HomeMy WebLinkAbout09/11/2019 - Museums BayhamMUSEUMS BAYHAM BOARD
Agenda
Bayham Municipal Office, Trackless Lounge
56169 Heritage Line, Straffordville, ON
September 1111, 2019
7:00 p.m.
1. Call to Order:
2. Disclosure of Pecuniary Interest
3. Review of Items Not on the Agenda
4. Announcements:
Curator is away for holidays September 5 — October 4, 2019
5. Delegation(s):
6. Approval of Previous Meeting Minutes:
(a) Draft Minutes for meeting held July 10, 2019 (attached) - Review and Motion to Adopt
7. Correspondence
7.1 Receive for Information
(a) Attached - August/September Monthly Report
(b) Attached - Curator's Report August
(c) Attached - 2019 Year End Report
7.2 Action Required
8. Unfinished Business Arising from the Minutes:
8.1 No further information on the Grant Proposal for the Lighthouse Repair
9. New Business:
(a) Attached - Email from Ron Bradfield regarding an auction sale at his property — 21 Robinson Street
9.1 Receive for information
10. Finances (budget):
(a) Admissions totaling $5585.80 as at September 5/19 — Budget Amount is $5000.00. Fall Tours are still
possible.
(b) 3rd Quarter Report will be presented on future Agenda
11. Other Business
Upcoming Items:
(a) Museum and Lighthouse are closed for the Season — Off-season tours available by calling the
municipal office.
(b) Sept. 11 — US Lighthouse Society Tour arrive approx. 2:15 pm 41 attendees
Next Meeting Date: Wednesday, October 9th, 2019 or at the Call of the Chair
12. Adjournment
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MUSEUMS BAYHAM BOARD Selo ///%
MINUTES
Bayham Municipal Office, Trackless Lounge
56169 Heritage Line, Straffordville
August 14th, 2019, at 7:00 pm
Present: Chair- Bev Hickey Vice Chair- Chuck Buchanan, Albert White, Ally Shelly, Matt
Schafer
Bayham Staff Resource: Margaret Underhill
Regrets: Jeff Robinson
1. Call to Order
Bev Hickey called the meeting to order at 6:58 pm Wednesday August 14th, 2019.
2. Disclosure of Pecuniary Interest:
None
3. Review of Items Not on the Agenda
None
4. Announcements:
None
5. Delegation(s):
None
6. Approval of Previous Meeting Minutes:
(a) Draft Minutes for meeting held July 10, 2019 (attached) - Review and Motion to Adopt
Moved by Chuck Buchanan, seconded Albert White to accept minutes. All in Favour.
7. Correspondence
7.1 Receive for Information
(a) Curator Report for July 2019 (attached) — Motion to receive
Motion to accept Curator's Report as information. Moved by Albert White,
seconded by Matt Schafer. All in Favour.
(b) Port Burwell Marine Museum & Lighthouse Monthly Report: July 2019 —Motion to receive
Motion to accept Monthly Report: July 2019 as information. Moved by Matt Schafer,
seconded by Chuck Buchanan. All in Favour.
Museums Bayham Board Minutes August 14/19
(c) Port Burwell Marine Museum & Lighthouse Display At Queen's Park Toronto
- Press Release and pictures.
The small exhibit "Port Burwell and Commercial Fishing on Lake Erie" is on display at the
Ontario Legislature Building until December. This is the second successful application accepted
to display at Queen's Park, the last exhibit was hosted in 2017.
(d) New Display at the Museum — Pith Helmet - Aylmer Express Article dated August 7, 2019
The new display at the Marine Museum presenting the pith helmet recently donated to the
museum by ship maker Ralph Hurley was featured in the Aylmer Express. Curator Jennifer
Beauchamp is conducting more research into the history of the helmet. Ian Raven from the
HMCS Ojibwa / Elgin Military Museum has been consulted to discover the regiment. One of the
display cases recently acquired from the Elgin County Museum is visible in the Aylmer express
photo.
7.2 Action Required
None
8. Unfinished Business Arising from the Minutes:
8.1 Lighthouse Exterior/Interior Condition
(a) CAO 44-19 - Port Burwell Lighthouse Report — Motion to receive for information
Albert White has found the manufacturer of Liquid Vinyl Siding. A photo of the Lighthouse is
on the business's website. Albert made contact with the business and the opinion is that the
wood is raw at the back; a moisture barrier is required for the siding to seal properly. The
moisture should be less than 14% and the inside sealed with an oil-based sealer.
Contact can be made with the company if required when reviewing next year.
Website- www.neverpaintagain.com
Motion to accept CAO 44-19 - Port Burwell Lighthouse Report as information.
Moved by Matt Schafer, seconded by Albert White. All in Favour.
9. New Business:
None
9.1 Receive for information
10. Finances (budget):
None
Museums Bayham Board Minutes August 14/19
11. Other Business
Upcoming Items:
Aug 17 - Blogger Visit to Elgin County to include a visit to the Museum and Lighthouse
Aug 17 - 3 Port Tour - cycling tour through Port Burwell with a stop at the
Museum/Lighthouse
Sep 11 - U.S. Lighthouse Society Tour - arriving 2:15 pm - approx. 41 attendees
Volunteers are required for this event. Bev Hickey, Chuck Buchanan and Albert
White volunteer. Margaret will check in closer to the date to confirm availability.
A group rate will be charged for this tour.
Labour Day Weekend -
Volunteers are required at the Marine Museum for the long weekend. Two of the students will
have left for school. Saturday and Sunday will need some extra coverage - Bev Hickey
volunteers for the Saturday and Monday, Chuck Buchanan is able to help the Sunday. Albert
White can check in closer to the weekend to confirm if he is available.
Next Meeting Date: Wednesday, September 11th, 2019 or at the Call of the Chair
12. Adjournment
The meeting is adjourned at 7:48 p.m.
Motion to adjourn made by Albert White. All in Favour.
Date:
Ally Shelly, Secretary
Bev Hickey, Chair
71 �a �
PORT BURWELL MARINE MUSEUM & LIGHTHOUSE
MONTHLY REPORT: August 2019
Projects Completed and On -the -Go:
1. Cleanup Work Desk Area in Storage (Completed)
- Desk area has been cleaned up
- Majority of artifacts in back storage have been accessioned
2. Museum Exhibit Accessioning (In Progress)
- Many Artifacts in the main display area have still not been accessioned
including many of the ship models
Projects We Intend to Start:
Staff Questions/Concerns:
Marine Museum Visitors
2019-08-01
Children
5
7
2019-08-02
19
2
7
2019-08-03
Total
18
7
22
2019-08-041
12
23
2019-08-05'
5
12
2019-08-06
4
9
2019-08-07
5
12
2019-08-08
5
8
2019-08-09
0
10
2019-08-10
7
13
2019-08-111
9
14
2019-08-121
8
22
2019-08-131
3
16
2019-08-141
6
9
2019-08-151
3
11
2019-08-16
2
7
2019-08-171
1
10
2019-08-18
5
19
2019-08-19
1
16
2019-08-20
4
10
2019-08-21
2
21
2019-08-22
3
13
2019-08-23,
3
14
2019-08-24i
2
10
2019-08-251
3
16
2019-08-261
8
11
2019-08-27
7
16
2019-08-28!
9
14
2019-08-29,
5
15
2019-08-301
1
5
2019-08-31
6
25
Total:
143
417
Date
Children
Adult
2019-09-
01
13
19
2019-09-
02
5
22
Total
18
41
Lighthouse Visitors
2019-08-01-1
Children
19
26
2019-08-021
7
15
8
2019-08-03j
Total
19
32
2019-08-04
32
55
2019-08-05
13
25
2019-08-06-,
12
19
2019-08-07
9
26
2019-08-08'
10
14
2019-08-091
4
19
2019-08-10j
12
33
2019-08-111
9
16
2019-08-121
11
28
2019-08-13
6
17
2019-08-14'
17
24
2019-08-15-
16
28
2019-08-16:1
4
7
2019-08-171
11
25
2019-08-181
5
18
2019-08-19
6
22
2019-08-20
7
23
2019-08-21
1
21
2019-08-221
11
20
2019-08-23i
19
19
2019-08-24
28
22
2019-08-251
13
40
2019-08-261
27
31
2019-08-271
15
26
2019-08-28`1
17
37
2019-08-29
10
27
2019-08-30
4
15
2019-08-31
6
31
Total;
388
754
Date
Children
Adult
2019-09-
01
18
7
2019-09-
02
7
25
Total
25
32
Curator's Report August 2019
Collections
The artifacts for Queen's Park exhibit were mustered, prepared and cleaned, and after an exhibit mock-up, were
packed.
The storage area has been organized with smaller items packed in the clear plastic moving boxes from the main
office. The number of artifacts that have been found in this thorough reorganization, both accessioned and
unaccessioned, has become a small collection unto itself and will be dealt with in time.
Some of these items require further research, such as the photograph of an unknown serviceman. I checked with
Ian Raven and as with the pith helmet, he will inquire with his researchers.
Another item was a photo album donated in 1988 by a Scout Unit from Burwell England. I googled the unit and
contacted a person through FaceBook. She will get back to me after her holiday and I am hoping to learn more
about this group and the story behind why they gave the museum a photo album.
Exhibits and Events
On the 8th the exhibit on fishing in Port Burwell was installed at Queen's Park. I took two of our students, Tysha and
Nathan. Once done, we photographed it, and took the tour of the Parliamentary building. We have since received
the official photograph, and Jeff Yurek posted it on the FaceBook page of the Elgin Oxford Norfolk Association of
Curators, Archivists, and Directors. I reposted it on the Burwell Life FaceBook page where it received over 40 likes.
I added some fishing photographs to the fishing exhibit and a sign to explain the missing large photo that has been
taken to the Queen's Park exhibit.
The children's programs finished off this month. The first week of August had only 4 attend, but the final week had
8. The partnership with the Library continues to be beneficial to our attendance numbers.
There were a couple of concerns voiced by visitors on safety issues. One was in the lighthouse regarding a window,
and Paul took action on that. Another was about the lenses and their location on the floor. I shifted one lens
slightly to increase the passage space, but determined the concern about being a possible tipping hazard was next
to impossible. I also reduced the wobbliness of a large light in response to that visitor's comment.
A large tour group is coming Sept. 111h from the U.S. Lighthouse Society and I have prepared an information flyer
to add to existing flyers. These will be in a small gift bag along with a Canada Day flag pin.
I have begun to work on the exhibit topic for next summer, Beach Life in Port Burwell, by researching in our files
and looking through the on-line database collections of Elgin County museums for artifacts to bolster ours.
Staff
The students have gone back to university. Their accomplishments this summer include: the never ending
accessioning; the many little projects, such as the storage area, completing another scavenger hunt sheet, special
event crafts, leading a staff meeting, assisting with our tour groups and opening �vQnt; and interacting with visitors
every day in a friendly and professional manner.
I received a tutorial from Nathan on how to handle the various forms related to admissions and reports as he had
updated them from last year to make them function more efficiently.
The garden has established itself well but could use some mulch to keep the weeds down.
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SPS ///2
Museums Bavham
Year End Report
2019 Season
Index:
I. Fundraisers & Social Events Overview
II. Artifact Donations & Catalogue Report
III. Other Museum Accomplishments
IV. Visitors and Admissions
V. Considerations for 2020
I. Fundraisers & Social Events Overview:
1. Canada Day:
- Canada Day brought many people out to the parade, lighthouse and the
museum. Children's activities were outside the Museum and the table of
Canada Day give-aways was popular.
2. Beach Fest: Beachfest this year was revamped to be in in conjunction with the
commercial businesses along Robinson Street. We didn't see very many children
at our craft table but did offer a craft both Saturday and Sunday afternoons.
3. 3 -Port Bike Tour:
- The 3 -Port Bike Tour, while popular, did not bring in more visitors at the
museum and only slightly increased visitor numbers to the lighthouse.
II. Artifact Donations & Cataloguing Report
1. Donations
- Several new artifacts were brought in this year Pith Helmut, Plank from Plank
Road
2. Donations to be Completed
- Items of interest were located and accessioned in the back storage area and
some were put on display in various museum locations i.e boat motor display
3. Electronic Database
- Items continue to be placed in the card cabinet and added to the database with
photographs
Other Museum Accomplishments
1. Children's Program
- This year the children's program was again in conjunction with the Port Burwell
Public Library. This helped to both spread word about the program as well as to
entice more parents to bring their children as the program was now two hours long.
The visitor numbers greatly exceeded the previous year with eleven children at the
peak. The program, unlike last year, was different each day with a variety of crafts
ranging from making a turtle habitat, kites, glitter bomb, and doing scavenger
hunts.
IV. Visitors 2019
1. Visitor Summary
Lighthouse Summary
Visitors:
2018 987 2454
Marine Museum Summary
Visitors:
2018 291 933
2. Admissions
Museums Admissions Account as of September 5/19 TOTAL $5585.80
Annual Budget $5000.00
V. Considerations for 2020:
Cataloguing
- The cataloguing project is very close to being complete; few items remain in
the storage area as well as a few items on the general floor that still need to be
accessioned.
Children's Program
- Continue to collaborate with the Library to run consecutive programs
From: rbrdfld
To: bev hickey
Subject: Museums Bayham
Date: Monday, August 26, 2019 9:33:04 PM
Bev.,
Please advise your Museums Bayham Committee Memebers that our Company (Bradcranex
Inc) will be having an auction sale at our property around/behind the Lighthouse on September
21, 2019.
At the auction we will be offering the property for sale as well as the contents of the 8 bay
garages. As you will know the property beside the lighthouse is part of the property we will
be offering for sale. If the property is sold, Museums Bayham may have to make some
decisions with regard to the anchor, Lightkeeper's Maintenance shed, Kaklinberg Diesel
Engine Display and the Compass Rose sign.
During the sale there will be some items offered for sale which may be of interest to Museums
Bayham. However, if there is any interest in these items, they are available free of charge to
Museums Bayham but we need to know well in advance of the Sale Date Sept. 21.
- these items available are -
2 - 17 foot Lake Erie Steel Spar Bouys
1 - Steel orange and white US Lake Erie International Boundary Marker Bouy
2 - Steel towers - Same as Mariner Tower
- Several 75 foot lengths of steel anchor chain.
- Several old Outboard Motors
1 - Large Steel Great Lakes Ship safe from the Dale Shipping Company
Please advise me if there is any interest.
Regards,
Ron Bradfield