HomeMy WebLinkAboutJune 20, 2019 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, June 20, 2019
6:30 p.m.
6:00 p.m. — Committee of Adjustment
A. 2210064 Ontario Inc. (VanRoboys)
B. Murray
7:30 p.m. — Public Meeting — Planning
A. Lama—Grace Court— 12 Elizabeth Street, Port Burwell
B. 1841449 Ontario Inc. — 7855 Plank Road
C. 1841449 Ontario Inc. —6978 Plank Road
7:45 p.m. — Public Meeting — Planning — Elgincentives Community Improvement
Plan —Official Plan Amendment
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAOICLERK PAUL SHIPWAY
DEPUTY CLERK BRENDA GIBBONS
DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL
MANGER OF CAPITAL PROJECTS
WATER I WASTEWATER ED ROLOSON
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 6:30 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
Councillor Chilcott declared a conflict of interest and general nature thereof in regards to Item
11.1.2-D Bayham Historical Society re Edison Museum Reserve Fund and Building Lot as she
is on the Executive of the Bayham Historical Society. Councillor Chilcott vacated her chair and
did not take part in discussion or vote on the item.
Councillor Donnell declared a conflict of interest and general nature thereof in regards to Item
11.1.2-D Bayham Historical Society re Edison Museum Reserve Fund and Building Lot as she
is a Member of the Bayham Historical Society. Councillor Donnell vacated her chair and did not
take part in discussion or vote on the item.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. County of Elgin re 911 Primary Public Safety Answering Position (PPSAP) Contract
Extension (2020) added as Item 11.1.1-G
B. Bayham Historical Society re Edison Museum Reserve Fund and Building Lot added as
Item 11.1.2-D
2019 Council Minutes June 20, 2019
4. ANNOUNCEMENTS
None.
5. DELEGATIONS
A. 6:30 p.m. —Gary Scandlan, Managing Partner& Director, Watson and Associates
Economics Ltd. re Municipality of Bayham Water and Wastewater Systems Financial Plan
1. Presentation
2. Water&Wastewater Rate Study
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT the delegation of Mr. Gary Scandlan, Managing Partner & Director of Municipal
Finance of Watson &Associates Economists Ltd. re Municipality of Bayham Water&
Wastewater Rate Study be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham approve the
Municipality of Bayham Water &Wastewater Rate Study;
AND THAT staff be directed to bring forward a Municipal Water Supply System By-law
and a Municipal Pollution Control System/Storm Sewer System By-law, implementing the
Municipality of Bayham Water &Wastewater Rate Study, for Council consideration.
CARRIED
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held June 6, 2019
B. Committee of Adjustment held June 6, 2019
C. Court of Revision held June 6, 2019
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT the minutes of the Regular Meeting held June 6, 2019, Committee of Adjustment
held June 6, 2019 re Berschl and Court of Revision held June 6, 2019 re Hildebrandt Drain
be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
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9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Committee of Adjustment re 2210064 Ontario Inc., VanRoboys
B. Notice of Committee of Adjustment re Murray
C. Notice of Public Meeting re Amendments to the Elgincentives Community Improvement
Plan
D. Notice of Public Meeting re Proposed Zoning By-law Amendment— Robert, Andrew, John
Lama, 12 Elizabeth Street, Port Burwell
E. Notice of Public Meeting re Proposed Zoning By-law Amendment— 1841449 Ontario Inc.,
Pedro Dyck, 7855 Plank Road
F. Notice of Public Meeting re Proposed Zoning By-law Amendment— 1841449 Ontario Inc.,
Pedro Dyck, 6978 Plank Road
G. Notice of Committee of Adjustment Decision — Berschl
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT correspondence items 10.1.1-A— 10.1.1-G be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-40/19 by Bill Knifton, Chief Building OfficiallDrainage Superintendent re Soper
Road Drain Award Contract
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Staff Report DS-40/19 regarding Soper Road Drain Award Contract be received for
information:
AND THAT Council accept the tender for provision of drainage works set out in the Form of
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Tender for the Soper Road Drain, as submitted by Froese Excavating Ltd, in the amount of
$165,786.90+HST, with work to commence on or before August 5, 2019 and be completed
on or before August 31, 2019;
AND THAT By-Law 2019-059, being a by-law to authorize the execution of contract
documents with Froese Excavating Ltd be presented to Council for enactment.
CARRIED
B. Report DS-41/19 by Bill Knifton, Chief Building OfficiallDrainage Superintendent re Petition
for Drainage
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT the Council of the Municipality of Bayham acknowledges the filing with the Clerk of
the Petition for drainage works from Borm Capital Inc.;
AND THAT Report DS-41/19 regarding the petition for drainage and for drainage
improvement be received;
AND THAT Council wishes to proceed with this matter and appoints Spriet Associates,
Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and
Section 8(1) of the Drainage Act, for Council's consideration.
CARRIED
C. Report DS-44/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Consent
Applications E41/19 and E42/19 Walker Dairy Inc. & Jon S. Walker
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report DS-44/19 regarding the Consent Applications E41/19 and E42/19 submitted
by Walker Dairy Inc. and Jon S. Walker be received;
AND THAT Council recommend to the Elgin County Land Division Committee that Consent
Applications E41/19 and E42/19 be granted subject to the following conditions for each:
1. Installation of individual water service connections from the water main to the
property line at the cost of the applicant
2. Municipal lot assessment
3. Engineered storm water management, drainage/grading plans
4. Purchase of civic number sign
5. Digital copy of the registered plan of survey
6. Cash in Lieu of Parkland Dedication fee for each lot
7. Planning Report fee payable to the Municipality
8. Confirmation of County Road access
CARRIED
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2019 Council Minutes June 20, 2019
Council recessed at 7:28 p.m. for the public meetings and reconvened at 7:53 p.m.
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Long Point Region Conservation Authority Board of Directors Minutes of meeting held May
1, 2019
B. Notice re#ProjectONroute
C. Notice re Canada Day
D. Municipality of Bayham Notice re Sale of Surplus Equipment
E. Ministry of Municipal Affairs and Housing re More Homes, More Choice Act, 2019 (Bill 108)
teleconference
F. Quaenet re Proposed 29m Wireless Telecommunications Tripole
G. County of Elgin re 911 Primary Public Safety Answering Position (PPSAP) Contract
Extension (2020)
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT correspondence items 11.1.1-A— 11.1.1-G be received for information.
CARRIED
11.1.2 Requiring Action
A. Brad Kennedy re concerns in Eden
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT correspondence from Brad Kennedy re concerns in Eden be received for
information.
CARRIED
B. Port Burwell / Bayham Horticultural Society re moving of planters
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT correspondence from Port Burwell / Bayham Horticultural Society be received for
information;
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AND THAT Public Works staff be directed to move the planter from the south east corner
of Erieus and Pitt Streets and the planter from Robinson Street across from the bridge to
the north east corner of Heritage Line and Plank Road in Straffordville.
CARRIED
C. County of Elgin re Terrace Lodge Redevelopment Fundraising Committee
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT correspondence from the County of Elgin re Terrace Lodge Redevelopment
Fundraising Committee be received for information;
AND THAT Susan Chilcott be appointed to the Terrace Lodge Redevelopment Fundraising
Committee.
CARRIED
D. Bayham Historical Society re Edison Museum Reserve Fund and Building Lot
Councillor Chilcott declared a conflict of interest and general nature thereof in
regards to Item 11.1.2-D Bayham Historical Society re Edison Museum Reserve
Fund and Building Lot as she is on the Executive of the Bayham Historical
Society. Councillor Chilcott vacated her chair and did not take part in discussion or
vote on the item.
Councillor Donnell declared a conflict of interest and general nature thereof in
regards to Item 11.1.2-D Bayham Historical Society re Edison Museum Reserve
Fund and Building Lot as she is a Member of the Bayham Historical
Society. Councillor Donnell vacated her chair and did not take part in discussion or
vote on the item.
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT correspondence from the Bayham Historical Society re Edison Museum Reserve
Fund and Building Lot be received for information;
AND THAT Ed Ketchabaw and Rainey Weisler meet with Bayham Historical Society to
discuss the Edison Museum Reserve Fund and the building lot and report back to Council.
CARRIED
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11.2 Reports to Council
A. Report CAO-38/19 by Paul Shipway CAOIClerk re Capital Item No. GG-1 Market Analysis
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report CAO-38/19 re Capital Item No. GG-1 Market Analysis be received for
information;
AND THAT staff be directed to implement the 2019 market adjusted Municipality of Bayham
pay bands effective July 1, 2019.
AND THAT staff be directed to increase the corporate mileage rate from 45 cents to 49.5
cents effective July 1, 2019.
AND THAT staff be directed to increase the annual stipend pay of Ward Councillors from
$11,347.20 to $12,500 effective July 1, 2019.
CARRIED
12. BY-LAWS
A. By-Law No. 2019-059 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Froese Excavating Ltd. for the provision of
drainage works for the Soper Road Drain in the Municipality of Bayham pursuant to
provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This by-law
follows the recommendation in Report DS-40/19 by Bill Knifton, Chief Building
Official)Drainage Superintendent during the regular meeting of June 20, 2019)
B. By-Law No. 2019-060 Being a by-law respecting the Municipal Pollution Control System
and Municipal Storm Sewer System in the Municipality of Bayham and the establishment of
Sewer Charges and Sewer Surcharge Rates (This by-law implements the Municipality of
Bayham Water& Wastewater Rates effective July 1, 2019 pursuant to the Municipality of
Bayham Water& Wastewater Rate Study)
C. By-Law No. 2019-061 Being a by-law respecting the Municipal Water Supply System in
the Municipality of Bayham and the establishment of Water Rates and Water Charges (This
by-law implements the Municipality of Bayham Water& Wastewater Rates effective July 1,
2019 pursuant to the Municipality of Bayham Water& Wastewater Rate Study)
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT By-Laws No. 2019-059, 2019-060 and 2019-061 be read a first, second and third
time and finally passed.
CARRIED
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2019 Council Minutes June 20, 2019
13. UNFINISHED BUSINESS
A. Aylmer Police Costing
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Council of the Corporation of the Municipality of Bayham request the Town of
Aylmer continue with police costing as originally requested April 21, 2016.
CARRIED
14. OTHER BUSINESS
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law No. 2019-062 Being a by-law to confirm all actions of Council
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Confirming By-Law No. 2019-062 be read a first, second and third time and finally
passed
CARRIED
16. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 8:27 p.m.
CARRIED
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