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HomeMy WebLinkAboutJune 20, 2019 - Council - Adendum THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING ADDENDUM MUNICIPAL OFFICE Thursday, June 20, 2019 1. ADMINISTRATION A. County of Elgin re 911 Primary Public Safety Answering Position (PPSAP) Contract Extension (2020) B. Bayham Historical Society re Edison Museum Reserve Fund Elgin June 13, 2019 To: Municipal Partners Re: 911 Primary Public Safety Answering Position (PPSAP) Contract Extension (2020) Please be advised that at their June 11, 2019, County Council passed the following resolution: Moved by: Councillor Marks Seconded by: Councillor Purcell Resolved that the report titled "911 Primary Public Safety Answering Position (PPSAP) Contract Extension (2020)" be received; and that the contract with Northern Communication Services be renewed for one (1) additional year to expire on December 31, 2020; and that the Warden and Chief Administrative Officer be authorized to sign the amending agreement; and that the report be circulated to the County's Municipal Partners for their information. - Motion Carried. Enclosed please find a copy of the report titled "911 Primary Public Safety Answering Position (PPSAP) Contract Extension (2020)" for your information. If you have any questions, please contact Mike Hoogstra at mhoogstra@elgin.ca. Yours truly, ljpkika 4,1,1d02 Jenna Fentie Legislative Services Coordinator County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519-631-1460 www.elgincounty.ca Progressive by Nature El' �inCounty P%{2ssirr (4.mac REPORT TO COUNTY COUNCIL FROM: Mike Hoogstra, Purchasing Coordinator Julie Gonyou, Chief Administrative Officer DATE: May 27, 2019 SUBJECT: 911 Primary Public Safety Answering Position (PPSAP) Contract Extension (2020) RECOMMENDATIONS: THAT the report titled "911 Primary Public Safety Answering Position (PPSAP) Contract Extension (2020)" be received; and, THAT the contract with Northern Communication Services be renewed for one (1) additional year to expire on December 31, 2020; and, THAT the Warden and Chief Administrative Officer be authorized to sign the amending agreement, and; THAT the report be circulated to the County's Municipal Partners for their information. INTRODUCTION: The current contract for 911 Primary Public Safety Answering Position (PPSAP) services is with Northern Communication Services. This contract provides for front line 911 services. When someone dials 911, the call is answered by Northern Communication Services and transferred to the appropriate police, fire or ambulance service. DISCUSSION: A Request for Proposal was issued by the County on behalf of the Municipal Partners and the City of St. Thomas in 2010. The contract term was a three year term beginning in December 2010. The contract also allowed for options to renew for two consecutive three (3) year terms and the contract was renewed in 2014 and 2017. The current contract expires at the end of 2019. Recently the County was informed by the City of St. Thomas that they will not be entering into a new joint contract for the service. Given recent announcements by the Provincial Government regarding changes to emergency services and the City's intention not to enter into a new joint contract with the County for this service, staff reached out to Northern Communication Services to request a one (1) year extension to the current agreement. Northern Communication is agreeable to the one (1) year extension and is requesting an increase of approximately three percent over the current rate which is $0.46 per resident. The rate for 2020 will be $0.47 per resident. Based on revised population numbers using the 2016 Census data, the breakdown per municipality is as follows: Municipality 2017-19 Annual Rate 2020 Annual Rate ($0.46/resident) ($0.47/resident) Town of Aylmer $3,251.74 $3,521.24 Municipality of Bayham $3,094.42 $3,476.12 Municipality of Central Elgin $5,852.58 $5,925.29 Municipality of Dutton-Dunwich $1,760.88 $1,817.02 Township of Malahide $4,060.88 $4,367.24 Township of Southwold $2,173.04 $2,077.87 Municipality of West Elgin $2,460.54 $2,347.65 Total Contract Amount: $22,654.08 $23,532.43 Costs for this service contract are billed directly to each Municipality in January of each year. CONCLUSION: The contract for 911 Primary Public Safety Answering Position Services is being renewed for a one (1) year term. Staff have no issues with the services being provided by Northern Communication Services. All of which is Respectfully Submitted Mike Hoogstra Purchasing Coordinator Julie Gonyou Chief Administrative Officer RE1, JUN 1 4 2019 BAYHAM HISTORICAL SOCIETY MUNICIPALITY OF BAYHAM May 16, 2019 Mayor Ed Ketchabaw Mayor Municipality of Bayham Straffordvilie, Ontario NOJ 1Y0 Dear Mayor Ed Ketchabaw, and fellow Councilors, This letter is in response to the questions raised at the Council meeting February 7, 2019. At that time, we requested the Municipality relinquish to the Bayham Historical Society, the monies in the Edison Museum Reserve Fund as well as the building lot that was purchased for a new Edison, Vienna and Area Museum. We made this request to further our goal of building/acquiring a new museum. We are looking at the possibility of purchasing an existing building and renovating it to use as a museum rather than building new. The reserve money and the land (if sold) will provide a large down payment and/or collateral on this prospective property and allow us to contact financial institutions in regards to a loan. Currently we are warehousing the museum artifacts at a significant cost to the BHS. That money would be better served to pay a loan and have the museum open for business. Adding to the urgency of this request is correspondence we received from the owners of the warehouse stating we may need to move the artifacts to one of their alternate locations. Each time we move, we risk damaging our artifacts. The sooner we can get them into a permanent location the better. Assuming we are able to purchase the prospective property we plan to approach businesses for donations and apply for grants to help reduce the initial cost and pending renovations that may be required (e.g. Handicap accessible washrooms, signage etc.). We will continue our current fundraising initiatives as we believe they are not only important to the success of The Edison, Vienna and Area Museum but are events that bring our community together, young and old alike. We are happy to meet with you any time to discuss any questions you may have. Thank you for considering this request. \NJ _ Darya Rousse4 President Bayham Historical Society Business Plan Edison, Vienna and Area Museum PO Box 10, Port Burwell, ON N0J 1TO Goals and Objectives The Bayham Historical Society plans to set up a museum to preserve the history and artifacts of the Edison Family, Bayham and the surrounding area. A place where we can invite speakers to talk about local historical events so listeners can learn about topics in which they may not be familiar. A place where schools can bring students to learn where their modern technology actually originated. A place that will open the doors to increased tourism in the area. Background The Bayham Historical Society is a Not for Profit Charitable Organization and member of the Ontario Historical Society and the Elgin Oxford Norfolk Association of Curators,Archivists& Directors. Members of the Bayham Historical Society(BHS) have taken courses on handling artifacts and are familiar with the books and artifacts that are currently in storage. These artifacts and documents were previously displayed in the now closed Edison Museum. It was there that many members gained experience running a museum. The BHS has also connected with a curator of other area museums whose expertise we can draw on if needed. Management The Bayham Historical Society Board consists of eight Directors of which four are the Executive, comprised of the President, Vice-President,Treasurer and Secretary,three being Program, Research, Publicity/Advertising Chairpersons and one Member at Large. All are to be elected annually. Operational Timeline We plan to have the museum up and running within 12 months of acquisition. Assets Current assets of the Bayham Historical Society include the artifacts and documents from the previous Edison Museum along with bank accounts totaling$ Product The knowledge gained through viewing artifacts and documents displayed in the museum and from the information passed on from our staff. Future Expansion Possible future expansion may include a coffee/snack bar and a souvenir counter in the museum. Marketing Plan Target Market The target markets for the new museum are schools,tourists and the general public. Location Analysis The location of the building we are looking to purchase will be an advantage for the museum. The building is Vienna,the home town to the Edison Family. It is easily found on the main street and is on a direct route to Port Burwell and the Provincial Park. Appropriate signage will draw in campers,beach goers and day trippers. Pricing The pricing strategy will be pay per use with specialized pricing for families or large groups such as tour buses and class trips. The cost will be in line with other similar businesses in the area. Advertising The advertising Strategy is to use as many different medias as possible. We are currently successful using newspapers, local community television,flyers, posters,storefront mini displays,signage and social media to advertise our fundraising events. We would continue to use this strategy on a larger scale to promote the museum. The Competition There are two other museums within a 10 kilometer radius, one specific to Lake Erie and Marine and the other is the Ojibwa Submarine, whereas,The Edison,Vienna and Area Museum preserves the area history and is Canada's connection to Thomas Edison. Operations Staffing The staffing requirements would be to have one person available to welcome people to the museum, explain the artifacts and answer any questions during business hours. We will fill this position with volunteers when possible. In the summer months we may need to have an extra person and will apply for a student grant. This is a trainable position and does not require any specialized schooling. Capital Requirements Plan Capital Requirements We anticipate the building to be purchased for$200,000-$250,000 with an additional $30,000-$50,000 for renovations. Capital Repayment Plan It is our intent to continue our current fundraising initiatives as well as seeking out corporate and private donations/sponsors to pay for the cost of the building and renovations. Current and Estimated Revenues and Expenses Revenues Bingo estimated ($1100- 1300/mth x 12) $13200- 15600/yr Edison Dinner $ 5000/yr Edison Fest $3000/yr Mystery Cruise $ 1000/yr Museum Admission TBD Donations $ 7000 Grants Federal student $5429 Municipal $2000 Grant HST $1471 Grant Prov GST $336 Grant HST/GST $137 TOTAL $40,973 Expenses Rent ($475 x 12)to be replaced by mortgage $ 5700/yr Insurance for building $ 2500/yr Insurance Artifacts & Liability $ $1597 Office Supplies $500 Advertising $1000 Staffing $ min wage/hr TOTAL $11297