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Home My WebLink AboutJune 06, 2019 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, June 6, 2019 7:00 p.m. 6:30 p.m. —Committee of Adjustment - Berschl 8:00 p.m. — Court of Revision — Hildebrandt Drain PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL DRAINAGE SUPERINTENDENT BILL KNIFTON ROAD OPERATIONS SUPERVISOR STEVE ADAMS MANGER OF CAPITAL PROJECTS WATER I WASTEWATER ED ROLOSON 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Froese declared a conflict of interest and general nature thereof in regard to Items 10.2-A and 12-E as he is part owner of Froese Vegetables. Councillor Froese vacated his chair during the debate and did not take part in discussion or vote on the items. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS A. Deputy Mayor Weisler re recognition of D-Day and thanked those involved for their service. B. Mayor Ketchabaw announced Councillor Chilcott participated and was second place in the cross cut saw challenge at Edison Fest. 5. DELEGATIONS None 2019 Council Minutes June 6, 2019 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held May 16, 2019 B. Committee of Adjustment held May 16, 2019 re Sandytown Retirement Home Inc. C. Committee of Adjustment held May 16, 2019 re G & A Teichroeb D. Public Meeting held May 16, 2019 re Hildebrandt Drain E. Court of Revision held May 16, 2019 re Soper Road Drain Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the minutes of the Regular Meeting held May 16, 2019, Committee of Adjustment held May 16, 2019 re Sandytown Retirement Home Inc., Committee of Adjustment held May 16, 2019 re G &A Teichroeb, Public Meeting held May 16, 2019 re Hildebrandt Drain and Court of Revision held May 16, 2019 re Soper Road Drain be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Court of Revision Disposition re Soper Road Drain B. Notice of Court of Revision re Hildebrandt Drain C. Notice of Committee of Adjustment Decision re Sandytown Retirement Home Inc 2 2019 Council Minutes June 6, 2019 D. Notice of Committee of Adjustment Decision re G &A Teichroeb E. Notice of Public Meeting re Proposed Minor Variance — Berschl F. Notice of Public Meeting re Amendments to the Elgincentives Community Improvement Plan G. Notice of Public Meeting re Proposed Zoning By-Law Amendment— 1841449 Ontario Inc. Pedro Dyck, 7855 Plank Road H. Notice of Public Meeting re Proposed Zoning By-Law Amendment— 1841449 Ontario Inc. Pedro Dyck, 6978 Plank Road I. Notice of Public Meeting re Proposed Zoning By-Law Amendment — Robert, Andrew and John Lama, 12 Elizabeth Street, Port Burwell Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence items 10.1.1-A— 10.1.1-I be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-36/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Application for Amendment to Site Plan Agreement— By-Law No. 2019-054 — Froese Vegetables Inc. Councillor Froese declared a conflict of interest and general nature thereof in regard to Items 10.2-A and 12-E as he is part owner of Froese Vegetables. Councillor Froese vacated his chair during the debate and did not take part in discussion or vote on the items. Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Staff Report DS-36/19 regarding the Site Plan Agreement with Froese Vegetables Inc. be received for information; AND THAT By-law 2019-054 being a by-law to amend By-law 2015-041 be presented to Council for enactment. CARRIED B. Report DS-38/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Consent Application E30/19 McCord Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report DS-38/19, as amended, regarding Consent Application E30/19 McCord be 3 2019 Council Minutes June 6, 2019 received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E30/19 be granted subject to the following conditions: 1. Mobile Home, small shed and septic system be removed from the retained parcel 2. Rezoning of both the severed and retained parcels 3. Planning Report fee payable to the municipality 4. Digital Copy of the final survey provided to the municipality CARRIED C. Report DS-39/19 by Margaret Underhill, Deputy Clerk'Planning Coordinator re Application for Site Plan Agreement— By-Law No. 2019-057 —Thames Valley District School Board Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Staff Report DS-39/19 regarding the Site Plan Agreement with Thames Valley District School Board be received for information; AND THAT By-law 2019-057 being a by-law to approve a site plan agreement between the Municipality of Bayham and Thames Valley District School Board be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Oxford County re Notice of Study Completion Oxford County Transportation Master Plan B. County of Elgin re Notice to Destroy Weeds—2019 C. County of Elgin draft minutes of meeting held May 21, 2019 D. Elgin Group Police Services Board re Increased Speed Limits on 400 Series Highways E. Township of The Archipelago re Bill 108 F. Town of Aurora Bill 108 G. County of Grey re Bill 108 H. Town of Halton Hills re Bill 108 I. City of Markham re Bill 108 J. Town of Fort Frances re Funding Cuts to Ontario Library Services - North 4 2019 Council Minutes June 6, 2019 K. Courageous Companions re Courageous K9 Magazine L. Premier of Ontario re fiscal challenges M. Notice of Road Closure Bayham Norfolk Boundary Road Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT correspondence items 11.1.1-A— 11.1.1-M be received for information. CARRIED 11.1.2 Requiring Action A. Elgin Group Police Services Board re Community Safety and Well Being Plan for Elgin County Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence from Elgin Group Police Services Board re Community Safety and Well Being Plan for Elgin County be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham supports working collaboratively on a joint Community Safety and Well Being Plan; AND THAT the County of Elgin Chief Administrative Officer, Julie Gonyou, lead the process on behalf of the constituent municipalities represented by the Police Services Board. CARRIED 11.2 Reports to Council 12. BY-LAWS A. By-Law No. 2019-037 Being a provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Soper Road Drain (This by-law follows the recommendation in Report DS-31/19 by Bill Knifton, Chief Building OfficiallDrainage Superintendent during the Court of Revision of May 16, 2019) Third and Final Reading B. By-Law No. 2019-051 Being a by-law to authorize the execution of a sewer services development agreement between Martin Dyck and the Municipality of Bayham (This by-law follows the recommendation in Report D2005-016 and Development Agreement By-Law No. 2005-030 at the regular meeting of April 21, 2005) C. By-Law No. 2019-052 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Johnston Bros. (Bothwell) Ltd. for supplying, hauling, mixing and stacking winter sand for the 2019-2020 winter season 5 2019 Council Minutes June 6, 2019 D. By-Law No. 2019-053 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and QuaeNet Canada Inc. for the placement of a Communication Tower at the property known as 8354 Plank Road (This by-law follows the recommendation in Report CAO-24/19 by Paul Shipway, CAOICIerk during the regular meeting of April 4, 2019) E. By-Law No. 2019-054 Being a by-law to authorize an amendment to By-Law No. 2015- 041, being a by-law authorizing a site plan agreement between Froese Vegetables Inc. and the Corporation of the Municipality of Bayham (This by-law follows the recommendation in Report DS-36/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator at the regular meeting of June 6, 2019) F. By-Law No. 2019-055 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Capreit Apartments Inc. G. By-Law No. 2019-056 Being a by-law to authorize the execution of a lease agreement between the Municipality of Bayham and Sandytown Retirement Home Inc. (This by-law follows the recommendation in Report DS-34/19 during the regular meeting of May 16, 2019) H. By-Law No. 2019-057 Being a by-law to authorize the execution of a site plan agreement between Thames Valley District School Board and the Corporation of the Municipality of Bayham (This by-law follows the recommendation in Report DS-39/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator during the regular meeting of June 6, 2019) Councillor Froese declared a conflict of interest and general nature thereof in regard to Items 10.2-A and 12-E as he is part owner of Froese Vegetables. Councillor Froese vacated his chair during the debate and did not take part in discussion or vote on the items. Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT By-Laws No. 2019-051, 2019-052, 2019-053, 2019-054, 2019-055, 2019-056 and 2019-057 be read a first, second and third time and finally passed. CARRIED Moved by: Councillor Froese Seconded by: Councillor Donnell THAT By-Law No. 2019-037 be read a third and final time and finally passed. CARRIED 13. UNFINISHED BUSINESS A. Deputy Mayor Weisler inquired about SWIFT funding for Elgin County. Mayor Ketchabaw advised nothing has been announced at this time. B. Mayor Ketchabaw provided an update following the recent SCOR meeting. 6 2019 Council Minutes June 6, 2019 14. OTHER BUSINESS A. 1987 Champion Grader Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT pursuant to the Procurement By-Law No. 2015-030 staff be delegated authority to surplus the 1987 Champion Grader, at or above reserve bid value of$15,000, in the where is, as is condition, via: • Direct sale • Auction services; AND THAT proceeds of sale be allocated to the Public Works Equipment Reserve. CARRIED Council recessed for a break at 7:50 p.m. and reconvened at 8:02 p.m. 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-058 Being a by-law to confirm all actions of Council Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Confirming By-Law No. 2019-058 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 8:10 p.m. CARRIED MAY(R 7