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June 20, 2019 - Council
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, June 20, 2019 6:30 p.m. 6:00 p.m. — Committee of Adjustment A. 2210064 Ontario Inc. (VanRoboys) B. Murray 7:30 p.m. — Public Meeting — Planning A. Lama — Grace Court— 12 Elizabeth Street, Port Burwell B. 1841449 Ontario Inc. — 7855 Plank Road C. 1841449 Ontario Inc. — 6978 Plank Road 7:45 p.m. — Public Meeting — Planning — Elgincentives Community Improvement Plan — Official Plan Amendment 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS A. 6:30 p.m. — Gary Scandlan, Managing Partner & Director, Watson and Associates Economics Ltd. re Municipality of Bayham Water and Wastewater Systems Financial Plan 1. Presentation 2. Water &Wastewater Rate Study 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held June 6, 2019 B. Committee of Adjustment held June 6, 2019 C. Court of Revision held June 6, 2019 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 2019 Council Agenda June 20, 2019 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Committee of Adjustment re 2210064 Ontario Inc.,VanRoboys B. Notice of Committee of Adjustment re Murray C. Notice of Public Meeting re Amendments to the Elgincentives Community Improvement Plan D. Notice of Public Meeting re Proposed Zoning By-law Amendment— Robert, Andrew, John Lama, 12 Elizabeth Street, Port Burwell E. Notice of Public Meeting re Proposed Zoning By-law Amendment— 1841449 Ontario Inc., Pedro Dyck, 7855 Plank Road F. Notice of Public Meeting re Proposed Zoning By-law Amendment— 1841449 Ontario Inc., Pedro Dyck, 6978 Plank Road G. Notice of Committee of Adjustment Decision - Berschl 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-40/19 by Bill Knifton, Chief Building OfficialiDrainage Superintendent re Soper Road Drain Award Contract B. Report DS-41/19 by Bill Knifton, Chief Building OfficialiDrainage Superintendent re Petition for Drainage C. Report DS-44/19 by Margaret Underhill, Deputy Clerkplanning Coordinator re Consent Applications E41/19 and E42/19 Walker Dairy Inc. & Jon S. Walker 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Long Point Region Conservation Authority Board of Directors Minutes of meeting held May 1, 2019 2 2019 Council Agenda June 20, 2019 B. Notice re #ProjectONroute C. Notice re Canada Day D. Municipality of Bayham Notice re Sale of Surplus Equipment E. Ministry of Municipal Affairs and Housing re More Homes, More Choice Act, 2019 (Bill 108) teleconference F. Quaenet re Proposed 29m Wireless Telecommunications Tripole 11.1.2 Requiring Action A. Brad Kennedy re concerns in Eden B. Port Burwell / Bayham Horticultural Society re moving of planters C. County of Elgin re Terrace Lodge Redevelopment Fundraising Committee 11.2 Reports to Council A. Report CAO-38/19 by Paul Shipway CAOICIerk re Capital Item No. GG-1 Market Analysis 12. BY-LAWS A. By-Law No. 2019-059 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Froese Excavating Ltd. for the provision of drainage works for the Soper Road Drain in the Municipality of Bayham pursuant to provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This by-law follows the recommendation in Report DS-40/19 by Bill Knifton, Chief Building OfficiallDrainage Superintendent during the regular meeting of June 20, 2019) B. By-Law No. 2019-060 Being a by-law respecting the Municipal Pollution Control System and Municipal Storm Sewer System in the Municipality of Bayham and the establishment of Sewer Charges and Sewer Surcharge Rates (This by-law implements the Municipality of Bayham Water& Wastewater Rates effective July 1, 2019 pursuant to the Municipality of Bayham Water& Wastewater Rate Study) C. By-Law No. 2019-061 Being a by-law respecting the Municipal Water Supply System in the Municipality of Bayham and the establishment of Water Rates and Water Charges (This by-law implements the Municipality of Bayham Water& Wastewater Rates effective July 1, 2019 pursuant to the Municipality of Bayham Water& Wastewater Rate Study) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 3 2019 Council Agenda June 20, 2019 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-062 Being a by-law to confirm all actions of Council 16. ADJOURNMENT 4 re.lie•-; : . • 1.411. 4 . .i.. ._..,:),. not r,, „,. ,..v. _ ...,;, i,, , .. it,a; ., II IF 0 4 • .rd .:, rte--- • } w 41. it . - lit LLI i 4 edY V atson 4 &Associates F „IL ECONOMISTS LTD. '' "�""""r'm-` 'MN . IIIII Municipality of Bayham Water and Wastewater Rate Study June 20, 2019 1 Study Purpose // • Identify all current and future water and wastewater system capital needs; • Identify cost recovery options for capital ; • Estimate future operating costs over the next 10 years; and • Recommend new rates to recover the cost of the water and wastewater systems. 2 Legislation for Water and Wastewater // Since Walkerton , new legislation has been passed by the Province to enhance the provision of services. These include the following : • Safe Drinking Water Act; • Sustainable Water and Sewage Systems Act; • O. Reg. 453/07 - Safe Drinking Water Act; • Clean Water Act; and • Water Opportunities Act. Further Requirements: • Municipal Infrastructure Strategy • Infrastructure for Jobs and Prosperity Act, 2015 3 Water Opportunities Act, 2010 // • The Act provides for the following elements: • Foster innovative water, wastewater and stormwater technologies, services and practices in the private and public sectors; • Prepare Water Conservation Plans to attain water conservation targets to be established by regulations; and • Prepare Sustainability Plans for Water, Wastewater and Stormwater Services. 4 Water Opportunities Act, 2010 // • On November 29, 2010, Bill 72, The Water Opportunities Act, 2010 received Royal Assent (note: only Regulation 40/11 - Water Technology Acceleration Project has been passed). • Part 3 of the Act provides for the preparation of sustainability plans: • The Act extends from the water financial plans and requires a more detailed review of the water financial plan and requires a full plan for wastewater and storm water services; and • Regulations will provide performance targets for each service — these targets may vary based on the jurisdiction of the regulated entity or the class of entity. 5 Water Opportunities Act, 2010 // • The Financial Plan shall include: • An asset management plan for the physical infrastructure; • A financial plan; • For water, a conservation plan; • An assessment of risks that may interfere with the future delivery of the municipal service, including, if required by the regulations, the risks posed by climate change and a plan to deal with those risks; and • Strategies for maintaining and improving the municipal service to ensure future demand can be satisfied, consider technologies to improve the service and potential increased co-operation with other municipal service providers. • The rate study would provide inputs required to complete the Financial Plan required for licensing approval Present 2019 Rates Municipality of Bayham Municipality of Bayham 2019 - Water Billing Rates 2019 - Water Flat Rates Base Charge - Port Burwell - Vienna Rat Rate - Richmond - Fire Lanes All Meters $ 12.92 Charge per Month $ 97.00 Volume Charge $ 3.780 per m3 Municipality of Bayham T 2019 - Wastewater Billing Rates =li. i at -ate - Y unicipa ityWide Charge per Month $ 56.06 Customer Profile Water - Bayham Ali Metered Customer Al I Meters 812 Total 812 Water - Richmond Non-Metered Customers Wastewater All Users 57 1 ,233 Total 57 1 ,233 Water Forecast Users and Billable Volumes / Assumed an average of 180 cu.m per customer for future flows. Bayham Water System Water Customer Forecast 2019 2020 2021 2022 2023 2024 2025 2026 i 2029 • i ■ Existing 812 812 812 812 812 812 812 812 812 812 812 New-Growth - 3 8 13 18 23 28 33 38 43 48 Total 812 815 820 825 830 835 840 845 850 855 860 ■ Water Volume Forecast(m3) 2025 +026 2027 2028 2029 Existing 146,761 146,761 146,761 146,761 146,761 146,761 146,761 146,761 146,761 146,761 146,761 New - 540 1,440 2,340 3,240 4,140 5,040 5,940 6,840 7,740 8,640 Total 146,761 147,301 148,201 149,101 150,001 150,901 151,801 152,701 153,601 154,501 155,401 Richmond Water System Water Customer Forecast 2019 2020 20. 2026 2027 2028 2029 Existing 57 57 57 57 57 57 57 57 57 57 57 New-Growth - - - - - - - - - - - Total 57 57 57 57 57 57 57 57 57 57 57 Water Volume Forecast(ms) 2023 iN 2025 2026 2027iN 2029 Existing 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 New Customer=Household - - - - - - - - - - - Total 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 Wastewater Forecast Users and Billable / 0 Volumes Assumed an average of 192 cu.m per customer for future flows. Wastewater Customer Forecast 2019 2j021 MI 2023 2024 2025 �II 2028 2029 Eli._ I. Existing 1,233 1,233 1,233 1,233 1,233 1,233 1,233 1,233 1,233 1,233 1,233 New-Growth - 3 8 13 18 23 28 33 38 43 48 Total 1,233 1,236 1,241 1,246 1,251 1,256 1,261 1,266 1,271 1,276 1,281 •stewater Flows Forecast(m') 2019 2023 Existing 244,722 244,722 244,722 244,722 244,722 244,722 244,722 244,722 244,722 244,722 244,722 New - 576 1,536 2,496 3,456 4,416 5,376 6,336 7,296 8,256 9,216 Total 244,722 245,298 246,258 247,218 248,178 249,138 250,098 251,058 252,018 252,978 253,938 Note:Above flows are based on the 3-year average usage per customer Customer=Household Capital Infrastructure / • Capital needs were developed by Municipal staff based on Council approved documents such as the Asset Management Plan, Long Range Capital Forecast, and Master Plans • Works were identified based on the 2019 budget, the capital forecast, and review of capital infrastructure replacement • Capital works were identified by • Need; • Timing; and • Costs. 11 Water Capital System Needs 2019 — 2029 / (Inflated $) Bayham Water •scription Total Years 2019 - 2029 Undertake _ Capital Expenditures Air Valves 27,500 2019 - 2020 Pick Up Truck 44,000 2021, 2027 Studies: Water Financial Plan 74,000 2019, 2024 Total Capital Expenditures 145,500 Richmond Water _ Description Total Years • 2019 - 2029 Undertaken Capital Expenditures Equipment- Richmond 49,000 2022 - 2024 Studies: Richmond Well Review 34,000 2019, 2024 Total Capital Expenditures 83,000 Wastewater Capital System Needs 2019 - 2029 (Inflated $) Bayham Wastewater Description Total Years 2019 - 2029 Undertaken Capital Expenditures STP Energy Upgrades 282,500 2019 Pump Station Check Valves 30,000 2019 - 2021 Pump Equipment 252,000 2019 - 2024 New Pumps 516,000 2019 - 2022 SCADA Packs 60,000 2019 Pick Up Truck 44,000 2021 , 2027 Total Capital Expenditures 1,184,500 Capital Financing Options / ✓ Reserves • Development Charges • Debt ✓ Operating Budget Transfers (Funding Reserves) • Grants • Municipal Act (Part 12) Reserve Balances — Estimated December / 31 , 2018 Reserve AlliPec. 31 2018 Water Capital Reserve 721 ,260 Wastewater Capital Reserve Fund 2,732,377 Proposed Capital FinancingPrograms 2019-2029 Inflated $ Financing Description Bayham Richmond Bayham Water Water J Wastewater Capital Financing Provincial/Federal Grants - - - Development Charges Reserve Fund - - - Non-Growth Related Debenture Requirement: - - - Growth Related Debenture Requirements - - - Operating Contributions - - - Lifecycle Reserve Fund - - - Water Reserve 145,500 83,000 - Wastewater Reserve - - 1 ,184,500 Total Capital Financing 145,500 83,000 1,184,500 Lifecycle Infrastructure Costs // • The age of the Bayham water system dates back to the early 1970's; • The age of the Richmond water system dates back to 2014; • The age of the wastewater system date back to the mid 1980's; • Total value of existing water infrastructure is $10.87 million; • Total value of existing wastewater infrastructure is $27.90 million; • This provides for a "per customer" investment by the Municipality of $12,503 for water, and $23,022 wastewater. 17 Summary of Water and Wastewater Asset / Inventory Suggested amount to Total Replacement be included in 10- Net Replacement for Annual Lifecycle Value year forecast based Future Lifecycle Replacement on estimated life _ _J Water - Bayham Watermains 8,018,550 - 8,018,550 236,021 Water Curb Stops & Meters 1,041,080 - 1,041,080 48,305 Water Hydrants 371,070 - 371,070 18,442 Water Valves 284,800 - 284,800 14,408 Water - Richmond Richmond System 1,149,520 - 1,149,520 50,653 Total Water 10,865,020 - 10,865,020 367,828 Wastewater Wastewater Facilities 7,716,090 2,336,480 5,379,610 210,686 Wastewater Sewers - Valves - 20,186,680 - 20,186,680 517,698 Sanitary Mains Total Wastewater 27,902,770 2,336,480 25,566,290 728,384 Total 38,767,790 2,336,480 36,431,310 1,096,212 Investment per customer is $12,503 for water and $22,630 for wastewater Operating Budgets // • Operating expenditures are increasing over the forecast to recognize: • Inflationary Impacts • 2% for most operating expenditures • 5% for supplies and utilities • Purchased water assumptions (annual increase in rates) • 4% annually for the Bayham water system to match rate increases from the 2013 Port Burwell Water Rate Study 19 Water OperatingBudget - Bayham ... 1,000,000 - 900,000 - 800,000 700,000 600,000 - 500,000 - 400,000 - 300,000 - 200,000 - 100,000 - 0 - I I I I I I I I 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 ■Capital Related 0 Operating Costs Descripti• 2022 L Operating Costs 643,201 668,115 693,118 719,257 746,351 774,639 804,063 834,565 866,292 899,289 Capital Related 119,266 71,342 65,602 58,903 51,526 43,232 35,509 27,006 17,477 6,978 Total 762,467 739,457 758,720 778,160 797,876 817,871 839,572 861,571 883,769 906,268 Water OperatingBudget - Richmond / 100,000 - -90,000 - 80,000 70,000 60,000 - 50,000 - 40,000 - 30,000 - 20,000 - 10,000 - 0 - I I I I I I I 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 ■CapitaI Related 0 Operating Costs Description 2020 2021 2022 Operating Costs 69,700 71,360 73,060 74,790 76,580 78,420 80,310 82,270 84,280 86,330 Capital Related 8,013 7,885 7,731 7,560 7,343 7,097 6,917 6,681 6,415 6,123 Total 77,713 79,245 80,791 82,350 83,923 85,517 87,227 88,951 90,695 92,453 Wastewater Operating Budget / 1,200,000 1,000,000 - 800,000 600,000 400,000 - 200,000 - 0 - I I I II I I I 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 ■Capital Related 0 Operating Costs NM 2023 025 2028 Operating Costs 575,236 590,900 607,000 623,800 641,100 659,100 677,800 697,000 716,700 737,100 Capital Related 322,751 318,973 314,828 310,200 305,142 299,605 293,591 287,149 280,432 273,088 Total 897,988 909,873 921,828 934,000 946,242 958,705 971,391 984,149 997,132 1,010,188 Rate Structure Options in Report / Water • The current rate structure of a monthly base charge with a variable charge based on the volume used by each customer was continued for this study Wastewater • The current rate structure of a monthly flat charge was continued for this study Average Annual Residential Bill (Based on 180 / cu . m Annual Volumes) - Water - Bayham • The base charge amount will increase by 2% annually • The volume rate will increase by 2% annually • The total water bill will increase by 2% annually Descri•tion 2027 1 Monthly Base Charge $12.92 $13.18 $13.44 $13.71 $13.98 $14.26 $14.55 $14.84 $15.14 $15.44 $15.75 Annual Base Rate Bill $155.04 $158.16 $161.28 $164.52 $167.76 $171.12 $174.60 $178.08 $181.68 $185.28 $189.00 Constant Rate $3.78 $3.86 $3.94 $4.02 $4.10 $4.18 $4.26 $4.35 $4.44 $4.53 $4.62 Annual Volume 180 180 180 180 180 180 180 180 180 180 180 Annual Volume Bill $680.40 $694.80 $709.20 $723.60 $738.00 $752.40 $766.80 $783.00 $799.20 $815.40 $831.60 Total Annual Bill $835.44 $852.96 $870.48 $888.12 $905.76 $923.52 $941.40 $961.08 $980.88 $1,000.68 $1,020.60 %Increase-Base Rate 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% %Increase-Volume Rate 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% %Increase-Total Annual Bill 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% Average Annual Residential Bill (Based on 180 / cu . m Annual Volumes) - Water - Richmond • The base charge amount will increase by 2% annually • The volume rate will increase by 2% annually • The total water bill will increase by 2% annually Description IIIM WRIMi 1 i 2029 Monthly Base Charge $51.04 $52.06 $53.10 $54.16 $55.24 $56.34 $57.47 $58.62 $59.79 $60.99 $62.21 Annual Base Rate Bill $612.48 $624.72 $637.20 $649.92 $662.88 $676.08 $689.64 $703.44 $717.48 $731.88 $746.52 Constant Rate $3.78 $3.86 $3.94 $4.02 $4.10 $4.18 $4.26 $4.35 $4.44 $4.53 $4.62 Annual Volume 180 180 180 180 180 180 180 180 180 180 180 Annual Volume Bill $680.34 $694.80 $709.20 $723.60 $738.00 $752.40 $766.80 $783.00 $799.20 $815.40 $831.60 Total Annual Bill $1,292.82 $1,319.52 $1,346.40 $1,373.52 $1,400.88 $1,428.48 $1,456.44 $1,486.44 $1,516.68 $1,547.28 $1,578.12 %Increase-Base Rate 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% %Increase-Volume Rate 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% %Increase-Total Annual Bill 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% Average Annual Residential Bill - Wastewater / • The flat rate amount will increase by 1 °/0 annually Description 2020 2021 2022 2023 2024 2025 2026 2028 2029 Monthly Flat Rate $56.06 $56.62 $57.19 $57.76 $58.34 $58.92 $59.51 $60.11 $60.71 $61.32 $61.93 Annual Flat Rate Rate Bill $672.72 $679.44 $686.28 $693.12 $700.08 $707.04 $714.12 $721.32 $728.52 $735.84 $743.16 Total Annual Bill $672.72 $679.44 $686.28 $693.12 $700.08 $707.04 $714.12 $721.32 $728.52 $735.84 $743.16 %Increase-Total Annual Bill 1.0% 1.0% 1.0% 1.0% 1.0% 1.0% 1.0% 1.0% 1.0% 1.0% Comparison of Rate Increases / 2014 vs. 2019 Comparison of Rate 2014 Plan Annual 2019 Plan Annual Increases by System Increase Increase Bayham System 6% 2% Richmond System 5% 2% Wastewater System 5% 1 % Comparison of Residential Annual Water and / Wastewater Bill (based on 180 cu . m ) Survey of Annual Residential Water and Wastewater Bill Based on 180 cu.m $2,500.00 $2,000.00 / / $1,500.00 $1,000.00 $500.00 $- Malahide Central Middlesex Bayham- Bayham- Thames Bayham- Bayham- St.Thomas North Aylmer London Elgin Centre Bayham Bayham Centre Richmond Richmond Middlesex System System System System (Parkhill) (2020) (2019) (2020) (2019) ■Water ■Wastewater Ontario Regulation 453/07 Water Financial Plan • All municipalities providing water service are required to be licensed to operate the water system(s) • Part of the licensing requirement is for the municipality to submit a Financial Plan to the Province • Current water license expires in March 2020 • Financial Plan to be completed subsequent to the approval of the rate study Summary of O . Reg . 453/07 Requirements // • The plan is considered a living document but will need to be undertaken at a minimum every five years • The plans are generally consistent with the "Watson" Approach in forecasting the capital, operating and reserve fund positions, providing detailed inventories, forecasting future volumes and calculation of the rates. • The additional requirements include the PSAB information for each year of the forecast (i.e. total non-financial assets, tangible capital assets acquisitions, tangible capital asset construction, betterments, write downs, disposals, total liabilities and net debt) • The financial plans must be made available upon request to the public (without charge) and on the municipality's web site. The availability of this information must also be advertised 30 What Does All of This Mean? // • Reporting is mandatory for Water and encouraged for Wastewater services • The intent of the legislation is for: 1 . municipalities to project future activities for capital (including inventory renewal), operating, reserves and customers (and usage) and then 2. report it to the Province in PSAB 3150 financial statement format (projected into the future) • The O. Reg. 453/07 Study must be approved but the forecasted rates (i.e. beyond 2019) do not have to be approved at this time (may be reviewed in detail during next budget cycle) • The Rate study provides the basis projecting the financial information on which the O. Reg. report will be prepared 31 Rate Study vs . O . Reg 453 . 07 Reporting Format Significant Revision Rate Study O.Reg 453.07 Financial Areas - Ian Approach "Modified Cash Basis" "Full Accrual Basis" Capital Requirements Capital Forecast Tangible Capital Assets Previously acquired Lifecycle Cost Analysis Tangible Capital Assets assets (Future Replacement) (Historical Cost) Debt Payments Principal & Interest Interest Expense Expense Principal: Debt reduction Amortization Not Applicable Included in Operating Expenses Reserve Transfers Included as an expense Part of "Accumulated Surplus" Development Charge Reserve Fund Continuity Deferred Revenue Reserve Fund Balances Schedule Matters for Council 's Consideration / 1 . Consider the Capital Program; 2. Consider the Operating Program; 3. Consider the Proposed Water Rates; and 4. Consider the Proposed Wastewater Rates. 33 w Y-a., • .,- ' p • ` ` F Nit, • ,' �X1 rig: 1 f .< -_i 4 dill . a ;: 9 # }0 a e{ r .. ,i ‘"`aiikr„-sek~' ' '1 : .'•• ! -sr . * 4 -› eWatson ll &Associates ECONOMISTS LTD. Water and Wastewater Rate Study Municipality of Bayham Watson & Associates Economists Ltd. 905-272-3600 June 14, 2019 info@watsonecon.ca Table of Contents Page Executive Summary i 1. Introduction 1-1 1.1 Background 1-1 1.2 Study Process 1-2 1.3 Regulatory Changes in Ontario 1-2 1.4 Sustainable Water and Sewage Systems Act 1-3 1.5 Financial Plans Regulation 1-5 1.6 Water Opportunities Act, 2010 1-7 1.7 Infrastructure for Jobs and Prosperity Act, 2015 (I.J.P.A.) 1-8 1.8 Forecast Growth and Servicing Requirements 1-10 2. Capital Infrastructure Needs 2-1 2.1 Capital Forecast 2-1 3. Lifecycle Costing 3-1 3.1 Overview of Lifecycle Costing 3-1 3.1.1 Definition 3-1 3.1.2 Financing Costs 3-1 3.1.3 Costing Methods 3-4 3.2 Impact on Budgets 3-6 4. Capital Cost Financing Options 4-1 4.1 Summary of Capital Cost Financing Alternatives 4-1 4.2 Development Charges Act, 1997 4-2 4.3 Municipal Act 4-3 4.4 Grant Funding Availability 4-5 4.5 Existing Reserves/Reserve Funds 4-6 4.6 Debenture Financing 4-7 4.7 Infrastructure Ontario 4-7 4.8 Recommended Capital Financing Approach 4-8 Watson &Associates Economists Ltd. H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Table of Contents (Cont'd) Page 5. Overview of Expenditures and Revenues 5-1 5.1 Water Operating Expenditures 5-1 5.2 Water Operating Revenues 5-1 5.3 Wastewater Operating Expenditures 5-4 5.4 Wastewater Operating Revenues 5-4 6. Pricing Structures 6-1 6.1 Introduction 6-1 6.2 Alternative Pricing Structures 6-2 6.3 Assessment of Alternative Pricing Structures 6-4 6.4 Rate Structures in Ontario 6-9 6.5 Recommended Rate Structures 6-10 7. Analysis of Water and Wastewater Rates and Policy Matters 7-1 7.1 Introduction 7-1 7.2 Water Rates 7-1 7.3 Wastewater Rates 7-2 8. Recommendations 8-1 Appendix A Water System Inventory Data A-1 Appendix B Wastewater System Inventory Data B-1 Appendix C Detailed Bayham Water Rate Calculations C-1 Appendix D Detailed Richmond Water Rate Calculations D-1 Appendix E Detailed Wastewater Rate E-1 Watson &Associates Economists Ltd. H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx List of Acronyms and Abbreviations Acronym Full Description of Acronym A.M.O. Association of Municipalities of Ontario C.W.W.F. Clean Water and Wastewater Fund D.C.A. Development Charges Act, 1997 F.I.R. Financial Information Return I.J.P.A. Infrastructure for Jobs and Prosperity Act, 2015 I.O. Infrastructure Ontario LPAT Local Planning Appeal Tribunal M.O.E. Ministry of Environment O.C.I.F. Ontario Community Infrastructure Fund O.M.B. Ontario Municipal Board O.Reg. Ontario Regulation O.S.I.F.A. Ontario Strategic Infrastructure Financing Authority P.S.A.B. Public Sector Accounting Board P.T.I.F. Public Transit Infrastructure Fund S.W.S.S.A. Sustainable Water and Sewage Systems Act, 2002 Watson &Associates Economists Ltd. H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Executive Summary Executive Summary The Municipality of Bayham retained Watson & Associates Economists Ltd. (Watson) to undertake a water and wastewater rate study. This study aims to update the analysis for current capital and operating forecasts, costing for lifecycle cost requirements, current volumes and customer profiles. The results of this analysis provide updated water and wastewater base charges and volume rates for customers within the Municipality of Bayham. The rate analysis contained herein continues to provide fiscally responsible practices that are in line with current provincial legislation at a level of rate increases that are reasonable. The analysis presented herein provides the following: • The Bayham system's 2019 to 2029 capital spending program for water and wastewater is $97,000 and $667,000 (inflated), respectively; • The Richmond system's 2019 to 2029 capital spending program for water is $67,000 (inflated); • Annual operating expenditures are assumed to increase by 2% per annum for most expenditures; expenditures related to utilities, fuels, chemicals and other materials have been increased at 5% per annum; • The present rate structure (base monthly charge and a constant volume rate) is continued for the Bayham water system; • The present rate structure (flat rate) is continued for the Bayham wastewater system; • The Richmond water system's rate structure has been calculated on a base charge and volume rate (currently based on a flat rate); • Existing Bayham system water customers total 812; new customers will increase by 5 customers annually to 2029; • Existing Bayham system wastewater customers total 1,233; the same level of increase as water is assumed over the period; and • Existing Richmond system water customers total 57 customers and is assumed to remain constant. Based on the above information, rate increases for both the Bayham and Richmond water systems have been calculated with a 2% annual increase on their respective water bills, while the wastewater bill is calculated to increase by 1% annually. Watson &Associates Economists Ltd. PAGE i H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 0 Table ES-1 summarizes the recommended Bayham system water and wastewater rates and average annual bill (assuming an annual volume of 180 m3) based on the analysis provided herein over the forecast period. Table ES-2 summarizes the recommended Richmond system water rates and average annual bill (assuming an annual volume of 180 m3) based on the analysis provided herein over the forecast period. Watson &Associates Economists Ltd. PAGE ii H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Table ES-1 Summary of the Bayham System Water and Wastewater Bill Municipality of Bayham Water Rate Summary-Bayham System Annual Customer Water Bill - Based on 180 m3 of usage Description 2019 2020 025 2026 2027 2028 2029 Monthly Base Charge $12.92 $13.18 $13.44 $13.71 $13.98 $14.26 $14.55 $14.84 $15.14 $15.44 $15.75 Annual Base Rate Bill $155.04 $158.16 $161.28 $164.52 $167.76 $171.12 $174.60 $178.08 $181.68 $185.28 $189.00 Constant Rate $3.78 $3.86 $3.94 $4.02 $4.10 $4.18 $4.26 $4.35 $4.44 $4.53 $4.62 Annual Volume 180 180 180 180 180 180 180 180 180 180 180 Annual Volume Bill $680.40 $694.80 $709.20 $723.60 $738.00 $752.40 $766.80 $783.00 $799.20 $815.40 $831.60 Total Annual Bill $835.44 $852.96 $870.48 $888.12 ili$905.76 1.1923.52 11.1941.40 $961.08 $980.88 $1,000.68 $1,020.61 %Increase-Base Rate 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% %Increase-Volume Rate 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% %Increase-Total Annual Bill 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% Municipality of Bayham Wastewater Rate Summary Annual Customer Wastewater Bill Description 20192020 2022-111 =1111- 2025 2026 2027 2028 2029 Monthly Flat Rate $56.06 $56.62 $57.19 $57.76 $58.34 $58.92 $59.51 $60.11 $60.71 $61.32 $61.93 Annual Flat Rate Rate Bill $672.72 $679.44 $686.28 $693.12 $700.08 $707.04 $714.12 $721.32 $728.52 $735.84 $743.16 Total Annual Bill $672.72 $679.44 $686.28 $693.12 $700.08 $707.04 $714.12 $721.32 $728.52 $735.84 $743.16 %Increase-Total Annual Bill 1.0% 1.0% 1.0% 1.0% 1.0% 1.0% 1.0% 1.0% 1.0°% 1.0°% Watson &Associates Economists Ltd. PAGE iii H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Table ES-2 Summary of the Richmond System Water Bill Municipality of Bayham Water Rate Summary- Richmond System Annual Customer Water Bill - Based on 180 m3 of usage Description 2019 2020 025 2026 2027 2028 2029 Monthly Base Charge $51.04 $52.06 $53.10 $54.16 $55.24 $56.34 $57.47 $58.62 $59.79 $60.99 $62.21 Annual Base Rate Bill $612.48 $624.72 $637.20 $649.92 $662.88 $676.08 $689.64 $703.44 $717.48 $731.88 $746.52 Constant Rate $3.78 $3.86 $3.94 $4.02 $4.10 $4.18 $4.26 $4.35 $4.44 $4.53 $4.62 Annual Volume 180 180 180 180 180 180 180 180 180 180 180 Annual Volume Bill $680.34 $694.80 $709.20 $723.60 $738.00 $752.40 $766.80 $783.00 $799.20 $815.40 $831.60 Total Annual Bill $1,292.82 $1,319.52 $1,346.40 $1,373.52 $1,400.88 $1,428.48 $1,456.44 MEM $1,516.68 $1,547.28 $1,578.121 %Increase-Base Rate 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% %Increase-Volume Rate 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% %Increase-Total Annual Bill 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% Watson &Associates Economists Ltd. PAGE iv H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx • • • • • • • • • • •• • • • • • • • • • • • • • • • • • • • • • • 0 • • • • • • • •S . • • • 0 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 0 • • • • • • • • • • • • • • • • • • • • •• •• • • • • • • • • • • •• • • • S • • • • • • • • • •• • • • • • •• • • • • • • •• • • • 0 • • • •0 • • • • • •0 •• •• • •• • • •• •• • • • • •• • • • 5 5 55 • 55 • • • • •• •• • • • • • •• • •• • • • •• • • • • • 0000 • 0000 • •0 00 •• •000 • • • 000 00 • 00 00 • • • • •• • • 0 •• • • • •• • • 000 •• •0• 55 • • • •0 •• ••• • • • • • ••• • ••• • • •• •• • •• 00.00 •• •• 0000 •• •• • • • • • • 000 • ••• • SS • • •SSSS •SS • • •• •S • 55 55 • •5 • •• • • •S 5555 • •S • • •S 0000. 00 00 •0 •00.00• • •00 •••••5•••000000••5.SSSS 0041•0 • •00000• •• •• 000 •0000•••••• • 0000• •00. 555 •0000 ••• •• •• •000 •00• •0000000. 0000••• •0000 ••• 555555555 •00000000000• •• ••• •000. 50 • ••• 050 •• 00 •0000 ••• • •000.000••• •.. •SS. ..••5.....5...•..... .......•.......... •... .5555555• •.•.5.5• •....................S...........••.•...........................• S. •...•.....••.....•••.............••.....•.....•.............................• Report elei Chapter Introduction Watson &Associates Economists Ltd. H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 1 . Introduction 1 .1 Background The Municipality currently services two systems, the Bayham water system and the Richmond system. Currently, there are 812 metered water customers and 1,233 non- metered wastewater customers in the Bayham system. For the Richmond system, there are 57 non-metered water customers, all of which utilize septic tanks. The Municipality's water supply comes from the Port Burwell Secondary System which feeds off the Elgin Primary Water System. The Bayham water system is metered and utilizes a rate structure with a monthly base charge as well as a volumetric charge per cubic metre of $3.78 (2019 rate). The Bayham wastewater system utilizes a flat monthly rate. On April 20, 2017 the Council of the Corporation of the Municipality of Bayham passed the following resolution: "AND THAT once the distribution system is approved by the Ministry of Environment and Climate Change staff be directed to bring forward a by-law for Council consideration to amend By-law No. 2014-099 to utilize approved metered rates for the Hamlet of Richmond." The Richmond water system currently utilizes a flat rate charge, however, based on Council's direction, the analysis provided herein calculates a base charge and volumetric rate similar to the Bayham system. See Table 1-1 for existing rates. Table 1-1 Municipality of Bayham, Water and Wastewater Rates — 2019 Municipality of Bayham Municipality of Bayham Municipality of Bayham 2019-Water Billing Rates 019-Water Flat Rates 2019-Wastewater Billing Rates Base Charge-Port Burwell-Vienna Flat Rate-Richmond-Fire Lanes Flat Rate-Municipality Wide Al Meters 12.92 Charge per Month 97.00 Charge per Month 56.06 Volume Charge $ 3.780'per m3 Watson &Associates Economists Ltd. PAGE 1-1 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx With the legislative changes made in Ontario as a result of the Walkerton crisis, municipalities are conforming to the new statutes governing the management of water and wastewater systems. Watson & Associates Economists Ltd. (Watson) was retained by the Municipality of Bayham to assist in addressing these matters in a proactive manner as they relate to the water and wastewater systems. The assessment provided herein addresses changes recommended to the water and wastewater rates based on the most current information and forecasts the implications over the next ten-year period. 1 .2 Study Process The objectives of the study and the steps involved in carrying out this assignment are summarized below: • Identify all current and future water and wastewater system capital needs to assess the immediate and longer-term implications; • Identify potential methods of cost recovery from the capital needs listing. These recovery methods may include other statutory authorities (e.g. Development Charges Act, 1997 (D.C.A.), Municipal Act, etc.) as an offset to recovery through the water and wastewater rates; • Identify existing operating costs by component and estimate future operating costs over the next ten years. This assessment identifies fixed and variable costs in order to project those costs sensitive to changes to the existing infrastructure inventory, as well as costs which may increase commensurate with growth; and • Provide staff and Committee/Council the findings to assist in gaining approval of the rates for the remaining months of 2018 and future years. 1 .3 Regulatory Changes in Ontario Resulting from the water crisis in Walkerton, significant regulatory changes have been made in Ontario. These changes arise as a result of the Walkerton Commission and the 93 recommendations made by the Walkerton Inquiry Part II report. Areas of recommendation include: • watershed management and source protection; Watson &Associates Economists Ltd. PAGE 1-2 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx e ,, ‘, __ • quality management; • preventative maintenance; • research and development; • new performance standards; • sustainable asset management; and • lifecycle costing. The legislation which would have most impacted municipal water and wastewater rates was the Sustainable Water and Sewage Systems Act (S.W.S.S.A.) which would have required municipalities to implement full cost pricing. The legislation was enacted in 2002, however, it had not been implemented pending the approval of its regulations. The Act was repealed as of January 1, 2013. It is expected that the provisions of the Water Opportunities Act will implement the fundamental requirements of S.W.S.S.A. Furthermore, on December 27, 2017, O.Reg. 588/17 was released under the Infrastructure for Jobs and Prosperity Act, 2015 (I.J.P.A.), which outlines the requirements for asset management for municipalities. The results of the asset management review under this Act will need to be considered in light of the recent investments undertaken by the Municipality and the capital spending plan provided herein. The following sections describe these various resulting changes. 1 .4 Sustainable Water and Sewage Systems Act As noted earlier, the S.W.S.S.A. was passed on December 13, 2002. The intent of the Act was to introduce the requirement for municipalities to undertake an assessment of the "full cost" of providing their water and wastewater services. It is noted, however, that this Act has been repealed. To provide broader context and understanding to other legislation discussed herein, a description of the Act is provided below. Full costs for water service was defined in subsection 3(7) of the Act and included "...source protection costs, operating costs, financing costs, renewal and replacement costs and improvement costs associated with extracting, treating or distributing water to the public and such other costs which may be specified by regulation." Similar provisions were made for wastewater services in subsection 4(7) with respect to "...collecting, treating or discharging waste water." Watson &Associates Economists Ltd. PAGE 1-3 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 0 The Act would have required the preparation of two reports for submission to the Ministry of the Environment (or such other member of the Executive Council as may be assigned the administration of this Act under the Executive Council Act). The first report was on the "full cost of services" and the second was the "cost recovery plan." Once these reports were reviewed and approved by the Ministry, the municipality would have been required to implement the plans within a specified time period. In regard to the full cost of services report, the municipality (deemed a regulated entity under the Act) would prepare and approve a report concerning the provision of water and sewage services. This report was to include an inventory of the infrastructure, a management plan providing for the long-term integrity of the systems, and would address the full cost of providing the services (other matters may be specified by the regulations) along with the revenue obtained to provide them. A professional engineer would certify the inventory and management plan portion of the report. The municipality's auditor would be required to provide a written opinion on the report. The report was to be approved by the municipality and then be forwarded to the Ministry along with the engineer's certification and the auditor's opinion. The regulations would stipulate the timing for this report. The second report was referred to as a cost recovery plan and would address how the municipality intended to pay for the full costs of providing the service. The regulations were to specify limitations on what sources of revenue the municipality may use. The regulations may have also provided limits as to the level of increases any customer or class of customer may experience over any period of time. Provision was made for the municipality to implement increases above these limits; however, ministerial approval would be required first. Similar to the first report, the municipal auditor would provide a written opinion on the report prior to Council's adoption, and this opinion must accompany the report when submitted to the Province. The Act provided the Minister the power to approve or not approve the plans. If the Minister was not satisfied with the report or if a municipality did not submit a plan, the Minister may have a plan prepared. The cost to the Crown for preparing the plan would be recovered from the municipality. As well, the Minister may direct two or more regulated municipalities to prepare a joint plan. This joint plan may be directed at the onset or be directed by the Minister after receiving the individual plans from the municipalities. Watson &Associates Economists Ltd. PAGE 1-4 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx The Minister also had the power to order a municipality to generate revenue from a specific revenue source or in a specified manner. The Minister may have also ordered a regulated entity to do or refrain from doing such things as the Minister considered advisable to ensure that the entity pays the full cost of providing the services to the public. Once the plans were approved and in place, the municipality would be required to submit progress reports. The timing of these reports and the information to be contained therein would be established by the regulations. A municipal auditor's opinion must be provided with the progress report. Municipalities would also revise the plans if they deem the estimate does not reflect the full cost of providing the services, as a result of a change in circumstances, regulatory or other changes that affect their plan, etc. The municipality would then revise its prior plan, provide an auditor's opinion, and submit the plan to the Minister. 1 .5 Financial Plans Regulation On August 16, 2007, the M.O.E. passed O.Reg 453/07 which requires the preparation of financial plans for water (and wastewater) systems. The M.O.E. has also provided a Financial Plan Guidance Document to assist in preparing the plans. A brief summary of the key elements of the regulation is provided below: • The financial plan will represent one of the key elements for the municipality to obtain its Drinking Water Licence; • The financial plans shall be for a period of at least six years, but longer planning horizons are encouraged; • As the regulation is under the Safe Drinking Water Act, 2002, the preparation of the plan is mandatory for water and encouraged for wastewater; • The plan is considered a living document (i.e. will be updated as annual budgets are prepared) but will need to be undertaken, at a minimum, every five years; • The plans generally require the forecasting of capital, operating and reserve fund positions, providing detailed inventories, forecasting future users and volume usage and corresponding calculation of rates. In addition, P.S.A.B. information on the system must be provided for each year of the forecast (i.e. total non- financial assets, tangible capital asset acquisitions, tangible capital asset construction, betterments, write-downs, disposals, total liabilities and net debt); Watson &Associates Economists Ltd. PAGE 1-5 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx • The financial plans must be made available to the public (at no charge) upon request and be available on the municipality's website. The availability of this information must also be advertised; and • The financial plans are to be approved by Resolution of the Council or governing body indicating that the drinking water system is financially viable. In general, the financial principles of the draft regulations follow the intent of S.W.S.S.A. to move municipalities towards financial sustainability. Many of the prescriptive requirements, however, have been removed (e.g. preparation of two separate documents for provincial approval, auditor opinions, engineer certifications, etc.). A Guideline ("Towards Financially Sustainable Drinking Shores —Water and Wastewater Systems") had been developed to assist municipalities in understanding the Province's direction and provided a detailed discussion on possible approaches to sustainability. The Province's Principles of Financially Sustainable Water and Wastewater Services are provided below: Principle #1: Ongoing public engagement and transparency can build support for, and confidence in, financial plans and the system(s) to which they relate. Principle #2: An integrated approach to planning among water, wastewater, and stormwater systems is desirable given the inherent relationship among these services. Principle #3: Revenues collected for the provision of water and wastewater services should ultimately be used to meet the needs of those services. Principle #4: Lifecycle planning with mid-course corrections is preferable to planning over the short term, or not planning at all. Principle #5: An asset management plan is a key input to the development of a financial plan. Principle #6: A sustainable level of revenue allows for reliable service that meets or exceeds environmental protection standards, while providing sufficient resources for future rehabilitation and replacement needs. Watson &Associates Economists Ltd. PAGE 1-6 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Principle #7: Ensuring users pay for the services they are provided leads to equitable outcomes and can improve conservation. In general, metering and the use of rates can help ensure users pay for services received. Principle #8: Financial plans are "living" documents that require continuous improvement. Comparing the accuracy of financial projections with actual results can lead to improved planning in the future. Principle #9: Financial plans benefit from the close collaboration of various groups, including engineers, accountants, auditors, utility staff, and municipal Council. 1 .6 Water Opportunities Act, 2010 As noted earlier, since the passage of the Safe Drinking Water Act, 2002, continuing changes and refinements to the legislation have been introduced. Some of these Bills have found their way into law, while others have not been approved. Bill 72, the Water Opportunities Act, 2010, was introduced into legislation on May 18, 2010 and received Royal Assent on November 29, 2010. The Act provides for the following elements: • The fostering of innovative water, wastewater and stormwater technologies, services and practices in the private and public sectors; • Preparation of water conservation plans to achieve water conservation targets established by the regulations; and • Preparation of sustainability plans for municipal water services, municipal wastewater services and municipal stormwater services. With regard to the sustainability plans: • The Act extends from the water financial plans and requires a more detailed review of the water financial plan and requires a full plan for wastewater and stormwater services; and • Regulations will provide performance targets for each service — these targets may vary based on the jurisdiction of the regulated entity or the class of entity. The financial plan shall include: Watson &Associates Economists Ltd. PAGE 1-7 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx • An asset management plan for the physical infrastructure; • A financial plan; • For water, a water conservation plan; • An assessment of risks that may interfere with the future delivery of the municipal service, including, if required by the regulations, the risks posed by climate change and a plan to deal with those risks; and • Strategies for maintaining and improving the municipal service, including strategies to ensure the municipal service can satisfy future demand, consider technologies, services and practices that promote the efficient use of water and reduce negative impacts on Ontario's water resources, and increase co- operation with other municipal service providers. Performance indicators will be established by service, with the following considerations: • May relate to the financing, operation or maintenance of a municipal service or to any other matter in respect of what information may be required to be included in a plan; • May be different for different municipal service providers or for municipal services in different areas of the Province. Regulations will prescribe: • Timing; • Contents of the plans; • Which identified portions of the plan will require certification; • Public consultation process; and • Limitations, updates, refinements, etc. As noted earlier, it is expected that this Act will implement the principles of the S.W.S.S.A. once all regulations are put in place. 1 .7 Infrastructure for Jobs and Prosperity Act, 2015 (I.J.P.A.) On June 4, 2015, the Province of Ontario passed the I.J.P.A. which, over time, will require municipalities to undertake and implement asset management plans for all infrastructure they own. On December 27, 2017, the Province released Ontario Watson &Associates Economists Ltd. PAGE 1-8 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Regulation 588/17 under the I.J.P.A. which has three phases that municipalities must meet: 1-Jan-18 1-Jul-19 1-Jul-20 1-Jul-21 1-Jul-22 1-Jul-23 1-Jul-24 Strategic Asset Management Policy ( Asset Management Plans-Current Levels of Service I ♦ �� -Current levels of service -Asset(inventory)analysis - -Current performance of assets eAre`°°nidPai ail n,vnidpal inTrastructure asseh in{restructure asseh -Lifecycle activities and costs to maintain current levels of service F Impacts of growth on current levels of service Asset Management Plans-Proposed Levels of Service [ -Proposed levels of service -Proposed performance of assets -Lifecycle activities and costs to achieve proposed levels of service -Financial strategy -Impacts of growth on proposed levels of service 40 Deadline for completion Update Every municipality in Ontario will have to prepare a strategic asset management policy by July 1, 2019. Municipalities will be required to review their strategic asset management policies at least every five years and make updates as necessary. The subsequent phases are as follows: • Phase 1 —Asset Management Plan (by July 1, 2021): o For core assets, municipalities must have the following: • Inventory of assets; • Current levels of service measured by standard metrics; and • Costs to maintain levels of service. • Phase 2 — Asset Management Plan (by July 1, 2023): o Same steps as Phase 1 but for all assets. • Phase 3 —Asset Management Plan (by July 1, 2024): o Builds on Phase 1 and 2 by adding: • Proposed levels of service; and • Lifecycle management and financial strategy. In relation to water and wastewater (which is considered a core asset), municipalities will need to have an asset management plan that addresses the related infrastructure by July 1, 2021 (Phase 1). O.Reg. 588/17 specifies that the municipality's asset management plan must include the following for each asset category: Watson &Associates Economists Ltd. PAGE 1-9 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 0 • The current levels of service being provided, determined in accordance with the following qualitative descriptions and technical metrics and based on data from at most the two calendar years prior to the year in which all information required under this section is included in the asset management plan; • The current performance of each asset category, including: o a summary of the assets in the category; o the replacement cost of the assets in the category; o the average age of the assets in the category, determined by assessing the average age of the components of the assets; o the information available on the condition of the assets in the category; o a description of the municipality's approach to assessing the condition of the assets in the category, based on recognized and generally accepted good engineering practices where appropriate; and • The lifecycle activities that would need to be undertaken to maintain the current levels of service. Upon completion of the asset management plan for water and wastewater services, the Municipality will need to consider the impacts on the capital plan provided herein. 1 .8 Forecast Growth and Servicing Requirements As mentioned earlier, the Municipality currently services two systems, the Bayham water system and the Richmond system. Currently, there are 812 metered water customers and 1,233 non-metered wastewater customers in the Bayham system. For the Richmond system, there are 57 non-metered water customers, all of which utilize septic tanks. Information on the existing number of customers and existing billable volumes was obtained from the Municipality. For future water and wastewater customers to be added to the systems, consideration has been given to development potential within the serviced areas of the Municipality over the forecast period 2019 to 2029. Table 1-2 provides for the forecast of water users and volumes within the Bayham System. Table 1-3 provides for the forecast of water users and volumes within the Richmond System. Table 1-4 provides the forecast of wastewater users and volumes. Watson &Associates Economists Ltd. PAGE 1-10 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Table 1-2 2019 to 2029 Bayham Water System Forecast Water Users Forecast ear otal Users 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2020 5 3 5 5 5 5 5 5 5 5 5 2021 5 3 5 5 5 5 5 5 5 5 2022 5 3 5 5 5 5 5 5 5 2023 5 3 5 5 5 5 5 5 2024 5 3 5 5 5 5 5 2025 5 3 5 5 5 5 2026 5 3 5 5 5 2027 5 3 5 5 2028 5 3 5 2029 5 3 Total 50 - 3 8 13 18 23 28 33 38 43 48 m3/user 180 180 180 180 180 180 180 180 180 180 180 180 Annual Flow - 540 1,440 2,340 3,240 4,140 5,040 5,940 6,840 7,740 8,640 Water Customer Forecast 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 IMEM :111311111!!Blill :111321 :Bg :111311 :321 Total 812 815 820 825 830 835 840 845 850 855 860 Water Volume Forecast(m') 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 REEE 146,761 146,761 146,761 146,761 146,761 146,761 146,761 146,761 146,761 146,761 146,761 1. 2E1 1,440 llerliEn 4,140 5,040 5,940 6,840 MEEI 8,640 Total 146,761 147,301 148,201 149,101 150,001 150,901 151,801 152,701 153,601 154,501 155,401 Watson &Associates Economists Ltd. PAGE 1-11 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 11114 Table 1-3 2019 to 2029 Richmond Water System Forecast Water Users Forecast Year sers 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2020 0 - - - - - - - - - - 2021 0 - - - - - - - - - 2022 0 - - - - - - - - 2023 0 - - - - - - - 2024 0 - - - - - - 2025 0 - - - - - 2026 0 - - - - 2027 0 - - - 2028 0 - - 2029 0 - Total 0 - - - - - - - - - - - m3/user 180 180 180 180 180 180 180 180 180 180 180 180 Annual Flow - - - - - - - - - I - - Water Customer Forecast Existing 57 57 57 5757 57 57 57 57 57 57 New-Growth - - - - - - - - - - - Total 57 57 57 57 57 57 57 57 57 57 57 Water Volume Forecast(m3) I 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 REEE 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 Total 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 Watson &Associates Economists Ltd. PAGE 1-12 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx / Table 1-4 2019 to 2029 Bayham Wastewater System Forecast Wastewater Users Forecast 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2020 5 3 5 5 5 5 5 5 5 5 5 2021 5 3 5 5 5 5 5 5 5 5 2022 5 3 5 5 5 5 5 5 5 2023 5 3 5 5 5 5 5 5 2024 5 _ 3 5 5 5 5 5 2025 5 3 5 5 5 5 2026 5 _ 3 5 5 5 2027 5 3 5 5 2028 5 3 5 2029 5 3 Total 50 - 3 8 13 18 23 28 33 38 43 48 m3/user 192 192 192 192 192 192 192 192 192 192 192 192 Annual Flow - 576 1,536 2,496 3,456 4,416 5,376 6,336 7,296 8,256 9,216 WastewaterCusto 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 20 E isti n. 1,233 1,233 1,233 1,233 1,233 1,233 1,233 1,233 1,233 1,233 1,233 New-Growth - 3 8 13 18 23 28 33 38 43 48 Total 1,233 1,236 1,241 1,246 1,251 1,256 1,261 1,266 1,271 1,276 1,281 Wastewater Flows Forecast(m') 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 21 Existin. 244,722 244,722 244,722 244,722 244,722 244,722 244,722 244,722 244,722 244,722 244,722 New - 576 1,536 2,496 3,456 4,416 5,376 6,336 7,296 8,256 9,216 Total 244,722 245,298 246,258 247,218 248,178 249,138 250,098 251,058 ms, Note:Above flows are based on the 3-year average usage per customer Watson &Associates Economists Ltd. PAGE 1-13 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx f Chapter Capital Infrastructure Needs Watson &Associates Economists Ltd. H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 0 2. Capital Infrastructure Needs 2.1 Capital Forecast Capital forecasts have been provided for the water and wastewater systems and are presented on Tables 2-1, 2-2 and 2-3 (Note: the costs are in inflated dollars). The basis for these forecasts is the Municipality's capital budget. A summary of the capital works related to the water and wastewater services is provided on the following tables. Watson &Associates Economists Ltd. PAGE 2-1 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 0 Table 2-1 2019 to 2029 Ba ham S stem Water Capital Forecast Summar Inflated $) Description Total Years 2019-2029 Undertaken Capital Expenditures Air Valves 27,500 2019-2020 Pick Up Truck 44,000 2021,2027 Studies: Water Financial Plan 74,000 2019,2024 Total Capital Expenditures 145,500 Table 2-2 2019 to 2029 Richmond System Water Capital Forecast Summary (Inflated $) cription Total Years 2019-2029 Undertaken Capital Expenditures Equipment-Richmond 49,000 2022-2024 Studies: Richmond Well Review 34,000 2019,2024 Total Capital Expenditures 83,000 Table 2-3 2019 to 2029 Bayham System Wastewater Capital Forecast Summary (Inflated $) Description Total Years 2019-2029 Undertaken Capital Expenditures STP Energy Upgrades 282,500 2019 Pump Station Check Valves 30,000 2019-2021 Pump Equipment 252,000 2019-2024 New Pumps 516,000 2019-2022 SCADA Packs 60,000 2019 Pick Up Truck 44,000 2021,2027 Total Capital Expenditures 1,184,500 Watson &Associates Economists Ltd. PAGE 2-2 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 40 Chapter Lifecycle C Watson &Associates Economists Ltd. H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx e 3. Lifecycle Costing 3.1 Overview of Lifecycle Costing 3.1.1 Definition For many years, lifecycle costing has been used in the field of maintenance engineering and to evaluate the advantages of using alternative materials in construction or production design. The method has gained wider acceptance and use in the areas of industrial decision-making and the management of physical assets. By definition, lifecycle costs are all the costs which are incurred during the lifecycle of a physical asset, from the time its acquisition is first considered to the time it is taken out of service for disposal or redeployment. The stages which the asset goes through in its lifecycle are specification, design, manufacture (or build), install, commission, operate, maintain and disposal. Figure 3-1 depicts these stages in a schematic form. 3.1.2 Financing Costs This section will focus on financing mechanisms in place to fund the costs incurred throughout the asset's life. In a municipal context, services are provided to benefit tax/rate payers. Acquisition of assets is normally timed in relation to direct needs within the community. At times, economies of scale or technical efficiencies will lead to oversizing an asset to accommodate future growth within the Municipality. Over the past few decades, new financing techniques such as development charges have been employed based on the underlying principle of having tax/rate payers who benefit directly from the service paying for that service. Operating costs which reflect the cost of the service for that year are charged directly to all existing tax/rate payers who have received the benefit. Operating costs are normally charged through the tax base or user rates. Capital expenditures are recouped through several methods, with operating budget contributions, development charges, reserves, developer contributions and debentures, being the most common. Watson &Associates Economists Ltd. PAGE 3-1 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Figure 3-1 Lifecycle Costing User Cost to User Select or Specify Purchase Install Investment Commission Costs 1 Operate ► Operating Costs Maintai ► Maintenance Costs Monitor Monitoring Costs (Throughout Life of Assets) (To End of Useful Life) • Remove ► Disposal Costs Dispose Life Cycle Costs New construction related to growth could produce development charges and developer contributions (e.g. works internal to a subdivision which are the responsibility of the developer to construct) to fund a significant portion of projects, where new assets are being acquired to allow growth within the Municipality to continue. As well, debentures Watson &Associates Economists Ltd. PAGE 3-2 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx could be used to fund such works, with the debt charge carrying costs recouped from taxpayers in the future. Capital construction to replace existing infrastructure, however, is largely not growth- related and will therefore not yield development charges or developer contributions to assist in financing these works. Hence, a municipality will be dependent upon debentures, reserves and contributions from the operating budget to fund these works. Figure 3-2 depicts the costs of an asset from its initial conception through to replacement and then continues to follow the associated costs through to the next replacement. As referred to earlier, growth-related financing methods such as development charges and developer contributions could be utilized to finance the growth-related component of the new asset. These revenues are collected (indirectly) from the new homeowner who benefits directly from the installation of this asset. Other financing methods may be used as well to finance the non-growth-related component of this project, such as reserves which have been collected from past tax/rate payers, operating budget contributions which are collected from existing tax/rate payers and debenturing which will be carried by future tax/rate payers. Ongoing costs for monitoring, operating and maintaining the asset will be charged annually to the existing tax/rate payer. When the asset requires replacement, the sources of financing will be limited to reserves, debentures and contributions from the operating budget. At this point, the question is raised: "If the cost of replacement is to be assessed against the tax/rate payer who benefits from the replacement of the asset, should the past tax/rate payer pay for this cost or should future rate payers assume this cost?" If the position is taken that the past user has used up the asset, hence he should pay for the cost of replacement, then a charge should be assessed annually through the life of the asset, to have funds available to replace it when the time comes. If the position is taken that the future tax/rate payer should assume this cost, then debenturing and, possibly, a contribution from the operating budget should be used to fund this work. Charging for the cost of using up an asset is the fundamental concept behind depreciation methods utilized by the private sector. This concept allows for expending the asset as it is used up in the production process. The tracking of these costs forms part of the product's selling price and, hence, end-users are charged for the asset's Watson &Associates Economists Ltd. PAGE 3-3 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx . , e ,..., depreciation. The same concept can be applied in a municipal setting to charge existing users for the asset's use and set those funds aside in a reserve to finance the cost of replacing the asset in the future. Figure 3-2 Financing Lifecycle Costs New Assets Financing Methods Replacement Assets r i Development Charges(Growth) Purchase Reserves/Reserve Funds Purchase Debentures Install Taxation Install User Fees Commission Grants Commission Other Operate Operate Maintain Maintain Monitor Tax Supported Operating Budget Monitor (Throughout Life User Fees Operating Budget (Throughout Life of Assets) of Assets) (To End of (To End of Useful Life) Useful Life) Removal/Decommission Removal/Decommission Proceeds on Disposal Funding of Disposal/ y Decommissioning Costs y Disposal Disposal / 3.1.3 Costing Methods There are two fundamental methods of calculating the cost of the usage of an asset and for the provision of the revenue required when the time comes to retire and replace it. The first method is the Depreciation Method. This method recognizes the reduction in the value of the asset through wear and tear and aging. There are two commonly used forms of depreciation: the straight-line method and the reducing balance method (shown graphically in Figure 3-3). Watson &Associates Economists Ltd. PAGE 3-4 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx . _ e ,, The straight-line method is calculated by taking the original cost of the asset, subtracting its estimated salvage value (estimated value of the asset at the time it is disposed of) and dividing this by the estimated number of years of useful life. The reducing balance method is calculated by utilizing a fixed percentage rate and this rate is applied annually to the undepreciated balance of the asset value. The second method of lifecycle costing is the sinking fund method. This method first estimates the future value of the asset at the time of replacement. This is done by inflating the original cost of the asset at an assumed annual inflation rate. A calculation is then performed to determine annual contributions (equal or otherwise) which, when invested, will grow with interest to equal the future replacement cost. The preferred method used herein for forecasting purposes is the sinking fund method of lifecycle costing. Watson &Associates Economists Ltd. PAGE 3-5 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Figure 3-3 STRAIGHT LINE DEPRECIATION Total Annual Contributions Equal Original Cost Original Cost $x $x $x $x $x $x $x $x $x $x Original Cost-Salvage Cost Formula: - Number of Years of Useful Life SINKING FUND METHOD 1. "Estimate Future Replacement Cost" "Annual Inflation" Future Original Cost Replacement Cost 2. "Estimate Annual Contribution which will Grow with Interest to Equal Future Replacement Cost" "Annual Interest Earnings" Future Replacement Cost $x $x $x $x $x $x $x $x $x $x 3.2 Impact on Budgets Detailed water and wastewater systems inventory information was obtained from the Municipality. The age of the Bayham water system dates back to the early 1970's. The water system has been expanded throughout the years. The Richmond System has been updated in the early 2010's. The Bayham wastewater system dates back to the Watson &Associates Economists Ltd. PAGE 3-6 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Ad A mid-1980s. The total value of existing water infrastructure is $10.9 million and the value of existing wastewater infrastructure is $27.9 million. The detailed water and wastewater inventories are provided in Appendices A and B, respectively. As well, the lifecycle "sinking fund" contribution amounts for each piece of infrastructure have also been included. These calculations determine the level of investment the Municipality may wish to consider as part of its budgeting practices. This information is summarized in Figure 3-4. Figure 3-4 Municipality of Bayham Summary of Water and Wastewater Infrastructure Mr Suggested amount tol Total Replacement be included in 10- Net Replacement for Annual Lifecycle Value year forecast based Future Lifecycle Replacement on estimated life Water-Bayham W atermai ns 8,018,550 - 8,018,550 236,021 Water Curb Stops&Meters 1,041,080 - 1,041,080 48,305 Water Hydrants 371,070 - 371,070 18,442 Water Valves 284,800 - 284,800 14,408 Water-Richmond Richmond System 1,149,520 - 1,149,520 50,653 Total Water 10,865,020 - 10,865,020 367,828 Wastewater Wastewater Facilities 7,716,090 2,336,480 5,379,610 210,686 Wastewater Sewers-Valves 20,186,680 20,186,680 517,698 Sanita Mains Total Wastewater 27,902,770 2,336,480 25,566,290 728,384 Total 38,767,790 2,336,480 36,431,310 1,096,212 Investment per customer is$12,503 for water and$22,630 for wastewater With respect to lifecycle costing contained in the Appendices, the following information was taken into consideration: • approximate age; • material type; • main lengths; • diameter of the mains; • estimated useful life; and • estimated replacement costs. Watson &Associates Economists Ltd. PAGE 3-7 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Summaries of both water and wastewater assets are shown on Figures 3-5 and 3-6. These figures show when the assets are coming due and the cost of replacement in 2019 dollars. As noted earlier, the Municipality will be undertaking a detailed asset management plan for water and wastewater services. The results of this evaluation may vary from the results provided herein. At that time, the results of the plans can be considered in light of the capital plan provided herein. Watson &Associates Economists Ltd. PAGE 3-8 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Figure 3-5 Municipality of Bayham Summary of Bayham Water Infrastructure Replacement Years (2019 $) Bayham Water Asset Replacement Years(2019$) 5,000,000 4,500,000 4,000,000 3,500,000 0 N 3,000,000 0 0 u 2,500,000 ■Water Valves ■Water Hydrants iv 2,000,000 ■Water Curb Stops&Meters ■Water mains 1,500,000 — 1,000,000 500,000 I I I e O�' e e 039 Oaf a Oyu e e e 0°' 019 ,$t. e e 0p9 100 ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti Year Watson &Associates Economists Ltd. PAGE 3-9 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Figure 3-6 Municipality of Bayham Summary of Richmond Water Infrastructure Replacement Years (2019 $) Richmond Water Asset Replacement Years (2019$) 900,000 800,000 700,000 m 600,000 0 N 500,000 C N E u 400,000 ■All Assets c To 300,000 O H- 200,000 100,000 otic ootio o,l o o o°o `�° `1� �° O� �° opo �° 4� oct °°' tio tio°) ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti Year Watson &Associates Economists Ltd. PAGE 3-10 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx .,„. _ . „,„ ,...,‘.e .. Figure 3-7 Municipality of Bayham Summary of Wastewater Infrastructure Replacement Years (2019 $) Wastewater Asset Replacement Years(2019$) 16,000,000 14,000,000 12,000,000 i, m 0 0 '� 10,000,000 O 0 5 8,000,000 E ■Wastewater Sewers-Valves-Sanitary Mains m a ■Wastewater Facilities 2Z 6,000,000 110 r 4,000,000 2,000,000 . 1I 1 - I_ II _ I I '5, soya '5, moo,,° X039 ve �e goy°` Boyo, rye tip^, ryo,,,a �e moa° '5, titio°` '5, Year Watson &Associates Economists Ltd. PAGE 3-11 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx elei Chapter Capital Cost Financing Options Watson &Associates Economists Ltd. H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 0 4. Capital Cost Financing Options 4.1 Summary of Capital Cost Financing Alternatives Historically, the powers that municipalities had to raise alternative revenues to taxation to fund capital services have been restrictive. Over the past decade, legislative reforms have been introduced. Some of these have expanded municipal powers (e.g. Bill 26 introduced in 1996 to provide for expanded powers for imposing fees and charges), while others appear to restrict them (Bill 98 in 1997 providing amendments to the D.C.A.). The Province passed a new Municipal Act which came into force on January 1, 2003. Part XII of the Act and O.Reg. 584/06 govern a municipality's ability to impose fees and charges. In contrast to the previous Municipal Act, this Act provides municipalities with broadly defined powers and does not differentiate between fees for operating and capital purposes. It is anticipated that the powers to recover capital costs under the previous Municipal Act will continue within the new Statutes and Regulations, as indicated by s.9(2) and s.452 of the new Municipal Act. Under s.484 of Municipal Act, 2001, the Local Improvement Act was repealed with the in-force date of the Municipal Act (January 1, 2003). The municipal powers granted under the Local Improvement Act now fall under the jurisdiction of the Municipal Act. To this end, on December 20, 2002, O.Reg. 390/02 was filed, which allowed for the Local Improvement Act to be deemed to remain in force until April 1, 2003. O.Reg. 119/03 was enacted on April 19, 2003, which restored many of the previous Local Improvement Act provisions; however, the authority is now provided under the Municipal Act. The methods of capital cost recovery available to municipalities are provided as follows: Watson &Associates Economists Ltd. PAGE 4-1 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 0 Recovery Methods Section Reference • Development Charges Act, 1997 4.2 • Municipal Act 4.3 o Fees and Charges o Sewer and Water Area Charges o Connection Fees o Local Improvements 4.2 Development Charges Act, 1997 In November, 1996, the Ontario Government introduced Bill 98, a new Development Charges Act. The Province's stated intentions were to "create new construction jobs and make home ownership more affordable" by reducing the charges and to "make municipal Council decisions more accountable and more cost effective." The basis for this Act is to allow municipalities to recover the growth-related capital cost of infrastructure necessary to accommodate new growth within the municipality. Generally, the Act provided the following changes to the former Act: • Replace those sections of the 1989 Act that govern municipal development charges; • Limit services which can be financed from development charges, specifically excluding parkland acquisition, administration buildings, and cultural, entertainment, tourism, solid waste management and hospital facilities; • Ensure that the level of service used in the calculation of capital costs will not exceed the average level of service over the previous decade. Level of service is to be measured from both a quality and quantity perspective; • Provide that uncommitted excess capacity available in existing municipal facilities and benefits to existing residents are removed from the calculation of the charge; • Ensure that the development charge revenues collected by municipalities are spent only on those capital costs identified in the calculation of the development charge; • Require municipalities to contribute funds (e.g. taxes, user charges or other non- development charge revenues) to the financing of certain projects primarily Watson &Associates Economists Ltd. PAGE 4-2 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx funded from development charges. The municipal contribution is 10 percent for services such as recreation, parkland development, libraries, etc.; • Permit (but apparently not require) municipalities to grant developers credits for the direct provision of services identified in the development charge calculation and, when credits are granted, require the municipality to reimburse the developer for the costs the municipality would have incurred if the project had been financed from the development charge reserve fund; • Set out provisions for front-end financing capital projects (limited to essential services) required to service new development; and • Set out provisions for appeals and complaints. In late 2015, the Province approved further amendments to the D.C.A. With respect to water and wastewater, the only changes are for the municipality to provide an asset management calculation for the growth-related works and for the Council to consider (but not necessarily approve) area-specific rates. 4.3 Municipal Act Part XII of the Municipal Act provides municipalities with broad powers to impose fees and charges via passage of a by-law. These powers, as presented in s.391(1), include imposing fees or charges: • "for services or activities provided or done by or on behalf of it; • for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and • for the use of its property including property under its control." Restrictions are provided to ensure that the form of the charge is not akin to a poll tax. Any charges not paid under this authority may be added to the tax roll and collected in a like manner. The fees and charges imposed under this part are not appealable to the Local Planning Appeal Tribunal (L.P.A.T., formerly known as the O.M.B.). Section 221 of the previous Municipal Act permitted municipalities to impose charges, by by-law, on owners or occupants of land who would or might derive benefit from the construction of sewage (storm and sanitary) or water works being authorized (in a specific benefit area). For a by-law imposed under this section of the previous Act: Watson &Associates Economists Ltd. PAGE 4-3 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 0 • A variety of different means could be used to establish the rate and recovery of the costs and could be imposed by a number of methods at the discretion of Council (i.e. lot size, frontage, number of benefiting properties, etc.); • Rates could be imposed with respect to costs of major capital works, even though an immediate benefit was not enjoyed; • Non-abutting owners could be charged; • Recovery was authorized against existing works, where a new water or sewer main was added to such works, "notwithstanding that the capital costs of existing works has in whole or in part been paid;" • Charges on individual parcels could be deferred; • Exemptions could be established; • Repayment was secured; and • LPAT approval was not required. While under the new Municipal Act no provisions are provided specific to the previous s.221, the intent to allow capital cost recovery through fees and charges is embraced within s.391. The new Municipal Act also maintains the ability of municipalities to impose capital charges for water and sewer services on landowners not receiving an immediate benefit from the works. Under s.391(2) of the Act, "a fee or charge imposed under subsection (1) for capital costs related to sewage or water services or activities may be imposed on persons not receiving an immediate benefit from the services or activities but who will receive a benefit at some later point in time." Also, capital charges imposed under s.391 are not appealable to the LPAT on the grounds that the charges are "unfair or unjust." Section 222 of the previous Municipal Act permitted municipalities to pass a by-law requiring buildings to connect to the municipality's sewer and water systems, charging the owner for the cost of constructing services from the mains to the property line. Under the new Municipal Act, this power still exists under Part II, General Municipal Powers (s.9 (3) b of the Municipal Act). Enforcement and penalties for this use of power are contained in s.427 (1) of the Municipal Act. Under the previous Local Improvement Act: • A variety of different types of works could be undertaken, such as watermain, storm and sanitary sewer projects, supply of electrical light or power, bridge construction, sidewalks, road widening and paving; Watson &Associates Economists Ltd. PAGE 4-4 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx • Council could pass a by-law for undertaking such work on petition of a majority of benefiting taxpayers, on a 2/3 vote of Council and on sanitary grounds, based on the recommendation of the Minister of Health. The by-law was required to go to the LPAT, which might hold hearings and alter the by-law, particularly if there were objections; • The entire cost of a work was assessed only upon the lots abutting directly on the work, according to the extent of their respective frontages, using an equal special rate per metre of frontage; and • As noted, this Act was repealed as of April 1, 2003; however, O.Reg. 119/03 was enacted on April 19, 2003 which restores many of the previous Local Improvement Act provisions; however, the authority is now provided under the Municipal Act. 4.4 Grant Funding Availability Federal Infrastructure Funding Phase 1 (April 1, 2016 to March 31, 2018) Funding was provided by the Government of Canada to expressly help municipalities with repair and rehabilitation projects. Funding was mainly provided through the Clean Water and Wastewater Fund (C.W.W.F.) and Public Transit Infrastructure Fund (P.T.I.F.) in Federal Phase 1 projects. The C.W.W.F. was announced in Ontario on September 15, 2016. The Fund is $1.1 billion for water, wastewater, and storm water systems in Ontario. The federal government provided $569 million and Ontario and municipal governments provided $275 million each. Over 1,300 water, wastewater, and storm water projects have been approved in Ontario through the C.W.W.F. In Ontario, P.T.I.F. accounted for nearly $1.5 billion of the national total of $3.4 billion. The program was allocated by ridership numbers from the Canadian Urban Transit Association. The Association of Municipalities of Ontario (A.M.O.) understands that $1 billion of Ontario's share has been approved. Phase 2: Next Steps The federal government announced Phase 2 of its infrastructure funding plan with a total of $180 billion spent over 11 years. In addition to the balance of funding for Watson &Associates Economists Ltd. PAGE 4-5 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx previous green, social, and public transit infrastructure funds ($20 billion each, including Phase 1), the government has added $10.1 billion for trade and transportation infrastructure and $2 billion for rural and northern communities. This funding must be implemented by agreements with each Province and Territory. In Phase 2, Ontario will be eligible for$11.8 billion including $8.3 billion for transit, $2.8 billion for green infrastructure, $407 million for community, culture and recreation and $250 million for rural and northern communities. Federal Gas Tax The federal Gas Tax is a permanent source of funding provided up front, twice-a-year, to Provinces and Territories, who in turn flow this funding to their municipalities to support local infrastructure priorities. Municipalities can pool, bank and borrow against this funding, providing significant financial flexibility. Every year, the federal Gas Tax provides over $2 billion and supports approximately 2,500 projects in communities across Canada. Each municipality selects how best to direct the funds with the flexibility provided to make strategic investments across 18 different project categories, which include other water and wastewater servicing. Ontario Government The Province has taken steps to increase municipal infrastructure funding. The Ontario Community Infrastructure Fund (O.C.I.F.) was increased in 2016 with formula-based support growing to $200 million, and application funding growing to $100 million annually by 2018/2019. As well, $15 million annually will go to the new Connecting Links program to help pay for the construction and repair costs of municipal roads that connect communities to provincial highways. This is on top of the Building Ontario Up investment of$130 billion in public infrastructure over 10 years starting in 2015. 4.5 Existing Reserves/Reserve Funds The Municipality has established reserves and reserve funds for water and wastewater costs. The following table summarizes the water and wastewater reserves utilized in this analysis and their respective balances at December 31, 2018 (Note that the Bayham and Richmond water systems share the same capital reserve): Watson &Associates Economists Ltd. PAGE 4-6 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx ;1 2018 Water Capital Reserve 721,260 Wastewater Capital Reserve Fund 2,732,377 4.6 Debenture Financing Although it is not a direct method of minimizing the overall cost to the ratepayer, debentures are used by municipalities to assist in cash flowing large capital expenditures. The Ministry of Municipal Affairs regulates the level of debt incurred by Ontario municipalities, through its powers established under the Municipal Act. Ontario Regulation 403/02 provides the current rules respecting municipal debt and financial obligations. Through the rules established under these regulations, a municipality's debt capacity is capped at a level where no more than 25% of the municipality's own purpose revenue may be allotted for servicing the debt (i.e. debt charges). The Municipality of Bayham's 2018 calculation on Debt Capacity is shown on Schedule 81 of the Municipality's 2018 recent Financial Information Return (F.I.R.). This calculates to the Municipality's estimated annual repayment limit of approximately $1.37 million. 4.7 Infrastructure Ontario Infrastructure Ontario (1.0.) is an arms-length crown corporation, which has been set up as a tool to offer low-cost and longer-term financing to assist municipalities in renewing their infrastructure (this corporation has merged the former O.S.I.F.A. into its operations). I.O. combines the infrastructure renewal needs of municipalities into an infrastructure investment "pool." I.O. will raise investment capital to finance loans to the public sector by selling a new investment product called Infrastructure Renewal Bonds to individual and institutional investors. I.O. provides access to infrastructure capital that would not otherwise be available to smaller borrowers. Larger borrowers receive a longer term on their loans than they could obtain in the financial markets, and can also benefit from significant savings on transaction costs such as legal costs and underwriting commissions. Under the I.O. approach, all borrowers receive the same low interest rate. I.O. will enter into a Watson &Associates Economists Ltd. PAGE 4-7 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx financial agreement with each municipality subject to technical and credit reviews, for a loan up to the maximum amount of the loan request. The first round of the former O.S.I.F.A.'s 2004/2005 infrastructure renewal program was focused on municipal priorities of clean water infrastructure, sewage treatment facilities, municipal roads and bridges, public transit and waste management infrastructure. The focus of the program was expanded in 2005/2006 somewhat to include: • clean water infrastructure; • sewage infrastructure; • waste management infrastructure; • municipal roads and bridges; • public transit; • municipal long-term care homes; • renewal of municipal social housing and culture; and • tourism and recreation infrastructure. With the merging of 0.S.I.F.A. and I.O., the program was broadened in late 2006 to also include municipal administrative buildings, local police and fire stations, emergency vehicles and equipment, ferries, docks and municipal airports. To be eligible to receive these loans, municipalities must submit a formal application along with pertinent financial information. Allotments are prioritized and distributed based upon the Province's assessment of need. The analysis provided herein assumes that the Municipality will not require debt financing for the capital projects identified. 4.8 Recommended Capital Financing Approach Of the various funding alternatives provided in this section, the following are recommended for further consideration by the Municipality of Bayham for the capital expenditures (inflated) provided in Chapter 2: Watson &Associates Economists Ltd. PAGE 4-8 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Description Bayham Richmond I Bayham Water Water Wastewa • Capital Financing Provincial/Federal Grants - - - Development Charges Reserve Fund - - - Non-Growth Related Debenture Requirements - - - Growth Related Debenture Requirements - - - Operating Contributions - - - Lifecycle Reserve Fund - - - Water Reserve 145,500 83,000 - Wastewater Reserve - - 1,184,500 Total Capital Financing 145,500 83,000 1,184,500 Tables 4-1, 4-2 and 4-3 provide for the full capital expenditure and funding program by year for water (Bayham & Richmond) and wastewater respectively. Watson &Associates Economists Ltd. PAGE 4-9 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Table 4-1 Capital Budget Forecast - Bayham Water (inflated $) Budget Forecast Description Total 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Capital Expenditures Air Valves 13,500 14,000 14,000 - - - - - - - - - Pick Up Truck - 44,000 - 21,000 - - - - - 23,000 - - Studies: Water Financial Plan 35,000 39,000 - - - - 39,000 - - - - - 1 Total Capital Expenditures 48,500 97,000 14,000 21,000 - - 39,000 - - 23,000 - - Capital Financing Provincial/Federal Grants - Development Charges Reserve Fund - - - - - - - - - - - - Non-Growth Related Debenture Requirements - - - - - - - - - - - - Growth Related Debenture Requirements - - - - - - - - - - - - Operating Contributions - - - - - - - - - - - - Lifecycle Reserve Fund - - - - - - - - - -Water Reserve 48,500 97,000 14,000 21,000 - - 39,000 - - 23,000 - - Total Capital Financing M 48,500 97,000 14,000 21,000 - - - - 23,000 - - Table 4-2 Capital Budget Forecast - Richmond Water (inflated $) Budget Forecast Description Total 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Capital Expenditures Equipment-Richmond - 49,000 - - 16,000 16,000 17,000 - - - - - Studies: Richmond Well Review 16,000 18,000 - - - - 18,000 - - - - - Total Capital Expenditures 16,000 67,000 - - 16,000 16,000 35,000 - - - - - Capital Financing Provincial/Federal Grants - Development Charges Reserve Fund - - - - - - - - - - - - Non-Growth Related Debenture Requirements Growth Related Debenture Requirements Operating Contributions - - - - - - - - - - - - Lifecycle Reserve Fund Water Reserve 16,000 67,000 - - 16,000 16,000 35,000 - - - - - Total Capital Financing 16,000 67,000 - - 16,000 16,000 35,000 - - - - - Watson &Associates Economists Ltd. PAGE 4-10 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 0 Table 4-3 Capital Budget Forecast - Bayham Wastewater (inflated $) Budget Forecast Description Total 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Capital Expenditures STP Energy Upgrades 282,500 - - - - - - - - - - - Pump Station Check Valves 10,000 20,000 10,000 10,000 - - - - - - - - Pump Equipment 40,000 212,000 41,000 42,000 42,000 43,000 44,000 - - - -New Pumps 125,000 391,000 128,000 130,000 133,000 - - - SCADA Packs 60,000 - - - - - - - - - - - Pick Up Truck - 44,000 - 21,000 - - - - - 23,000 - - Total Capital Expenditures _ I 517,500 667,000 179,000 203,000 175,000 43,000 44,000 - - 23,000 - - Capital Financing Provincial/Federal Grants - Development Charges Reserve Fund Non-Growth Related Debenture Requirements - - - - - - - - - - - - Growth Related Debenture Requirements Operating Contributions Lifecycle Reserve Fund - - - - - - - - - - - - Wastewater Reserve 517,500 667,000 179,000 203,000 175,000 43,000 44,000 - - 23,000 - - Total Capital Financing ' 517,500 667,000 179,000 203,000 175,000 43,000 44,000 - - 23,000 - - Watson &Associates Economists Ltd. PAGE 4-11 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx e Chapter Overview of Expenditures and Revenues Watson &Associates Economists Ltd. H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 5. Overview of Expenditures and Revenues 5.1 Water Operating Expenditures In this report, the forecast water budget figures (2019 to 2029) are based on the 2019 operating budgets. The costs for each component of the operating budget have been reviewed with staff to establish forecast inflationary adjustments. Most of the expenditures have been assumed to increase at a rate of 2.0% annually. Operating expenditures that involve utilities, fuels, chemicals and hydro have been inflated by 5.0% annually. Water supply of the Bayham System is purchased from the Port Burwell Secondary system, which draws its water from the Elgin Primary Water System. The forecast for this system is approximately 3.7% annually based on the most recently approved rate forecast for the secondary system. Also included are contributions to reserve funds. 5.2 Water Operating Revenues The Municipality has miscellaneous revenue sources in the Bayham system to help contribute towards operating expenditures. Some of these miscellaneous revenues, including water connection charges, water meter charges and penalties have been inflated by 2.0% for each year of the forecast period. The Bayham system also includes a recovery from landowner debenture payments in the amounts of$42,000 for 2019 and 2020. The Richmond system currently has a similar landowner debenture payment recovery ($2,500 per year) in addition to its flat monthly rates. As mentioned in chapter 1, the analysis provided herein calculates a base charge and volumetric rate for the Richmond system as opposed to a flat rate. Table 5-1 provides for the operating budget for the Bayham water system. Table 5-2 provides for the operating budget for the Richmond water system. Watson &Associates Economists Ltd. PAGE 5-1 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx • Table 5-1 Operating Budget Forecast - Bayham Water (inflated $) Budget F Description 2019 2020 2021 IIIIIII 2023 2024 - 2026 2027 2028 2029 Expenditures Operating Costs Salaries&Wages 65,200 66,504 67,800 69,200 70,600 72,000 73,400 74,900 76,400 77,900 79,500 Statutory Benefits 7,296 7,442 7,600 7,800 8,000 8,200 8,400 8,600 8,800 9,000 9,200 Non-Statutory Benefits 27,851 28,408 29,000 29,600 30,200 30,800 31,400 32,000 32,600 33,300 34,000 One Call Locates 2,500 2,600 2,700 2,800 2,900 3,000 3,100 3,200 3,300 3,400 3,500 Supplies 2,500 2,600 2,700 2,800 2,900 3,000 3,200 3,400 3,600 3,800 4,000 Tools and Equipment 650 675 700 700 700 700 700 700 700 700 700 Lab Fees 5,500 5,800 5,900 6,000 6,100 6,200 6,300 6,400 6,500 6,600 6,700 Utilities 2,467 2,541 2,700 2,800 2,900 3,000 3,200 3,400 3,600 3,800 4,000 Association Fees 900 950 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Auditing Fees 3,900 4,000 4,100 4,200 4,300 4,400 4,500 4,600 4,700 4,800 4,900 System Maintenance 12,000 14,000 14,300 14,600 14,900 15,200 15,500 15,800 16,100 16,400 16,700 Vehicle Maintenance 700 775 800 800 800 800 800 800 800 800 800 Insurance 830 872 900 900 900 900 900 900 900 900 900 Legal Fees 500 550 600 600 600 600 600 600 600 600 600 Truck water distribution 4,590 4,700 4,800 4,900 5,000 5,100 5,200 5,300 5,400 5,500 5,600 Training&Education 2,500 2,600 2,700 2,800 2,900 3,000 3,100 3,200 3,300 3,400 3,500 Licenses 501 151 200 200 200 200 200 200 200 200 200 Conference&Seminars 2,400 2,500 2,600 2,700 2,800 2,900 3,000 3,100 3,200 3,300 3,400 Telephone 2,300 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 Sundry 100 100 100 100 100 100 100 100 100 100 100 Water Quality Management 4,400 4,500 4,600 4,700 4,800 4,900 5,000 5,100 5,200 5,300 5,400 Primary and Secondary Water System Costs 458,598 478,433 499,615 521,018 543,557 567,051 591,539 617,063 643,665 671,392 700,289 Administrative Overhead 5,700 5,750 5,900 6,000 6,100 6,200 6,300 6,400 6,500 6,600 6,700 Water adjustments 4,300 4,350 4,400 4,500 4,600 4,700 4,800 4,900 5,000 5,100 5,200 Sub Total Operating 618,183 643,201 668,115 693,118 719,257 746,351 774,639 804,063 834,565 866,292 899,289 Capital-Related Existing Debt(Principal)-Growth Related Existing Debt(Interest)-Growth Related New Growth Related Debt(Principal) - - - - - - - - - - New Growth Related Debt(Interest) - - - - - - - - - - Existing Debt(Principal) -Non-Growth Related Existing Debt(Interest) -Non-Growth Related New Non-Growth Related Debt(Principal) - - - - - - - - - - New Non-Growth Related Debt(Interest) - - - - - - - - - - Transfer to Capital - - - - - - - - - - - Transfer to Capital Reserve 127,766 119,266 71,342 65,602 58,903 51,526 43,232 35,509 27,006 17,477 6,978 Sub Total Capital Related 127,766 119,266 71,342 65,602 58,903 51,526 43,232 35,509 27,006 17,477 6,978 Total Expenditures 745,949 762,467 739,457 758,720 778,160 797,876 817,871 839,572 861,571 883,769 906,268 Revenues Base Charge 125,892 128,900 132,250 135,729 139,241 142,885 146,664 150,478 154,428 158,414 162,540 Water Meters 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Water Connection Chgs 6,000 5,585 5,585 5,585 5,585 5,585 5,585 5,585 5,585 5,585 5,585 Water Services Permit fee 300 400 410 420 430 440 450 460 470 480 490 Water Penalties 15,000 15,000 15,300 15,600 15,900 16,200 16,500 16,800 17,100 17,400 17,700 Landowners Debenture Payments 42,000 42,000 - - - - - - - - - Sundry - - - - - - - - - - - Other Revenue - - - - - - - - - - Contributions from Development Charges Reserve Fund - - - - - - - - - - - Contributions from Reserves/Reserve Funds - - - - - - - - - - - Total Operating Revenue 191,192 1 193,885 155,545 159,334 163,156 167,110 171,199 175,323 179,583 183,879 188,315 Water Billing Recovery-Total 554,757 568,582 583,912 599,386 615,004 630,766 646,672 664,249 681,988 699,890 717,953 Watson &Associates Economists Ltd. PAGE 5-2 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Table 5-2 O•eratin. Bud•et Forecast - Richmond Water inflated $ Budget Forecast Description 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Expenditures Operating Costs Richmond Water Salary&Wages 30,500 30,870 31,490 32,120 32,760 33,420 34,090 34,770 35,470 36,180 36,900 Richmond Water Statutory Benefits 2,420 2,470 2,520 2,570 2,620 2,670 2,720 2,770 2,830 2,890 2,950 Richmond Water Non-Statutory Benefits 1,365 1,390 1,420 1,450 1,480 1,510 1,540 1,570 1,600 1,630 1,660 One Call Locates 550 580 590 600 610 620 630 640 650 660 670 Source Water Protection 3,500 3,500 3,570 3,640 3,710 3,780 3,860 3,940 4,020 4,100 4,180 Richmond Water Supplies 3,400 3,400 3,570 3,750 3,940 4,140 4,350 4,570 4,800 5,040 5,290 Tools and Equipment 300 330 340 350 360 370 380 390 400 410 420 Richmond Water Lab fees 4,600 4,750 4,850 4,950 5,050 5,150 5,250 5,360 5,470 5,580 5,690 Richmond Water Utilities 4,774 4,920 5,170 5,430 5,700 5,990 6,290 6,600 6,930 7,280 7,640 Property Taxes 2,000 2,100 2,140 2,180 2,220 2,260 2,310 2,360 2,410 2,460 2,510 Association Fees 250 280 290 300 310 320 330 340 350 360 370 Water Quality Management 2,800 2,900 2,960 3,020 3,080 3,140 3,200 3,260 3,330 3,400 3,470 Richmond Water System Maintenance 2,300 2,400 2,450 2,500 2,550 2,600 2,650 2,700 2,750 2,810 2,870 Equipment Maintenance 3,000 3,100 3,160 3,220 3,280 3,350 3,420 3,490 3,560 3,630 3,700 Vehicle Maintenance 300 350 360 370 380 390 400 410 420 430 440 Truck Richmond 3,152 3,210 3,270 3,340 3,410 3,480 3,550 3,620 3,690 3,760 3,840 Training&Education 800 1,000 1,020 1,040 1,060 1,080 1,100 1,120 1,140 1,160 1,180 Licenses 450 - - - - - - - - - - Conferences&Seminars 600 700 710 720 730 740 750 770 790 810 830 Richmond Water Amtelecom 1,400 1,450 1,480 1,510 1,540 1,570 1,600 1,630 1,660 1,690 1,720 Administrative Overhead - - - - - - - - - - - Sub Total Operating 68,461 69,700 71,360 73,060 74,790 76,580 78,420 80,310 82,270 84,280 86,330 Capital-Related Existing Debt(Principal)-Growth Related Existing Debt(Interest)-Growth Related New Growth Related Debt(Principal) - - - - - - - - -New Growth Related Debt(Interest) - - - - - - - - - - Existing Debt(Principal) -Non-Growth Related Existing Debt(Interest) -Non-Growth Related New Non-Growth Related Debt(Principal) - - - - - - - - -New Non-Growth Related Debt(Interest) - - - - - - - - - - Transfer to Capital Transfer to Capital Reserve 7,730 8,013 7,885 7,731 7,560 7,343 7,097 6,917 6,681 6,415 6,123 Sub Total Capital Related 7,730 8,013 7,885 7,731 7,560 7,343 7,097 6,917 6,681 6,415 6,123 Total Expenditures 76,191 111111 77,713 79,245 80,791 82,350 83,923 85,517 87,227 88,951 90,695 92,453 Revenues Base Charge Revenue 34,911 35,609 36,320 37,045 37,784 38,537 39,309 40,096 40,896 41,717 42,552 Landowner Debenture Payments 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Source Water Revenue - - - - - - - - - - - Other Revenue - - - - - - - - - - Contributions from Development Charges Reserve Fund - - - - - - - - - - - Contributions from Reserves/Reserve Funds Total Operating Revenue 37,411 38,109 38,820 39,545 40,284 41,037 41,809 42,596 43,396 44,217 45,052 Water Billing Recovery-Total 38,779 39,604 40,424 41,245 42,066 42,887 43,708 44,631 45,554 46,478 47,401 Watson &Associates Economists Ltd. PAGE 5-3 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 5.3 Wastewater Operating Expenditures The wastewater operating expenditures have been adjusted over the forecast period by an annual inflationary factor of 2.0%. Operating expenditures that involve utilities, fuels, chemicals and hydro have been inflated by 5.0% annually. Also included are contributions to the capital reserve. 5.4 Wastewater Operating Revenues The Municipality has miscellaneous revenue sources in the Bayham system to help contribute towards operating expenditures. Some of these miscellaneous revenues include sundry revenues, sewer connection charges, penalties, and a recovery from landowner debenture payments, which have been continued for each year of the forecast period. Table 5-3 outlines the operating budget for the Bayham wastewater system. Watson &Associates Economists Ltd. PAGE 5-4 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx le Table 5-3 Operating Budget Forecast - Bayham Wastewater (inflated $) Budget Forcast Description 2019 2020 illiiihie 2023 2024 -2026 2027 2028 Expenditures Expenditures-Administrative Salaries&Wages 218,611 222,983 227,400 231,900 236,500 241,200 246,000 250,900 255,900 261,000 266,200 Statutory Benefits 21,000 21,420 21,800 22,200 22,600 23,100 23,600 24,100 24,600 25,100 25,600 Non Statutory Benefits 25,000 25,500 26,000 26,500 27,000 27,500 28,100 28,700 29,300 29,900 30,500 Clothing Allowance 806 856 900 900 900 900 900 900 900 900 900 Man Hours One Call 4,100 4,182 4,300 4,400 4,500 4,600 4,700 4,800 4,900 5,000 5,100 Advertising - - - - - - - - - - - Association&Mem Fees 625 675 700 700 700 700 700 700 700 700 700 Auditing Fees 3,900 3,975 4,100 4,200 4,300 4,400 4,500 4,600 4,700 4,800 4,900 Insurance 6,945 7,292 7,400 7,500 7,700 7,900 8,100 8,300 8,500 8,700 8,900 Training&Education 3,300 3,500 3,600 3,700 3,800 3,900 4,000 4,100 4,200 4,300 4,400 Licences 300 325 300 300 300 300 300 300 300 300 300 Conferences&Seminars 3,400 3,500 3,600 3,700 3,800 3,900 4,000 4,100 4,200 4,300 4,400 Travel 300 325 300 300 300 300 300 300 300 300 300 Telephone&Internet 7,800 8,025 8,200 8,400 8,600 8,800 9,000 9,200 9,400 9,600 9,800 Sundry 100 100 100 100 100 100 100 100 100 100 100 Administrative Overhead 10,000 10,750 11,000 11,200 11,400 11,600 11,800 12,000 12,200 12,400 12,600 Writeoffs - - - - - - - - - - - Expenditures-Treatment Plant Lab Fees 11,000 11,550 11,800 12,000 12,200 12,400 12,600 12,900 13,200 13,500 13,800 Chemicals 8,200 9,000 9,500 10,000 10,500 11,000 11,600 12,200 12,800 13,400 14,100 Utilities Plant 89,250 91,928 96,500 101,300 106,400 111,700 117,300 123,200 129,400 135,900 142,700 Supplies-Plant 2,000 2,500 2,600 2,700 2,800 2,900 3,000 3,200 3,400 3,600 3,800 Property taxes 5,200 5,300 5,400 5,500 5,600 5,700 5,800 5,900 6,000 6,100 6,200 Building/Plant Maintenance 9,000 9,000 9,200 9,400 9,600 9,800 10,000 10,200 10,400 10,600 10,800 Equipment Mtce-Plant 16,500 17,000 17,300 17,600 18,000 18,400 18,800 19,200 19,600 20,000 20,400 Grounds Maintenance 2,800 2,900 3,000 3,100 3,200 3,300 3,400 3,500 3,600 3,700 3,800 Sludge Haulage/Disposal 18,000 18,750 19,100 19,500 19,900 20,300 20,700 21,100 21,500 21,900 22,300 Odour Control (septage) - - - - - - - - - - - Expenditures-Collection System Trucks 3,500 3,650 3,700 3,800 3,900 4,000 4,100 4,200 4,300 4,400 4,500 Supplies-Collection 1,300 1,500 1,600 1,700 1,800 1,900 2,000 2,100 2,200 2,300 2,400 Utilities-Collection System 31,827 32,250 33,900 35,600 37,400 39,300 41,300 43,400 45,600 47,900 50,300 Odour Control 27,000 27,750 28,300 28,900 29,500 30,100 30,700 31,300 31,900 32,500 33,200 System Maintenance 26,000 27,000 27,500 28,100 28,700 29,300 29,900 30,500 31,100 31,700 32,300 Vehicle Maintenance 1,600 1,750 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 Sub Total Operating 9,364 575,236 590,900 607,000 623,800 641,100 659,100 677,800 697,000 716,700 737,100 Capital-Related Existing Debt(Principal)-Growth Related Existing Debt(Interest)-Growth Related New Growth Related Debt(Principal) - - - - - - - - - - New Growth Related Debt(Interest) - - - - - - - - - - Existing Debt(Principal)-Non-Growth Related Existing Debt(Interest)-Non-Growth Related New Non-Growth Related Debt(Principal) - - - - - - - - - - New Non-Growth Related Debt(Interest) - - - - - - - - - - Transfer to Capital - - - - - - - - - - - Transfer to Capital Reserve 335,800 322,751 318,973 314,828 310,200 305,142 299,605 293,591 287,149 280,432 273,088 Sub Total Capital Related 335,800 322,751 318,973 314,828 310,200 305,142 299,605 293,591 287,149 280,432 273,088 Total Expenditures 895,164 897,988 909,873 921,828 934,000 946,242 958,705 971,391 984,149 997,132 1,010,188 Watson &Associates Economists Ltd. PAGE 5-5 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx ..___ __...,, ... . e ,,.....,: ... ,.. ..___.., Figure 5-3 (Cont'd) Operating Budget Forecast - Bayham Wastewater (inflated $) Budget Forecast Description 2019 • • 2022 2023 2024 2025 2026 2027 2028 2029 Revenues Flat Rate Revenue Sundry Revenue 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Sewer Connection Charges 10,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Sewer Penalties 4,500 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Landowner Debenture Payments 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Other Revenue - - - - - - - - - Contributions from Development Charges Reserve Fund - - - - - - - - - - - Contributions from Reserves/Reserve Funds - - - - - - - L - - - - Total Operating Revenue 65,700 58,200 58,200 58,200 58,200 58,200 58,200 58,200 58,200 58,200 58,200 Wastewater Billing Recovery-Total 829,464 839,788 851,673 863,628 875,800 888,042 900,505 913,191 925,949 938,932 951,988 Watson &Associates Economists Ltd. PAGE 5-6 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Chapter Pricing Structures Watson &Associates Economists Ltd. H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 0 6. Pricing Structures 6.1 Introduction Rates, in their simplest form, can be defined as total costs to maintain the utility function divided by the total expected volume to be generated for the period. Total costs are usually a combination of operating costs (e.g. staff costs, distribution costs, maintenance, administration, etc.) and capital-related costs (e.g. past debt to finance capital projects, transfers to reserves to finance future expenditures, etc.). The schematic below provides a simplified illustration of the rate calculation for water. "Annual Costs" Operations - Staff costs - Distribution costs - Maintenance - Meter reading and billing, etc. Total Costs —. Rate Volume Capital Related - Past debt - Contributions to reserves - Contribution to capital These operating and capital expenditures will vary over time. Examples of factors that will affect the expenditures over time are provided below. Operations • Inflation; Watson &Associates Economists Ltd. PAGE 6-1 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx • Increased maintenance as system ages; and • Changes to provincial legislation. Capital Related • New capital will be built as areas expand; • Replacement capital needed as system ages; and • Financing of capital costs are a function of policy regarding reserves and direct financing from rates (pay as you go), debt and user pay methods (development charges, Municipal Act). 6.2 Alternative Pricing Structures Throughout Ontario, and as well, Canada, the use of pricing mechanisms varies between municipalities. The use of a particular form of pricing depends upon numerous factors, including Council preference, administrative structure, surplus/deficit system capacities, economic/demographic conditions, to name a few. Municipalities within Ontario have two basic forms of collecting revenues for water purposes, those being through incorporation of the costs within the tax rate charged on property assessment and/or through the establishment of a specific water rate billed to the customer. Within the rate methods, there are five basic rate structures employed along with other variations: • Flat Rate (non-metered customers); • Constant Rate; • Declining Block Rate; • Increasing (or Inverted) Block Rate; • Hump Back Block Rate; and • Base Charges. The definitions and general application of the various methods are as follows: Property Assessment: This method incorporates the total costs of providing water into the general requisition or the assessment base of the municipality. This form of collection is a "wealth tax," as payment increases directly with the value of property owned and bears no necessary relationship to actual consumption. This form is easy to Watson &Associates Economists Ltd. PAGE 6-2 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx administer as the costs to be recovered are incorporated in the calculation for all general services, normally collected through property taxes. Flat Rate: This rate is a constant charge applicable to all customers served. The charge is calculated by dividing the total number of user households and other entities (e.g. businesses) into the costs to be recovered. This method does not recognize differences in actual consumption but provides for a uniform spreading of costs across all users. Some municipalities define users into different classes of similar consumption patterns, that is, a commercial user, residential user and industrial user, and charge a flat rate by class. Each user is then billed on a periodic basis. No meters are required to facilitate this method, but an accurate estimate of the number of users is required. This method ensures set revenue for the collection period but is not sensitive to consumption, hence may cause a shortfall or surplus of revenues collected. Constant Rate: This rate is a volume-based rate, in which the consumer pays the same price per unit consumed, regardless of the volume. The price per unit is calculated by dividing the total cost of the service by the total volume used by total consumers. The bill to the consumer climbs uniformly as the consumption increases. This form of rate requires the use of meters to record the volume consumed by each user. This method closely aligns the revenue recovery with consumption. Revenue collected varies directly with the consumption volume. Declining Block Rates: This rate structure charges a successively lower price for set volumes, as consumption increases through a series of "blocks." That is to say that within set volume ranges, or blocks, the charge per unit is set at one rate. Within the next volume range, the charge per unit decreases to a lower rate, and so on. Typically, the first, or first and second blocks cover residential and light commercial uses. Subsequent blocks normally are used for heavier commercial and industrial uses. This rate structure requires the use of meters to record the volume consumed by each type of user. This method requires the collection and analysis of consumption patterns by user classification to establish rates at a level which does not over or under collect revenue from rate payers. Increasing or Inverted Block Rates: The increasing block rate works essentially the same way as the declining block rate, except that the price of water in successive blocks increases rather than declines. Under this method the consumer's bill rises faster with higher volumes used. This rate structure also requires the use of meters to Watson &Associates Economists Ltd. PAGE 6-3 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx record the volume consumed by each user. This method requires, as with the declining block structure, the collection and analysis of consumption patterns by user classification to establish rates at a level which does not over or under collect from rate payers. The Hump Back Rate: The hump back rate is a combination of an increasing block rate and the declining block rate. Under this method the consumer's bill rises with higher volumes used up to a certain level and then begins to fall for volumes in excess of levels set for the increasing block rate. 6.3 Assessment of Alternative Pricing Structures The adoption by a municipality or utility of any one particular pricing structure is normally a function of a variety of administrative, social, demographic and financial factors. The number of factors, and the weighting each particular factor receives, can vary between municipalities. The following is a review of some of the more prevalent factors. Cost Recovery Cost recovery is a prime factor in establishing a particular pricing structure. Costs can be loosely defined into different categories: operations, maintenance, capital, financing and administration. These costs often vary between municipalities and even within a municipality, based on consumption patterns, infrastructure age, economic growth, etc. The pricing alternatives defined earlier can all achieve the cost recovery goal, but some do so more precisely than others. Fixed pricing structures, such as Property Assessment and Flat Rate, are established on the value of property or on the number of units present in the municipality, but do not adjust in accordance with consumption. Thus, if actual consumption for the year is greater than projected, the municipality incurs a higher cost of production, but the revenue base remains static (since it was determined at the beginning of the year), thus potentially providing a funding shortfall. Conversely, if the consumption level declines below projections, fixed pricing structures will produce more revenue than actual costs incurred. Watson &Associates Economists Ltd. PAGE 6-4 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx e The other pricing methods (declining block, constant rate, increasing block) are consumption-based and generally will generate revenues in proportion to actual consumption. Administration Administration is defined herein as the staffing, equipment and supplies required to support the undertaking of a particular pricing strategy. This factor not only addresses the physical tangible requirements to support the collection of the revenues, but also the intangible requirements, such as policy development. The easiest pricing structure to support is the Property Assessment structure. As municipalities undertake the process of calculating property tax bills and the collection process for their general services, the incorporation of the water costs into this calculation would have virtually no impact on the administrative process and structure. The Flat Rate pricing structure is relatively easy to administer as well. It is normally calculated to collect a set amount, either on a monthly, quarterly, semi-annual or annual basis, and is billed directly to the customer. The impact on administration centres mostly on the accounts receivable or billing area of the municipality, but normally requires minor additional staff or operating costs to undertake. The three remaining methods, those being Increasing Block Rate, Constant Rate and Declining Block Rate, have a more dramatic effect on administration. These methods are dependent upon actual consumption and hence involve a major structure in place to administer. First, meters must be installed in all existing units in the municipality, and units to be subsequently built must be required to include these meters. Second, meter readings must be undertaken periodically. Hence staff must be available for this purpose or a service contract must be negotiated. Third, the billings process must be expanded to accommodate this process. Billing must be done per a defined period, requiring staff to produce the bills. Lastly, either through increased staffing or by service contract, an annual maintenance program must be set up to ensure meters are working effectively in recording consumed volumes. The benefit derived from the installation of meters is that information on consumption patterns becomes available. This information provides benefit to administration in calculating rates which will ensure revenue recovery. Additionally, when planning what services are to be constructed in future years, the municipality or utility has documented Watson &Associates Economists Ltd. PAGE 6-5 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx e ,, consumption patterns distinctive to its own situation, which can be used to project sizing of growth-related works. Equity Equity is always a consideration in the establishment of pricing structures but its definition can vary depending on a municipality's circumstances and based on the subjective interpretation of those involved. For example: is the price charged to a particular class of rate payer consistent with those of a similar class in surrounding municipalities; through the pricing structure does one class of rate payer pay more than another class; should one pay based on ability to pay, or on the basis that a unit of water costs the same to supply no matter who consumes it; etc.? There are many interpretations. Equity therefore must be viewed broadly in light of many factors as part of achieving what is best for the municipality as a whole. Conservation In today's society, conservation of natural resources is increasingly being more highly valued. Controversy continuously focuses on the preservation of non-renewable resources and on the proper management of renewable resources. Conservation is also a concept which applies to a municipality facing physical limitations in the amount of water which can be supplied to an area. As well, financial constraints can encourage conservation in a municipality where the cost of providing each additional unit is increasing. Pricing structures such as property assessment and flat rate do not, in themselves, encourage conservation. In fact, depending on the price which is charged, they may even encourage resource "squandering," either because consumers, without the price discipline, consume water at will, or the customer wants to get his money's worth and hence adopts more liberal consumption patterns. The fundamental reason for this is that the price paid for the service bears no direct relationship to the volume consumed and hence is viewed as a "tax," instead of being viewed as the price of a purchased commodity. The Declining Block Rate provides a decreasing incentive towards conservation. By creating awareness of volumes consumed, the consumer can reduce his total costs by restricting consumption; however, the incentive lessens as more water is consumed, because the marginal cost per unit declines as the consumer enters the next block Watson &Associates Economists Ltd. PAGE 6-6 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx pricing range. Similarly, those whose consumption level is at the top end of a block have less incentive to reduce consumption. The Constant Rate structure presents the customer with a linear relationship between consumption and the cost thereof. As the consumer pays a fixed cost per unit, his bill will vary directly with the amount consumed. This method presents tangible incentive for consumers to conserve water. As metering provides direct feedback as to usage patterns and the consumer has direct control over the total amount paid for the commodity, the consumer is encouraged to use only those volumes that are reasonably required. The Inverted Block method presents the most effective pricing method for encouraging conservation. Through this method, the price per unit consumed increases as total volumes consumed grow. The consumer becomes aware of consumption through metering with the charges increasing dramatically with usage. Hence, there normally is awareness that exercising control over usage can produce significant savings. This method not only encourages conservation methods, but may also penalize legitimate high-volume users if not properly structured. Figure 6-1 provides a schematic representation of the various rate structures (note property tax as a basis for revenue recovery has not been presented for comparison, as the proportion of taxes paid varies in direct proportion to the market value of the property). The graphs on the left-hand side of the figure present the cost per unit for each additional amount of water consumed. The right-hand side of the figure presents the impact on the customer's bill as the volume of water increases. Following the schematic is a table summarizing each rate structure. Watson &Associates Economists Ltd. PAGE 6-7 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx f Figure 6-1 WATER RATE PRICING CONCEPTS "Rate Structure" "Impact on Individual Customer" Flat Rate: a) E 2' D N U u, m o U m 0 H Volume Volume Constant Rate: H. 2' 0 C D L a U �, m o m U ..,Z o H Volume Volume Declining Block Rate: 0 E' D m o L U a w m o m U o Volume Volume Increasing Block Rate: 0 0) E m L 45 U tL — m o m ............./9 0 o Volume Volume Hump Back Rate: CS E m L U d — n. m o U Et ....r.o H Volume Volume Watson &Associates Economists Ltd. PAGE 6-8 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx IMPACT ON CUSTOMER COST PER UNIT AS BILL AS VOLUME RATE VOLUME CONSUMPTION CONSUMPTION STRUCTURE INCREASES INCREASES Flat Rate Cost per unit decreases as Bill remains the same no more volume consumed matter how much volume is consumed Constant Rate Cost per unit remains the Bill increases in direct same proportion to consumption Declining Block Cost per unit decreases as Bill increases at a slower threshold targets are achieved rate as volumes increases Increasing Block Cost per unit increases as Bill increases at a faster rate threshold targets are achieved as volumes increase Hump Back Rate Combination of an increasing Bill increases at a faster rate block at the lower consumption at the lower consumption volumes and then converts to a amounts and then slows as declining block for the high volumes increase 6.4 Rate Structures in Ontario In a past survey of over 170 municipalities (approximately half of the municipalities who provide water and/or sewer), all forms of rate structures are in use by Ontario municipalities. The most common rate structure is the constant rate (for metered municipalities). Most municipalities (approximately 92%) who have volume rate structures also impose a base monthly charge. Historically, the development of a base charge often reflected either the recovery of meter reading/billing/collection costs, plus administration or those costs plus certain fixed costs (such as capital contributions or reserve contributions). More recently, many municipalities have started to establish base charges based on ensuring a secure portion of the revenue stream which does not vary with volume consumption. Selection of the quantum of the base charge is a matter of policy selected by individual municipalities. Watson &Associates Economists Ltd. PAGE 6-9 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx e j: __ - 6.5 Recommended Rate Structures Based on the foregoing, it is recommended that the same rate structures be continued for the Bayham water and wastewater systems, while the Richmond water system be converted from a flat rate structure to a base charge and volumetric rate recovery. For the Bayham water system, the base charges are calculated to increase by 2% per year over the forecast period. The volume rates (as calculated in Chapter 7) are also anticipated to increase at 2% per year from 2019 to 2029. The forecasted base charges are presented in Table 6-1. For the Richmond water system, the current flat rates have been recalculated to a base charge and volumetric rate based on an assumed usage of 180 m3 per year (similar to the Bayham system). The calculated base charges for 2019 are $51.04 per month in order to generate a volumetric rate equal to the Bayham water system ($3.78 per m3). The base charges are then forecasted to increase by 2% per year over the forecast period. The volume rates (as calculated in Chapter 7) are also anticipated to increase at 2% per year from 2019 to 2029. The forecasted base charges are presented in Table 6-2. As for wastewater, it is recommended that the current flat rates be continued over the forecast period. Based on the requirements of the operating and capital program provided by staff, the flat rates (calculated in Chapter 7) are anticipated to increase by 1% per year from 2019 to 2029. The forecasted flat rates are provided in Table 6-3. Watson &Associates Economists Ltd. PAGE 6-10 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 4 Table 6-1 Base Charge Forecast - Bayham Water Water 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Existing 812 812 812 812 812 812 812 812 812 812 812 New - 3 8 13 18 23 28 33 38 43 48 Total Customers 812 815 820 825 830 835 840 845 850 855 860 Total Annual Revenue $125,892 $128,900 $132,250 $135,729 $139,241 $142,885 $146,664 $150,478 $154,428 $158,414 $162,540 All Meters Meter Size 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Existing 812 812 812 812 812 812 812 812 812 812 812 New 03 8 13 18 23 28 33 38 43 48 Subtotal Customers 812 815 820 825 830 835 840 845 850 855 860 Monthly Base Charge $12.92 $13.18 $13.44 $13.71 $13.98 $14.26 $14.55 $14.84 $15.14 $15.44 $15.75 Annual Base Charge $155.04 $158.16 $161.28 $164.52 $167.76 $171.12 $174.60 $178.08 $181.68 $185.28 $189.00 Total Annual Revenue $125,892 $128,900 $132,250 $135,729 $139,241 $142,885 $146,664 $150,478 $154,428 5158,414 $162,540 Table 6-2 Base Charge Forecast - Richmond Water Water 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Existing 57 57 57 57 57 57 57 57 57 57 57 New - - - - - - - - - - - Total Customers 57 57 57 57 57 57 57 57 57 57 57 Total Annual Revenue $34,911 $35,609 $36,320 $37,045 $37,784 $38,537 $39,309 $40,096 $40,896 $41,717 $42,552 All Meters Meter Size 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Existing 57 57 57 57 57 57 57 57 57 57 57 New 0 0 0 0 0 0 0 0 0 0 0 Subtotal Customers 57 57 57 57 57 57 57 57 57 57 57 Monthly Base Charge $51.04 $52.06 $53.10 $54.16 $55.24 $56.34 $57.47 $58.62 $59.79 $60.99 $62.21 Annual Base Charge $612.48 $624.72 $637.20 $649.92 $662.88 $676.08 $689.64 $703.44 $717.48 $731.88 $746.52 Total Annual Revenue $34,911 $35,609 $36,320 $37,045 $37,784 $38,537 $39,309 $40,096 $40,896 $41,717 $42,552 Table 6-3 Flat Rate Forecast-Wastewater Wastewater 1 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Existing 1,233 1,233 1,233 1,233 1,233 1,233 1,233 1,233 1,233 1,233 1,233 New - 3 8 13 18 23 28 33 38 43 48 Subtotal Customers 1,233 1,236 1,241 1,246 1,251 1,256 1,261 1,266 1,271 1,276 1,281 Total Annual Revenue $829,464 $839,788 $851,673 $863,628 $875,800 $888,042 $900,505 $913,191 $925,949 $938,932 $951,988 III Charge perms 2020 201 ■ 2026 I_=.111111 - Existi ng 1,233 1,233 1,233 1,233 1,233 1,233 1,233 1,233 1,233 1,233 1,233 New 0 3 8 13 18 23 28 33 38 43 48 Subtotal Customers 1,233 1,236 1,241 1,246 1,251 1,256 1,261 1,266 1,271 1,276 1,281 Monthly Flat Rate $56.06 $56.62 $57.19 $57.76 $58.34 $58.92 $59.51 $60.11 $60.71 $61.32 $61.93 Annual Flat Rate 1 $672.72 $679.44 $686.28 $693.12 $700.08 $707.04 $714.12 $721.32 $728.52 $735.84 $743.16 Total Annual Revenue $829,464 $839,788 $851,673 $863,628 $875,800 $888,042 $900,505 $913,191 $925,949 $938,932 $951,988 Watson &Associates Economists Ltd. PAGE 6-11 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx ei Chapter Analysis of Water and Wastewater Rates and Policy Matters Watson &Associates Economists Ltd. H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 0 7. Analysis of Water and Wastewater Rates and Policy Matters 7.1 Introduction To summarize the analysis undertaken thus far, Chapter 2 reviewed capital-related issues and responds to the provincial directives to maintain and upgrade infrastructure to required levels. Chapter 4 provided a review of capital financing options to which water and wastewater reserve contributions will be the predominant basis for financing future capital replacement. Chapter 5 established the 10-year operating forecast of expenditures including an annual capital reserve contribution. The base charge revenues (including the flat rates identified in Chapter 6) are to ensure that fixed costs are recovered regardless of the amount of volume used by customers. This chapter will provide for the calculation of the volume rates over the forecast period. These calculations will be based on the net operating expenditures (the variable costs) provided in Chapter 5, divided by the water consumption forecast and wastewater volumes provided in section 1.8. 7.2 Water Rates Based on the discussion of rate structures provided in section 6.5 and the recommendation to continue with the present structures, the rates are calculated by taking the net recoverable amounts from Tables 5-1 and 5-2 (the product of total expenditures plus lifecycle costs less non-rate revenues and deduct the base charge amounts provided in section 6.5 for both the Bayham and Richmond systems) and completes the calculation by dividing them by the volumes resulting in the forecasted rates. Detailed calculations of the volume rates are provided in Appendix C for the Bayham water system and Appendix D for the Richmond water system. A summary of the recommended base charge and volume rates for the two systems, along with the total annual bill for an average residential user who consumes 180 m3 per year are presented in Tables 7-1 and 7-2. Watson &Associates Economists Ltd. PAGE 7-1 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Ol Table 7-1 Bayham Water Bill Forecast Description 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Monthly Base Charge $12.92 $13.18 $13.44 $13.71 $13.98 $14.26 $14.55 $14.84 $15.14 $15.44 $15.75 Annual Base Rate Bill $155.04 $158.16 $161.28 $164.52 $167.76 $171.12 $174.60 $178.08 $181.68 $185.28 $189.00 Constant Rate $3.78 $3.86 $3.94 $4.02 $4.10 $4.18 $4.26 $4.35 $4.44 $4.53 $4.62 Annual Volume 180_ 180 180 180 180 180 180 180 180 180 180 Annual Volume Bill $680.40 $694.80 $709.20 $723.60 $738.00 $752.40 $766.80 $783.00 $799.20 $815.40 $831.60 Total Annual Bill $835.44 $852.96 $870.48 $888.12 $905.76 $923.52 $941.40 $961.08 $980.88 $1,000.68 $1,020.60 %Increase-Base Rate I 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% %Increase-Volume Rate 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% %Increase-Total Annual Bill 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% Table 7-2 Richmond Water Bill Forecast Description 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Monthly Base Charge $51.04 $52.06 $53.10 $54.16 $55.24 $56.34 $57.47 $58.62 $59.79 $60.99 $62.21 Annual Base Rate Bill $612.48 $624.72 $637.20 $649.92 $662.88 $676.08 $689.64 $703.44 $717.48 $731.88 $746.52 Constant Rate $3.78_ $3.86 $3.94 $4.02 $4.10 $4.18 $4.26 $4.35 $4.44 $4.53 $4.62 Annual Volume 180 180 180 180 180 180 180 180 180 180 180 Annual Volume Bill $680.34 $694.80 $709.20 $723.60 $738.00 $752.40 $766.80 $783.00 $799.20 $815.40 $831.60 Total Annual Bill $1,292.82 $1,319.52 $1,346.40 $1,373.52 $1,400.88 $1,428.48 $1,456.44 $1,486.44 $1,516.68 $1,547.28 $1,578.12 %Increase-Base Rate 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% %Increase-Volume Rate 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% %Increase-Total Annual Bill 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% 7.3 Wastewater Rates Similar to water, the calculation of the wastewater flat rates take the net recoverable amounts from Table 5-3 and completes the calculation by dividing them by the volumes, resulting in the forecast flat rates. Detailed calculations are provided in Appendix E. Table 7-3 summarizes the recommended flat rates for wastewater and provides the average annual bill for a residential customer. Table 7-3 Bayham Wastewater Bill Forecast Description 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Monthly Flat Rate $56.06 $56.62 $57.19 $57.76 $58.34 $58.92 $59.51 $60.11 $60.71 $61.32 $61.93 Annual Flat Rate Rate Bill $672.72 $679.44 $686.28 $693.12 $700.08 $707.04 $714.12 $721.32 $728.52 $735.84 $743.16 Total Annual Bill $672.72 $679.44 $686.28 $693.12 $700.08 $707.04 $714.12 $721.32 $728.52 $735.84 $743.16 %Increase-Total Annual Bill 1.0% 1.0% 1.0% 1.0% 1.0% 1.0% 1.0% 1.0% 1.0% 1.0% Watson &Associates Economists Ltd. PAGE 7-2 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx .,. _ _ . , , e fr ,... Chapter 8 Recommendations Watson &Associates Economists Ltd. H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 8. Recommendations As presented within this report, capital and operating expenditures have been identified and forecast the 2019 -2029 period for Bayham water, Richmond water, and wastewater services. Based upon the foregoing, the following recommendations are identified for consideration by Municipal Council: 1. That Council provide for the recovery of all water (Bayham and Richmond systems) and wastewater costs through full cost recovery rates. 2. That Council consider the Capital Plan for water (Bayham and Richmond systems) and wastewater as provided in Tables 2-1, 2-2, and 2-3 and the associated Capital Financing Plan as set out in Tables 4-1, 4-2 and 4-3. 3. That Council consider the base charges provided in Tables 6-1 and 6-2 for water (Bayham and Richmond systems) and flat rates in Table 6-3 for wastewater. 4. That Council consider the volume rates for water (Bayham and Richmond systems) and flat rates for wastewater as provided in Tables 7-1, 7-2 and 7-3 respectively. Watson &Associates Economists Ltd. PAGE 8-1 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx • • • • • • • • • • •• • • • • • • • • • • • • • • • • • • • • • • 0 • • • • • • • •S . • • • 0 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 0 • • • • • • • • • • • • • • • • • • • • •• •• • • • • • • • • • • •• • • • S • • • • • • • • • •• • • • • • •• • • • • • • •• • • • 0 • • • •0 • • • • • •0 •• •• • •• • • •• •• • • • • •• • • • 5 5 55 • 55 • • • • •• •• • • • • • •• • •• • • • •• • • • • • 0000 • 0000 • •0 00 •• •000 • • • 000 00 • 00 00 • • • • •• • • 0 •• • • • •• • • 000 •• •0• 55 • • • •0 •• ••• • • • • • ••• • ••• • • •• •• • •• 00.00 •• •• 0000 •• •• • • • • • • 000 • ••• • SS • • •SSSS •SS • • •• •S • 55 55 • •5 • •• • • •S 5555 • •S • • •S 0000. 00 00 00 •00.00• • •00 S••••5•••••SS••••5.SSSS 0041•0 • •00000• •• •• 000 •0000•••••• • 0000• 5555 ••• 00000 000 •• •5 •000 •000 •0000000. 0000••• 00000 ••• 555555555 •00000000000• •• 000 •000. 50 • ••• 050 •• 5. 0000• ••• • •000.000••• •.. .... .................... .................5 •... SSSS••••• ••••••41. SSSS••SSSS•••••••••••••••••••••••••S••••••SS••••••••••••••••••••• S. •...•.....••••...••••............•••....•.....•.............................• Appendices e Appendix Water System IData Watson &Associates Economists Ltd. PAGE A-1 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx f Table A-1 Municipality of Bayham Watermains Total Main Annual Amount to Year Estimated Replacement Years until be included Street Installed Life Year Replacement Replacement Lifecycle in 10 year Costs Contribution Forecast Plank Road-Vienna/Burwell Loop 1977 100 2077 1,084,730 58 31,768 - Brown Side Road-Vienna/Burwell Loop 1977 100 2077 638,080 58 18,687 - Vienna Line-Vienna/Burwell Loop 1977 100 2077 350,940 58 10,278 - Centre Street-Vienna/Burwell Loop 1977 100 2077 63,810 58 1,869 - Plank Road 1977 100 2077 669,980 58 19,621 - Mill Street 1977 100 2077 31,900 58 934 - Soper Road 1977 100 2077 31,900 58 934 - Centre Street 1977 100 2077 231,860 58 6,790 - Fulton Street 1977 100 2077 203,020 58 5,946 - Edison Drive 1977 100 2077 152,270 58 4,459 - Queen Street 1977 100 2077 25,380 58 743 - Oak Street 1977 100 2077 174,020 58 5,096 - Chestnut Street 1977 100 2077 76,130 58 2,230 - Ann Street 1977 100 2077 50,750 58 1,486 - Elm Street 1977 100 2077 126,890 58 3,716 - Pine Street 1977 100 2077 50,750 58 1,486 - Union Street 1977 100 2077 25,380 58 743 - Snow Street 1977 100 2077 50,750 58 1,486 - Union Street 1977 100 2077 25,380 58 743 - King Street 1977 100 2077 50,750 58 1,486 - Walnut Street 1977 100 2077 50,750 58 1,486 - Chapel Street 1977 100 2077 228,400 58 6,689 - Otter Street 1977 100 2077 25,380 58 743 - Front Street 1977 100 2077 6,380 58 187 - Robinson Street 1972 100 2072 368,400 53 11,337 - Hagerman Street 1972 100 2072 80,490 53 2,477 - Strachan Street 1972 100 2072 188,030 53 5,786 - Strachan Street 2009 100 2109 47,560 90 1,144 - Erieus Street 1972 100 2072 134,310 53 4,133 - Erieus Street 2009 100 2109 47,560 90 1,144 - Shakespeare Street 1972 100 2072 107,450 53 3,307 - Shakespeare Street 2009 100 2109 47,560 90 1,144 - Victoria Street 1972 100 2072 241,760 53 7,440 - Victoria Street 2009 100 2109 47,560 90 1,144 - Pitt Street 1972 100 2072 53,730 53 1,653 - Pitt Street 1972 100 2072 107,450 53 3,307 - Pitt Street 2009 100 2109 47,560 90 1,144 - Beach Street 1972 100 2072 23,030 53 709 - Beach Street 2009 100 2109 47,560 90 1,144 - Wellington Street 1972 100 2072 153,500 53 4,724 - Wellington Street 1972 100 2072 26,860 53 827 - Wellington Street 2009 100 2109 47,560 90 1,144 - Hannah Street 1972 100 2072 26,860 53 827 - Hannah Street 2009 100 2109 47,560 90 1,144 - William Street 1972 100 2072 23,030 53 709 - William Street 1972 100 2072 26,860 53 827 - Elizabeth Street 1972 100 2072 26,860 53 827 - Waterloo Street 1972 100 2072 11,510 53 354 - Elizabeth Street 1972 100 2072 107,450 53 3,307 - Elizabeth Street 2009 100 2109 47,560 90 1,144 - Milton Street 1972 100 2072 26,860 53 827 - Milton Street 2009 100 2109 47,560 90 1,144 - County Road 42 1972 100 2072 161,170 53 4,960 - Bridge Street 2009 100 2109 47,560 90 1,144 - Bridge Street 1972 100 2072 303,930 53 9,353 - Chatham Street 2009 100 2109 47,560 90 1,144 - Chatham Street 1972 100 2072 322,340 53 9,920 - Homer Street 1972 100 2072 26,860 53 827 - Cowper Street 1972 100 2072 11,510 53 354 - Addison Street 1972 100 2072 161,170 53 4,960 - Addison Street 2009 100 2109 47,560 90 1,144 - Libbye Street 1972 100 2072 80,580 53 2,480 - Libbye Street 1972 100 2072 23,030 53 709 - Faye Street 1972 100 2072 23,030 53 709 - Wellington Street 1972 100 2072 80,580 53 2,480 - McCord Lane 1972 100 2072 46,050 53 1,417 - Total 8,018,550 236,021 0 Watson &Associates Economists Ltd. PAGE A-2 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Table A-2 Municipality of Bayham Water Curb Stops & Meters Total Amount to Year Estimated Replacement Years until Annual Lifecycle be included Description Installed Life Year Replacement Replacement Contribution in 10 year Costs Forecast Water Curb Stops__ 750 Curb Stops 2010 35 2045 612,290 26 30,430 - - Water Meters 755 Water Meters 2017 35 2052 428,790 33 17,875 - Total 1,041,080 48,305 0 Table A-3 Municipality of Bayham Water Hydrants Total Amount to Year Estimated Replacement Years until Annual Lifecycle be included Description Installed Life Year Replacement Replacement Contribution in 10 year Costs Forecast 83 Hydrants 2010 35 2045 371,070 26 18,442 - Total 371,070 18,442 0 Table A-4 Municipality of Bayham Water Valves Total Amount to Year Estimated Replacement Years until Annual Lifecycle be included Description Installed Life Year Replacement Replacement Contribution in 10 year Costs Forecast 15- 10" Main Valves 2010 35 2045 _ 40,520 26 _ 2,014 _ - 15- 8" Main Valves 2010 35 2045 24,030 26 1,194 - 57-6" Main Valves 2010 35 2045 53,800 26 2,674 - 6" Main Gate Valve 2009 35 2044 139,820 25 7,162 - 8" Main Gate Valve 2009 35 2044 14,390 25 737 - 10 " Main Gate Valve 2009 35 2044 12,240 25 627 - Total 284,800 14,408 0 Table A-5 Municipality of Bayham Water Assets- Richmond System Total Amount to Year Estimated Replacement Years until Annual Lifecycle be included Description Installed Life Year Replacement Replacement Contribution in 10 year Costs Forecast Richmond-Bedrock Well#1 With Pump 2014 70 2084 24,440 65 675 _ - Richmond-Bedrock Monitoring Well 2014 70 2084 24,440 65 675 - Richmond-Overburden Well#2 With Pump 2014 70 2084 3,360 65 93 - Richmond-Overburden Well#3 With Pump 2014 70 2084 3,360 65 93 - Richmond-Well Head Security Fencing&Locks 2014 20 2034 8,850 15 689 - Richmond-Raw&Distribution Flow Meters 2014 20 2034 13,280 15 1,034 - Richmond-Water Softeners&Nitrate Filters 2014 20 2034 22,130 15 1,722 - Richmond-Nitrate Analyzer 2014 20 2034 16,600 15 1,292 - Richmond-Pre&Post Chlorine Injection Pumps 2014 20 2034 22,130 15 1,722 - Richmond-PVC Water Storage Tank#1 2014 50 2064 3,870 45 131 - Richmond-PVC Water Storage Tank#2 2014 50 2064 3,870 45 131 - Richmond-Pre&Post Chlorine Analyzer 2014 20 2034 12,170 15 947 - Richmond-Distribution Pump#1 With Frequency Drive 2014 20 2034 7,740 15 602 - Richmond-Distribution Pump#2 With Frequency Drive 2014 20 2034 7,740 15 602 - Richmond-Distribution Pump#3 With Frequency Drive 2014 20 2034 7,740 15 602 - Richmond-Micron Filter Vessels 2014 20 2034 5,530 15 430 - Richmond-Bladder Type Pressure Tank#1 2014 50 2064 2,210 45 75 - Richmond-Bladder Type Pressure Tank#2 2014 50 2064 2,210 45 75 - Richmond-UV Light System#1 2014 20 2034 3,870 15 301 - Richmond-UV Light System#2 2014 20 2034 3,870 15 301 - Richmond-UV Light System#3 2014 20 2034 3,870 15 301 - Richmond-UV Light System#4 2014 20 2034 3,870 15 301 - Richmond-SCADA Computer System 2014 20 2034 77,460 15 6,028 - Richmond-Distribution System 2017 40 2057 779,440 38 29,479 - Richmond-Treatment/Pump House 2014 70 2084 27,660 65 764 - Richmond Pump House 2015 70 2085 57,810 66 1,585 - Total 1,149,520 50,653 0 Watson &Associates Economists Ltd. PAGE A-3 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Appendix Wastewater System I Data Watson &Associates Economists Ltd. PAGE B-1 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 0 Table B-1 Municipality of Bayham Wastewater Facilities Amount to Item Year Estimated Replacement Replacement Years until Annual Lifecycle be included Installed Life Year Cost Replacement Contribution in 10 year Forecast Pump Station 7 Building 19851 50 2035 231,550 16 17,054 I - Pump Station 8 Building 1985 50 2035 231,550 16 17,054 - Pump Station 7 Building 1985 20 2019 136,030 0 suggested for 10 year 136,030 capital forecast Pump Station 8 Building 1985 20 2019 136,030 0 suggested for 10 year 136,030 capital forecast SewageTreatment Plant- Electrical 2001 25 2026 282,980 7 suggested for 10 year 282,980 capital forecast Sewage Treatment Plant- Instrumentation/HVAC 2001 50 2051 612,930 32 26,117 - Sewage Treatment Plant- Mechanical 2001 25 2026 170,010 7 suggested for 10 year 170,010 capital forecast Sewage Treatment Plant- Pipes 2001 20 2021 119,680 2 suggested for 10 year 119,680 capital forecast Sewage Treatment Plant Building- Reactor System 2001 20 2021 313,180 2 suggested for 10 year 313,180 capital forecast Sewage Treatment Plant-Substructure 2001 75 2076 1,660,960 57 49,100 - Pump Station 1 Building 2002 50 2052 360,330 33 15,021 - Pump Station 2 Building 2002 50 2052 360,330 33 15,021 - Pump Station 3 Building 2002 50 2052 225,210 33 9,388 - Pump Station 4 Building 2002 50 2052 225,210 33 9,388 - Pump Station 5 Building 2002 50 2052 360,330 33 15,021 - Pump Station 6 Building 2002 50 2052 360,330 33 15,021 - Pump Station 1 Building 2002 20 2022 211,690 3 suggested for 10 year 211,690 capital forecast Pump Station 2 Building 2002 20 2022 211,690 3 suggested for 10 year 211,690 capital forecast Pump Station 3 Building 2002 20 2022 132,310 3 suggested for 10 year 132,310 capital forecast Pump Station 4 Building 2002 20 2022 132,310 3 suggested for 10 year 132,310 capital forecast Pump Station 5 Building 2002 20 2022 211,690 3 suggested for 10 year 211,690 capital forecast Pump Station 6 Building 2002 20 2022 211,690 3 suggested for 10 year 211,690 capital forecast Septage Receiving Plant Mechanical/Electrical 2009 75 2084 347,080 65 9,589 - Septage Receiving Building-Substructure 2009 75 2084 331,780 65 9,166 - Septage Receiving Plant- Electrical 2009 20 2029 19,490 10 suggested for 10 year 19,490 capital forecast Septage Receiving Plant- Mechanical 2009 20 2029 47,700 10 suggested for 10 year 47,700 capital forecast Sewage Treatment Plant- Instrumentation/HVAC 2016 25 2041 15,600 22 883 - Sewage Treatment Plant- Pipes 2016 20 2036 21,950 17 1,536 - Sewage Treatment Plant-Substructure 2016 40 2056 34,470 37 1,327 - Total 7,716,090 210,686 2,336,480 Watson &Associates Economists Ltd. PAGE B-2 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx _____ _, ,. iiii : , j el, Table B-2 Municipality of Bayham Wastewater Sewers -Valves - Sanitary Mains Replace Total Main Amount to Year Estimated Years until Annual Lifecycle be included Description ment Replacement Installed Life Year Costs Replacement Contribution in 10 year Forecast Sewer Air Release Valves Air Release Valves 2000 35 2035 147,860 16 10,890 -i Sewer Mains _ _ Brock Street 4" 1985 100 2085 17,550 66 481 - Erieus Street 4" 1985 100 2085 70,190 66 1,925 - Easement Parallel To Union Street 6" 1985 100 2085 35,090 66 962 - Nova Scotia Line 6" 1985 100 2085 105,280 66 2,887 - Bridge Street 6" 1985 100 2085 35,090 66 962 - Pearl Street 10" 2001 100 2101 199,760 82 4,976 - Centre Street 10" 2001 100 2101 149,710 82 3,729 - Vienna Line 10" 2001 100 2101 549,350 82 13,685 - Brown Line 10" 2001 100 2101 1,598,100 82 39,810 - Plank Road 8" 2001 100 2101 2,901,810 82 72,287 - Garner Road 2" 2001 100 2101 46,790 82 1,166 - Heritage Line 2" 2001 100 2101 140,360 82 3,497 - Plank Road 6" 2001 100 2101 140,360 82 3,497 - Plank Road 4" 2001 100 2101 2,198,970 82 54,779 - Plank Road 10" 2001 100 2101 299,640 82 7,464 - Plank Road 10" 2001 100 2101 549,350 82 13,685 - Travis Street 8" 2001 100 2101 48,360 82 1,205 - Eden Line 8" 2001 100 2101 241,820 82 6,024 - Eden Line 8" 2001 100 2101 580,360 82 14,457 - Gray Street 8" 2001 100 2101 96,730 82 2,410 - Sandytown Road 8" 2000 100 2100 329,450 81 8,247 - Old Chapel Road 8" 2000 100 2100 94,130 81 2,356 - Duke Street 8" 2000 100 2100 94,130 81 2,356 - Plank Road 10" 2000 100 2100 145,790 81 3,650 - Plank Road 2" 2000 100 2100 364,230 81 9,118 - Garnham Street 8" 2000 100 2100 94,130 81 2,356 - W est Street 8" 2000 100 2100 23,530 81 589 - West Street 10" 2000 100 2100 97,200 81 2,433 - Sort Street 8" 2000 100 2100 47,060 81 1,178 - East Street 8" 2000 100 2100 23,530 81 589 - Alward Street 8" 2000 100 2100 47,060 81 1,178 - Garner Road 8" 2000 100 2100 47,060 81 1,178 - Wardwalk Line 8" 2000 100 2100 94,130 81 2,356 - Heritage Line 8" 2000 100 2100 564,760 81 14,138 - Arthur Street 8" 2000 100 2100 94,130 81 2,356 - Main Street 8" 2000 100 2100 47,060 81 1,178 - Main Street 8" 2000 100 2100 141,190 81 3,535 - Hesch Street 8" 2000 100 2100 28,240 81 707 - First Street 8" 2000 100 2100 141,190 81 3,535 - Second Street 8" 2000 100 2100 47,060 81 1,178 - Third Street 8" 2000 100 2100 94,130 81 2,356 - Fourth Street 8" 2000 100 2100 47,060 81 1,178 - Fifth Street 8" 2000 100 2100 47,060 81 1,178 - Wardwalk Line 8" 2000 100 2100 94,130 81 2,356 - Heritage Line East 8" 2000 100 2100 282,380 81 7,069 - Heritage Line East 10" 2000 100 2100 97,200 81 2,433 - Centre Street 8" 2001 100 2101 241,820 82 6,024 - Centre Street 10" 2001 100 2101 149,820 82 3,732 - Vienna Line 8" 2001 100 2101 96,730 82 2,410 - Pearl Street 8" 2001 100 2101 193,450 82 4,819 - Fulton Street 10" 2001 100 2101 299,640 82 7,464 - Union Street 8" 2001 100 2101 96,730 82 2,410 - Union Street 8" 2001 100 2101 33,850 82 843 - Pine Street 8" 2001 100 2101 96,730 82 2,410 - Snow Street 8" 2001 100 2101 48,360 82 1,205 - Elm Street 8" 2001 100 2101 290,180 82 7,229 - Chestnut Street 8" 2001 100 2101 145,090 82 3,614 - Oak Street 8" 2001 100 2101 145,090 82 3,614 - Oak Street 8" 2001 100 2101 96,730 82 2,410 - Queen Street 8" 2001 100 2101 48,360 82 1,205 - Edison Drive 10" 2001 100 2101 299,640 82 7,464 - Ann Street 8" 2001 100 2101 48,360 82 1,205 - Ann Street 8" 2001 100 2101 96,730 82 2,410 - Plank Road 14" 2001 100 2101 875,800 82 21,817 - Otter Street 8" 2001 100 2101 24,180 82 602 - Front Street 14" 2001 100 2101 25,760 82 642 - Water Street 10" 2001 100 2101 99,880 82 2,488 - King Street 8" 2001 100 2101 96,730 82 2,410 - Plank Road 10" 2001 100 2101 49,940 82 1,244 - Walnut Street 8" 2001 100 2101 96,730 82 2,410 - North Street 8" 2001 100 2101 48,360 82 1,205 - Chapel Street 8" 2001 100 2101 145,090 82 3,614 - Elizabeth Street 8" 1985 100 2085 181,380 66 4,974 - Watson &Associates Economists Ltd. PAGE B-3 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Table B-2 (Continued) Municipality of Bayham Wastewater Sewers - Valves - Sanitary Mains Replace Total Main Amount to Year Estimated Years until Annual Lifecycle be included Description ment Replacement Installed Life Year Costs Replacement Contribution in 10 year Forecast Victoria Street 8" 1985 100 2085 253,940 66 6,963 - Victoria Street 8" 1985 100 2085 36,280 66 995 - Milton Street 8" 1985 100 2085 36,280 66 995 - Shakespeare Street 8" 1985 100 2085 108,830 66 2,984 - Strachan Street 8" 1985 100 2085 217,660 66 5,969 - Erieus Street 8" 1985 100 2085 145,110 66 3,979 - Robinson Street 8" 1985 100 2085 72,550 66 1,989 - Robinson Street 8" 1985 100 2085 72,550 66 1,989 - Robinson Street 8" 2009 100 2109 47,560 90 1,144 - Union Street 12" 1985 100 2085 23,190 66 636 - Waterloo Street 10" 1985 100 2085 187,300 66 5,136 - Wellington Street 8" 1985 100 2085 36,280 66 995 - Wellington Street 8" 1985 100 2085 145,110 66 3,979 - Pitt Street 8" 1985 100 2085 14,510 66 398 - Pitt Street 8" 1985 100 2085 145,110 66 3,979 - Brock Street 8" 1985 100 2085 72,550 66 1,989 - Chatham Street 14" 2013 100 2113 160,600 94 3,803 - Chatham Street 14" 1985 100 2085 502,360 66 13,775 - Addison Street 8" 1985 100 2085 217,660 66 5,969 - Libbye Street 8" 1985 100 2085 36,280 66 995 - Bridge Street 8" 1985 100 2085 36,280 66 995 - Newton Street 8" 1985 100 2085 36,280 66 995 - Easement West Of Bodsworth Street 8" 1985 100 2085 36,280 66 995 - Bodsworth Street 8" 1985 100 2085 18,140 66 497 - Erieus Street 12" 1985 100 2085 77,280 66 2,119 - Total 20,186,680 517,698 0 Watson &Associates Economists Ltd. PAGE B-4 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 0•Pe Appendix Detailed Bayham Water Rate Calculations Watson &Associates Economists Ltd. PAGE C-1 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 40 elle Table C-1 Municipality of Bayham Water Service Capital Budget Forecast Uninflated$ Budget Forecast Description Total 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Capital Expenditures Air Valves 13,500 13,500 13,500 Pick Up Truck 40,000 20,000 20,000 Studies: - Water Financial Plan 35,000 35,000 35,000 Total Capital Expenditures 48,500 88,500 13,500 20,000 - - 35,000 - - 20,000 - - Table C-2 Municipality of Bayham Water Service Capital Budget Forecast Inflated$ Budget Forecast Description Total 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Capital Expenditures Air Valves 13,500 14,000 14,000 - - - - - - - - - Pick Up Truck - 44,000 - 21,000 - - - - - 23,000 - - Studies: Water Financial Plan 35,000 39,000 - - - - 39,000 - - - - - Total Capital Expenditures 48,500 97,000 14,000 21,000 - - 39,000 Or - 23,000 - - Capital Financing Provincial/Federal Grants - Development Charges Reserve Fund - - - - - - - - - - - - Non-Growth Related Debenture Requirements - - - - - - - - - - - - Growth Related Debenture Requirements - - - - - - - - - - - - Operating Contributions - - - - - - - - - - - - Lifecycle Reserve Fund - - - - - - - - - - - - Water Reserve 48,500 97,000 14,000 21,000 - - 39,000 - - 23,000 - - Total Capital Financing 48,500 97,000 14,000 21,000 - - 39,000 -rim - 23,000 - - Table C-3 Municipality of Bayham Water Service Schedule of Non-Growth Related Debenture Repayments Inflated$ Debenture Principal Forecast Year (Inflated) 020 ' 2022 T 2023 2024 2025 2026 2027 2028 2029 2020 - - - - - - - - - - 2021 - - - - - - - - - 2022 - - - - - - - - 2023 - - - - - - - 2024 - - - - - - 2025 - - - - - 2026 - - - - 2027 - - - 2028 - - 2029 - Total Annual Debt Charges - - - - - - - - - - - Table C-4 Municipality of Bayham Water Service Water Reserves/Reserve Funds Continuity Inflated$ Description 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Opening Balance 721,260 808,101 939,807 1,017,994 1,096,833 1,170,242 1,178,213 1,253,114 1,321,451 1,358,781 1,410,326 Transfer from Operating(Bayham System) 127,766 119,266 71,342 65,602 58,903 51,526 43,232 35,509 27,006 17,477 6,978 Transfer from Operating(Richmond System) 7,730 8,013 7,885 7,731 7,560 7,343 7,097 6,917 6,681 6,415 6,123 Transfer to Capital(Bayham System) 48,500 14,000 21,000 - - 39,000 - - 23,000 - - Transfer to Capital(Richmond System) 16,000 - - 16,000 16,000 35,000 - - - - - Transfer to Operating - - - - - - - - - - - Closing Balance 792,256 921,380 998,034 1,075,327 1,147,296 1,155,111 1,228,543 1,295,540 1,332,138 1,382,673 1,423,427 Interest 15,845 18,428 19,961 21,507 22,946 23,102 24,571 25,911 26,643 27,653 28,469 Watson &Associates Economists Ltd. PAGE C-2 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Table C-5 Municipality of Bayham Water Services Operating Budget Forecast Inflated$ Budget Forecast Description 2019 020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Expenditures Operating Costs Salaries&Wages 65,200 66,504 67,800 69,200 70,600 72,000 73,400 74,900 76,400 77,900 79,500 Statutory Benefits 7,296 7,442 7,600 7,800 8,000 8,200 8,400 8,600 8,800 9,000 9,200 Non-Statutory Benefits 27,851 28,408 29,000 29,600 30,200 30,800 31,400 32,000 32,600 33,300 34,000 One Call Locates 2,500 2,600 2,700 2,800 2,900 3,000 3,100 3,200 3,300 3,400 3,500 Supplies 2,500 2,600 2,700 2,800 2,900 3,000 3,200 3,400 3,600 3,800 4,000 Tools and Equipment 650 675 700 700 700 700 700 700 700 700 700 Lab Fees 5,500 5,800 5,900 6,000 6,100 6,200 6,300 6,400 6,500 6,600 6,700 Utilities 2,467 2,541 2,700 2,800 2,900 3,000 3,200 3,400 3,600 3,800 4,000 Association Fees 900 950 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Auditing Fees 3,900 4,000 4,100 4,200 4,300 4,400 4,500 4,600 4,700 4,800 4,900 System Maintenance 12,000 14,000 14,300 14,600 14,900 15,200 15,500 15,800 16,100 16,400 16,700 Vehicle Maintenance 700 775 800 800 800 800 800 800 800 800 800 Insurance 830 872 900 900 900 900 900 900 900 900 900 Legal Fees 500 550 600 600 600 600 600 600 600 600 600 Truck water distribution 4,590 4,700 4,800 4,900 5,000 5,100 5,200 5,300 5,400 5,500 5,600 Training&Education 2,500 2,600 2,700 2,800 2,900 3,000 3,100 3,200 3,300 3,400 3,500 Licenses 501 151 200 200 200 200 200 200 200 200 200 Conference&Seminars 2,400 2,500 2,600 2,700 2,800 2,900 3,000 3,100 3,200 3,300 3,400 Telephone 2,300 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 Sundry 100 100 100 100 100 100 100 100 100 100 100 Water Quality Management 4,400 4,500 4,600 4,700 4,800 4,900 5,000 5,100 5,200 5,300 5,400 Primary and Secondary Water System Costs 458,598 478,433 499,615 521,018 543,557 567,051 591,539 617,063 643,665 671,392 700,289 Administrative Overhead 5,700 5,750 5,900 6,000 6,100 6,200 6,300 6,400 6,500 6,600 6,700 Water adjustments 4,300 4,350 4,400 4,500 4,600 4,700 4,800 4,900 5,000 5,100 5,200 Sub Total Operating 618,183 643,201 668,115 693,118 719,257 746,351 774,639 804,063 834,565 866,292 899,289 Capital-Related Existing Debt(Principal)-Growth Related Existing Debt(Interest)-Growth Related New Growth Related Debt(Principal) - - - - - - - - -New Growth Related Debt(Interest) - - - - - - - - - - Existing Debt(Principal) -Non-Growth Related Existing Debt(Interest) -Non-Growth Related New Non-Growth Related Debt(Principal) - - - - - - - - - - New Non-Growth Related Debt(Interest) - - - - - - - - - - Transfer to Capital - - - - - - - - - - - Transfer to Capital Reserve 127,766 119,266 71,342 65,602 58,903 51,526 43,232 _ 35,509 27,006 17,477 6,978 Sub Total Capital Related 127,766 119,266 71,342 65,602 58,903 51,526 43,232 35,509 27,006 17,477 6,978 Total Expenditures I M 745,949 762,467 739,457 758,720 778,160 ,797,876 817,871 839,572 861,571 883,769 906,268 Revenues Base Charge 125,892 128,900 132,250 135,729 139,241 142,885 146,664 150,478 154,428 158,414 162,540 Water Meters 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Water Connection Chgs 6,000 5,585 5,585 5,585 5,585 5,585 5,585 5,585 5,585 5,585 5,585 Water Services Permit fee 300 400 410 420 430 440 450 460 470 480 490 Water Penalties 15,000 15,000 15,300 15,600 15,900 16,200 16,500 16,800 17,100 17,400 17,700 Landowners Debenture Payments 42,000 42,000 - - - - - - - - - Sundry - - - - - - - - - - - Other Revenue - - - - - - - - - - Contributions from Development Charges Reserve Fund - - - - - - - - - - - Contributions from Reserves/Reserve Funds - - - - - - - - - - Total Operating Revenue 193,885 155,545 159,334 163,156 167,110 171,199 175,323 179,583 183,879 188,315 Water Billing Recovery-Total 568,582 583,912 599,386 615,004 630,766 646,672 664,249 681,988 699,890 717,953 Table C-6 Municipality of Bayham Water Services Water Rate Forecast Inflated$ Description 2019 Budget 2020 I 2021 ' 2022 2023 2024 2025 2026 2027 2028 2029 Total Water Billing Recovery 554,757 568,582 583,912 599,386 615,004 630,766 646,672 664,249 681,988 699,890 717,953 Total Volume(m3) 146,761 147,301 148,201 149,101 150,001 150,901 151,801 152,701 153,601 154,501 155,401 Constant Rate • 3.78 3.86 3.94 4.02 4.10 4.18 4.26 4.35 4.44 4.53 4.62 Annual Percentage Change 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% Watson &Associates Economists Ltd. PAGE C-3 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 0 Appendix Detailed Richmond Water Rate Calculations Watson &Associates Economists Ltd. PAGE D-1 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx 40 elle Table D-1 Municipality of Bayham Water Service-Richmond System Capital Budget Forecast Uninflated$ Description Budget Forecast Total 2019 2020 '21 2022 2023 2024 2025 2026 2027 2028 2029 Capital Expenditures Equipment-Richmond 45,000 15,000 15,000 15,000 Studies: Richmond Well Review 16,000 16,000 16,000 Total Capital Expenditures 16,000 61,000 - - 15,000 15,000 31,000 - - - - - Table D-2 Municipality of Bayham Water Service-Richmond System Capital Budget Forecast Inflated$ Budget Total Forecast 2019 2022 2023 2024 2025 2026 2027 2028 Capital Expenditures Equipment-Richmond - 49,000 - - 16,000 16,000 17,000 - - - - - Studies: Richmond Well Review 16,000 18,000 - - - - 18,000 - - - - - Total Capital Expenditures 16,000 67,000 - - 16,000 16,000 35,000 - - -I - - Capital Financing Provincial/Federal Grants - Development Charges Reserve Fund - - - - - - - - - - - - Non-Growth Related Debenture Requirements - - - - - - - - - - - - Growth Related Debenture Requirements - - - - - - - - - - - - Operating Contributions - - - - - - - - - - - - Lifecycle Reserve Fund - - - - - - - - - - - - Water Reserve 16,000 67,000 - - 16,000 16,000 35,000 - - - - - Total Capital Financing 16,000 67,000 - - 16,000 16,000 35,000 - - - - - Table D-3 Municipality of Bayham Water Service-Richmond System Schedule of Non-Growth Related Debenture Repayments Inflated$ Debenture 2019 Princip Forecast Year (Inflated)2021 2023 2024 2025 2026 2027 2028 2029 2020 - - - - - - - - - 2021 - - - - - - - - - 2022 - - - - - - - - 2023 - - - - - - - 2024 - - - - - - 2025 - - - - - 2026 - - - - 2027 - - - 2028 - - 2029 - Total Annual Debt Charges - - - _ Table D-4 Municipality of Bayham Water Service-Richmond System Water Reserves Continuity Inflated$ Description 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Opening Balance 721,260 808,101 939,807 1,017,994 1,096,833 1,170,242 1,178,213 1,253,114 1,321,451 1,358,781 1,410,326 Transfer from Operating(Bayham System) 127,766 119,266 71,342 65,602 58,903 51,526 43,232 35,509 27,006 17,477 6,978 Transfer from Operating(Richmond System) 7,730 8,013 7,885 7,731 7,560 7,343 7,097 6,917 6,681 6,415 6,123 Transfer to Capital(Bayham Sytem) 48,500 14,000 21,000 - - 39,000 - - 23,000 - - Transfer to Capital(Richmond System) 16,000 - - 16,000 16,000 35,000 - - - - - Transfer to Operating - - - - - - - - - - - Closing Balance ' • MIM 792,256 921,380 998,034 1,075,327 1,147,296 1,155,111 1,228,543 1,295,540 1,332,138 1,382,673 1,423,427 Interest 15,845 18,428 19,961 21,507 22,946 23,102 24,571 25,911 26,643 27,653 28,469 Watson &Associates Economists Ltd. PAGE D-2 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Table D-5 Municipality of Bayham Water Service-Richmond System Operating Budget Forecast Inflated$ Bu Forecast Description 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Expenditures Operating Costs Richmond Water Salary&Wages 30,500 30,870 31,490 32,120 32,760 33,420 34,090 34,770 35,470 36,180 36,900 Richmond Water Statutory Benefits 2,420 2,470 2,520 2,570 2,620 2,670 2,720 2,770 2,830 2,890 2,950 Richmond Water Non-Statutory Benefits 1,365 1,390 1,420 1,450 1,480 1,510 1,540 1,570 1,600 1,630 1,660 One Call Locates 550 580 590 600 610 620 630 640 650 660 670 Source Water Protection 3,500 3,500 3,570 3,640 3,710 3,780 3,860 3,940 4,020 4,100 4,180 Richmond Water Supplies 3,400 3,400 3,570 3,750 3,940 4,140 4,350 4,570 4,800 5,040 5,290 Tools and Equipment 300 330 340 350 360 370 380 390 400 410 420 Richmond Water Lab fees 4,600 4,750 4,850 4,950 5,050 5,150 5,250 5,360 5,470 5,580 5,690 Richmond Water Utilities 4,774 4,920 5,170 5,430 5,700 5,990 6,290 6,600 6,930 7,280 7,640 Property Taxes 2,000 2,100 2,140 2,180 2,220 2,260 2,310 2,360 2,410 2,460 2,510 Association Fees 250 280 290 300 310 320 330 340 350 360 370 Water Quality Management 2,800 2,900 2,960 3,020 3,080 3,140 3,200 3,260 3,330 3,400 3,470 Richmond Water System Maintenance 2,300 2,400 2,450 2,500 2,550 2,600 2,650 2,700 2,750 2,810 2,870 Equipment Maintenance 3,000 3,100 3,160 3,220 3,280 3,350 3,420 3,490 3,560 3,630 3,700 Vehicle Maintenance 300 350 360 370 380 390 400 410 420 430 440 Truck Richmond 3,152 3,210 3,270 3,340 3,410 3,480 3,550 3,620 3,690 3,760 3,840 Training&Education 800 1,000 1,020 1,040 1,060 1,080 1,100 1,120 1,140 1,160 1,180 Licenses 450 - - - - - - - - - - Conferences&Seminars 600 700 710 720 730 740 750 770 790 810 830 Richmond WaterAmtelecom 1,400 1,450 1,480 1,510 1,540 1,570 1,600 1,630 1,660 1,690 1,720 Administrative Overhead - - - - - - - - - - - Sub Total Operating 68,461 69,700 71,360 73,060 74,790 76,580 78,420 80,310 82,270 84,280 86,330 Capital-Related Existing Debt(Principal)-Growth Related Existing Debt(Interest)-Growth Related New Growth Related Debt(Principal) - - - - - - - - - - New Growth Related Debt(Interest) - - - - - - - - - - Existing Debt(Principal) -Non-Growth Related Existing Debt(Interest) -Non-Growth Related New Non-Growth Related Debt(Principal) - - - - - - - - - - New Non-Growth Related Debt(Interest) - - - - - - - - - - Transfer to Capital - - - - - - - - - - - Transfer to Capital Reserve 7,730 8,013 7,885 7,731 7,560 7,343 7,097 6,917 6,681 6,415 6,123 Sub Total Capital Related 7,730 8,013 7,885 7,731 7,560 7,343 7,097 6,917 6,681 01/111111, Total Expenditures * 76,191 77,713 179,245 80,791 82,350 83,923 85,517 87,227 88,951 • 90,695 92,453 Revenues Base Charge Revenue 34,911 35,609 36,320 37,045 37,784 38,537 39,309 40,096 40,896 41,717 42,552 Landowner Debenture Payments 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Source Water Revenue - - - - - - - - - - - Other Revenue - - - - - - - - - - Contributions from Development Charges Reserve Fund - - - - - - - - - - - Contributions from Reserves/Reserve Funds - - - - - - - - - - - Total Operating Revenue 37,411 38,109 38,820 39,545 40,284 41,037 41,809 42,596 43,396 44,217 45,052 Water Billing Recovery-Total 38,779 39,604 40,424 41,245 42,066 42,887 43,708 44,631 45,554 46,478 47,401 Table D-6 Municipality of Bayham Water Service-Richmond System Water Rate Forecast Inflated$ Description 2019 iMiirrl 7 2022 2023 2024 2025 2026 2027 2028 2029 Total Water Billing Recovery 38,779 39,604 40,424 41,245 42,066 42,887 43,708 44,631 45,554 46,478 47,401 Total Volume(m3) 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 10,260 Constant Rate 3.94 4.02 Annual Percentage Change 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% Watson &Associates Economists Ltd. PAGE D-3 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx Appendix Detailed Wastewater Rate Watson &Associates Economists Ltd. PAGE E-1 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx (I Table E-1 Municipality of Bayham Wastewater Service Capital Budget Forecast Uninflated$ Description Budget Total - MI Fore 2019 2020 MI 2022 2023 2024 11M 2026 2027 2028 2029 Capital Expenditures STP Energy Upgrades 282,500 - Pump Station Check Valves 10,000 20,000 10,000 10,000 Pump Equipment 40,000 200,000 40,000 40,000 40,000 40,000 40,000 New Pumps 125,000 375,000 125,000 125,000 125,000 SCADA Packs 60,000 - _ Pick Up Truck 40,000 20,000 20,000 Total Capital Expenditures 517,500 635,000 175,000 195,000 165,000 40,000 40,000 - - 20,000 - - Table E-2 Municipality of Bayham Wastewater Service Capital Budget Forecast Inflated$ Description Budget Forecast 2019 2021 2022 2023 2024 2025 2026 2027 2028 2029 Capital Expenditures STP Energy Upgrades 282,500 - - - - - - - - - - - Pump Station Check Valves 10,000 20,000 10,000 10,000 - - - - - - - - Pump Equipment 40,000 212,000 41,000 42,000 42,000 43,000 44,000 - - - -New Pumps 125,000 391,000 128,000 130,000 133,000 - - - - - - - SCADA Packs 60,000 - - - - - - - - - - - Pick Up Truck - 44,000 - 21,000 - - - - - 23,000 - - Total Capital Expenditures 517,500 667,000 179,000 203,000 175,000 43,000 44,000 - Capital Financing Provincial/Federal Grants - Development Charges Reserve Fund - - - - - - - - - - - - Non-Growth Related Debenture Requirements - - - - - - - - - - - - Growth Related Debenture Requirements - - - - - - - - - - - - Operating Contributions - - - - - - - - - - - - Lifecycle Reserve Fund - - - - - - - - - - - - Wastewater Reserve 517,500 667,000 179,000 203,000 175,000 43,000 44,000 - - 23,000 - - Total Capital Financing M 517,500 1 667,000 179,000 203,000 175,000 43,000 41Mill - Mail Table E-3 Municipality of Bayham Wastewater Service Schedule of Non-Growth Related Debenture Repayments Inflated$ Debenture019 Principal Forecast Year (Inflated) 20 2023 2024 2025.- 2029 2020 - - - - - - 2021 - - - - - - - - - 2022 - - - - - - - - 2023 - - - - - - - 2024 - - - - - - 2025 - - - - - 2026 - - - - 2027 - - - 2028 - - 2029 - Total Annual Debt Charges - - - - - - - - - MEINr - Table E-4 Municipality of Bayham Wastewater Service Wastewater Reserve Funds Continuity Inflated$ Description 2019 2022 2026 2027 2028 2029 Opening Balance 2,732,377 2,732,377 2,933,651 3,110,617 3,315,454 3,654,307 3,993,758 4,379,231 4,766,278 5,131,036 5,519,697 Transfer from Operating 335,800 322,751 318,973 314,828 310,200 305,142 299,605 293,591 287,149 280,432 273,088 Transfer to Capital 517,500 179,000 203,000 175,000 43,000 44,000 - - 23,000 - - Transfer to Operating - - - - - - - - - - - Closing Balance 2,678,801 2,876,129 3,049,625 3,250,445 3,582,654 3,915,449 4,293,364 4,672,822 5,030,427 5,411,468 5,792,785 Interest 53,576 57,523 60,992 65,009 71,653 78,309 85,867 93,456 100,609 108,229 115,856 Watson &Associates Economists Ltd. PAGE E-2 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx '.''., ) i:.:: Table E-5 Municipality of Bayham Wastewater Services Operating Budget Forecast Inflated$ Budget Description 2019 MIIM=M=IMIL 2027 2028 2029 Expenditures Expenditures-Administrative Salaries&Wages 218,611 222,983 227,400 231,900 236,500 241,200 246,000 250,900 255,900 261,000 266,200 Statutory Benefits 21,000 21,420 21,800 22,200 22,600 23,100 23,600 24,100 24,600 25,100 25,600 Non Statutory Benefits 25,000 25,500 26,000 26,500 27,000 27,500 28,100 28,700 29,300 29,900 30,500 Clothing Allowance 806 856 900 900 900 900 900 900 900 900 900 Man Hours One Call 4,100 4,182 4,300 4,400 4,500 4,600 4,700 4,800 4,900 5,000 5,100 Advertising - - - - - - - - - - - Association&Mem Fees 625 675 700 700 700 700 700 700 700 700 700 Auditing Fees 3,900 3,975 4,100 4,200 4,300 4,400 4,500 4,600 4,700 4,800 4,900 Insurance 6,945 7,292 7,400 7,500 7,700 7,900 8,100 8,300 8,500 8,700 8,900 Training&Education 3,300 3,500 3,600 3,700 3,800 3,900 4,000 4,100 4,200 4,300 4,400 Licences 300 325 300 300 300 300 300 300 300 300 300 Conferences&Seminars 3,400 3,500 3,600 3,700 3,800 3,900 4,000 4,100 4,200 4,300 4,400 Travel 300 325 300 300 300 300 300 300 300 300 300 Telephone&Internet 7,800 8,025 8,200 8,400 8,600 8,800 9,000 9,200 9,400 9,600 9,800 Sundry 100 100 100 100 100 100 100 100 100 100 100 Administrative Overhead 10,000 10,750 11,000 11,200 11,400 11,600 11,800 12,000 12,200 12,400 12,600 Writeoffs - - - - - - - - - - - Expenditures-Treatment Plant Lab Fees 11,000 11,550 11,800 12,000 12,200 12,400 12,600 12,900 13,200 13,500 13,800 Chemicals 8,200 9,000 9,500 10,000 10,500 11,000 11,600 12,200 12,800 13,400 14,100 Utilities Plant 89,250 91,928 96,500 101,300 106,400 111,700 117,300 123,200 129,400 135,900 142,700 Supplies-Plant 2,000 2,500 2,600 2,700 2,800 2,900 3,000 3,200 3,400 3,600 3,800 Property taxes 5,200 5,300 5,400 5,500 5,600 5,700 5,800 5,900 6,000 6,100 6,200 Building/Plant Maintenance 9,000 9,000 9,200 9,400 9,600 9,800 10,000 10,200 10,400 10,600 10,800 EquipmentMtce-Plant 16,500 17,000 17,300 17,600 18,000 18,400 18,800 19,200 19,600 20,000 20,400 Grounds Maintenance 2,800 2,900 3,000 3,100 3,200 3,300 3,400 3,500 3,600 3,700 3,800 Sludge Haulage/Disposal 18,000 18,750 19,100 19,500 19,900 20,300 20,700 21,100 21,500 21,900 22,300 Odour Control (septage) - - - - - - - - - - - Expenditures-Collection System Trucks 3,500 3,650 3,700 3,800 3,900 4,000 4,100 4,200 4,300 4,400 4,500 Supplies-Collection 1,300 1,500 1,600 1,700 1,800 1,900 2,000 2,100 2,200 2,300 2,400 Utilities-Collection System 31,827 32,250 33,900 35,600 37,400 39,300 41,300 43,400 45,600 47,900 50,300 Odour Control 27,000 27,750 28,300 28,900 29,500 30,100 30,700 31,300 31,900 32,500 33,200 System Maintenance 26,000 27,000 27,500 28,100 28,700 29,300 29,900 30,500 31,100 31,700 32,300 Vehicle Maintenance 1,600 1,750 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 Sub Total Operating 559,364 575,236 590,900 607,000 623,800 641,100 659,100 677,800 697,000 716,700 737,100 Capital-Related Existing Debt(Principal)-Growth Related Existing Debt(Interest)-Growth Related New Growth Related Debt(Principal) - - - - - - - - -New Growth Related Debt(Interest) - - - - - - - - - - EAsting Debt(Principal) -Non-Growth Related Existing Debt(Interest) -Non-Growth Related New Non-Growth Related Debt(Principal) - - - - - - - - - - New Non-Growth Related Debt(Interest) - - - - - - - - - - Transfer to Capital - - - - - - - - - - - Transfer to Capital Reserve 335,800 322,751 318,973 314,828 310,200 305,142 299,605 293,591 287,149 280,432 273,088 Sub Total Capital Related 335,800 322,751 318,973 314,828 310,200 305,142 299,605 293,591 287,149 280,432 273,088 Total Expenditures Il 895,164 897,988 909,873 921,828 934,000 946,242 958,705 971,391 984,149 997,132 1,010,188 Revenues Flat Rate Revenue Sundry Revenue 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Sewer Connection Charges 10,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Sewer Penalties 4,500 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Landowner Debenture Payments 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Other Revenue - - - - - - - - - Contributions from Development Charges Reserve Fund - - - - - - - - - - - Contributions from Reserves/Reserve Funds - - - - - - - - - - - Total Operating Revenue 65,700 58,200 58,200 58,200 58,200 58,200 58,200 58,200 58,200 58,200 58,200 Wastewater Billing Recovery-Total 829,464 839,788 851,673 863,628 875,800 888,042 900,505 913,191 925,949 938,932 951,988 Table E-6 Municipality of Bayham Wastewater Services Wastewater Rate Forecast Inflated$ Description 2019 Budget 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Total Wastewater Billing Recovery 829,464 839,788 851,673 863,628 875,800 888,042 900,505 913,191 925,949 938,932 951,988 Total Customers 1,233 1,236 1,241 1,246 1,251 1,256 1,261 1,266 1,271 1,276 1,281 Annual Flat Rate 672.72 679.44 686.28 693.12 700.08 707.04 714.12 721.32 728.52 735.84 743.16 Monthly Flat Rate 56.06 56.62 57.19 57.76 58.34 58.92 59.51 60.11 60.71 61.32 61.93 Annual Percentage Change 1% 1% 1% 1% 1% 1% 1% 1% 1% 1% Watson &Associates Economists Ltd. PAGE E-3 H:\Bayham\2019 W&WW Rate Study and O.Reg\Reports\Report.docx THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, June 6, 2019 7:00 p.m. 6:30 p.m. — Committee of Adjustment - Berschl 8:00 p.m. — Court of Revision — Hildebrandt Drain PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL DRAINAGE SUPERINTENDENT BILL KNIFTON ROAD OPERATIONS SUPERVISOR STEVE ADAMS MANGER OF CAPITAL PROJECTS WATER I WASTEWATER ED ROLOSON 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Froese declared a conflict of interest and general nature thereof in regard to Items 10.2-A and 12-E as he is part owner of Froese Vegetables. Councillor Froese vacated his chair during the debate and did not take part in discussion or vote on the items. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS A. Deputy Mayor Weisler re recognition of D-Day and thanked those involved for their service. B. Mayor Ketchabaw announced Councillor Chilcott participated and was second place in the cross cut saw challenge at Edison Fest. 5. DELEGATIONS None 2019 Council Minutes June 6, 2019 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held May 16, 2019 B. Committee of Adjustment held May 16, 2019 re Sandytown Retirement Home Inc. C. Committee of Adjustment held May 16, 2019 re G & A Teichroeb D. Public Meeting held May 16, 2019 re Hildebrandt Drain E. Court of Revision held May 16, 2019 re Soper Road Drain Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the minutes of the Regular Meeting held May 16, 2019, Committee of Adjustment held May 16, 2019 re Sandytown Retirement Home Inc., Committee of Adjustment held May 16, 2019 re G & A Teichroeb, Public Meeting held May 16, 2019 re Hildebrandt Drain and Court of Revision held May 16, 2019 re Soper Road Drain be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Court of Revision Disposition re Soper Road Drain B. Notice of Court of Revision re Hildebrandt Drain C. Notice of Committee of Adjustment Decision re Sandytown Retirement Home Inc 2 2019 Council Minutes June 6, 2019 D. Notice of Committee of Adjustment Decision re G & A Teichroeb E. Notice of Public Meeting re Proposed Minor Variance — Berschl F. Notice of Public Meeting re Amendments to the Elgincentives Community Improvement Plan G. Notice of Public Meeting re Proposed Zoning By-Law Amendment— 1841449 Ontario Inc. Pedro Dyck, 7855 Plank Road H. Notice of Public Meeting re Proposed Zoning By-Law Amendment— 1841449 Ontario Inc. Pedro Dyck, 6978 Plank Road I. Notice of Public Meeting re Proposed Zoning By-Law Amendment— Robert, Andrew and John Lama, 12 Elizabeth Street, Port Burwell Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence items 10.1.1-A— 10.1.1-I be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-36/19 by Margaret Underhill, Deputy Clerk1Planning Coordinator re Application for Amendment to Site Plan Agreement— By-Law No. 2019-054 — Froese Vegetables Inc. Councillor Froese declared a conflict of interest and general nature thereof in regard to Items 10.2-A and 12-E as he is part owner of Froese Vegetables. Councillor Froese vacated his chair during the debate and did not take part in discussion or vote on the items. Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Staff Report DS-36/19 regarding the Site Plan Agreement with Froese Vegetables Inc. be received for information; AND THAT By-law 2019-054 being a by-law to amend By-law 2015-041 be presented to Council for enactment. CARRIED B. Report DS-38/19 by Margaret Underhill, Deputy Clerk1Planning Coordinator re Consent Application E30/19 McCord Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report DS-38/19, as amended, regarding Consent Application E30/19 McCord be 3 2019 Council Minutes June 6, 2019 received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E30/19 be granted subject to the following conditions: 1. Mobile Home, small shed and septic system be removed from the retained parcel 2. Rezoning of both the severed and retained parcels 3. Planning Report fee payable to the municipality 4. Digital Copy of the final survey provided to the municipality CARRIED C. Report DS-39/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Application for Site Plan Agreement— By-Law No. 2019-057 —Thames Valley District School Board Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Staff Report DS-39/19 regarding the Site Plan Agreement with Thames Valley District School Board be received for information; AND THAT By-law 2019-057 being a by-law to approve a site plan agreement between the Municipality of Bayham and Thames Valley District School Board be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Oxford County re Notice of Study Completion Oxford County Transportation Master Plan B. County of Elgin re Notice to Destroy Weeds — 2019 C. County of Elgin draft minutes of meeting held May 21, 2019 D. Elgin Group Police Services Board re Increased Speed Limits on 400 Series Highways E. Township of The Archipelago re Bill 108 F. Town of Aurora Bill 108 G. County of Grey re Bill 108 H. Town of Halton Hills re Bill 108 I. City of Markham re Bill 108 J. Town of Fort Frances re Funding Cuts to Ontario Library Services - North 4 2019 Council Minutes June 6, 2019 K. Courageous Companions re Courageous K9 Magazine L. Premier of Ontario re fiscal challenges M. Notice of Road Closure Bayham Norfolk Boundary Road Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT correspondence items 11.1.1-A— 11.1.1-M be received for information. CARRIED 11.1.2 Requiring Action A. Elgin Group Police Services Board re Community Safety and Well Being Plan for Elgin County Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence from Elgin Group Police Services Board re Community Safety and Well Being Plan for Elgin County be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham supports working collaboratively on a joint Community Safety and Well Being Plan; AND THAT the County of Elgin Chief Administrative Officer, Julie Gonyou, lead the process on behalf of the constituent municipalities represented by the Police Services Board. CARRIED 11.2 Reports to Council 12. BY-LAWS A. By-Law No. 2019-037 Being a provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Soper Road Drain (This by-law follows the recommendation in Report DS-31/19 by Bill Knifton, Chief Building OfficiallDrainage Superintendent during the Court of Revision of May 16, 2019) Third and Final Reading B. By-Law No. 2019-051 Being a by-law to authorize the execution of a sewer services development agreement between Martin Dyck and the Municipality of Bayham (This by-law follows the recommendation in Report D2005-016 and Development Agreement By-Law No. 2005-030 at the regular meeting of April 21, 2005) C. By-Law No. 2019-052 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Johnston Bros. (Bothwell) Ltd. for supplying, hauling, mixing and stacking winter sand for the 2019-2020 winter season 5 2019 Council Minutes June 6, 2019 D. By-Law No. 2019-053 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and QuaeNet Canada Inc. for the placement of a Communication Tower at the property known as 8354 Plank Road (This by-law follows the recommendation in Report CAO-24/19 by Paul Shipway, CAOICIerk during the regular meeting of April 4, 2019) E. By-Law No. 2019-054 Being a by-law to authorize an amendment to By-Law No. 2015- 041, being a by-law authorizing a site plan agreement between Froese Vegetables Inc. and the Corporation of the Municipality of Bayham (This by-law follows the recommendation in Report DS-36/19 by Margaret Underhill, Deputy ClerklPlanning Coordinator at the regular meeting of June 6, 2019) F. By-Law No. 2019-055 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Capreit Apartments Inc. G. By-Law No. 2019-056 Being a by-law to authorize the execution of a lease agreement between the Municipality of Bayham and Sandytown Retirement Home Inc. (This by-law follows the recommendation in Report DS-34/19 during the regular meeting of May 16, 2019) H. By-Law No. 2019-057 Being a by-law to authorize the execution of a site plan agreement between Thames Valley District School Board and the Corporation of the Municipality of Bayham (This by-law follows the recommendation in Report DS-39/19 by Margaret Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of June 6, 2019) Councillor Froese declared a conflict of interest and general nature thereof in regard to Items 10.2-A and 12-E as he is part owner of Froese Vegetables. Councillor Froese vacated his chair during the debate and did not take part in discussion or vote on the items. Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT By-Laws No. 2019-051, 2019-052, 2019-053, 2019-054, 2019-055, 2019-056 and 2019-057 be read a first, second and third time and finally passed. CARRIED Moved by: Councillor Froese Seconded by: Councillor Donnell THAT By-Law No. 2019-037 be read a third and final time and finally passed. CARRIED 13. UNFINISHED BUSINESS A. Deputy Mayor Weisler inquired about SWIFT funding for Elgin County. Mayor Ketchabaw advised nothing has been announced at this time. B. Mayor Ketchabaw provided an update following the recent SCOR meeting. 6 2019 Council Minutes June 6, 2019 14. OTHER BUSINESS A. 1987 Champion Grader Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT pursuant to the Procurement By-Law No. 2015-030 staff be delegated authority to surplus the 1987 Champion Grader, at or above reserve bid value of$15,000, in the where is, as is condition, via: • Direct sale • Auction services; AND THAT proceeds of sale be allocated to the Public Works Equipment Reserve. CARRIED Council recessed for a break at 7:50 p.m. and reconvened at 8:02 p.m. 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-058 Being a by-law to confirm all actions of Council Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Confirming By-Law No. 2019-058 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 8:10 p.m. CARRIED MAYOR CLERK 7 COMMITTEE OF ADJUSTMENT MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, June 6, 2019 6:30 p.m. COMMITTEE MEMBERS PRESENT: ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAOICLERK PAUL SHIPWAY SECRETARY/TREASURER MARGARET UNDERHILL ROAD OPERATIONS SUPERVISOR STEVE ADAMS SIGNED IN ATTENDEES: Robert Berschl 1. CALL TO ORDER Secretary/Treasurer, M. Underhill called the meeting to order at 6:30 p.m. and asked for those in attendance for this meeting to sign in at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. APPLICATIONS A. Minor Variance Application A-02/19 Berschl PURPOSE Request to grant relief from the Zoning By-law regulations in Section 10.9.1 Minimum Side Yard Width to permit a setback of 1.2 m (4.0 feet) whereas 1.7 m (5.6 feet) is the required minimum setback for an attached garage; and Section 4.26 Permitted Encroachments in Yards for open decks in the side yard of 0.3 m (1 foot) whereas the required minimum setback to any lot line in the side yard is 1.2 m (4.0 feet). The variances are needed to permit the construction of a garage, carport and rear deck attached to the existing dwelling in the Village Residential (R1) Zone, located on the east side of Chatham Street south of Cowper Street, known as 28 Chatham Street in Port Burwell. EFFECT Permit the construction of: an extension to an existing deck; a new garage; a new carport attached to the garage; and a breezeway connecting the existing dwelling to the proposed garage. 2019 Committee of Adjustment Minutes June 6, 2019 Application A-02/19 Berschl 4. STAFF PRESENTATION A. Report DS-37/19 by Margaret Underhill, Secretary/Treasurer Committee of Adjustment re Committee of Adjustment Minor Variance —A-02/19 Berschl, 28 Chatham Street, Port Burwell Secretary/Treasurer M. Underhill presented Report DS-37/19 and advised no public submissions were received. 5. PRESENTATIONS BY APPLICANT/AGENT None. 6. PUBLIC SUBMISSIONS None. 7. COMMITTEE QUESTIONS AND DISCUSSION None. 8. DECISION OF COMMITTEE (Motions) Moved by: V. Donnell Seconded by: R. Weisler THAT the Committee of Adjustment Secretary-Treasurer's report DS-37/19 regarding the Berschl minor variance be received; AND THAT the Committee of Adjustment considered all written and oral submissions received on this application, the effect of which helped the committee to make an informed decision; AND WHEREAS the Committee agrees that the proposed variance as presented meets Section 45.1(1) of the Planning Act and is considered minor; THEREFORE application A-02/19, pursuant to Section 45 of the Planning Act for minor variance, is granted to allow relief from Municipality of Bayham Zoning By-law Z456-2003: • Section 10.9.1 Minimum Side Yard Width of 1.2 metres (4.0 feet) whereas 1.7 metres (5.6 feet) is the required minimum setback for an attached two-storey garage; and • Section 4.26 Permitted Encroachments in Yards for open decks in the side yard of 0.3 metre (1 foot) whereas the required minimum setback to any lot line in the side yard is 1.2 metres (4.0 feet). CARRIED 2019 Committee of Adjustment Minutes June 6, 2019 Application A-02/19 Berschl 9. ADJOURNMENT Moved by: S. Chilcott Seconded by: D. Froese THAT the Committee of Adjustment hearing for consideration of Minor Variance Application A- 02/19 be adjourned at 6:36 p.m. AND THAT in accordance with the regulations of the Planning Act, Notices of Decision be circulated by the Secretary/Treasurer accordingly. CARRIED DATE: Secretary/Treasurer Chairman THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COURT OF REVISION MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, June 6, 2019 8:00 p.m. — Hildebrandt Drain PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON SIGNED IN ATTENDEES: None 1. CALL TO ORDER Mayor Ketchabaw called the public meeting to order at 8:02 p.m. and asked those in attendance for the Court of Revision regarding the Hildebrandt Drain to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING A. Hildebrandt Drain Notice of Court of Revision Pursuant to Chapter D17, Section 41 of the Drainage Act the purpose of the Court of Revision is to provide an opportunity for any person or body entitled to receive Notice to appeal their assessment as per Engineers Report#218003 dated March 29, 2019 as prepared by Spriet Associates 4. STAFF PRESENTATION A. Report DS-35/19 by Bill Knifton, Chief Building OfficialiDrainage Superintendent re Hildebrandt Drain 2019 Court of Revision Minutes June 6, 2019 Hildebrandt Drain 5. PUBLIC PARTICIPATION None. 6. DISPOSITION Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the Court of Revision for the Hildebrandt Municipal Drain hereby confirms the assessments as per the Engineer's Report# 218003 dated March 29, 2019. CARRIED 7. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Court of Revision for the Hildebrandt Drain be adjourned at 8:08 p.m. CARRIED MAYOR CLERK A-05/1 9 10.Y11.44 NOTICE OF A PUBLIC MEETING �I�� ��►; CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM °A./„.46-- l'tunity Is.o APPLICANT: 2210064 ONTARIO INC. TAKE NOTICE that the Municipality of Bayham has received a completed application for a proposed Minor Variance (A-05/19). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday June 20th, 2019 at 6:00 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. THE PURPOSE of the variance is to grant relief from Section 5.1 — Permitted Uses in the Agricultural (A1) Zone on a 34.7 ha (85.7 acres) parcel of land located in Part Lots 129 and 130, Concession 7 NTR, on the north side of Heritage Line, east of Toll Gate Road, and known municipally as 56998 and 57064 Heritage Line. THE EFFECT of this variance will permit up to two (2) mobile homes as supplementary farm dwellings on an agricultural lot in accordance with Section 2.1.10 of the Official Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 7th day of June 2019. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham it P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1YO T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill(c�bavham.on.ca W: www.bavham.on.ca SUBJECT LANDS /0) Oi4A�Ey�� . t -- Fgp01 p--.� . - ' GRE_ NUN a o� ij15 m r =1p io , , .ii J� ¢ 3 '�� l ubto 534ttittli i ikE V✓ORINTH �� w '' ' '.. r .. ii i y5336a �' �_— .,EST 66 O. tom.• LINE _, • i,:i0 , - - /:` 141.4, +r _ --CAR .':: / '"'= Z � •N LINE `�`:';:, /" i. 0. Eii, D a' cc ti i;:"a r EI'_' D O,� yy2 3. 0 III!iii;.--.__ _�O s IMF W o�y"Y�Q rcill1:1 V ...- .- L E 7 r I� ORTH .. ' EDEN LINE J I HALL _ 57024 U J. i - ,Ei: rF EDEN: ico —:: iisi SHADY `,r4: u� 52637 €:0 c ,. •� LANE GE 579j5 .3 :,: s RID .3;.' rp Z< ` `�;OTTERGATE LINE SALDWIN , UNE a UNE • PLE GROVE`' i.li i to` i- \ Iii Sa LINE• RICH:4ONI' SPo LAo fISIISSI 9� Oe :RI `T �. UN i 5B338 ?�, 04 O j 2.� - 0 117 5612 iIIt_ m� ir 526 . (/ J I I . . .. N w 1 �43 m STRAFF+I "DV!J LE o VI W O LIN p'f' $ • 0 re 5`707 ONVN € s..—._ ,. 52398 ES_ ' N _. \ f �: ,,� i l 52647 . .!A NE K ,l .\\ Yuili-i-,----i--, 1 i , r I € ii 7`\ 1 0. �� tJ `n ,'. is%0 Q j w 1 57.,.2.11;':,i70'-',-,, 0 ut m o' .cALTO 2 p O'i . 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TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday June 20th, 2019 at 6:00 p.m. in the Municipal Council Chambers, 56169 Heritage Line in Straffordville to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. THE PURPOSE of the variance is to grant relief from Section 5.1 — Permitted Uses in the Agricultural (A1) Zone on a 39.3 ha (97 acres) parcel of land located in Part Lot 24, Concession 5 on the south side of Jackson Line, east of Owl Cage Road, and known municipally as 57057 and 57083 Jackson Line. THE EFFECT of this variance will permit up to three (3) mobile homes as supplementary farm dwellings on an agricultural lot in accordance with Section 2.1.10 of the Official Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 7th day of June 2019. KEY MAP Margaret Underhill MUNICIPALITY OF BAYHAM Planning Coordinator/ Deputy Clerk __ Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1Y0 Telephone: (519) 866-5521 Fax: (519) 866-3884 E: munderhill(d bayham.on.ca 2 r'� oNg W: www.bayham.on.ca _ict HSTNDS �c,,,To I LP ,-- I ._ _-- - . 1 :::.''-'''''.:'C'7'74',' �: t: " z 1 f _S a' 1 1 1 BAR& 1. - l'o'''''' .t- .Nile ,., i 56001 -sA\, Ali:COi �- _> ,Y`�`G�REEN LINE a ''',11:, ;fi` �. y 9 h. 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W :l: CIP/Public Notification INN:YHA/itNOTICE OF A PUBLIC MEETING CONCERNING PROPOSED 4111=i'' AMENDMENTS TO THE ELGINCENTIVES / � COMMUNITY IMPROVEMENT PLAN rl IN THE MUNICIPALITY OF BAYHAM ,JI,o tUnity I •011" APPLICANT: MUNICIPALITY OF BAYHAM TAKE NOTICE that the Municipality of Bayham is initiating proposed amendments to the Elgincentives Community Improvement Plan adopted in 2015. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a statutory public meeting on Thursday, June 20, 2019 at 7:45 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville to consider a proposed Community Improvement Plan pursuant to Section 28 of the PLANNING ACT. THE PURPOSE and EFFECT of this amendment is to add employment and industrial land uses as land uses eligible for financial incentive programs. In addition, financial programs are also proposed for the rehabilitation and redevelopment of brownfield sites (contaminated lands requiring remediation prior to development). The amendment applies to the existing Community Improvement Project Area as designated by By-law No. 2015-059 as it applies to the entire municipality and no key map is provided. The existing Elgincentives Community Improvement Plan for the Municipality of Bayham was adopted in 2015 and provides a framework for encouraging the rehabilitation and improvement of private lands and buildings in key locations throughout the municipality. The Community Improvement Plan provides policies that enable Council to offer financial incentives to private property owners, which currently apply to commercial, mixed-use, and tourism-related land uses. These incentives are intended to encourage property owners to improve the appearance of their lands and buildings, which ultimately benefit residents and visitors within the Municipality of Bayham. THE EFFECT of this amendment will enable Council to offer financial incentives to private property owners in the entire municipality for the improvement of private employment, industrial and brownfields lands. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendments. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the amendments are adopted, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-laws are passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, or a refusal of a request to amend the Community Improvement Plan you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendments may be obtained at the Municipal Office, at the following website: http://www.progressivebynature.com/business- resources/elgincentives or by contacting the Elgin County Economic Development staff: 519- 631-1460 ext. 137. Dated at the Municipality of Bayham this 29th day of May 2019. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhi11( bayham.on.ca W: www.bayham.on.ca INN:YHA/itNOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT fif O IN THE MUNICIPALITY OF BAYHAM t. Opp'Unity Ise° APPLICANT: LAMA, ROBERT, ANDREW AND JOHN, 12 ELIZABETH STREET, PORT BURWELL TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, June 20, 2019 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to amend the zoning on a 1.2 hectare (3.0 acres) parcel of land from a Mobile Home Park (MH)zone to a site-specific Mobile Home Park (MH-XX)zone to permit additions to individual Mobile Homes of 3.7 m (12 feet) by 7.4 m (24 feet)whereas a mobile home by definition cannot have additions in Zoning By-law Z456-2003. The subject lands are located at 12 Elizabeth Street, on the east side, south of Wellington Street, Port Burwell. THE EFFECT of this By-law will be to permit additions to each of the existing mobile homes for the purpose of additional living area excluding washrooms or kitchen areas. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 31st day of May 2019. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill I t ' Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 - F: 519-866-3884 r4 RIM I E: munderhi11(cr�bayham.on.ca _I M 1 W: www.bayham.on.ca • SUBJECT LANDS } ,911 ifibrAl Village of Port Burwell INN:YHA/itNOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT fif O IN THE MUNICIPALITY OF BAYHAM t. Opp'Unity 1L 1'41 APPLICANT: 1841449 ONTARIO INC. (PEDRO DYCK) 7855 PLANK ROAD TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, June 20, 2019 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to amend the zoning on a 0.4 hectare (1 acre, lands to be severed) parcel of land from an Agricultural (Al-A) zone to a site-specific Rural Residential (RR- XX) zone to permit a single detached dwelling with a front yard setback of 7.0 m; and prohibit livestock; and to amend the zoning on a 40 ha (101.5 acre, lands to be retained)farm parcel from Agriculture (Al-A) to Special Agriculture (A2-XX) to prohibit new residential dwellings on the site and to recognize an existing front yard setback of 7.0 m and a side yard setback of 1.2 m; to Zoning By-law Z456-2003. The subject lands are located at 7855 Plank Road west side, north of Calton Line. The rezoning is to satisfy a condition of Consent E16/19. THE EFFECT of this By-law will be to permit a rural residential single detached dwelling which is not part of a farm operation and prohibit future dwellings on agricultural lands. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 31st day of May 2019. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhillAbayham.on.ca LANDS TO W: www.bayham.on.ca BE RETAINED LOT 14 LOT 15 � LANDS TO 1I BE SEVERED INN:YHA/itNOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED 41141ZONING BY-LAW AMENDMENT - � IN THE MUNICIPALITY OF BAYHAM n;'Eunity 1L 1'41 APPLICANT: 1841449 ONTARIO INC. (PEDRO DYCK) 6978 PLANK ROAD TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, June 20, 2019 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to amend the zoning on a 0.4 hectare (1 acre, lands to be severed) parcel of land from an Agricultural (Al-A) zone to a site-specific Rural Residential (RR- XX) zone to permit a single detached dwelling and recognize a side yard for a metal shed of 1.1 m and a side yard setback of 6.5 m for a barn; and to prohibit livestock and to amend the zoning on a 42 ha (105.6 acre, lands to be retained) farm parcel from Agriculture (Al-A) to Special Agriculture (A2-XX)to prohibit new residential dwellings on the site and to retain the existing barn with a side yard setback of 3.0 m to Zoning By-law Z456-2003. The subject lands are located at 6978 Plank Road east side north of Light Line. The rezoning is to satisfy a condition of Consent E17/19. THE EFFECT of this By-law will be to permit a rural residential single detached dwelling which is not part of a farm operation and retain the existing shed and barn with reduced setbacks; and prohibit future dwellings on agricultural lands and retain the existing barn with a reduced setback. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 31st day of May 2019. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 LANDS TO E: munderhill*bayham.on.ca BE RETAINED W: www.bayham.on.ca LANDS TO BE SEVERED -c- 10,11(114 DECISION COMMITTEE OF ADJUSTMENT �� "�'; MUNICIPALITY OF BAYHAM o ���fp 56169 Heritage Line,P.O.Box 160,Straffordville,Ontario,NOJ 1Y0 •-"Punity 15x°fi Telephone: 519-866-5521 Fax: 519-866-3884 Application No. A-02/19 Applicant: Berschl Lot: Plan 12 Lot 39 Part 1 11R 8530 Roll Numbers: 34-01-002-001-41805 Street Address: 28 Chatham St, Port Burwell Date of Hearing: June 6,2019 Date of Decision: June 6,2019 RECOMMENDATION THAT the Committee of Adjustment Secretary-Treasurer's report DS-37/19 regarding the Berschl minor variance be received; AND THAT the Committee of Adjustment considered all written and oral submissions received on this application,the effect of which helped the committee to make an informed decision; AND WHEREAS the Committee agrees that the proposed variance as presented meets Section 45.1(1)of the Planning Act and is considered minor; THEREFORE application A-02/19,pursuant to Section 45 of the Planning Act for minor variance, is granted to allow relief from Municipality of Bayham Zoning By-law Z456-2003: • Section 10.9.1 Minimum Side Yard Width of 1.2 metres(4.0 feet)whereas 1.7 metres(5.6 feet)is the required minimum setback for an attached two-storey garage;and • Section 4.26 Permitted Encroachments in Yards for open decks in the side yard of 0.3 metre(1 foot)whereas the required minimum setback to any lot line in the side yard is 1.2 metres(4.0 feet). Decision: GRANTED Reasons for the Decision: •the variance is considered to be minor in nature in accordance with the requirements of the Planning Act •the variance application meets the"four tests"of Section 45.(1)Planning Act •the variances maintain the general intent and purpose of the Official Plan and Zoning By-law Concur in the Decision: Ed Kefchabaw • -r Rainey Weisler /A A f 1 C. Valerie Donnell - / fry 1 Dan Froese - - C— Susan Chilcotf NOTICE OF LAST DATE OF APPEAL TAKE NOTICE that any person or agency may appeal to the Local Planning Appeals Tribunal in respect of the By-law variance within 20-days of the Notice of Decision by filing with the undersigned, not later than the 26th day of June 2019, a notice of appeal setting out the objection to the Decision and the reasons in support of the objections. It is also necessary to submit a filing fee of$300.00 with the notice of objection. Dated at-the Municipality ofBayham.this 6th day of June 2019. �1 /7- i , Margaret Underhill, SecretarylTreasurer Committee of Adjustment -v,AY REPORT T DEVELOPMENT SERVICES c.1 4Cv 46P0rtunity Is ' TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: June 20, 2019 REPORT: DS-40-19 FILE NO. C-07/E09 SUBJECT: SOPER ROAD DRAIN AWARD CONTRACT BACKGROUND: The purpose of this report is to recommend the acceptance of the lowest complete tender bid for the provision of drainage works for the Soper Road Drain. The final reading was given to Provisional By-Law# 2019-037 that provides for the construction of the Soper Road Municipal Drain on June 6, 2019. The estimated cost of construction as per Spriets report# 217121 is $138,800.00. Tender forms were prepared by Spriet Associates. The tender invite notice provided for a closing date of June 10, 2019 at 2pm. The following tenders were received by closing: 1. Froese Excavating Ltd. (received Tender Form and Bank Draft in the amount of $20,000.00) tender in the amount of$165,786.90+HST to commence work on or before August 5, 2019 and to complete work on or before August 31, 2019. DISCUSSION: The Engineer's estimated cost for construction of the works as contained within the report is $138,800.00. Section 59(1) of the Drainage Act states that where the contract price exceeds 133% of the Engineer's estimate of the contract price, Council of the initiating municipality is required to call a meeting to deal with the necessary modifications. The lowest tender bid amount was $165,786.90 which is 119% of the Engineers estimate; therefore, the tender of the lowest bidder can be accepted. RECOMMENDATION 1. THAT Staff Report DS-40-19 regarding Soper Road Drain Award Contract be received for information: 2. AND THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Soper Road Drain, as submitted by Froese Excavating Ltd, in the amount of$165,786.90+HST, with work to commence on or before August 5, 2019 and be completed on or before August 31, 2019; 3. AND THAT By-Law 2019-059, being a by-law to authorize the execution of contract documents with Froese Excavating Ltd be presented to Council for enactment Respectfully Submitted by: Bill Knifton 'a- �_• ay Chief Building Official I C ICler Drainage Superintendent v,AY ,,, REPORT . .er L , � DEVELOPMENT SERVICES Poj tunity Isco TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: June 20, 2019 REPORT: DS-41/19 FILE NO. C-07/E09 SUBJECT: PETITION FOR DRAINAGE BACKGROUND: This report is to present Council the Petition filed with the Clerk, of the Municipality of Bayham, on June 6, 2019. The petition is for a drainage works for lands owned by Borm Capital Inc. known as Pt Lot 1, Con 4, Municipality of Bayham. This land is situated on the east side of Richmond Road and the property is known as ETBO. Section 4(1) of the Drainage Act provides for a petition for the drainage by means of a drainage works of an area requiring drainage as described in the petition may be filed with the clerk of the local municipality in which the area is situate by: (a) The majority in number of the owners, as shown by the last revised assessment roll of lands in the area, including the owners of any roads in the area: (b) The owner or owners, as shown by the last revised assessment roll, of lands in the area representing at least 60% of the hectarage in the area; (c) Where a drainage works is required for a road or part thereof, the Engineer, Road Superintendent or person having jurisdiction over such road or part, despite subsection 61(5); (d) Where a drainage works is required for the drainage of lands used for agricultural purposes, the Director. The Drainage Act provides that Council must give consideration to the petition and, within thirty days (Section 5.1.a) of the filing, decide whether or not it will proceed. If Council decides not to proceed then written notice of its decision must be sent to each petitioner. A petitioner may appeal to the Ontario Drainage Tribunal if Council decides not to proceed, or if Council does not act on the petition within 30 days. It may be difficult for Council to make a decision on the validity of the petition as it is based on definition of the "area requiring drainage". Initially, the petitioner(s) define this area on the petition they submit, however the area must be defined by an Engineer at the "on-site meeting" to determine the validity of the petition. If the Municipality decides to proceed then written notice of its decision must be given to (Section 5.16): (a) each petitioner; (b) the Clerk of each local municipality that may be affected; (c) the Conservation Authority that may be affected; (d) the Ministry of Natural Resources; (e) The Ministry of Agriculture, Food & Rural Affairs. The Municipality must appoint an Engineer within sixty days (Section 8.3) of giving notice to proceed. The choice of Engineer is the decision of Council. When appointed by Council to prepare a report on the drainage work, the Engineer is to file said report within six (6) months (Section 39.1) of the appointment. Following the appointment, the Engineer must (Section 9.1) cause the Municipal Clerk to send a written notice, specifying the time and place of an "on-site meeting". The notice must be served seven days prior to the proposed site meeting. DISCUSSION: Borm Capital Inc (ETBO) is in the process of severing some of their agricultural land and adding it to the industrial portion for a future plant expansion. A condition of severance imposed by Elgin County is to have a legal outlet for surface drainage to a Municipal Drain. There is no existing Municipal Drain in the area, however there is a gully to the south east of the subject property that maybe used as an outlet subject to the Engineers decision. It is recommended that Council retains Spriet Associates to prepare a report for the required drainage. RECOMMENDATION 1. THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from Borm Capital Inc; 2. THAT Report DS-41/19 regarding the petition for drainage and for drainage improvement be received; 3. AND THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. Respectfully Submitted by: Bill Knifton G 'auI ' i. ay/ Chief Building Official CAO Drainage Superintendent r ),,,--� n ri m,„,stry of Agriculture, Food anti Rural Affairs Petition for Drainage Works by Owners � Form Drainage Act,R.S.O.1990,c.D.17,clause 4(1)(a)or(b) This form is to be used to petition municipal council for a new drainage works under the Drainage Act It is not to be used torreqe improvement or modification of an existing drainage works under the Drainage Act Ec E: L ountril)1 e Corporation of the 11U G t I DA Li Tbf A 1+1V \ Te algid described below requires drainage(provide a description of the properties or the portions of properties that JUilik �e'ti wage improvements) WOK IPAI.►TY pF 1P3tA c rr�c r.L s�c e c�vl- rn er s�i e �1a n. 1---j v a- C1-}yi7M-L 1 f•J r_ I - L7 1 ( o In accordance with section 9(2)of the Drainage Act the description of the area requiring drainage will be confirmed or modified by an engineer at the on-site meeting. As owners of land within the above described area requiring drainage,we hereby petition council under subsection 4(1)of the Drainage Act for a drainage works.In accordance with sections 10(4).43 and 59(1)of the Drainage Ad,if names are withdrawn from the petition to the point that it is no longer a valid petition,we acknowledge responsibility for costs. Purpose of the Petition(To be completed by one of the petitioners.Please type/print) Contact Person(Last Name) I(First Name) !Telephone Number 0\MIS\N PI-1k L._ ; slel 143 S1R. Address Road/Street Number I Road/Street Name -1-,-B L ' mtrd kk -- Location of Project Lot Concession l Municip lily Former Municipality(if applicable) What work do you require?(Check all appropriate boxes) ❑ Construction of new open channel Construction of new tile drain ❑ Deepening or widening of existing watercourse(not currently a municipal drain) ❑ Enclosure of existing watercourse(not currently a municipal drain) ❑ Other(provide description ♦) Aftvc,tcipe‘ d•-a.., cssr- -. P , .'stn E-Lt/Kq Name of watercourse(if known) �� -- Estimated length of projectila �t C-\4.rOL \`&, c e\ -- ...- General description of soils in the area An clam \C�_ ) �Un� — What is the purpose of the prodosed wor�Check appropria box) 71 Tile drainage only rface water drainage only ❑Both Petition filed this W day of Nat AJ t ,20 i / Name of Clerk(Last,first name) ,beP(11 y C L- iQK_ !Signature , / a ipzs)oos ,i)ee d D A 411igt. I : ' ad _ 01735(2012ioa) C.Queens='voter for Organo,2012 Dsooniole en toncais Pepe 1 Property Owners Signing The Petition I Page oZ of 3 . • Your municipal property tax bit will provide the property description and parcel roll number. • in rural areas,the property description should be in the form of(part)lot and concession and civic address. • in urban areas,the property description should be in the form of street address and lot and plan number if available. • If you have more than two properties,please take copy(ies)of this page and continue to list them all_ Number I Pro rty Description Ward or Geographic Township ;Parcel Roll Number HuC-iPL-t or LAYi-(N-i1 000 -ooo0c)___00 - 0000 • I hereby petition for drainage for the land described and acknowledge my financial obligations. Ownership L Sole Ownership Owner Name(Last,First Name)(Type/Print) Signature I Date(yyyy/mm/dd) i; Partnership(Each partner in the ownership of the property must sign the petition form) Owner Name(Last.First Name)(Type/Print) !Signature IDate(yyyylmmldd) 1 Corporation(The individual with authority to bind the corporation must sign the petition) Narrk of Signing Officer(Last.First Name)(TypelPrint) Signa r : RM ET 1LNtUE Name of Corportation n C Pt P I i"A L INC . I have e authority to the Corporation. Position Title Date(yyyy/mmidd) 0015 / G6 /o6. Number 1 Pro erty Description n '7r). $ I l G1-( f t Ci ti b `Ro Ward or Geographic Township I Parcel Roil Number Mu1JtC.-tPAL_i o>= bAkm-A —000 oat oo- oo —ovoa i hereby petition for drainage for the land described and acknowledge my financial obligations_ Ownership T1 Sole Ownership Owner Name(Last.First Name)(Type/Print) j Signature 1 Date(yyyy/mm/dd) i I 1-1 Partnership(Each partner in the ownership of the property must sign the petition form) Owner Name(Last,First Name)(Type/Print) Signature {Date(yyyylmmldd) 0 Corporation(The individual with authority to bind the corporation must sign the petition) Name of Signing Officer(Last.First Name)(Type/Print) Signature Name of Corporation I have the authority to bind the Corporation. Position Title Date(yyyylmmldd) — --- Check here if additional sheets are attached 1Cierk initial Petitioners become financially responsible as soon as they sign a petition. • Once the petition is accepted by council,an engineer is appointed to respond to the petition.Drainage Act,R.S.O.1990;c.D.17 subs.8(1). • After the meeting to consider the preliminary report,if the petition does not comply with section 4,the project is terminated and the original petitioners are responsible in equal shares for the costs.Drainage Act,R.S.O.1990.c.D.17 subs.10(4). • After the meeting to consider the final report,if the petition does not comply with section 4,the project is terminated and the original petitioners are responsible for the costs in shares proportional to their assessment in the engineer's report.Drainage Act,R.S-O.1990, a.D.17 s.43. • It the project proceeds to completion.a share of the cost of the project will be assessed to the involved properties in relation to the assessment schedule in the engineer's report,as amended on appeal.Drainage Act,R.S.O.1990,c.D.17 s.61. Notice of Collection of Personal Information Any personal information collected on this form is collected under the authority of the Drainage Act.R.S.Q.199C.c.0.17 and will be used for the purposes of administering the Act.Questions concerning the collection of personal information should be directed to: where the form is addressed to a municipality(municipality to complete) and where the form is addressed to a territory without municipal organization.the Drainage Coordinator,Ministry of Agriculture,Food and Rural Affairs,1 Stone Rd VV.Guelph ON NIG 4Y2,519 826-3552. lr i3�(2072:88) 00 ro, ifivib, me, rJ-21310 �,, �, tscI'out ) Welk c -t Lo i 1€st 1 UN1Y OF ELGIN LAND DIVISION COMMITTEE APPLICATION FOR CONS NT but fir, ckr 1, Name of approval authority ELGIN COUNTY LAND DIVISION COMMITTEE 2. Name of Owner 0C-nn 4G,1 -U( Nom, Address 7 2--YY ( C t r �,(. A--,.///her ) Telephone Number p :�IGI - 77� �•- � I( � Email �1-; e ei n•9 .13r:,c bG- • Name of owner's solicitor or authorized agent 11� Address Sck ,mf' Telephone Number S��(IA e Email �, l . /my: Please specify to whom all communications should be sent: Owners ( Solicitor ( ) Agent ( ) 3. (a) Type and purpose of proposed transaction: (check appropriate space) Transfer: creation of a new lot Other: mortgage/charge ""! addition to a lot lease surplus farm dwelling easement/R.O.W. technical severance correction of title other (specify (b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or charged: Or/Y\ aNC (c) If a lot addition, identify the assessment roll number and property owner of the lands to which the parcel will be added: C% C, C: G a O (;) C 4. (a) Location of land: 7=G,Xit—') Municipality Cjc, ki. „ft Concession No. Lot(s) No. .) k Registered Plan No, Name of Street #t ;�(� .no,1c� �� _ Street No. and/or 911 No. ( Assessment Roll No. (b) Are there any easements or restrictive covenants affecting the subject land? Yes ( ) No ( If Yes, describe the'tasement or covenant and its effect: 5. Description of land intended to be severed: (Accurate Measurements in Metric) Frontage Depth Area ,21-1- ( < 9 . 7,2 .E.. Existing Use c �� Fr Proposed p Use E Number and use of buildings and structures on the land to be severed: Existina M LL 0 m (b ,.4(..-c (-1._ T _- NT\p1\.1 .rl + + + +AGLTORE+++ +++++++++ + + + + + + + + i- +++++++010dAREA) +++ + + + ++ +++++y+ f + + / ppND -[7 Q“,,N) TO GuL.Ly + + + + + + - + + + + + + + + + + + + + + + + + + - + + H + + + + + + + + + AGRICULTURE JOHN WISE LINE + + - + + - AGRICULTU" J444_ (WOODED REA) /.-.‘31../A/ S CIN B H j ?p ni 4004 ,/ /47+/, AGRICULTURE I H 4'4:,...,//' or dii,, ,,' Ara 7'7+7 / ;),',, !Y�D'�i�ii► , J: :0Oi1 / V H ti / x'//i+ o B H .,�` '� 4/4/'+ 4+ o AGRICULTURE SEVERED PREVIOUSLY j Ae? ',4; ,� (WOODED AREA) //' SEVER/PROPOSAL LEGEND E .7 ///''** i' / / / 1__,' / LJ WOODED AREA 1 °PP //�� / m TO BE SEVERED ` , / / /// /+ 74 , `., \‘',"f52 m; .' \ /. i // ®SEVERED PREVIOUSLY H 1���r ,/ 4 ! • / \ v/// / ,/ ®RETAINED v G �/. / . \� /" H HOUSE o 8j.4,7? ii ./�,// B BARN ¢ // G GARAGE N O • I " \ // S SEPTIC AGRICULTURE `. �v �� ;' f W WELL �� 1� /, \\ / '/ / ST SEPTIC TILEBED Z Y i' ' '�/ V A N` v \„/ 2i9.8r /� v0 161.5m,><./,. XI. :`, \V AV A >-.,„ ,/ S .y, ` \\\ \ // % / x \ ,,/' / SEVERED PREVIOUSLY ' / / / i\ L. �5rr1 / / :_,,, , / 61.4 , / / / ' /y/ // ' /' // / / / / / , / /' $AYH.A4? , ; REPORT o �T \ T 4DEVELOPMENT SERVICES PoI.tunity Isco TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: June 20, 2019 REPORT: DS-44/19 FILE NO. C-07/ D09.19 Walker Dairy Roll # 3401-000-007-02906 SUBJECT: Consent Application E41/19 and E42/19 Walker Dairy Inc. and Jon S.Walker BACKGROUND: Two consent applications E41/19 and E42/19 were received from the Elgin County Land Division Committee submitted by Walker Dairy Inc. and Jon S. Walker proposing to sever two lots with 22 metres frontage and lot depths of 70 metres (229 feet) and 84 metres (275 feet) in the south west corner of the hamlet of Richmond. The owner would retain 25.6 hectares (63 acres). The subject land is within the boundary of the hamlet of Richmond. Lands are designated "Hamlet" and "Agriculture" on Schedule `Al' Land Use and "Hazard Lands" and "Significant Woodland" on Schedule "A2": Constraints of the Official Plan. Lands are zoned Agricultural (A1) on Schedule "A" Map No. 7 and Hamlet Residential (HR) on Schedule "E" Richmond. Elgin County Land Division Committee will consider the applications on July 31, 2019. DISCUSSION: Consideration must be made to the overall development and potential servicing and surface water management and drainage. The two lots proposed are considered to be infilling in an established residential area. The lots require a water service connection from the water main to the property line. The costs and associated capital along with all permits and meter pits are the responsibility of the applicant. The two lots require municipal lot assessments for the development of private septic field beds. As well, our standard conditions include: engineered storm water management, drainage/grading plans, civic numbering signage, survey, cash in lieu payment for the creation of building lots and the planning report fee. The lots front on County Road 43 (Richmond Road) and will be subject to the County considering access and the requirement to connect to a municipal drain. A municipal drain exists to the north of the lots and an engineer will determine Staff Report DS-4/y//q t,/a%kcr 2 the details of connecting to same. Staff and municipal planner recommend the support of the consent applications for the creation of two building lots fronting on Richmond Road in the hamlet of Richmond with the recommended conditions. ATTACHMENTS 1. Aerial Map— 2. Consent Applications E41/19 and E42/19 3. IBI Group Memorandum dated June 11, 2019 RECOMMENDATION THAT Report DS-44119 regarding the Consent Applications E41/19 and E42/19 submitted by Walker Dairy Inc. and Jon S. Walker be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Applications E41/19 and E42/19 be granted subject to the following conditions for each: 1. Installation of individual water service connections from the water main to the property line at the cost of the applicant 2. Municipal lot assessment 3. Engineered storm water management, drainage/grading plans 4. Purchase of civic number sign 5. Digital copy of the registered plan of survey 6. Cash in Lieu of Parkland Dedication fee for each lot 7. Planning Report fee payable to the Municipality 8. Confirmation of County Road access Respectfully Submitted by: Reviewed by: Z-/,//// ".. Margaret Underhill Paul Shipway Deputy ClerkiPlanning Coordinator CAOICIerk F - ;,70 `a tig§s _ ro iN,,--. �d1t 9 f4 �fP.tv'`{`" Es ad 'c • K, � r :mow it i „ mkt y .,r x - •t c GP61 �` �rtin R�i;GI'LUVJ �`iirT[3.'. 1 � 15IMfg �sxc0 �f11 •,.,,,.•:i.,....:/..6.!':,...,•:...,.... �` t-- r fn t � �aVui�ie� �bTbTf$fi� ufhtl��e�f��gr�t `- ��' ' S�IIrNi P�(.trn _' rLI. ^.may.. . it,. 1S• ft aR�. e�ri3Neiie� atm}:.'•- -,)1,..-F--'' -7Co f �/ J +� i� f'• d •,-.4. r a,. p x ` Ttal:---- •Ct.�•:••• - Lam/ /1^' n e iv r A,� s � 7 ` ` 1,s1(-f?.:'-: • '-1, 'itr�`t{ a r ''f'��' �� ,t' r"11:tr-arittl`Jtt1-F--tion. .,.:, ,onsr:::- be 4-'1•-•'.t;tS ' a'r 'k'.S t' t L i Fr !.- '. r(v.1 i I��t.�,' -.1�. .. �� �r�� >��►� ,to+s��af' �pose��.ir���a+;tadrar��c#�ee[�� "�d�►afe�spas�� ����d ����iT "uc� � try r L`tcQtl4hl��ar�g. lc�i1�V�U� - �°r� �ti 5 a It .rn©[gegek argge � ddiifonfoa)ot ini k =Y i nt i c Y ...;.c__.„.„.....„, �:ld sg. � ��.^l,fi -[� � �u��llas'far�"c3�l�i J,, t , �� ri -r4x.. 7,1 . o F ieCrinl"t,1 1v:.i. 'IGE ;:-.. 3.i-t1 cdi 1 X ., 5 t5f11 #,..•. .. . -,s;r ,4;:r. is to>.e#ra sfened,tido d or Y i SY,. iE af 'Y - c - • {tk.: j d ai t 'r,i• - ft the,s5essiYten roll° tanrbe'r..arfd• proper#y owner of the lands.; >',�',��,�- 2t�a�f� 'eF- >�`�tecl"; >1 � xo�r•hfeh the • l + ��frcl,tOr1:.1 Ali'_ h, �S �� f i tci alrt t!7 4 <S+ �onccsston•No ¢� , f(s}�_I¢o -1,"1 t. (1 ( Regrstered 1?i'n�Io.. `` � _ j ..,-;.,,,,: .*:•-•-:,:1,..: r f� Street N anclfol rt'i 1*hlo � �ry e'„''' :�e-s e f [l"',-;. :-�1 000' 1 D pop _ C ` 'tet` �� � 0h 04.a1;.i ot`1'estrlotive covenants`d 8cft - ,� r, ,, �hg fho7sttbje Tandy k ::e rt ; °�(f'-' ess:deso>til5e tb assrilentri rbavenant ar.. is effect2 'yam �..... _ = esiptibr�?tlas� tetde�ktbbesevered-ItAccrate�tfasdietten�strx=fitldfdc). t. ,data e � Depth Tai t -. -rr�j c }fir ea 15�a.m ?iiifil:!:.„.12'.5.km-''''144:7' � t.��JC:>,�St{11 r{jSP1 ' • • • i,.i:!5!: s 1('u- sf: • Pro osed Useberaixd ase bf'bthldingsand structures on the land'to be:seve• red_ sna -�'.. -rz �II> fi i�r !' .•�C�un75. .f S.. Description.of land intende't+�be retained: (A1-11::1-11:;e.IVI:... S-11.1' arements in Metric). l Frontage Q�4rJ_,r- G © • —�_ h1 [fie fh' 1(� i: L�tdArea, �n----`- n'sftng Ltse !{�(',f1 \ 1.i(& ProsUse •. ftf t t- '-'� Number:and use.of puifdfngs.and'structures'on'thend be retained: E fisting.` - • tt^ty a�m Pra rr5sed'- ( f,to 'l ( t • • �r .+15USnnSyt�rNe • Pftorhei5'.•r 1 96d tet" vrv�v elgrctt,oiaity ca -1 I 7 f Y)5 �',Y."tt ,.` �Rii r 1 `'-]>�sW2f .�YDgib,s71,1yN .. frr��c F jt -fty i4 Y'Va2 -2-- ' ' 7. Number of new lots proposed(including retained lots) 8. Type of access for proposed and retained lot: (check appropriate space) TYPE • PROPOSED LOT RETAINED LOT Provincial Highway ( ) ( ) Municipal road,maintained all year ( 4 (IA Municipal road,seasonally maintained ( ) ( ) Other public road - Cc L ( ) Right Of Way ( ) ( ) Water access ( ) ( ) If proposed access is by water,what boat docking and parking facilities are available on the mainland? (specify) 9. (a) What type of water supply is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated piped water system ('4 ( ) Privately owned and operated individual well ( ) ( ) Privately owned and operated communal well ( ) ( ) Lake or other water body ( ) ( ) Other means (specify) (b) If existing water supply is provided from a privately owned and operated individual/ communal well;the owner shall be required to provide written confirmation from a licensed well installer that the private well provides the quality and quantity of potable water required by Provincial standards. (Written confirmation to be attached to the Application) 10. (a) What type of sewage disposal is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated sanitary sewage system ( ) ( ) Privately owned and operated individual septic tank ( ( ) Privately owned and operated communal septic system ( ) ( ) Other means (specify) (b) If existing sewage disposal is privately owned,the owner shall be required to provide written confirmation from a licensed septic installer that the system is in satisfactory operating condition. (Written confirmation to be attached to the Application) 11. When will water supply and sewage disposal services be available? Ot\C-C. Seve.( ee_ j ci_.1 b©tJam{ ...8 on dr ' 11► ' 1 12. What is the existing Official Plan designation(s)of the subject land? tih v � 13. What is the existing Zoning designation(s)of the subject land? Nctv�.le Q-siOk2n iai H R • -3- 14. Has the subject land ever been the subject of an application for approval of a plan of subdivision under the Planning Act? Yes ( ) No (V) Unknown ( ) If Yes, and known, provide the application file number and the decision made on the application 15. If this application is a re-submission of a previo;:s consent application,describe how it has been changed from the original application 16. (a) Has there been any previous severances of land from this holding? Yes ( ) No (V) (b) If the answer to(a)is Yes, please indicate previous severances on the required sketch and supply the following information for each lot severed: Grantee's name Use of parcel Date parcel created 17. If this application is for a lot addition, has the lot to be enlarged ever been the subject of a previous severance? Yes ( ) No (�j If Yes, provide the previous severance File No. 18. (a) If the application involves the severance of a surplus farmhouse(through farm consolidation), please explain how it qualifies as surplus in the municipality which it is situated. 19. (a) Are there any barns within 750 metres of the proposed severed lands? Yes ( ) No ( i) Now used for livestock? Yes ( ) No ( ) ii) Capable of being used for livestock? Yes ( ) No ( ) (b) If there are livestock barns located within 750 metres of the dwelling on the retained lands a MDS 1 calculation is required to be submitted with this application for consent pursuant to Minimum Distance Separation (MDS)document-Implementation Guideline#6. 20. Is the owner,solicitor,or agent applying for additional consents on this holding simultaneously with this application, or considering applying for additional consents in the future? Yes (✓) No ( ) 21. Is the subject land currently the subject of a proposed official plan or official plan amendment that has been submitted to the Minister for approval? Yes ( ) No (✓) If Yes, and known,specify the Ministry file number and status of the application -.4- 22. Is the subject land currently the subject of an application for a zoning by-law amendment, Minister's zoning order amendment, minor variance, or approval of a plan of subdivision? Yes ( ) No ( If Yes, and known,specify the appropriate file number and status of the application feS 4:61 'a P Clete i n a l Jr?7l ' 6Th 3. (a) Is the application consistent with the Provincial Policy Statement 2014 issued under subsection 3(1)of the Planning Act? Yes (4- No (. ) • (b) If Yes, identify policies from the Provincial Policy Statement 2014 to support this application for consent :44- 24. Is the subject land within an area designated under any provincial plan or plans? Yes ( ) No (4 If`les,does the application conform to or conflict with the applicable provincial plan or plans 25. The Owner/Applicant/Agent hereby authorizes Land Division Committee members and the Corporation of the County of Elgin staff to enter onto the subject property for the purpose of Site inspections with respect to this application. 26. The Owner/Applicant/Agent hereby consents to disclosure of the information contained in this Application pursuant to Section 32(b)of Bill 49, Chapter 63, S.O. 1989,being an Act to provide for Freedom of Information and Protection of Individual Privacy in Municipalities and Local • Boards. 27. DETAILED SKETCH: The application shall be accompanied by a detailed sketch showing the following: - ' the boundaries and dimensions of the subject land,the part that is to be severed and the part that is to be retained; the boundaries and dimensions of any land owned by the owner of the subject land and that abuts the subject land; - the distance between the subject land and the nearest municipal lot line or landmark,such as a railway crossing or bridge; - the location of all land previously severed from the parcel originally acquired by the current owner of the subject land; - the approximate location of all natural and artificial features on the subject land and. adjacent lands that in the opinion of the applicant may affect the application,such as buildings, railways, roads,watercourses,drainage ditches, river or stream banks, wetlands,wooded areas; - the location of private wells and septic system must be located entirely within the boundaries of the lot to be created and shallcomply with the Zoning By-Law setbacks; - the location of private wells and septic system must be located entirely within the boundaries of the lot to be retained and.shall comply with the Zoning By-Law setbacks; - the existing use(s)on adjacent lands; ' - the location,width and name of any roads within or abutting the subject land, indicating whether it is an unopened road allowance, a public travelled road, a private road or aright of way; - if access to the subject land is by water only,the location of the parking and boat docking facilities to be used; - the location and nature of any easement affecting the subject land. 5 Dated at the •5 �� fo , , this —______LL"'1i ( � day of \\1 , I qi. SIGNAURE OF APPLICANT(S),SOLICITOR OR AUTHORIZED AGENT AFFIDAVIT OR SWORNfDECLARATION I/We �_�� t �F� ,� of the / ` i �LC -�:1�1f\c of 0,1,(,‘ \c z1W; i in the County of ( 1 solemnly declare that all the information contained in this application is true,and I/We make this solemn declaration conscientiously believing it to be true,and knowing that it is of the same force and effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT. DECLARED before me at the v a5hip of Ma in the �u r*y B �� /. Vik) L_ cel this c'a/" day of 4.a/V/ Signature 20 Signature l Diana Wilson;a Commissioner J for taking Affidavits,Pursuant to A Commissioner,etc. R.S.O.9990,C.97,Para9(2) If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's authorization must accompany the application. If the applicant is a corporation acting without agent or solicitor,the application must be signed by an officer of the corporation and the seal, if any, must be affixed. It is required that one copy of this application be filed,together with one copy of the detailed sketch described,with the responsible person,accompanied by a fee of— $1,250.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN An additional fee of$300.00 will be charged for affixing the consent stamp. Revised May 2018 AUTHORIZATION TO APPOINT AN AGENT NOTE:This form is only to be used for applications,which are to be signed by someone other than the owner(s). To: Secretary-Treasurer Land Division Committee Corporation of the County of Elgin Description and Location of Subject Lands: T-7ci — C'_ �° P1015 I0 1-1/i RP I t t?a© (0 'Pi-Pari t I/We,.the undersigned, being the registered owner(s)of the above lands hereby authorize Sile�it.I of Lex. (Agents Name/Names) (Agents bit/Town of Residence) to: (1)make an application on my behalf to the County of Elgin Land Division Committee; (2)appear on my behalf at any hearing(s) of the application; and (3) provide any information or material required by the Land Division Committee relevant to the application. Please Print Names in Block Letters Below Signatures .. . ' Dated at the -Tow (� of 1. Cu\0--411/� • this ' day of i) 20 or `('7 1,16,(1r4,14 - Signature of Witness ✓ Signature of OwnerJp�,� duce! �/ (�l��a�,7) 4A0c- Signature of Witness tdre of Owner Joh S Wcc t tilts'Z�4 Signature of Witness Signature of Owner 1 1 /6317 • rb ---\-------:\\ . . . s T 94 ,' � / 4amTo19 .5� • `"' <.<6 ' ` " <<'�'� J3LS -RAA ^ 7 _ Lr. Sizr. srei-7.e... , Qom `-----..., S 01114 L'1 j. a ��o % Ail 5 0511011 _ H ` l I g,� t'' 0-- / ilk1:0?..yaso..9c -0 ta-)Y1.-Vr)))) i 4 tr-- I!aM - M 0- • . . N C---- to' o- _ i ', cf- 6.---) . o Cr Qi-- Q' Oji a- 6 T/ �, � o- ecs- r er- 1 / z Lr'a)bL • l 21) )l Y I.). t f®i'q t7� 1,,v1;F b J � w APPLICATION FOR CONSENT ` ' ` co�fudn©F g tnt 1 44-!& :1.)p • ,,,: z-*_,: �ELGIN'COUNTY.LAND DIVISION'COMMITI-EE '2. Name of"Owner L\V ,'. :t .3....„,..: , j 1 r,c 4' 1 S G1c_:L r Address ' -- + �-,,L It 5N r"_l 1(t(kc1- L {Intd• ,r O A.i Z1f. ,aPi telephone Number �(1_ J -70 ? -.7�� �, Email i',Il�1ti''rc')f'� 111,1-2(-CY-P-int=1L Name of owner's solicitor or authorized ageht. .,-'', 1\,t,‘„.i- - _r.,1 Address `.-_--'):1:(1. c , r 1, _ ', D - 1-,-: l r. )6. 1Inlc, 1 /� . Pi Te lephoneNumber �kci )1c,, + t()(( � i 7L 1 Email Vii;(;-tg P "(:f Cc�:t1T(,ia-r<1 '1 ct t f Please specify to whom all communicat+ons sh�iuldbe sent: Oirvners (if Solicitor ( ;) " Ag ent 3 (a) Typfeand purpose of proposed transaction.,`(check appropnate,space)� Transfer -:' creation of a new lot Other: - Mortgage/charge adition to.a lot d -lease surplus farm-dwelling .-..easement/R.O w. technical severance ,correction of title. other(specify. _ - -(£i) Name of persorl(s),if known,to whom land or interest in land is to be transferred;:leased`or:' cha}-ged csrc �. il- cmc.,(cz1 N_ lc . O If a)ot addition,tidentify the assessment roll number and property owner of the lands to-which the '- •parcel will be,:added., ._. ;=4 (a) Location of-lend, Municipality �r,:IETf( l. Concession No. `:):}; Lot(s);No V}. a f: l { 1- it l- Registered PIan:No. Name of Street AS:t(=j-\t'1:1r•ii.( Y.;\ Street No.and/or 911 NO: . ; Assessment ROIL No."':3-4 (7.. (b) P,€e th re any>.easements:orrestrictive;covenants affecting the subject land? Yes ;( ) No (1 'If Yes,describe the easementorcovenanttand its:effect: 15 Description of land intended to be severed: (Accurate Measurements iri Metric) Frontage - . M Depth 't{ M�id�j u,•`aC Area. !�j CIO illExistirig Use k r,(' ,-t-ui•e., Proposed Use IK('-'7-_-.1r\t'u) tcctel Number and use of buildings and structures on the land to be severed: Existing - -E Proposed 1 7 (2e-,:Clivii-0.(' )1e'• — i I_mie.- I PesiCtpAlil1, -1' , 6. Description of land intended to be retained: (Accurate Measurements in Metric) Frontage V`�5l_, in1 'Depth 0 ,7°- J'( • ( 'Area 5?4J� ,&2.Existing Use tl( .[' t I UUP Proposed Use Aceu,�.'ti .j Number and use of-buildings and structures on the land to be retained: Existing: -0 CqutrtyaFElgto Pro osed �(`�.`,. _.(, 7507,,:t_81;16::"'' ngrneermg>esnces P 'Y"�Y�C1 ��l�t� ll��:r�,: . � :_ ,_a50 Suni�t Drive Phone:519;631-1460 wwwelginoounryca Y � v 'r rn-k're .-,A 8y.:Nature 'r 44 , tx V c � ...:- - ..,.� �' .,- ,.,rim is �_ �.: .. t.�,t t�-!3` ,...•c.`vx:s,Ss ;��`� �-.,.4= x elk��r�7 -2-- 7. Number of new lots proposed (including retained lots) 8. Type of access for proposed and retained lot: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Provincial Highway 2 Municipal road, maintained all year ( ) ( ) Municipal road, seasonally maintained ( �) ( Other public road Cat_.v,-- Pd t-13 ( ) ( ) ( Right Of Way ) ( ) Water access ( ( ) If proposed access is by water,what boat docking and parking facilities are available on the mainland? (specify) 9. (a) What type of water supply is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated piped water system ( Privately owned and operated individual well ( ) Privately owned and operated communal well ( ) Lake or other water body ( ) ( ) Other means (specify) ( ) (b) If existing water supply is provided from a privately owned and operated individual communal well,the owner shall be required to provide written confirmation from a licensed well installer that the private well provides the quality and quantity of potable water required by Provincial standards. (Written confirmation to be attached to the Application) 10. (a) What type of sewage disposal is proposed: ,(check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated sanitary sewage system ( ) ( ) Privately owned and operated individual septic tank ( Privately owned and operated communal septic ( ) system ( ) ( ) Other means (specify) (b) If existing sewage disposal is privately owned,the owner shall be required to provide written confirmation from a licensed septic installer that the system is in satisfactory operating condition. (Written confirmation to be attached to the Application) 11. When will water supply and sewage disposal services be available? �11C� 5e e-r� e c2 I ct, (1 b 40,4 Cleve i o pme— 12. What is the existing Official Plan designation(s)of the subject land? Prcarc P VS 13. What is the existing Zoning designation(s)of the subject land? 4Ct\c\c\1 e�- 4G-'SIck r\ I fa l H R -3 14. Has the subject land ever been the subject of an application for approval of a plan of subdivision under the Planning Act? Yes ( ) No (✓) Unknown ( ) If Yes, and known, provide the application file number and the decision made on the application 15. If this application is a re-submission of a previous consent application,describe how it has been changed from the original application 16. (a) Has there been any previous severances of land from this holding? Yes ( ) No ( ,/) (b) If the answer to(a) is Yes, please indicate previous severances on the required sketch and supply the following information for each lot severed: Grantee's name Use of parcel Date parcel created 17. If this application is for a lot addition, has the lot to be enlarged ever been the subject of a previous severance? Yes ( ) No (� If Yes, provide the previous severance File No. 18. (a) If the application involves the severance of a surplus farmhouse(through farm consolidation), please explain how it qualifies as surplus in the municipality which it is situated. 19. (a) Are there any barns within 750 metres of the proposed severed lands? Yes ( ) No ( v`f i) Now used for livestock? Yes ( ) No ( ) ii) Capable of being used for livestock? Yes ( ) No ( ) (b) If there are livestock barns located within 750 metres of the dwelling on the retained lands a MDS 1 calculation is required to be submitted with this application for consent pursuant to Minimum Distance Separation.(MDS)document-Implementation Guideline#6. 20. Is the owner, solicitor, or agent applying for additional consents on this holding simultaneously with this application, or considering applying for additional consents in the future? Yes (✓) No ( ) 21. Is the subject land currently the subject of a proposed official plan or official plan amendment that has been submitted to the Minister for approval? Yes ( ) No (.%) If Yes, and known,specify the Ministry file number and status of the application -4- 22. Is the subject land currently the subject of an application for a zoning by-law amendment, Minister's zoning order amendment,minor variance,or approval of a plan of subdivision? Yes ( ) No If Yes, and known,specify the appropriate file number and status of the application 23. (a) Is the application consistent with the Provincial Policy Statement 2014 issued under subsection 3(1)of the Planning Act? Yes (✓5 No ( ) (b) If Yes, identify policies from the Provincial Policy Statement 2014 to support this application for consent �es�'c��a� dial ckfvelopmein-1- S /ernen/ 24. Is the subject land within an area designated under any provincial plan or plans? Yes ( ) No (4' If Yes, does the application conform to or conflict with the applicable provincial plan or plans 25. The Owner/Applicant/Agent hereby authorizes Land Division Committee members and the Corporation of the County of Elgin staff to enter onto the subject property for the purpose of Site inspections with respect to this application. 26. The Owner/Applicant/Agent hereby consents to disclosure of the information contained in this Application pursuant to Section 32(b)of Bill 49, Chapter 63, S.O. 1989, being an Act to provide for Freedom of Information and Protection of Individual Privacy in Municipalities and Local Boards. 27. DETAILED SKETCH: The application shall be accompanied by a detailed sketch showing the following: - the boundaries and dimensions of the subject land,the part that is to be severed and the part that is to be retained; - the boundaries and dimensions of any land owned by the owner of the subject land and that abuts the subject land; - the distance between the subject land and the nearest municipal lot line or landmark, such as a railway crossing or bridge; - the location of all land previously severed from the parcel originally acquired by the current owner of the subject land; - the approximate location of all natural and artificial features on the subject land and adjacent lands that in the opinion of the applicant may affect the application,such as buildings, railways, roads,watercourses,drainage ditches, river or stream banks, wetlands,wooded areas; - the location of private wells and septic system must be located entirely within the boundaries of the lot to be created and shall comply with the Zoning By-Law setbacks; - the location of private wells and septic system must be located entirely within the boundaries of the lot to be retained and shall comply with the Zoning By-Law setbacks; - the existing use(s)on adjacent lands; - the location,width and name of any roads within or abutting the subject land,indicating whether it is an unopened road allowance, a public travelled road,a private road or a right • of way; - if access to the subject land is by water only,the location of the parking and boat docking facilities to be used; - the location and nature of any easement affecting the subject land. • _5V Dated at the 500 I b - of /Li///)(01 • this 4--hir� day of 20 � � zQ SIGNA URE OF PLIC ANT(S),SOLICITOR OR AUTHORIZED AGENT • AFFIDAVIT OR SWORN DECLARATION I/We `��F -1-'\1 _1 )c)ct [ 1 1 of the v1 S►\r_� of ,`��n`MA‘L(r\l in the County of f,I solemnly declare that all the information contained in this application is true,and I/We make this solemn declaration conscientiously believing it to be true,and knowing that it is of the same force and effect as if made under.Oath and by virtue of the CANADA EVIDENCE ACT. DECLARED before me at the -Tu,04,5 p of MaZtAile in the County Oi • OC/74 ./..U�j �ti OC/74 Signature. t this mrd day of 44"7// 20 ,q Signature 44# , \ (z)6 ,�6.�, `O s� Diana Wilson,a Commissioner for taking Affidavits,Pursuant to A Commissioner,etc. '• "`' "`•"Joi 11.S.0.1990,C.17,Para.1(2) JeuorssrwwoD a`uosibiA euem If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's authorization must accompany the application. If the applicant is a corporation acting without agent or solicitor,the application must be signed by an officer of the corporation and the seal,if any,must be affixed. It is required that one copy of this application be filed,together with one copy of the detailed sketch described,with the responsible person,accompanied by a fee of- $1,250.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN An additional fee of$300.00 will be charged for affixing the consent stamp. • Revised May 2018 • AUTHORIZATION TO APPOINT AN AGENT NOTE:This form is only to be used for applications,which are to be signed by someone other than the owner(s). To: Secretary-Treasurer Land Division Committee Corporation of the County of Elgin Description and Location of Subject Lands: ;��� r' RC /lam Imo' - rn (27i- Lo llb till RP i l eat 4 P+Pari_ I/We,the undersigned, being the registered owner(s)of the above lands hereby authorize �(Aof 401 gents Name/Names) ' to: (Ageity/Town of Residence) (1) make an application on my behalf to the County of Elgin Land Division Committee; (2)appear on my behalf at any hearing(s) of the application;and (3) provide any information or material required by the Land Division Committee relevant to the application. Please Print Names in Block Letters Below Signatures Dated at the 7-Ou)rsI.(� of U 41Q"\ d`e, this - day ofd! 20 nature of rtness ik(60,l.Iignature-of,Owner:201 N kA)�l��C R f ( chid � signature of Witness imp,_AANCOOK,1L11.`r gnature of Owner 3 Owner- Signature C.anerSignature of Witness Signature of Owner • .. iir ''..4 2 7 3.. q • . • • ,• 1)-\1.-3CCo-,• Ao,le • . •-i , -() 48cicu-141e -e. \ --S2 __() ..-CI) • • .--1;) --(I• • .-r cc-5--Q _--c- . . • -41 0 5— '3 ' ' • cc . . .f& . .-, , Seuececi . w - well -_,) . -0 lllll , ,li - . to_ ./111C U,l--ufei -.....,, - Vii; • IN - Re.-1-0,, neci H - P-okkse/ , / --° - T. -VW., • s -SVA --,;) 4, -- ,-() 5 PI• 116 '' '''---- "' -Cs---ee. . • . __‘• Z41.5.050-N -t---) ,--- \ -•-•-, ' _s:), -fa . we:. ,-2 y• ''.1?. • pe i r‘,5 1 ) 1 ---" - fr'• 3e , ,..,, • /c4 9? 4, /.../ •Ss , . . :> - M • A a . - ( 0,0,1, IA 5 " '9 kibV - " F'' sb • -r-- • . • . , • . • H • • Al • • . ocf7 .eq qy. /./ /74 / )c'• . : , . ke i ,:.e. IBI GROUP I B I 203-350 Oxford Street West London ON N6H 1T3 Canada tel 519 472 7328 fax 519 472 9354 i I ibigroup.com Memorandum To/Attention Municipality of Bayham Date June 11, 2019 From Paul Riley, CPT Project No 3404-729 cc William Pol, MCIP, RPP File Subject Walker Dairy Inc. & Jon Walker Applications for Consent E41/19 and E42/19- Richmond Road/County Road 43, Part Lots 110 & 111, Part 1 Plan 11r2046 1. We have completed our review of two consent applications submitted by Walker Dairy Inc. & Jon Walker for lands located on Richmond Road, west side and south of John Street, in the hamlet of Richmond. The applicant is requesting consent to create two new lots for residential use of 1,572 m2 (0.39 acres) and 1,590 m2 (0.39 acres); and to retain 25.6 ha (63 acres) of land. The lands are designated `Agriculture' and 'Hamlet' on Schedule "Al" Land Use and `Hazard Lands' and Significant Woodlands' on Schedule "A2": Constraints of the Official Plan of the Municipality of Bayham. The lands are zoned Agriculture (A1) on Schedule "A" Map No. 7 and Hamlet Residential (HR) on Schedule "E" Richmond in Zoning By-law Z456-2003. 2. The existing lands are used for agricultural purposes. There are no existing buildings or dwellings. The proposal is to create two new residential lots along Richmond Road with a lot frontage of 22 m (72 feet) and lot depth of 70 m (229 ft) and 84 m (275 ft). The retained lands have a lot frontage of 845 m (2,772 ft)and lot depth of 231 m (757 ft). The proposed lots are a continuation of a strip of single detached dwelling lots along Richmond road and extend to the edge of the settlement area boundary. There is a municipal drinking water well for the hamlet of Richmond located 121 m (397 ft) south of the proposed lots. 3. The severed lands are located in the hamlet of Richmond to which "settlement area" policies apply. The proposed consents are consistent with Section 1.1.3 Settlement Areas of the Provincial Policy Statement 2014 as the settlement area is the focus of the proposed growth and development, and the vitality and regeneration of the Village is promoted by allowing for the expansion of the built up area for residential purposes. Section 1.6.6.5 indicates that partial services shall be permitted within settlement areas to allow for infilling and minor rounding out of existing development on partial services provided that site conditions are suitable for long-term provision of such services with no negative impacts. This area of Richmond has access to a municipal water service with adequate site conditions for the new lots and rounds out development in this area. The proposed consents are consistent with the PPS 2014. IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects IBI GROUP MEMORANDUM 2 Municipality of Bayham—June 11,2019 4. The criteria for conditional approval of new lots by consent are outlined in County Official Plan Section E1.2.3.1 — General Criteria. The Elgin County Land Division Committee must be satisfied that the proposed lots meet the following criteria: a) The proposed lots will be directly accessed via Richmond Road, an opened public road maintained year-round. b) Richmond Road /County Road 43 is a county road and the County review agencies are anticipated to comment on access requirements for this file. c) Based on a desktop review of recent Google Streetview imagery there is a curve and slight crest in the road in the vicinity of the future driveway accesses which may warrant further consideration by County and applicant engineers. However, there are numerous direct accesses along this stretch of road within the hamlet and travel speeds are lower as a result. d) The proposed lots have adequate size to meet the lot frontage, lot area and yard setback regulations of the Municipality of Bayham Zoning By-law(ZBL). The lot area exceeds the permitted minimum and the lot frontage is in conformity with the minimum. The retained lot is consistent with the ZBL regulations for the Al Zone,with a lot area of 25 ha where 20 ha is the required minimum. There is adequate frontage for continued access to the retained farm fields. e) The lands are zoned HR and Al in keeping with the proposed uses-single detached dwellings are permitted in the HR zone and agricultural uses are permitted in the Al zone. f) The owner will provide connection to the municipal water services and construct private sewage disposal services upon construction. The applicant must provide lot assessments for soils (septic). g) If applicable, the applicant will enter into Mutual Drain Agreements with the retained lands for each lot. h) The retained lands have adequate remaining frontage for continued field access, there is no planned development that will be restricted. i) There are significant woodlands and hazard lands located on the south side of the retained lands over 400 m to the south of the proposed lots. There are no significant natural heritage features associated with the severed lands. j) The proposed lots will have access to the municipal water system in Richmond and, therefore,will not require private well installation.No negative impacts are anticipated. k) The applicant will provide engineering reports addressing adequate stormwater management for the development lands. I) Section 8.7.3 of the Bayham Official Plan states that consents may only be granted that conform to the policies of the Official Plan. The severed lands are designated "Residential" in the Bayham Official Plan. Permitted uses on lands within this designation include residential uses, primarily in the form of low to medium density residential uses. Further analysis of Official Plan policies is included in a below section. IBI GROUP MEMORANDUM 3 Municipality of Bayham—June 11,2019 m) The proposed consent lots will conform to Section 51 (24) of the Planning Act, as amended upon fulfillment of the conditions identified below. The proposed consent is consistent with the County of Elgin Official Plan policies for lot creation within a settlement area. 5. Bayham Official Plan Section 4.4.2.2 sets out the policies for Consent of residential uses in "Hamlet" designations. Consideration of the criteria of the Section follows: a) The proposed lots require a connection to municipal water services without the need for an extension of the services. The applicant must provide lot assessments for soils (septic). b) The proposed lots front on the existing public road (Richmond Road / County Road 43)which is of reasonable condition to allow for access to the subject lands. c) The proposed lots infill in the existing hamlet area and fill in the remaining undeveloped settlement area lands in the south west corner of Richmond. d) The size of the proposed parcels is appropriate for consideration of the services available and the parcels conform to the Zoning By-law regulations. Lot assessments provided by the applicant will be required for each new lot. e) The proposed lots front on a public road in keeping with the existing direct access to Richmond Road and lower speeds on the road in the hamlet. f) As mentioned above, the road does curve and crest slightly near the proposed lots, the County shall be satisfied that the accesses are adequate. g) The retained agricultural lands will have adequate remaining access. 6. The Hamlet Residential (HR) zone permits single detached dwellings. The proposed lot area and lot frontage are in conformity with the minimum set out in the By-law. The shape and configuration of the lots will allow for the appropriate siting of single detached dwellings. The proposed lot layout provides adequate lot area and lot frontage to meet the regulations and is in conformity with of the Zoning By-law. 7. Based on the above review of the applications we have no objection to Council approval of two lots as proposed, subject to the following conditions: 1. The applicant must provide lot assessments for soils for the new septic system. 2. The applicant provide engineer design storm water management, drainage and grading plans. 3. That the applicant enter into Mutual Drain Agreement(s) if required by the County. 4. The applicant provide a survey of the lands. 5. That the applicant purchase civic numbering signage for the new lots. 6. That the applicant provide a Planning Report Fee payable to the Municipality of Bayham. IBI GROUP MEMORANDUM 4 Municipality of Bayham—June 11,2019 7. The applicant provide parkland dedication of 5%, or cash-in-lieu, of parkland dedication for each new lot. Pau/ief/eg IBI GROUP Paul Riley, CPT Consulting Planner to the Municipality of Bayham taLONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES of May 1, 2019 Approved June 5, 2019 Members in attendance: Dave Beres, Robert Chambers, Michael Columbus, Valerie Donnell, Roger Geysens, Tom Masschaele, John Scholten and Peter Ypma Staff in attendance: J. Maxwell, A. LeDuc, L. Minshall and D. McLachlan Regrets: Kristal Chopp, Ken Hewitt and Stewart Patterson, The meeting was called to order at 6:30 pm Wednesday May 1 , 2019 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS None DISCLOSURES OF PECUNIARY INTEREST None MINUTES OF PREVIOUS MEETINGS No questions or comments. MOTION A-58/19 moved: T. Masschaele seconded: R. Geysens THAT the minutes of the Board of Directors Regular Meeting held April 3, 2019 be adopted as circulated. CARRIED BUSINESS ARISING None REVIEW OF COMMITTEE MINUTES a) Backus Museum Committee Minutes MOTION A-59/19 moved: P. Ypma seconded: R. Chambers THAT the minutes from the Backus Museum Committee meeting of November 28, 2018 be adopted as circulated. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 1 - CORRESPONDENCE None DEVELOPMENT APPLICATIONS a) Staff Approved applications Staff approved 12 applications over the past month. LPRCA-126/17-Renewal, LPRCA- 22/19-Renewal, LPRCA-48/19, LPRCA-51/19, LPRCA-53/19, LPRCA-55/19, LPRCA- 57/19, LPRCA-58/19, LPRCA-59/19, LPRCA-60/19, LPRCA-62/19 and LPRCA-63/19. MOTION A-60/19 moved: D. Beres seconded: P. Ypma That the Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated April 24, 2019 as information. CARRIED b) New applications The Planning Department recommended approval for seven applications. MOTION A-61/19 moved: R. Geysens seconded: T. Masschaele THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-52/19 LPRCA-70/19 LPRCA-74/19 LPRCA-56/19 LPRCA-71/19 LPRCA-57/19 LPRCA-72/19 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA's mandate and related Regulations. CARRIED NEW BUSINESS a) GENERAL MANAGER'S REPORT The GM highlighted some recent operational activities of the various departments. Staff received notification that the Section 39 transfer payment from the province has FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus,Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 2 - been reduced to $35,228.62 from $68,240.00. The electrical and water upgrades at Waterford North have been started and all of the Conservation Areas opened on May 1St MOTION A-62/19 moved: T. Masschaele seconded: R. Geysens THAT the LPRCA Board of Directors receives the General Manager's Report for April 2019 as information. CARRIED b) BHCA EDUCATION CENTRE ROOF REPLACMENT TENDER The Backus Education Centre roof is 28 years old and has started leaking. The roof was approved in the 2019 capital budget and was recently tendered out. Four bids were received by the deadline and all of them met the required deliverables. Therefore, staff recommended the tender be awarded to the lowest bidder for a charcoal steel, ribbed roof with a 40-year warranty. MOTION A-63/19 moved: R. Geysens seconded: T. Masschaele THAT the LPRCA Board of Directors receives the BHCA Roof Replacement Tender Report as information; AND THAT the contract for the BHCA Education Centre Roof Replacement be awarded to DAP Roofing Inc. for$49,120. CARRIED c) 1ST QUARTER 2019 BUDGET PERFORMANCE REPORT The approved operating budget is trending on target although staff received notification on April 28th that the provincial transfer payment for the MNRF Section 39 Eligible Natural Hazard Management Grant will be reduced by 48.4% which leaves a shortfall of $33,011 in the 2019 budget. Staff will be monitoring expenditures in the funded area. Staff are still waiting to hear if the Water and Erosion Control Infrastructure (WECI) Funding Program will continue, although, staff were encouraged to submit applications. The Waterford North gatehouse project has not started and it will be completed in- house. MOTION A-64/19 moved: R. Chambers seconded: P. Ypma THAT the LPRCA Board of Directors receives the 1st Quarter, 2019 Budget Performance Report as information. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 3- e) LEASE TO OWN AGREEMENT — PORT BURWELL CA Since 2016, staff has been working with the Ministry of Natural Resources and Forestry to sell the property occupied by the Big Otter Marina and Campground. A six-year lease-to-own agreement has been approved by the Ministry of Natural Resources and Forests and finalized with the owner/operator of Big Otter Marina and Campground. The term ends 2025, at which time, the Lessee is intended to obtain title. MOTION A-65/19 moved: R. Chambers seconded: P. Ypma THAT the LPRCA Board of Directors receives the report as information on the Lease to Own Agreement for the Port Burwell CA where Long Point Region Conservation Authority is the Lessor and 552855 Ontario Ltd is the Lessee. CARRIED f) FOCUSING CONSERVATION AUTHORITY DEVELOPMENT PERMITS ON THE PROTECTION OF PEOPLE AND PROPERTY— CONSERVATION AUTHORITIES ACT(ERO POSTING #013-4992) The Province posted a proposed amendment to create one regulation for all conservation authorities with regards to development and alteration permits for natural hazards and public safety to replace the various, individual conservation authorities' regulations currently in use. Conservation Ontario is compiling responses from all conservation authorities for comment and Long Point Region Conservation Authority will be submitting a response as detailed in the report. MOTION A-66/19 moved: V. Donnell seconded: D. Beres THAT the report, Focusing Conservation Authority Development Permits on the Protection of People and Property (ERO Posting #013-4992) be received as information, AND THAT the report, Focusing Conservation Authority Development Permits on the Protection of People and Property, be submitted to the Province through the Environmental Registry. CARRIED g) MODERNIZING CONSERVATION AUTHORITY OPERATIONS — CONSERVATION AUTHORITIES ACT(ERO POSTING #013-5018) The Province has posted a proposal to amend the Conservation Authorities Act to help conservation authorities' focus and deliver on core mandated items and improve governance. While the details of the proposed amendments have not been provided, Conservation Ontario is compiling responses from all conservation authorities for comment to the proposed summary of changes. Long Point Region Conservation Authority will be submitting a response as detailed in the report. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus,Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 4- MOTION A-67/19 moved: P. Ypma seconded: D. Beres THAT the report, Modernizing Conservation Authority Operations- Conservation Authorities Act (ERO #013-5018), be received as information, AND THAT Long Point Region Conservation Authority Report, Modernizing Conservation Authority Operations- Conservation Authorities Act (ERO #013-5018), be submitted to the Province through the Environmental Registry. CARRIED MOTION A-68/19 moved: D. Beres seconded: V. Donnell THAT the LPRCA Board of Directors does now enter into a closed session to discuss: /7 Personal matters about an identifiable individual, including employees of the Authority O A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the Authority, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization CARRIED MOTION A-69/19 moved: D. Beres seconded: P. Ypma THAT the LPRCA Board of Directors does now adjourn from the closed session. CARRIED MOTION A-70/19 moved: V. Donnell seconded: J. Scholten THAT the LPRCA Board of Directors accepts the tender submitted by Townsend Lumber Inc. for marked standing timber at the Roney Tract- LP-316-19 for a total tendered price of$57,550. CARRIED The Chair adjourned the meeting at 7:35pm. Mi •ael Columbus Dana c ac a C 'air Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus,Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 5- 4- SAVE THE DATE V/ F Join US World Day to End Trafficking of Persons for one hour at your nearest ON route location on J110, th at 9:20am Help raise awareness about human trag together! #ProjectONroue Over 60% of all human trafficking in Canada is initiated the 400 Series Highways. az . .n,-- �, f ; �', ,., . : *��w COURAGE 6/ � GLOBAL FOR FREEDOM Si BPI j '' TORONTO 1441.Ni► courageforfreedom.org Ontario Rsvp your personal, organization, or group attendance to: infoAcourageforfreedom.org • i Courage for Freedom RR7 Aylmer, ON N5H2R6 #ProjectONroute Join us on July 30, 2019 at 9:20am at your local ONroute station to raise awareness about human trafficking. Our campaign will provide over 2 million media awareness impressions at all 20 ONroutes in Ontario communities during the month of July. RSVP @ courageforfreedom.orgfsolution/project-onroute for more information visit our website at courageforfreedom.org or email us at info@courageforfreedomorg Print/share/invite/mail to:fa roily(friends/colleagues/coworkers COURAGE a �R FREEDOM I Big PARADE E - _ 11 :30 am 5 f Starts at Royal b Canadian Legion HARVARDS k I Fly Past @ Noon i Town Crier; a Free BBQ & Cake i 1 111116). ,1 AFTERNOON ._ ::, ,,,,,...*„. .. MUSIC! 1 , , , : , g CHILDREN'S Especially Honouring Our Veterans & Peacekeepers I GAMES - j BALLOONS SPONSORED IN PART BY THE CANADA DAY GOVERNMENT OF CANADA JULY 1 ST 2019 FLAG RAISING: Port Burwell is THE place to be! M.P. R M.P.P. Come for the Parade; Stay for the Day. Tour our Lighthouse! MAYOR Horse-drawn carriage rides. Music.Airplanes. Meet a Town Crier, &COUNCILORS' a Veteran, a Peacekeeper, a Submariner. Eat a hotdog. Stroll our GREETINGS main street. Tour old Trinity Church. World Class Beach. 4411 oPcf, pp°ltunity i1 The Corporation of the Municipality of Bayham SALE OF SURPLUS EQUIPMENT TAKE NOTE that the Corporation of the Municipality of Bayham intends to dispose of surplus equipment. ITEM shall be sold and released in the 'as seen' `as is' condition on a first come basis. The item shall be sold and released in the 'as seen' `as is' condition on a first come basis upon receipt of the accepted purchase price paid by cash, certified cheque or money order payable to the Municipality of Bayham. ITEM AVAILABLE 1. 1987 Champion Grader • 13,500 hours • Articulated machine • New tires in 2016 • New engine in 2016 • Includes: • Front harness • Wind harness • Wing blade • Scarifier • 12 foot blade • 9 foot blade • 2 foot blade extension Offers to purchase and/or inquiries may be directed to: Steve Adams, Road Operations Supervisor Municipality of Bayham 56169 Heritage Line Straffordville, ON NOJ 1Y0 Telephone: (519) 866-5521 Fax (519) 866-3884 sadams@bayham.on.ca Ministry of Ministere des ?A Municipal Affairs Affaires municipales and Housing et du Logement !(,e— HI I Office of the Minister Bureau du ministre ®®® Ontario 777 Bay Street, 17h Floor 777, rue Bay, 17 etage Toronto ON M5G 2E5 Toronto ON M5G 2E5 Tel.:416 585-7000 Tel. :416 585-7000 19-3439 June 12, 2019 Dear Head of Council: I am writing further to my letter of June 7, 2019, regarding the More Homes, More Choice Act, 2019 (Bill 108) to advise that the Act received Third Reading and Royal Assent on June 6, 2019. Although the legislation has passed, the changes to the Development Charges Act and Planning Act included in Schedules 3 and 12 of the Act will come into force on a day to be identified by proclamation. We will be holding a teleconference which will provide an opportunity to receive feedback and input from municipalities as part of our consultation on the changes to the Development Charges Act and Planning Act, as well as the related regulatory changes being proposed, and implementation of the community benefits authority. I encourage you to attend and to forward this invitation to the appropriate staff in your municipality, such as the planning lead for your community and your treasurer. There are two options to join the teleconference: Tuesday, June 18th, 2019 from 2:30 to 3:30 pm or 4:00pm to 5:00pm. Meeting materials will be shared by email on Tuesday morning, including details on how to join the call. If you plan to attend the teleconference, please RSVP by 5:00 pm on Monday, June 17th, 2019 to PlanningConsultation@ontario.ca or call 1-855-776-8011. If you have any questions that you would like to ask at the teleconference, please submit them when you RSVP. We will make every effort to answer your questions at the teleconference. Regardless of whether you can attend the teleconference, I encourage you to provide your comments on the proposed regulatory changes through the Environmental Registry of Ontario. I look forward to our continued collaboration on this important initiative. Sincerely, c=== irdelW Steve Clark Minister c: Chief Administrative Officer Ontario V The More Homes, More Choice Act, 2019 Changes to the Planning Act, Development Charges Act and Related Regulations Date: June 18, 2019 Teleconference Details to Follow Agenda 2:30 to 3:30 pm 4:00 to 5:00 pm 2:30 Welcome and Introductions 4:00 Welcome and Introductions 2:35 Overview Presentation 4:05 Overview Presentation 2:50 Questions and Answers 4:20 Questions and Answers 3:25 Wrap Up 4:55 Wrap Up 3:30 End of Teleconference 5:00 End of Teleconference Ministry of Municipal Affairs and Housing What about health & safety? In order to ensure your comments are e considered,please reply by July 19,2019 to: C) Health and Safety are paramount to QuaeNet. ' IAENT C Health Canada has established electro-magnetic David Hahn,P.Eng. LJ L exposure guidelines,known as Safety Code 6,to Municipal Affairs ensure the safe operation of wireless antenna QuaeNet Canada Inc. installations.QuaeNet,and its tenants,ensures 70 Todd Road Proposed 29m Wireless that all of its facilities operate well below the Georgetown,ON L7G 4R7 allowable limits measured,taking into account all T:416-937-3500 Telecommunications Tripole pre-existing sources and combined effects of F:905-877-8835 additional carrier co-locations. Email:david.hahn@quaenet.com QuaeNet attests that the radio antenna systems Public described in this notification package will be Your Innovation, Sciences and constructed in compliance with the National Economic Development contact Notice Building Code of Canada which includes all applicable CSA Radio Communications Antenna/Tower—QuaeNet Regulations. Reference:QN Straffordville Regulatory and consultative procedures for ISED Southwest District Office telecommunications antennas can be found in 4475 North Service Road,Suite 100 ISED's CPC-2-0-03(Issue 5). Burlington,ON L7L 4X7 T:855-465-6307 QuaeNet attests that the radio antenna system F:905-639-6551 described in this notification packaged will comply E:ic.spectrumwodo-spectredbsoo.ic@canada.ca with Transport Canada/NAV Canada aeronautical safety requirements.QuaeNet will make all Site Location necessary applications to Transport Canada and Your land use authority contact 8354 Plank Road, Straffordville, ON Nav Canada and will undertake to provide these Paul Shipway,CAO Clerk requirements when they are made available. Municipality of Bayham ' ' 56169 Heritage Line,Straffordville,ON NOJ 1Y0 "°",ageL,^e =e' "'-.". Fencing would be installed around the base of the T:519-866-5521 tower and radio equipment and would include one E:pshipway@bayham.on.ca locked gate access point. = 9 How do I get involved? For more information QuaeNet is committed to public consultation.You are invited to provide comments about this General information from ISED: proposal by telephone,mail,email or fax pursuant http://strategis.ic.gc.ca/antenna 5354 Plank to the contact information provided. Health Canada's Safety Code 6: 2 _ http://www.hc-sc.gc.ca/ewh- semt/pubs/radiation/radio_guide-lignes_direct- eng.php Site Code: QN Straffordville QuaeNet Canada Inc. QuaeNet Canada Inc. 70 Todd Road,Georgetown,ON L7G 4R7 70 Todd Road,Georgetown,ON L7G 4R7 Your local land use authority Why is a new tower required? What will it look like? While antenna siting falls under the Federal Government's A radio antenna and tower are the two most important QuaeNet is proposing a 29m tripole to improve the overall exclusive jurisdiction,Innovation,Sciences and Economic parts of a radio communication system.The antenna is wireless and internet coverage in your area.Below is a Development's(ISED formerly Industry Canada)policy is to needed to send and receive signals.The tower raises the photo of the proposed site and tower type: seek meaningful local input with respect to antenna siting. antenna above obstructions such as trees and buildings so In an attempt to promote balance,ISED requires that that it can send and receive these signals clearly.Each cell proponents of telecommunication facilities consult with site and its antenna system(including tower)provide radio the public,either through the local land use authority's - ! _ ` coverage to a specific geographic area,called a cell.The • existing public consultation process,or through the ISED antenna system must be carefully located to ensure that it Default Process,as part of their regulatory obligations. as provides a good signal over the whole cell area,without interfering with adjacent sites.In areas where there are j The requirement to consult can be found in ISED's many cells,the antennas do not need to be very high. -- : • it,. ' ., document,Client Procedure Circular(CPC)2-0-03(Issue 5). • Where the cells are large,the antennas must be higher ... The purpose of consultation is to ensure that the public above the ground level in order to provide good radio x are aware of significant antenna structures and/or coverage for the whole area. r; -,: installations proposed within their communities and that 3.42 = • local authorities can make known to the proponent,and In this case,QuaeNet has determined the need for new ISED,factors which may have bearing on ensuring that B7r antennas to enhance voice and data coverage in the g iiisit antenna systems are deployed in a manner which consider surrounding area.In order to improve service,a new radio f local surroundings. i ! 't :. communications facility would need to be placed in the .. p.-:•-,_ {+ ,.- immediate vicinity of 8354 Plank Road. �"`_ • _ i 't While the Federal Government's exclusive jurisdiction . does not give a municipality the right to veto the proposal, ',.k -_k ISED expects proponents to consider constructive QuaeNet strongly supports co location on existing towers 4 s° o and structures.The use of existing structures minimizes ,+ comments brought forth by the public and land use • authorities with a view to allowing a site to proceed,while the number of new towers required in a given area and is ""'^ 1. .°" °ate ensuring a proposed site accommodates local concerns for generally a more cost-effective way of doing business. 4,-,,,,,,,,Unfortunately,in this case, there were no existing ,,. which solutions can be found.While the site is not bound structures in the area to be considered. ` by local zoning by-laws,the proponent must provide (when requested)supporting information to the land use ,1 a authority so that comments may be provided to assist the **Transport Canada may proponent in developing a site plan which reflects as Where would it be located? require aeronautical closely as is reasonable the intent of the zoning plan. The proposed location is at the 8354 Plank Road, markings—we are awaiting Notwithstanding the Federal Government's requirements Straffordville,ON confirmation** for public consultation,QuaeNet is committed to working with the local land use authority. This public notification Geographic coordinates for the site are: What about the environment? has been designed to provide all the necessary Latitude:42°43'43.20"N information as required by both the Municipality and ISED Longitude:80°46'56.69"W QuaeNet attests that the radio antenna system described to those properties that abut the land proposed for the in this notification package will comply with the Canadian pole. Environment Assessment Act,as this facility is excluded from assessment. To whom it may concern: I am writing this letter explaining a few concerns in the town of Eden. At the end of Gray Street, it is black at night. There is no light at the east end of Gray Street. We have several lights on the street except at the east end where the street dead ends. The last pole on the street has so many wires on the pole that the light was installed facing more to the south west rather than to the end of the street where there isn't any lighting. A lot of people including the elderly use this street. A lot of folks that live in the town wonder why the street is so dark at the east end where they walk their dogs. The town folks are out for mere exercise because it is a street within the town and away from the highway. Gray Street is still a very busy street but nothing like Plank line or Eden line to walk on. From what I understand the lights are placed on the street, so the street is visible. Well the street is visible except for the east end where there is no light. It is midnight black down here as you can see in the pictures I have forwarded. I would surely appreciate it if this matter could be looked into at your earliest convenience. We also have concerns with Gray Street being a 50 kms zone. We have a tremendous amount of kids playing on this street again and a lot of cars on this street as well. The street is not even wide enough for two vehicles to pass but it's a speed limit of 50kms zone. People pull into houses and leave the back of their vehicle sticking out on the road because there is not enough room for that many cars on a piece of property which makes it even more dangerous for the kids playing and riding their bikes and all the street traffic. There are times when you can just barely get around the corner of Travis and Gray Street because of the number of vehicles parked there. You can't even get by one another without driving on private property. We don't understand how a speed can be posted at 50kms on a street like this. There are towns all around us that have streets/roads with two full driving lanes and shoulders that are posted at 40 kms or slower. We see the caution signs with children playing signs posted on Gray Street but that is not enough. Many cars don't slow down enough, although there are cautionary signs. It is still too dangerous for all the kids on the street. The speeds need to be lowered for the safety of the pedestrians. Lastly the sidewalk snow removal in this town is bad at its best. I'm not sure what the snow removal process involves but the elderly and physically impaired people in Eden wait for 3 days to leave there home because the sidewalks aren't cleaned when the sun has been out for two of those days. They can't go for a walk to the post box to collect mail or possibly needing something from the store. We see a lot of vehicles in this town that are parked across the sidewalks or vertically because again there are too many vehicles for the household. This becomes a serious issue for all people involved, having to walk down the edge of road especially the elderly and physically impaired people. This includes Eden line and Plank road. (Maybe the homeowners should absorb the cost of the contract company coming back out to remove the snow left behind because of the car?) Not sure what the answer is but something needs to change before something serious happens. Thank you for your time looking into these matters for us. Regards, Brad Kennedy f 4' ' / 1 b,' 44 I \ 1 eil 1 rii...A:tt , . . V s _ 1 4 ii 1 1 f 1 / 1 Ilk A 4114 r` v�11 yti t 1. 44 r •• art,.•• 0 • r • ,r � � --- -. I I 'y I • -IN• • • , • 1 • • .. 1 I 1 1 I II I I I , • `• ,1, Illi I � , I i r \ 1 \ r l ' 41. \ . .,/ 1 •A` , R• • f,,, ,. ----- - '� `sem Ni§V• . ilk N �� . . . --I/ ..41' 6r _ _ tits, \\,, ,, Iiii .74,14,.\:,,7 'r, , . ._ . . i, _�°•� . ,_.r.., . . ...,\ _ _ _ . / , ./' r AI Alii 4 vt... 0-0 ''' fit , ... ,.. . . . TtS _ I I. 1 4 1 ' • i ' M It 11 1. _ . r:- fr •ti '41' i1 'P • • , , '_ r:- _ 1 . I `� , `: " r t t Port Burwell / Bayham Horticultural Society Po Box 164, Port Burwell On., n ECEIV E NW I TO MAY 3 O 2019 MUNICIPALITY OF BAYHAM Good evening My name is Stanley Rushton, I am the President of the Port Burwell / Bayham Horticultural Society. Mr. Mayor, Councillors, and Mr. Shipway, this letter is to ask , is it possible to get the flowers in our planters in Port Burwell and Vienna, watered this year. As you know, the flowers and plants are expensive, and without the watering , the money we put into it is wasted. The Horticultural Society is trying to help make, the Community in Bayham, a place of color and smiles. We are throwing out ideas on how to Beautify Bayham. We know the talks are not over, could you see your way clear, to help us and together, the opportunities are ours within Bayham. We are also looking for , the moving of some of the planters, we are asking for your help, to place them in a better area. As you know when the planter is moved, soil and grass seed is needed to fill the vacant spot , we could help a little for the soil and seed, in Port Burwell, or Vienna, please let us know. As long as we are talking, we are also planting, a little, in the cenotaph on Erieus St and have done a few improvements, in and around the cenotph, the planters have been painted, the benches have been fixed, and stained, etc. the only thing we are saying is, thank you for the new boardwalk. Also the border around the cenotaph, which are stone blocks, need to be rechecked and possibilty reset and secured in place, so they will not come apart again and cause an injury. Thanks, Stan Rushton, President of the Port Burwell / Bayham Horticultural Society. Information from Horticultural Committee hi there, just two planters to be relocated. the one on the corner of erieus and pitt, south east corner, and the next one on robinson st. across from the bridge. the two planters are to go to straffordville and installed on the little green space on the corner of 38 and 19 , north east side in front of rose's, variety. thank you for your patience. stan /1**/# 11177-11c Figin June 8, 2019 Mayor Ketchabaw Municipality of Bayham c/o Paul Shipway, CAO/Clerk 56169 Heritage Line, Straffordville ON N OJ 1Y0 Dear Mayor Ketchabaw, In 2016, the Township of Malahide initiated the establishment of a Fundraising Team in support of the Terrace Lodge Long Term Care project. The Fundraising Team included community representatives and one (1) member from each of the East Elgin municipalities (Municipality of Central Elgin, Municipality of Bayham, Township of Malahide and Town of Aylmer). The goals of the Fundraising Team were clearly established to raise funds for the value-added components of the project rather than the " bricks and mortar" or capital costs associated with the Terrace Lodge Redevelopment Project. The ongoing work of the Fundraising Committee will not only help support the Terrace Lodge Redevelopment Project through continued advocacy and promotion of the project, but will secure funds from the community and local business and service clubs to support value- added features which are otherwise not included in the capital budget allocated for the project. The Fundraising Team met several times over the past two years and the decision was made by the Team to suspend activities until next steps for the project were established by Elgin County Council . In January 2019, County Council consented to a redevelopment and addition to the existing Terrace Lodge Long Term Care Home. With the detailed design for the redevelopment and addition now well underway, and community consultation scheduled for the end of June, County Council believes it is important to reestablish the committee and continue the great progress already achieved by the Team . In the absence of a formal structure for the Fundraising Committee, clear Terms of Reference for the Committee were recently approved by County Council . I have attached a copy of the Terms of Reference for your information . At their meeting on June 11th, 2019, Elgin County Council resolved THAT the Terms of Reference for the Terrace Lodge Redevelopment Fundraising Committee be approved and applied to the activities of the Terrace Lodge Redevelopment Fundraising Committee; and THAT the Warden be directed to send Terms of Reference and request to the Councils of the Town of Aylmer, Municipality of Bayham, Township of Malahide and Municipality of Central Elgin requesting the appointment of one (1) member of Council to the Terrace Lodge Redevelopment Fundraising Committee; and THAT the Warden be directed to send letters to the Community Representatives and the Terrace Lodge Auxiliary requesting their continued participation on the Terrace Lodge Redevelopment Fundraising Committee; and THAT the County's Chief Administrative Officer and the Director of Seniors Services be the designated staff leads representing Elgin County on the Terrace Lodge Redevelopment Fundraising Committee to act as a liaison between the Terrace Lodge Redevelopment Fundraising Committee and Terrace Lodge Redevelopment Steering Committee. I hope that your Council will support the Terrace Lodge Redevelopment Fundraising Committee by appointing a member of your Council to the Committee. Sincerely, )___31?„_42 Warden McPhail County of Elgin Administrative Services cc. Terrace Lodge Steering Committee 450 Sunset Drive St. Thomas, ON N5R 5V1 Terrace Lodge Redevelopment Fundraising Committee Phone: 519-631-1460 www.eigincounty.ca Progr -- si e by Na _re. Elgi. nCounty Progress by Nature TERRACE LODGE REDEVELOPMENT -- FUNDRAISING COMMITTEE TERMS OF REFERENCE The following Terms of Reference describe the scope of the committee's responsibilities, the limits of authority, the results it is expected to achieve and the reporting required. PURPOSE The Terrace Lodge Redevelopment Fundraising Committee (herein referred to as " Fundraising Committee") is a sub- committee of the Terrace Lodge Redevelopment Project Steering Committee (herein referred to as "Steering Committee") . Working in collaboration the Steering Committee, the purpose of the Fundraising Committee is to plan , coordinate, implement and evaluate fund development activities in support of the operational and "value added" revenue generation in support of Terrace Lodge Redevelopment Project. The Fundraising Committee shall not support the capital costs associated with the Terrace Lodge Redevelopment Project. REPORTiNG/ACCOUNTABiLITY The Fund Development Committee is a Sub-Committee of the Terrace Lodge Redevelopment Project Steering Committee. The Fund Development Committee will provide reports to the Steering Committee through the distribution of the committee's minutes. MEMBERSHIP The Fundraising Committee membership includes elected officials representing the East Elgin municipalities and representatives of local service groups, local businesses and community members. Representatives of the Councils of the East Elgin municipalities, including : - One (1 ) Member of Municipality of Central Elgin ; - One (1 ) Member of Municipality of Bayham ; - One (1 ) Member of Township of Malahide; - One (1 ) Member of Town of Aylmer; and - One ( 1 ) Member of the Terrace Lodge Auxiliary; - A minimum of four (4) and maximum of ten (10) members from local service groups, local businesses and the community that represent the catchment area. - Long Term Care staff including Director of Homes and Seniors Services, Terrace Lodge Administrator and Manager of Program and Therapies. TERMS . Members from municipal council are appointed for the duration of their term on local Council. . Community Members are appointed for a four (4) year term and shall be eligible for re-appointment. SECRETARY An employee of the County shall be the Secretary of the Committee and shall act as a resource person in a non-voting capacity. SCOPE OF RESPONSIBILITIES To assist the Terrace Lodge Redevelopment Project Steering Committee to meet its project targets, including working with staff and volunteers to recommend goals and objectives of the fundraising initiatives: . Recommend and draft a Fundraising Plan and Fundraising Target that supports and encourages community engagement with Terrace Lodge Redevelopment Project both the short and long-term , for approval by the Terrace Lodge Redevelopment Steering Committee; . Support the staff and volunteers to identify, research , solicit, foster and steward major prospect and donors so as to build a pipeline of project specific support; . Assist with the development and cultivation of mutually supportive fundraising partnerships with local community groups and organizations; . Monitor and evaluate progress in meeting fundraising targets and return on investment; . Oversee the formation/review of policies and procedures associated with fundraising activities so that they are conducted in accordance with County of Elgin Policies; . Create and recommend fundraising policies that ensure that fundraising best practices are maintained and that committee's program is donor-centric; . Promote and support fundraising events/activities by attending, volunteering and/or giving monetary/in--kind assistance to the level that committee members are able; . Review and recommend levels of sponsorship recognition and evaluate methods of donor recognition and stewardship opportunities so that all donations of time and money are recognized appropriately. MEETINGS Meetings will be held as necessary or an estimated 6 times per year. ADMINISTRATION OF FUNDS Elgin County will administer funds and will issue tax receipts. VOTING/QUORUM The Fundraising Committee shall endeavour to operate by consensus. In case of disagreement, Committee members shall cast votes. Decision-making is limited to providing advice and recommendations. A quorum will be 51 % of the members at the meeting who are entitled to vote. Members of the Fundraising Committee will attempt to advise County staff at least two days in advance if unable to attend a meeting of the Committee. If quorum cannot be met, the meeting may be cancelled and rescheduled. REVIEW An evaluation of the Fund Development Committee will be conducted from time-to-time as the Terrace Lodge Redevelopment Project Steering Committee deems necessary. Draft approved by County Council : June 2019 Ibm ElginCounty Progressive by Nature Meeting: Terrace Lodge Redevelopment Fundraising Committee Date: July 11th, 2019 Time: 3 :00 pm Location: Terrace Lodge Long Term Care Home, Chapel Attendees: Staff: Elgin County Chief Administrative Officer, Director of Homes and Seniors Services Regrets: AGENDA 3 :00 pm - 3 :20 pm • Call to Order J. Gonyou • Review of Minutes (to be handed out) • Review of Agenda • Welcome & Introductions • Review of Terms of Reference (July 11th, 2019) • Appointment of Chair 3 :20 pm - 3 :40 pm • Terrace Lodge Redevelopment Presentation J. Gonyou • Public Consultation (June 20th) items of interest Returning Members • Fundraising Orientation • Review of Committee Accomplishments M. Harris 3 :40 pm - 3 :55 pm • Action Plan and Review of Goals J. Gonyou & Chair • Discussion - Next Steps & Deliverables v/ Campaign goal ✓ Campaign launch event ✓ Campaign materials ✓ Donor meetings, donor lists, etc. 3 :55 pm - 4:30 pm Administrative Items Chair • Other • Next meeting date • Pre-work required for next meeting 4:30 pm Adjournment Chair • Schedule is a guideline only. 1N NY 114.4 04; REPORT ► O ( CAO� Pp. -,p3-0-4 Is�o� TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: June 20, 2019 REPORT: CAO-38/19 SUBJECT: CAPITAL ITEM NO. GG-1 MARKET ANALYSIS BACKGROUND On December 21, 2017, the Council of the Corporation of the Municipality of Bayham passed By- law No. 2017-127, being a by-law to adopt the Municipality of Bayham Personnel Policy Manual. The subject Municipality of Bayham Personnel Policy Manual has been in force and effect since 2015. On October 1, 2018, the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report TR-13/18 re 2019-2028 Capital Budget— Draft be received for information; AND THAT Council approve in principle the 2019-2028 Capital Budget. The 2019 Capital Budget includes Capital Item No. GG-1 Market Analysis in the amount of$15,000. On January 3, 2019, the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-01/19 re Capital Item No. GG-1 Market Analysis be received for information; AND THAT Council approve the scope of work presented in Report CAO-01/19 by Ward and Uptigrove in the amount of $12,500+HST. Pursuant to the Municipality of Bayham Personnel Policy - Municipality of Bayham Compensation Philosophy the Municipality of Bayham will normally conduct a market check every four years which includes: • The pay band grid will be compared to the market • Council will approve the comparators to be used • The median or fiftieth (50th) percentile of the job rate of the comparators will be used. • The overall pay band grid may increase, decrease or remain the same as the result • No employee's pay will be reduced as a result of this exercise. However, individual pays may be frozen until the pay for their position catches up to their current pay. Employees in this situation will not be eligible for the annual pay adjustment until their pay is equal to or exceeds the job rate in their pay band • Council will approve the market check and implement the results. The Municipality of Bayham operates with an extremely lean staffing composition across the entire Corporation in all service areas. Additionally, from 2019-2023, 25% of the municipal workforce is eligible for retirement. As a result, the Municipality of Bayham compensation philosophy is critical for both retention and attraction purposes. DISCUSSION Attached hereto as Appendix 'A' is the Ward & Uptigrove Human Resources Solutions— Municipality of Bayham 2019 Market Analysis. As noted by Ward & Uptigrove, the results of the market check indicate that Bayham has largely kept up with the local labour market since the previous market check in 2014 (implemented January 1, 2015). This is directly as a result of the progressive compensation philosophy within the Municipality of Bayham Personnel Policy Manual. The Municipality of Bayham compensation philosophy within the Municipality of Bayham Personnel Policy Manual is critical when considering human resources retention and attraction and mitigating the human and financial costs associated with the same. RECOMMENDATION 1. THAT Report CAO-38/19 re Capital Item No. GG-1 Market Analysis be received for information. 2. AND THAT staff be directed to implement the 2019 market adjusted Municipality of Bayham pay bands effective July 1, 2019. 3. AND THAT staff be directed to increase the corporate mileage rate from 45 cents to 49.5 cents effective July 1, 2019. 4. AND THAT staff be directed to increase the annual stipend pay of Ward Councillors from $11,347.20 to $12,500 effective July 1, 2019. Respectfully Submitted by: Paul Shipway CAOICIerk t ,g " 1 ,!. „‘ To: Municipality of Bayham, Council and CAO/Clerk From: Ward & Uptigrove Human Resources Solutions Re: 2019 Market Check Results Date: May 2, 2019 Productivity • Engaged People 0 Save Money QBetter Recruiting ® Risk Awareness �o Save Time )Ward & Uptigrove Human Resources Solutions Executive Summary Ward &Uptigrove Human Resources Solutions (W&U) has conducted a market check, comparing the Municipality of Bayham's (Bayham) staff pay to a specific group of municipal comparators. The market results indicate that Bayham is paying 2% below the median of the market. We recommend Bayham implement a market adjustment effective July 1, 2019 at a 2019 cost of approximately$10,000 ($20,000 annually). Bayham's group benefits and other entitlements are comparable to the market. When collecting market data, we noticed Bayham staffing levels and structure in comparison to the 13 comparators. Bayham is running very lean and has a flat structure. Bayham has maintained statutory pay equity in 2019. The pay of Councillors is below market and Council should consider increasing the annual stipend to the median of the market. Bayham's corporate mileage rate is below market and Council should consider increasing the rate to the median of the market. Introduction W&U was contracted by the Municipality of Bayham to perform a 2019 market check of all the positions on the Bayham non-union pay bands plus the CAO/Clerk position. Deliverables: • Updated job evaluations; • Market Adjusted 2019 Bayham Pay Bands; • Statutory Pay Equity check; • Market data on Council remuneration; and • Corporate mileages rates of the comparators. Bayham's pay system achieves all three equities (external, internal and statutory). This is considered best practice. It assures Bayham employees of fair treatment and provides a structure that enables transparency and accountability to the public regarding the effective use of Bayham's resources. Page 2 of 7 <®> Job Evaluations and Pay Bands Explained All Bayham positions on the 2019 pay bands have been scored out of 1,000 using a point factor methodology. Once scored all positions are assigned a pay band in the Bayham pay bands based on their score. Ontario Pay Equity requires a job evaluation methodology to use four basic job factors (skill, responsibilities, effort and working conditions) on a gender neutral basis. The Bayham methodology uses 14 sub-factors incorporating these four factors. An independent consultant evaluates all new positions and any change in duties of existing positions and reports back to the CAO/Clerk for implementation. Pay Equities Explained External pay equity is described as paying competitively compared to a group of similar organizations. Achieving external pay equity is not required by Statute. Some municipalities make their pay grids public (actual pays of individuals and personal information must be protected). Due to publicly available pay grids, Municipalities are able to compare their pay practices to competing municipalities (for labour). Key job functions across most municipalities are very similar; making comparison relatively easy. Most municipalities conduct some kind of market review every three to five years. Bayham's policy is to conduct a market check every four years. The last market check was implemented January 1, 2015. Internal pay equity is described as ensuring proportionally fair and equal pay for all positions within the organization. Achieving internal pay equity is not required by Statute. This is achieved through the job evaluation process where each position is assigned a value to the organization and paid accordingly. Internal pay equity also includes the development of a mathematically derived pay bands (regression), using job evaluation; ensuring that positions of greater value are paid more. Bayham has maintained internal pay equity in 2019. Statutory pay equity means meeting the obligations of the Pay Equity Act of Ontario. Most municipalities, including Bayham posted pay equity plans in the 1990's. There is an ongoing obligation for organizations to maintain pay equity; ensuring pay practices continue to be gender neutral and to meet all the requirements of the Ontario Pay Equity Act. Bayham has maintained statutory pay equity in 2019. Page 3 of 7 <®> Median of market The Bayham pay administration policy mentions paying at the median (50th percentile), not the average, of the job rate of the market. W&U has performed various median calculations in our reports; based on the assumption that Bayham wishes to stay in the middle of the pack; versus leading or lagging. We recommend staying with the median; unless circumstances force the Municipality to adopt an alternative Pay Philosophy (such as extremely high turnover or extremely competitive labour market). Paying at the median is in keeping with the Bayham's goals of treating staff fairly while maintaining transparency and accountability to its public. Project steps performed by W&U W&U performed the following steps for this project. 1. Council approved (in January 2019) 15 potential comparators for this market check. See attached Schedule A. W&U approached the 15; 13 participated. The list of 15 is identical to the 2014 comparators. 2. Obtained pay bands, organization charts,job descriptions and other relevant documents from the 13 participants. 3. Ensured the job evaluations for the 11 Bayham positions on the 2019 pay bands are current and accurate. As a result of this review: • The Manager of Capital Projects/Water/Wastewater moved up one Pay Band to Pay Band #1. Note: The Bayham Manager of Capital Projects/Water/Wastewater is a unique position within the local municipal sector. This position oversees capital projects, manages the Drinking Water Quality Management Standard (DWQMS) and also acts as the Overall Responsible Operator (ORO). As a result this manager must have six applicable licences. Ward & Uptigrove checked the 13 comparators and also other municipalities to find a similar position. We were unsuccessful. As a result we evaluated the position based on the duties and qualifications (14 sub-factors in total) As a result it scored higher than the other three senior positions in pay band #2 and was placed in pay band #1. • CBO/Drainage Superintendent moved up one Pay Band to Pay Band #3. • The curator position was placed in Pay Band #10. (previously unassigned) • See attached Schedule B. Page 4 of 7 <®> 4. Created a market check worksheet for each of the 12 (includes CAO/Clerk) Bayham positions. Found 9 valid position comparators with the 13 participants. Didn't find valid comparators for the remaining 3 positions. 5. Took the median (per policy) of the job rate (top step) of the valid market data for the 8 positions. This is called benchmarking. 6. Summarized market check results. 7. Rolled the valid market data and current job evaluations into the 2019 market adjusted Bayham pay bands using two regression pay lines. 8. Performed reasonability tests on revised market adjusted 2019 pay bands including a comparison to 2019 job rate and valid 2019 market rate by position. 9. Reviewed the 2019 market adjusted Bayham pay bands to ensure statutory pay equity is maintained. 10. Summarized the Council remuneration market data. See attached Schedule C. 11. Summarized the mileage market data. See attached Schedule D. Results of Market Check All staff market check (Ex CAO) Overall, Bayham is paying approximately 2.0% less than market, if you compare all the Bayham job rates (Step 5) to the median of the 9 valid market job rates. The results of the market check indicate that Bayham has largely kept up with the local labour market since the previous market check in 2014 (implemented January 1, 2015) This is due to Bayham's annual pay band % increases (based on the October Ontario Consumer Price Index (CPI)) over the last four years. Page 5 of 7 <®> W&U recommends Council adopt the 2019 market adjusted Bayham pay bands attached at Schedule B. Currently all staff are at job rate (Step 5) in their pay bands. We recommend the hourly rate of all Bayham staff be rounded up to the next highest step in their market adjusted 2019 pay band effective July 1, 2019. Only two staff will not remain at their job rate. This market adjustment will result in an increase of overall payroll (excluding the CAO/Clerk) of approximately 2%. All staff receive a modest market adjustment to their pay ranging from .5% to 4.2% increase. The cost to Bayham of the market adjustment for half a year is approximately $10,000. This cost excludes the ripple effect on OMERS and certain group benefits. The last market check was conducted in 2014 and implemented effective January 1, 2015 at a cost of approximately$26,300 for the year. CAO/Clerk Market Check The CAO/Clerk position was removed from the Bayham Pay Bands as part of the 2014 market check project. Most of our municipal clients, at our recommendation, have removed the CAO position from the municipal pay bands and placed under a separate employment contract. This allows Council more freedom to fluctuate the CAO remuneration to response to market pressures and changes in responsibilities. It also removes any conflict of interest when administrating the internal pay band system. The nominal 2019 pay band of the CAO/Clerk is a follows: • Step 1 $104,520 • Step 2 $111,072 • Step 3 $117,603 • Step 4 $124,134 • Step 5 $130,666 The current incumbent is a Step 5 (Job Rate) makes $130,666 ($62.82 at 2,080 hours) annually. The median of market rate job rate for CAOs is $ $130,312 ($62.65 *2,080 hours) with 12 comparators reporting. We recommend leaving the current incumbent at his current salary. Council Remuneration See Schedule C. Chart 1, Bayham is paying slightly above the median of the market for the Mayor and Deputy Mayor and slightly below market for Councillors. As per Chart 2, six of the comparators shown in Chart 1 pay a meeting allowance in addition to the annual stipend. Chart 3 is a comparison of Bayham to the seven municipalities that do not pay a meeting allowance. This is the most meaningful comparison. It shows again that Bayham is paying slightly above the median of the market for the Mayor and Deputy roles and slightly below market for Councillors Page 6 of 7 <®> Mileage Allowance See Schedule D. Bayham is paying a per KM allowance of 45 cents. The median of the market is 55 cents. Recommendations to Council 1. Implement the attached 2019 market adjusted Bayham pay bands effective July 1, 2019. 2. Consider increasing the annual stipend pay of Councillors from $11,347.20 to $12,500 effective July 1 2019. 3. Consider increasing the mileage allowance from 45 cents to 55 cents effective July 1, 2019. Schedules Schedule A: Comparators Schedule B: 2019 Market Adjusted Pay Bands Schedule C: Council Remuneration Schedule D: Mileage Page 7 of 7 ®, Schedule A Bayham, Municipality of 2019 Market Check Participating Comparators County Municipality Population Households 1 Elgin Dutton-Dunwich, Municipality of 3,866 1,556 2 Elgin Malahide, Township of 9,292 3,155 3 Elgin Southwold, Township of 4,421 1,655 4 Lambton Petrolia, Town of 5,742 2,323 5 Lambton Plympton-Wyoming, Town of 7,795 3,416 6 Lambton Warwick, Township of 3,692 1,432 7 Middlesex Lucan Biddulph, Township of 4,700 1,837 8 Middlesex North Middlesex, Municipality of 6,352 2,399 9 Middlesex Southwest Middlesex, Municipality of 5,723 2,505 10 Oxford Blandford-Blenheim, Township of 7,399 2,817 11 Oxford Norwich, Township of 11,001 3,826 12 Oxford South West Oxford, Township of 7,664 2,753 13 Oxford Zorra, Township of 8,138 3,161 Total Comparators 13 Median of potential comparators 6,352 2,505 Elgin Bayham, Municipality of 7,396 2,557 Two didn't participate in 2019 West Elgin East Zorra-Tavistock Schedule B 1.58 PM 05/02/19 Bayham 2019 Market Adjusted Pay Bands Existing 2019 Job New 2019 Market Adjusted Rate Pay Band Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 5 Number Title 80% 85% 90% 95% 100% 100% 1 Manager of Capital ProjectslWater/Wastewater $47.81 $50.80 $53.78 $56.77 $59.76 $59.40 Fire Chief/BLE/CEMC $42.57 $45.23 $47.89 $50.55 $53.21 $52.94 2 Manager of Public Works (Vacant) $42.57 $45.23 $47.89 $50.55 $53.21 $52.94 Treasurer $42.57 $45.23 $47.89 $50.55 $53.21 $52.94 3 CBO/Drainage Superintendent $38.01 $40.38 $42.76 $45.13 $47.51 $46.62 4 $33.90 $36.02 $38.14 $40.26 $42.38 $41.03 5 Deputy Clerk/Planning Administrator $30.50 $32.41 $34.32 $36.22 $38.13 $36.89 Deputy Clerk $30.50 $32.41 $34.32 $36.22 $38.13 $36.89 Roads Operations Supervisor $30.50 $32.41 $34.32 $36.22 $38.13 $36.89 6 $28.07 $29.83 $31.58 $33.34 $35.09 $33.89 7 $25.91 $27.53 $29.15 $30.77 $32.39 $31.16 8 $23.75 $25.24 $26.72 $28.21 $29.69 $28.59 9 Administrative Assistant $21.86 $23.23 $24.60 $25.96 $27.33 $26.82 Finance Clerk (2) $21.86 $23.23 $24.60 $25.96 $27.33 $26.82 10 Curator $20.24 $21.51 $22.77 $24.04 $25.30 $25.01 11 $18.62 $19.79 $20.95 $22.12 $23.28 $23.96 CAO/Clerk position is not in the Bayham Pay Bands Schedule C— Council Remuneration 2019 Chart 1: Council Stipend Municipality Mayor Deputy Mayor Councilor Dutton-Dunwich, Municipality of $18,032.00 $15,027.00 $12,622.00 Malahide,Township of $20,697.96 $15,924.12 $11,150.52 Southwold,Township of $15,177.60 $11,762.64 $9,620.64 Petrolia,Town of $25,619.00 N/A $13,419.00 Plympton-Wyoming,Town of $8,407.23 $6,305.42 $4,203.62 Warwick,Township of $9,063.06 N/A $5,709.58 Lucan Biddulph,Township of $17,000.00 $13,500.00 $12,500.00 North Middlesex, Municipality of $23,068.00 $11,504.43 $10,161.17 Southwest Middlesex, Municipality of $17,190.00 $9,550.00 $5,730.00 Blandford-Blenheim,Township of $20,723.89 N/A $13,887.24 Norwich,Township of $23,695.00 $20,767.00 $17,568.00 South West Oxford,Township of $16,348.00 N/A $12,340.00 Zorra,Township of $28,672.00 N/A $16,384.00 Bayham, Municipality of $19,163.94 $14,588.51 $11,347.20 Median $18,032.00 $12,631.32 $12,340.00 Chart 2: Meeting Rates Municipality Whole Day Half Day Dutton-Dunwich, Municipality of _ N/A N/A Malahide,Township of $165.00 N/A Southwold,Township of N/A N/A Petrolia,Town of $125.00 $60.00 Plympton-Wyoming,Town of $154.74 $70.62 Warwick,Township of $75.00 N/A Lucan Biddulph,Township of N/A N/A North Middlesex, Municipality of $170.22 $85.11 Southwest Middlesex, Municipality of N/A N/A Blandford-Blenheim,Township of $60.00 N/A Norwich,Township of N/A N/A South West Oxford,Township of N/A N/A Zorra,Township of N/A N/A Bayham, Municipality of N/A N/A Median $139.87 $70.62 W&U collected council remuneration information from all the participating comparators. Many of the comparators stated to W&U that they have increased their council's remuneration in 2019 due to the recent changes. Only 6/13 Municipalities provide Council with meeting rates. Chart 3: Comparators that don't provide meeting rates Municipality Mayor Deputy Mayor Councilor Dutton-Dunwich, Municipality of $18,032.00 $15,027.00 $12,622.00 Southwold,Township of $15,177.60 $11,762.64 $9,620.64 Lucan Biddulph,Township of $17,000.00 $13,500.00 $12,500.00 Southwest Middlesex, Municipality of _ $17,190.00 _ $9,550.00 $5,730.00 Norwich,Township of $23,695.00 $20,767.00 $17,568.00 South West Oxford,Township of $16,348.00 N/A $12,340.00 Zorra,Township of $28,672.00 N/A $16,384.00 Bayham, Municipality of $19,163.94 $14,588.51 $11,347.20 Median $17,190.00 $13,500.00 $12,500.00 Schedule D— Mileage County Municipality 2019 Corporate After first Mileage Rates 5,000km II Elgin Dutton-Dunwich, Municipality of 0.49 N/A © Elgin Malahide,Township of 0.45 N/A © Elgin Southwold,Township of 0.55 0.49 4 Lambton Petrolia,Town of 0.57 N/A © Lambton Plympton-Wyoming,Town of 0.54 N/A 6 Lambton Warwick,Township of 0.58 N/A n Middlesex Lucan Biddulph,Township of 0.45 N/A 8 Middlesex North Middlesex, Municipality of 0.45 N/A 9 Middlesex Southwest Middlesex, Municipality of 0.55 0.49 10 Oxford Blandford-Blenheim,Township of 0.55 0.49 M Oxford Norwich,Township of 0.58 0.52 ® Oxford South West Oxford,Township of 0.55 0.49 ® Oxford Zorra,Township of 0.58 0.52 Elgin Bayham, Municipality of 0.45 N/A Median of 13 Comparators 0.55 0.49 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-059 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND FROESE EXCAVATING LTD. FOR THE PROVISION OF DRAINAGE WORKS FOR THE SOPER ROAD DRAIN IN THE MUNICIPALITY OF BAYHAM PURSUANT TO PROVISIONS OF THE DRAINAGE ACT, CHAPTER D.17, R.S.O. 1990 AS AMENDED. WHEREAS the Council of the Municipality of Bayham deems it expedient to authorize the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality, for the provision of drainage works of the Soper Road Drain based on and in accordance with the terms and conditions of the tender accepted; AND WHEREAS the Corporation of the Municipality of Bayham (the "Municipality") desires to enter into an agreement with Froese Excavating Ltd. for construction of the Soper Road Drain in accordance with the Contract as prepared by Spriet Associates; THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows: 1. THAT the Municipality enter into and execute an agreement with Froese Excavating Ltd. for construction of the Soper Road Drain in accordance with the Contract attached hereto as Schedule "A" and forming part of this By-Law; 2. THAT the Mayor and the Clerk of the Municipality are hereby authorized and directed on behalf of the Municipality to execute all documents as may be required to give effect to these presents; 3. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF JUNE, 2019. Mayor Clerk MUNICIPALITY OF BAYHAM BY-LAW NO 2019-060 BEING A BY-LAW RESPECTING THE MUNICIPAL POLLUTION CONTROL SYSTEM AND MUNICIPAL STORM SEWER SYSTEM IN THE MUNICIPALITY OF BAYHAM AND THE ESTABLISHMENT OF SEWER CHARGES AND SEWER SURCHARGE RATES WHEREAS under section 11 of the Municipal Act, 2001, a municipality may pass by-laws respecting matters within the sphere of jurisdiction of Public Utilities, which includes a system that is used to provide water services for the public; AND WHEREAS section 9 of the Municipal Act, 2001 provides that section 11 shall be interpreted broadly so as to confer broad authority on municipalities to enable them to govern their affairs as they consider appropriate and to enhance their ability to respond to municipal issues; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS A BY-LAW AS FOLLOWS: Short Title This By-law may be referred to as the Municipal Pollution Control System and Storm Sewer System By-law Section 1 - Definitions 1.1 In this by-law: a) "Building Sewer" shall mean that part of the Sewer Service commencing at a point one metre from the outer face of the wall of a building or other structure and terminating at the street line, property line or easement limit; b) "Chief Building Official (CBO)" shall mean the Chief Building Official (CBO) of the Corporation of the Municipality of Bayham; c) "Council" shall mean the Council of the Corporation of the Municipality of Bayham; d) "Consumer" shall mean the Owner, occupant, builder or developer of property which is serviced by, connected to or uses the Municipal Water Pollution Control System; e) "Dwelling Unit" shall mean a real property used or designed for use as a home or as a place in which one or more persons may sleep; 1 f) "Manager of Public Works" shall mean the Manager of Public Works of the Corporation of the Municipality of Bayham; g) "Municipality" shall mean the Corporation of the Municipality of Bayham; h) "Municipal Storm Sewer System" shall mean the buildings, structures, storm sewers and Sewer Service Connections, equipment, appurtenances, pumping stations and outfalls under the jurisdiction of the Municipality for land drainage including storm, surface overflow, sub-surface or seepage waters or other drainage from the land within the Municipality of Bayham; i) "Municipal Water" shall mean potable water or raw water carried by the Municipal Water Supply System; j) "Municipal Water Pollution Control System" shall mean the water pollution control system of the Municipality including all Municipal buildings, structures, water pollution control plants, outfalls, equipment, water pollution control pumping stations, sanitary sewers, Sewer Service Connections, appurtenances and all sewage works other than the Municipal Storm Sewer System designated for the collection and disposal of sewage together with all lands appropriated for such purposes and uses; k) "Owner" shall mean the registered owner of a parcel of property as such person is described in the most current assessment roll; I) "Person" shall include an individual, sole proprietorship, partnership, unincorporated association, unincorporated organization, corporation, trustee, heir, executor, administrator or other legal representative; m) "Residential Building" shall mean a structure that contains one or more Dwelling Units; n) "Sewer" shall mean a pipe forming part of the Municipal Water Pollution Control System that conveys sewage from Sewer Services to water pollution control plants or outlets or part of the Municipal Storm Sewer System that conveys stormwater; o) "Sewer Charges" shall mean the charges set out in Schedule "A" of this by-law; p) "Sewer Service" shall mean the pipe connecting a Municipal Sewer to the building drain at a point one metre from the outer face of the wall of a building or other structure and such pipe consists of a Sewer Service Connection and a Building Sewer; q) "Sewer Service Connection" shall mean that part of the Sewer Service from the Municipal Sewer to the Building Sewer; r) "Sewer Surcharge Rates" shall mean the rates set out in Schedules "A" of this 2 by-law; s) "Unit" shall mean an area within a building that is self-contained with separate plumbing facilities and, in the case of multiple units, the units may be owned or rented by different Persons; t) "Treasurer" shall mean the Treasurer of the Corporation of the Municipality of Bayham; u) "Water/Wastewater Operations Manager" shall mean the Water/Wastewater Operations Manager of the Corporation of the Municipality of Bayham. Section 2 - General Provisions 2.1 The responsibility for the construction, operation and maintenance of the Municipal Water Pollution Control System is vested in the Water/Wastewater Operations Manager. 2.2 The responsibility for the construction, operation and maintenance of the Municipal Storm Sewer System is vested in the Manger of Public Works. 2.3 No construction, operation or maintenance work of any kind or nature not specifically authorized by this by-law shall be performed on the whole or any part of the Municipal Water Pollution Control System except as authorized in writing by the Water/Wastewater Operations Manager 2.4 No construction, operation or maintenance work of any kind or nature not specifically authorized by this by-law shall be performed on the whole or any part of the Municipal Storm Sewer System except as authorized in writing by the Manager of Public Works 2.5 The Municipality may provide a Municipal Water Pollution Control System and a Municipal Storm Sewer System, as circumstances, equipment and capacity permit. 2.6 No Municipal Water Pollution Control System or Municipal Storm Sewer System shall be provided to any property outside of the Municipality of Bayham except by special agreement with the Municipality. 2.7 Any Person authorized by the Water/Wastewater Operations Manager for that purpose shall have free access, at all reasonable times, and upon reasonable notice given and request made, to all property and parts of every building or other premises to which Municipal Water Pollution Control System Services are supplied, for the purpose of inspecting, repairing, altering or disconnecting any Municipal Water Pollution Control System Service. 2.8 Any Person authorized by the Manager of Public Works for that purpose shall have free access, at all reasonable times, and upon reasonable notice given and request 3 made, to all property and parts of every building or other premises to which Municipal Storm Sewer System Services are supplied, for the purpose of inspecting, repairing, altering or disconnecting any Municipal Storm Sewer System Service. 2.9 Plants, Shrubs, trees, hedges, fences, other structures and vehicles shall not obstruct the free access to, and the repair or operation of any portion of the Municipal Water Pollution Control System or Municipal Storm Sewer System by duly authorized employees or agents of the Municipality 2.10 No Person shall proceed with, or authorize, any construction which is, or is proposed to be, located over, under, across or along any Sewer or other works forming part of the Municipal Water Pollution Control System without first notifying the Water/Wastewater Operations Manager in writing of his intention to proceed with the same. If, in the opinion of the Water/Wastewater Operations Manager, it becomes necessary to support, protect or relocate such Sewer or other works, the cost of supporting, protecting or relocating the Sewer or other works shall be charged to such Person and the Water/Wastewater Operations Manager shall have the power to supervise and direct the supporting, protecting or relocating of such works. 2.11 No Person shall proceed with, or authorize, any construction which is, or is proposed to be, located over, under, across or along any Sewer or other works forming part of the Municipal Storm Sewer System without first notifying the Manager of Public Works in writing of his intention to proceed with the same. If, in the opinion of the Manager of Public Works, it becomes necessary to support, protect or relocate such Sewer or other works, the cost of supporting, protecting or relocating the Sewer or other works shall be charged to such Person and the Manager of Public Works shall have the power to supervise and direct the supporting, protecting or relocating of such works. 2.12 Any Person who has proceeded with or authorized any construction or work which is located under, over, across or along any Sewer or other part of the Municipal Water Pollution Control System shall be liable for any damage caused by such construction work. The Water/Wastewater Operations Manager shall be notified immediately of any damage inflicted on the Municipal Water Pollution Control System. If the damage is not remedied to the satisfaction of the Water/Wastewater Operations Manager within a reasonable period of time, the Water/Wastewater Operations Manager may, upon giving reasonable notice, have such damage repaired, and the cost of the repairs shall be borne by such Person. 2.13 Any Person who has proceeded with or authorized any construction or work which is located under, over, across or along any Sewer or other part of the Municipal Storm Sewer System shall be liable for any damage caused by such construction work. The Manager of Public Works shall be notified immediately of any damage inflicted on the Municipal Storm Sewer System. If the damage is not remedied to the satisfaction of the Manager of Public Works within a reasonable period of time, the Manager of Public Works may, upon giving reasonable notice, have such 4 damage repaired, and the cost of the repairs shall be borne by such Person. Section 3 - Sewer Surcharge Rates, Charges and Revenue 3.1 If in any fiscal year the revenues generated by the Sewer Surcharge Rates and Sewer Charges are not sufficient to meet the Municipality's expenditures for the Municipal Water Pollution Control System, the deficit may be covered by a duly authorized increase in Sewer Surcharge Rates and Sewer Charges for the succeeding fiscal year. To the extent that such increases are not sufficient for such purposes, the required amounts shall be raised by a duly authorized special Municipal levy as set out in the Municipal Act, 2001. 3.2 All revenue raised by the methods described in this by-law, or authorized, shall be applied to the Municipal Water Pollution Control System. 3.3 Consumers who discharge flow to the Municipal Water Pollution Control System shall pay the Sewer Surcharge Rates set out in Schedule "A" of this by-law. 3.4 Persons desiring to connect buildings that they own or occupy to the Municipal Water Pollution Control System shall, in accordance with Section 5 of this by-law, pay the connection related charges and in accordance with Section 6 of this by-law, pay frontage charges. 3.5 Persons desiring the extension of the Municipal Water Pollution Control System shall pay charges in accordance with Section 7 of this by-law. 3.6 Persons requiring the miscellaneous services set out in various parts of this by-law shall pay the charges set out in Schedule "A" for such services. 3.7 Notwithstanding any Section or Schedule of this by-law the Consumer shall be responsible for all applicable costs associated with the Municipal Water Supply System and the Water/Wastewater Operations Manager shall have authority to require full cost recovery payments of a Consumer for any service provided. Section 4 — Connections to the Municipal Water Pollution Control System 4.1 For purposes of this Part, "Building Sewer", "Sewer", "Sewer Service" and "Sewer Service Connection" shall refer only to the Municipal Water Pollution Control System. 4.2 An Owner (referred to in this Part as an "Applicant") wishing to have a building connected to the Municipal Water Pollution Control System shall apply to the Municipality. 4.3 No connection shall be made to the Municipal Water Pollution Control System until, a) an Application for Sewer/Water Service in the form provided by the Water/Wastewater Operations Manager (referred to in this Part as an "Application") has been approved by the Municipality; and 5 b) a plumbing permit has been approved by the CBO. 4.4 All applicable connection charges shall be paid and the Municipality's approval received at least three weeks prior to the date by which connection to the Municipal Water Pollution Control System is requested for any Sewer Service Connection to be installed by the Municipality. 4.5 An Application must be completed prior to the connection of the Building Sewer to the preinstalled Sewer Service Connection for each separate Sewer Service in housing developments built on lands subject to registered plans of subdivision where the Sewer Service Connection has been installed by the subdivider. 4.6 The Water/Wastewater Operations Manager may refuse approval of an Application where, in the Water/Wastewater Operations Manager's opinion, a) the Municipal Water Pollution Control System may be adversely affected b) there is insufficient sewage collection and treatment capacity available c) a Sewer does not abut the applicant's land; or d) the service would contravene existing by-laws or other regulations. 4.7 An Application shall be approved and issued prior to a building permit or plumbing permit where such permits are necessary. 4.8 Where a Sewer Service Connection is to be installed for any use other than single family, semi-detached, street townhouse or street link houses, detailed plans of the proposed Sewer Service acceptable to the Water/Wastewater Operations Manager, shall be submitted with each Application. 4.9 Every Application shall be accompanied by a payment equal to the sanitary Sewer Service Connection charge set out in Schedule "A" and the applicable frontage charge payment calculated in accordance with Section 6 of this by-law. 4.10 Where a Sewer Service Connection is required and is not installed as part of a plan of subdivision, the Application shall be construed or interpreted to be an application for the Municipality to construct the Sewer Service Connection. 4.11 The installation of the Sewer Service Connection shall not be scheduled or commenced in any way until the applicant has met all requirements of this by-law. 4.12 If any Sewer Service installation does not comply with the plans submitted pursuant to Section 4.8 of this by-law, the Municipality will not accept sewage from the premises served, or may shut off the supply of Municipal Water, until the installation is made to comply with the approved plans. 4.13 For those applications for which there is insufficient capacity within the Municipal Pollution Control System servicing the Applicant's property to meet the request of the Applicant, the Municipality may, a) deny the Application; b) grant the Application if, capacity can otherwise be made available; 6 c) require the Applicant to enter into a consumption and discharge agreement with the Municipality ; d) require the Applicant to agree to pay the cost of additional facilities necessary to meet the requirements set out in the application. 4.14 Following the approval by the Municipality of an Application, the Treasurer shall, in the case of a commercial building, establish a customer account in the name of the Consumer, and in the case of a residential building, establish a customer account in the name of the Owner, for the purpose of billing Sewer Charges and Sewer Surcharge Rates. 4.15 All work involved in the installation and maintenance of Sewer Service Connections shall be performed only by duly authorized employees or agents of the Municipality or by the Applicant in accordance with the terms of a servicing agreement. 4.16 Every Sewer Service shall be laid in a straight line and at a right angle to a Sewer, as nearly as practicable. 4.17 Where the Applicant indicates in the Application a desired location for the Sewer Service Connection, it shall be located as indicated provided the proposed location is approved by the Water/Wastewater Operations Manager. 4.18 Where the Applicant does not indicate in the Application a desired location for the Sewer Service Connection, it will be located as determined by the Water/Wastewater Operations Manager. If the Applicant subsequently requires a relocation of the Sewer Service Connection, such relocation shall be at the expense of the Applicant, which is in addition to the original Sewer Service Connection charge. 4.19 No Sewer Service to one Owner's building shall be installed in, over or across the property of another Person or located on an easement on another Person's property, except by the written consent, in the form of an easement agreement, of the Persons concerned and the approval of the Water/Wastewater Operations Manager. 4.20 Only one Sewer Service shall be installed on each lot, block or parcel of land unless otherwise approved by the Water/Wastewater Operations Manager. 4.21 A Sewer Service shall be installed to each Unit of semi-detached houses, street townhouses and street link houses, unless the Water/Wastewater Operations Manager has approved an alternate form of connection. 4.22 Where more than one lot, block or parcel of land under separate ownership is served by a single Sewer Service, the Water/Wastewater Operations Manager may order the affected Consumers to disconnect from the single Sewer Service and to conform to Section 4.21 of this by-law and all costs, including those for installing new Sewer Service Connections, shall be borne by the Consumers. 7 4.23 A Consumer shall be responsible for the installation of a Building Sewer. 4.24 There shall be no discharge of water or any other fluid or material into Sewer Services during the construction of buildings. 4.25 Sewer Services shall be installed in the size, material and to other specifications approved by the Water/Wastewater Operations Manager. 4.26 Owners or occupants of land whose premises are served by the Municipal Water Pollution Control System are responsible for providing a readily accessible 100 millimetre clean out within 1 metre of the inner face of the outside wall where the Building Sewer leaves the building. 4.27 All Sewer Service trenches shall have proper bedding and be properly backfilled to the satisfaction of the Water/Wastewater Operations Manager and adequately protected against settlement. 4.28 Where an Application necessitates the installation of a monitoring manhole at the property line on private property pursuant to the provisions of the Municipality's' Sewer Use By-law, the installation of the manhole shall be the responsibility of the Applicant and the costs of such installation shall be borne by the Applicant. 4.29 The Water/Wastewater Operations Manager may connect a Sewer Service Connection to an existing monitoring manhole on private property. 4.30 Where a monitoring manhole is required but not yet constructed, the Water/Wastewater Operations Manager may install the Sewer Service Connection and leave it plugged until a monitoring manhole is constructed by the Owner. 4.31 Where a monitoring manhole is constructed after the installation of a Sewer Service Connection, the Person constructing the monitoring manhole shall connect the Sewer Service Connection to the monitoring manhole, advise the Water/Wastewater Operations Manager that such connection has taken place and request that the connection be inspected by the Water/Wastewater Operations Manager. 4.32 The Water/Wastewater Operations Manager is responsible for the installation, maintenance, flushing, cleaning, rotting, unblocking and repairing of Sewer Service Connections and all such work shall be done only by employees or agents of the Municipality. 4.33 The Municipality will not clean, repair or renew Sewer Services which are longer than 30 metres. 4.34 The Municipality shall clean Sewer Services, including flushing, rodding_or unblocking, throughout the Municipality of Bayham, only where readily accessible 100 millimetre diameter cleanouts are available, for single-family houses, semi- detached houses, street townhouses and street link houses with separate direct 8 connections to the street sewer, and up to the nearest outside manhole for condominiums and all costs shall be borne by the Consumer. a) If the Consumer or his agent does the cleaning, without the Municipality's authorization, the Consumers do so at the Consumer's cost and there shall be no reimbursement of such costs by the Municipality. 4.35 All Owners of single-family houses, semi-detached houses, street townhouses and street link houses which have less than a 100-millimetre diameter cleanout or a "T" cleanout on their Sewer Services shall be provided with one (1) cleaning. Such Owners shall be advised that no further cleaning will be provided by the Municipality until a readily accessible 100-millimetre diameter cleanout has been installed at their own expense. 4.36 All repairs to, or renewals of, Building Sewers for single-family houses, semi- detached houses, street townhouses and street link houses with separate direct connections to the Sewer, shall be undertaken by the Municipality (excluding surface restoration, landscaping and paving) and all costs shall be borne by the Consumer. The Water/Wastewater Operations Manager may set guidelines for such works. 4.37 Where any Sewer Service Connection or Building Sewer is found to have been blocked or damaged through the action of the Consumer occupying the property served by the pipe, or through the actions of any other Person, the cost of labour and materials used to repair such blockage or damage shall be charged to the Owner. 4.38 No repairs to, or renewals of, Building Sewers shall be undertaken until the Owner signs the release form as provided by the Water/Wastewater Operations Manager. 4.39 Connection to the Municipal Water Pollution Control System through a rear yard shall only be allowed with the approval of the Water/Wastewater Operations Manager and by agreement with the Municipality covering, among other matters, maintenance, flushing, cleaning, rodding, unblocking, repairing, renewing and charges. 4.40 No Person shall make any temporary connection to the Municipal Water Pollution Control System except by agreement with the Municipality. 4.41 Where a building has been or will be demolished or removed and an Owner wishes to reuse a Sewer Service Connection, which previously served the building, the Owner shall apply to reuse the Sewer Service Connection. Such Application shall be accompanied by an inspection fee in an amount set out in Schedule "A" of this by-law. 4.42 Before approval and issuance of an Application, the Owner shall expose the disused Sewer Service Connection and prepare it for inspection by the Water/Wastewater Operations Manager, who may, upon inspecting such Sewer Service Connection, refuse to allow its reuse if, in the opinion of the 9 Water/Wastewater Operations Manager, it is not suitable material, of inadequate size, or defective. The opinion of the Water/Wastewater Operations Manager on this matter shall be final. 4.43 Where the Water/Wastewater Operations Manager deems that the Sewer Service Connection referred to in Section 4.42 of this by-law cannot be used, the Municipality shall replace such Sewer Service Connection and charge for such work and all costs shall be borne by the Owner. 4.44 When the Water/Wastewater Operations Manager determines that a Sewer Service Connection is no longer required due to property redevelopment or otherwise and can be abandoned, the Sewer Service Connection shall be disconnected at the Sewer by the Municipality, and the cost of the disconnection shall be borne by the Owner of the lot, block or parcel of land which the Sewer Service Connection served or was intended to serve, or collected as otherwise directed by the Water/Wastewater Operations Manager. Section 5 — Connections to the Municipal Storm Sewer System 5.1 For purposes of this Part, "Building Sewer", "Sewer Service" and "Sewer Service Connections" shall refer only to the Municipal Storm Sewer System. 5.2 An Owner (referred to in this Part as an "Applicant") wishing a connection to the Municipal Storm Sewer System shall apply to the Municipality. 5.3 The Manager of Public Works, upon application to the Municipality by the Applicant, may permit foundation drain flows from a lot to be discharged by an Owner in the following manner: a) via a sump pump to the ground surface, provided that the discharge to the ground surface does not create continually wet ground conditions and/or does not create any adverse effect upon municipal sidewalks and roads or upon adjacent properties; or b) via a sump pump to a storm sewer; or c) via a sump pump to a dry well system, provided that appropriate soil and ground water testing is completed to establish the suitability of using a dry well system, and that the dry well system is designed and certified by a qualified Ontario Professional Engineer; or d) by gravity water flow to the storm sewer, if capacity, as determined by the Manager of Public Works, exists in the storm sewer. 5.4 Pursuant to Section 5.3 of this By-law, any approved and permitted discharge flows shall be constructed, installed, maintained and serviced at no cost to the Municipality and all costs shall be borne by the Owner of the subject lot. 5.5 No connection shall be made to the Municipal Storm Sewer System until an Application for Sewer/Water Service in the form provided by the Manager of Public Works (referred to in this Part as an "Application") has been approved by the Municipality. 10 5.6 All applicable connection charges must be paid and the Municipality's approval received at least three weeks prior to the date by which connection to the Municipal Storm Sewer System is requested for any Sewer Service Connection to be installed by the Municipality. 5.7 All Applications must be accompanied by detailed plans of the proposed Sewer Service acceptable to the Manager of Public Works. 5.8 The Manager of Public Works may refuse to establish a connection to the Municipal Storm Sewer System where in his opinion the proposed connection would harm or overload the system or where the connection would contravene existing by-laws or regulations. 5.9 All work involved in the installation of a Municipal Storm Sewer System Service Connection shall be performed by duly authorized employees or agents of the Municipality or by the Applicant in accordance with the terms of a servicing agreement. 5.10 No person shall make any temporary connection to the Municipal Storm Sewer System, except by agreement with the Municipality. Section 6 — Municipal Water Pollution Control System Frontage Charges 6.1 Frontage charges shall be applied to all lots within the Municipal Water Pollution Control System service area where no previous direct contribution to the capital cost of the Sewer has been made in relation to the lot. a) For the purpose of Section 6 of this by-law, service area shall mean the Village of Port Burwell, the Village of Straffordville, the Village of Vienna and the Hamlet of Eden as defined in the Municipality of Bayham Official Plan. 6.2 Frontage charges shall be calculated by multiplying the frontage of the lot by the standard frontage charge rates set out in Schedule "A" of this by-law. 6.3 Subject to Section 6.2 of this by-law the frontage of a lot shall be the frontage as recorded in the Municipal Assessment Roll. 6.4 The Municipality may reduce the frontage of a lot for the purpose of calculating frontage charges for: a) corner lots at the junction or intersection of streets or highways; b) lots that are for any reason wholly or in part unfit for building purposes; c) lots, other than corner lots, that have two limits that abut on two or more streets but which cannot make use or full use of extensions to the Municipal Water Pollution Control System installed in one or more of the said streets; and d) lots having frontage in excess of 50 metres that are used for agricultural purposes or residences in connection with such agricultural purposes. 11 6.5 The Municipality may reduce or increase the frontage of a lot for the purpose of calculating frontage charges for lots that are triangular or irregularly shaped. 6.6 All reductions or increases of frontage charges pursuant to 6.4 and 6.5 of this by- law shall be made on a fair and equitable basis having regard, among other matters, to the situation, value and superficial area of the lot as compared with other lots and the Municipal Water Pollution Control System services provided to the lot. Any reductions or increases of frontage charges shall be approved by the Treasurer. 6.7 Where the Municipality has reduced the frontage of a lot for the purpose of calculating frontage charges pursuant to Section 6.4 and 6.5 of this by-law, it may subsequently increase the frontage charges where the use of the land changes or where the lot is divided into two or more parcels. 6.8 If the Municipal Water Pollution Control System does not extend to the whole frontage of a lot to be serviced, frontage charges shall nonetheless be based on the total frontage of the lot 6.9 Failure to remit payment in full of all applicable frontage charges shall prohibit actual connection of the Consumer to the Municipal Water Pollution Control System. Section 7 — Extension of the Municipal Water Pollution Control System 7.1 Extension of the Municipal Water Pollution Control System may be undertaken upon such terms and conditions as Municipal Council may from time to time impose. 7.2 All extensions of the Municipal Water Pollution Control System shall be made pursuant to by-laws of Council. 7.3 Owners may file with the Water/Wastewater Operations Manager a written request for an extension of the Municipal Water Pollution Control System and shall supply the Water/Wastewater Operations Manager with such information with regard to the proposed extension as the Water/Wastewater Operations Manager may request. 7.4 The Water/Wastewater Operations Manager shall forward all requests for extensions of the Municipal Water Pollution Control System to Council. 7.5 Where the Municipal Water Pollution Control System has been extended, Owners of lots abutting such extension shall pay frontage charges in accordance with Section 6 of this by-law. 7.6 If, at the same time that a request for the extension of the Municipal Water Pollution Control System is received, sufficient funds do not exist to finance any Municipal share of the cost of such extension, the Owner's request shall either be deferred 12 until the following year or proceeded with on the basis of the Owner prepaying the total cost of the extension. Section 8 - Miscellaneous Services and Requirements 8.1 The Treasurer shall, upon receiving a written request accompanied by payment of the fee set out in Schedule "A" of this by-law, in respect to each separate parcel of land or building, furnish any Person with a written certificate showing the arrears of Sewer Surcharge Rates and Sewer Charges due or outstanding sewer frontage or connection charges, on or in respect of, any parcel of land or buildings, up to the date to which such rates or charges were last computed. 8.2 Payments submitted by Consumers and subsequently dishonoured by the financial institution on which they are drawn shall be processed by the Treasurer for the charge set out in Schedule "A" of this by-law. Section 9 - Billing and Collecting Sewer Surcharge Rates and Charges 9.1 The Consumer shall notify the Treasurer in writing of any change of occupancy and shall pay the applicable charges as set out in Schedule "A" of this by-law, for change of occupancy. 9.2 All Sewer Charges and Sewer Surcharge Rates shall be payable for sewage discharged and services provided and shall be due and payable when rendered. 9.3 Regular billings for Sewer Charges and Sewer Surcharge Rates may be rendered at any periodic interval deemed advisable by the Treasurer. 9.4 The Treasurer may with reasonable notice advance or delay any regular billing of Sewer Charges and Sewer Surcharge Rates. 9.5 The Treasurer may bill Owners for frontage charges imposed pursuant to Section 6 of this by-law at the same time, in the same manner and with the same remedies for collection as Sewer Surcharge Rates. 9.6 Where full payment for any regular billing for Sewer Charges and Sewer Surcharge Rates is not received by the Municipality by the due date, the Consumer shall be assessed a late payment charge as set out in Schedule "A", and the amount shall appear on the next regular billing. 9.7 Where any regular billing for Sewer Charges and Sewer Surcharge Rates or interest charges remains unpaid for three billing cycles, a period of six months, the Treasurer may add the amount owing to the municipal tax bill for the lot, as reflected in the assessment roll book, and collect in the same way, as nearly as may be, as municipal taxes are collected. a) If it becomes necessary for the Municipality to initiate the collection action indicated in Section 9.7 of this by-law, a collection fee as set out in Schedule "A" of this by- law, shall be charged to the Consumer. 13 9.8 All sewer bills shall be distributed to Consumers by ordinary, prepaid mail or by any other means deemed necessary or appropriate by the Treasurer. 9.9 Sewer Charges and Sewer Surcharge Rates shall be charged and billed to, in the case of a Residential Building, the Owner of the Residential Building; and in the case of all other buildings and properties, the Consumer requesting the Sewer Services. 9.10 Notwithstanding Section 9.9 of this by-law Sewer Charges and Sewer Surcharge Rates may continue to be charged and billed to the Consumer in whose name the account was established prior to the enactment of this by-law if and so long as such Consumer remains in possession of the Residential Building. a) Where bills may be directed to tenants or occupants at the request of the Owner pursuant to Section 9.10 of this by-law, it is the Owner who is ultimately responsible for the sewer services. Unpaid Sewer Charges and Sewer Surcharge Rates shall be directed to the owner for payment pursuant to Section 9.9 of this by-law. 9.11 All Sewer Charges and Sewer Surcharge Rates for services rendered to buildings having multiple Units shall be charged and billed to the Owner of the property. a) Subject to Section 9.11 of this by-law properties and/or buildings containing more than one business and/or dwelling unit shall receive a Sewer Surcharge Rate as described in Schedule "A" of this by-law for each dwelling unit and/or business contained therein. b) An Owner may request an inspection by the Water/Wastewater Operations Manager and/or CBO to determine the amount of unit base charges to be charged pursuant to this by-law. c) The decision of the Water/Wastewater Operations Manager and/or CBO regarding an inspection pursuant to Section 9.11(b) shall be final and not subject to appeal. d) A Sewer Surcharge Rate reduction to 50% shall apply to vacant Commercial Units. The reduction is conditional upon the Owner notifying the municipality of the vacancy in writing and the unit must be designated Commercial in the Municipality of Bayham Zoning By-law. 10.12 All Sewer Charges and Sewer Surcharge Rates for services rendered to buildings registered under the Condominium Act, R.S.O. 1990, c.C.26, as amended, shall be billed to the condominium corporation. 10.15 Payment may be made, with no additional service charge, by personal cheque through the mail, by personal cheque or cash in person at Municipal Office, or with a possible charge, at any chartered bank within the Municipality or at any location or payment means as directed by the Treasurer. Section 10 - Offences 10.1 No Person shall: a) willfully hinder or interrupt, or cause or procure to be hindered or interrupted the 14 Municipality, or any of its officers, contractors, employees or agents, in the exercise of any of the powers conferred by this by-law; b) wilfully obstruct free access by Municipal employees to any part of the Municipal Water Pollution Control System or Municipal Storm Sewer System; c) lay or cause to be laid any pipe or sewer to connect with any pipe or sewer of the Municipal Water Pollution Control System or the Municipal Storm Sewer System or in any way obtain use of the Municipal Water Pollution Control System or Municipal Storm Sewer System without the consent of the Municipality; d) hinder, obstruct or refuse entry to any employee or agent of the Municipality in the discharge of any duty under this by-law; e) wilfully cause the Municipal Water Pollution Control System or the Municipal Storm Sewer System to be blocked, obstructed, or damaged in any way. f) contravene any provision of this by-law. 10.2 Every person who contravenes any of the provisions of this by-law is guilty of an offence and upon conviction is liable to pay a fine or penalty for each offence, exclusive of costs, as provided for in the Provincial Offences Act, R.S.O. 1990, c.P.33, as may be amended from time to time 10.3 For purposes of Section 10 of this by-law, a separate violation shall be deemed to have been committed for each and every day during which any violation continues, and conviction in respect of a violation shall not operate as a bar to further prosecution if such violation continues. 10.4 Where a condition is found to exist which is contrary to this by-law the Municipality may carry out an inspection and shall issue an order or orders to the Owner to obtain compliance. a) Where with a written notice from the Water/Wastewater Operations Manager and/or the Manager of Public Works has not been complied with within the time period specified within the written notice, the Municipality may take any action deemed necessary to rectify the issue. All costs to rectify the issue shall be borne by the Owner. Section 11 - Enforcement 11.1 The provisions of this by-law may be enforced by any Person, including the Water/Wastewater Operations Manager and/or the Manager of Public Works, approved for the purpose by a by-law of the Municipality and/or employees of the Municipality whose duties include enforcement of this by-law. 11.2 If there is a conflict between a provision in this By-law and a provision of any other Municipal By-law, the provision that establishes the highest standard to protect the health, safety and welfare of the general public shall apply. Section 12 — Interpretation 12.1 The schedules referred to in this by-law shall form part of this by-law. 15 12.2 If any section, subsection, or part of this by-law is declared by any court of competent jurisdiction to be illegal or ultra vires, such section, subsection or part shall be declared to be separate and independent and enacted as such. 12.3 Wherever a word importing the singular number is used in this by-law, such word shall include the plural. 12.4 The grammatical changes required to make the provisions of this by-law apply to individuals (male or female), sole proprietorships, partnerships, unincorporated associations, unincorporated organizations, corporations, trustees, heirs, executors, administrators and other legal representatives where the context so requires shall be assumed as though in each case fully expressed. Section 13 - Repeal 13.1 That By-law No. 2014-100, 2001-085, By-law No. 2001-088, 2003-031 and By-law No. 2003-32 shall be repealed in its entirety, with the exception of the identification of defined and deferred service areas, effective June 30, 2019. Section 14 — Effective Date 14.1 This by-law shall become effective and in full force July 1, 2019. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 20th day of June 2019. MAYOR CLERK 16 Schedule 'A' Wastewater Surcharge Rates 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Monthly $56.06 $56.62 $57.19 $57.76 $58.34 $58.92 $59.51 $60.11 $60.71 $61.32 $61.93 Charge Wastewater Connection & Frontage Charges 2019 Frontage/ft. Connection Eden $38.68 $5,689.67 Port Burwell $24.28 $5,783.08 Straffordville $38.68 $5,689.67 Vienna $38.68 $4,485.69 Stormwater Private Drain Connection (PDC) Charges 2019 Fee Residential PDC Connection $4,000.00 Other/Commercial PDC Connection $5,250.00 Notes: 1) Should costs exceed minimum fee, full cost recovery for Capital Construction will be applied. (This will include road restoration and all other costs incurred to install services.) 2) PDC, Connection and Frontage Charges to be indexed annually in January in accordance with the Statistics Canada Quarterly, Construction Price Statistics, catalogue No. 11-001. ITEM FEE Sewer Connection Permit $200.00 Sewer Connection Inspection $100.00 Change of Occupancy-New Account Charge $25.00 Add to Tax Roll Charge $50.00 Late Payment Charge 5% NSF Payment Charge $30.00 Utility Account Certificate $75.00 Septage Receiving Facility - Disposal Fee $13.50/ cubic metre 17 MUNICIPALITY OF BAYHAM BY-LAW NO 2019-061 BEING A BY-LAW RESPECTING THE MUNICIPAL WATER SUPPLY SYSTEM IN THE MUNICIPALITY OF BAYHAM AND THE ESTABLISHMENT OF WATER RATES AND WATER CHARGES WHEREAS under section 11 of the Municipal Act, 2001, a municipality may pass by-laws respecting matters within the sphere of jurisdiction of Public Utilities, which includes a system that is used to provide water services for the public; AND WHEREAS section 9 of the Municipal Act, 2001 provides that section 11 shall be interpreted broadly so as to confer broad authority on municipalities to enable them to govern their affairs as they consider appropriate and to enhance their ability to respond to municipal issues; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS A BY-LAW AS FOLLOWS: Short Title This By-law may be referred to as the Municipal Water Supply System By-law Section 1 — Definitions 1.1 In this by-law: a) "Chief Building Official (CBO)" shall mean the Chief Building Official (CBO) of the Corporation of the Municipality of Bayham; b) "Consumer" shall mean the Owner, occupant, builder or developer of property which is serviced by, connected to or uses the Municipal Water Supply System; c) "Council" shall mean the Council of the Corporation of the Municipality of Bayham; d) "Dwelling Unit" shall mean real property used or designed for use as a home or as a place in which one or more persons may sleep; e) "Metered Water" shall mean Municipal Water supplied to Consumers through Water Meters; f) "Municipality" shall mean the Corporation of the Municipality of Bayham; g) "Municipal Water" shall mean Potable Water or Raw Water carried by the Municipal Water Supply System; 1 h) "Municipal Water Supply System" shall mean the water supply system of the Municipality including all water supply plants, wells, intakes, outlets, equipment, water storage tanks and reservoirs, water supply pumping stations, Watermains, appurtenances, Water Service Connections, Water Meters and all other water works designated for the supply of water together with all lands appropriated for such purposes and uses; i) "Owner" shall mean the registered owner of a parcel of property as such person is described in the most current assessment roll; j) "Person" shall include, but not be limited to, an individual, sole proprietorship, partnership, unincorporated association, unincorporated organization, corporation, trustee, heir, executor, administrator or other legal representative; k) "Potable Water" shall mean treated Municipal Water; I) "Private Water Meter" shall mean a water meter purchased and installed by the Consumer for secondary measurement of water consumption; m) "Raw Water" shall mean untreated Municipal Water; n) "Residential Building" shall mean a structure that contains one or more Dwelling Units; o) "Service Pipe" shall mean that part of a Water Service from the street line, property line or easement limit to a building; p) "Treasurer" shall mean the Treasurer of the Corporation of the Municipality of Bayham; q) "Unit" shall mean an area within a building that is self-contained with separate plumbing facilities and, in the case of multiple units, the units may be owned or rented by different Persons; r) "Unmetered Fire Line" shall mean a Water Service supplying Unmetered Water for the purpose of fire protection but does not include a water line serving hydrants owned and maintained by the Municipality; s) "Unmetered Water" shall mean Municipal Water supplied to Consumers without the use of a Water Meter; t) "Water Charges" shall mean the charges set out in Schedule "A" of this by-law and recorded in the Municipal Comprehensive Rates and Fees By-law; u) "Watermain" shall mean a pipe forming part of the Municipal Water Supply System that conveys Municipal Water from water supply plants and wells to Water Services; 2 v) "Water Meter" shall mean a device and associated appurtenances supplied and installed by a licensed plumber or water meter installer used for measuring water consumption for billing purposes; w) "Water Service" shall mean a pipe connecting a Watermain to a building or facility for domestic or fire protection purposes consisting of a Water Service Connection and a Service Pipe; x) "Water Service Connection" shall mean that part of the Municipal Water Supply System connecting a Watermain to a Service Pipe; y) "Water Rates" shall mean the rates set out in Schedule "A" of this by-law and recorded in the Municipal Comprehensive Rates and Fees By-law; z) "Water/Wastewater Operations Manager" shall mean the Water/Wastewater Operations Manager of the Corporation of the Municipality of Bayham. Section 2 - General 2.1 The responsibility for the construction, operation and maintenance of the Municipal Water Supply System is vested in the Water/Wastewater Operations Manager. 2.2 No construction, operation or maintenance work of any kind or nature not specifically authorized by this by-law shall be performed on the whole or any part of the Municipal Water Supply System by anyone other than the Municipality except as authorized in writing by the Water/Wastewater Operations Manager. 2.3 The Municipality may supply Municipal Water as circumstances, equipment and capacity permit. 2.4 No Municipal Water shall be supplied to any property outside of the Municipality of Bayham except by special agreement with the Municipality. 2.5 The Municipality does not guarantee to any Consumer an uninterrupted supply of Municipal Water or that any standard of water pressure, water quantity or water quality will be met or maintained and any failure to provide an uninterrupted supply of Municipal Water or to meet any such standard shall not be construed as neglect on the part of the Municipality. 2.6 No employee or agent of the Municipality shall under any circumstances be permitted to give any guarantee that any set standards for water pressure, water quality or water quantity will be met or maintained. 2.7 The Municipality may limit the amount of Municipal Water supplied to a Consumer. 2.8 The Water/Wastewater Operations Manager may restrict the consumption and use of Municipal Water when required at the sole, absolute and unfettered discretion of the Water/Wastewater Operations Manager. Failure to comply with said restriction 3 shall be an offence. 2.9 The Water/Wastewater Operations Manager may upon reasonable notice to the Consumer shut off water within all or any part of the Municipal Water Supply System, however, in emergency situations, notice need not be given. 2.10 The Municipality shall not be liable for damages caused by the breaking of any Water Service, Watermain or appurtenance or for damage to boilers, fittings or other equipment or property or injury to any Person by reason of any disruption of water supply, including service shut-off and pressure fluctuations, even where no notice is given. 2.11 Any Person authorized by the Water/Wastewater Operations Manager for that purpose shall have free access, at all reasonable times, and upon reasonable notice given and request made, to all property and parts of every building or other premises to which Municipal Water is supplied, for the purpose of inspecting, repairing, altering, disconnecting or shutting off any Service Pipe or appurtenances, or for installing, sealing, replacing, maintaining, repairing, testing, reading, inspecting, or removing any Water Meter as he considers expedient and for such purposes may set the Water Meter or alter its position. 2.12 Plants, shrubs, trees, hedges, fences, other structures and vehicles shall not obstruct the free access to, and the repair or operation of a hydrant, hydrant valve, a Water Service Connection, a valve box, a service box, Water Meter, curb stop or chamber, by duly authorized employees or agents of the Municipality. 2.13 No Person shall proceed with, or authorize, any construction which is, or is proposed to be, located over, under, across or along any Watermain or other works forming part of the Municipal Water Supply System without first notifying the Water/Wastewater Operations Manager in writing of his intention to proceed with the same. If, in the opinion of the Water/Wastewater Operations Manager, it becomes necessary to support, protect or relocate such Watermain or other works, the cost of supporting, protecting or relocating the Watermain or other works shall be charged to such Person and the Water/Wastewater Operations Manager shall have the power to supervise and direct the supporting, protecting or relocating of such works. 2.14 Any Person who has proceeded with or authorized any construction or work which is located under, over, across or along any Watermain or other part of the Municipal Water Supply System shall be liable for any damage caused by such construction or work. The Water/Wastewater Operations Manager shall be notified immediately of any damage inflicted on the Municipal Water Supply System. If the damage is not remedied to the satisfaction of the Water/Wastewater Operations Manager within a reasonable period of time, the Water/Wastewater Operations Manager may, upon giving reasonable notice, have such damage repaired, and the cost of repairs shall be borne solely by such Person. 4 Section 3 —Water Rates, Charges and Revenues 3.1 If in any fiscal year the revenues generated by the Water Rates and Water Charges are not sufficient to meet the Municipality's expenditures for the Municipal Water Supply System, the deficit may be covered by a duly authorized increase in Water Rates and Water Charges for the succeeding fiscal year. To the extent that such increases are not sufficient for such purposes, the required amounts shall be raised by a duly authorized special Municipal levy as set out in the Municipal Act, 2001. 3.2 All revenue raised by the methods described in this by-law, or authorized, shall be applied to the Municipal Water Supply System. 3.3 Consumers of Metered Water shall be billed on the basis of their consumption of Municipal Water and shall be charged the Metered Water Rates set out in Schedule "A" of this by-law. 3.4 Persons desiring to connect buildings that they own or occupy to the Municipal Water Supply System shall, in accordance with Section 5 of this by-law, pay the connection related charges and, in accordance with Section 6 of this by-law, pay frontage charges. 3.5 Persons desiring the extension of the Municipal Water Supply System shall pay charges in accordance with Section 7 of this by-law. 3.6 Persons requiring the miscellaneous services set out in various parts of this by-law shall pay the charges set out in Schedule "A" of this by-law. 3.7 Notwithstanding any Section or Schedule of this by-law the Consumer shall be responsible for all applicable costs associated with the Municipal Water Supply System and the Water/Wastewater Operations Manager shall have authority to require full cost recovery payments of a Consumer for any service provided. Section 4 — Metered Water Service 4.1 Water Meters shall be installed on all Water Services unless otherwise directed by the Water/Wastewater Operations Manager. 4.2 Consumers shall be responsible for providing a location and suitable plumbing for the installation of a Water Meter and any other devices or reading devices associated with the Water Meter. The Water Meter and associated devices shall be installed by a licensed plumber or Water Meter installer prior to occupancy of the building. 4.2.1 A Water Meter and any other devices or reading devices associated with the Water Meter shall be inspected by the Municipality prior to occupancy of the building. 4.3 The Water Meter location shall be readily accessible and located where the Service 5 Pipe enters a building's full basement or in another area of a building or location approved by the Water/Wastewater Operations Manager. The Water Meter shall not be covered or enclosed except with the approval of the Water/Wastewater Operations Manager. 4.4 All Water Meters shall be owned by the Municipality. The cost of additional private water meters, including supply, installation, repair and replacement, shall be borne by the Consumer. Once installed, the Water Meter location shall not be changed except with the approval of the Water/Wastewater Operations Manager. 4.5 Water Meters shall be installed, sealed, replaced, maintained, repaired, tested, inspected, and removed only by employees or agents of the Municipality or by a licensed plumber or water meter installer. 4.6 If the Municipality cannot gain access to a premise, for the purpose of installing, sealing, replacing, maintaining, repairing, testing, reading, inspecting or removing a Water Meter, the Municipality may shut off or restrict the supply of Municipal Water to the property and the Consumer shall pay the water shut off charges set out in Schedule "A" of this by-law. 4.7 The Municipality shall not be responsible for any damage to buildings or property occasioned by, or in the course of, installing, sealing, replacing, maintaining, repairing, testing, reading, inspecting or removing any Water Meter provided that reasonable care has been taken by the employees or agents of the Municipality in the course of such activities. 4.8 Where a metered Water Service is in use, all Municipal Water consumed on the property shall pass through the Water Meter authorized by the Municipality for use on the property except where unmetered use is permitted by this by-law. 4.9 Consumers shall be responsible for the safety and care of the Water Meter placed in the Consumer's building, meter room, chamber or other facility and shall be liable for all damage from any cause, and for the loss of the Water Meter. If the Water Meter is removed without the consent of the Municipality, whether stolen or otherwise, or damaged from any cause, the cost of replacement or repair shall be payable to the Municipality by the Consumer on demand in accordance with the charge for frozen or damaged Water Meters set out in Schedule "A" of this by-law. 4.10 Only one Water Meter shall be installed on a Service Pipe whether the Service Pipe serves a single building, a number of buildings or a multi-unit building unless otherwise approved by the Water/Wastewater Operations Manager. For purposes of this subsection, each half of a semi-detached dwelling and each unit of street townhouses or link houses with separate water services are to be considered a single building. 4.11 If a Consumer receiving Unmetered Water requests that a Water Meter be installed, the Water/Wastewater Operations Manager may, at his discretion, comply with such request. The cost of any plumbing alterations shall be borne by the Consumer. 6 4.12 The Municipality shall not supply, install, replace, repair or inspect Private Water Meters or bill water consumption based on Private Water Meters. Water supply pipes to Private Water Meters must be connected to the Owner's plumbing on the outlet side of a Water Meter. 4.13 No Person, except a Person authorized by the Water/Wastewater Operations Manager for that purpose, shall be permitted to open, or in any way tamper with, any Water Meter, or with the seals placed thereon, or do anything to interfere with the proper registration of the quantity of water passing through such Water Meter. Should any Person change, tamper with or otherwise interfere in any way with any Water Meter placed in any building, meter room, chamber or other facility, the Water/Wastewater Operations Manager may without notice shut-off the water for such building, or premise, and the water shall not be turned on to such building, or premises, without the approval of the Water/Wastewater Operations Manager. 4.14 If the Water/Wastewater Operations Manager directs that a Water Meter be installed in a meter chamber or other facility, it shall be constructed, maintained and kept accessible to the employees or agents of the Municipality by the Consumer at the Consumer's cost in a manner satisfactory to the Water/Wastewater Operations Manager. 4.15 The size of Water Meters to be installed will be determined by the Water/Wastewater Operations Manager based on either maximum demand flow rates provided by the Consumer or on the consumption estimates of the Water/Wastewater Operations Manager where no flow rates are provided by the Consumer or where the flow rates provided by the Consumer are inappropriate in the opinion of the Water/Wastewater Operations Manager. 4.16 Unless otherwise approved by the Water/Wastewater Operations Manager, no pipe connection shall be made to a Service Pipe other than after the outlet side of a Water Meter. Where required or approved by the Water/Wastewater Operations Manager, properly valved and sealed by-passes around the Water Meter shall be provided by and at the expense of the Consumer. 4.17 A Water Meter by-pass is intended for meter maintenance purposes only and shall not be turned on except by the Municipality. 4.18 Stop and waste corporation valves shall be installed on either side of Water Meters. 4.19 Consumers shall immediately notify the Water/Wastewater Operations Manager of any breakage, stoppage or irregularity in a Water Meter. 4.20 Before demolition or removal of a building, the Consumer shall make arrangements with the Water/Wastewater Operations Manager for the shutting off of the Water Service and for safe access for the removal of the Water Meter. All costs to repair or replace a Water Meter, damaged or lost due to building demolition or removal shall be borne by the Consumer. 7 4.21 All Water Meter readings shall be obtained under the co-ordination and control of the Treasurer. 4.22 Water Meter readings may be obtained by duly authorized employees or agents of the Municipality who, while performing Water Meter reading duties, shall carry identification designating them as employees or agents of the Municipality. 4.23 Consumers shall, when requested to do so by the Treasurer, take readings from the Water Meter serving their buildings and shall submit the readings so obtained to the Treasurer in the manner requested. 4.24 Consumers shall provide free and clear access to Water Meters for purposes of reading or inspection, in accordance with Section 4.6 of this by-law. 4.25 Water Meters shall be read at such time as the Treasurer shall, in his absolute discretion, deem advisable. 4.26 The Treasurer shall estimate the quantity of water used by the Consumer since the date of the last accurate meter reading or the last estimate of consumption and bill the Consumer in accordance with the rates set out in Schedule "A" of this by-law, in circumstances where: a) the Water Meter is broken, stopped, frozen or operates intermittently; b) the Water Meter or meter seal has been disconnected, altered, broken or tampered with in any way; c) the Water Meter has been incorrectly read; d) the Water Meter reading has been incorrectly recorded; e) a Water Meter by-pass has been used or the by-pass seal has been disconnected, broken, altered or tampered with; f) the Person duly authorized to do so has been unable to obtain a Water Meter reading; g) no Water Meter reading has been submitted to the Treasurer by a Consumer requested to do so; or h) the Treasurer deems it necessary or desirable 4.27 Where the quantity of water used by a Consumer has been estimated pursuant to Section 4.26 of this by-law, the Treasurer may, at the time of the first accurate meter reading subsequent to such estimate, make a new estimate of the quantity of water used by the Consumer and adjust the billing to the Consumer accordingly. 4.28 In circumstances where, in the opinion of the Water/Wastewater Operations Manager, it is necessary or desirable that a Consumer run water continuously, the Water/Wastewater Operations Manager may authorize such usage and the Treasurer may adjust the Consumer's metered billing to conform with the Consumer's normal pattern of water use. 4.29 A Consumer, upon written application to the Treasurer, may have a Water Meter tested. Every application for testing shall be accompanied by the deposit for testing Water Meters set out in Schedule "A" of this by-law. 8 a) If a Water Meter is shown by the test to measure the flow of water within or below American Water Works Association (AWWA) specifications, the Consumer shall be charged the fee for the test set out in Schedule "A" of this by-law and the deposit set out in Section 4.29 of this by-law shall be credited against that charge. b) If a Water Meter is shown by the test to measure the flow of water above AWWA specifications, no fee shall be charged for the test, the Consumer's deposit will be returned and the Consumer's water bill will be adjusted in an amount determined by the Treasurer. Section 5 — Connections to Municipal Water Supply System 5.1 An Owner (referred to in this Part as an "Applicant") wishing to have a building connected to the Municipal Water Supply System shall apply to the Municipality. 5.2 No connection shall be made to the Municipal Water Supply System until; a) an Application for Sewer/Water Service in the form provided by the Water/Wastewater Operations Manager (referred to in this Part as an "Application") has been approved by the Municipality; and b) a plumbing permit has been approved by the Chief Building Official. 5.3 All applicable connection charges must be paid and the Municipality's approval received at least three weeks prior to the date by which connection to the Municipal Water Supply System is requested for any Water Service Connection to be installed by the Municipality. 5.4 An Application must be completed prior to the connection of the Service Pipe to the preinstalled Water Service Connection for each separate Water Service in housing developments built on lands subject to registered plans of subdivision where the Water Service Connection has been installed by the subdivider. 5.5 The Water/Wastewater Operations Manager may refuse approval of an Application where, in the Water/Wastewater Operations Manager's opinion; a) the Municipal Water Supply System may be adversely affected; b) there is insufficient water supply available; c) Municipal Water pressures are high or low; d) a Watermain does not abut the Applicant's land; or e) the service would contravene existing by-laws or other regulations. 5.6 An application shall be approved and issued prior to a building permit or plumbing permit being issued where such permits are necessary. 5.7 Where a Water Service Connection is to be installed as part of an Unmetered Fire Line, or for any use other than a single family, semi-detached, street townhouse or street link houses, or where the proposed Water Service Connection is greater than one inch in diameter, detailed plans of the proposed Water Service or Unmetered Fire Line acceptable to the Water/Wastewater Operations Manager shall be submitted with each Application. 9 5.8 Every application shall be accompanied by a payment equal to the Water Service Connection charge set out in Schedule "A" of this by-law, and the applicable frontage charge payment calculated in accordance with Section 6 of this by-law. 5.9 Where a Water Service Connection is required and is not installed as part of a plan of subdivision, the Application shall be construed or interpreted to be an application for the Municipality to construct the Water Service Connection. a) The installation of the Water Service Connection shall not be scheduled or commenced in any way until the Applicant has met all requirements of this by-law. 5.10 If any Water Service installation does not comply with the plans submitted pursuant to Section 5.7 of this by-law, Municipal Water shall not be supplied to the premises served, until the installation is made to comply with the approved plans. 5.11 If the service box on a Water Service Connection, preinstalled as part of a plan of subdivision or newly installed for the development of the lot, has been damaged, the Municipality will repair the service box and invoice the Applicant any associated costs. 5.12 Water Services for commercial, industrial, institutional and multi-residential buildings shall not be turned on until the systems on private property have been inspected, pressure tested, flushed and chlorinated and the water is determined by qualified personnel to be safe for drinking, all to the satisfaction of the Water/Wastewater Operations Manager. Test results shall be submitted to the Water/Wastewater Operations Manager prior to the Water Service being turned on. 5.13 For those applications for which there is insufficient capacity within the water supply facilities servicing the Applicant's property to meet the request of the Applicant, the Municipality may, a) deny the Application; b) grant the Application if, capacity can otherwise be made available; c) require the Applicant to enter into a consumption and discharge agreement with the Municipality ; d) require the Applicant to agree to pay the cost of additional facilities necessary to meet the requirements set out in the application. 5.14 Following the approval by the Municipality of an Application, the Treasurer shall, in the case of a commercial building, establish a customer account in the name of the Consumer, and in the case of a residential building, establish a customer account in the name of the Owner, for the purpose of billing Water Rates and Charges. 5.15 All work involved in the installation and maintenance of Water Service Connections shall be performed only by duly authorized employees or agents of the Municipality or by the Applicant in accordance with the terms of a servicing agreement. 5.16 Every Water Service shall be laid in a straight line and at a right angle to a Watermain, as nearly as practicable. 10 5.17 Where the Applicant indicates in the Application a desired location for the Water Service Connection, it shall be located as indicated provided the proposed location is approved by the Water/Wastewater Operations Manager. 5.18 Where the Applicant does not indicate in the Application a desired location for the Water Service Connection, it will be located as determined by the Water/Wastewater Operations Manager. If the Applicant subsequently requires a relocation of the Water Service Connection, such relocation shall be at the expense of the Applicant, which is in addition to the original Water Service Connection charge. 5.19 No Water Service to one Owner's building shall be installed in, over or across the property of another Person or located on an easement on another Person's property, except by the written consent, in the form of an easement agreement, of the Persons concerned and the approval of the Water/Wastewater Operations Manager. 5.20 Only one Water Service shall be installed on each lot, block or parcel of land unless otherwise approved by the Water/Wastewater Operations Manager. 5.21 A Water Service shall be installed to each Unit of semi-detached houses; street townhouses and street link houses, unless the Water/Wastewater Operations Manager has approved an alternate form of connection. 5.22 Where more than one lot, block or parcel of land under separate ownership is served by a single Water Service, the Water/Wastewater Operations Manager may order the affected Consumers to disconnect from the single Water Service and to conform to Section 5.20 of this by-law and all costs, including those for installing new Water Service Connections, shall be borne by the Consumers. 5.23 Where the Municipality replaces a substandard Water Service Connection as part of a construction project, the Consumer shall be responsible for the cost of replacing the Service Pipe and shall have a period of thirty days from the date of written notice from the Water/Wastewater Operations Manager to connect the Consumer's building to the new Water Service Connection. 5.26 Anti-tampering devices shall be installed on service boxes on new Water Service Connections, when deemed necessary by the Water/Wastewater Operations Manager. 5.27 Where anti-tampering devices are installed on service boxes, the cost of purchasing, installing and maintaining such devices shall be borne by the Consumer. 5.28 The Consumer shall be responsible for the installation of a Service Pipe. 5.29 Water Services shall be installed in the size, material and in compliance with the Ontario Provincial Design Standards and/or Ontario Building Code and 11 subsequently approved by the Water/Wastewater Operations Manager and/or CBO. 5.30 Unless otherwise directed by the Water/Wastewater Operations Manager, Water Services shall be laid, a) at a depth of 1.8 metres below the surface of the soil surrounding the trench in which the pipes are laid or below the certified road grade where the pipes are laid on a road allowance; and b) at a distance of more than 0.5 metres from any other pipe, conduit or drain. 5.31 Service Pipes shall enter a building where there is a full basement or in another area of a building or location approved by the Water/Wastewater Operations Manager which allows free and easy access to install, maintain and read a Water Meter. 5.32 Each Service Pipe, in accordance with Section 4.18 of this by-law, shall be fitted with two full port, stop and waste corporation valves (gate or ball type). One valve shall be located on the inlet side of the Water Meter immediately inside of the building. The other valve shall be on the outlet side of the Water Meter. The valves shall be well secured from frost and of the same size as the Water Meter inlet and outlet stubs. The valves shall be installed and maintained at the Consumer's expense unless otherwise directed by the Water/Wastewater Operations Manager. 5.33 No soldered joints, fittings or other appurtenances shall be permitted on any Water Service. 5.34 All Water Service trenches shall have proper bedding and be properly backfilled to the satisfaction of the Water/Wastewater Operations Manager and adequately protected against settlement. 5.35 The Consumer is responsible for the repair or replacement of a leaking or defective Service Pipe or appurtenance and if, after written notice, it is not remedied, forthwith to the satisfaction of the Water/Wastewater Operations Manager, the Water/Wastewater Operations Manager may enter upon the land where the Service Pipe is located and repair or replace the same and the cost of such repair or replacement shall be borne by the Consumer. 5.36 The Water/Wastewater Operations Manager may shut off or restrict the supply of water to any building in which any leaking or defective pipe, tap or fixture exists, and may require that the pipe, tap or fixture be repaired or replaced by the Consumer in such manner as the Water/Wastewater Operations Manager may approve, before the water is turned on again. 5.37 The Water/Wastewater Operations Manager or the Treasurer may estimate the amount of water lost from leaks and charge the Consumer accordingly. 5.38 If a Service Pipe becomes frozen, the Water/Wastewater Operations Manager may upon request have such Service Pipe thawed, and the Owner shall be responsible 12 for the full charges for such services. The repair costs for damages caused by the thawing operation shall be the responsibility of the Owner. 5.39 Where any thawing operation undertaken pursuant to Section 5.38 of this by-law may in the opinion of the Water/Wastewater Operations Manager present a hazard, the Water/Wastewater Operations Manager may refuse to perform such activity. 5.40 When directed by the Water/Wastewater Operations Manager, the Consumer shall replace the Service Pipe if it is subject to freezing. The associated replacement costs shall be borne by the Consumer. 5.41 No Person shall make any temporary connection to the Municipal Water Supply System except by agreement with the Municipality. 5.42 Where a building has been or will be demolished or removed and an Owner wishes to reuse a Water Service Connection, which previously served the building, the Owner shall apply to reuse the Water Service Connection. Such Application shall be accompanied by an inspection fee in an amount set out in Schedule "A" of this by-law. 5.43 Before approval and issuance of an Application, the Owner shall expose the disused Water Service Connection and prepare it for inspection by the Water/Wastewater Operations Manager, who may, upon inspecting such Water Service Connection, refuse to allow its reuse if, in the opinion of the Water/Wastewater Operations Manager, it is not suitable material, of inadequate size, or defective. The opinion of the Water/Wastewater Operations Manager on this matter shall be final. 5.44 Where the Water/Wastewater Operations Manager deems that the Water Service Connection referred to in Section 5.43 of this by-law cannot be used, the Municipality shall replace such Water Service Connection and all costs shall be borne by the Owner. If a deposit is required, any differential between the cost and the deposit shall either be refunded to or payable by the Owner, as appropriate. 5.45 When the Water/Wastewater Operations Manager determines that a Water Service Connection is no longer required due to property redevelopment or otherwise and can be abandoned, the Water Service Connection shall be disconnected at the Watermain by the Municipality, and the cost of the disconnection shall be borne by the Owner of the lot, block or parcel of land which the Water Service Connection served or was intended to serve, or collected as otherwise directed by the Water/Wastewater Operations Manager. Section 6 - Frontage Charges 6.1 Frontage charges shall be applied to all lots within the Municipal Water Supply System service area where no previous direct contribution to the capital cost of the Watermain has been made in relation to the lot. a) For the purpose of Section 6 of this by-law, service area shall mean the Village of 13 Port Burwell, the Village of Vienna and the Hamlet of Richmond as defined in the Municipality of Bayham Official Plan. 6.2 Frontage charges shall be calculated by multiplying the frontage of the lot by the standard frontage charge rates set out in Schedule "A" of this by-law. 6.3 Subject to Section 6.2 of this by-law the frontage of a lot shall be the frontage as recorded in the Municipal Assessment Roll. 6.4 The Municipality may reduce the frontage of a lot for the purpose of calculating frontage charges for: a) corner lots at the junction or intersection of streets or highways; b) lots that are for any reason wholly or in part unfit for building purposes; c) lots, other than corner lots, that have two limits that abut on two or more streets but which cannot make use or full use of extensions to the Municipal Water Supply System installed in one or more of the said streets; and d) lots having frontage in excess of 50 metres that are used for agricultural purposes or residences in connection with such agricultural purposes. 6.5 The Municipality may reduce or increase the frontage of a lot for the purpose of calculating frontage charges for lots that are triangular or irregularly shaped. 6.6 All reductions or increases of frontage charges pursuant to 6.4 and 6.5 of this by- law shall be made on a fair and equitable basis having regard, among other matters, to the situation, value and superficial area of the lot as compared with other lots and the Municipal Water Supply System services provided to the lot. Any reductions or increases of frontage charges shall be approved by the Treasurer. 6.7 Where the Municipality has reduced the frontage of a lot for the purpose of calculating frontage charges pursuant to Section 6.4 and 6.5 of this by-law, it may subsequently increase the frontage charges where the use of the land changes or where the lot is divided into two or more parcels. 6.8 If the Municipal Water Supply System does not extend to the whole frontage of a lot to be serviced, frontage charges shall nonetheless be based on the total frontage of the lot 6.9 Failure to remit payment in full of all applicable frontage charges shall prohibit actual connection of the Consumer to the Municipal Water Supply System. Section 7 — Extension of the Municipal Water Supply System 7.1 Extension of the Municipal Water Supply System may be undertaken upon such terms and conditions as Council may from time to time impose. 7.2 All extensions of the Municipal Water Supply System shall be made pursuant to by- laws of Council. 14 7.3 Owners may file with the Water/Wastewater Operations Manager a written request for an extension of the Municipal Water Supply System and shall supply the Water/Wastewater Operations Manager with such information with regard to the proposed extension as the Water/Wastewater Operations Manager may request. 7.4 The Water/Wastewater Operations Manager shall forward all requests for extensions of the Municipal Water Supply System to Council. 7.5 Where the Municipal Water Supply System has been extended, Owners of lots abutting such extension shall pay frontage charges in accordance with Section 6 of this by-law. 7.6 Where the Municipal Water Supply System is requested to be extended by an Owner and the building is more than 150 meters away from the Municipal Water Supply System, the Owner shall abide by the following conditions: a) A meter pit shall be installed at the property line closest to the Municipal Water Supply System; b) The Owner of the property shall request from the contractor that the longest Service Pipe be used to reduce the amount of compression fittings on the Service Pipe to reduce potential future leakage problems; 7.7 If, at the same time that a request for the extension of the Municipal Water Supply System is received, sufficient funds do not exist to finance any Municipal share of the cost of such extension, the Owner's request shall either be deferred until the following year or proceeded with on the basis of the Owner prepaying the total cost of the extension. Section 8 —Water Service for Fire Protection 8.1 No Person other than duly authorized employees or agents of the Municipality shall operate or take water from any Municipal or private hydrant. 8.2 The Water/Wastewater Operations Manager may supply Municipal Water to Consumers within the Municipality of Bayham who have Unmetered Fire Lines for fire protection purposes and such water may serve private hydrants, automatic sprinkler systems and standpipes. 8.3 An Unmetered Fire Line shall be separate from the domestic Water Service. 8.4 An Unmetered Fire Line and Water Service Connection may be combined within a public road allowance or easement provided separation takes place within the public road allowance or easement and provided further that a valve is installed on each branch within the public road allowance or easement. 8.5 The Municipality may inspect the installation of a separate fire line for the fee set out in Schedule "A" of this by-law. 8.6 Private hydrants shall be inspected, operated and maintained by the Owners on an 15 annual basis or after every use as required by the Ontario Fire Code. Owners shall also flush private hydrants annually and repair them as required to ensure that they do not leak. 8.7 Where an Unmetered Fire Line is provided, no water shall be taken other than for fire protection or testing of the fire protection system unless authorized by the Water/Wastewater Operations Manager. 8.9 Drain ports in private hydrants shall be plugged. 8.10 If an Unmetered Fire Line or a private hydrant becomes frozen, the Water/Wastewater Operations Manager may upon request have such Unmetered Fire Line or hydrant thawed, and the Owner shall be responsible for the charges for such services. a) The repair costs for damages caused by the thawing operation shall be the responsibility of the Owner of the building. b) Where any thawing operation undertaken pursuant to Section 8.10 (a) of this by-law may in the opinion of the Water/Wastewater Operations Manager present a hazard, the Water/Wastewater Operations Manager may refuse to carry it out. 8.11 Anti-tampering devices shall be installed on hydrants and valve boxes, when deemed necessary by the Water/Wastewater Operations Manager. a) Where anti-tampering devices are installed on hydrants in new developments such as industrial or residential subdivisions, the cost of purchasing, installing and maintaining such devices shall be borne by the developer. 8.12 A driveway shall be constructed no closer than 1 metre from a hydrant. 8.13 If a person requests that a hydrant be relocated away from a driveway or for any other reason, the cost of relocating the hydrant shall be borne by the Person who requests such relocation. Section 9 — Miscellaneous Services and Requirements 9.1 The Water/Wastewater Operations Manager shall, at the request of a Consumer, shut the Consumer's Municipal Water Supply off or turn it on for the charges set out in Schedule "A" of this by-law. 9.2 The Treasurer shall, upon receiving a written request accompanied by payment of the fee set out in Schedule "A" of this by-law, in respect to each separate parcel of land or building, furnish any Person with a written certificate showing the arrears of Water Rates and Water Charges due or outstanding water frontage or connection charges, on or in respect of, any parcel of land or buildings, up to the date to which such rates or charges were last computed. 9.3 Cheques submitted by Consumers and subsequently dishonoured by the financial institutions on which they are drawn shall be processed by the Treasurer for the charge set out in Schedule "A" of this by-law. 16 9.4 The Consumer shall notify the Treasurer in writing when vacating a building. 9.5 When any building is empty, disused or vacated for a period which may exceed four weeks, or is without heat during below freezing weather, it is the Consumer's responsibility to shut off the water supply from within the building and to drain the piping and Water meter therein. The Consumer may apply verbally or in writing to the Treasurer to have the curb stop turned off in accordance with the conditions set out in Section 9.1 of this by-law. 9.6 Where the water supply has not been shut off at the curb stop and any building left vacant or without heat suffers damage or if any of the buildings contents are damaged from a leaking or burst water pipe, the Consumer shall have no claim against the Municipality. Should the Municipality become aware of such leaking or burst water pipes, the Water/Wastewater Operations Manager will turn off the water service at the curb stop and the water supply shall not be turned on until the Water/Wastewater Operations Manager considers it advisable. Section 10 - Billing and Collecting Water Rates and Charges 10.1 The Consumer shall notify the Treasurer in writing of any change of occupancy and shall pay the applicable charges as set out in Schedule "A" of this by-law, for change of occupancy. 10.2 All Water Rates and Water Charges shall be payable for water consumed and services provided and shall be due and payable when rendered. 10.3 Regular billings for Water Rates and Water Charges may be rendered at any periodic interval deemed advisable by the Treasurer. 10.4 The Treasurer may with reasonable notice advance or delay any regular billing of Water Rates or Water Charges. 10.5 The Treasurer may bill Owners for frontage charges imposed pursuant to Section 6 of this by-law at the same time, in the same manner and with the same remedies for collection as Water Rates. 10.6 Where full payment for any regular billing for Water Rates and Water Charges is not received by the Municipality by the due date, the Consumer shall be assessed a late payment charge as set out in Schedule "A", and the amount shall appear on the next regular billing. 10.7 Where any regular billing for Water Rates and Water Charges or interest charges remains unpaid for three billing cycles, a period of six months, the Treasurer may add the amount owing to the municipal tax bill for the lot, as reflected in the assessment roll book, and collect in the same way, as nearly as may be, as municipal taxes are collected. a) If it becomes necessary for the Municipality to initiate the collection action indicated in Section 10.7 of this by-law, a collection fee as set out in Schedule "A" of this by- 17 law, shall be charged to the Consumer. 10.8 All water bills shall be distributed to Consumers by ordinary, prepaid mail or by any other means deemed necessary or appropriate by the Treasurer. 10.9 Water Rates and Water Charges shall be charged and billed to, in the case of a Residential Building, the Owner of the Residential Building; and in the case of all other buildings and properties, the Consumer requesting the Water Services. 10.10 Notwithstanding Section 10.8 of this by-law Water Rates and Water Charges may continue to be charged and billed to the Consumer in whose name the account was established prior to the enactment of this by-law if and so long as such Consumer remains in possession of the Residential Building. a) Where bills may be directed to tenants or occupants at the request of the Owner pursuant to Section 10.10 of this by-law, it is the Owner who is ultimately responsible for the water consumed or wasted to the property. Unpaid Water Rates and Water Charges shall be directed to the owner for payment pursuant to Section 10.7 of this by-law. 10.11 All Water Rates and Water Charges for services rendered to buildings having multiple Units shall be charged and billed to the Owner of the property. a) Subject to Section 10.11 of this by-law properties and/or buildings containing more than one business and/or dwelling unit shall receive a base rate charge as described in Schedule "A" for each dwelling unit and/or business contained therein plus a rate per cubic meter used. b) An Owner may request an inspection by the Water/Wastewater Operations Manager to determine the amount of unit base charges to be charged pursuant to this by-law. c) The decision of the Water/Wastewater Operations Manager regarding an inspection pursuant to Section 10.11(b) shall be final and not subject to appeal. 10.12 All Water Rates and Water Charges for services rendered to buildings registered under the Condominium Act, R.S.O. 1990, c.C.26, as amended, shall be billed to the condominium corporation. 10.13 A person may obtain permission from the Municipality and purchase bulk water from the Municipality if the hauler, upon inspection, has a device that prevents the possibility of a backflow occurrence into the Municipal Water Supply System to the satisfaction of the Water/Wastewater Operations Manager. a) If the Municipality deems that the device on the hauler has the potential for a backflow occurrence into the Municipal Water Supply System; the Municipality will require a backflow device to be installed on the hauler or any other vehicle that is used to haul water. 10.14 Bulk water will be charged at the Water Rate in Schedule 'A'. The bulk hauler will also be responsible to pay staff time and equipment costs associated with the bulk filling. 18 10.15 Payment may be made, with no additional service charge, by personal cheque through the mail, by personal cheque or cash in person at Municipal Office, or with a possible charge, at any chartered bank within the Municipality or at any location or payment means as directed by the Treasurer. Section 11 — Offences and Sanctions 11.1 No Person shall: a) willfully hinder or interrupt, or cause or procure to be hindered or interrupted the Municipality, or any of its officers, contractors, employees or agents, in the exercise of any of the powers conferred by this by-law; b) willfully let off or discharge water so that the water runs waste or useless out of the Municipal Water Supply System; c) being an Owner, a tenant, occupant, or inmate of any house, building or other place supplied with water from the Municipal Water Supply System, lend, sell, or dispose of the water, give it away, permit it to be taken or carried away, use or apply it to the use of benefit of another, or to any use and benefit other than his own, increase the supply of water agreed for without consent of the Municipality, or improperly waste the water; d) without lawful authority willfully open or close or tamper with any hydrant, anti- tampering device, valve, curb stop, or other appurtenances; e) willfully obstruct free access by Municipal employees to any part of the Municipal Water Supply System; f) throw or deposit any injurious, noisome or offensive matter into the water of the Municipal Water Supply System, or upon the ice, if the water is frozen, or in any way foul the water or commits any damage, or injury to the Municipal Water Supply System or Municipal Water, or encourages the same to be done; g) willfully remove, alter or tamper with any Water Meter which includes the meter seal or opens any Water Meter by-pass so as to lessen or alter the amount of water registered; h) lay or cause to be laid any pipe or main to connect with any pipe or main of the Municipal Water Supply System, or in any way obtain or use Municipal Water without the consent of the Municipality; i) hinder, obstruct or refuse entry to any employee or agent of the Municipality in the discharge of any duty under this by-law; j) establish, maintain or use any connection or cross connection to any part of the Municipal Water Supply System whereby foreign matter, non potable water, water from a private well, wastewater, chemical or hazardous substance may enter the Municipal Water Supply System; k) fail to notify the Water/Wastewater Operations Manager of any breakage, stoppage or irregularity in any Water Meter for which he is responsible; I) fail to obey any restriction on consumption, hours of consumption and use of water; m) store pesticides for use of exterminating pests or weeds at a Municipal water facility. These facilities are as follows: i. All air release and drain chambers ii. All fire hydrants and blow-offs iii. Vienna booster station 19 iv. All water valves v. All water meter pits n) contravene any provision of this by-law; 11.2 Every person who contravenes any of the provisions of this by-law is guilty of an offence and upon conviction is liable to pay a fine or penalty for each offence, exclusive of costs, as provided for in the Provincial Offences Act, R.S.O. 1990, c.P.33, as may be amended from time to time 11.3 For purposes of Section 11 of this by-law, a separate violation shall be deemed to have been committed for each and every day during which any violation continues, and conviction in respect of a violation shall not operate as a bar to further prosecution if such violation continues. 11.4 Where any Consumer willfully hinders or obstructs free access to any Municipal hydrant valve, curb stop or other appurtenance by parking or placing a vehicle or other object above or adjacent to such Municipal equipment, pursuant to Section 2.12 of this by-law, the Water/Wastewater Operations Manager may cause such vehicle or object to be towed or taken away and stored in a suitable place, and all costs and charges for such towing, taking away and storage shall be the responsibility of such Owner. 11.5 In addition to all other sanctions and remedies provided in this by-law, the Water/Wastewater Operations Manager may shut off, restrict, or disconnect the supply of Municipal Water to any Consumer where such Consumer has violated any of the provisions of this by-law or for failure to pay any Municipal invoice or Water Rates or Water Charges and may refuse to restore normal service until the violation complained of has been terminated or remedied. The Municipality will not be liable for any damages to property or injury to Person by reason of shut off, restriction or disconnection of water supply. The Consumer shall pay the applicable charges as set out in Schedule "A" of this by-law. 11.6 Where a condition is found to exist which is contrary to this by-law the Municipality may carry out an inspection and shall issue an order or orders to the Owner to obtain compliance. a) Where with a written notice from the Water/Wastewater Operations Manager has not been complied with within the time period specified within the written notice, the Municipality may take any action deemed necessary to rectify the issue. All costs to rectify the issue shall be borne by the Owner. Section 12 — Enforcement 12.1 The provisions of this by-law may be enforced by any Person, including the Water/Wastewater Operations Manager, approved for the purpose by a by-law of the Municipality and/or employees of the Municipality whose duties include enforcement of this by-law. 20 12.2 If there is a conflict between a provision in this By-law and a provision of any other Municipal By-law, the provision that establishes the highest standard to protect the health, safety and welfare of the general public shall apply. Section 13 — Interpretation 13.1 The schedules referred to in this by-law shall form part of this by-law. 13.2 If any section, subsection, or part of this by-law is declared by any court of competent jurisdiction to be illegal or ultra vires, such section, subsection or part shall be declared to be separate and independent and enacted as such. 13.3 Wherever a word importing the singular number is used in this by-law, such word shall include the plural. 13.4 The grammatical changes required to make the provisions of this by-law apply to individuals (male or female), sole proprietorships, partnerships, unincorporated associations, unincorporated organizations, corporations, trustees, heirs, executors, administrators and other legal representatives where the context so requires shall be assumed as though in each case fully expressed. Section 14 - Repeal 14.1 That By-law No. 2014-099, 2018-027, 2000-041 and By-law No. 2003-032, By-law No. 2011-046 shall be repealed in its entirety, with the exception of the identification of defined and deferred service areas, effective June 30, 2019. Section 15 — Effective Date 15.1 This by-law shall become effective and in full force July 1, 2019. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 20th day of June 2019. MAYOR CLERK 21 SCHEDULE 'A' Metered Water Rates (Bayham System) 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Base Monthly $12.92 $13.18 $13.44 $13.71 $13.98 $14.26 $14.55 $14.84 $15.14 $15.44 $15.75 Charge Volume Charge $3.78 $3.86 $3.94 $4.02 $4.10 $4.18 $4.26 $4.35 $4.44 $4.53 $4.62 Per m3 Metered Water Rates (Richmond System) 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Monthly $51.04 $52.06 $53.10 $54.16 $55.24 $56.34 $57.47 $58.62 $59.79 $60.99 $62.21 Charge Volume Charge $3.78 $3.86 $3.94 $4.02 $4.10 $4.18 $4.26 $4.35 $4.44 $4.53 $4.62 Per m3 Water Connection & Frontage Charges 2019 Frontage/ft. Connection Port Burwell $8.18 $1,227.98 Richmond N/A $10,077.25 Vienna $8.37 $1,256.54 Notes: 1) Should costs exceed minimum fee, full cost recovery for Capital Construction will be applied. (This will include road restoration and all other costs incurred to install services.) 2) Connection and Frontage Charges to be indexed annually in January in accordance with the Statistics Canada Quarterly, Construction Price Statistics, catalogue No. 11-001. 3) Bulk Water cost is metered rate plus $250.00 ITEM FEE Water Connection Permit $200.00 Water Connection Inspection $100.00 Water Meter-Residential (including dual check valve and inspection) $450.00 Water Meter Register $310.00 Water Meter Register for Pit Application $350.00 Dual Check Valve $30.00 Water Meter Bottom Plate with Gasket $20.00 Water Meter-Non Residential Full Cost Recovery Dual Check Valve-Non Residential Full Cost Recovery Water Meter Test $300.00 Utility Account Certificate $75.00 Water Shut off/on $100.00 22 Change of Occupancy-New Account Charge $25.00 Add to Tax Roll Charge $50.00 Late Payment Charge 5% 23 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-062 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD JUNE 20, 2019 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held June 20, 2019 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by- law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF JUNE, 2019. MAYOR CLERK