HomeMy WebLinkAbout07/10/2019 - Museums BayhamMUSEUMS BAYHAM BOARD
MINUTES
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Bayham Municipal Office, Trackless Lounge
56169 Heritage Line, Straffordville
July 10th, 2019, at 7:00 pm
Present: Chair- Bev Hickey Vice Chair- Chuck Buchanan, Albert White, Ally Shelly, Jeff
Robinson
Bayham Staff Resource: Margaret Underhill
Regrets: Matt Schafer
1. Call to Order
Bev Hickey called the meeting to order at 7:00 pm Wednesday July 10th, 2019.
2. Disclosure of Pecuniary Interest:
None
3. Review of Items Not on the Agenda
Margaret Underhill circulated the June 26 Aylmer Express article featuring the June
15 Marine Museum exhibit opening for "60 Years of the St. Lawrence Seaway"
with special items from Margaret Lang on display
4. Announcements:
None
5. Delegation(s):
None
6. Approval of Previous Meeting Minutes:
(a) Motion to adopt minutes of June 12th, 2019 Museums Bayham meeting.
Moved by Chuck Buchanan, seconded Jeff Robinson to accept minutes. All in Favour.
7. Correspondence
7.1 Receive for Information
(a) Curator Report for June 2019 (attached) — Motion to receive
Curator's report was reviewed by Board Members.
Motion to accept Curator's Report as information. Moved by Jeff Robinson,
seconded by Chuck Buchanan. All in Favour.
Margaret Underhill shares that the first Children's program in collaboration with the Port Burwell
Library was held Tuesday July 9th, 10 children registered.
7.2 Action Required
Chuck Buchanan asks when the museum display at the Ontario Legislature building will be
installed. Margaret explains that on August 8th Jennifer Beauchamp would like to take the
Museums Bayham Board Minutes June 12/19
summer students with her to install the display and will be looking for volunteers to cover the
Marine Museum that day. Bev Hickey volunteers to cover the Marine Museum from 10:00 to
5:30 pm the day arrangements are made to install the exhibit at Queen's Park.
8. Unfinished Business Arising from the Minutes:
8.1 Lighthouse Exterior/Interior Condition — Margaret Underhill reports that the grant
application is still being reviewed. Over $100 000 in funding has been requested through
the grant. Staff are looking to address the water damage issues on the Lighthouse long
term. Jeff Robinson asks if new solutions have been researched and suggests asking the
Lighthouse Association that tours in September for advice. Margaret Underhill explains
that research or seconded opinions regarding possible solutions will be conducted as
needed as repairs are dependent on grant approval.
9. New Business:
9.1 Receive for information
(a) Chuck Buchanan made motor stands last winter for the Marine Museum. Jennifer has
requested one more to be made to mount the last large motor. Chuck will submit the costs
after building.
While looking into the motor stands Jennifer asked about the old wood that is in a corner at
the museum. Chuck explains that it is the wood from the original shank of the anchor from
the Nimrod. After being recovered and exposed to air the wood deteriorated very quickly
and this part of the anchor was replaced. Jeff Robinson suggests labeling the
pieces to explain what the wood is from.
(b) Albert White reports that a brass wheel that is to be mounted in the Wheelhouse will be
stored in the museum temporarily for safekeeping.
10. Finances (budget):
Museums Bayham Budget 2020 and actual up to May 31, 2019
Margaret Underhill shares the budgets with board member, she explains that they are amid
getting the operating and capital budgets for 2020/2021. Not much change will be visible. A
slight increase will be visible on certain items as basic costs for wages, and maintenance
will always increase. The year to date budget report ends May 31, 2019.
No admissions numbers will be visible until later in the year due to the timing of the report.
The budget is tight, but there is still money left aside for HVAC upgrades and funds in 2022
have been allotted for handicap accessible washroom upgrades.
Jeff Robinson asks about the decrease in the Revenue wages section. Margaret explains
student wages are subject to grant approval. In 2019 all grants were approved, but that may
not be the case in future years. The budget reflects caution regarding funding subject to
approval.
Motion to receive the Museums Bayham Budget 2019 and the proposed budget for
Museums Bayham Board Minutes June 12/19
2020/2021 and pass to treasurer to present to Council moved by Chuck Buchanan,
seconded by Albert White. All in Favour.
11. Other Business
None
12. Notice of Next Meeting and Adjournment
Next Meeting Date: Wednesday, August 14th, 2019 or at the Call of the Chair
The meeting is adjourned at 7:34 p.m.
Motion to adjourn made by Albert White. All in Fnuniir
Date: &O