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Home My WebLink AboutMay 16, 2019 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 16, 2019 7:00 p.m. 6:30 p.m. —Committee of Adjustment A. Sandytown Retirement Home B. Teichroeb 8:00 p.m. — Public Meeting — Drainage— Hildebrandt Drain 8:00 p.m. —Court of Revision —Soper Road Drain PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL TREASURER LORNE JAMES WATER I WASTEWATER ED ROLOSON WATERIWASTEWATER OPERATOR II ROBERT BUTLER CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS A. Councillor Chilcott announced Edison Fest is June 1, 2019 B. Councillor Chilcott commented that the new community signage looks great C. Mayor Ketchabaw announced Port Burwell East Beach has received the Blue Flag Beach designation for 2019 2019 Council Minutes May 16, 2019 5. DELEGATIONS A. 7:05 p.m. — Rob Foster from Graham Scott Enns re 2018 Draft Financial Statements Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the Council of the Corporation of the Municipality of Bayham approve the 2018 Financial Statements; AND THAT staff be directed to post the final approved 2018 Financial Statements on the website; AND THAT the Mayor be authorized to sign the 2018 Audit Findings Letter; AND THAT the CAOICIerk and Treasurer be directed to sign the 2018 Management Representation Letter. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held May 2, 2019 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the minutes of the Regular Meeting held May 2, 2019 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 2 2019 Council Minutes May 16, 2019 10.1.1 Receive for Information A. Notice of Public Meeting re Hildebrandt Drain B. Notice of Court of Revision re Soper Road Drain C. Notice of Public Meeting re Proposed Minor Variance - Sandytown Retirement Home Inc. D. Notice of Public Meeting re Proposed Minor Variance - G &A Teichroeb Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence items 10.1.1-A— 10.1.1-D be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-34/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Sandytown Retirement Home Site Plan Application Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report DS-34/19 re the Site Plan Agreement with Sandytown Retirement Home Inc. be received for information. AND THAT By-Law No. 2019-049, being a by-law to approve a site plan agreement be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Port Burwell Marine Museum Notice re Grand Opening of exhibit "60 Years of the St. Lawrence Seaway" B. Long Point Region Conservation Authority minutes of Board of Directors meeting held April 3, 2019 C. Ministry of Municipal Affairs and Housing re More Homes, More Choice D. Elgin-Middlesex-London MPP Jeff Yurek re 2018 OCIF Top-Up application E. Ontario Good Roads Association re Combined Conference F. Health Canada re Illegal Marketing of Infrared Saunas to Fire Departments with False Cancer Prevention Claims 3 2019 Council Minutes May 16, 2019 G. Long Point Region Conservation Authority 2018 Financial Statements H. Long Point Region Conservation Authority 2018 Annual Report I. Ontario Provincial Police update correspondence J. Regional Municipality of Peel resolution re Overview of Health System Transformation —A Region of Peel Perspective K. Township of McKellar re Ontario Government's reduced funding to Southern Ontario Library Service and Ontario Library Service North L. Town of Mono re Ontario Municipal Partnership Fund (OMPF) M. Township of Essa re Support for Essa Public Library Board Initiative N. Notice re Port Burwell Library Renovation 0. Elgin County Council Draft Minutes of meeting held May 7, 2019 Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT correspondence items 11.1.1-A— 11.1.1-0 be received for information. CARRIED 11.1.2 Requiring Action A. Lorna Dygos correspondence re portable washroom and picnic table behind the Vienna Community Centre Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence from Lorna Dygos re portable washroom and picnic table behind the Vienna Community Centre be received for information; AND THAT staff be directed to place a portable washroom at the Vienna Community Centre. CARRIED 11.2 Reports to Council A. Report CAO-37/19 by Paul Shipway, CAOICIerk and Ed Roloson, Manager of Capital ProjectslWater/Wastewater re Richmond Community Drinking Water System Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler 4 2019 Council Minutes May 16, 2019 THAT Report CAO-37/19 re Richmond Community Drinking Water System be received for information. CARRIED Council recessed for a break at 7:50 p.m. and reconvened at 8:00 p.m. for the Public Meetings. Regular Council reconvened at 8:18 p.m. 12. BY-LAWS A. By-Law No. 2019-046 Being a provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Hildebrandt Drain (This by-law follows the recommendation in Report DS-30/19 by Bill Knifton, Chief Building OfficiallDrainage Superintendent during the public meeting of May 16, 2019) First and Second Reading Only B. By-Law No. 2019-047 Being a by-law to further amend By-Law No. 2019-025 a by-law to establish and require the payment of fees for information, services, activities and use of municipal property (This by-law follows the recommendation in Report FR-04/19 by Randy White, Fire Chief during the regular meeting of May 2, 2019) C. By-Law No. 2019-049 Being a by-law to authorize the execution of a site plan agreement between Sandytown Retirement Home Inc. and the Corporation of the Municipality of Bayham (This by-law follows the recommendation in Report DS-34/19 by Margaret Underhill, Deputy ClerkIPlanning Coordinator during the regular meeting of May 16, 2019) Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-Law No. 2019-046 be read a first and second time only; AND THAT By-Law No. 2019-047 and 2019-049 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an "In Camera" Session at 8:22 p.m. to discuss: • personal matters about an identifiable individual, including municipal or local board employees. CARRIED 5 2019 Council Minutes May 16, 2019 A. Confidential Report regarding personal matters about an identifiable individual, including municipal or local board employees (Human Resources) 14.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" session at 8:46 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-050 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Confirming By-Law No. 2019-050 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the Council meeting be adjourned at 8:47 p.m. CARRIED MAYOR 6