Council of the Corporation of the Town of Tillsonburg. REPORT offvoxICH.44 ,>`y CAO -�'ul'tunity 1- ' TO: Mayor & Members of Council FROM: Brenda Gibbons, Deputy Clerk DATE: September 19, 2019 REPORT: CAO-53/19 SUBJECT: 2020 COUNCIL SCHEDULE BACKGROUND: Please find the proposed 2020 Council Schedule attached hereto as Appendix 'A'. Please note that this schedule is subject to change due to additions of public planning meetings, special council meetings or any other additions/deletions that may occur, however establishing a 2020 meeting schedule is important for staff for 2020 schedule planning purposes. Meetings during the summer recess are set for July 16th and August 20th 2020. 2020 Conferences are as follows: • AMO AGM and Annual Conference will be held at the Shaw Convention Centre and Westin Hotel in Ottawa from August 16 to 19, 2020 • OGRA Conference will be held at the Fairmont Royal York in Toronto from February 23 to February 26, 2020 • ROMA Annual Conference will be held at the Sheraton Centre Toronto Hotel in Toronto from January 18 to January 21, 2020 • FCM Annual Conference and Trade Show will be held in Quebec City from June 4 to June 7, 2020 RECOMMENDATION 1. THAT Report CAO-53/19 be received for information; 2. AND THAT Council approve the 2020 Meeting schedule attached hereto as Appendix 'A'. Respectfully Submitted by: Reviewed by: Brenda Gibbons Paul Shipway Deputy Clerk CAOICIerk 2020 Council Schedule Date Meeting Time Public Agenda Items Due - 9:00 AM January 2 Council 7:00 p.m. December 17, 2019 January 16 Council 7:00 p.m. January 7, 2020 February 6 Council 7:00 p.m. January 28, 2020 February 20 Council 7:00 p.m. February 11, 2020 March 5 Council 7:00 p.m. February 25, 2020 March 19 Council 7:00 p.m. March 10, 2020 April 2 Council 7:00 p.m. March 24, 2020 April 16 Council 7:00 p.m. April 7, 2020 May 7 Council 7:00 p.m. April 28, 2020 May 21 Council 7:00 p.m. May 12, 2020 June 4 Council 7:00 p.m. May 26, 2020 June 18 Council 7:00 p.m. June 9, 2020 July 16 Council 7:00 p.m. July 7, 2020 August 20 Council 7:00 p.m. August 11, 2020 September 3 Council 7:00 p.m. August 25, 2020 September 17 Council 7:00 p.m. September 8, 2020 October 1 Council 7:00 p.m. September 22, 2020 October 15 Council 7:00 p.m. October 6, 2020 November 5 Council 7:00 p.m. October 27, 2020 November 19 Council 7:00 p.m. November 10, 2020 December 3 Council 7:00 p.m. November 24, 2020 December 17 Council 7:00 p.m. December 8, 2020 NOTE: Public Agenda Items and Delegations, pursuant to Section 6.8 and 8 of the Procedural By-law are due to staff in the specified format by Tuesday at 9:00 AM the week preceding the meeting. ir,xyffet.4,/ REPORT CAO 4tPpol tonity 101(0 ` 5 TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: September 19, 2019 REPORT: CAO-54/19 SUBJECT: OTTER STREET (VALLEY LANE) BACKGROUND: On August 8, 2019 the Municipality of Bayham issued Notice concerning the proposed closure of a highway in the Municipality of Bayham, being Otter Street (Valley Lane). A copy of the Notice is attached hereto as Appendix 'A'. The noticed was received for information at the August 15, 2019 regular meeting of Council. Two comments were received during the notice period: • Mr. Virgo Olivera —Attached hereto as Appendix 'B' • Mr. James & Mrs. Wendy Howe —Attached hereto as Appendix 'C' DISCUSSION The purpose of the notice concerning the proposed closure of Otter Street was to facilitate placement of a utility structure for a fiber network within the Municipality of Bayham. As contemplated by By-law No. 2019-070, being a by-law to authorize the execution of a land licence agreement between the Municipality of Bayham and North Frontenac Telephone Elgin Corp. Otter Street is currently an unopened road allowance. Formally stopping up and closing the same would have provided clean title for future reference. Due to the comments submitted by Mr. & Ms. Howe staff do not recommend proceeding with final closure. Further, staff do not recommend the proposal of Mr. Olivera as it reduces frontage on the road allowance. This does not adversely impact By-law No. 2019-070 or the placement of the utility structure in any way as public service utilities may be placed within a road allowance. RECOMMENDATION 1. THAT Report CAO-54/19 re Otter Street (Valley Lane) be received for information. Respectfully Submitted by: Paul Shipway CAOICIerk VNYHA i .41111ir log limmligliglitift Air V ORit j`tuni I� �o��y pp0 NOTICE CONCERNING THE PROPOSED CLOSURE OF A HIGHWAY IN THE MUNICIPALITY OF BAYHAM TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham proposes to permanently close a portion of Otter Street (also known as Valley Lane) as outlined on the Key Map below. ADDITIONAL INFORMATION relating to this proposed permanent closure may be obtained by contacting the Bayham Municipal Office, 56169 Heritage Line, Straffordville, during office hours Monday to Friday, between the hours of 8:30 a.m. and 4:30 p.m. Comments will be received until 11:00 a.m. August 30, 2019. Council may consider a by-law to permanently close the portion of Otter Street (also known as Valley Lane) at the September 5, 2019 meeting of Council. DATED at the Municipality of Bayham this 8th day of August, 2019. KEY MAP MUNICIPALITY OF BAYHAM (__ -v Paul Shipway, CAOICIerk Municipality of Bayham 56169 Heritage Line ♦ Straffordville, ON, NOJ 1Y0 Telephone: 519-866-5521 consultations@bavham.on.ca io SUBJECT LANDS . ' ,451 _ 000 4 - w 4411. 5 R e U 5 C Paul Shipway From: Virgolino Sent: August 26, 2019 9:50 AM To: Consultations Subject: Otter Street-Valley Lane Attachments: sketch for Robinson.pdf Follow Up Flag: Follow up Flag Status: Completed Attn; Paul Shipway My name is Virgo Oliveira I own the Gore lot on the south side and I am proposing a trade of lands as outlined on the attached sketch,this way I would have direct access to Robinson Street and also would not interfere with the parking access to the neighbor on the opposite side by building further back. Thanks for your attention on this matter, Please contact me should you have any questions Virgo Oliveira Spam Phish/Fraud Not spam Forget previous vote 1 rt..- , N 44 22' 40" E (M) (N 44' 23' 20" E P2) 4btil c . 290.90' P2 g A) `h C == 140.22' N 49' 07' 50" E SQ...1214' (P2 & M) A 1Z 140.36' 7 N3g• 59' 1E 0" , 4:0. INSTRUMENT 501 INSTRUMENT 83732 r 4 LOT T 1-5 v LaT 14 . LOT 18 ti 3 I a �' 1NS1RUMENT 274209 , I eV ti,(FRSTLY) c* 0 lb Z eq 1.9- (vr' 6 A. zer) ;•v zla v \0 ,`0.'y z4 ;' (M) (132.0' Pi) �— 92.12' (M) (82.50' P1) ■ y N 50' 2 t0c El M ' r . t o 11 HI i ' 4Z4. j'L' Qh o4 .tet 4 4`4-/ e _ 4 I I I • i 1 o I l „ ^ti Uz 1 {�, �"t 1 f ' , orb I �/ O '�4 �V-Ce j7, • ' ^ INSTRUMENT 274209 I' 4. = 1 co cZ.F Ay, , .3-1 s--t 1:2 ' tr2 1 4: 7 -.., ev c5 0 INSTRUMENT •274209 ` ^4.0ry (FIRSTLY) 4 IV 3 t 4. 31 ^) a .et 1-.) .1,,r Pq 90' 00 t II (P1 & S) 1111111, _, , 1 132.0 P1' 1612 ' 1 Oil S) ( } sw 493.32' P2 & N) }" 1 >•--4 1ry11 .KLUB SIRE 0.r 7 (REGISTERED PLAN 12 TO: MUNICIPALITY OF BAYHAM We received on August 28, 2019 a copy of your Notice concerning the Proposed Closure attached. We object to the proposed closure of Otter Street (Valley Lane). The road provides the only access to my property at 5 Valley Lane, Part Lots 13 and 14, Plan 98, from Robinson Street. DATED at Tillsonburg, Ontario this ��}day of August, 2019. -,yam %fr1JAMES HOWE / /, - ) —.... /.4 ��=�_ / a 1. / WEND HOWE YHA Nwilio,1,,„ "iii REPORT 4itop mo id CAO Poltunity Is TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: September 19, 2019 REPORT: CAO-55/19 SUBJECT: PHRAGMITES CONTROL PROGRAM The following Background information is provided by the Elgin County Staff Report of Brian Lima, Director of Engineering Services and Jeff Lawrence, Elgin County Tree Commissioner/Weed Inspector presented to Elgin County Council on September 10, 2019. BACKGROUND: Phragmites australis subsp. australis, otherwise known as Common Reed or European Reed, is a highly invasive plant species now common in North American wetlands and along roadsides. It out-competes native wetland plants like cattails resulting in decreased habitat for wildlife. It thrives in disturbed habitats and prefers areas of standing water, but the roots can grow to extreme lengths, which allows the plant to survive in low water areas. Invasive Phragmites grows in dense stands which crowd out native vegetation, resulting in decreased plant biodiversity. It provides poor habitat and food for wildlife, impacting species at risk. Stands of dead, dry stalks of invasive Phragmites are combustible, and can result in fires. It is common along roadsides and is blocking site lines at road intersections and entrances, and thus causing road safety concerns. It also clogs drainage ditches, negatively affects agriculture, lowers property values, and impacts recreational activities such as swimming, boating, and angling by blocking shoreline views and access to lakes and rivers. Invasive Phragmites is found throughout North America, and in Ontario, Phragmites has spread by almost 30% between 2010 and 2018 with virtually every region of Ontario impacted by the steady advance of this plant. Phragmites is one of the most significant threats to Great Lakes coastal habitats, where it continues to drastically reduce plant and animal diversity and threatens a high number of Species at Risk (SAR). Quick Facts: • Can grow up to 5 metres tall • Can spread over 3 metres per year • Produces toxins from its roots which impedes the growth of native plants,and can even kill them • Spreads most commonly through equipment and construction Below ground, invasive Phragmites forms a dense network of roots and rhizomes penetrating deeply into the soil. It spreads horizontally by sending out rhizomes which can grow several metres in a single growing season if conditions are optimal. Invasive Phragmites can spread by seed, producing hundreds to thousands of seeds annually, which are dispersed mainly by wind and water. Dispersal to new sites is typically by seed except along rivers and shorelines where fragments of rhizomes may be washed down to new sites where they can establish. Along roadsides and within drains, rhizomes fragments may also be transported by heavy machinery undertaking maintenance activities. New populations may appear sparse for the first few years after introduction but the plant's rapid rate of growth and spread results in a dense, monocultural stand. . ���D. 't li 141,, � D i S P ERS Pti Diverse 1 _lSft1,1I + habitat types IOil , 1 ia Oil iii 1 \I . 1 0 High species Spread via rhizomes diversity • ] source:GreatLakesPhragmites.net Best Management Practices Recent studies have identified roads and other transportation corridors along with the movement of infested heavy equipment as the major conduits for spread. Currently Ontario lacks the coordinated and unified approach that is required to effectively deal with invasive Phragmites and curtail its rapidly increasing distribution. However, local control programs are underway in a number of Ontario's municipalities and the province including but not limited to City of London, City of St. Thomas, Oxford County, etc. The collective knowledge obtained through these efforts has led to the preparation of the "Smart Practices for the Control of Invasive Phragmites along Ontario's Roads (March 2015)" guidance document by the Ontario Phragmites Working Group, and the issuance of"Invasive Phragmites— Best Management Practices 2011"from the Ontario Ministry of Natural Resources and Forestry (MNRF). As recommend in both guidance documents, the most effective practice to eradicate invasive Phragmites in Ontario involves a combination of herbicide application by a provincially licensed exterminator ideally between June to August, followed up with cutting or rolling the dead biomass at least three weeks following herbicide application. Thereafter, ongoing monitoring and follow up herbicide applications may be necessary to prevent resurgence of the plant colony. Proposed Action Plan Elgin County directed the following Action Plan: 1. Inventory/Mapping of existing priority invasive plant colonies; 2. Early Detection and Rapid Response to new invasions; 3. Management of established invasive plant colonies (using containment, eradication control measures); and, 4. Monitored prevention of new invasions. On September 10, 2019 the Council of the Corporation of Elgin County passed the following resolution: THAT the report titled "Phragmites Management Strategy"from the Director of Engineering Services and the Elgin County Tree Commissioner/Weed Inspector dated August 27, 2019 be received and filed; and FURTHER THAT staff complete an inventory of invasive Phragmites colony locations within the County road network to be provided to each member municipality necessary to implement the required invasive Phragmites Control Action Plan involving herbicide application and cutting. DISCUSSION In addition to Elgin County efforts LPRCA and ALUS have had success in joint grant applications to various funding programs to work towards managing and eliminating Phragmites with other municipalities (Norfolk County and the Town of Tillsonburg). In 2019 ALUS conducted mapping of all roadside Phragmites in the Municipality of Bayham to inventory the existing locations. Recently the Road Operations Supervisor and CAOICIerk met with LPRCA and ALUS to discuss joint efforts moving forward. Staff seek Council direction to partner with LPRCA and ALUS, utilizing existing in-kind services, to make application to grant programs to work towards managing and eliminating Phragmites on municipal property. RECOMMENDATION 1. THAT Report CAO-55/19 re Phragmites Control Program be received for information; 2. AND THAT staff be directed to partner with LPRCA and ALUS to implement a Phragmites Control Program on municipal property. Respectfully Submitted by: Paul Shipway CAOICIerk ir,Nymtivi • REPORT off CAO urtunity Iso0- TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: September 19, 2019 REPORT: CAO-56/19 SUBJECT: RFQ-19/02 — PROVISION OF WINTER SALT TRUCKING SERVICES BACKGROUND On August 22, 2019 the Municipality issued RFQ 19-02 re Provision of Winter Salt Trucking Services. RFQ 19-02 closed Wednesday, September 11, 2019. The Municipality of Bayham obtains Winter Salt through a regional bulk procurement program led by the City of London. Winter Salt is provided by K+S Windsor Salt Ltd. The regional bulk procurement program includes an option of trucking delivery costs for Winter Salt by K+S Windsor Salt Ltd. The Municipality utilizes approximately 1,500 tonnes of Winter Salt per winter season. Wilson Trucking provided Winter Salt Trucking Services for the 2018/2019 winter season at a cost of$14.00+HST/Metric Tonne. DISCUSSION The results of RFQ 19-02 are as follows: Bidder Cost/Metric Tonne Wilson Trucking $13.00+HST Underhill Trucking $13.90+HST RECOMMENDATION 1. THAT Report CAO-56/19 re RFQ-19/02 re Provision of Winter Salt Trucking Services be received for information; 2. AND THAT staff be directed to bring forward a by-law to authorize the execution of an agreement with Wilson Trucking for the provision of Winter Salt Trucking Services for the 2019/2020 winter season for Council consideration. Respectfully Submitted by: Paul Shipway CAOICIerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-078 A BY-LAW TO FURTHER AMEND BY-LAW NO. 2012-057, AUTHORIZING AGREEMENTS BETWEEN THE MUNICIPALITY OF BAYHAM AND STEWARDSHIP ONTARIO FOR THE INDUSTRY STEWARDSHIP PLAN INCLUDING PROVISION OF FUNDING FOR MUNICIPAL HAZARDOUS OR SPECIAL WASTE SERVICES WHEREAS Section 11 (3)( 3) Of the Municipal Act, 2001 provides that a Municipality may pass by-laws with respect to the jurisdiction of waste management . AND WHEREAS by letter received by Waste Diversion Ontario on December 12, 2006, the Minister of the Environment for the Province of Ontario required Waste Diversion Ontario to develop a waste diversion program for municipal hazardous or special waste and that Stewardship Ontario act as the Industry Funding Organization for the program; AND WHEREAS the Municipality of Bayham operates a municipal hazardous or special waste collection annually; AND WHEREAS by By-law No. 2012-057 passed on May 3, 2012, the Council of the Corporation of the Municipality of Bayham entered into an agreement dated July 1, 2011 and an amendment to the agreement dated January 27, 2012, and by By-law No. 2013-100, a further amendment to the agreement effective January 1, 2014, and by By-Law No. 2015-004 a further amendment to the agreement effective January 1, 2015 for provision of funding for municipal hazardous or special waste services; AND WHEREAS Stewardship Ontario has requested that the Council of the Municipality of Bayham approve a further amendment to the agreement to enable Stewardship Ontario to make payments to communities for materials that will continue under the Municipal Hazardous or Special Waste Services after June 30, 2020 effective September 1, 2019; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the amending New Municipal Hazardous or Special Wastes Services Agreement, effective September 1, 2019, attached hereto as Schedule "A" and forming part of this by-law between the Municipality of Bayham and Stewardship Ontario under the Industry Stewardship Plan, including the provision of funding for municipal hazardous or special waste services; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF SEPTEMBER, 2019. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-079 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND WILSON'S TRUCKING WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement with Wilson's Trucking for Provision of Winter Salt Trucking Services; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between Wilson's Trucking and the Municipality of Bayham; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF SEPTEMBER 2019. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-080 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD SEPTEMBER 19, 2019 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held September 19, 2019 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF SEPTEMBER, 2019. MAYOR CLERK